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HomeMy WebLinkAbout2013-10-10 Planning Commission Meeting Minutes CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES Tuesday, October 10,2013—Oak Park Heights City Hall Call to Order: Chair Bye called the meeting to order at 7:20 p.m. Present: Commissioners Bye,Nelson and Kremer; City Administrator Johnson, City Planner Richards and Commission Liaison Runk. Absent: Commissioners Anthony and Thurmes. II. Approval of Agenda: Commissioner Nelson, seconded by Commissioner Kremer, moved to approve the Agenda as presented. Carried 3 - 0. III. Approval of September 12, 2013 Meeting Minutes: Commissioner Kremer, seconded by Commissioner Nelson,moved to approve the minutes with amendment to the third paragraph of page 3, striking it and replacing it with the following language: The following areas were discussed as potential areas for use of electronic message signage: • Commercial businesses (ie: retail,restaurant,banks, etc.) • Stillwater Area High School The consensus of the Commission was to focus on allowing changeable message boards,both manual and electronic, within the commercial zoning districts. Dynamic display signs or electronic graphic display signs would not be allowed as currently regulated in the ordinance. Carried 3 - 0. IV. Department/Commission Liaison/Other Reports: None. V. Visitors/Public Comment: None. VI. Public Hearings: A. Xcel Energy: Consider request for Conditional Use Permit to Allow Construction of Two Rail Spurs and Interim Use Permit for Temporary Administrative Trailers at A.S. King Plant, 1103 King Plant Road. (2) City Planner Richards reviewed the October 2, 2013 Planning Report,noting staff recommendation for approval subject to conditions. Brief discussion ensued as to the number of rail cars accepted per train and how that number may change as a result of the site improvement. Planning Commission Minutes October 10,2013 Page 2 of 5 Chair Bye opened the public hearing and invited public comment. There being no visitors to the hearing, Chair Bye closed the public hearing. Discussion ensued as to the request and other approvals required from other agencies. Commissioner Kremer, seconded by Commissioner Nelson,moved to approve the request, subject to the amended conditions as follows: 1. The nine proposed trailers shall be removed no later than August 31, 2014 unless an extension is granted by the City Council. 2. Any freestanding or building lighting shall be in compliance with the Zoning Ordinance and subject to review and approval of City staff. 3. Any changes to the grade or drainage associated with the trailer placement or construction of the rail spurs shall be subject to review and approval of the City Engineer and applicable watershed district. 4. Placement of the rail spurs shall be subject to review and approval of the City Engineer and applicable watershed district. 5. The City Engineer shall comment on the traffic resulting from the increased personnel at the plant. Any traffic control measures required by the City Engineer will be implemented by Xcel Energy. 6. The tree removal and any required tree replacement shall be subject to review and approval of the City Arborist. 7. Xcel Energy shall be required to comply with any permitting requirements of the City and any further review and comment by the DNR and Army Corps of Engineers. Carried 3 -0. B. Minnesota Outdoor Shooting Sports: Site Plan and Design Guidelines Review and consider Variance request to allow a 40-foot pylon sign height at proposed Minnesota Outdoor Shooting Sports, 12969 60th St. N. (3) City Planner Richards reviewed the October 2, 2013 Planning Report and proposed changes to the site,noting staff recommendation for approval subject to conditions. Discussion ensued, wherein Todd Erickson of Folz, Freeman and Erickson discussed water flow direction at the site, noting that a rain garden was also being planned for installation as a result of discussion held with the watershed district. Planning Commission Minutes October 10,2013 Page 3 of 5 Mr. Erickson addressed questions related to the number and locations of proposed wall signs and their design,building composition and entity ownership in relation to to how customers visiting the site would move within and about the building to the various amenities offered within it. Discussion ensued as to the conditions of the planning report. Chair Bye opened the public hearing and invited public comment. There being no additional comment from the audience, Chair Bye closed the public hearing. City Planner Richards reviewed and discussed the conditions within the planning report and asked for Commission feedback. Commissioner Kremer, seconded by Commissioner Nelson,moved to approve the request, subject to the amended conditions as follows: 1. All grading, drainage, erosion control, and utility plans are subject to review and approval of the City Engineer. Storm water plans are also subject to review and approval of the Valley Branch Watershed District. 2. All light fixtures shall be full cut off, compliant with the height requirements, and be consistent with Section 401.15.B.7 of the Zoning Ordinance as it relates to lighting requirements. 3. The plans shall be revised to indicate which fixtures are to remain and which are being replaced. A photometric plan is required for City staff review and approval. 4. The Planning Commission was favorable to the building design and building materials. The applicant shall provide building material samples for City Council review. 5. Plans shall be provided for trash enclosure gates, subject to review and approval of City staff. 6. All mechanical equipment on the roof or on the site shall be fully screened in accordance with the provisions of the Zoning Ordinance. 7. The Applicant shall provide a snow removal plan or indicate if the snow will be hauled off site. 8. The Planning Commission recommended approval of the request for the 40 foot pylon sign variance. 9. The Applicant shall remove one of the proposed wall signs on the west elevation or apply for a sign variance. Planning Commission Minutes October 10,2013 Page 4 of 5 10. The Applicant shall provide pedestrian access through the site from the 60th Street or Neal Avenue trail to the front entrance of the building. 11. Outdoor lighting for the parking areas shall be turned off one hour after closing, except for approved security lighting. 12. All signs shall be designed to comply with the Zoning Ordinance requirements for internal illumination. 13. The landscape plan shall be subject to the review and approval of the City Arborist. 14. The site plan shall be subject to review and approval of the Fire Marshal. 15. The plan should be revised to include at least four disability stalls adjacent to the building. 16. A bike rack should be identified on the site plan and placed on site. 17. Sound levels generated from the site shall be in compliance with Section 401.15.B.11 of the City Zoning Ordinance. All of the gun range activity is to be conducted indoors. There will be no range activity outside of the building. Carried 3 —0. C. Continued-Zoning Ordinance 401: Consider amendment to Zoning Ordinance 401.15.G—Signs, related to definitions and regulations for electronic message boards. (4) City Planner Richards noted some activities he has undertaken with regard to the sign reviewed the sign ordinance revision discussion and shared some of the information he received as a result of those activities. Commissioner Nelson, seconded by Commissioner Kremer,moved to continue the public hearing to the November 14, 2013 meeting. Carried 3 —0. VII. New Business: None. VIII. Old Business: None. IX. Informational: A. Upcoming Meetings: • Tuesday, October 22, 2013 City Council 7:00 p.m./City Hall • Tuesday,November 5, 2013 City Council 7:00 p.m./City Hall • Thursday,November 14, 2013 Planning Commission 7:00 p.m./City Hall • Tuesday,November 26, 2013 City Council 7:00 p.m./City Hall Planning Commission Minutes October 10, 2013 Page 5 of 5 B. Council Representative • Tuesday, October 22, 2013 —Commissioner Nelson • Tuesday,November 26, 2013 —Commissioner Thurmes X. Adjourn: Chair Bye adjourned the meeting at 8:09 p.m. Carried 3—0. Respectfully submitted, Julie Hultman, CBO Planning& Code Enforcement Approved by the Planning Commission: 11-14-2013