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HomeMy WebLinkAbout01-28-2014 City Council Packet CITY OF OAK PARK HEIGHTS TUESDAY, JANURAY 28, 2014 CITY COUNCIL MEETING AGENDA 7:00 P.M. 7:00 p.m. I. Call to Order/Pledge of Alle 'ance/A roval of Agenda Estimated tames 7:05 p.m. H. Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Liljegren D. Councilmember Runk E. Councilmember Swenson F. Staff • Recycling Award(1) 7:05 p.m. HI. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). 7:10 p.m. IV. Consent Agenda(Roll Call Vote) A. Approve Bills &Investments B. Approve City Council Minutes—January 14,2014 (2) C. Approve Winter Boulevard and Park Tree Pruning Quote and Award Work to St. Croix Tree Service(3) D. Approve Resolution Authorizing Whitetails Unlimited Metro Area to Conduct a One-Day Raffle at Heights Hall &Club on March 29,2014 (4) 7:15 p.m. V. Public Hearings None 7:15 p.m. VI. Old Business A. St. Croix River Crossing—Follow-up from Worksession(no enclosure) B. Approve Plans and Authorize Bids—Street Reconstruction(5) 7:30 p.m. VH. New Business A. Temporary Public Works Worker Position(6) B. Consider Resolution Supporting Move MN Campaign(7) C. Consider Funding for Attendance to the MN Transportation Conference (8) D. Consider Policy on Use of Meeting Rooms (9) 7:55 p.m. VIII. Other Council Items or Announcements 8:00 p.m. IX. Adjournment Pagel of 52 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 2 of 52 Oak Park Heights 1 Request for Council Action Meeting Date January 28,2014 Agenda Item Recycling Award Time Req. U Agenda Placement Staff Reports Originating Deparhnent/Requestor ,.,Administration/Jennifer Pinski 4 Requester's Signature. Action Requested Receive Information Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 3 of 52 January 24, 2014 Don & Sarah Halverson 6257 Panama Avenue North Oak Park Heights, MN 55082 Dear Mr. & Mrs. Halverson: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, January 16, 2014, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 439-4439 to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinsk! Deputy Clerk Page 4 of 52 Oak Park Heights 2 Request for Council Action Meeting Date January 28, 2014 Agenda Item Approve City Council Minutes—January 14 2014 Time Req. 0 Agenda Placement Consent Originating Department/Requestor dministration/Jennifer Pmski Requester's Signat#e Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 5 of 52 CITY OF OAK PARK HEIGHTS TUESDAY, JANUARY 14, 2014 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledue of Allesiance/Approval of Agenda: Mayor McComber called the meeting to order at 7:02 p.m. Present: Councilmembers Dougherty, Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney Vierling, City Engineer Long, City Planner Richards, and Public Works Director Kegley. Absent: None. Councilmember Swenson, seconded by Councilmember Liljegren,moved to approve the Agenda. Carried 5-0. H. Council/Staff Reports: A. Manor McComber: She reported that she attended the Coalition of Utility Cities Meeting on January 13, the next Parks Commission meeting was set for January 27 at 7:00 p.m., and the Playful City USA meeting for the grant application was set for January 16. She also reported that the League of Minnesota Cities Experienced Elected Officials Conference registration was open. B. Councilmember Dougherty: He reported that he attended the Middle St. Croix Watershed Management Organization meeting the previous week and that the CVB would be meeting on January 15. C. Councilmember Liljegren: No report. D. Councilmember Runk: He reported that the Planning Commission meeting for January lb was cancelled, and the next meeting was set for February 13. E. Councilmember Swenson:No report. F. Staff Deputy City Clerk Pinski reported that Rick and Jennifer Scherek of 5410 Ojibway Avenue North were chosen as the recycling award winners. III. Visitors/Public Comment: A. Success 2014 Comments—2014 Update from Stillwater Area Chamber of Commerce Exec. Director Todd Streeter: Streeter outlined new program called Success 2014. He reported there was an open house for local businesses on January 25 from 11 a.m. to 2:00 p.m. at the Valley Ridge Mall. IV. Consent Agenda: Page 6 of 52 City Council Meeting Minutes January 14,2014 Page 2 of 4 A. Approve Bills & Investments B. Approve City Council Minutes—December 26, 2013 C. Adopt Resolution Approving Professional Consultants for the City of Oak Park Heights in 2014 D. Adopt Resolution Designating the Stillwater Gazette as the City of Oak Park Heights' Official Newspaper E. Approve Resolution for 2014 Council Appointments F. Approve Animal Humane Society Contract G. Approve JPA for Fuel Contract H. Approve Summer Park Programming—2014—Position&Events I. Approve Salary Adjustment for Exempt Employees Councilmember Swenson, seconded by Councilmember Liljegren,moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None VI. Old Business: A. Consider Ordinance Amendments—401.15 Si —Ca aci for Electronic Message Boards: City Planner Richards reported that the Planning Commission had discussed the issue and had made a recommendation. Councilmember Runk, seconded by Councilmember Swenson,moved to approve the amendment to the Ordinance as drafted. Roll call vote taken. Carried 5-0. B. Sale of Lands to MNDOT—Parcel 39: City Administrator Johnson reported that the City had been asked to approve the sale of lands to MNDOT to facilitate the construction of the Oakgreen Avenue/Frontage Road area. He reported that the City generally agreed on the sale price, but that the City would be losing the east-west trail connection. He stated that MNDOT project was expected to construct replacement trail-ways in and around the new area to reconnect the trail. Johnson reported that the MNDOT trails would be located within the MNDOT right-of-way and the City would not have an absolute right to ensure those trails were guaranteed to remain. City Attorney Vierling reported that the appraisal for the price of the land was predicated on the concept that there would be a trail connection. He stated that the City needed assurance that the trails would be there, and if not, the City needed to negotiate with them or re- figure the sale price. Page 7 of 52 City Council Meeting Minutes January 14, 2014 Page 3 of 4 Councilmember Swenson, seconded by Councilmember Liljegren,moved to approve the Resolution as presented. Roll call vote taken. Carried 5-0. VII. New Business: A. Street Reconstruction—Engineering Services: Councilmember Runk, seconded by Councilmember Dougherty,moved to approve the Agreement. Carried 5-0. B. Authorization to Offer 20-Week Local Government Internship—T=. Position: Motion to approve authorization to offer 20-week local government internship. Carried 5-0. C. St. Croix River Crossing Project—MSCWMO Comments: Mayor McComber, seconded by Councilmember Dougherty,moved to add MSCWMO staff to the January 21, 2014, City Council Worksession Agenda. Carried 5-0. VIII. Other Council Items or Announcements None IX. Closed Session A. Labor Negotiations(closed pursuant to MN Stat. 13.D.03): City Attorney Vierling reported that the City Council would go into closed session, that the meeting would be recorded, and that the recording would be maintained for a period of two years as required by statute. Councilmember Swenson, seconded by Councilmember Runk, moved to recess into closed session for labor negotiations. Carried 5-0. X. Reconvene Open Meetin A. Consider 2014 Labor Contracts: Councilmember Runk, seconded by Councilmember Swenson, moved to approve the Teamsters Supervisors Contract. Carried 5-0. Councilmember Liljegren, seconded by Councilmember Swenson,moved to approve the AFSCME Contract. Carried 5-0. XI. Adiournment Councilmember Runk, seconded by Councilmember Dougherty,moved to adjourn at 8:05 p.m. Carried 5-0. Page 8 of 52 City Council Meeting Minutes January 14, 2014 Page 4 of 4 Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber Deputy Clerk Mayor Page 9 of 52 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 10 of 52 i 3 Oak Park Heights Request for Council Action Meeting Date January 28, 2014 Agenda Item Approve Winter Boulevard and Park Tree Pruning Quote and Award Work to St. Croix Tree Service Time Req. 0 Agenda Placement Consent Originating DeparEment/Requestor Administration/Kathy Widin Requester's Signature Action Requested Approve and Award Work Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 11 of 52 City of Oak Park Heights Quotes for Winter Boulevard and Park Tree Pruning 1123/14 1. St. Croix Tree Service ... $9,169.88 (tag incl.) Quote request was sent to five tree services who work m tlus area. Only one quote received as of closing time(noon) and date(1123/14). Quote includes pruning of boulevard and park trees. Work to be commenced the beginning of February and completed by the end of March 2014. This work is within the city's budget for contracted tree work for 2014. St. Croix Tree Service has submitted the only quote for tree pruning. This company has done satisfactory tree work for the City of Oak Park Heights in the past. I recommend that St. Croix Tree Service be awarded this work. Respectfully submitted, Katharine Widin Arborist City of Oak Park Heights Page 12 of 52 2014 Boulevard/Park Tree Pruning Quote City of Oak Park Heights All quotes due by 12:00 p.m. Thurs. Jan.23,2014. PROPOSAL OF: ADDRESS: GYl� PHONE: 6f�y��� J„ � FAX: • copy of current certificate of liability insurance attached (if not currently licensed in OPM Prunine of Boulevard & Park Trees A. Diameter Class No. of Trees Unit Total Cost (dbh in inches) Cost 1 - 10 156 11 -15 35 16-20 18 21 -34 26 8' l Private Trees to be Pruned For Clearance= 12 't 7WI, M?25 - 5F,Af Total Job Cost: I ff (please include appropriate tax) By: 'Y'4� (signature of officer) "O'S/7,0,0 j l%' "l/�'CPi�i-� Date: ���' (print name and title) Page 13 of 52 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 14 of 52 Oak Park Heights Request for Council Action 4 Meeting Date January 28, 2014 Agenda Item Approve Resolution Authorizing Whitetails Unlimited Metro Area to Conduct a One-Day Raffle at Heights Hall &Club on March 29, 2014 Time Req. 0 Agenda Placement Consent Originating Department/Requestor A inistration/Jennifer Pinski Requester's Signature-_ Action Requested Approve Resolution Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 15 of 52 Minnesota Lawful Gambling Page 1 of "mss 1ir.�i�fln#ee. LG220 Application for Exempt Permit fa Pica n:'ostma�sd�orre ived:t An exempt permit may be issued to a nonprofit organization that: less than 30 days more than 30 days -conducts lawful gambling on five or fewer days,and before the event before the event -awards less than$50,000 in prizes during a calendar year. $100 $50 ORGANIZATION INFORMATION Check# $ Organization name Previous gambling permit number k'ec&a Type of nonprofit organization. Check one. 13 Fraternal Religious Irl Veterans 19 Other nonprofit organization Mailing address City State Zip Code unty 9\�C(F_ ,­) M0 S:�'- Vn.1� ~rPl) _7eftYYAet_g Name of chief executive officer(CEO) Daytime phone number Email address Attach a copy of ONE of the following for proof of nonprofit status. Check one. Do not attach a sales tax exempt status or federal TD employer numbers as they are not proof of nonprofit status. ❑ Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building,St. Paul, MN 55155 Phone:651-296-2803 0❑ IRS income tax exemption[501(c)]letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877-829-5500. IRS-Affiliate of national,statewide,or international parent nonprofit organization(charter) If your organization falls under a parent organization,attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. © IRS proof previously submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the IRS,no attachment is required. GAMBLING PREMISES INFORMATION Name of premises where gambling activity will be conducted(for raffles, fist the site where the drawing will take place) Addres coq not use PO box) City Zip Code County C� R M, ;—Uls a; r i Date(s)of activity(for raffles,indicate the date of the drawing) f 'lar IQ()Check the box or boxes that indicate the type of gambling activity your organization will conduct: ❑ Bingo' Raffles ❑Paddlewheels* ❑Pull-Tabs* ❑Tipboards* *Gambling equipment for pull-tabs, bingo paper,tipboards,and Also complete paddlewheels must be obtained from a distributor licensed by the Page 2 of this form. Gambling Control Board. EXCEPTTON: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. Fill-in&Print Form To find a licensed distributor,go to www.gcb.state.mn.us and click on List Reset f orm of Licensed Distributors,or call 651-639-4076. Page 16 of 52 LG220 Application for Exempt Permit Page 2 of 7109 LOCAL, UNIT OF GOVERNMENT ACKNOWLEDGMENT If the gambling premises is within city limits, If the gambling premises is located in a township,a a city official must check the action that the city is county official must check the action that the county is taking taking on this application and sign the application. on this application and sign the application. A township official is not required to sign the application. _The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. - — The application is acknowledged with a 30 day waiting The application is acknowledged with a 30 day waiting ^period, and allows the Board to issue a permit after 30 period,and allows the Board to issue a permit after 30 days(60 days for a 1 st class city). days. _The application is denied, The application is denied. Print county name Print city name On behalf of the county, 1 acknowledge this application. On behalf of the city,l acknowledge this application. Signature of county official receiving application Signature of city official receiving application T Date 1 1! (Optional) TOWNSHIP.On behalf of the township,I Title Date acknowledge that the organization is applying for exempted gambling activity within township limits. JA township has no statutory authority to approve or deny an application[Minnesota Statute 349.166)] Print township name Signature of township official acknowledging application Title Date 1 1 CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and accurate to the best of my knowledge. l acknowledge that the financial report will be completed and returned to the Board within 30 days of the date of our gambling activity. Chief executive officer's signature Date Complete a separate application for each gambing activity: Financial report and recordkeeping required - one day of gambling activity, A financial report form and instructions will be sent with two or more consecutive days of gambling activity, your permit,or use the online fill-in form available at - each day a raffle drawing is held www.geb_state.mn.us. Within 30 days of the activity date, Send application with: complete and return the financial report form to the -a copy of your proof of nonprofit status,and Gambling Control Board. -application fee for each event. Questions? Make check payable to"State of Minnesota." Call the Licensing Section of the Gambling Control Board at 651-639-4076. To:Gambling Control Board 1711 West County Road B,Suite 300 South Fill-in&Print Form Reset Form Roseville,MN 55113 . Data privacy.This form Will be made available the Board will be able to process your Board staff whose work requires access to the in alternative format(i.e.large print,Braille) application.Your name and and your information; Minnesota's De0artment of Public upon request The information requested on organization's name and address will be public Safety;Attorney General;Commissioners of this form(and any attachments)will be used by information when received by the Board. All Administration,Finance,and Revenue; the Gambling Control Board(Board)to the other information you provide will be private Legislative Auditor,national and international determine your qualifications to be involved in data until the Board issues your permit. When gambling regulatory agencies:anyone pursuant lawful gambling activities in Minnesota. You the Board issues your permit,all of the to court order,other individuals and agencies have the right to refuse to supply the information provided to the Board will become that are specifically authorized by state or information requested;however,if you refuse to public. if the Board does not issue a permit,all federal law to have access to the information; supply this information,the Board may not be information provided remains private,with the indtviduals and agencies for which law or legal able to determine your qualifications and,as a exception of your name and your organization's order authorizes a new use or sharing of consequence,may refuse to issue you a permit. name and address which will remain public. information after this Notice was given;and If you supply the information requested, Private data are available to: Board members, anyone with your consent. Page 17 of 52 RESOLUTION 14-01-05 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA RESOLUTION GRANTING THE APPLICATION OF WHITETAILS UNLIMITED METRO AREA TO CONDUCT A ONE-DAY RAFFLE AT HIEGHTS HALL& CLUB ON MARCH 29,2014 WHEREAS, Lindell Blanchette, on behalf of Whitetails Unlimited Metro Area has applied with the State of Minnesota Gambling Control Board for a permit to conduct a one-day raffle on March 29, 2014 at the site of Heights Hall & Club, 5880 Omaha Avenue North; and WHEREAS,the City of Oak Park Heights has reviewed the application and finds that its purposes meet the necessary community standards; and WHEREAS, the City of Oak Park Heights has solicited the input of the public and there have been no objections to the granting of the application for the raffle permit as applied for by Whitetails Unlimited Metro Area with the State of Minnesota Gambling Control Board. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS AS FOLLOWS: That the application of Whitetails Unlimited Metro Area with the State of Minnesota Gambling Control Board to conduct a one-day raffle on March 29,2014 at the site of Heights Hall & Club, 5880 Omaha Avenue North, within the City of Oak Park Heights and the same are hereby approved with no waiting period. Passed by the City Council of Oak Park Heights this 28th day of January, 2014. Mary McComber ATTEST: Mayor Eric A. Johnson City Administrator Page 18 of 52 f 5 Oak Park Heights Request for Council Action Meeting Date LqNW 28th 2014 Time Required: 10 Minutes Agenda.Item Title: Agmve Plans and Autho ds —Street Reconstruction Agenda Placement Old Busine Originating Department/R esto, E o on, CitV Administrator Requester's Signature Action Requested Infi4moon,on A p=ve Plans and Authorize Bids Background/Justification(Plej4 dicate if any previous action has been taken or if other public bodies have advised): Consistent with the Street Reconstruction Project timing, the City is prepared to issue Bids and Specifications effective Jan 28h, 2014. Please see the enclosed information from STANTEC. Page 19 of 52 trt n�truti�r� Plans Page Januar�r 8� D1 � Prat t�ii In�lud�s re�or� �ru�tion appro�cimat�l mi��s of ��rets � [n ward+n�l�on wJtl� Cnunly wt�rk ort �ari5 �v�. ■ It� lud�� Al��rr���e� - 1��61�y lfie Park �n�r�n�e Egad Re�onstru�t — 1 ���r �'l�in Repla�et�er�l' b�t�vee� ��gec�ac� Tr�EI iV. and €��rkEn� Aire. f�. — 1e�r Course N'aviflg irl �01� 20 . 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N, r All storm 5��v�f c,�tif� l�sins end StrE�'� rar�n — Irtis�ll ��alin tide ak !a p�in�s Street rttr� �� � F�a�pri�t -- �o re�� uviden�r�g — f�i�irrriz� irrl��Ck� tt� �ra�er�iesr I�nd��a�il��, ar«� tre�� ■ R�p�a�� I�rlv� a}r apr��s From �urt� t� right o� why — Repaace ���vel itf� brtumin��s — i��pla�� boEumir��us ilia bitun�i�u�s ��pl��� �on�rete with eor�fre�e S Page 22 of 52 � p� � tiro FOOT BC-BC Page 23 of 52 E - AEI CII> {rn�ta[letl 1��7-i'�7�� to b� r�place� i� all �rea� v�ith Ducki�� Iron Pike {I�II�} — AEI F�ydrants, valves, �ervi��s, a�� wafter shit-o��s to �� r��I�Ced to tt�e �fopert lire Also J, I D , WA _ STAGECOACH TRAIL NORTH REPLACE WATER MAIN - R��iA�E ANf� A£SAiVDp�# WATL-R MAIN Ifs COO�DIfVATIC�N b'�i1F� ASN�k�Grrd �oUNTY R�cof�s��t��io� wo���� ST4C�CgA{� II 40 X11 " — 7ef�visin� eep�rts re��aied necessary ��ok re��i t-s Jre�I��ern erGt� � ... Aal nc�n-conforrrtin� �as�ir�g rinds �� kxe r�pl�ced t� �revcnt inflow and ir�filt��kio� (i&�} — ���ro�cln�at�ly �,#]Q�' ll� ire lined with cured_ant plcae1PP}. Page 24 of 52 � rrr� � �nrr + � In�lud�s �torrr7 sewer e�c��n�ions� r�pai�s, and regaling draina � isu�s - F�e�l��e ail �E�c�C struct�r�� - ��� r��lace struc-kur�s end pipe - F�e�la�e rrancon�orming or �ro �n castings ■ ra E requires rare significant i�'nproement - Extend s�.�rm s� efi as nee��d - Ete�l��� failing ��I�r�rts Insk�ill�g storm sewer iti� con���te curt antl g�tker �o Impr�v� �r�inag� a. 1 '11 1 FAwEME[�1�VITi1 Lkl� R(iCik[�'iAl'�Efl}i�_ ■ r�f4�B:T41!•fiNQ1�5P�VL-�iCACs ■ C,Et-0C)4+F Fi kFF1AC� CL1IVE�TS IMPROTM NT v 141 LU m VAUEY VIEW PARK ROAD r REiAI�dS11RSi FkC1A1:1 ALTERNATE"n i-vAi.1 FY VIEW PARK I ,:L!, Page 25 of 52 I � li e WATER }' C IncEues co all leting �t , ious arin our finapalt lacer in15 ■ ProS - Avoids �atciyin� new wear pav��rr� irr ��15, In case pot�nkial utility krer�eh s�t�fernents occur aver tine winter. � darts — )inr_rea�ed Lasts dui to remabiilaakFao end casing acfju3t�nents — May re�ufk �n snow ��Qw damage �� exposed curb over file winter monC1�5 ■ Bid results il! !�� revi�v,��d to d���rm�n� ifi tl��r� �s vlk� �n cornpietin ties tour in15. Page 26 . Prt Cash � � �in� ti ■ Base B€d �a�stru�t��n �osk ��tfmate Base Bid I �raver��nts 'tTas� . �' streets $2,350,000 Water Main $1,055,000 Sanitary Sewer rrr Storm 00 rrr FOP Page 27 of 52 r r *Ind�reCt C�StS dt�fYa��11Lluded. pre�enz��an5�'A�Lhoril� E�ids ]arr �8, ��14 Bid �penin� Feb 1, �Ql�k H�Id Rubric ►�ssessFn�e�t� HearinglAward Cont��ct April 8, �0�4 Cf�i15#ruction bF JAre� D ?Ot� �r ��1� ■ �4ppror pan end atior Page� uthori � oli�itati�n �f bids 28 . 0, Oak Park Heights Request for Council Action 6 Meeting Date: Tuesday January 28, 2014 Agenda Item : Temporary P.W. Worker Position Time Req. 5 Minutes Agenda Placement:New Business Originating Department/Requestorl Public Works Andv Kedev, Public Works Director Requester's Signature Action Requested: Authorizes o open and advertise the position. Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). Please see attached memo. Page 29 of 52 rur - t * City of Oak Park Heights 14168 Oak Park Blvd N.•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memorandum To: Eric Johnson,Administrator Cc: Mayor and Council From Andrew Kegley, Public Works Director Dates 01/24/2014 Re: Temporary Seasonal Public Works Worker Position—Request to Advertise As needs arise the public works department has hired a six-month temporary seasonal public works employee to assist with the workload increase during spring and summer months. The temporary seasonal public works staff works alongside full-time staff to assist with the upkeep and maintenance of city infrastructure,but also performs independent functions that require fewer skills and knowledge of the City's utility system. Having additional assistance in the field allows frill time staff to work uninterrupted on utility related maintenance and service requests, while the temporary worker attends to requests for service such as patching pot holes, trimming broken tree branches,repairing damaged park equipment or infrastructure, completing minor construction projects,mowing brush along trails, obtaining meter reads for real estate closings etc. This year's workload looming from the St. Croix River Crossing Project as well as the Cities street reconstruction project and Washington County's street reconstruction project mandates additional assistance in the field. The Public Works Department at its current staff level will not be able to keep up with both tasks and service requests associated with these projects and typical general City maintenance and service requests. This belief is based on experience of 2013 St. Croix River crossing project demands on public works staff. It was anticipated in 2012 that the SCRC project that was scheduled to begin in 2013 would tax the resources of the Oak Park Heights Public Works Department, especially construction activity taking place between Oakgreen Avenue and Osgood Avenue. Funding was requested to hire a temporary seasonal public Works employee and was approved;however the position was not filled as staff was able to keep up,but it was challenging. TREE CITY U.S.A. Page 30 of 52 An atypical spring with snowfall into the month of April,and uncertainty as to what construction activity would take place in 2013 prompted a delay in opening the position. When it was determined that construction activity would first take place on the east side of the city, I made the decision to follow a wait and see approach to determine if hiring an additional public works star person was necessary. From the 2013 construction period, it became appaent the Public works resources were taxed even in a construction zone anticipated to have less impact on City staff resources. The Public Works crew did a phenomenal job in keeping up with service request stemming from construction projects such as locate requests,water service requests, field meetings to clarify questions regarding OPH infrastructure, on top of maintaining essential services to OPH residents;but P.W. staff was stretched thin to provide service at the same high standard as is expected and usually provided. Funding for a temporary public works seasonal worker position was again requested and approved for 2014. Moving forward to the 2014 construction season with a new employee replacing Jeff K,who had nearly forty(40)years of experience places the department at a serious disadvantage to say nothing of the fact that rather than responding to service requests for one project,the OPH public works staff must respond to service requests for three relatively major coinciding projects. This expectation is simply not achievable at the current staff level. Public works very plainly does not have the resources to maintain essential services and respond to very demanding service requests stemming from three(3)major construction projects. An additional temporary public works employee will certainly ease some of the burden;therefore I am requesting approval to open the temporary public works position for 2014. The temp employee will earn$18.19 per hour without benefits and will work forty hours per week for six months not to exceed 1,040 hours The estimated expense to the City is $23,059 which includes FICA. The approved budget allocation was $24,511. 2 TREE CITY U.S.A. Page 31 of 52 Citv of Oak Park Hei hts Public Works Seasonal Full Time Position ]ob Application Packet ]anuary 2014 Enciosed: • Position Announcement • Position Description • City Job Application Packet Updated: 1/23/14 Page 32 of 52 City of Oak Park Heights Position Announcement— Public Works Tem ora Seasonal Worker The City of Oak Park Heights is accepting applications from candidates to fill a six (6) month temporary public works operator position. The work period is anticipated to span from roughly from April 2014 through September 2014. Typical working hours are between 7:00 AM to 3:30 PM Monday through Friday; notwithstanding the candidate must be flexible to work outside the anticipated schedule based on the City's needs. The public works department is responsible for maintaining the City's water, sewer, storm, streets and park infrastructure and facilities. The candidate shall work alongside the OPH public works/utility operators to assist with the daily functions and maintenance of the City's infrastructure, but should expect to also work independently. To be considered for the position, applicants must have a valid driver's license, a high school diploma or G.E.D. and must be able to perform the required essential functions of the position (see job description). Desired qualifications include: previous city, county or other related government agency maintenance experience, and the applicant must possess basic computer use skills. The 2014 wage for the position is $18.19/Hr. Visit the City's website at www.cityofoakoarkheights.com or an application packet may be obtained by visiting the Oak Park Heights City Hall. Please direct questions to Andy Kegley (651) 439-4439. All responses shall be submitted to Andy Kegley, Public Works Director in ORIGIONAL FORM not later than 4:30 pm Friday February 28, 2014. Incomplete, faxed or e-mailed applications will be discarded. Reply To: Andy Kegley, Public Works Director PO Box 2007 Stillwater, MN 55082 OR Hand Deliver: Oak Park Heights City Hall, 14168 Oak Park Blvd N. Page 33 of 52 CITY OF OAK PARK HEIGHTS TITLE: SEASONAL PUBLIC WORKS MAINTENANCE WORKER DEPARTMENT: PUBLIC WORKS REPORTS TO: PUBLIC WORKS DIRECTOR SUMMARY OF POSITION The City of Oak Park Heights is seeking applicants to fill a temporary position for a seasonal full time public works maintenance worker to assist with operations from approximately June 2010 to November 2010. A work schedule may be flexible with 35 to 40 hours per week. ESSENTIAL JOB FUNCTIONS 1. Maintenance, repair and installation of park equipment,ball fields and trails. 2. Grounds keeping. 3. Minor building maintenance. 4. Assisting the public works department in projects such as hydrant flushing, sign replacement, water, sanitary and storm water system maintenance, street maintenance and community events. 5. Periodic on-call weekends including pump check is required. KNOWLEDGE,SKILLS,AND ABILITIES • Knowledge of mechanical equipment and preventative maintenance. • Knowledge of safe operation of vehicles and equipment. • Ability to make minor repairs and maintain equipment. • Ability to operate various types of equipment including but not limited to: Tractors, dump trucks, sweepers,various lawn equipment,wood chippers, chainsaws, air compressors,plow trucks, snow blowers,backhoes, front-end loaders, • General knowledge of plumbing, including backflow prevention. • Knowledge of general repair including carpentry,painting, etc. • Considerable knowledge of methods,techniques,tools,meters,measuring equipment, repair procedures, etc. Page 34 of 52 REQUIRED QUALIFICATIONS • High school diploma or equivalent. • At least one(1) year experience in parks maintenance,utility maintenance or public works. • Ability to exercise initiative, discretion, and independence of judgment. • Familiarity with turf maintenance procedures. • Familiarity with the operation of power tools and equipment(drills,jack-hammers, chainsaws, etc). • Ability to work effectively under pressure and competently handle a number of different tasks at one time. • Ability and motivation to plan and perform duties with general minimum supervision • Ability to establish and maintain effective working relations with co-workers, City officials, and general public. DESIRED QUALIFICATIONS • Experience with city, county or related government agency. • Experience in athletic facility or parks construction and maintenance. • Experience with water system operation and maintenance. • Experience with sanitary sewer system operation and maintenance. • Minnesota Class D Water Certification or Class SD wastewater certification. • Basic knowledge of computer use; specifically Microsoft Outlook,Microsoft Word, and Microsoft Excel. Page 35 of 52 OTHER ITEMS PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job,the employee is regularly required to use hands to finger, handle or feel objects,tools,or controls. The employee frequently is required to sit. The employee is frequently required to stand;walk; reach with hands and arms; climb or balance; stoop; kneel, crouch or crawl; and talk/hear. The employee must regularly lift and/or move up to twenty-five(25)pounds, frequently lift and/or move up to fifty(50)pounds, and occasionally lift and/or move more than one hundred(100)pounds. Specific vision abilities required by this job include close vision, distance vision,color vision,peripheral vision, and depth perception,and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job,the employee regularly works in outside weather conditions, (from extreme cold to extreme heat). The employee frequently works near moving mechanical parts and is occasionally exposed to fumes or airborne particles and vibration. The employee occasionally works in high,precarious places and is occasionally exposed to toxic or caustic chemicals and risk of electrical shock. The noise level in the work environment occasionally requires the use of hearing protective equipment. Please Note: The above examples and elements are intended only as an illustration of various types of work performed and related skill sets needed by the City and is not all- inclusive. The job description is subject to change as the needs of the employer and requirements of the job change. It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all persons. All employment policies and practices shall be non- discriminatory,in compliance with federal laws, statutes and local ordinances. Page 36 of 52 Oak Park Heights Request for Council Action Meeting Date Janu M 2e 2414 Time Required: 3 Minutes Agenda item Title: Consider Resolution—Spoorting Move MN Q@mpaiga Agenda Placement New Business Originating Department/Requestor Mayor Mary McComber Requester's Signature Action Requested Discussion,Possible Action on resolution BackgroundlJustification(Please indicate if any previous action has been taken or if other public bodies have advised): I would like the City Council to consider the adoption of the supporting resolution(enclosed)for the Move MN Coalition,please see the note below from the Metro Cities group as well as the Campaign Support form. FROM METRO CITIES NEWS--1-21-14 MOVE MN(Transportation) Campaign Transportation funding is a key priority for Metro Cities, and the Metro Cities Board has approved joining the Move MN coalition, a diverse group of transit and transportation advocacy groups brought together under a common goal of supporting a comprehensive transportation funding package that recognizes transportation's critical role to growing jobs, economic competitiveness and quality of Iife. The coalition's message is that new funding will enable the state to properfy maintain and improve transportation assets that expand access and opportunity for all and create living wage jobs, and will improve efficiency and affordability for individuals and businesses. Move MN is advocating for a transportation funding package that is comprehensive, balanced, sustainable and dedicated to transportation. The campaign is also encouraging support by local units of govemment. if your city is interested in joining the Move MN campaign, the coalition has provided a Template re...umaor,and a ;ampaign support If you have any questions, or would like more information, please contact Todd Olson at 551.215.4003 or todd(d1 metrocitiesmn.om- Page 37 of 52 RESOLUTION RESOLUTION FOR SUPPORT OF THE MOVE MN CAMPAIGN WHEREAS,the City of Oak Park Heights supports efforts for a new state-wide comprehensive transportation funding package to address Minnesota's $ 50 billion transportation deficit; and WHEREAS,the City of Oak Park Heights agrees that transportation investments provide benefits beyond new infrastructure, but also create jobs,build economic competitiveness, and improve the quality of life for all Minnesotans by enabling the state to properly maintain and improve transportation assets that expand access and opportunity for all; and WHEREAS,the City of Oak Park Heights affirms that to be effective,the new state-wide transportation funding package must be: • Comprehensive, including funding for roads,highways,transit,bicycle and pedestrian facilities throughout Minnesota. • Balanced across transportation modes and between Greater Minnesota and the Twin Cities Metropolitan Area, serving all Minnesotans equitably. • Sustainable,including long-term solutions that will grow with the economy to meet the states growing transportation needs. • Dedicated to transportation. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Oak Park Heights,Minnesota,that the City Council of the City of Oak Park Heights hereby supports the Move MN Campaign: Adopted by the City Council,this 28h day of January,2014 Mary McComber,Mayor Attest: Eric Johnson, City Administrator Page 38 of 52 V E >>> M N Move MN Campaign Support Form "F=qvp ri Goal:To address the urgent need for a comprehensive transportation funding package that begins to erase Minnesota's$50 billion transportation deficit and creates new funding that will enable the state to properly maintain and improve transportation assets that expand access and opportunity for all and create living wage jobs. Campaign Guiding Principles:To be effective,members of the coalition agree that a transportation funding package must be: Comprehensive.Any transportation funding package must include funding for roads and highways,transit,bike and pedestrian systems throughout Minnesota for both the state and local systems.In addition,the state must work to continually improve the efficiency of transportation construction and operations. Balanced. Any transportation funding package must be balanced across transportation modes and between Greater Minnesota and the Twin Cities Metropolitan Area.We support developing a transportation system that serves all Minnesotans equitably. Sustainable/Gimmick-Free.Transportation funding solutions must be long-term and sustainable,and must grow with the economy to meet the state's growing transportation needs. Bonding or borrowing is not a suitable substitute to sustainable revenue for transportation.Bonding should only supplement additional revenue. Dedicated.New funding must be dedicated to transportation. Join the Campaign:The Move MN campaign is carried out by the many organizations and individuals which have committed resources,time and expertise to advance the mission of the campaign.By joining the campaign and signing on as an official campaign supporter your organization agrees to: ■ Make the campaign policy agenda a top legislative priority for your organization; • Help In carrying out the tactical elements of the campaign; Be a public voice for the campaign;and • Engage your constituent groups in the campaign through communications,events,calls to action and other relevant strategies. Additional activities we may encourage your organization to participate in include: * Agree to publically support the campaign agenda. • Testify at the legislature. ¢ Write a letter to the editor. * Make a statement t4 the media, Take part in a presentation to key stakeholder groups. Please indicate your commitment of support by completing and signing this form.Your participation will help ensure our greatest level of success. Organization Name: Organization Member: Member Title: Phone: Email: Signature: Kris Jensen,Deputy Campaign Manager 952-851-7240 1 kjensen @tunheim.com Page 39 of 52 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 40 of 52 t r 8 Oak Park Heights Request for Council Action Meeting Date January 28'x.2014 Time Required: 3 Minutes Agenda Item Title: Consider Funding for Attendace to—the MN Transportation Conference. Agenda Placement New Business Originating Deparbment/Requestor Mayor Maa McComber Requester's Signature Action Requested Please see below Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): I would like the City Council to consider allocating funding from the City Council—Travel Conferences and Schools Line item(total budget of$14,000) so that I, or perhaps others,may attend this conference. Please see the enclosed information and cost breakdown. Also see: www.mntransportationconference.org Page 41 of 52 Mi�nesota's Transportation Conference Page 1 of 2 March 4-6 42-014 Bloomington ym=91F 1e G�eo � y 7 ti t iU M _ This new three-day conference—one of Minnesota's largest in-state transportation events—will explore the latest innovations in transportation from around the state. Come network with stakeholders from all sectors of transportation,listen to exciting speakers highlight multimodal topics,and learn how transportation advances are supporting Minnesota's economic development and improving our quality of life. Conference sessions and an exhibit area will feature recent advances in highways,transit,rail,waterways,biking,walking, and more from the Twin Cities metro area and Greater Minnesota.Current technical and policy issues will also be explored. Individuals from multiple transportation-related disciplines and organizations are encouraged to attend,including: Project managers,operations personnel,designers,and planners from federal,regional,state,and local transportation agencies that specialize in rail,waterways,airports,highways,transit,bicycles,safety,labor,and bridges Consultants,contractors,and vendors from both large and small organizations Faculty,staff,and students from research and educational institutions Representatives from nonprofit and advocacy organizations • Shippers,carriers,and other organizations involved in transportation logistics • Policymakers from federal,state,regional,and local government Conference attendees will be eligible for training and professional development credits,including American Institute of Certified Planners(AICP)credits and Professional Development Hours(PDHS). Would you like to help promote the conference?The following materials are provided for you th print and distribute as needed. • Flyer 11X17(1.42MB PDq • F'Iyer 8.5X 11(MKB PDF) Postcard 5.5X4(645KB PDF) • Poster 24X30(1.WMB PDF) View a list of individuals serving an conference orrianiz'rncl and planning committees. For more information about the event,please contact Shawn Haag,Center for Transportation Studies,University of Minnesota,612-625-5608,haaa0025aumn.edu Ceti Hags,American Council of Engineering Companies of Minnesota,952-593-5533,celi0 cecmn.orro Organizing Sponsors ACEC TRANSPORTATION ETVDrSE � �• � Federal Fli h wa Y tIVER5I7YOFV[NTE56A ministration Ad .. `<.. . Page 42 of 52 http://www.mntransportationconference.org/about/ 1/23/2014 Minnesota's Transportation Conference Page 1 of 1 March 4-15. 2014 - Bjeomiriplon. MIN r at P1 A 4 V € istratio n Conference participants may choose to attend one,two,or all three days of the event.When registering,please indicate which days you plan to attend. • Register online or • Download the registration form(449K9 PDF) Three days Two days One day Conference attendee $300' $200'` $100" Legislator or legislative staff $150 $100 $50 Student $75 $50 $25 "NOTE.Conference attendee registrations received after February 98,2094,will be charged a$50 late fee.Legislative staff and student registrations will not be charged the lane fee. With questions about registration,please contact Nicole Freese,cceco fUtumn.edu or 612-624-3708. Organizing Sponsors CURT"ton U S�lpiRT,P^I M',iflSQOpirMlr ACEC TIrAlliPOrtrhTl4N 57VDIES Federal Highway L,1A >E .rr.�w. UNIY6R31TYOFMINNESOTA Administration Page 43 of 52 http://www.mnbmsporL-idonconfaence.org/regisftfion/ 1/23/2014 MINNESOTKS II TRANSPORTATION CONFERENCE WflAT.. Join us for one of Minnesota's largest in-state transportation everts, a new three-day conference exploring the latest Innovations in transportation from ar[IlUnd the state. The conterenne will Feature ru%erit advances in lirg�tnay�, tronsii. rail, vvdierw"s. brk(ng, wal%wg, amd mere from Cliff [win Cities merry an�ro aped Greater Minnesota 4 8nd.expjrrr6 CIArFent ;i�chnical and p>.kuy WHEN. MARCH 4- ,� WHERE: DoubleTree by Hilton L 20i4�j Bloomington, IVY nnesota WHO: Individuals from teansportatio,n-related disciplines and organizations. For rnor8 kiformavan viFw www. mntransporta.tionconference .org r1r INN ESOTA MINNESOTKS Valley.Through a collaborative effort that included public stakeholders,community groups,and interest groups,the extra dosed bridge design was selected because it did the best job of meeting the goals of the group.This panel session TRANSPORTATION will discuss the project in detail with a focus on its design, construction,environment,and community concerns. CONFERENCE 4. iraTne IUCIO13HI nnareagemenr, rrnpruving Safety, Flow,and Emergency Response PRELIMINARY PROGRAM SCHEDULE Traffic Incident Management and Emergency Alternate Routes Andrew Mielke,SRF Consulting Group,Inc. Crisis Management-Experiences and Best Practices Gabrielle Nelson,Minnesota Department of Transportation Tuesday, March 4, 20 4 The RTMC and Metro Freeway Coordinated Incident Response 9:090:00 a.m—Registration John McClellan,Minnesota Department of Transportation 6.We're Better Together:Gultivating rartnersnip in 10:00-11:00—Welcome and Opening Remarks Project Management Governor Mark Dayton(invited), Victor Mendez,FHWA Administrator Terry Wardand Ryan Wilson,Minnesota Department of 11:00—Exhibit Hall Opens Transportation;Dale Grove,Stantec;Paul Zager,HZ United Building relationships and collaborative partnering are 11:45 a.m.-1:15 p.m.—Luncheon and Plenary Session: essential for the success of transportation projects. This Making the Case for Investing in Transportation session will be a facilitated panel of exemplary MnDOT and Inhastructure private consultant project managers who will discuss how Bud Wright AASHTO; Commissioner CharlesZelle,Minnesota strong partner relationships and collaborative approaches Department of Transportation; Secretary James Smith,Jr.,Maryland and attitudes lead to successful,more cost effective project Department of Transportation; Daniel McGurren,3M delivery for Minnesota. 1:30-2.45—Concurrent Sessions 6.Optimizing Project Design:New Approaches in Transportatioi* 1. Building Transportation Funding Support in The More Toward Performanca-Based Road Design Minnesota James Rosenow,Minnesota Department of Transportation This session will feature public relations professionals, Integrated 3D Modeling and Visualization Programs for Large community leaders,and government affairs staff who will Transportation Projects provide the latest information and analysis on transportation Kevin Gilson,Parsons Brinckerhoff funding and the opportunities for increases.The speakers will Large-Scale Transportation Projects:Transition from 2D discuss effective messages and strategies. Design to CiM 2.Complete Streets in Action:Guidelines for BradyNedell,Parsons Brinckerhoff Implementation 2:45-3:15—Break and Exhibits Moving from Planning to Project:Complete Streets in Action Break sponsored by HNTB Corporation Carissa Schively Slotterback and CindyZerger,Humphrey School of Public Affairs,University of Minnesota 3:15-4:30—Concurrent Sessions MN 58 Zumbrota Subarea Study.A Complete Streets Approach to"Main Street"Corridor Studies 7.improving Decision Making with Asset Gregory Pates,Minnesota Department of Transportation; Manaaernent Plans Dan King,City of Zumbrota A New Approach to Asset Management 3.St. Croix Crossing Bridge Project:Balancing Kirby Becker and Trisha Nelson,Minnesota Department of Design. Construction,Environment,arr'r........•...'... Transportation Todd Clarkowski and Paul Kivisto,Minnesota Department of Transit Asset Management Plan Transportation;Craig Lenning,HDR Engineering Brooke Ellis and Jo Ann Olsen,LSA Design Inc. The St.Croix Crossing Bridge is a unique design intended to not only be aesthetically pleasing,but also minimize its visual impact and environmental footprint in the St.Croix River Page 45 of 52 8. Orotecting Our Environmental and Cultural Wednesday, March 5, 2014 Resources Environmental Ushility and Regulated Materials 7:314M a.m.—Registration,Continental Breakfast,and Mark Vogel,Minnesota Department of Transportation Exhibits Minnesota's Historic Bridges:Lessons Learned and Current Breakfast sponsored by AAA Best Practices Amy Sguideri,Mead&Hunt,Inc.; Kristen Zschomler and Amber 8:30-9:30 -Plenary Session: How the Transportation Blanchard,Minnesota Department of Transportation System Supports Economic Competitiveness: MnOOT§Pilot Erosion Control Specification A Business Perspective Steve Barnett and Carolyn Adamson,Minnesota Department of Jeff Modica,Schwan's Transportation 9f30-10:00--Break and Exhibits P Innovative Bridge Design and Construction Break sponsored by Kimley-Horn and Associates, Inc. Highway fit Hastings Mississippi River Bridge Design and 10:00-11:15—Concurrent Sessions Construction Steve Kordosky,David Dahlberg,and Todd Niemann,Minnesota �� r•,.NalaeM...,..�fN ne+ft, ;n;nn AAMIOT's Right of Way Department of Transportation The Evolution of MnDOTs Legal Descriptions Oresbach Bridge and Interchange Project A Case Study in Dawn Butcherand Larry Sodergren,Minnesota Department of Major Project Design Delivery and Lessons Learned Transportation Ken Holte,SRF Consulting Group,Inc.; Terry Waal,Minnesota Department of Transportation Determining Existing Right al Way Rick Moreyand Elliott Ruhland,Minnesota Department of .w. Making the Most of Managed Lanes Transportation The Making of Managed Lanes 14.Developing Future Transportation Leaders: BemieArseneau,HDR Engineering;Brad Larsen,Brian Katy,and Student Proiect Hiahliahts Terry Haukom,Minnesota Department of Transportation University of Minnesota's Capstone Program-Making a Comparing Managed Lanes Impacts upon Traffic in LA. Difference in Our Future Leaders David Ungemah,Parsons Brinckerhoff Janelle Borgen,WSB&Associates,Inc. 7 w.umuciniva lua LaaCWLva t-a uposal Development Responding to Transportation Challenges and Opportunities in Jack Corkle,WSB&Associates, Inc:; David Wolfgram,Terracon Minnetonka Through the Resilient Communities Project Consultants, Inc. Mike Greco,Joe Giant,and Kristin Nesse,Humphrey School A good RFP/RFQ can be the difference between a successful of Public Affairs,University of Minnesota;Jeff Thomson,City of project and one fraught with problems.The speakers will Minnetonka identify the key components of a good proposal to help clients Silence Is Golden:implementing a Noise Well Asset solicit the strongest possible responses. Management System 12. Fast Tracking Project Design and Delivery Bev Farraher, Minnesota Department of Transportation US Highway 85 Expansion:Fast Tracking the Central Corridor 15.Transit Modal Overview for Bakken Oil and Gas oevelopmeat Presentations TBD Wade Frank,Steve Grabill,and Jennifer Turnbow,KEJ 16.Manufacturers'Perspectives on Minnesota's Driving with Others to Pass the Competition Transportation System:A Pilot Study in Southwest Cory Bergman,MFRA.Inc.;Mark Anderson,KLJ Minnesp+a 4'30-5:30—Reception and Exhibits Frank Douma,Humphrey School of Public Affairs, University of Minnesota;Jon Huseby,Minnesota Department of Reception sponsored by Stantec Transportation; Cal Brink Marshall Area Chamber of Commerce; Additional invited speakers Manufacturers rely on a safe,efficient,and reliable transportation system to move their goods and products,often within just-in-time constraints.Panelists will discuss their experiences and range of perspectives from participating in a recent MnDDT effort to better understand shippers'and carriers'priorities and challenges regarding the transportation system,and develop long-term relationships among MnDOT, manufacturers,carriers,and economic derv@ ffl5gffices to support economic vitality in southwest/south-central Minnesota. a 17. Dynamic Communication in Construction Project 23.What's It Worth?The Costs and Benefits of Mananement Accelerated Construction Thomas Girtz,RtVision; Wayne Fingalson,Wright County Tom Sloan,PCI Roads; Dick Phalen,Ames Construction; (retired);Duane Blanck,Crow Wing County(retired);Lee Dale Evan,Lunda Construction;Kevin Kosobud,Minnesota Amundson Lincoln County{retired) Department of Transportation The most reliable,cost-and time-efficient construction In recent years there has been increasing pressure to complete communication process is seamless,real-time,and eliminates construction projects as quickly as possible to minimize delays all redundancy.Starting in 2004,Minnesota county and city to the traveling public. This involves working extended hours engineers,MnDOT's State Aid for Local Transportation Office, on projects,including nights,weekends,and full closures of and consultant partners deployed real-time technology to roadways.This session will explore the questions of"What is provide a common,seamless communication link. Current the correct balance?,""When is it necessary to accelerate a advancements include a strategic initiative with Hennepin project?,"and"Are there alternatives to staging a project to County and RtVision deploying a real-time,Dynamic Reporting make it safer for both the workers and the traveling public?" Crash Data Analysis Tool,which complements the priority safety 14.Small Business buccess Stories: Malting a program goals of MAP-21. Difference io.rreronatiuus. r canning,Impatiw,and Delivery Dote V a Land Sirish Samba MFPA k;Susan Roni,Rani Presentations TBD Engineering;HughZang,HZ United;Katie Toghramadjian,Isthmus Engineering 11:15 a.m.-1:00 p.m.—Luncheon and Plenary Session: In this session,a panel will discuss small business owners' When Generations Connect triumphs in bringing about a big difference to the transportation Kim Lear,Bridgeworks industry through their work with other prime consultants, sub-consultants,contractors,and public agencies such as 1:15-2:30—Concurrent Sessions MnDOT and the Metropolitan Council.The focus of this session will be on success stories related to various major transportation 19. New Technologies in Surveying and Mapping and transit infrastructure projects.The emphasis will be on the Flying Under the Radar unique value proposition small businesses bring within their Pete Jenkins,Minnesota Department of Transportation niche expertise.In the past,disadvantaged business enterprises Continuous Operating Reference Station/Global Navigation were an afterthought,but today's marketplace calls for an Satellite System Real Time Reference Network integrated approach for winning and successfully completing Rick Morey,Minnesota Department of Transportation projects. 20.Talkin"Bout My Generation: Boomers, Gen Xers, 2:3Q-3:Od—Break and Exhibits and Millenniais in Transportation Break sponsored by Balton and Menk, Inc. This session will continue the generation discussion from the luncheon presentation.Panelists will offer personal insights into 3:00-4:15—Concurrent Sessions the benefits and challenges of working in a multi-generational workforce. 25. Instant Map Access: Build It Once, Use It Mann'rimaa and Mann It IIndatad 2j. niew uamuuiapnics,Technologies,and Opportunities in Rural Transit Georilla-Matra Maps with Brute Strength Joella Givens,Minnesota Department of Transportation Bringing MN Rural Transit into the 2161 Century Speaker TBD The Difference Between G1S and Survey Data Lisa Hanni,Goodhue County 22.The Economics of i ivrayoa ndil in Minnesota -i Qom neihiiitu ?B_ Cnrnnratp Snr', �e Freight Rail Economic Development Libby Dgard,Prima Focus LLC Justice Alan Page,founder of the Page Education Foundation, Understanding and Enhancing the Value of Freight Economy in will profile his foundation and discuss opportunities to engage Minnesota with students in his program.The importance of corporate social Frank Douma,Humphrey School of Public Affairs; responsibility will also be discussed. University of Minnesota 27.Transit and Development Southeastern Minnesota Freight Rail Capacity Study Presentations TBD Peter Dahlberg,Minnesota Department of Transportation; Brian Smalkoski and VVYIliam Reynolds,Kimley-Horn and Associates,Inc. Page 47 of 52 28.Transportation:A Driving Force for Economic Thursday, March 6, 2014 Development Presentations TBD 7:30-8:30 a.m.--Registration and Continental Breakfast 29.Alternative Project Delivery:BeiiWiis and Cast! Breakfast sponsored by WSB&Associates,Inc. Studipe 8:30-9:30—Plenary Session:Maximizing Choice and John Bale,Parsons Brinkerhoff,Kevin Hagness and Terry Ward, Efficiency Through a Multimodal Transportation Network Minnesota Department of Transportation Debra Brisk,Hennepin County; Connie Kozlak,Metropolitan Council; A construction manager/general contract(CMGQ case study Mark Nelson,Minnesota Department of Transportation from Utah,the Riverdale Road project,will be addressed along with a discussion of MnDOT's CMGC program and a case study 9:30-10:45—Concurrent Sessions from Minnesota,the TH 43 Winona Bridge project. 31. Making It Count:Bike and Pedestrian Data 30. Constructing Healthy Communities: Make the Celler-tinn and Analvsis Healthv Choice the Easy Choice Greg Lindsey.Humphrey School of Public Affairs,University Meghan Brown,Get Fit Itasca and the Statewide Health of Minnesota;Lisa Austin and Jasna Hadzic,Minnesota Improvement Program;Jessica Peterson,Douglas County; Chem Department of Transportation; Simon Blenski,City of Saw k,Faribault,Martin,and Watonwan Counties Minneapolis;James Gittmeier,Arrowhead Regional The Minnesota Department of Health's Statewide Health Development Commission,-Erik Mingo,SRF Consulting Group,Inc. Improvement Program(SHIP)supports communities throughout The Minnesota Bicycle and Pedestrian Counting Initiative is a Minnesota to increase walking and bicycling.Effective active collaboration between MnDOT,the State Department of Health, transportation efforts enlist a comprehensive approach the University of Minnesota,the Minneapolis Department of through policy,system,and environmental changes known to Public Works,the Duluth-Superior Metropolitan Interstate change physical activity behavior.Learn more about successful Council,and other regional and local agencies to monitor bicycle active transportation efforts in greater Minnesota including and pedestrian volumes on streets,sidewalks,and multiuse Complete Streets in Itasca,Alexandria's Vision for a Redesigned trails.Panelists in this session will explain why counts are Broadway,and how Wells supported wider shoulders on important,how counts are conducted,and the results from Highway 109. recent counts. 72 Thorn Iq an Apn fnr That 4:15.5:30—Reception and Exhibits Minnesota 511 Smart Phone App Reception sponsored by SRF Consulting Group,Inc. Brian!Cary,Minnesota Department of Transportation Smart Phones in Transportation-Intermodal,Payments and 5:30—Exhibit Hall Closes Traveler Information Neal Belitsky,American Roads Technologies County Surveyor Deb Collection with Smart Phones Bill Brown,Hennepin County 33 Rest Prar_tir_as in('nmmii situ Enaanement Innovations in Community Engagement;Central Corridor Light flail Roderic Southall, Tracey Jackson and Wanda Kirkpatrick, Metropolitan Council Public Engagement—Utilizing Social Media Chad Ellos and Ross Jentink WSB&Associates,Inc. Using Interactive Public Involvement Techniques to Prioritize Investment Ryan Wilson,Minnesota Department of Transportation 34. Minnesota's County Roadway Safety Plans Mike Marti,SRF Consulting Group,Inc.; Howard Preston,CH2M HILL; Brad Estochen and Mark Vizecky,Minnesota Department of Transportation This unique MnDOT project has proposed safety plans for each of Minnesota's 87 counties,with a focus on developing a new risk assessment process to identify cAndidates for safety age 48 0 52 investment.This presentation will provide an overview of the 40.Planning the Way Toward Zero Deaths process,risk factors selected for risk assessment,the high- Minnesota's Strategic Highway Safety Plan priority safety strategy,and suggested safety projects. Brad Estochen,Minnesota Department of Transportation 35_ ITS:Itnnrovina Traffic Flow and Safety 41. ITS Technologies to Improve Operations and Express Lanes Performance Evaluation: 1-35W MnPASS Safety Kenneth Buckeye,Minnesota Department of Transportation Development of Solar Power Systems for ITS Truck Rollover Warning System Adam Wellner,Minnesota Department of Transportation Tom Sohrweide,Short Elliott Hendrickson,Inc. Minnesota's Rural Intersection Conflict Warning SystemAafety MnPASS Enforcement Assistance System IEASy) and Security or Intelligent Transportation Systems Mark Gallagher,SR Consulting Group,Inc. Ken Hansen,Minnesota Department of Transportation 36.The Dirt on Geotechaical Desian and Materials The Use of Anti-Icing Technology f Past.Present,and Future) Protecting Road Embankments From Overtopping Flow Cal Lucas and Mike Kowski,Minnesota Department of J.T.Anderson,Minnesota Department of Transportation Transportation Spring Thaw Characterization of Pavements with Geogrid and 42• Pavement Inpa.,.ddons gon. ..y. _jSU Geosynthetic Layers MnROAD:Accomplishments and Future Directions Matt Oman,Braun Intertec Maureen Jensen,Minnesota Department of Transportation Design and Construction of Reinforced Soil Slope Structures on Paving Material Cost Inflation—Life-Cycle Cost Impacts. the 1405 Renton Stage 2 Design/Build Project Edward Sullivan,Portland Cement Association Hach S. V.Player,Braun Intertec Accepted Practice for Lice Cycle Goat Analysis of Pavements 10:45-11:00—Break David Newcomb,Texas A&M Transportation Institute 12:9 5-2:00—Luncheon and Plenary Session:Why Future 11:00 a.m.-12:15 p.m.—Concurrent Sessions Trends in Transportation Demand Unlearning _17 Mira and Padoctrion Csdatu in onr Communities Jack Uldrich,The School of Unlearning Melissa Bames,Michelle Pooler,and Nicole Campbell, 2:00—Adjourn Minnesota Department of Transportation;Janella Borgen, WSB&Associates, Inc. This session will feature a panel of speakers who will discuss how to improve bike and pedestrian satiety in our communities. 33. Uriveriebb tots b. Leyap, nagutattnr,auu raiicy Implications Frank Douma and Adeel Ladi,Humphrey School of Public Affairs, University of Minnesota; GuyFraker,AutonomousStuff, Scott Shogan,Parsons Brinckerhoff Road vehicle automation technologies,whether they are based on Google's autonomous technologies,Vehicle-to-Vehicle Dedicated Short Range Communications(V2V DSRQ,or any number of variations in between or beyond,are moving into the marketplace and removing the responsibilities of the person sitting in the driver's seat.This session will examine how soon we might see these technologies deployed on Minnesota's roads,the transportation questions raised,and how MnDOT might consider responding to them. 39.Trai—portation Partners Leading by' ,cess Paul Labovitz,National Park Service,Mississippi National River and Recreation Area This presentation will highlight how the Mississippi National River and Recreation Area partners with MnDOT and the Mississippi River Trail,Inc.to achieve mutual goals. Page 49 of 52 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 50 of 52 0 9 Oak Park Heights Request for Council Action Meeting Date_ January 28'',2014 Time Required: 5 Minutes _ Agenda Item Title: Consider Policy on Community Use of Meeting Rooms Agenda Placement New Business Originating Department/Requestor City Council Member Mike Runk Requester's Signature Action Requested Review Information,Approve Plans and Authorize Bids Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): The City has from time to time accommodated the use of City Hall Meeting rooms to outside groups; discussing this with the City Staff, it may be worthwhile to have a written policy on the use of these rooms, such as when they are available, or who may use them, etc. Perhaps the Council would like to consider a uniform policy so it can be applied evenly and made known to the public. Page 51 of 52 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 52 of 52