HomeMy WebLinkAboutStatus Report #3 I
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City of Oak Park Heights
14168 Oak Park Blvd. N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
September 7,2010
MEMO
TO: Ms.Abby Finis
FROM: Eric Johnson,City Administrator
RE: Status Report s—August 1"to August 31"- 2010& Invoices
Dear Ms. Finis:
Status Report#3 and Invoice#3 for-Program B43984
From Aug 1st to Aug 31st,2010,the City has continued to finalize the specific scope and specific
• budgets necessary to complete the tasks as funded.
City consultants Bonestroo Engineering and The Planning Company who will be largely
responsible for the preparation of the final work products such as the Municipal Plan for
Sustainability,City Ordinance Update as well as the Greenhouse Gas Inventory and the Energy
Audits have commenced their work on these projects.
Specifically:
• The Planning Company held an in-depth discussion on the proposed
workplan that will identify objectives for the Comprehensive plan and
ordinance updates. City staff has assisted.
• Bonestroo continues to collect data for the greenhouse gas inventory and
energy audits. City staff has assisted.
The City held its Energy Fair on August 3rd—see the enclosed report and plan to distribute
remaining CFL bulbs.
The attached invoice for work completed through July 2010 and invoices in August.
Status Report#3and Invoice#2 for Proiect B43935
Time has been spent over the past month preparing and refining plans for the Solar/PV Park
Lighting project. At this time the City is out for bids and which are due 9/13/10.
Invoice attached.
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Memorandum
• To:Eric Johnson,City Administrator
From:Jessica Anderson,City Administration Intern
Date: August 13s`,2010
RE:Energy Fair Wrap Up
The Oak Park Heights Energy Fair took place on August 314,2010 from 5-7pm.Our
event was in conjunction with the National Night Out for the City.We had approximately
450 residents of all ages attend both events. We had 102 households that participate in the
Compact Fluorescent Light bulb giveaway.Several households brought in an old
incandescent bulb to exchange for an additional CFL bulb.
At the fair we had nine tables for which residents would be able to visit regarding energy
efficiency and conservation.The CFL Bulb Give-Away Table was where residents were
able to come with proof of residency and receive their light bulb and CFL disposal plan.
Oak Park Heights City Hall had a table which reflected the new energy conserving and
efficient building and all of its features. Energy Trivia was another table,which residents
were able to answer energy conservation and energy efficiency trivia questions for a
small prize.The Minnesota Energy Challenge sent materials for a table display that
residents were able to take.The Minnesota Chamber of Commerce Energy Smart
program participated with materials for residents and had a representative to speak to
110 them as they passed by.Displaying energy efficient products,local Andersen Windows
Corporation participated with their knowledgeable sales staff.Bonestroo Engineering
Firm is currently working on the energy efficient LED lights and solar panels that are
being installed on the park shelter where the fair was being held,was at the fair
displaying their solar pathway finder and information about their services.Energy
conservation and efficiency information was passed out by representatives from local
Xcel Energy. Stillwater Motors rounded off the event by bringing an energy efficient
Chevrolet Equinox that gets 32 miles to the gallon.
What worked?
The fair went off with very few problems.The presenters all arrived on time.The
presenters all were able to give residents information on energy efficiency and
conservation.Residents received postcards with information on bulb exchange,which
seemed to help some of the residents remember to bring an incandescent bulb to
exchange for an additional.Posters were hanging for the event at local businesses around
town. Water was donated for staff and volunteers working the event.The tent and banner
allowed residents to easily identify the Energy Fair's location.We had tables delivered
that were on day of the event,they worked out perfectly.Other than the warm summer
temperature I did not hear any complaints or concerns in regard to the Energy Fair.
What didn't work?
• Buying the CFL bulbs locally saved on prices comparative to the warehouse stores I was
able to find large quantities at.Doing this came with an alternative price.Although the
store assured me it would take only 3-5 business days to receive the bulbs from the
distribution center,it took nearly 10 business days longer than the original time line and
two separate trips to the store to acquire all 2178 bulbs.
The tent company did not have enough sand bags for the tent so they filled large 55
gallon containers to hold the tent into place.These containers used some of the square
footage of the tent making it slightly smaller than anticipated.
What would I change if doing this again?
Overall I thought the event went well.I would order the light bulbs sooner and possibly
from a different supplier to ensure they arrive in plenty of time of the event.I would look
into a larger marketing campaign to get the word out about the bulbs.I would also look
into a larger array of presenters,since several organizations either did not respond or
were unable to attend the event.
Final Thoughts
I think that the fair was successful;we completed the goal of spreading knowledge about
energy conservation and efficiency. Many residents walked away with energy efficient
bulbs and other information on energy saving and conservation.There are several boxes
• of bulbs left over however we will find another venue to distribute them to residents to
ensure that more households become a little bit more energy efficient.
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Memorandum
• To:Eric Johnson
From:Jessica Anderson
Date:August 20,2010
RE:CFL Light Bulb Options
We were able to give away 353 CFI bulbs as part of the event.Several families brought in old
incandescent light bulbs to the event for exchange.Although an a success there are still 1818
CFL light bulbs in the possession of the City after the Energy Fair on August 3n1. There are
several options for residents to obtain one or multiple CFI bulbs in a variety of ways in the
pt p
coming months:
1. An article will be placed in the next newsletter that explains the excess of bulbs and
the qualifications of receiving said bulbs.
a. Residents can bring p roof of residency to City Hall and receive their free
light bulb.If a resident brings an incandescent bulb they can receive an
additional bulb.
2. Fall Clean Up will happen September 25m,residents who participate will receive 2
bulbs and if they bring in an old incandescent they can receive two additional bulbs.
3. On Election Day residents may be able to receive a free CFL bulb for stopping at
40 their polling place.Participation in the election process is not required to receive a
free bulb.
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