HomeMy WebLinkAbout08-27-2013 City Council PacketCITY OF OAK PARK HEIGHTS
TUESDAY, AUGUST 27, 2013
CITY COUNCIL MEETING AGENDA
7:00 P.M.
7:00 p.m.
I.
Call to Order/Pled Cre of All 'ance/A oval of A enda
Estimated
times
7:00 p.m.
II.
Council /Staff R gports
A. Mayor McComber
B. Councilmember Dougherty
C. Councilmember Liljegren
D. Councilmember Runk
E. Councilmember Swenson
F. Staff
• Recycling Award (1)
7:05 p.m.
III.
Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda (Please
limit comments to 3 minutes in length).
7:10 p.m.
IV.
Consent Agenda (Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Minutes — August 13, 2013 (2)
C. Approve Site Agreement Amendment #1 for Tower #2 Sprint (3)
7:10 p.m.
V.
Public Hearings
None
7:10 p.m.
VI.
Old Business
A. St. Croix River Crossing Update
7:15 p.m. VII. New Business
A. Pizza Ranch — Rezoning — Conditional Use Permit — Design Guidelines Review,
Etc. (4)
B. Consider Approving Study Relating to Reader- board/LED Signage (5)
C. Installation of a Third Pressure Reducing Station (6)
7:45 p.m. VIII. Other Council Items or Ann----cements
7:50 p.m. IX. Adjournment
Page 1 of 122
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Page 2 of 122
Oak Park Heights
Request for Council Action
Meeting Date August 27, 2013
Agenda Item Recycling Award
Time Req. 0
Agenda Placement Staff Reports
Originating Department/Requestor Adm,jW*ation/Jennifer pinski
Requester's Signature
Action Requested Receive Information
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 3 of 122
CITY OF
OAK PARK HEIGHTS
14168 Oak Park Boulevard No. • P.O. Box 2007 • Oak Park Heights, MN 55082 -2007 • Phone: 651/439 -4439 • Fax: 651/439 -05'
August 15, 2013
Resident
5645 Oldfield Avenue North
Oak Park Heights, MN 55082
Dear Resident:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two
residents each month with their choice of an award of $25.00 or a fire
extinguisher and /or smoke detector(s).
Your residence was checked on Thursday, August 15, 2013, to determine if
you had your recycling bin out with your regular garbage. Your recycling was
out and ready for collection; therefore, you are one of this month's winners.
Please contact me at 439 -4439 to let me know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in
the City's recycling program.
Congratul o s!
Jen 1fer Pinski
Deputy Clerk
Tree City U.S.A.
Page 4 of 122
2
Oak Park Heights
Request for Council Action
Meeting Date August 27, 2013
Agenda Item Approve City Council Minutes — August 13, 2013
Time Req. 0
Agenda Placement Consent
Originating Department/Requ stor Administration/Jennifer Pinski
Requester's Signatur
Action Requested Approve
Background /Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 5 of 122
CITY OF OAK PARK HEIGHTS
TUESDAY, AUGUST 13, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order /Pledge of Alleziance /Approval of Agenda: Mayor McComber
called the meeting to order at 7:26 p.m. Present: Councilmembers Dougherty,
Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, City
Attorney Vierling, and City Planner Richards. Absent: City Engineer Long.
Mayor McComber added "Approve Amendment to City Administrator Contract"
to the Consent Agenda as Item E.
Councilmember Swenson, seconded by Councilmember Liljegren, moved to
approve the Agenda as amended. Carried 5 -0.
H. Summary of Closed Session from July 23, 2013 Meeting: City Attorney
Vierling reported that no action was taken during the closed session at the July 23,
2013 meeting.
III. Council/Staff Reports:
A. Ma or McComber: She reported that the next Parks Commission meeting
was set for August 19 and that there was a Parks Commission vacancy;
She would be attending the MNDOT river tour on August 16; the next
Summer Park Program event was a Safety Camp set for August 20 from
10:00 a.m. to noon; Party in the Park was set for September 8 from 1:00 —
3:00 p.m. at Brekke Park; Fall Clean-up was set for October 5 from 7:30
a.m. to 1:00 p.m. at the Andersen Corporation parking lot.
B. Councilmember Dou : He reported that he attended the Middle St.
Croix Water Management Organization and they were working on their
2014 plan and budget.
C. Councilmember Libe en: No report.
D. Councilmember Runk: He reported that the last Planning Commission
meeting was held August 13 at 6:15 p.m. He stated the regular meeting on
August 15 was cancelled.
E. Councilmember Swenson: No report.
F. Staff: City Administrator Johnson reported that residents will receive a
direct mailing regarding a utility line insurance policy. He stated
participation in the policy was entirely optional.
Deputy Clerk Pinski reported that William Kane of 5324 Ojibway Avenue
North was chosen as the recycling award winner.
Page 6 of 122
City Council Meeting Minutes
August 13, 2013
Page 2 of 3
IV. Visitors/Public Comment:
None
V. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes — July 23, 2013
C. Approve SWAT Joint Powers Agreement
D. Approve Soil Test Borings
E. Approve Amendment to City Administrator Contract
Councilmember Swenson, seconded by Councilmember Runk, moved to approve
the Consent Agenda. Roll call vote taken. Carried 5 -0.
VI. Public Hearings:
None
VII. Old Business:
A. St. Croix River Crossing Update: Jon Chiglo from the Minnesota
Department of Transportation provided a project update: there have been
utility disruptions, excavating will commence the week of August 26, they
are on schedule for all work east of Osgood, and Peabody will be paved by
the end of September.
Councilmember Swenson requested that MNDOT have a trooper placed at
Osgood Avenue to monitor cross -over traffic. Chiglo responded that they
could do so and that their traffic engineer was also monitoring that area.
VIII. New Business:
A. Hassis Paint Works — Conditional Use Permit: City Planner Richards
reported that the City received a request for a Conditional Use Permit
review to allow boat body repair, fiberglass operation, and gel coat repair.
Richards reviewed his planning report which was included in the packet
for that evening's meeting. Councilmember Swenson questioned what
types of chemicals were going to be stored on site. Chris Hassis came
forward and stated that gel coat, acetone, and resin would be stored in
metal lockers. Swenson requested he provide an MSDS sheet to City
Administrator Johnson.
Councilmember Runk, seconded by Councilmember Dougherty, moved to
approve the Resolution. Roll call vote taken. Carried 5 -0.
Page 7 of 122
City Council Meeting Minutes
August 13, 2013
Page 3 of 3
B. Authorize Submission of Grant A lication and Allocation of Grant
Matching Funds — Kaboom/PlayLd Cities Community Build: City
Administrator Johnson reported that the grant program was similar to the
community build grant received for the playground at the Moelter Site and
required a match of at least $20,000. He suggested the City provide at
$40,000 grant match and consider Swager Park for the playground
location.
Councilmember Swenson, seconded by Councihnember Dougherty,
moved to authorize the submission of the grant application. Carried 5 -0.
C. Award Contract for Moelter Site — Concrete Slab /Consider Alternates:
City Administrator Johnson reported that two bids were received for a
concrete slab for the hexagonal park shelter which was ordered, and Bell's
Trucking was the low bidder. He stated that the Parks Commission
requested alternate bids: alternate one for a 20 foot wing and alternate two
for a 10 foot wing off of the shelter slab. He stated the Parks Commission
supported the 20 foot extension which would exceed the budget.
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to award the base bid to Bell's Trucking with alternate one.
Carried 5 -0.
IX. Other Council Items or Announcements
None
X. Adjournment
Councilmember Swenson, seconded by Councilmember Liljegren, moved to
adjourn at 7:55 p.m. Carried 5 -0.
Respectfully submitted,
Jennifer Pinski
Deputy Clerk
Approved as to Content and Form,
Mary McComber
Mayor
Page 8 of 122
„.
Oak Park Heights
Request for Council Action
Meeting Date August 27th, 2013
Time Required: 1 Knote
Agenda Item Title: A ve Site Agreement Amendment #1 for Tower #2 - S nt
Agenda Placement Consent Ae / / r
Originating Department/Re stork hnso Ci Administrator
Requester's Signature
Action Requested A rov S rint Site Agreement Amendment #1 with Conditions-
Background/Justification (P a indicate if any previous action has been taken or if other public
bodies have advised):
Sprint (the Tenant) is proposing to modify the existing antennas and equipment at the Cell Site located at the Oak
Park Height's Water Tower, located at 5810 Norrell Avenue for Sprint's Network Vision Project. Presently the Tenant
has 6 panel antennas on top of the Water Tower at an elevation of approximately 131 '. The proposal is to first erect
the 3 new antennas and 6 RRUs (remote radio units, 2 RRUs behind each new antenna) and get this equipment
operational. Subsequently the 'old” equipment existing on the Water Tower as of the Effective Date of this
Amendment (6 panel and related equipment) shall be removed
Sprint also will be changing out electronics inside the Water Tower, plan sheet A -2 shows the existing equipment,
interim design (both old existing and new equipment and final design where the old existing equip rent: is removed.
Dudng the interim time period Tenant proposes to place the two new electronic cabinets adjacent to the existing
equipment. This location is outside the present lease area inside the Water Tower and will need City permission to
use additional space for a limited and specific time period. The Tenant will also change -out the coaxial cables from
the equipment inside the Water Tower to the antennas. Presently there s. (6) i 518" coax cables to the existing
antennas and shall be reduced to (3) 1.26" hybrid cables in the final design.
When the conversion is complete there will be three antennas remaining on the tower, 3 less cables and less
equipment inside the Water Tower and all equipment shall be contained within the currently defined permanent lease
area.
Staff does not have any material issues with the plan as this will reduce Sprint's footprint on the tower itself, will not
reduce lease rates currently at $2,792.41 monthly nor have any anticipated impact on the City's use of the tower. The
City will hire KLM Engineering, at Sprint's expense to ensure all removed equipment is properly addressed and that
any new equipment follows industry standards.
Recommendation: Authorize staff to execute the final Amendment with Sprint, subject to any final reviews or
amendments by the City Attorney or City Engineer.
(Attached is a draft agreement)
Page 9 of 122
AMENDMENT NO. 1 TO SITE AGREEMENT
This Amendment No.1 to Site Agreement ( "Amendment") between the City of Oak Park
Heights (the "City") and Sprint Spectrum Realty Company, L.P., a Delaware limited partnership,
(`Tenant ") successor -in- interest to Sprint Spectrum L.P., authorizes the Tenant to make certain
improvements and changes to their systems now located and operating in the City's water
tower at "Tower #2" located at 5810 Norrell Ave ( "Water Tower") and amends that certain Site
Agreement between City and Tenant dated September 20, 2004 ( "Lease "). This Amendment
outlines the responsibilities of the Tenant and City throughout this Project (as that term is
defined below).
BACKGROUND
"Project" Scope. The Tenant is proposing to modify the existing antennas and
equipment at the Tenant's Cell Site located at the Oak Park Height's Water Tower, located at
5810 Norrell Avenue for Sprint's Network Vision Project. Presently the Tenant has 6 panel
antennas on top of the Water Tower at an elevation of approximately 131 : The proposal is
to first erect the 3 new antennas and 6 RRUs (remote radio units, 2 RRUs behind each new
antenna) and get this equipment operational. Subsequently the 'gold" equipment existing on
the Water Tower as of the Effective Date of this Amendment (6 panel and related equipment)
shall be removed
Plan sheets shown in Exhibit A to this Amendment generally depict the existing equipment on
the tower, the interim stage and the final design. Sprint also will be changing out electronics
inside the Water Tower, plan sheet A -2 shows the existing equipment, interim design (both
old existing and new equipment and final design where the old existing equipment is
removed.
During the interim time period Tenant proposes to place the two new electronic cabinets
adjacent to the existing equipment. This location is outside the present lease area inside the
Water Tower and will need City permission to use additional space for a limited and specific
time period. The Tenant will also change -out the coaxial cables from the equipment inside the
Water Tower to the antennas. Presently there a (6) 1 5/8" coax cables to the existing
antennas and shall be reduced to (3) 1.26" hybrid cables in the final design.
When the conversion is complete there will be three antennas remaining on the tower, 3 less
cables and less equipment inside the Water Tower and all equipment shall be contained
within the currently defined permanent lease area.
AGREEMENT
For good and valuable consideration the receipt and sufficiency of which are
acknowledged, City and Tenant agree as follows_
1. Work on the Project may commence on the site on August 1st, 2013 and shall be
completed in total by February 28, 2014 including all facility removals of old, existing
Page 10 of 122
equipment. The City and Tenant shall work in good faith to ensure timelines are met
however it remains the Tenant's responsibility to execute the Project in a timely and
efficient manner, Failure to substantially complete the Project by February 28, 2014,
shall result in a $200 /per day penalty payable to the City from the Tenant, unless such
failure is due to circumstances outside Tenant's reasonable control.
2. The Tenant shall provide the City a $10,000.00 refundable cash deposit ( "Security
Deposit ") prior to August 1st, 2013 and which shall provide a partial security for the City
to ensure that timelines and appropriate practices are met by the Tenant. This Security
Deposit shall not be the City's only recourse or penalty option should the Tenant fail to
complete their obligations relating to the Project in a timely manner. It is the Tenant's
sole obligation to manage this timeline and communicate to the City should there be
any circumstances that delay the Tenant's work on the Project. The City shall consider
timeline extensions should there be unusual weather or other unusual circumstances
beyond Tenant's control that would delay construction. The City may refuse to allow
any of the Project work to commence without the cash deposit being paid by August
1st, 2013. In the event that Tenant fails to pay Owner any subsequent sums of money
due under this Amendment, Owner shall provide Tenant written notice of such failure. If
Owner still has not received payment thirty (30) days after the date of the Late Notice,
Owner may access the Security Deposit upon ten (10) days' prior written notice to
Tenant. Within thirty (30) days of completion of all Project work to City's reasonable
satisfaction and with passage of final inspection and payment of all City costs and /or
penalties due under this Amendment, the City shall refund the $10,000.00 Security
Deposit.
3. The City, commencing on August 1st, 2013, shall at no cost to the Tenant, grant a
reasonable temporary access for additional equipment to be installed inside the Water
Tower directly adjacent to the current leased area ( "Temporary Access Area "). This
additional Temporary Access Area is depicted and described in Exhibit B. This Temporary
Access Area shall also terminate on February 28, 2014 at such time the City shall have
the full authority to remove and store equipment located within the Temporary Access
Area and Tenant shall be responsible to reimburse the City for the cost of removal and
storage of such equipment, including any restoration required within thirty (30) days of
receipt of an invoice together with reasonable supporting documentation evidencing
such cost. Notwithstanding anything to the contrary contained herein, City agrees to
provide Tenant with ten (10) days prior written notice before removing such equipment
from the City's property. Tenant's access to the water tower shall be compliant with the
City's security protocols.
4. The Tenant shall appropriately remove the current (6) antennas and related equipment
from the Tower and additional internal space and complete necessary restorations
required by the Lease not later than February 28, 2014. Should the Tenant fail to
remove the current antennas and perform the required restorations, the City shall have
the full authority and without penalty to unilaterally remove such equipment, make the
Page 11 of 122
necessary restorations on the City's property and store such equipment and Tenant
shall be responsible to reimburse the City for the removal and storage of such
equipment, including any restoration required within thirty (30) days of receipt of an
invoice together with reasonable supporting documentation evidencing such cost.
Notwithstanding anything to the contrary contained herein, City agrees to provide
Tenant with ten (10) days prior written notice before removing such equipment from
the City's property.
5. The Tenant is responsible for all reasonable costs associated with the City's inspectors,
contractors and City Staff reviewing the Project and the subsequent Project work. The
City shall bill the Tenant for all such costs and shall enumerate all costs; the Tenant shall
within thirty (30) days following receipt of such invoice and reasonable supporting
documentation pay the bills to the City as provided to the Tenant.
6. The Tenant shall be required to comply with any directives or correction notices as
issued by the City and or its Agents to ensure that all deconstruction and /or installation
practices relating to the Project are compliant with City specifications as reasonably
determined by the City. The approved plans for this project are affixed to this
Amendment as Exhibit C and shall be followed by the Tenant and its Agents. Any
changes or alterations or deviations must first receive prior written approval from the
City, which approval will not be unreasonably withheld, conditioned or delayed. All work
undertaken by the Tenant shall strictly follow the specifications as approved by the
City's Consulting Engineer. Upon completion of the Project work, Exhibits Al, A2, A3 and
A4 to the Lease will be deemed replaced by Exhibit C to this Amendment where
applicable.
7_ To perform this Project, the Tenant shall have access to the Tower only during regular
business hours: 8 am to 4:30 pm, Monday through Friday and subject to execution of
the "City of Oak Park Heights Water Tower Access Agreement for Sprint's Network
Vision Project" (Affixed as Exhibit D). If the Tenant would like additional off -hours to
perform work on the Project, the Tenant shall be responsible for all staff or other costs
associated with providing access during such non regular business hours and only if the
City is reasonably able to accommodate such request. Tenant, its agents and contractors
shall observe and comply with all City security protocols while on the Tower site.
8. All terms and conditions currently stated in the Lease now executed between the City
and the Tenant on September 20, 2004 remain in full force and effect unless specifically
revised or altered by this Amendment.
9. Except for acts of gross negligence or willful misconduct on the part of the City, the
Tenant, its consultants and subcontractors do hereby release and hold - harmless the City
from any and all liabilities and costs associated with the execution of this Project.
Further the tenant does agree to indemnify and defend the City, its officers and
employees from any claims that may arise as a result of this this Project to the extent
Page 12 of 122
due to defects, errors or the negligence or willful misconduct on the part of the Tenant,
its consultants or subcontractors.
10. This Amendment may be executed in duplicate counterparts, each of which will be
deemed an original.
11. Each of the parties represents and warrants that it has the right, power, legal capacity
and authority to enter into and perform its respective obligations under this
Amendment.
The parties have executed this Amendment as of the Effective Date.
City: Tenant:
CITY OF OAK PARK HEIGHTS, SPRINT SPECTRUM REALTY COMPANY, L.P.,
a Minnesota municipal corporation
By:
Printed
Name:
Title:
Date;
(Date must be completed)
a Delaware limited partnership
By:
Printed Name:
Title:
Date:
(Date must be completed)
Page 13 of 122
EXHIBIT A TO FIRST AMENDMENT
INSERT GENERAL PROJECT PLAN - DATED 11/13/12
Page 14 of 122
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Page 21 of 122
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EXHIBIT C TO FIRST AMENDMENT
INSERT FINAL PROJECT PLANS - DATED AND SIGNED 11/13/2012
ALL PLANS TO BE UTILIZED SHALL BE AS APPROVED BY THE CITY ENGINEER - KLM
ENGINEERING INC. WITH THEIR APPROVALS CONVEYED TO THE CITY IN A LETTER DATE
NOVEMBER le 2013 - ATTACHED.
Page 24 of 122
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November 16, 2012
Andrew Kegley
Public Works Director
City of Oak Park Heights
14168 Oak Park Blvd. N.
P.O. Box 2007
Oak Park Heights, MN 55082
KLM ANgINE I INC.
P.O. Box 897 - 3394 Lake Elmo Ave. N_ - Lake Elmo, MN 55042
(651) 773 -5111 - Fax (651) 773 -5222
ft E -Mail Only
RE: Final Review of Proposed Antenna Installation on Tower 2 in the City of Oak Park
Heights — Sprint site W21XC930
KLM Project MN 3013
Dear Mr. Kegley:
KLM has completed a final review of the drawings for the above referenced antenna installation
on Tower 2 in the city of Oak Park Heights. It appears that all of the previously identified issues
have been incorporated into the drawings. Pending any outstanding items the City of Oak Park
Heights may have, KLM recommends the drawings dated 11 -13 -12 be approved as submitted.
A preconstruction conference with Sprint representatives, their contractor and subcontraotor(s),
the City of Oak Park Heights and KLM can now be scheduled to discuss the construction. One
discussion item at the meeting will be potential alternate methods to the fiber optic routing
around the base of the pedestal. Sprint should contact Rodney Ellis at 612 - 810 -0956 to schedule
the pre- construction meeting.
It should be relayed to the contractor that KLM will be performing inspections of the installation,
and the contractor will need to contact KLM to schedule both field and shop inspections.
Rodney Ellis will be in charge of KLM's scheduling for this project. If you have any questions,
feel free to contact Rodney at 612 -810 -0956 or me at 218- 849 -1505.
Sincerely,
KLM Engineering, Inc.
Matt Erickson, P.E.
Manager of Engineering
CC: Rodney Ellis & Michelle Nelson, KLM1Office File
R. Aaron Evans, Black & Veatch
Enclosures: NV Signed & Sealed KLM Redlines MS2IXC930 11.13.12.pdf
C:urmw.metoeslcm�,lA�m -a lzlnnaenwsuot®aIhmvmgseymwelp�k rack WWd 3013 Q* emt Hd&ruwc24,W Wh,2JXC930 Fm,g Xvview.Dac
Page 43 of 122
EXHIBIT D TO FIRST AMENDMENT
CITY OF OAK PARK HEIGHTS - WATER TOWER ACCESS AGREEMENT FOR
SPRINT'S NETWORK VISION PROJECT
Page 44 of 122
City of Oak Park Heights - Water Tower Access Aareement for S rinfs Network Vision
Pr_ oject
I. Person(s) /Firms accessing the City's water towers or the water tower property do so at their OWN RISK
and shall follow city security protocols.
2. Person(s) /Firms who do access City water towers and /or site are aware of the risks and perils associated
with water tower inspections, evaluations and /or construction activities in and around water towers -
regardless of purpose or scope of such evaluation or activity.
3. Person(s) /Firms who access City water towers and /or site indemnify and hold harmless the City from any
and all claims that may result from accessing the City's water towers and /or site, unless such claims arise
from the gross negligence or willful misconduct of City.
4. The City does believe that its water towers are in a reasonably good condition, but does not guaranty any
such condition. The City does not warrant that its water towers are compliant with applicable safety
standards.
S. Person(s) /Firms accessing the City water tower property must first receive written permission from the
City, which permission will not be unreasonably withheld, conditioned or delayed.
6. Person(s) /Firms who do access City water towers and /or site shall utilize all applicable safety equipment
to prevent injury. All such safety equipment shall be self - provided by the Person(s) /Firms accessing the
water tower, and not by the City. The City makes no warranty as to the exact nature of such safety
equipment nor does the City maintain a responsibility to ensure that such safety equipment is adequate.
7. Person(s) /Firms accessing the City water tower may be entering a "confined- space ". As such,
Persons) /Firms accessing such water tower shall provide all necessary safety equipment and manpower
to meet all regulatory standards that apply to "confined space entry". The Ctty makes no warranty as to
the Exact nature of such practices and has no responsibility to ensure that effort is adequate.
8. The City reserves the right to revoke or withhold access to the City water tower and /or site at any time
and for good cause.
9. Person(s) /Firms who access the City water towers and /or site shall be responsible, at the discretion of the
City, to repair, replace or fully fund the correction of any damages that may occur to the extent caused by
such Person(s) /Firm.
Signed:
Date
By signing above, you have read, understand and agree to the above conditions and hereby warrant that you and your firm shall comply with
such conditions and statements.
Please PRINT your name, title and company.
Page 45 of 122
THIS PAGE IS INTENTIONALLY LEFT BLANK
Page 46 of 122
I'
a
�d
Oak Park Heights
Request for Council Action
Meeting Date A st 27'h 2013
Time Required: 20 Minutes
Agenda Item Title: Pizza Ranch n Rezoning-- Conditional Use Permit -- Design guidelines
Review, Etc.
Agenda. Placement New Busines
Originating Department/R star Johnso Ci Administrator
Requester's Signature
Action Requested Discus Possible Action
Background / Justification ( Aease indicate if any previous action has been taken or if other public
bodies have advised):
Please see the enclosed from Scott Richards, City Planning Consultant.
1. Planning Report dated August 8th, 2013
2. Recommending Resolution from the Planning Commission — Unsigned
3. Proposed City Council Resolution
Page 47 of 122
TPC3601 Thurston Avenue N, Suite 100
Anoka, MN 55303
Phone: 763.231.5840
Facsimile: 763.427.0520
TPC@PfanningCo.com
PLANNING REPORT
TO: Eric Johnson
FROM: Scott Richards
DATE: August 8, 2013
RE: Oak Park Heights -- Pizza Ranch — Rezoning from O -Open Space
to B -2 General Business District, Conditional Use Permits for Drive
Through and for Number of Parking Spaces, and Design
Guidelines/Site Plan Review - 13045 60th Street North
TPC FILE: 236.02 13.05
BACKGROUND
Ernest Swanson has made applications for a rezoning from O -Open Space to B -2
General Business District, Conditional Use Permits (CUP) for drive through and for
number of parking spaces, and Design Guidelines/Site Plan Review at 13045 60th
Street North to construct a new Pizza Ranch restaurant adjacent to the existing
Americlnn Motel.
The one Conditional Use Permit is to allow the construction of a drive through in the B -2
District; the other Conditional Use Permit is to allow for the restaurant to be constructed
with a slight reduction in the number of parking spaces from what is required by the
Zoning Ordinance. City Staff has calculated the parking and has determined that the
site will be compliant with the number of stalls proposed.
In that this is a totally new building on an empty lot, the Applicant will need to comply
with the Design Guidelines for the building and site improvements.
EXHIBITS
The review is based upon the following submittals:
Exhibit 1: Project Narrative, August 5, 2013
Exhibit 2: Narrative on Pizza Ranch Pick -Up Window Car Stacking
Page 48 of 122
Exhibit 3:
Title Sheet (T1.11)
Exhibit 4:
Floor Plan (A1.21)
Exhibit 5:
Equipment Plan (A1.22)
Exhibit 6:
Exterior Elevations (A2.11)
Exhibit 7:
Exterior Elevations (A2.12)
Exhibit 8:
HVAC Screening Building Sections (A3.11)
Exhibit 9:
Existing Site and Removals Plan (C1.11)
Exhibit 10:
Site Plan (C2.11)
Exhibit 11:
Site Utility Plan (C2.12)
Exhibit 12:
Grading Plan (C3.11)
Exhibit 13:
Existing Drainage Patterns (C4.11)
Exhibit 14:
Proposed Stormwater Plan (04.12)
Exhibit 15:
Proposed Stormwater Plan Details and Notes (C4.13)
Exhibit 16:
Details (C5.11)
Exhibit 17:
Details (C5.12)
Exhibit 18:
Lighting Plan (C6.11)
Exhibit 19:
Landscape Plan (1-1.11)
Exhibit 20:
Landscape Notes (1-2.11)
Exhibit 21:
Trash Enclosure Details (S1.41)
Exhibit 22:
Lighting Specifications (13 pages)
Exhibit 23:
Report of the City Arbodst
Exhibit 24:
Pylon Sign
PROJECT DESCRIPTION
I & S Group, Inc., the project architect and engineer has provided a Project Narrative
found as Exhibit 1. Excerpts from the narrative are as follows:
Project Location
Pizza Ranch
13045 60th Street North
Oak Park Heights, Minnesota 55082
Site Identification
Lot 2, Block 1 Brackey 2nd Addition
Proposal Summary
A new 6,374 square foot, 220 seat ground up building constructed to the National
Franchise standards with a tentative opening in the winter of 2013 - 2014.
How Compatible is it with Surrounding Properties?
This projects location will be taking a bare properly and developing a restaurant
that meets the brand image of Pizza Ranch but also harmonizes with the
development design standards. The proposed building will be surrounded by
another restaurant and retail businesses_ The zoning allows this type of business
and it will be an enhancement to the area. It will fit in extremely well with the
surrounding properties.
2
Page 49 of 122
Hours of Operation
The restaurant will be open for lunch and dinner 7 days a week. Service will
begin at approximately 11 am and end at approximately 1Opm. The lunch buffet
will begin at approximately 9 lam and end at approximately 2.00pm. The dinner
buffet will begin at approximately 4:30pm and end at approximately 8:0Opm.
Number of Employees
Two weeks prior to opening, all employees will be hived and start training. Pizza
Ranch will create 4 full time jobs; General Manager, Assistant General Manager,
Kitchen Manager, Guest Services Manager. There will be approximately 70 part
time jobs created, most of who will average about 20 hours per week and about
$7 -$l Vhr.
ISSUES ANALYSIS
Comprehensive Plan. The property is designated as Commercial on the Proposed
Land Use Map. The proposed rezoning to B -2 General Business District is consistent
with the Comprehensive Plan. The use of the site as a restaurant is also consistent with
the Comprehensive Plan.
Zoning. The property is to be zoned B -2 General Business District. Restaurants are a
permitted use, but drive through or pick up windows require a CUP.
Section 401.03.A.7. lists the criteria for review of a rezoning. There are no issues with
this rezoning in that it is designated for B -2 General Business District in the
Comprehensive Plan.
Subdivision. The property is platted as Lot 2, Block 1 Brackey 2 "d Addition. There are
no changes requested related to the lot or easements.
Setbacks. Building setbacks required in the B -2 District are as follows:
Building
Setbacks
Reauired
Proposed
Front
40 feet
85 feet
Side
10 feet
50 feet west 1100 feet east
Rear
20 feet
380 feet
The building setbacks are complaint with the Zoning Ordinance requirements. All
parking and drive aisles must be set back at least 10 feet from the property line. All of
the parking and driveway areas are compliant with this except for the joint property line
with the Americinn Motel, where the joint driveway is acceptable.
Traffic Circulation /Curb Cuts. The site will be accessed by 60th Street and share the
existing curb cut for Americinn Motel. The site was planned for a joint access when the
motel was constructed. The development contract with the property owner specifies
that there would be no direct access from 60th Street to 58th Street, but a secondary
3
Page 50 of 122
access for the undeveloped property to the south could be made through the property to
the west adjacent to the Kowalski's Market.
Deliveries. The Applicant has Indicated that deliveries would be brought via semi -truck
usually at off peak hours. The semi would park near the rear of the structure in the
driveway or parking area.
Pick Up Window /Drive Through
The Pizza Ranch will feature a pick -up window for preorders. i nere is no order board.
As a result, the customer will only need to pay and receive their product, thus reducing
the time in a typical restaurant drive through. If a customer arrives before the order is
ready, the payment Is processed and the customer proceeds to parking stalls
designated for pick up only. The stacking space should accommodate four vehicles
which will be more than adequate for this type of drive through.
Section 401.30.E of the Zoning Ordinance lists the criteria for drive through food
establishments. The pick -up area for the proposed Pizza Ranch will comply with all of
the criteria listed.
Parking. The following table provides an analysis of proposed and required parking
spaces:
Parking
Requirements
Area
Required
S aces
1 per 40 s uare feet
4,477 X.9 = 4,029 SF dining
101
1 per 80 square feet
1,897 X.9 =1,707 SF kitchen
21
2 spaces
Drive-through window
2
TOTAL
124
Per ordinance, the site would require 124 parking spaces. The site plan indicates 132
parking spaces on site with four additional in the drive through area. There is more than
adequate parking for the restaurant. The applicant had applied for a CUP to address a
potential deficit in the number of required parking stalls for the site. Based upon the
calculations above, a CUP will not be required.
The site will also accommodate five disability accessible stalls in compliance with
requirements. All of the parking stall and driveway dimensioning is within the
requirements of the Zoning Ordinance.
Snow Storage. The plans do not indicate an area for snow storage. The applicant
shall provide a plan or indicate if snow will be hauled off the site.
Landscaping. The submitted landscape plan is subject to City Arborist review and
approval. City Arborist comments are found as an exhibit to this report.
4
Page 51 of 122
Lighting. The submitted photometric plan illustrates light levels that are within the
maximum of .4 foot candles except for the joint driveway area. This is acceptable in
that it is the access for both the Americinn Motel and the proposed restaurant.
Light standards may not exceed 25 feet from the ground surface to the top of the light
fixture. The light fixtures, as provided in the application materials, are required to be full
cut off and are compliant with the height requirement. Any lights visible through the
windows of the structure should also be shielded and full cut off.
The plans include two decorative light fixtures at the front entrance of the building that
are not full cut off. The plans also show the use of lighting under the parapet that will
light the facade. The Zoning Ordinance allows for decorative fixtures and lighting of
architectural features, subject to approval of the City Council. The Planning
Commission should comment on the use of the architectural lighting.
All light fixtures will need to comply with Section 401.15.6.7 of the Zoning Ordinance as
It relates to lighting requirements.
Trash Storage. The plans show the location and design of the trash enclosure. The
gates will also need to be constructed of wood to match the structure. Chain link fence
material will not be allowed.
Mechanical Screening. The plans indicate that the parapet walls are designed to
totally screen the mechanical equipment. Exhibit 8 includes a graphic that shows how
the equipment will be screened.
Grading, Drainage, Erosion Control and Utilities. Grading, drainage, erosion
control, and utility plans are subject to review and approval by the City Engineer. Storm
water issues are also subject to review and approval by the Brown's Creek Watershed
District.
Signage.
1=reestanding_Sig[_ The applicant has proposed a 20 foot pylon sign near the entrance
to the site. The proposed sign includes a changeable message board. The plans
indicate that size of the sign and the changeable message board is 141 square feet.
The property is within the Destination Retail Highway Sign District which would allow
one freestanding sign of 150 square feet and a maximum height of 30 feet. The Design
Standards recommend the use of ground or monument signs rather than pylon signs.
Most of the new signs constructed along the Highway 36 frontage in recent years have
been monument signs. Staff recommends that a monument sign be constructed as
originally proposed with the development application.
5
Page 52 of 122
Wall Si na e. The following wall signage is proposed:
Sin
Square Feet
Total No.
of Signs
Total
Square Feet
North Facade:
72
1
72
East Fagade:
72
1
72
West Facade:
Blade sign, size
not identified.
1
TOTAL
3
14.4+
The Zoning Ordinance would allow for two wall signs on separate building facades. The
total allowable sign area, with the freestanding signs, would be 500 square feet. The
applicant has proposed a total of three wall signs with a total of 144+ square feet. The
applicant will need to eliminate the blade sign on the west fagade or request a variance
to allow the third sign.
Sin Illumination. The freestanding sign is proposed to be internally lit. The letters of
the message board may be Ilt but the background cannot. The wall signs are lit by
goose -neck fixtures. The signs will be required to comply with the Zoning Ordinance
lighting requirements. Staff will approve the lighting specifications for the signs at the
time of permitting.
Design Guidelines
Sustainable Guidelines. City staff has questioned the applicant on how the project has
been designed to achieve at least a certain degree of sustainability. The applicant will
need to discuss the methods in building construction and site design with the Planning
Commission of how these issues have been addressed.
Architectural Guidelines.
Facade Treatments
The building will have a definite base, middle and flop. The facades feature
differences in materials, a prominent porch and a varied parapet to provide
architectural interest.
Ground Level Expression
This is a one story building with excellent visibility to Highway 36. The main
entrance is well defined by the porch roof.
0
Page 53 of 122
Transparency
The building uses glass on all of the facades except for the rear. The Design
Guidelines requires at least a 20 percent transparency on ground floor, street
facing facades. The ground floor of the facade facing Highway 36 is 23 percent
transparent.
Entries
The building features a prominent entry with a double door and the gabled end
of the porch roof.
Roof Desion
The roofline is broken into segments on all of the facades by a varied parapet.
The rooftop mechanical equipment will be completely screened within the
parapet of the building.
Buildinq Materials and Colors
The applicant has provided color elevations for review. The primary building
materials of brick, stone and glass will exceed the 60 percent requirement on the
facade facing Highway 36. The east and west elevations also feature the stone
base and use of brick on a portion of the facade. None of the prohibited building
materials will be used. Building material samples will be available at the
Planning Commission meeting.
Franchise Architecture
The building is a franchise design but the materials have been changed to
comply with the Design Standards. This should be discussed by the Planning
Commission.
Site Design Guidelines
BUilding Placement
The proposed building has a well defined entrance facing Highway 36.
Parkins Areas
The parking area is landscaped with perimeter plantings as well as plantings
around the building.
Storm water
Storm water will be addressed by the City Engineer.
Pedestrian and Common Space
Currently, there is a trail along 60th Street at this location. The site plan indicates
a trail connection through the Pizza Ranch site from 60th Street to the south
property line. It is expected that this trail will eventually be constructed to 68th
Street and be connected to another new trail behind the Menards.
VA
Page 54 of 122
The City is working with the applicant and the Browns Creek Watershed to look
at options for providing a separated trail along the stormwater pond at the east
edge of the site. Staff will update the Planning Commission as to the progress of
this aftemative trail location.
Landscaping
Building entrance plantings are required. The main entry does not include
planting areas but seasonal pots could be added. The Punning Commission
should comment.
TreestShrubs
The trees and shrubs used in the landscape plan shall be subject to the review
and approval of the City Arborist. The Arborist has indicated that the plan is well
designed with a good variety of plant materials.
Utilites/Service/Loading /Drive - Through /Storage Are_ as
Addressed elsewhere in the planning report.
Lighting
Addressed elsewhere in the planning report.
SiQna4e
Addressed elsewhere in the planning report.
Pedestrian/ Bicycle Routes
A bike rack will be required. The applicant should identify a location.
CONCLUSION I RECOMMENDATION
Subject to the preceding review, City staff recommends approval of the following listed
requests subject to the conditions that follow:
• Rezoning from O -Open Space to B -2 General Business District
• Conditional use permit (CUP) for a restaurant with drive through.
• Design Guidelines/Site Plan Review
1. All grading, drainage, erosion control, and utility plans are subject to review and
approval of the City Engineer. Stormwater plans are also subject to review and
approval of the Browns Creek Watershed District.
2. All light fixtures shall be full cut off, compliant with the height requirements, and
be consistent with Section 401.15.13.7 of the Zoning Ordinance as it relates to
lighting requirements.
8
Page 55 of 122
3. The Planning Commission shall comment on the use of the decorative light
fixtures and the lighting of the building's architectural features.
4. The Planning Commission shall comment on the building design and building
materials. The applicant shall provide building material samples for Planning
Commission review.
5. The trash enclosure shall be redesigned with matching wood gates.
6. All mechanical equipment on the roof or on the site shall be fully screened in
accordance with the provisions of the Zoning Ordinance.
7. The Applicant shall provide a snow removal plan or indicate if the snow will be
hauled off site.
8. The Applicant shall replace the proposed pylon sign with a monument sign
compliant with the signage requirements of the Design Guidelines
9. The Applicant shall remove one of the three proposed wall signs or apply for a
sign variance.
10. The Applicant shall provide pedestrian access through the site from 60t' Street to
the south property line. Staff will update the Planning Commission on the
alternative plan to provide a separated trail on the east side of the site adjacent
to the stormwater plan.
11. Outdoor lighting for the parking areas shall be turned off one hour after closing,
except for approved security lighting.
12. All signs shall be designed to comply with the Zoning Ordinance requirements for
internal illumination.
13. The landscape plan shall be subject to the review and approval of the City
Arborist,
14. Building entrance plantings shall be required. The Applicant shall revise the
landscape plan or provide seasonal planters at the main entrance to the building.
15. A bike rack should be identified on the site plan and placed on site.
16. The Applicant shall discuss methods of construction and site design as it relates
to sustainability with the Planning Commission.
pc. Julie Hultman
9
Page 56 of 122
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A RECOMMENDING RESOLUTION
OF THE
PLANNING COMMISSION
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AND
RECOMMENDING TO THE CITY COUNCIL THAT THE
REQUEST BY ERNEST SWANSON FOR A PIZZA RANCH
RESTAURANT AT 13045 60TH STREET NORTH
REQUIRING A REZONING FROM O -OPEN SPACE CONSERVATION
TO B -2 GENERAL BUSINESS DISTRICT, CONDITIONAL USE PERMIT
FOR A DRIVE - THROUGH, AND DESIGN GUIDELINE /SITE PLAN
REVIEW
SHOULD BE APPROVED WITH CONDITIONS
WHEREAS, the City of Oak Park Heights has received a request from Ernest
Swanson for a Pizza Ranch Restaurant at 13045 60' Street North, requiring a rezoning from 0-
Open Space Conservation to B -2 General Business District, Conditional Use Permit for a drive -
through, and Design Standards /Site Plan review, and after having conducted a public hearing
relative thereto, the Planning Commission of Oak Park Heights makes the following findings of
fact:
1. The real property affected by said application is legally described as
follows, to wit:
SEE ATTACHMENT A
and
2. The applicant has submitted an application and supporting documentation to the
Community Development Department consisting of the following items:
SEE ATTACHMENT B
and
3. The property will be rezoned from O -Open Space to B -2, General Business
District by the City Council as an Ordinance action; and
4. Properties zoned B -2 General Business District requires a conditional use for a
drive through; and
5. Design Guideline/Site Plan approval is required for a new building and site
improvements; and
and 6. City staff prepared a planning report dated August 8, 2013 reviewing the request;
Page 91 of 122
7. Said report recommended approval of the conditional use permit and Design
Guideline /Site Plan review subject to the fulfillment of conditions; and
8. The Planning Commission held a public hearing at their August 13, 2013 meeting,
took comments from the applicants and public, closed the public hearing, and made the
following recommendation:
NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING
COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING
COMMISSION RECOMMENDS THE FOLLOWING:
A. The application submitted from Ernest Swanson for a Pizza Ranch Restaurant at 13045
60th Street North, requiring a rezoning from O -Open Space Conservation to B -2 General
Business District, a Conditional Use Permit for a drive - through, and Design Standards /Site Plan
review affecting the real property as follows:
SEE ATTACHMENT A
Be and the same as hereby recommended to the City Council of the City of Oak Park Heights for
approval with the following conditions:
All grading, drainage, erosion control, and utility plans are subject to review and
approval of the City Engineer. Stormwater plans are also subject to review and
approval of the Browns Creek Watershed District.
2. All light fixtures shall be full cut off, compliant with the height requirements, and be
consistent with Section 401.15.B.7 of the Zoning Ordinance as it relates to lighting
requirements.
The Planning Commission recommends the use of the proposed decorative light fixtures
and the lighting of the building's architectural features.
4. The Planning Commission recommends the building design and building materials.
The trash enclosure shall be redesigned with matching wood gates.
6. All mechanical equipment on the roof or on the site shall be fully screened in
accordance with the provisions of the Zoning Ordinance.
7. The Applicant shall provide a snow removal plan or indicate if the snow will be hauled
off site.
The Applicant shall be allowed to install the proposed pylon sign with a raised planter in
compliance with the sign requirements. The applicant shall provide a plan for the sign
and planter subject to approval of City Staff.
4. The Applicant shall remove the Pizza Ranch logo on the proposed blade sign.
Page 92 of 122
10. 'The Applicant shall provide pedestrian access through the site from 60a' Street to the
south property line.
11. Outdoor lighting for the parking areas shall be turned off one hour after closing, except
for approved security lighting.
12. All signs shall be designed to comply with the Zoning Ordinance requirements for
internal illumination.
13. The landscape plan shall be subject to the review and approval of the City Arborist.
14. Building entrance plantings shall be required. The Applicant shall revise the
landscape plan or provide seasonal planters at the main entrance to the building.
15. A bike rack should be identified on the site plan and placed on site.
Recommended by the Planning Commission of the City of Oak Park Heights this 13th day
of August, 2013.
ATTEST:
Eric A. Johnson, City Administrator
Jennifer Bye, Chair
3
Page 93 of 122
ATTACHMENT A
Site Plan & Design Guidelines Review,
Rezoning From O, Open Space Zoning District
To B-2, General Business Zoning District,
Conditional Use Permit For Number of Parking Stalls,
And To Allow a Drive - Through Window
Pizza Ranch Restaurant
Washington County GEO Code: 05- 029 -20 -22 -0014
Legal Description: Lot 2, Block 1, Brackey 2nd Addition
Physical Address: 13045 60d' St. N.
Page 94 of 122
ATTACHMENT B
Site Plan & Design Guidelines Review,
Rezoning From O, Open Space Zoning District
To B -2, General Business Zoning District,
Conditional Use Permit For Number of Parking Stalls,
And To Allow a Drive - Through Window
Pizza Ranch Restaurant
13045 60`" St. N.
Application Materials
• Application Form
• Fees
• Plan Sets
• Written Narrative and Graphic Materials Explaining Proposal
• Proof of Ownership or Authorization to Proceed
Conference With City Staff Upon Application Submittal: July 31, 2013
Planning Commission Review & Recommendation: August 13, 2013
Page 95 of 122
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
ORDINANCE NO. 2013- -
AN ORDINANCE AMENDING SECTION 401.20.13, MAP OF THE ZONING
ORDINANCE TO REZONE 13045 60TH STREET NORTH FROM O -OPEN
SPACE CONSERVATION DISTRICT TO B -2 GENERAL BUSINESS DISTRICT
THE CITY COUNCIL OF OAK PARK HEIGHTS ORDAINS:
SECTION 1. The City Council of the City of Oak Park Heights has considered a
request to rezone a property parcel at 13045 60th Street North legally described
as Lot 2, Block 1 Brackey 2 "d Addition and makes the following findings and
conclusions:
The proposed rezoning would facilitate development of the property
for a new restaurant building at 13045 60th Street North.
2. The City's Comprehensive Plan designates the property as
Commercial Land Use, and the proposed rezoning is consistent
with the official Comprehensive Plan.
3. The proposed development would be positive to the commercial
area along 60th Street North and will not cause any adverse impact
to residential neighborhoods.
4. Existing City services are sufficient to accommodate the proposed
development,
5. The traffic generated by the proposed development is within the
capabilities of the streets serving the area provided that the
conditions applicable to the approvals are followed.
6. The Planning Commission, after holding a public hearing,
recommended approval of the rezoning at their August 13, 2013
meeting.
SECTION 2: That Section 401.20.13 Map of the Zoning Ordinance, City of Oak
Park Heights, Minnesota, is hereby amended to include the following:
The following property shall be rezoned from O -Open Space Conservation
to B -2 General Business District:
Lot 2, Block 1 Brackey 2nd Addition
Page 96 of 122
SECTION 3. This Ordinance shall be in full force and effect upon its passage
and publication.
PASSED this 27' day of August, 2013 by the City Council of the City of
Oak Park Heights.
ATTEST:
Eric A. Johnson, City Administrator
CITY OF OAK PARK HEIGHTS
Mary McComber, Mayor
Page 97 of 122
RESOLUTION NO.
CITY COUNCIL
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AND
RESOLUTION OF THE CITY COUNCIL THAT THE
REQUEST BY ERNEST SWANSON FOR A PIZZA RANCH
RESTAURANT AT 13045 60TH STREET NORTH
REQUIRING A CONDITIONAL USE PERMIT FOR A DRIVE -
THROUGH, AND DESIGN GUIDELINE /SITE PLAN REVIEW
BE APPROVED WITH CONDITIONS
WHEREAS, the City of Oak Park Heights has received a request from Ernest Swanson for a
Pizza Ranch Restaurant at 13045 60a` Street North, requiring a Conditional Use Permit for a
drive- through and Design Standards /Site Plan review, and after having conducted a public
hearing relative thereto, the Planning Commission of Oak Park Heights recommends that the
application be approved with conditions. The City Council of the City of Oak Park Heights
makes the following findings of fact and resolution:
1. The real property affected by said application is legally described as
follows, to wit:
SEE ATTACHMENT A
and
2. The applicant has submitted an application and supporting documentation
to the Community Development Department consisting of the following items:
SEE ATTACHMENT B
and
3. The property will be rezoned from O -Open Space to B -2, General Business
District by the City Council as a separate Ordinance action; and
4. Properties zoned B -2 General Business District requires a conditional use for a
drive through; and
5. Design Guideline /Site Plan approval is required for a new building and site
improvements; and
6. City staff prepared a planning report dated August 8, 2013 reviewing the request;
and
Page 98 of 122
7. Said report recommended approval of the conditional use permit and Design
Guideline/site Plan review subject to the fulfillment of conditions; and
8 • The Planning Commission held a public hearing at their August 13, 2013 meeting,
took comments from the applicants and public, closed the public hearing and recommended that
the applications be approved with conditions:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE
FOLLOWING:
A. The application submitted from Ernest Swanson for a Pizza Ranch Restaurant at 13045
"0 'Street North, requiring a Conditional Use Permit for a drive - through and Design
Standards/Site Plan review affecting the real property as follows:
SEE ATTACHMENT A
Be and the same as hereby approved by the City Council of the City of Oak Park Heights with
the following conditions:
1 • All grading, drainage, erosion control, and utility plans are subject to review and
approval of the City Engineer. Stormwater plans are also subject to review and
approval of the Browns Creek Watershed District.
2. All light fixtures shall be full cut off, compliant with the height requirements, and be
consistent with Section 401.15.B.7 of the Zoning Ordinance as it relates to lighting
requirements.
3. The City Council approves the use of the proposed decorative light fixtures and the
lighting of the building's architectural features.
4. The City Council approves the building design and building materials.
5. The trash enclosure shall be redesigned with matching wood gates.
6. All mechanical equipment on the roof or on the site shall be fully screened in
accordance with the provisions of the Zoning Ordinance.
7. The Applicant shall provide a snow removal plan or indicate if the snow will be hauled
off site.
8. The Applicant shall be allowed to install the proposed pylon sign with a raised planter in
compliance with the sign requirements. The applicant shall provide a plan for the sign
and planter subject to approval of City Staff.
9. The Applicant shall remove the Pizza Ranch logo on the proposed blade sign.
2
Page 99 of 122
10. The Applicant shall provide pedestrian access through the site from 60th Street to the
south property line.
11. Outdoor lighting for the parking areas shall be turned off one hour after closing, except
for approved security lighting.
12. All signs shall be designed to comply with the Zoning Ordinance requirements for
internal illumination.
13. The landscape plan shall be subject to the review and approval of the City Arborist,
14. Building entrance plantings shall be required. The Applicant shall revise the
Iandscape plan or provide seasonal planters at the main entrance to the building.
15. A bike rack should be identified on the site plan and placed on site.
2013. Approved by the City Council of the City of Oak Park Heights this 27th day of August,
ATTEST:
Eric A. Johnson, City Administrator
Mary McComber, Mayor
3
Page 100 of 122
ATTACHMENT A
Site Plan & Design Guidelines Review,
Rezoning From O, Open Space Zoning District
To B -2, General Business Zoning District,
Conditional Use Permit For Number of Parking Stalls,
And To Allow a Drive - Through Window
Pizza Ranch Restaurant
Washington County GEO Code: 05- 029 -20 -22 -0014
Legal Description: Lot 2, Block 1, Brackey 2nd Addition
Physical Address: 13045 6e St. N.
Page 101 of 122
ATTACHMENT B
Site Plan & Design Guidelines Review,
Rezoning From O, Open Space Zoning District
To B-2, GeneraI Business Zoning District,
Conditional Use Permit For Number of Parking Stalls,
And To Allow a Drive - Through Window
Pizza Ranch Restaurant
13045 60'h St. N.
Application Materials
• Application Form
• Fees
• Plan Sets
• Written Narrative and Graphic Materials Explaining Proposal
• Proof of Ownership or Authorization to Proceed
Conference With City Staff Upon Application Submittal: July 31, 2013
Planning Commission Review & Recommendation: August 13, 2013
Page 102 of 122
67
0,
Oak Park Heights
Request for Council Action
Meeting Date August 27� 2013
Time Required: 5 Minutes
Agenda Item Title: Consider ADIDro3jqg Study Relating to Reader -board / LED SiMne
Agenda Placement
Originating
Requester's Signature
Action Requested
{Please indicate if any previous action has been taken or if other public
bodies have advised):
Please see the attached memo from Scott Richards dated 8/21/13.
Page 103 of 122
TPC3603 Thurston Avenue N. Suite 100
Anoka. MIN 55303
Phone: 763.231.5840
Facsimile: 763.427.0520
TPCC@PlanningCo.com
MEMORANDUM
TO:
FROM:
DATE:
RE:
TPC FILE:
Background
Eric Johnson
Scott Richards
August 21, 2013
Oak Park Heights — Electronic Message Boards —Work Program
and Budget
802
The Planning Commission, its August 13, 2013, meeting discussed electronic message
boards and questioned City Staff why they were not allowed within the City. Many of
the members indicated that electronic message boards would be preferred over the
manually changed message boards. The Planning Commission asked City Staff to
schedule a public hearing for the September 12, 2013 meeting to discuss this issue
further.
In that this is a new project, it is necessary for the City Council to review a Work
Program and Budget before the project commences. This effort will involve a thorough
review of the current definitions and regulations, review other City's regulations, and
drafting amendments to the Zoning Ordinance. Please find as follows a general work
program for this project.
If the City Council concurs with the Planning Commission and would like City Staff to
proceed with Ordinance amendments, it should authorize the study and the expenses
for the Planning Consultant. If the City Council does not wish to revise the Ordinance at
this time, the project should not be authorized or funded.
Work Program
August 27, 2013: City Council considers Work Program and Budget
September 12, 2013: Initial meeting of Planning Commission to discuss current
regulations and review other titles regulations.
Open /continue public hearing.
September /October City Staff drafts revisions to sign regulations.
Page 104 of 122
October 10, 2013: Planning Commission reviews regulations, continues public
hearing, makes suggestions on text language and
recommends approval.
October: Staff' drafts changes to language, Planning Commission
recommending resolution and City Council ordinance.
October 29, 2013: City Council adopts Zoning Ordinance Amendments.
Estimated Costs
TPC:
City Planner 35 hours @ $100.00 = $3,500.00
Expenses: 50.00
Total: $3,550.00
The above total is a not to exceed fee and includes all mileage and attendance at
meetings.
2
Page 105 of 122
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Page 116 of 122
0
Oak Park Heights
Request for Council Action
Meeting Date: Auggst 27 2013
Agenda Item : Installation of a third Pressure Reducing Station
Time Req. 10 Minutes
Agenda Placement: New Business
Originating
31
Requester's Signature
Action Requested: Decide viether to install a third Pressure Reducina station
Background/Justification (P ase indicate any previous action has been taken or if other public
bodies have been advised).
Please see attached memos for discussion.
Page 117 of 122
LEGEND
APPROXIMATE WATER MAIN
WATER SYSTEM PRESSURE
oL`
45 - 50 PSI
55 -60 PSI
80.65 PSI
Pw
65 - 70 PSI
70 - 75 PSI
75 - 80 PSI
1N, so - 85 Psi
500
1,000
I L
Dior
o
Stantm
Page 118 of 122
Oak Park Heights
14168 Oak Park Blvd Re Box 2007 . Oak Park Heights, MN 55082 • Phone (651) 439 -4439 • Fax 439 -0574
Memorandum
To: Eric Johnson, Administrator
Cc: Mayor and Council
Fran: Andrew Kegley, Public Works Director
Date: 08/22/13
Re: Installing an Additional Pressure Reducing Station
To provide desired water pressure within the Village area and Sunnyside area a third pressure
reducing station is needed. The new "south" PRV now located approximately just north of
Peller Ave along the new south frontage road is currently set to allow maximum pressure to the
Village neighborhood, but the ultimate design will require a pressure drop in the Village
neighborhood to accommodate controlled pressure within the Sunnyside neighborhood.
Adding a third PRV will allow the Village portion of the high pressure zone to be set at a
desirable pressure while reducing pressure to the Sunnyside neighborhood.
Essentially, adding a third pressure reducing station will allow for an approximate l Opsi
increase in pressure within the village area while reducing pressure in the Sunnyside area to
approximately 80psi. Should the City not add a third pressure reducing station, the water
pressure within the Village area will need to be reduced at least 5psi from its current set point
of approximately 50 -54psi to accommodate reduced pressures at Sunnyside.
Existing Conditions
Village
@ — 50 -54 psi
Sunnyside
78 PSI
With third PRV
Village
@ — 60- 64 psi
Sunnyside
@ — 80 psi
Without third PRV
Village
@ — 45 — 49 psi
Sunnyside @
— 80 — 85 Dsi
Adding a third pressure reducing station was not budgeted. The cost of adding a third station is
estimated to cost between $35,000 - $40,000, which includes the station equipment, installation
(awaiting a quote from Ames) and commissioning by Stantec engineers. The Council could opt
to field the third pressure reducing station using the capital revolving fund. Funds will need to
be refunded back from the water utility over future years.
TREE CITY U.S.A.
Page 119 of 122
Adding a third pressure reducing station will allow the City to provide more desirable water
pressure to the Village area, while controlling the pressure within the Sunnyside area as well as
providing an adequate fire flow feed. I recommend the Council approve the installation of a
third pressure reducing station.
TREE CITY U.S.A.
Page 120 of 122
0
Stantec
Technical Memorandum
To: Andy Kegley From: Jason Bordewyk
City of Oak Park Heights St. Paul MN Office
File: 193801633 Date: August 14, 2013
Reference: Oak Park Heights — Water System Pressures
Stantec Consulting Services Inc. reviewed the water system operation along lower
elevations in the east end of the City. Stantec utilized the hydraulic model developed and
calibrated for the Water Supply and Distribution Plan completed in 2007 and revised in
2009. Stantec updated the hydraulic model to include separating the Low Pressure Zone,
as listed in the Water Supply and Distribution Plan, into two separate pressure zones as
the system is currently operated. To provide more desirable water pressures to the south
residential area and Sunnyside Marina, the City previously closed a system valve between
the two areas and adjusted the pressure reducing valve (PRV) settings. Thus, the City
currently operates two separate pressure zones each supplied by a single PRV station.
In 2012, hydraulic modeling was completed to review water main replacement due to the
St. Croix River crossing construction. It was recommended that two water supply points,
including a 12 inch water main, supply Sunnyside Marina to provide increased fire flow in
excess of the recommended fire flow. To provide fire flow, it is recommended that a new
PRV Station #3 be constructed to supply Sunnyside Marina with water from two different
directions using PRV Station #2 and PRV Station #3 as illustrated on the attached figure.
For water system reliability, it is critical that each pressure zone have more than a single
water supply point. Construction of a new PRV Station #3 near the southwest comer of
Sunnyside Marina would provide two supply points. The new PRV Station #3 should have
the capability to supply water back to the south residential neighborhood in the event of
loss of service from the existing PRV Station #1.
Water system pressures can then be set independently for the south residential area and
Sunnyside Marina with adequate fire flow and redundancy. Approximate water system
nressure is documented on the attached figure with hydraulic grades of 922 ft and 885 ft.
In conclusion, it is recommended that a new PRV Station #3 be constructed between the
south residential neighborhood and Sunnyside Marina to provide desired water pressure,
increase available fire flow, and water supply redundancy. The PRV station should be
capable of reverse flow to allow emergency water supply to the south residential
neighborhood in the event the primary PRV Station #1 is out of service.
STANTEC CONSULTING SERVICES INC.
-'N"W:Y'a L`Adsm. t-
Jason K. Bordewyk
651.967.4568
Jason.Bordewyk@stantec.com
c. Mark Rolfs, Chris Long
Page 121 of 122
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Page 122 of 122