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HomeMy WebLinkAboutRepair/Maintenance Coax Cable Cut and Proposal to Assist in the Preparation of Specifications& provides Inspection Svcs. I. L'‘'.4(/,,,, H a a z � ❑ � II 0 ❑ I -€ y: �,� - c ��l 1 Z E2 c' ! 1E4 ,! ..n o � , .g o Z L � �, a t ' o CO z1 ._ 0 ❑❑❑ in 2 co Z� ❑❑❑ RJ w V m f1J w a 1 . w a 1 _ m co c a N„ o �, a ui = c ' 8 n' O .L'. § gm c".. 8 e -t g g - `..'2, 14 CD LU n v ru a g r H _ ❑❑ cc o ce o d K m o ri v fJ E ° d X m d ei v - E o t O r N ¢t 0 C3 E ° cc S o o� m 'oE _� U' Z E 6E 41 O °'vi$ >.m _1 CI) ay (1) a CI � � 8 6mE ° gw ,y�., s n cq 05 Z•g 8 ° � ,_ `C�l c = v Z'o m n (;11' t"... 0^- 13 1- 5 m O co cal S.-1�. S. Z' le-1 N 0-0 E cis Z' v ) t 8 C vJmp = � 0- Z LL g trJh I! 1 d 00 E av i c„ m -r- (-� k— d m € 0 E E c C o 2 6- ' '..7 a i 0 ., —,/) " i o Z U g ti. g:I o dr Sg... Cn LL w (j d �Q o dr �. - m � d � co ■ • • ..:c5 © �i a b E ILA 6 = v S ` 'Z 1 L 666 + n 0. 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Overland Park, KS 66251-2650 ***Sent via certified mail,postage prepaid and Return Receipt requested*** RE: City of Oak Park Heights—Water Tower Maintenance—60 Day Notice—Tower#2—58th Street&Norell Ave. Dear Sprint Representative, Pursuant to the Site Agreement between the City and your firm,(see Article 18—enclosed below)the City is hereby advising Sprint that the City will be undertaking major maintenance activities to this water tower this upcoming construction season, (May through October). This work will require the temporary removal and possible relocation of certain facilities owned and operated by Sprint in and about this Tower that would interfere with these maintenance obligations. We suspect that your firm has been involved with these type of maintenance activities in the past and are not unique in this situation. At this time,we are also in need of your firm identifying a more direct point of contact so that we can include them in the discussions for timing and needed actions.Please have that person call me at(651-439-4439). The City looks forward to your staff working with our contractors in-so-far as effecting the temporary removal/relocations of needed items so that the rehabilitation can occur in a timely manner and so that the project can be a success and ensure that the Tower remains a healthy unit of public infrastructure that benefits both the City and your firm. Please let me know if y. 'y'ave any questions Sincer Eric Johns, City As . mistrator Cc: SEE XT PAGE Cc: Chris Long, City Engineer Andrew Kegley,Director of Public Works Mark Vierling, City Attorney • Eckberg- Lammers 1809 Northwestern Ave. Stillwater,MN 55082 Sprint National Lease Management 6391 Sprint Parkway Mailstop KSOPHT0101-Z2650 Overland Park, Kansas 66251-2650 • Sprint Law Department Attn: Tennant Real Estate Attorney 6391 Sprint Parkway Mailstop KSOPHT0101-Z2020 Overland Park, Kansas 66251-2020 . 18. Maintenance. Tenant will be responsible for repairing and maintaining the Facilities and any other improvements installed by Tenant at the Site in a proper operating and safe condition. The City shall,at its sole discretion,have the authority to perform all necessary maintenance upon the Tower structure and property, Tenant shall, at its own expense, remove all equipment necessary so that such maintenance activities can be undertaken. City shall provide sixty( 0)days written notice of any anticipated maintenance that may require Tenant to remove equipment. City may perform emergency Tower maintenance or work with concurrent immediate notification to Tenant. Mil City of Oak Park Heights 14168 Oak Park Blvd N.•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 July 27, 2011 To: Tim Odland, Odland Protective Coatings Inc VIA E-MAIL ONLY From: Andy Kegley, Public Works Director Re: Water Tower 2 Rehab- Cut 3/8"Coax Cable Dear Mr. Odland, On Wednesday July 27, 2011 you reported that a coax cable was inadvertently cut or broken during the rehab of water tower 2. The coax cable is a necessary communication line that transmits and receives radio signals for the City's Water SCADA system. Due to sensitivity of radio communications, repair of the cut or broken line is not possible; therefore the entire cable must be replaced. I have contacted Automatic Systems Company,the original provider and installer of the equipment, to install a new 3/8"coax cable from the interior control panel to the radio antenna. The estimated cost for coax cable and two connectors is $500 excluding tax and freight. Estimated labor costs are $600.All costs associated with the installation of the new cable will be billed back to Odland Protective Coatings, INC. The work is tentatively scheduled to take place the week of August 2,2011. Thank You, CC: Eric Johnson, City Administrator—Via E-mail Chris Long,Bonestroo—Via E-mail Project File TREE CITY U.S.A. KLM ENGINEERING INC. P.O.Box 897.3394 Lake Elmo Ave.N.•Lake Elmo,MN 55042 (651)773-5111 •Fax(651)773-5222 January 24, 2011 lir Mr. Mark Rolfs P.E. Email and U. S.Mail Project Engineer Bonestroo 2335 Highway 36 W St. Paul, Minnesota 55113 RE: Proposal to Assist in the Preparation of Specifications and Provide Inspection Services during the Reconditioning of the 500,000 Gallon Hydropillar(Tower#2) Located in the City of Oak Park Heights,Minnesota. KLM Proposal# 12011 Dear Mr.Rolfs: Thank you for the opportunity to submit this proposal for specification preparation and inspection services during structural repairs,surface preparation and coatings application for the interior and exterior on the above referenced tank. Potential Benefits to the City of Oak Park Heights • We propose to prepare a specification package specifically designed for water storage tank reconditioning. Our experience has shown that the more comprehensive the specification is, the more likely it is that the project is completed on time, on budget, and with quality workmanship. The KLM specifications will reduce the occurrence of contractor requests for change orders during reconditioning. Without complete information, contractors can claim that unknown conditions are present that were not included in the bidding specifications. • Today's protective coating systems are designed to last 15-20 years with only minor maintenance. Tight project specifications and full-time inspections give the coating systems the opportunity to realize their intended service life. • Part-time inspection by KLM Certified Welding Inspectors during structural repairs and NACE Coating Inspectors during coating reconditioning assures that the work performed by the contractor is in conformance with the specifications, so that it can maximize its life expectancy. KLM's inspectors monitor workmanship during all phases of work and approve the contractor's work. Utilizing this process, maintenance costs will be reduced by reducing the number of reconditioning cycles over the life of the tank. City of Oak Park Heights,MN 2 • Our project administration and inspection services provide a buffer between the project specifications and the real world challenges that can negatively impact project performance. To initiate the project correctly, KLM project management assures that bids are advertised correctly,bidders are qualified,proposals are evaluated for conformance to contract documents, and that the low qualified bidder(s)is recommended. • Prior to and during the project,we will work with you to tailor a customized approach to project management that fits your requirements. For some clients, a"turnkey" approach is appropriate and we provide complete project management from start to finish. Other clients prefer to perform one or more of the project administration duties as this fits their system. We can derive a balanced approach to project management that suits you. City of Oak Park Heights,MN 3 Proposal Cost Summary 1. Design Services Waived $00.00 2. Construction Management Fixed $1,260.00 3. Construction Observation Fixed $45,800.00 Total Estimated KLM Cost in 2011 $47,060.00 Warranty Inspection KLM will perform a remote operated vehicle inspection at the close of the two year warranty period. The fees for the warranty inspection will be$2,800.00. • City of Oak Park Heights,MN 4 KLM will review the technical specification and assist you with the following Scope of Work: Project Specifications The project specifications will include: Project Requirements This section includes a complete description of the project, project schedule(s), execution of contract documents; notice to proceed, project meetings, quality assurance, liquidated damages, and legal and technical requirements for executing the scope of work. Technical Specifications This section details the technical specifications for structural modifications, surface repairs,interior and exterior surface preparation, exterior abrasive blast containment, disposal of spent abrasives, dehumidification, lettering and logo, submittals, workmanship,unfavorable weather conditions, surface coating and material,repair work,health and sanitary facilities, clean up, ventilation and safety requirements, superintendent, inspection of work, sterilization of tank interiors, and containment plan. Inspection Report This section includes enclosure of past inspection reports with copies of color photographs. This provides the bidders with a clear perspective of the interior conditions of the tank(s) and the scope of work involved. Drawings This section includes drawings, which define structural repairs or modifications and welding definitions. Surface Preparation Requirements This section references excerpts from NACE Standard RPO178-91 Recommended Practice Fabrication Details, Surface Finish Requirements, and Proper Design Considerations for Tanks and Vessels to be Lined for Immersion Service for defining welding and grinding requirements of the structural repair or modifications. Existing Paint Test Results This section contains paint chip test results for lead and chromium used to calculate the risk factor and classification of containment required for conformance with Federal and State Environmental Regulations. City of Oak Park Heights,MN 5 Design KLM will also perform at a minimum, the following related specification services: 1. Meet with Bonestroo to review plans and specifications. 2. Assist Bonestroo in issuing the specifications to prospective bidders. 3. Respond in writing to bidder questions, which require formal clarifications. 4. Attendance at the pre-bid meeting at the Owner's facility. Specification and Related Services KLM proposes to provide the project specifications and to perform related services listed above, for at no fee to Bonestroo. Additional meetings at the request of the Owner or antenna lease are not part of this agreement. KLM reserves the right to submit for additional fees for any antenna administration. These fees are back chargeable to the antenna lessee. City of Oak Park Heights,MN 6 Construction Services Construction Observation The inspector assigned to this project will be a NACE Trained Coating Inspector and/or AWS Certified Welding Inspector. All of our inspectors have extensive practical experience and knowledge of water storage tank reconditioning. They are experienced sandblasters,painters,climbers,riggers, coating inspectors,welders and welding inspectors which allow the inspector to perform inspections alongside the contractor to ensure conformance to the project specification. At a minimum, the field inspections will include the following: • A preconstruction meeting with the client and contractor to clearly define the role of the Engineer and Inspector and to discuss the intent of the specifications. • Monitoring and approval of the structural repairs and modifications for conformance to the specifications. • Inspection of the abrasive blasting media and equipment for conformance to the specifications and to prevent contamination of surfaces during surface preparation with moisture and oil or other contaminants. • Monitoring the paint removal and abatement process for conformance to the specifications and environmental regulations. • Monitoring the contractors mixing and application of the coatings for conformance to the specifications and the coating manufacturer's recommendations. • Approving surface preparation samples. • Recording the contractor's progress for adherence to the construction schedule. • Submittal of daily and weekly inspection reports. Prepare and file copies of the reports on construction activities. • Review progress payments. • Coordinate and review testing of materials for conformance to the specification and environmental regulations. • Work directly with residents and property owners to answer questions and respond to Construction related issues. • Monitor punch list items and subsequent corrective action by the contractor. • Final inspection, substantial completion, and project acceptance. The duration of the field inspection depends upon the construction schedule and on the time it takes the contractor to perform the structural repairs and coating work. City of Oak Park Heights,MN 7 Construction Administration The project manager and project supervisor work together on managing the project. The project supervisor does the review of the submittals from the contractor. The supervisor communicates with the inspector on a daily basis. The supervisor will enforce the project specifications as necessary. The supervisor is the main contact between the contractor representative and the Owner. The manager does the final review of the submittals and pay requests. Construction management will include: • Send notices for, attend and facilitate preconstruction conference • Periodically perform on-site review of project's work status and report to the city • Coordinate progress meetings as necessary • Review meeting minutes • Scheduling of inspections • Prepare monthly payment request forms • Processing change orders • Project close out administration • Establishes warranty date • Review of inspectors daily documentation on a weekly basis • Review of the contractors submittals: 1. Drawing reviews 2. Welder Certifications 3. Welder Qualifications 4. Welding Procedures 5. Coating Materials Submittal 6. Containment Plan 7. TLCP Sampling Plan 8. Spent material collection and disposal 9. Lettering and logo City of Oak Park Heights,MN 8 Construction Service Administration and Inspection Fees Based on the project duration of nine(9) weeks, a 2011 construction and coating schedule, KLM's current Fee Schedule and Terms and Conditions, and an anticipated 44 hour work week, our field inspection services will be charged on a time and materials basis with an estimated average of$5,229.00 per week. Total construction management and inspection fees for the project are estimated at$47,060.00. Fees are subject to change if proposed work exceeds 12 months from this bid proposal. This cost estimate includes the attendance of a qualified and assigned Inspector at the preconstruction conference in Oak Park Heights, MN. KLM reserves the right to submit for additional fees for inspection time once the contractor change order is approved by the Owner. Warranty Inspection Scope of Work The Scope of Work includes a Warranty Inspection on the above referenced tank prior to the expiration of the performance bonded two(2)year warranty for a Fixed Fee of $2,800.00. This fee includes two (2) copies of the warranty inspection report for the Owner and one(1) copy of the report for the contractor. The report will detail our findings and recommendations. This work will be billed upon submittal of the Warranty Inspection Reports. City of Oak Park Heights,MN 9 Project-Team KLM Engineering, Inc. Team Members • Engineer/Specification Writer: Matt Erickson P.E. • Inspection Report and Specification Writer: Jack R. Kollmer • Marketing Manager: Shawn A. Mulhern • Office Manager: Laurie Sylte • Marketing Assistant: Michelle Sylte • Administrative Assistant: Kaitlin Sherburne • Project Field Supervisor: Kelly C. Mulhern • Field Inspectors: Rodney J. Ellis Scott Kriese David Montgomery Ron Sylte Terms and Conditions The attached Terms and Conditions are part of the agreement between KLM and Bonestroo,unless otherwise agreed to in writing by both parties. The Fee Schedule used by KLM while our personnel are working on the project is the current Fee Schedule and will not be changed during the project duration. Services performed by KLM Engineering, Inc. for this project will be conducted in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing in this area under similar budget and time restraints. References KLM would encourage Bonestroo to call any or all of the references provided. Statement of Qualification Included in KLM's Statement of Qualifications KLM Terms and Conditions KLM Fee Schedule Insurance Certificate Project Team Resumes KLM References MPCA Removal of Lead Paint from Steel Structures KLM Maintenance Program Graph KLM Brochures Additional Information Additional information can be found at KLM's web site at: www.klmengineering.corn City of Oak Park Heights,MN 10 Time Frame This proposal is valid for sixty(60)days from this date of January 24, 2011. If Bonestroo finds this proposal acceptable,please sign and return. We can begin work immediately once a contract has been executed. Preliminary specification should be ready for submittal to the Owner in two(2)to three(3) weeks after the receipt of a signed contract. If you have any questions regarding this proposal,please call me at 651-773-5111 or fax this proposal back at 651-773-5222. This agreement,between Bonestroo and KLM Engineering, Inc. of Lake Elmo,Minnesota is accepted by: Bonestroo, (Name) (Title) St. Paul, Minnesota (Date) Ili Li, / ...s. #e KLM Engineering, Inc. (Name) (Titl: / Lake Elmo, Minnesota .,-1 .1Y Ail (Date) We look forward to working with you. Sincerely, KLM Engineering, Inc. Shawn A. Mulhern Marketing Manager Enclosure: KLM Statement of Qualifications SAM C: Win My Doc.Proposal 2011 City of Oak Park Heights,MN BRAA