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HomeMy WebLinkAbout02-11-2014 Council Packet CITY OF OAK PARK HEIGHTS TUESDAY, FEBRUARY 11, 2014 CITY COUNCIL MEETING AGENDA 7:00 P.M. 7:00 p.m. I. Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 7:05 p.m. IL Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Liljegren D. Councilmember Runk E. Councilmember Swenson F. Staff 7:05 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). 7:10 p.m. IV. Consent Agenda_ (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes—January 28, 2014 (1) C. Adopt Resolution Approving a Gambling Premises Permit Application Made By Stillwater Elks 9179 for Gambling at Heights Hall and Club in Oak Park Heights (2) D. Adopt 2014-2017 Anticipated Capital Improvement Plan (3) E. Authorize Application for Cities of Excellence Award—LMC (4) 7:15 p.m. V. Public Hearings None 7:15 p.m. VI. Old Business A. Purchase of Property at 6130 Osgood Avenue (5) 7:20 p.m. VII. New Business A. Cellular Antenna Placement on Tower 91 — Concept (6) B. Consider Resolution Supporting Bayport Fire Station Concept and Service Agreement(7) 7:40 p.m. VIII. Other Council Items or Announcements 7:45 p.m. IX. Adjournment Pagel of 126 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 2 of 126 Oak Park Heights Request for Council Action I Meeting Date February 11, 2014 Agenda Item Approve Cit Council Minutes—Janua 2$, 2014 Time Req. p Agenda Placement Consent Originating Department/Requestor Administration/Jennifer pinski Requester's Signature Action Requested. Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 3 of 126 CITY OF OAK PARK HEIGHTS TUESDAY, JANUARY 28, 2014 CITY COUNCIL MEETING MINUTES �• Call to Order/Pledge of Allegiance/Appmvninf A ends: Mayor McComber called the meeting to order at 7:00 p.m. Present: Councilmembers Runk and Swenson. Staff present: City Administrator Johnson, City Attorney Vierling, City Engineer Long, and Public Works Director Kegley. Absent: Councilmembers Dougherty and Liljegren and City Planner Richards Mayor McComber added three items to the Agenda: "Approve Pay Equity Compliance Report"as Consent Agenda Item E.; "Consider Ordinance Adoption —Prohibiting Coal Tar Based Products" as New Business Item E.; and "Approve 2014 Contract for Furnishing Fire Protection"as New Business Item. F. Councilmember Swenson, seconded by Councilmember Runk, moved to approve the Agenda. Carried 3-0. II. Council/Staff Reports• A. Ma or McComber: She reported that the next Parks Commission Meeting was set for February 24 at 7:00 p.m.; that the Experienced Elected Officials Conference was January 31 and February 1; that the Stillwater WorkHouse Open House was set for February 1; and that the next Playf it City Meeting was set for February 13. B. Councilmember Dou hert : Absent. C. Councihnember Lil'egren: Absent. D. Councilmember Runk: No report. E. Councihnember Swenson: No report. F. Staff: Deputy City Clerk Pinski reported that Don and Sarah Halverson of 6257 Panama Avenue North were chosen as the recycling award winners. lIl. Visitors/Public Comment: None IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes—January 14, 2014 C. Approve Winter Boulevard and Park Tree Pruning Quote and Award Work to St. Croix Tree Service Page 4 of 126 City Council Meeting Minutes January 14, 2014 Page 2 of 3 D. Approve Resolution Authorizing Whitetails Unlimited Metro Area to Conduct a One-Day Raffle at Heights Hall & Club on March 29, 2014 E. Approve Pay Equity Compliance Report Councilmember Runk, seconded by Councilmember Swenson, moved to approve the Consent Agenda. Roll call vote taken. Carried 3-0. V. Public Hearings: None Vl. Old Business: A. St. Croix River Crossin —Follow-up from Worksession: City Administrator Johnson reported that it appeared they had a lump sum agreement on engineering costs. He stated staff was continuing to work with MNDOT on all issues would present a settlement to the City Council. He also reported that that staff received a proposal on the Oakgreen Avenue trail which they rejected and sent back with suggested language. No action was taken by the City Council. B. Ap rove Plans and Authorize Bids— Street Reconstruction: City Engineer Long provided a PowerPoint presentation. Mayor McComber questioned whether a tarp would be placed over the Cover Park gardens to protect the plantings during reconstruction. City Engineer Long stated they were attempting to avoid plantings and trees. City Engineer Long reviewed the project schedule and noted that there would be a pre-bid opening meeting at City Hall on February 12 at 9:30 a.m. for contractors. He stated they were looking at substantial completion of Areas B, C, and E by October 17, 2014, Councilmember Swenson questioned the process for those homeowners who wanted to have their driveway redone. City Engineer Long reported that they were leaving it up to the homeowner to contact the contractor on their own. City Administrator Johnson reported that Stantec suggested holding another round of neighborhood meetings prior to the project commencing. Councilmember Runk, seconded by Councilmember Swenson, moved to approve the plans and authorize the bids. Carried 3-0. VII. New Business: Page 5 of 126 City Council Meeting Minutes January 14, 2014 Page 3 of 3 A. Temporary Public Works Worker Position: Councilmember Swenson, seconded by Councilmember Runk, moved to authorize advertisement of the position and fill as needed. Carried 3-0. B. Consider Resolution Sumorting Move MN Cam ai : Mayor McComber, seconded by Councilmember Swenson, moved to approve the Resolution. Carried 3-0. C. Consider Fundin for Attendance to the MN Trans ortation Conference: Councilmember Swenson, seconded by Councilmember Runk, moved to authorize attendance not to exceed $200 per person. Carried 3-0. D. Consider Policy on Use of Meeting Rooms: City Administrator Johnson provided the City Council with a draft policy. Councilmember Runk, seconded by Councilmember Swenson, moved to adopt the policy as presented. Carried 3-0. E. Consider Ordinance Ado tion — Prohibitin Coal Tar Based Products: Mayor McComber, seconded by Councilmember Runk, moved to approve the Ordinance. Carried 3-0. F. Approve 2014 Contract for Furnishing Fire Protection: City Administrator Johnson reported that new this year was a fee schedule. Councilmember Runk, seconded by Mayor McComber. moved to approve the contract. Carried 3-0. VIII. Other Council Items or Announcements None IX. Adjournment Mayor McComber, seconded by Councilmember Swenson, moved to adjourn at 7:53 p.m. Carried 3-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber Deputy Clerk Mayor Page 6 of 126 r w �t Oak Park Heights 2 Request for Council Action Meeting Date February I I, 2014 Agenda Item Adopt Resolution Approving a Gambling Premises Permit Application made by Stillwater Elks #179 for Gambling at Heights Hall and Club in Oak Park Heights Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski + f Requester's Signatre %`.-\ Action Requested Adopt Resolution Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 7 of 126 RESOLUTION 14-02-07 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA RESOLUTION APPROVING A GAMBLING PREMISES PERMIT APPLICATION MADE BY STILLWATER ELKS 4179 FOR GAMBLING AT HEIGHTS HALL AND CLUB IN OAK PARK HEIGHTS WHEREAS, James Joslin, on behalf Stillwater Elks #179 has applied with the State of Minnesota Gambling Control Board for a permit to conduct lawful gambling activity at the site of Heights Hall and Club, 5880 Omaha Avenue North; and WHEREAS, the City of Oak Park Heights has reviewed the application and finds that its purposes meet the necessary community standards; and WHEREAS, the City of Oak Park Heights has solicited the input of the public and there have been no objections to the granting of the application for the permit as applied for by Stillwater EIks #179 with the State of Minnesota Gambling Control Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS AS FOLLOWS: That the application of Stillwater Elks #179 with the State of Minnesota Gambling Control Board to for a pennit to conduct lawful gambling activity at the site of Heights Hall and Club, 5880 Omaha Avenue North, within the City of Oak Park Heights and the same are hereby approved. Passed by the City Council of Oak Park Heights this l la' day of February, 2014. ATTEST: Mary McComber Mayor Eric A. Johnson City Administrator Page 8 of 126 MINNESOTA LAWFUL GAMBLING LG214 Premises Permit Application 1212 page � of 2 pp Annual Fee $150 (NON REFUNDABLE) Required Attachments to LG214 I. If the premises is leased, attach a copy of your lease. Mail the application and required attachments to: Use LG215 Lease for Lawful Gambling Activity. Gambling Control Board 2. $150 annual premises permit fee, for each permit 1711 West County Road B, Suite 300 South (non refundable), Roseville, MN 55113 Make check payable to "State of Minnesota.,, Questions? Call 651-539-9900 and ask for Licensing, Organization Information 1. Organization name Stillwater Elks#179 01058 License number 2. Chief executive officer (CEO) James Joslin (651 Daytime phone )439-0218 3. Gambling manager J Scott Claret' Daytime phone (651)439-2919 Gambling Premises Information 4. Current name of site where gambling will be conducted The Heights Hall and Club 5. List any previous names for this location Stillwater VFW 6. Street address where premises is located 5880 Omaha Avenue N Do not use a P.o, box number or Mai€ing address. 7. City Township Oak Park Heights OR p County zip code g Washington 55082 F8. Does your organization own the building where the gambling will be conducted? Yes 9No If no, attach LG215 Lease for Lawful Gambling Activity. A lease is not required if only a raffle will be conducted. 9. Is any other organization conducting gambling at this site? ZYes No ❑Don't know 10. Has your organization previously conducted gambling at this site? Dyes RV No Don't know Gambling Bank Account Information. Must be in Minnesota. 11. Bank name Lake Elmo Bank Bank account number Lake Elmo 0949849 12. Bank street address City State 11465 39th Street N zip code Lake Elmo MN 55042 All Temporary and Permanent Off-site Storage Spaces 13. Address (Do not use a P,O. box number) City State Zip cede 12870 Otchipwe Stillwater MN 55082 14. Address (Do not use a P.O. box number) City State Zip code MN Page 9 of 126 LG214 Premises Permit Application 12/12 Page 2 of 2 7approed nt by Local Unit of Government: Approval by Resolution Y APPROVAL COUNTY APPROVAL mbling premises for a gambling premises within city limits Local unit of government must sign located in a township County name uncil Date approved by county board Resolutio n number Resolution number Signature of city personnel Signature of county personnel Title Date signed Title Date signed TOWNSHIP NAME Complete below only if required by the county. On behalf of the township, I acknowledge that the organization is applying to conduct gambling activity within the township limits. [A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.] Print township name Signature of township officer Title Date Acknowledgment and Oath 1. I hereby consent that local law enforcement officers, 6. I assume full responsibility for the fair and lawful the Board or its agents, and the commissioners of operation of all activities to be conducted. revenue or public safety and their agents may enter 7. I will familiarize myself with the laws of Minnesota and inspect the premises. governing lawful gambling and rules of the Board and 2. The Board and its agents, and the commissioners agree, if licensed, to abide by those laws and rules, of revenue and public safety and their agents are including amendments to them. authorized to inspect the bank records of the 8. Any changes in application information will be submitted gambling account whenever necessary to fulfill to the Board no later than 10 days after the change has requirements of current gambling rules and law. taken effect. 3. I have read this application and all information 9. I understand that failure to provide required information submitted to the Board is true, accurate, and or providing false or misleading information may result complete. in the denial or revocation of the license. requir rnfor lion has been fully disclosed. 10. I understand the fee is nonrefundable regardless of I a_ PF1 h chief exec ive officer of the organization. license approval/denial. ure of hief Exec iv 'Officer(designee may not sign) Dat 7 m Ames J lin acy notice: The formation requested on this Board.All other information provided will be Safety; Attorney General; Commissioners d any attachrr ts) will be used by the Gambling private data about your organization until of Administration; Minnesota Management oard {Board)to determine your organization's the Board Issues the permit. when the &Budget,and Revenue; Legislative tions to be involved in lawful gambling activities in Board issues the permit,all information Auditor, national and international gam- a.Your organization has the right to refuse to provided will become pubiic. If the Board bling regulatory agencies; anyone pursuant e Information; however, if your organization does not issue a permit,all information to court order; other individuals and refuses to supply this information, the Board may not be provided remains private, with the excep- agencies specifically authorized by state able to determine your organization's qualifications and, tion of your organization's name and or federal law to have access to the as a consequence, may refuse to issue a permit, if your address which mil remain public. information; individuals and agencies for organization supplies the information requested, the Board Private data about your organization are which law or legal order authorizes a new will be able to process your organization's application. available to: Board members, Board staff use or sharing of information after this Your organization's name and address will be public infor- whose work requires access to the infor- notice was given; and anyone with your oration when received by the motion; Minnesota's Department of Public written consent. T be made available in alternative format, i.e. large print, Braille, upon request. Page 1 0 of 1 e 3 Oak Park Heights Request for Council Action Meeting Date F,-bruga I 10, 2014 Time Required: 1 Minute Agenda Item Title: Ado t 2014-2017 Ahtici ated Capital Improvement Plan Agenda Placement Consent M enda Originating Department/Requestor. 1✓ric JoKnson fitV Administrator Requester's Signature l�� Action Requested Ado t 2014-2 7 Antici aced Capital Improvement Plan i" Background/Justification (Please irate if any previous action has been taken or if other public bodies have advised): Adopt 2014-2017 CIP;see attached memo. Page 11 of 126 r • City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 February 111h, 2014 MEMO TO: Mayor and City Council Members FROM: Eric Johnson,City Administrator RE: Anticipated Capital Improvements 2014-2017 Enclosed is a proposed Capital Improvement Plan which does reflect the comments received at the various budget meetings as well as the final adopted 2014 Budget. As in previous years,this document is not unilaterally binding on the City but does set forth some spending priorities for the foreseeable future and should be amended as deemed appropriate and timely by the City Council. The CIP is a planning tool and not a direct authorization to proceed with a given project. Staff is recommending adoption of the 2014-2017 Anticipated Capital Improvement Plan Page 12 of 126 CITY OF OAK PARK HEIGHTS Anticipated Capital .,, _nla �° �vements 2014-2013 Page 13 of 126 L • City of Oak Park Heights Anticipated Capital Improvements 2014-2018 • Summary • General Government • Parks • Police • Public Works • Sewer Utility • Streets • Water Utility • Storm Sewer Page 14 of 126 ® Summary Page 15 of 126 City of Oak Park Heights, MN Capital.Improvement Plan 2014 tllru 2018 PROJECTS BY DEPARTMENT Department Project# Priority 2014 2075 2016 2017 2018 Total General Government Computer:Replacements-Continuous Cycle GG 009 2 6,000 31,000 40,000 8,000 25,000 110,000 City Hall Conference Room Remodel GG 010 2 25,000 25,006 Datto S2000 Tower Back Up System GG 011 2 15,500 15,500 General Government Total 31,000 46,500 40,000 8,000 25,000 150,500 Parks install Trail-58th Str.to Upper Valley View Park PRK 001 5 200,000 200,000 Acquire DNR Property-Osgood Ave, PRK 002 4 500,000 500,000 St.Croix River Access-Trail Xcel to St Croix Riv PRK 003 5 250,000 250,000 Update Swager Park Playground PRK 004 2 75,000 75,000 Replace Cover Park Warming House/Shelter PRK 007 3 375,000 375,600 Trail Maintenance PRK 008 3 10,000 10,000 10,000 10,000 10,000 50,060 Valley View Park-Roadways and Parking Areas PRK 609 2 200,000 200,000 Tunnel and Trail Construction-Osgood Ave PRK 011 3 500,000 500,000 Replace Park Fencing-Valley View&Swager PRK-015 3 75,000 75,600 Valley View Shelter-Replace PRK 016 5 450,000 450,006 Wood Bridge-Perro Creek PRK 017 5 100,000 100,000 Concrete Rink Surface&Boards-Cover Park PRK 018 5 175,000 175,000 Replac Autumn Hillis Playground Equipment PRK 019 5 100,000 100,000 Replace"Easement"Walking Trails PRK 020 4 65,000 65,000 Splash Park at Moelter Site Park PRK 021 n/a 400,000 400,000 Bandshell PRK 022 n/a 250,000 250,000 Parks Total 285,000 150,000 410,000 385,000 2,535,000 3,765,000 (Police Replace SD#4705 2008 Fd.Expedition- VIN A33178 POL 01 3 30,000 30,000 Replace SD#4706 Fd Expedition-VIN A33177 POL 02 3 30,000 30,000 Replace SD#4703 2011 Ford Cwn Vic-8X143611 POL 10 2 40,000 40,000 Replace SD#4701 Ford Cwn Vic-BX143610 POL 11 2 40,000 40,000 Replacmert of Police Computers-IN Squad-Contin POL 12 1 4,700 4,700 Emergency Siren Update-2017 POL 14 1 10,000 10,000 Replace SD#4702 2013 Ford Explor-VfN 38526 POL 15 2 37,500 37,500 Police Total 4,700 80,000 37,500 70,000 192,200 Public Works Replace 2010-Ford F350 pickup PW 006 3 44,000 44,000 Replace 2009 Chevy Pickup PW 007 3 44,000 44,000 Purchase General Use Pickup PW 008 n/a 30,000 30,060 Public Works Total 30,000 88,000 118,000 Sewer Utility _ . Produced Using the Plan-It Capital Planning Software Pale 1 f•riday.februarj,07.2014 Page 16 of 126 Department Project# Priority 2014 2015 2016 201.7 2018 Total SCADA-Monitor of Sewer Lift Stations Sewer-004 2 145,000 145,000 Replace Sunny Side Lift Station Sewer-605 4 150,000 150,000 Sanitary Sewer Lining-Continuous Sewer-006 nla 25,000 25,000 50,000 Sewer Utility Total 145,000 25,000 175,000 345,000 Storm Sewer Utility _ - Storm Sewer Catch Basin Rehabilitation STORM-003 4 40,000 40,000 Storm Sewer Utility Total 40,000 40,000 [Streets 56th/Oza*JUpper55th Street Reconstruction-Area B STREETS-001 2 1,281,505 1,281,505 NE OPH Street Reconstruction-Area D STREETS-002 1 5,036,297 5,036,297 Seaicoating(Annual) STREETS-003 1 100,000 106,000 Village Area Street Reconstruction Area E STREETS-004 2 2,778,623 2,778,623 Olinda.Oiene,Omaha,Oren Ave Area C STREETS-005 nla 1,596,799 1,596,799 Mill 8 Overlay Select Streets on Annual Basis STREETS-006 nla 500,000 500,000 1,000,000 Streets Total 5,756,927 5,036,297 500,000 500,000 11,793,224 Water Utility Kem Center to High School Loop Main WU 002 4 360,000 360,000 Oak Green to Osgood Loop Main WU 003 4 600,000 600,000 Osgood to Stagecoach Loop Main WU 004 4 600,000 600,006 Well 43-NEW WU 006 4 900,000 900,000 Water Storage Tank-NEW(Tank#3) WU 010 4 1,900,000 1,900,000 Water Meter Replacement Program WU 012 3 738,000 736,000 Well#2 Rehab WU 017 2 50,000 50,000 Well#1 Rehab WU 618 2 50,000 50,000 Water Utility Total 50,000 788,000 4,360,000 51198,000 GRAND TOTAL 6,252,627 5,362,797 1,800,500 551,000 7,635,000 21,601,924 Produced Using the Plan-It(7apitul Planning.Saftxare Page 2 Friday. 1,'ebruary 072 2014 Page 17 of 126 • General Government Page 18 of 126 Capital Improvement Plan 2014 rhru 2018 Department Genera]Government City of Oak Park Heights, MN Contact Finance Director Type Unassigned Project# GG 009 Useful Life 5 years Project Name Computer. Replacements - Continuous Cycle Category Equipment:Computers Year Completed Priority 2 High Description Total Project Cost: $158,000 The City maintains several computers in each departmental area. These computers allow all departments communicate,email,type documents,analyze data,etc. Accordingly,these computers must be typically maintained and updated to work with the latest programming and software elements that are created. Justification Expenditures 2014 2015 2016 2017 2018 Total Future Computers 6,000 31,000 40,000 8,000 25,000 110,000 F 48,000 Total 6,000 31,000 40,000 8,000 25,000 110,000 Total Funding Sources 2014 2015 20I6 2017 2018 Total Future Bud Proj-Computers-Genera 4,500 23,250 30,000 6,000 18,750 82,500 Bud Proj-Computers-Utility F 1,500 7,750 10,000 2,000 6,250 27,500 Total Total 6,000 31,000 40,000 8,000 25,000 110,000 Budget impact/Other Produced Using the Plan-It Capital Planning Software Page I Friday,February 07,2Yl4 Page 19 of 126 Capital Improvement Plan 2014 thru 2018 Department General Government City of Oak Park Heights, MN Contact City Administrator Project# GG 010 Type Improvement Project Name City Hall Conference Room Remodel Useful Life 30 years Category Buildings Year Completed Priority 2 High Description Total Project Cost: $25,000 Remove the non-loadbering wall between the two conferencerooms that are adjacent to the City Council Chambers. Justification Many meetings the City holds seem to exceed the capacity of these conference rooms,perhaps the joining wall can be removed and an accordion- type wall could be installed but opened for more room. Any confidential meetings could be held in the rear conference room or the entire newly created-larger room. Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 25,000 25,000 Total 25,000 25,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Municipal Building F 25,000 25,000 Total 25,000 25,000 Budget Impact/Other Produced Using the Plan-17(apitctll'larn;nj, Pa Le 2 Friday Febr:nas_r 07.2014 Page 20 of 126 Capital Improvement Plan 2014 lhru 2015 Department General Government City of Oak Park Heights, M N Contact Finance Director Project# GG 011 Type Equipment Project name Datto S2000 Tower Back Up System Useful Life 5 years Category Equipment:Computers Year Completed Priori"- 2 High Description Total Project Cost: $15,500 Datto 52000 Tower,@TB,5-9 VM's Hardware with backup Justification The City presently uses a Zenith BDRfor our backup system. Our support agreement expires March 2014,and we will have to go to a monthly maintenance fee for support. The Zenith will be supported but the system will not be upgraded and therefore we are looking at a possible change in the backup system for 2015. Expenditures 2014 2015 2016 2017 2018 Total Computers 15,500 15,500 Total 15,500 15,500 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Computers-Genera 15,500 15,500 Total 15,500 15,500 Budget ImpactlOther Produced Using the Plan-It Capital Planning Software Page 3 Friday,Febru ary 07,2014 Page 21 of 126 • Parks Page 22 of 126 Capital Improvement Plan 2014 fhru 2018 Department Parks City of Oak Park Heights, MN Contact Public works Director Project# PRK 001 Type hnprovemunt Useful Life 30 years Project Name Install Trail -58th Str. to Upper Valley View Park Category Trails Year Completed Priority 5 Very Low Description Total Project Cost. $200,000 Provide a safe accessible trail connection from 58th Street(the Valley View Estates neighborhood)to the picnic area of Valley View Park. Currently,visitors either have to cross private property or cross through a ravine to reach the Park. This connection likely requires the installation of a bridge over the ravine. islo funding has been allocated at this time. Justification Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 200,000 200,000 Total 200,000 200,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Park&Trl Improvem 200,000 200,000 Total 200,000 200,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Sofni-are Page 4 Friday.February D%,2014 Page 23 of 126 Capital Improvement Plan 2014 2014 thru 2018 Department Parks City of Oak Park Heights, MN Contact city Administrator Project 4 PRK 002 Type Improvement Useful Life Project Name Acquire DNR Property- Osgood Ave. q p � � Category Park Improvements Year Completed Priority 4 Low Description Total Project Cost: $500,000 Acquire the DNR property(200+-acres)lying west of Osgood,south of Brekke Park. Justification A viable property to add to the City park areas.This will aid in the long-ten)assurance that the property will not be inappropriately developed.The City will also then be able to install am east-west water loop main. Expenditures 2014 2015 2015 2017 2018 Total Land Acquisition 500,000 500,000 Tom 500,000 504,000 Funding Sources 2014 2015 2016 2017 2018 Total Park&Rec Dedication Fund 500,000 500,000 Total 500,000 500,000 Budget)<nnpact(Other Produced Using the Plan4t Capital Planning Softvrare Page 5 Friday,February OT 2014 Page 24 of 126 Capital Improvement Plan 2014 thru 2018 Department Parks City of Oak Park Heights, NIN Contact Public Works Director Project# PRK 003 Type Improvement Useful!Life 20 years Project Name St. Croix River Access- Trail Xcel to St Croix Riv Category Park lmprovaments Year Completed Priority 5 Very Low Description Total Project Cost: $250,000 Trail connections: Xcel Energy Trail to St. Croix River Valley View to new Hwy 36 regional trails New connections to King Landfill Park. Construction in conjunction with St.Croix River crossing construction? Possible MN/DOT,DNR Regional Trails Grants? Justification This is the final segment of the trail system that eventually will connect the west end of the City to the St.Croix River loop.This may also connet to a recentlyconsidered Middle St. Croix Trail proposed to be located near STH 9t traveling NORTH-SOUTH. This project can require significant local input of annual maintenace and security.The City should carfeully consider this project and its possible incorporation with the proposed St. Croix River Crossing.The City should seek cost sharing form the US Park Service,MNDOT and or MNDNR. Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 250,000 250,000 Tom 250,000 250,000 Funding Sources 2014 2015 2016 2017 2018 Total State DOT Funds 250,000 250,000 Total 250,000 250,000 Budget Impact/Other Produced Using the Plan-11 Capilal Pianning Software Page 6 Friday,Februmy 07,2014 Page 25 of 126 Capital Improvement Plan 2014 thi-ii 2018 Department Parks City Of 0A lll"�Pek (rght5, MN Contact City Administrator Project# PRK 004 Type Equipment Project Name Useful Life 10 years J Update S►�alter Park Playground Category Park Fql iipmcnl Year Completed Priority 2 High Description Total Project Cost: 575,000 Replace exiting playground curlipment with up to date lay structure. This play structure must be made of a material that does not conduct electrictiy. Justification The Swager Park Playground is won and dated and conducts electrical energy from the overhead power lines.Install new playground equipment that does not conduct electriety as some of the current playground equipment may deliver a static shock due to the overhead transmission wires as owtf by Xcel Energy Expenditures 2014 2015 2016 2017 2018 Total Equip/Vehicles/Furnishings 75,000 75,000 Total 75,000 75,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Park&Trl Improvem 75,000 75,000 Total 75,000 75,000 Budget lmpact/Other Prodm,red f1W P1u,7-11 Capita!PICIW:1H SofnraPE Pugr 7 Frldcn�. Februarl f`)',?01.4 Page 26 of 126 Capital Improvement Plan 2014 ihni 2018 Department harks City of Oak Park Heights, MN Contact City Administrator Project# FRK 007 Type Improvement Useful Life 30 years Project Name Replace Cover Park Warming House/Shelter Category Park.Improvements Year Completed Priority 3 Moderate Description Total Project Cost: $375,000 Current facility is over 50 years old and is generally in a minitnaliv acceptable condition. New facility should be ADA compliant and for year-round use. No funding has been allocated at this tithe. Additional cleaning and additional utlities will be necessary if the City builds a new facility, Justification Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 375,000 375,000 Total 375,000 375,000 Funding Sources 2014 2015 2016 2017 2018 Total Xcel Energy -Moelter Site Co 375,000 375,000 Total 375,000 375,000 Budget hnpact/Other Produced Using the Plan-]7 Capital Planning Sgftware Page 8 Friday,February 07,2014 Page 27 of 126 Capital Ilmpmvement Plan 2014 thru 2018 Department Parks City of Oak Park heights, N Contact Public Works Director Project# PRK 008 Type Maintenance Project Name Trail Life 10 years Trail Maintenance Category Trails Year Completed Priority 3 Moderate Description Total Project Cost: $50,000 The City should endeavor to update,replace,repair a given section of its extensive trail systems.This can include crack-filling,section replacements,widening,etc. Expenditure can vary from year to year however fund balances will building the Budgeted Projects Fund;typically each year the City places $10,000 into this account Justification Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 10,000 10,000 10,000 10,000 10,000 50,000 Total 10,000 10,000 10,000 10,000 10,000 50,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proi-Trail Maintenance 10,000 10,000 10,000 10,000 10,000 50,000 Total 10,000 10,000 10,000 10,000 10,000 50,000 Budget hnpact/Other Produced Using the Plan-ft Capital Planning Sgftware Page 9 Friday,Fehruar} 07.2014 Page 28 of 126 Capital Improvement Plan 2014 Mru 2018 Department Parks City of Oak Park Heights, MN Contact Public Works Director Project# PRK 009 Type Improvement Useful Life 20 years Project Name Valle Vi Pk- Roadways and Parkin Areas Valley Park � Category Park Improvements Year Completed Priority 2 High Description Total Project Cost: $200,000 2014-Mill and Overlay(and patch)North Valley View Parking Lot-$20,000 This parking lot area has deteriorated and is in need of a mill and overlay 2014-Mill and Overlay(and Patch)South Valley View parking Lot -$25,000. This parking lot area has deteriorated and is in need of a mill and overlay. 12014-Fully replace the Valley View Entrace Road-$200,000 Complete failure of roadway, Justification Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 200,000 200,000 To tal 200,000 200,000 Budget lmpact/Other Produced Using the Plan-h Capital Planning Sofn are Page 10 Friday,February 07,2014 Page 29 of 126 Capital Improvement Plan 2014 thru 2018 Department Parks City of Oak Park Heights, MN Contact City Administrator Project 4 PRK 011 Type Improvement Useful Life 20 years Project Name Tunnel and Trail Construction - Osgood Ave. Category Trails Year Completed Priority 3 Moderate Hesctiption Total Project Cost: $500,000 1)Construct a tunnel/trail under Osgood Ave.that is adjacent to the newly acquired Srekke Park land area and trails and which would convey pedestrians to and from Valley View Park. 2)Construct bituminous trail along Osgood Ave from 62nf dstreet(north of STH 36)to Upper 55th Street. Justification The tunnel will afford the safest method for crossing Osgood Ave.and would be a key link in the City's trail system-allowing people to move substanitally throughout the City w minimal need to be on roadways. The trail along Osgood Ave.is severely needed as pedestrians are required to walk along a busy County Highway(Osgood)to make north-south connections. Expenditures 2014 2015 2016 2017 201€3 Total Construction/Maintenance 500,000 500,000 Total 500,000 500,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Park&Trl improvem 250,000 250,000 Washington County 250,000 250,000 Total 500,000 500,000 Budget Impact/Other Produced Using rho pkm-It Capital Plarning Sofly,arc Page 30 of 126 Capital Improvement Plan 2014 thru 2018 Department Parks City of Oak Park Heights, MN Contact City Administrator Project# PRK-015 Type Maintenance Useful Life 30 years Project Name Replace park Fencing-Valley View & Swager Category Park Improvements Year Completed Priority 3 Moderate Description Total Project Cost: $75,000 Fencing at both Valley View Park(west side)and Swager Park(south side)is in need of replacment. Approximately 1,200 total linear feet for both parks. Current fencing is quickly becoming worn and is beginning to list/lean. Justification Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 75,000 75,000 Total 75,000 75,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Pro}-Park&Trl lmprovem 75,000 75,000 Total 75,000 75,000 Budget hnpact/Other Produced Using the Plan-It Capital Planning Software Page 12 Friday,Feabruary OT 2014 Page 31 of 126 Capital Improvement Plan 2014 thru 2018 Department Parks City of Oak Park Heights, MN Contact Public Works Director Project# PRK 016 Type Improvement Project Name Useful Life 30 years Valley View Shelter-Replace category Park Improvements Year Completed Priority 5 Very Low Description Total Project Cost: $450,000 The shelter at Valley View is aging. Not too distant future replacement and funding should he considered. Justification Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 450,000 450,000 Total 450,000 450,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Park Building Maint 450,000 454,000 Total 450,000 450,000 Budget Impact/Odler Produced Using the Plan-It Capital Planning Software Page 13 t i kP�n. 1, +)17 Page 32 of 126 Capital Improvement Plan 2014 thru 2018 Department harks City of Oak Park Heights, MN Contact Public Works Director Project# PRK 017 Type Improvement Useful Life 20 years Project Nance 'Mood Bridge-Perry Creek Category Park Improvements Year Completed Priority 5 Very Low Description Total Project Cost: $100,000 Replace the wood bridge over Perro Creek. Justification City trails are used extensively by residents of Oak Park Heights. The wood bridge is a heavily used link from west of Perro Creek to the East side of the City trail system. The bridge is construted out of stress treated Douglas Fir and should be replaced upon deterioration for safey reasons .Furhter the bridge is a floating bridge,meaning there are no footings to prevent warping from a change in seasons/temps.Minor warping was reported in 2013 Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 100,000 100,000 Total 100,000 100,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proi-Park&Trl Improvem 100,000 100,000 Total 100,000 100,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Soflivaare Page 14 Friday,February 07.2014 Page 33 of 126 Capital Impmvement Plan ��7 2014 thru 2018 Department Parks City of Oak Park Heights, MN Contact Public Works Director Project# PRK UIS Type Improvement Useful Life 10 years Project Name Concrete Rink Surface & Boards-Cover Parr Category Park Improvements Year Completer) Priority 5 Very Low Description Total Project Cost: $175,000 Install concrete rink surface and replace boards at Cover Park Justification Flooding time is decreased with impervious concrete base. Quality of ice is better,longer. Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 175,000 175,000 Total 175,000 175,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Park&Trl Improvem 175,000 175,000 To tal 175,000 175,000 Budget bupact/Qther Produced Using the Plan-It Capful Planning Softvvare Page 15 Friday-,February 07,2014 Page 34 of 126 Capital Improvement Plan 2014 thru 2018 Department Parks City of Oak Park heights, MN Contact Public Works Director Project# PRK 019 Type Equipment Project tame Replac Autumn Hillis Playground Equipment Useful Life 20 years Category Park Improvements Year Completed Priority 5 Very Low Description Total Project Cost: $100,000 Replace Autumn Hills Playground Equipment with updated Equipment Justification Autumn Hills is a heavily used park. Equimpment needs to be replaced over time due to wear and tear,which causes defects and therefore safety hazards Expenditures 2014 2015 2016 2017 2018 Total EquiplVehicles/Furnishings 100,000 100,000 Total 100,000 100,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Park&Trl lmprovem 100,000 100,000 Total 100,000 100,000 Budget Impact/Other Produced Using the Plan-/t Capital Planning Sofm-are Page 16 Fridar,February 07,2014 Page 35 of 126 Capital Improvement Plan 2014 thru 2018 Department Parks City of Oak Park Heights, Lr1N Contact Project# PRK 020 Type Improvement Project Name R Useful Life 20 years Replace "Easement" Walking Trails Category Trails Year Completed Priority 4 Low Description Total Project Cost: $65,000 The City owns and maintains four"easement"walking trails that will require replacement. Between Oakgreen Place and O'Brien Ave Between 55th Street and Brekke Park Between 57th Street and Swager Park Between Ozark Ave and Valley View Park ,Justification The trail system is heavily used by the residents of Oak Park Heights. Three of the four easement trails are in rough shape and should be replaced along with fence replacement. Expenditures 2014 2015 2016 2017 2018 Total ConstructionlMaintenance 65,000 65,000 To tal 65,000 65,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Park&Tri Improvem 65,000 65,000 Total 65,000 65,000 Budget Impact/Other Producer!Using thePlan-Ir Capiral Phmning.5Cfrnarc> Pa,c 17 1 irdr��, f'ebrua�r��� =Ulv Page 36 of 126 Capital Improvement Plan 2014 ihm 2018 Department Paris City of Oak Park Heights, MN Contact Project 4 PRK 021 Type Equipment Project Name p useful Life 20 years Splash Park at Welter Site Park Category Park improvements Year Completed Priority n/a Description Total Project Cost: $400,000 Construct a"Splash Pad"possibly at Mocker Site Park Justification There is a demand in the local area for surne additional water play areas. There is not a public pool. This may be an affordable alternative with far less maintenance andiperating costs. The City should look for patnerships with other communities to fund this. Expenditures 2014 2015 2016 2017 2018 Total Equip/Vehicles/Furnishings 400,000 400,000 Total 400,000 400,000 Funding Sources 20I4 2015 2016 2017 2018 Total Park&Rec Dedication Fund 200,000 200,000 Xcel Energy -Moelter Site Co 200,000 200,000 Total 400,000 400,000 Budget hnpactlOther Produced Using the Flan-It Capital Planning Sofbvare Page 18 Fridav,February 07,2014 Page 37 of 126 Capital Improvement Plan 2014 lhni 2018 A,i1�T Department Parks City of Oak Park Heights, lrll� Contact Project Unassigned PRK 022 Project Name Bandshell Useful Life 20 years Category Unassigned Year Completed Prioriq, n.ia Description Total Project Cost: $250,000 Construct Bandshell for the use of special events and productions. Justification Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 250,000 250,000 Total 250,000 250,000 Funding Sources 2014 2015 2016 2017 2018 Total Park& Rec Dedication Fund 250,000 250,000 Total 250,000 250,000 Budget Impact/Other Produced Using the Plan-It Capital Planting Software Page 19 Friday,Februarr 07,2014 Page 38 of 126 • Police Page 39 of 126 Capital Improvement Plan 2014 thru 2018 Department Police City of Oak Park Heights, NIN Contact Police Chief Project PoL 01 Type Equipment. Useful Life 10 years Project Name Replace SD#4705 2008 Fd. Expedition - VIN A33178 Category vehicles Year Completed Priority 3 Moderate Description Total Project Cost: $30,000 Replace the unmarked vehicle as driven by Investigator-GOLD COLOR Justification Continued VChide rotation of the unmarked squad as driven by investigator Expenditures 2014 2015 2016 2017 2018 Total Equip/Vehicles/Furnishings 30,000 30,000 Total 30,000 30,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Police Vehicles 30,000 30,OQ0 Total 30,000 30,000 Budget Impact/Other !'roduc ed bms lg the P1u17-P(111WIC11 P1,11m 2g sofm are Page 20 Fridci Februar} 07.2014 Page 40 of 126 Capital Improvement Plan 2014 rhru 2018 Department Police City of Oak Park Heights, MN Contact Police Chief Project 4 POI 02 Type Equipment Useful Life 10 years Project Narne Replace SD#4706 Fd Expedition-VIN A33177 Category Vehicles Year Completed Priority 3 Moderate Description Total Project Cost: $30,000 Replace the unmarked vehicle as driven by Chief of Police (BLACK) Justification Continued vehicle rotation of the unmarked squad as a take home vehicle Expenditures 2014 2015 2016 2017 2018 'Total EquipiVehicles/Furnishings 30,000 30,000 Total 30,000 30,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Police Vehicles 30,000 30,000 Total 30,000 30,000 Budget It pact/Qther Produced L'Ing the 00114 1.Capilai 1'lamlmg$ojaisare Page 21 ridar_I i 6raari�i,` -04 Page 41 of 126 Capital hnnrovement Plan 2014 thru 2018 P I' Department Police City of Oak Palk Heights, MN Contact Police Chief Type Equipment Project# I'OL 10 Useful Life 5 years Project Name Replace SD#4703 2011 Ford Cwn Vic -BX143611 Category vehicles Year Completed Priority 2 High Description Total Project Cost: $40,000 These vehicles are one of 3 of our basic patrol vehicles. Original in-service date spring 2011. The vehicles see approximately 30,000 miles each year. Projected mileage at replacement would be 1 00,000 miles or more. With the heavy miles and even longer hours of operation this type of vehicle is at the end of its expected life for safe high speed emergency driving,and anticipated repair expenses. Major equipment should have been replaced new in 2011 however some equipment is replaced on each change over due to limited life of electronics in vehicles. The current Ford Crown Vic we utilize is no longer available. The department purchased a Ford Police S1V in 2013 and this vehicle has met our expectation to this point for performance and has exceeded our expectations for Officer usability. These vehicles provide increased interior room for the officer and all the equipment required to be carried in our vehicles.. Total Estimated Cost: $30,000 X2ea. — $60,000.00 Replacement of 2 Light Bars$2,500 each=$5,000 Basic emergency lighting package and install-$5,000 each=$10,000 Cages$1,000 each=$2,000 Graphics removal for oldsquad&new install-$1,500 each=$3,000 Justification Expenditures 2014 2015 2016 2017 2018 Total Equip/Vehicles/Furnishings 40,000 40,000 Total 40,000 40,000 Funding Sources 2014. 2015 2016 2017 2018 Total Bud Proj-Police Vehicles 40,000 40,000 Total 40,000 40,000 Budget hnpact/Other Produced b'sing the Plan-I!Capita!Planning Software Page 22 Friday,February 07.2014 Page 42 of 126 Capital hnplmvement Plan 2014 thru 2018 Department Police City Of Oak Park Heights, MN Contact Police Chief Project 4 POL 11 Trpe Equipment Useful Life 5 years Project Name ly Replace SD#4701 Ford Cwn Vic-BX143610 Category Vehicles Year Completed Priority 2 High Description Total Project Cost. $40,000 These vehicles are one of 3 of our basic patrol vehicles. Original in-service date spring 2011. The vehicles see approximately 30,000 miles each year. Projected mileage at replacement would be 100,000 miles or more. With the heavy miles and even longer hours of operation this type of vehicle is at the end of its expected life for safe high speed emergency driving,and anticipated repair expenses. Major equipment should have been replaced new in 2011 however some equipment is replaced on each change over due to limited life of electronics in vehicles. The current Ford Crown Vic we utilize is no longer available. The department purchased a Ford Police SIV in 2013 and this vehicle has met our expectation to this point for performance and has exceeded our expectations for Officer usability. These vehicles provide increased interior room for the officer and all the equipment required to be carried in our vehicles.. Total Estimated Cost: $30,000 X2ea. = $60,000.00 Replacement of 2 Light Bars$2,500 each=$5,000 Basic emergency lighting package and install-$5,000 each=$10,000 Cages$1,000 each=$2,000 Graphics removal for oldsquad&new install-$1,500 each=$3,000 Justification Expenditures 2014 2015 2016 2017 2018 Total EquipNehicles/Furnishings 40,000 40,000 Total 40,000 40,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Police Vehicles 40,000 40,000 Total 40,000 40,000 Budget Impact/Other LI Produced Using the Plan4t Capital Planning Sgftw'are Page 23 Friday,February 07,2014 Page 43 of 126 Capital Improvement Plan 2014 thru 2018 Department Police City of Oak Park Heights, MN Contact Project# POL 12 Type Equipment Useful Life 5 years Project Name Replacment of Police Computers -IN Squad - Contin Category Unassigned Year Completed Priority 1 Very High Description Total Project Cost: $24,700 Why this is needed: We updated our squad car computers in April 2011 due to mechanical break downs of the computers that were in service in those cars since July 2007. This was only 4 yrs ofservice before we started seeing significant inoperability issues. The computers that were replaced were not ruggedized for the environment of a squad car. The replacement computers are ruggedized and intended for use in the squad environment and it is anticipated will last longer. However in speaking with computer technicians they recommend a 5 yr replacement cycle at the longest due to the harsh environment these computers are in, as well as the updates in technology and software. The city currently has a 5yr replacement cycle on computers within the building that see much less severe conditions. The squad computers see severe conditions but no less use. They are literally used continuously by the officer in the squad for receiving dispatched call information,records checks,reports,and other information. Current costs for suitable replacement computers are$4,700 per unit. We utilize 4 in car computers.Given possible inflation and technology costs I would recommend$5,000.00 per unit for a total of 20,000.00. Total Estimated Cost: $20,000.00 Justification Expenditures 2014 2015 2016 2017 2018 Total Future. Equip/Vehicles/Fumishings 4,700 4,700 20,000 Total 4,700 4,700 Total Funding Sources 2014 2015 2016 2017 2018 Total Future Bud Proj-Police Computer Eq 4,700 4,700 20,000 Total 4,700 4,700 Total Budget hWact/Other Produced Using the Plan-It Capital Planning yofmare Page 24 Friday,Februarp 07, 2014 Page 44 of 126 Capital Improvement Plan 2014 d n-u 2018 Department Police City of Oak Park Heights, MN Contact Police Chief Project# POL 14 Type Equipment Useful Life 20 years Project Name Emergency Siren Update-2017 Category Equipment-Police Year Completed Priority 1 Very High Description Total Project Cost: 510,000 We currently have 4 towers and it is reasonable to assume further upgrades and/or replacements would be needed by 2017, Justification Expenditures 2014 2015 2016 2017 2018 Total EquipNehicles/Furnishings 10,000 10,000 Total 10,000 10,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Civil Defense 10,000 10,000 Total 10,000 10,000 Budget hMact/Other Produced uJ ing the Plan-It Capital Planning Sofhvare Page 25 Friday,February,07,2014 Page 45 of 126 Capital hnprovement Plan � �il�T 2014 thfu 2018 Department Police City of Oak Par 1!' Park Heights, Contact Police Chief Project ti POL 15 Type Equipment Project Name Replace SD#4702 2013 Ford Explor-VIN 38526 Useful Life 3 years Category Vehicles Year Completed Priority 2 High Description Total Project Cost: $37,500 These vehicles are one of 3 of our basic patrol vehicles. Original in-service date spring 201 I. The vehicles sce approximately 30,000 miles each year. Projected mileage at replacement would be 100,000 miles or more. With the heavy miles and even longer hours of operation this type of vehicle is at the end of its expected life for safe high speed emergency driving,and anticipated repair expenses.There are the basic equipment replacements for emergency lighting and wiring that will need replacement as is customary every time. This vehicle is projected to be replaced with another 4 wheel drive SUV to allow for winter emergency ability and other possible off road needs, pulling of radar trailer,pulling of equipment trailer of range supplies,or other needs for a 4 wheel or SUV capable vehicle. The current Ford Crown Vic we utilize is no longer available. The department purchased a Ford Police SIV in 2013 and this vehicle has met our expectation to this point for performance and has exceeded our expectations for Officer usability. These vehicles provide increased interior room for the officer and all the equipment required to be carried in our vehicles.. Total Estimated Cost: $37,500 Base cost of the vehicle gov.bid 2012 is$27,000. I would price increase to$30,000 for 2016. Basic emergency lighting package and install-$6,000 "this covers swithyc boxes,computer docks,wiring,misc.lighting,etc" Graphics removal &new install-$1,500 Justification Expenditures 2014 2015 2016 2017 2018 Total EquipNehicleslFurnishings 37,500 37,500 Total 37,500 37,500 Funding Sources 2014 2015 2016 2017 2018 "Total Bud Proj- Police Vehicles 37,500 37,500 Total 37,500 37,500 Budget Impact/Other Produced(Jsing the Plan-fl Capital Pa«c 26 I��i�leti. f r 1,3:��u r ni. Page 46 of 126 • Public Works Page 47 of 126 Capital Improvement Plan 2014 thm 2018 Department Public Works City of Oak Park Heights, MN Contact Public Works Director Project# PW 006 Type Equipment Project Name Replace 2010-Ford F350 pickup Useful Life 8 yens Category Vehicles Year Completed Priority 3 Moderate Description Total Project Cost: $44,000 Replace 2010 Ford Pickup w/Lift Gate Typical Rotation-approx 8 year cycle Justification Expenditures 2014 2015 2016 2017 2018 Total Equip/Vehicles/Fumishings 44,000 44,000 Total 44,000 44,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Public Works Vehicl 44,000 44,000 Total 44,000 44,000 Budget Itnpact/Other P-;,drr_ d 1, lwl-o,: 1"!ril,41 Cap:hu`Fl�.ra,ur� Sc%i�:.u�E I'age 27 1 ridrn'.February 07,2014 Page 48 of 126 Capital Improvement Plan 7� � 2014 tlu-it 2018 Department Public Works City of Oak Park Heights, ivi1� Contact Public Works Director Project# PW 007 Type Equipment Project]Name Replace 2009 Chevy Pickup Useful Life 10 years Category Vehicles Year Completed Prioritv 3 Moderate Description Total Project Cost: $44,000 Replace 2009 Checy Pickup/wl Lift Gate Typical Rotation -8 Year Cycle Justification Expenditures 2014 2015 2016 2017 2018 Total EquiplVehicles/F urn ishings 44,000 44,000 Total 44,000 44,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Public Works Vehicl 44,000 44,000 Total 41,000 44,000 Budget Unpact/Other Produced Using the Plan-It Capital Planning Software Page 28 Friday,Februari•07,2014 Page 49 of 126 Capital Improvement Plan 2014 claw 2018 Department Public Works City of Oak Park Heights, MN Contact Project# PW 008 Type Unassigned Project creme Purchase General Use Pickup Useful Life Category Unassigned Year Completed Prioritv n.ta DesCription Total Project Cost: $30,000 General pickup Truck-midsize for operational use Justification The P.W.department(2012)has four full time employees and hire four to five seasonal workers during the winter and summer months;while maintaining a fleet of three trucks. During summer months park workers often use City vehicles to perform park/trail tasks such as brush work, garbage pick up and similar tasks. The use of the vehicle by park workers resitricts full time staff to the use of two vehicles between four full time employees. During winter months,plow trucks are in use;a smaller P.W>vehicle would not be used for plowing but could still haul snow blowrs, salt,sovesl etc around the City to perform requested maintenance. Funding was set aside in 2013 but purchse will occur in 2014 Expenditures 2014 2015 2016 2017 2018 Total EquipNehicles/Fumishings 30,000 30,000 Total 30,000 30,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Public Works Vehicl 30,000 30,000 Total 30,000 30,000 Budget Impact/Other Produced Using the Plan-11 Capiral Planning Softivare Page 29 Friday,February 07,2014 Page 50 of 126 Sewer Utility Page 51 of 126 Capital Improvement Plan 2014 thru 2018 Department Sewer utility City of Oak Park Heights, MN Contact Project# Sewer - 004 Type Equipment Useful Life 10 years Project Name SCADA-Monitor of Sewer Lift Stations Category Sanitary Sewer Utility Year Completed Priority 2 High Description Total Project Cost: $145,000 Expand SCADA to monitor Sanitary Sewer!fit stations. Install SCADA equipment at each of the four lift stations to monitor operations. Justification Currently the PW Dept has no means to monitor lift station operations. A SCADA system will notify PW staff of pump failure in teal time.;this adds valuable minutes to response time to prevent a sewage spill. Expenditures 2014 2015 2016 2017 2018 Total EquipNehicles/Furnishings 145,000 145,000 Total 145,000 145,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-SCADA 145,000 145,000 Total 145,000 145,000 Budget Impact/Other Produced Using the Plan-ft Capital Planning Sgffi are Page 30 Friday,February 07,2014 Page 52 of 126 Capital Improvement Plan 2014 lhru 2018 Department Sewer Utility City of Oak Park Heights, MN Contact Project 4 Sewer-005 Type Equipment Useful Fife 30 years Project Dame Replace Sunny Side Lift Station Category Sanitary Sewer utility Year Completed Priority 4 Low Description Total Project Cost: $150,000 Replace the aging Sunny Side Lift Station with submersible pumps and above ground updated controls. Justification The Sunny Side lift station and control equipment is aging. Controls consist of outdated mercury switches and other functional equipmen twith 30+years of wear and tear. A failure of the station would likely result in raw scwcage potentially spilling directly int the St. Croix River until temporaty by pass pumping could be set up. Expenditures 2014 2015 2016 2017 2018 Total Equip/Vehicles/Furnishings 150,000 150,000 Total 150,000 150,000 Funding Sources 2014 2015 2016 2017 2018 'Total Renewal Replace Fund-Wat 150,000 150,000 Total 150,000 150,000 Budget Impact/Other Produced Using the Plan-I[Capital Planning:Sofnvare Page 31 Fridar, February:07,2014 Page 53 of 126 Capital Improvement Plan 2014 thru 2018 Department Sewer Utility City of Oak Park Heights, MN Contact Project# Sewer-006 Type Unassigned Project Name Sanitary Sewer Lining- Continuous Useful Life Category Unassigned Year Completed Priority n/a Description Total Project Cost: $50,000 Line Sections of the Sanitary Sewer. Justification Sewer cleaning and televising reports indicate cracks and in some cses breaks in sanitary sewer pipses. Sewer pipes with defects that lie eneath relatively new streets could be repaired using sewer lining rather than traditional methods or excavation. Sections would be reanked baed on serverity and completed as funiding is available. Expenditures 2014 2015 2016 2017 2018 Total ConstructionlMaintenanee 25,000 25,000 50,000 Total 25,000 25,000 50,000 Funding Sources 2014 2015 2016 2017 2018 Total Renewal Replace Fund-Wat 12,500 12,500 12,500 12,500 50,000 Total 12,50D 12,500 12,5D0 12,500 50,000 Budget Impact/Other Produced Using the Plena-11 Capital Planning SQNare Page 32 Friday,February 07,2014 Page 54 of 126 • Storm Utility Page 55 of 126 Capital Improvement Plan 2014 thni 2018 Department Storm Sewer Utility City of Oak Park Heights, MN Contact Public Works Director Project 4 STORM - 003 Type Maintenance Project Name Storm Sewer Catch Basin Rehabilitation Useful Life 2,0 years Category Storm Water Utility Year Completed Priority 4 Low Description Total Project Cost: $40,000 Several storm sewer catch basins throughout the City will be in need of repair or replacement due to compromised walls and failed grout seals due to erolsion Rough costs are$2,000 per basin. The City likely shuld address 20+1-basins at one time._$40,000.00 Justification Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 40,000 40,000 Total 40,000 40,000 Funding Sources 2014 2015 2016 2017 2018 Total Storm Sewer Utility Renew&R 40,000 40,000 Total 40,000 40,000 Budget hnpact/Other Produced Using the Plan-It Capital Planning Software Page 33 Friday,February 07,2014 Page 56 of 126 Streets Page 57 of 126 Capital Improvement Plan 2014 thi-u 2018 Department Streets City of Oak Path Heights, MN Contact Public works Director Type Improvement 4 STREETS-001 Useful Life 30 years Project Name 56th/Ozark/Upper 55th Street Reconstruction-Area B Category Street Reconstruction Year Completed Priority 2 High Description Total Project Cost. $1,281,505 Reconstruct 56th and Upper 55th Street Areas,Generally lying east of Osgood Ave,and south of STH 36.(this project area should also include Omaha Ave. Justification Current streets are in poor overall condition,additional sealcoating will not improve surface,Full reconstruction is warranted. Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 1,011,843 1,011,843 Utilities 269,662 269,662 Total 1,281,505 1,281,505 Funding Sources 2014 2015 2016 2017 2018 Total General Oblidgation Bond 197,216 197,216 Renewal Replace Fund-Wat 236,222 236,222 Revenue Bond 33,440 33,440 Special Assessments 252,514 252,514 Storm Sewer Utility Renew&R 51,955 51,955 Street Replacement Fund 510,158 510,158 Total 1,281,505 1,281,505 Budget Inipact/Other Produced Using the Plan-It Capital Planning Sgfhvare Page 34 Friday.February 07,2014 Page 58 of 126 Capital Impivvement Plan 2014 thru 2018 Department Streets City of Oak Park Heights, MN Contact Public Works Director Project# STREETS-002 Type Improvement Useful Life 30 years Project Name NE OPH Street Reconstruction-Area D Category Street Reconstruction Year Completed Priorit) 1 Very Iligh Description Total Project Cost: $5,036,297 Reconstruct streets in area NE area of City,generally lying North of STH36 and East of Osgood Ave. Justification Current streets are in poor overall condition,additional sealcoating will not improve surface.Full reconstruction is warranted. Expenditures 2014 2015 2016 2017 2018 Total Con structi on/Ma intenance 2,775,831 2,775,831 Utilities 2,260,466 2,260,466 Total 5,036,297 5,036,297 Funding Sources 2014 2015 2016 2017 2018 Total General 061idgation Bond 88,052 88,052 Renewal Replace Fund-Wat 1,539,990 1,539,990 Revenue Bond 720,475 720,475 Special Assessments 1,161,733 1,161,733 Storm Sewer Utility Renew&R 178,364 178,364 Street Replacement Fund 1,347,683 1,347,683 Total 5,036,297 5,036,297 Budget Impact/Other Produced Using the Plan-11 Capital Planning Software Page 35 Friday,February 07,2014 Page 59 of 126 Capital Improvement Plan 2014 thr^u 2018 Department Streets City of Oak Park Heights, MN Contact Public Works director Project# STREETS-003 Type Improvement Project Name Useful Life 5 years SeaCenating (Annual) Categor y Street Paving Year Completed Priority 1 Very High Description Total Project Cost: $100,000 Annual Sealcoating Rotation. -(see rotation map) Justification Appliaction of a continual Sealcoating to City streets will maintain their useful life,delaying needed reconstruction. Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 100,000 100,000 Total 100,000 100,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-SealcoatlCrk Seal F 100,000 100,000 Toff 100,000 100,000 Budget Irnpactl0t6er Produced Using the Plan-Ii Capital Planning Software Page 36 Fridav,February'7,2"' Page 60 of 126 Capital Improvement Plan 2014 th u 2018 Department Streets City of Oak Palk Heights, MN Contact Public works Director Project# STREETS-004 Type Improvement years Project Name Village Area Street Reconstruction Area E Useful Life 3(1 Categorp Street Reconstruction Year Completed Priority 2 High Description Total Project Cost: $2,778,623 Reconstruct streets in Village area,generally lying South of STH 36 and East of Moelter Fly Asti Site. Justification Current streets are in poor overall condition,additional sealcoating will not improve surface.Full reconstruction is warranted. Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 1,681,264 1,681,264 Utilities 1,097,359 1,097,359 Total 2,778,623 2,778,623 Funding.Sources 2014 2015 2016 2017 2018 Total General Oblidgation Bond 435,698 435,696 Renewal Replace Fund-Wat 767,619 767,619 Revenue Bond 329,744 329,740 Special Assessments 298,327 298,327 Storm Sewer Utility Renew&R 123,163 123,163 Street Replacement Fund 824,076 824,076 Total 2,778,623 2,778,623 Budget hnpact/Other Produced Using the Plan-Ft Capital Planning Sofhi,are Page 37 Frida7�, February 17,2014 Page 61 of 126 Capital Improvement Plan 2014 rhru 2018 Department Streets City of Oak Park Heights, MN Contact Project# STREETS-005 T}Ipe Unassigned Useful Life Project Name Olinda, Olene,Omaha, Oren Ave-Area C Categor y Unassigned Year Completed Priority n/a Description Total Project Cost: $1,596,799 Reconstruct Streets and Utilities Olinda-58th to 59th;59th to Olene;Olene;Ornaha South of 36 and Oren Ave No of 36 Justification Current streets are in poor overall condition,additional sealcoating will not improve surface. Full reconstruction is warranted. Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 792,473 792,473 Utilities 804,326 804,326 Total 1,596,799 1,596,799 Funding Sources 2014 2015 2016 2017 2018 Total General Oblidgation Bond 109,937 109,937 Renewal Replace Fund-Wat 570,593 570,593 Revenue Bond 233,732 233,732 Special Assessments 234,382 234,382 Storm Sewer Utility Renew& R 46,518 46,518 Street Replacement Fund 401,637 401,637 Total 1,596,799 1,596,799 Budget Impact/Other Produced Using the Flan-Ii Capiral Planning Software Page 38 Friday,February 0 21)14 Page 62 of 126 Capital Improvement Plan 2014 t/tru 2018 Department streets City Of Oak Park Heights, MN Contact Project# STREETS-006 Type Unassigned Useful Life Project Name Mill & Overlay Select Streets on Annual Basis Category Unassigned Year Completed Priority nla Description Total Project Cost: $1,000,000 Justification Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 500,000 500,000 1,000,000 Total 500,000 500,000 1,000,000 Budget Impact/Other Produced Using the Plan-it Capital Planning Sofiware Page 39 Fridav,February 07.2014 Page 63 of 126 • Water Utility Page 64 of 126 Capital Improvement Plan 2014 thru 2018 Department Watm Utility City of Oak Park Heights, 1rJ1v Contact Public Works Dimctor Project 4 WU 002 Type improvement Useful Life 20 years Project Name Kern Center to High School Loop Main Category Water Utility Year Completed Priority 4 low Description Total Project Cost: $360,000 The Kern Center water main was originally designed to loop through what is now Lake Elmo and reconnect to our water system at h4eKean Square. The High School has a 10 inch water main loop completely around the school. We could connect to the High School loop from the 8 inch main on 55(h Street to loop the Kern Center System. Justification To improve water system reliability and water quality. This would become a higher priority as the vacant lands west of Hwy 5 develop or ifthe planned location for well or tower are planned for this area. Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 360,000 360,000 Total 360,000 360,000 Funding Sources 2014 2015 2016 2017 2018 Total Water Connection Charge Fun 360,000 360,000 Total 360,000 360,000 Budget Impact/Other Produced Using the Plan-It Capital Planning 5oft)i are Page 40 Friday,February 07,2014 Page 65 of 126 Capital Improvement Plan 2014 thru 2018 Department Water Utility City ©f Oak Pam. Heights, NIN Contact Public Works Director Project 0 WU 003 Type Improvement Useful I A fe 20 years Project Name Oak Greets to Osgood LOO Main� p Category Water Utility Year Completed Priority 4 Low Description Total Project Cost: $600,000 There are two 6-inch mains(Upper 54th Street and 53rd Street)within Swager 9th Addition that could be extended/through the DNR property, joined and a single main extended to Osgood. Justification To provide a redundant water source to OPH Correctional Facility and to Swager 9th Addition. Currently the prison is serviced by a single ]fl- inch water main. The loss of this main would have a severe impact on prison operations and would improve water quality. Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 600,000 600,000 Total 600,000 600,000 Funding Sources 2014 2015 2016 2017 2018 Total Water Connection Charge Fun 600,000 600,000 Total 600,000 600,000 Budget Impact/Otlter Produced Using ilte i,lan-It Capalal PlaiwingSoftware Page 41 Friday,Februrny 07,2014 Page 66 of 126 Capital Improvement Plan 2014 thru 2018 Department water Utility City of Oak Park Heights, MN Contact Public works Director Project#! WU 004 Type Improvement Useful Life 30 years Project Name Osgood to Stagecoach Loo Main g g P Category Water Utility Year Completed Priority 4 Low Description Total Project Cost: $600,000 Osgood to Stagecoach loop main and pressure reducing station. Justification Increase water duality and fire flow to Stagecoach Trail. The 6-inch main servicing southern Stagecoach Trail is a long dead end.This could be corrected via a new water main connection crossing the prison property. Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 600,000 600,000 Total 600,000 600,000 Funding Sources 2014 2015 2016 2017 2018 Total Water Connection Charge Fun 600,000 600,000 Total 600,000 600,000 Budget hnpact/Other Produced Using the Plan-It Capital Planning SOtivare Pi C 42 Page 67 of 126 Capital Improvement Plan 2014 fht a 2018 Department Water Utility City Of Oak Park Heights, MN Contact Public Works Director "type Improvement Project# WU 006 Useful Life 30 years Project Name Well#3 -NEW Category Water Utility Year Completed Priority 4 Low Total Project Cost: $900,000 Description Locate,design,drill and develop a new water well and tie in to the system. Justification 1)Current maximum day demand exceeds the"firm"capacity(pumping rate with our best producing pump out not operating)of our water supply system. 2)The combination of a maximum daily demand for water along with the fire flow demand for a city of our size would empty our water towers in less than 5 hours. 3)Well 41 and Well#2 have overlapping areas of influence and are located only 800 feet apart. Contamination effecting one of the wells could effect the other well. 4)Energy curtailment allows only one well to run unless an additional aenerator is purchased or rented. Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 900,000 900,000 Total 900,000 900,000 Funding Sources 2014 2015 2016 2017 2018 Total Water Connection Charge Fun 900,000 900,000 Total 900,000 900,000 Budget Impact/Other Produced Using the Plan-1r Capital Planning Software Page 43 Friday,Februarly 07,2714 Page 68 of 126 Capital Improvement Plan 2014 thru 2018 Department Water Utility City of Oak Park Heights, MN Contact Public Works Director Type Improvement Project# WU 010 Useful.Life 30 years Project Name Water Storage Tank-NEW(Tank#3) Category water utility Year Completed Priority 4 Low Total Project Cost: $1,900,000 Description Project would be for a 1,000,000 gallon ground storage tank. The tank could possibly be located at the southwest corner e nee Correctional Facility,providing them with further redundant water supply. At this iocation it could also scn e Baytown Township if ever needed. Another possible location would be north of Hwy 36 to allow segregation of the area north of H«y 36 if needed.Location would need to be determined. Jttstificatiort To provide increased storage of water for fire flow and increased flexibility in Well operationsto pun a large percentage of water during the off- To times to save on electrical costs. Expenditures 2014 2015 2016 2017 201$ 'Total Construction/Maintenance 1,900,000 1,900,000 ,Total 1,900,000 1,900,000 Funding Sources 2014 2015 2016 2017 2018 Total Water Connection Charge Fun 1,900,000 1,900,000 Total 1,900,000 1,900,000 Budget Irnpacb`Other Additional daily maintenance,reads and significant maintenance and updating every 10 years. Produ('�d Using the Plan-h Ctariuel Page 44 Friday,February 07,1014 Page 69 of 126 Capital Improvement Flan 2014 thru 2018 Department Water Utility City of Oak Park Heights, NIN Contact Public Works Director Project It WU 012 Type Equipment Useful Life 20 years Project Name Water Meter Replacement Pro-rare Category water Utility Year Completed Priority 3 Moderate Deseription Total Project Cost: $738,000 Current water meters in the City are of significant agre and most need updating. There are approximatly 1,800 water meters. Total Estimated Costs: $150,000+/- The City has begun to place some funding into its Budgeted Projects fund for such replacements,but in theory would require additional contributions from it water and possibly the sewer utility, Justification By updating older meters,the City will get a receive more accuarte`reads`for billing purposes,there will be less staff time spent on rebuilding old meters. New meter systems will be read by radio read,avoiding the need for a person Or contractor to go to each individual home,instead it can be read from a vehilce outside the property in the street. Expenditures 2014 2015 2016 2017 2018 Total Equip/Vehicles/Furnishings 738,000 738,000 Total 738,000 738,000 Funding Sources 2014 2015 2016 2017 2018 Total Bud Proj-Water Meter Replac 738,000 738:000 Total 738,000 738,000 Budget Impact/Other Ll Produced Using the Plan-It Capital Planning Software rage 45idu_r- Page 70 of 126 Capital Improvement Plan 2014 thru 2018 Department Water Utility City of Oak Park Heights, MN Contact Public Works Director Project Maintenance 4 WU 017 Project Name Well#2 Rehab Useful Life 7 years Category Water Utility Year Completed Priority 2 High Description Total Project Cost: $50,000 Rehab Well Justification Well maintenance/rehabilitation is necessary on a seven year cycle.Well rehabs ensure the City's water supply. Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 50,000 50,000 Total 50,000 50,000 Funding Sources 2014 2015 2016 2017 2018 Total Well Rehabilitation Fund 50,000 50,000 Total 50,000 50,000 Budget Impact/Other Produced Using the Plan-It Capital Planning.Software Page 46 Friday,February 07,2014 Page 71 of 126 Capital Improvement Plan 2014 thru 2018 Department Water Utility City D) Oak Park Helghts, Contact Public Works Director Project# wU 018 Type Maintenance Project Name well#1 Rehab Useful Life 7 years Category Water Utility Year Completed Priority 2 High Description Total Project Cost: $50,000 Rehab Well Justification Well maintenance/rehabilitation is necessary on a seven year cycle.Well rehabs ensure the City's water supply. Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 50,000 50,000 Total 50,000 50,000 Funding Sources 2014 2015 2016 2017 2018 Total Well Rehabilitation Fund 50,000 50,000 Total 50,000 50,000 Budget Impact/Other Produced Using the Plan-1r Capkal Planning Softy}are Page 47 Friday,February 07,2014 Page 72 of 126 r* 4 Oak Park Heights Request for Council Action Meeting Date February 11 h. 2014 Time Required: 1 Minute Agenda Item Title: Cities of Excellence Award - LMC Agenda Placement Consent Agenda Originating Department/Requestor Mayor Mary McComber Requester's Signature Action Requested Authorize Staff to Submit to the League of Minnesota Cities an Application for the Cities of Excellence Award for 2014. Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): As discussed at recent teambuilding session,the City has much to be proud of and I would like the Council to consider allowing Staff to spend the time to submit an application to the League of Minnesota Cities for a Cities of Excellence Award. (Please see the enclosed information. Page 73 of 126 Topical awa+�1�tegQry �-Ct-I,E Bt1�GE7 Pti�OCF-�S LEAGUE . CITIES 2.014 City of Exceflemcp.... Awards Each and every day, city officials throughout the state of Minnesota do outstanding work that promotes Qualify of life in our communities. Through both individual and team efforts, they make Minnesota cities excellent places to live. Showcaseyour city's excellent work submityour entry today for the 2014 City of Excellence Awards! Deadline: April 30, 2014 AWARD 24 of 37 P Page 74 of 126 1 EVALUATION Entries will be evaluated by a panel of judges that will consist of past LMC presidents. Evaluation of the award entries will include analysis of: • Structure— Excellence in local government can be defined in many ways, lfyour city has done how the project or program is planned, one or more of the following, we encourageyou to send in an entry. organized, administered, and evaluated. ■ improved the Quality — of a city service. • Goals and results demonstration of how goals were achieved. ■ Developed an effective or innovative way to solve an old or common problem. • Strengths and weaknesses ■ Modified a program from another community or organization to ftyour needs. — what worked, and what could ■ Found a way to saveyour city money and achieve the same or better results. be improved. ■ Involved citizens or other city staff in making a decision. 92 Applicability to other cities as a This isyour chance for statewide recognition—from peers,colleagues, city residents, best practice. and the media—for a jab well done. ELIGIBILITY FOR AINIARDS ■ General Entry Awards are divided into three population categories.Cities may submit an entry in their population category, regardless of topic or service area_ 4,999 and under 5,000 to 19,999 20,000 of more ■ A single award will also be presented in thisyear's Topical Award category, "Engaging Citizens in the Budget Process.' Cities of all sires will compete against each other In this category. ■ To be eligible, the subject of each entry must be a city-funded and/or city-administered project or program. The project or program must have been initiated and/or implemented between December 201 1 and December 2013_ Grits may not enter the same project in both the population category and the topical category. ENTRY PROCESS Submit an entry packet via email or mail that includes a completed entry form, needed information described on the entry form, and any relevant supporting materials. Please note that entry materials cannot be retumed if submitted by mail. WINNING ENTRIES ■ A First place Award, to include a cash prize of ■ if no entries in a given category meet judging standards,or if $1,000,will be awarded to the winner in each category has few competitive entries,judgcs reserve the right General Entry Award category. to withhold an award in that category. * A single award of$1,000 will also be presented In eat Winning cities will be notified in advance of the LMC Annual thisyear's Topical Award category.Cities of all sizes Conference,which is happening June 18-20, 2014, in St.Cloud, will compete against each other in this category and will receive special recognition at the conference. ENTRY DEADLINE All entries must be submitted or postmarked by April 34,2014. Electronic submissions are encouraged. Send via email to: Claudia Hoffacker at choffacker @lmc.org Send via mail to: City of Excellence Awards Attn.Claudia Hoffacker—Web Content&Publications Manager League of Minnesota Cities 145 University Avenue West St. Paul, MIN SS 103-2044 Questions? Contact Claudia Hoffacker at choffacker@lmcorg or(6S 1) 21 S-4032. 25 of 37 Page 75 of 126 virelfl , CITY OF EXCELLENCE AWARDS Please submit the following information for each entry. Name of city: Name of your nominated project or program: _ Contact person: Title: Phone number: Email address: In which category are you submitting your entry? IN General Entry Award ■ Topical Award (check one population category): ❑ Engaging Citizens in the Budget Process ❑ 4,999 and under OR ❑ 5,000 to 19,999 ❑ 20,000 or more 1) On a separate page, in 250 words or less, please provide a brief program/project description (to include budget, time frame,goals,collaborations, etc.). 2) Entries In both the General Entry Award and Topical Award categories will be evaluated in terms of project/program structure, project/program goals and results, project/program strengths and weaknesses,and applicability to other cities as a best practice. • For General Award Entries On a separate page, in 600 words or less, please describe howyour city's project/program has accomplished one or more of the following: a. Improved the Quality of a city service. b. Developed an effective or innovative way to solve an old or common problem. c_ Modified a program from another community or organization to fityour needs. d_ Found a way to saveyour city money and achieve the same or better results. e. Creative Involved citizens or other city staff'in making a decision. • For Topical Award Entries More than ever. It's Important for cities to engage residents when planning budgets and setting levies.Whether levies Increase, decrease,or stay the same,it's critical to help residents understand what their tax dollars are used for. It's also important for the city to learn from residents what city services and projects they most want the city to invest in.Doesyour city have an effective way of in- forming and engaging residents throughout the budget process?On a separate page,in 600 words or less,describe in detail whatyour city does to engage residents,why it is effective,and some of the resultsyou've gained from the process or feedback from residents. Please highlight any unique features and include any applicable evaluative data(see"Evaluation"section of the Entry Rules page).. 3) Entries may include supporting documents(e.g.. reports, proposals,photos, brochures,maps,newsletters,newspaper clippings,charts or graphs,printed webs)te pages,advertisements,or marketing pieces).Submitting entries on no more than 20 sheets of single-sided paper is helpful to our judging panel, lfyou choose to submityour packet in a binder,please use binders that are no more than one Inch thick. Please note that, by submittingyour entry,you are granting the League approval to useyour entry for promotional purposes. Completed entries must be submitted or postmarked by April 30,2014. Electronic submissions are encouraged. Send via email to: Claudia Hoffacker at choffacker @lmc.org Send via mail to: Citv of Excellence Awards Attn.Claudia Holfacker—Web Content& Publications Manager League of Minnesota Cities 145 Unlversity Avenue West St. Paul, MN 55103-2044 26 of 37 Page 76 of 126 tire) 2-o 1.3 .pity of Exr- ens AAmrd ' ?` ors • POPULATION UNDER 5,000 Cities of Centerville, Circle Pines, and Le�dngton "Ticket Education Program" • POPULATION 5,000 TO 1 9,999 City of St. Anthony Village "Collaborating for a Strong Future" • POPULATION 20,000+ City of Woodbury "Take Heart Woodbury" im TOPICAL CATEGORY— PROMOTING ECONOMIC DEVELOPMENT City of Chatfield "Chatfield Center for the Arts" Showcase youar city's good work, �. ���� . � �� �, f: and iwi statewide recognition, t. �. n $1,000 #or your city! Please submit our e AWARD y entry 27 of 37 by April 30,2014. Page 77 of 126 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 78 of 126 ' 5 Oak Park Heights Request for Council Action Meeting Date February 10'. 2014 Time Required: 5 Minutes Agenda Item Title: Purchase of Property at 6130 Osgood Ave. Agenda Placement Old Business Originating Department/Reque r Eric J Citv Administrator Requester's Signature Action Requested Discussion Po le Action Background/Justification (Pleas ' dicate if any previous action has been taken or if other public bodies have advised): PLEASE SEE THE ATTACHED MEMO. Page 79 of 126 d . City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 February 7th,2014 MEMO TO. Mayor and City Council m ers: FROM: Eric Johnson, City A inist or RE, Fury Motors The City has continued to explore options for the redevelopment of the NW comer of STH 36 and Osgood Ave with Fury Motors,several conversations were held. At this time, CARQUEST ownership is not interested in selling its property to any party that would facilitate the effective installation of a new frontage roadway. In addition,despite requests for additional funding from MNDOT and Dept. of Commerce has not moved forward with additional resources that would make the effort economically feasible for the City to pursue. Recall that the frontage roadway is a State highway and Osgood Ave. is a County Highway and the State additional sought the City to assume such roadway. In addition to these difficulties, FURY MOTORS, like Stillwater Motors is charged with constructing a facility that meets a specific manufacturer's standard and which would require the ultimate demolition of the current facility. Accordingly, at this time one positive option is available and would require a two-step approach: 1. Dismiss the concept of any frontage road realignment until such time the property owners request a more palatable asking price and when other public entities provide additional funding. 2. The City would acquire the Westbury property and allow the construction of a driveway from Osgood Ave to the area of a new Fury Dealership. This driveway would be constructed so as to facilitate its use as part and parcel of a new frontage roadway should it be developed in the future. Fallowing this purchase,the City would anticipate the following and which would be placed into a development agreement between the City and Fury Motors including the following: GENERALIZATION: • The City will establish a TIF district shown for the attached Map. (exempting the CARQUEST property) • The City will purchase Westbury property for$330,000. • Fury will purchase Erickson-Post Property. Page 80 of 126 • Fury and the City will demolish I raze the buildings on Westbury Property and Erickson Post Building and restore sites to a clean-level condition ready for a redevelopment. • Fury shall commence construction of a new dealership and driveway access from Osgood Ave across City lands via City temporary permit. • Upon substantial completion of new Dealership, the City will fully convey the Westbury property to Fury for $330,000.Fury shall complete a new driveway access from Osgood Ave.to their new building across lands formerly owned by Westbury, reserving rights for a roadway if necessary. 2014 The Total Acquisition and demolition costs(principal) incurred by Fury subject to TI F repayment to their cost is estimated to be $850,000+1-(being the total Westbury and Erickson Post acquisitions and their related demolition) and will be financed by a pay-as-you go-note issue by Fury payable from TIF revenues generated from the increase construction value of a new Fury dealership.All TIF revenues shall be pledged to a limit of 13 +/- years or to such time as the principal is fully repaid, whichever is first. The City does not pledge its taxing authority for the pay-as-you go-note. The City's goal is to return the property to the general tax roll as quickly as possible. Within the next month, the City will be developing the final TIF parameters and development agreement with Fury Motors that will incorporate the above elements. The City's risk at this time is the acquisition of the Westbury property being the$330,000 should the above parameters not unfold as planned. However in most re-development scenarios it would be anticipated that this property would need to be acquired at some point. Accordingly, at this time the Staff does recommend and request that the City implements its option to purchase the Westbury property and proceed to closing as promptly as possible. The City did agree to give Mr.Westbury a substantial lead time prior to him vacating the property being up to 180 days, so it is vital that this process begin now. Page 81 of 126 Ln A-li 11P k�l j [n @ rt, > M1� . H bK Ln o 2 d '+ *�"i, F n.i. V�iryiM1,1 ap AT y! q� A A i 1 1 Q q, 2 0 1 0 (� i : 'y r " � C �a a CD CL © `d CD 1�'✓ a Q".� h "=Ci, r Q)C84RC ., x .: AVM_ _ NORTH Pa 2 of 126 t Writer's Direct Dial:. (651)351-2118 Writer's E-mail: mvierling @eckberglammers.com February 11, 2014 VIA CERTIFIED MAIL Randy S. Westbury 6130 Osgood Avenue North Oak Park Heights, MN 55082 Re: City of Oak Park Heights—Option Contract Our File No.: 01501-24514 Dear Mr. Westbury: On behalf of the City of Oak Park Heights, I am hereby notifying you that the City chooses and elects to exercise the option to purchase your property consistent with the Option Contract executed on September 13, 2013, a copy of which is annexed hereto. Pursuant to paragraph 5 thereof, the City has the right to review status of title as demonstrated by title evidence, which is to be secured by you at the City's expense. To expedite matters, the City would propose to order the appropriate title examination documents from FSA Title, immediately, and will have 20 days after they are delivered to register any objections to title. In the interim,the City would also,seek access to the property for the purposes of conducting a Phase I Environmental Review of the property. We will be in contact with your counsel on that issue, and for purposes of scheduling as well. .. Closing on the property will occur within 60 days of the Option exercise, being calculated from the same date above; however, we are certainly open to discussions to change that date if you desire. I have copied your attorney Frank Rheinberger on this correspondence and will also correspond with him on title issues, if any, unless you direct otherwise. Yours very truly, Mark J. Vierling MJV/ndf cc: Frank Rheinberger, Esq. Eric Johnson, City of Oak Park Heights Page 83 of 126 RHEINBERGER LAW OFFICE OREN OFFICE BUILDING SUITE 203 5995 OREN AVENUE NORTH P.O.BOX 229 STILLWATER,MINNESOTA 55082 TELEPHONE(651)439-7212 FAX (651)439-9143 FRANCIS J.RHEIIVBERGER JOHN H.RHEMERGER(1910-1996) ADMITTED IN MINNESOTA AND WISCONSIN HAND DELIVERED October 1, 2013 Mr. Mark J. Vierling Eckberg Lammers Attorneys at Law 1849 Northwestern Ave. Stillwater, Minnesota 55082 Re: Randy Westbury - Oak Park Heights Option Contract Dear Mark: Enclosed please find the Option Contract executed by Mr. Westbury. As soon as Ms . McComber and Mr. Johnson sign it, please send/e-mail me a copy. Additionally, Mr. Westbury asked me to ask you when he could expect to receive the $10, 000 . 00 . Please let me know. Thank you. Sincerely yours, Francis J. Rheinberger FJR/klr Enclosure Page 84 of 126 OPTION CONTRACT THIS OPTION CONTRACT ("Agreement" or "Option Contract") is made and given this ?^ day of September, 2013 (the "Effective Date")by and between Randy Westbury a single person("Seller") and the City of Oak Park Heights,a Minnesota statutory city,("Buyer"). For and in consideration of the sum of Ten Thousand and No/100 Dollars($10,000.00), which Buyer has delivered to Seller, Seller does hereby grant unto Buyer the exclusive right and option for a period commencing on the date hereof and ending at 11:59 p.m. on September 1, 2014, ("Termination Date") to purchase that certain land lying and being, in Washington County, Minnesota, as depicted on the attached Exhibit A and legally described on the attached Exhibit B(the"Property"). Provided,however, this Agreement is subject to each of the terns and conditions hereinafter set forth. 1. PURCHASE PRICE: The purchase price for the Property, if the option is exercised shall be $330,000.00. The consideration paid in the amount of $10,000.00 shall be applied to the purchase price should the Buyer exercise the option. The consideration for the option rights granted hereunder and the purchase price will be paid in accordance with this Agreement and as set forth below: 2. FAILURE TO EXERCISE OPTION: Buyer shall have no obligation to purchase the Property under this Agreement, it being agreed by the parties hereto that this is an Option Contract and not a purchase agreement. If Buyer fails to exercise its option to purchase the Property and the Seller has fully performed all of Seller's obligations under this Agreement as and when due, this agreement will automatically terminate on the earlier to happen of the "Termination Date" or sooner as provided herein and Seller shall retain all consideration paid to it by Buyer_ 3. MANNER OF PAYMENT: If Buyer exercises its option right to purchase the Property, the entire purchase price shall be payable in cash. The purchase price for the Property shall be payable on the Closing Date(as hereinafter defined) which is no later than 60 days after Seller's receipt of the Option Notice, 4. CLOSING: The "Closing Date" shall be September 1, 2014 or an earlier date specified by Buyer in the notice delivered by Buyer to inform Seller that Buyer is exercising its option with respect to the Property, which date shall be no later than sixty(60) days after the date of such notice unless such date is extended by the mutual agreement of Seller and Buyer. On the Closing Date, Seller shall execute and deliver to Buyer the following: A. A Warranty Deed conveying the Property to Buyer, free and clear of all liens, charges and encumbrances, except for Permitted Exceptions as defined in Section 5 below. B. Seller's Affidavit. Deliver to Buyer an affidavit duly executed by Seller that on the Closing Date, there are no outstanding unsatisfied judgments, tax liens or bankruptcies against or involving Seller or the Property; that there has been no skill, labor or material furnished to the Property at the request of Seller for which payment has not been made and that there are no unrecorded interests in the Property known to Seller. Page 85 of 126 C. FIRPTA Affidavit. Deliver to Buyer an affidavit duly executed by Seller that Seller is not a "foreign person" and containing such other information as required by Section 1445 of the Internal Revenue Code. D. All other documents which are necessary or desirable to convey marketable fee title to the Property being purchased, including all documents required by FSA Title Insurance Company or its agent, in form acceptable to Buyer. The closing and delivery of all such documents shall take place at the office of FSA Title Company or at such other place as may be reasonably specified by Buyer. Seller agrees to deliver possession of the Property to Buyer no later than 120 days following the C_losin Date, 1 5. TITLE EXAMINATION: Title Examination will be conducted as follows: A. Title Evidence. Promptly after the Effective Date, Seller shall, at Buyer's expense, furnish Buyer with the following(collectively, the "Title Evidence"): W Title Insurance Commitment. A commitment (the "Commitment") for an ALTA Owner's policy of title insurance for the Property dated subsequent to the date hereof which shall be issued by FSA Title Company (the "Title Insurer"). The Commitment shall show all exceptions to title including, but not limited to, all covenants, conditions, restrictions, reservations, easements, rights and rights-of-way, liens and other matters of record, and shall include proper searches for bankruptcies, judgments and State and Federal tax liens affecting the Property or Seller; and (ii) Exception Documents. Complete legible copies of all documents or instruments which are listed in the Commitment as affecting the Property(the "Exception Documents"), B. Buyer's Review. Buyer shall have twenty(20) days from its receipt of the last of the Title Evidence to submit to Seller written objections to the condition of title to the Property as set forth therein ("Buyer's Notice"). Failure of Buyer to submit the Buyer's Notice within said twenty(20) day period shall be deemed approval by Buyer of the condition of title to the extent of the matters disclosed in the Title Evidence. Thereafter, if any matter affecting title to the Property which was not disclosed in the Title Evidence(and "Intervening Title Matter") should arise, Buyer shall have ten (10) days after accompanied by a description thereof and a copy of the instrument creating or evidencing the Intervening Title Matter, to submit written objections thereto, or be deemed to have accepted the Intervening Title Matter as a Permitted Exception in the manner set forth below; provided that (i) Seller agrees not to take any action that would affect title to the Property after the Effective Date without the prior written consent of Buyer, and (ii) Buyer shall not be required to object to any lien,judgment, mortgage, security interest or encumbrance similar to a lien which affects the Property, which items shall not be Permitted Exceptions, C, Cure by Seller. Within ten(10) days after Seller's receipt of Buyer's Notice, if one is given, Seller shall notify Buyer which, if any, of the disapproved title exceptions Seller is willing to attempt to cure prior to the Closing Date. If Seller notifies Buyer that seller is unwilling or unable to cure any disapproved exceptions, or if Seller fails to give any notice to Buyer within such ten (I0) day period, Buyer shall have ten (10) days from receipt of Seller's 2 Page 86 of 126 notice (or lack of seller to give notice) to notify Seller of Buyer's election to (i) waive the disapproved exceptions, or(ii) terminate this Agreement and in such a case, all monies paid by Buyer hereunder shall be immediately returned to Buyer. If Buyer fails to notify Seller within such ten (10) day period that Buyer has elected to waive the disapproved exceptions, Buyer shall be deemed to have exercised its right to terminate this Agreement, and in such case, all monies paid hereunder by Buyer shall be immediately returned to Buyer. The title exceptions which are approved, deemed approved, or waived by Buyer hereunder and any other exceptions approved in writing by Buyer are referred to herein as the "Permitted Exceptions." D. Policy of Title Insurance. On the Closing Date, the Title Insurer shall provide Buyer with a "marked up" form of the Commitment which obligates the Title Insurer to issue in Buyer's favor an ALTA Owner's Policy of Title Insurance (the "Title Policy"), in an amount not less than the purchase price, insuring Buyer's title to the Property in fee simple absolute, subject only to the Permitted Exceptions, and real estate taxes which are due and payable by Buyer after the Closing Date in accordance with Section 10 of this Agreement. 6. SELLER'S REPRESENTATIONS, WARRANTIES AND COVENANTS. Seller represents, warrants and covenants to Buyer as follows: A. Authori . This Agreement has been duly executed and delivered; any closing documents to be signed by Seller will be duly executed and delivered on each Closing Date; such execution, delivery and performance by Seller does not and will not conflict with or result in a violation of any judgment, order, or decrees of any court or arbiter to which Seller is a party or by which it is bound; this Agreement and those closing documents to be signed by Seller will contain the valid and binding obligations of Seller, and be enforceable in accordance with their terms. B. Rights of Others to Purchase Property. Seller has not entered into any other contracts for the sale of the Property, nor are there any rights of first refusal or options to purchase the Property or any other rights, liens or encumbrances of others that might prevent the consumrmtion of this Agreement. C. Seller's Defaults. Seller is not in default concerning any of its obligations or liabilities regarding the Property. D. FIRPTA. Seller is not a "foreign person," "foreign partnership," "foreign trust" or "foreign estate"as those terms is defined in Section 1445 of the Internal Revenue Code. E. Proceedimes. There are no claims, actions, suits, proceedings or investigations pending or, to Seller's knowledge, threatened by any governmental department or agency, or any corporation, partnership, entity or person, which in any manner or to any extent may affect(i)the Property, (ii) Seller's right, title and interest in and to any part or all of the Property, or (iii) Seller's ability to vest in Buyer a fee simple ownership interest in the Property free and clear of any and all liens, mechanic's liens, claims encumbrances and rights of redemption except the Permitted Exceptions. ,Seller will defend, indemnify and hold Buyer, its successors and assigns, harmless from and against any expenses or damages (including reasonable attorneys' fees)that Buyer incurs because of the breach of any of the above representations, warranties, or covenants whether such breach is discovered before or after 3 Page 87 of 126 the Closing Date, and all expenses and attorneys' fees incurred by Buyer in enforcing its right to defense, indemnification and reimbursement. Each of the representations, warranties and covenants herein contained shall survive the Closing and consummation of this Agreement by Buyer with knowledge of any such breach by Seller will not constitute a waiver or release by Buyer of any claims due to such breach. 7. BUYER'S REPRESENTATIONS AND WARRANTIES. Buyer represents and warrants to Seller that Buyer is duly organized and is in good standing under the laws of the State of Minnesota; that Buyer has the requisite power and authority to enter into the Agreement and the execution and delivery of this Agreement has been duly authorized by all necessary action on the part of Buyer. 8. COOPERATION. Each of the parties shall cooperate with each other In ,attempting to obtain all governmental approvals necessary in Buyer's judgment in order to make use of the Ili operty for Buyer's purposes. Each party shall execute such documents as may be required by governmental bodies to accomplish the foregoing. 9. BUYER'S CLOSING DOCUMENTS. On the Closing Date Buyer will execute and/or deliver to Seller the following(collectively,the"Buyer's Closing Documents"): A. The Purchase Price for the Property in cash, certified funds or wire transfer. B. Such documents as may be reasonably required by Title Insurer to record the Warranty Deed and issue any title policies required by this Agreement. 10. CLOSIINC "STS AND PRORATIONS. Real estate taxes due and payable in the year in which closing occurs shall be prorated to the Closing Date between Seller and Buyer. Delinquent real estate taxes payable in years prior to the year of closing and delinquent installments of special assessments certified for collection with the real estate taxes payable in years prior to the year of closing, together with penalty, interest and costs, shall be paid by Seller not later than the actual Closing Date. At closing Seller shall pay all special assessments against the Property which are levied or pending as of September 1, 2013 and all deferred real estate taxes. Buyer shall pay the state deed tax. Buyer shall pay all costs of preparing; i.he Commitment. Buyer shall pay all of the Deed tax,recut ding fees and the premium for the title policies. Buyer shall pay 100%of the Title Insurer's closing fees. Seller shall pay all utilities on the property until he vacates same. Seller shall not without Buyer's permission engage any workmen or purchase any materials for the property from which a mechanic's lien could be claimed from and after the date of Buyers exercise of this option. Seller shall indemnify and hold Buyer harmless, inclusive of court costs and attorneys fees, from all claims for mechanics liens on the property generated from the period of his occupancy. Additionally, Seller shall have the right to remain in peaceful quiet use and possession of the premises for 120 days following the Closing date. Seller shall have the right to remove any vegetation, trees or shrubs from the property as long as he does so prior to vacating the property. 11. REMEDIES. If Buyer fails to exercise it's option to purchase the Property this Agreement will terminate as of 12:01 am September 2, 2014. The termination of this Agreement will be the sole remedy available to Seller for such failure by Buyer, and Buyer will not be liable for damages or specific performance, it being agreed by the parties hereto that this Agreement is an Option Contract and not a purchase agreement. If Seller defaults under this Agreement, Buyer shall have the right to seek specific. pea lorinance of this Agreement. 4 Page 88 of 126 12. SURVIVAL. All of the representations, warranties and other terms of this Agreement will survive and be enforceable after the closing and will not merge into any Warranty Deed which will be delivered by Seller to Buyer. I3. NOTICES. All notices required or permitted to be given hereunder shall be in writing and shall be deemed given upon (i) personal service, (ii) three (3) business days following deposit in the United States first class mail,postage prepaid, and addressed as set forth below, or(iii) facsimile transmission (confirmation received) at the facsimile numbers listed below. Said addresses and numbers may be changed by written notice in the manner described in this Section. If to Seller: Randy Westbury 6130 Osgood Ave no. Oak Park Heights, MN 55082 If to Buyer: City of Oak Park Heights Attn: City Administrator 14168 Oak Park Blvd. Oak Park Heights, MN 55082 14. CAPTIONS. The paragraph headings or captions appearing in this Agreement have been inserted for convenience only, are not part of this Agreement and are not to be considered in interpreting this Agreement. 15. ENTIRE AGREEMENT; MODIFICATION. This written Agreement together with the Exhibits attached hereto constituted the completed agreement between the parties and supersedes and prior to contemporaneous oral or written agreements between the parties regarding the Property. There are not verbal agreements between the parties regarding the Property. There are not verbal agreements that change this Agreement and on waiver of any of its terms will be effective unless in a writing executed by the party against whom enforcement is sought. 16. TIME..Where any date or time prescribed by this Agreement falls on a Saturday, Sunday, or holiday, such date or time shall automatically be extended to the next business day. 17. BINDING EFFECT. This Agreement binds and benefits the parties send their successors and assigns. 18. CONTROLLING LAW. This Agreement has been made under the laws of the State of Minnesota,and such laws will control its interpretation. iy. IND-EMNIFICATIOiN AGAINST BROKERAGE FEES OR COMMISSION. Buyer and Seller represent and warrant to one another that no broker or finder has been engaged in connection with the purchase and sale hereof. Furthermore, Buyer and Seller each hereby agree to indemnify and hold the other harmless from any claim for any brokerage fee or commission or finders fee or commission claimed or incurred as the result of the action of the party other than the party against whom the claim is made. 5 Page 89 of 126 REMAINDER OF PAGE INTENTIONALLY BLANK, SIGNATURE AND NOTARY PAGES TO FOLLOW. IN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of the date first above written. SELLER: Randy Westbury STATE OF MINNESOTA ) )ss. COUNTY OF WASHINGTON) The foregoing instrument was acknowledged before me this D day of 5�. use,m b t-v , 2013 by Randy Westbury, a single person. -�� Q 4 Notary Public 6 k , FRANCISJRHEINBERGER $= NOTARY PUBLIC MINNESOTA y CGMtni6$i0n Expires Jan.31,2015 Page 90 of 126 BUYER: City of Oak Park Heights i By. X - M ry r Its: �. Eric Jo n Its: ' Administrator STATE OF NII SOTA ) )ss. COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this eday of Ivy i� , 2013 by Mary McComber and Eric Johnson , respectively the Mayor and City.Administrator of the City of Oak Park Heights a political subdivision of the State of Minnesota. JENNIFER 14.PINSKI NOTARY PUBLIC-MINNESOTA 7 .::: yo CxnmLs;V)E#es Jem.31.2017 Page 91 of 126 Pu lic Page 92 of 126 THIS INSTRUMENT WAS DRAFTED BY: Mark J.Vierling Eckberg,Lammers,Briggs,Wolff&Vierling PLLP 1809 Northwestern Ave. Stillwater MN 55082 (651)351-2118 Page 93 of 126 EXHIBIT A �r Page 94 of 126 EXHIBIT B PID# 33.030.20.43.0041 " Summit Park Block 5, Part of Un-subdivided block 5 being the east 181 feet of the North 83.30 feet and the South 1/z of Vacated Myron Street adjacent to Block 5" FINAL LEGAL DECRIPTION TO GOVERN AS PROVIDED BY TITLE EXAMINER OR SURVEYOR AT BUYERS OPTION AND SOLE EXPENSE Page 95 of 126 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 96 of 126 6 Oak Park Heights Request for Council Action Meeting Date Febru 11 cn 2014 Time Required: 5 Minutes Agenda Item Title: Cellular Antenna Placers Int on Tower#1- Concot Agenda Placement New Busine Originating Departrnent/R estor i son Cit y Administrator Requester's Signature Action Requested Discussio See Below Background/Justification (Ple se indicate if any previous action has been taken or if other public bodies have advised): The City has been approached by an AT&T representative to consider a co-location of cellular antenna on the City's water tower#1 located at the City Hall site. Prior to the City engaging in any in-depth discussions or engineering evaluations, Staff does inquire of the City Council has any conceptual objections to the co-location.. Please see the enclosed concept plans.. The City has had a co-location agreement at Tower#2 with Sprint for the last 10 years and has worked very well without any known issues and which also included full-tower rehabilitation. Current lease rates are over$2900 per month and are allotted to water tower rehabilitation fund. Total revenue to date is over$200,000 with no known lost opportunity or other costs. Page 97 of 126 The co-location must follow elements of City Ordinance 1401 (Enclosed) City Ordinance 1410 guides and regulates the placement of such antenna and support structures. A cursory evaluation of critical elements is below: 1. Preferences for Antenna and Support Structure Locations - 1410.03 City Ordinance 1410.03 outlines that a priority placement for such antennas shall be "Public land and existing structures" as well as a high priority for "co-location on existing public utility or antenna support structures". Accordingly,the placement of these antennas on the City's water tower complies such Ordinances. 2. Dimensional Requirements - 1410.04 This water tower is located in an Open Space District and therefore a separate TOWER may not be erected in this area, however this proposal is for antenna installation this section is not pertinent. 3. Distances from Residences 1410.04 (5) This section only applies to "Support Structures", not affixed antennas. Support Structures of up to 150 feet in height must be beyond 300' from any residence; Support structures over 150 feet in height must be over 500' from the closest residence. 4. Tower Design 1410.045 (G) This section requires that antennas on existing structures, including public water towers are to be screened, camouflaged, or used as a decorative element to blend in with the structure or otherwise blend in with the structure. This project proposes 9 antennas and do appear to blend in with the top railing support structure, perhaps giving a crown effect. All antennas shall be painted to match the color of the tower. Other options could be researched. The base facilities could be located inside the Tower so that City Ordinance- 1410.045 (G) (3) regulating screening of such facilities is not applicable. Page 98 of 126 cre o spa n Creospan, Inc. 1515 E. Woodfield Rd. Suite 860 Schaumburg, IL 60173 Date: 1/24/2014 To: Erie Johnson Re: AT&T's Proposal for Collocation on Water Tank at 14168 Oak Park Boulevard North Stillwater. MN 55082 AT&T would like to collocate on a water tank located at 14168 Oak Park Boulevard North, Stillwater, MN 55082. AT&T would like to install nine antennas and supporting equipment. This supporting equipment will likely include standard remote radio heads, surge suppression systems, and cables. AT&T's goal is to begin installation in August 2014. Enclosed with this cover letter are preliminary plans. These are the same preliminary plans that were submitted previously as our A&E firm is still in the process of completing revised drawings. As discussed, the revised drawings will provide for limited,if any, installation of equipment outside the tank. Sincerely, Ronak Desai CREOSPAN Inc. ronak.desai @creospan.com Cell: 847-732-7410 Fax: 847-423-5026 Crec span, Inc. 1515 1. Woodfield Rd. 5«ite 860, 5chaUMbuT•g, IL 60173 Tel: 8417•598.1.101 { Fax: 84.7.41.3.1635 1 infc c7creospan.com Page 99 of 126 CITY OF OAK PARK HEIGHTS #DEVELOPMENT APPLIGA�E] �= 14168 Oak Park Boulevard Pr(}� Box 2007 Base Fee- Oak Perk Hnighto, MN 55082 EamnwAmouo|, (O51) 43g-4439 Fax: (G�i1) 42S-Q574 Street Location of Property_141G8_Oak�JPark Boulevard North,{Stillwater, Legal Description of Property 8*e nttmoh*d____________________________ Owner: Nam C - Address: 141S8 Oak Park Boulevard City: _Oak Park Heights_ Stete. MN___ Zinj _ 55082 Telephone: (Morne) (8osineoa) (Fax) ([thmI_) __..... __._ _________ Applicant; Nero RonekOeoai _______ _ ________�__ AUdnaao� 1 City: _Scl q Gtate: ._.1L­_­______ Z|p� ... U1I3­____ Tokpphonn: (Morno) 847732741D (Ruoin*sy) 847732741 21 X) 847423502 (��eh ` Type ofRnqueatn\ Zohing District Amendment | �'nneOonupadon Conditional Use Peoni\ _X �]�eP|unPa'ip^' Varlanno Single Family Residential !,U�� �o`�oU.ow1 Variance: Other ReuWeoti�iVCmnnnenciaNndustha| `>morp\ Ph/ 8obdivsmn 80hJivioio:-: 0inor ____ �tme� Vooedon , CompnyhenniveP|anAmendmont City Financial Assistance Description ofRequmo8a\: This is also a request fo If a request for planning/zoning action on the subject site or any part thereof has been previouSh approved, please describe itbelow: OwneT/Applicant Page 100 of 126 Development Application, Page 2 General Conditions Application Review The undersigned acknowledges that before this request carr he {:om4iered and/or approved, ail required information and ft;�,s, incl�.rding any deposits, must he paid tri ;he An in�;��rr�pfr�te applicratir3n will b{; rcturuuE,i to tlir, applicant. Trrc; z,p}�iic:atlr�n a��pr�,v�rl hrc c oss commences .arid an application is considered corq*l to w;'en a'l regLl rc;J Iff(-i ori a;rd fees are submitted to the City, Professional Fee Responsibility It is th(e� of the undersigned that all Citv incurred professional fees and expenses asso{Mateo y.viih the processing of this request(s) will b(.,; I:,ioniptly paid upoii ru(;eipf, if payment is not rvc.e,�vcd from the applicant, the property owner af,lc nwledgra and �-,grees to be responsible fo+'tile; unpaid fee balance either by direct payment or a special assessment against the property. Applicants will be billc;,d on a monthly basis for Planning, Engineering, Legal and Cornmunity Development fees m they arc; accrued. If. is understood that interest will be charge€:l can tl7e account at the nl,-i i�i-mi a rate allowed by the fair Credit Act if it becomes thirty (30) days past. due. F ailmo to p;ly lidi-ninistrrative and processing fees in a timely rnanner may result in denial of the c apph ,.iflnn ill i-mW be paid at trio time of application and shall be paid Iarior to the issuance: fr' r� !�riildir7r; Ir�rrr�it. l.he and('r, iJgrj pct ".Ip,lic< rli 11111hu'l and consents that all unpaid fees owing the City of Oak I''irk l k itfil�: sh"A t,€: wipaid utility foes and may be certified for collection , € elingi[oi"J ritiiity N11lids _m.J may be assessed against the subject real property if uMp;aid by Octol')er 31�! of OLa€:,fG Property Address 14168 Oak Park Boulevard North, Stillwater, MN 55082 bate: Owner Signature.____._._......_.__ —`=— date, Applicant Signature Page 101 of 126 w- 4 Z O V ry O "Y LLI >s 3 a aw„ a m �o � OB vm w 2; s W _ LU �w Zna w _ .. W �tj x Tv — n a- o a- X.- N Yry _ l ! 2Z 0 4 I N a �b. =Ea LWL N G r -- (• T 4 rc a N Q 4 m 3 U = Q O cn c^! 11- 0ZM em LO c� __ !. �? � W =� - ° n- El IN N p o o. r a re u e a ._ mtl d tai a °� Sir y o a J m �p P„m V c :S m r a, o oN �2 N o $ �g a� n aryl LU 0 IL ti Pee mg CI4 U N 71' T ��� 77 LIJ i ij ,\\`t _ , ,; I I � of go-! EZ9 ho Mvi 04 r 1 01 jp - ------------ -- -- --- --- -- e If 0" `'4 1410 AN ORDINANCE REGULATING THE PLACEMENT OF TELECOMMUNICATION TOWERS AND ANTENNA. THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS,WASHINGTON COUNTY, MINNESOTA DOES HEREBY ORDAIN: 1410.010 Purpose. In order to accommodate the communication needs of residents and businesses (while protecting the public health, safety, and general welfare of the community), the council finds that these regulations are necessary in order to: (1) Minimize adverse visual effects of towers through artful design and siting standards; and (2) Avoid potential damage to adjacent properties from tower failure through structural standards and setback requirements; and (3) Maximize the use of existing and approved towers, structures and buildings to accommodate multiple antennas in order to reduce the number of towers needed to serve the community. 1410.020 Definitions. The terms defined in this ordinance have the meanings given them. (1) Amateur Radio Antenna. Any equipment or device used to transmit, receive or transmit/receive electromagnetic signals for "Amateur Radio Service" communications as defined in 47 C.F.R. Part 97.3(4), and as used in 47 C.F.R.Part 97.15(a). (2) Antenna. Any device, which by use of any means, is designed to transmit or receive any electromagnetic,microwave, radio,television, or other frequency energy waves, of any type, for any purpose. (3) Antenna Accessory and/or Secondary Use. Those antenna including radio and television receiving antennas, satellite dishes, TVROs two (2) meters or less in diameter, short-wave radio dispatching antennas, or those necessary for the operation of electronic equipment such as radio receivers, ham radio transmitters and television receivers that are Page 105 of 126 customary and incidental to allowed principal uses within the various zoning districts of the City. (4) Antenna, Camouflaged Structure. A monopole in which the pole is hidden from view. (S) Antenna, Co-Location: Locating more than one antenna or set of antennas on the same antenna mount. (6) Antenna, Guyed Tower. A communication tower that is supported, in whole or in part, by guy wires and ground anchors. (7) Anteiina, Height. The vertical distance measured from the base of the antenna mount at grade to the highest point of the antenna. (8) Antenna, Lattice Tower. A self-supporting communications tower consisting of an open work structure made of crossing bars or rods forming a network used for support. (9) Antenna, Monopole. A self-supporting communication tower consisting of a single pole. (10) Antenna, Mount. Any structure which supports an antenna including communication towers, alternative tower structures, and the roofs or walls of buildings. (11) Antenna, Public Utility Microwave: A parabolic dish or cornucopia shaped electromagnetically reflective or conductive element used for the transmission and/or reception of point to point UHF or VHF radio waves in wireless telephone communications, and including the support structure thereof. (12) Antenna, Radio and Television, Broadcast Transmitting. A wire, set of wires, metal or carbon fiber rod or other electromagnetic element used to transmit public or commercial broadcast radio, or television programming, and including the support structure thereof. (13) Antenna, Radio and Television Receiving. A wire, set of wires, metal or carbon fiber element(s), other than satellite dish antennas, used to receive radio, television, or electromagnetic waves, and including the support structure thereof (14) Antenna, Satellite_ Dish:_ A device incorporating a reflective surface that is solid, open mesh, or bar configured and is in the shape of a shallow dish, cone, horn, or cornucopia. Such device is used to transmit and/or receive radio or electromagnetic waves between terrestrially and/or Page 106 of 126 orbitally based uses. This definition shall include, but not be limited to, what are commonly referred to as satellite earth stations, TVROs (television, receive only) and satellite microwave antennas and the support structure thereof (15) Antenna, Satellite Dish Height: The height of the antenna or dish measured vertically from the highest point of the antenna or dish when positioned for operation, to the top of the foundation which supports the antenna. (16) Antenna, Short-Wave Radio Transmitting and Receiving. A wire, set of wires or a device, consisting of a inetal, carbon fiber, or other electromagnetically conductive element used for the transmission and reception of radio waves used for short-wave radio communications, and including the support structure thereof. (17) Antenna, Support Structure. Any building or other structure other than a tower which can be used for location of antennas. (18) Antenna Tower. A self-supporting lattice, guyed or monopole structure constructed from grade which supports personal wireless service antennas. The term tower shall not include amateur radio operators' equipment, as licensed by the FCC. (19) Antenna Temporary TgmporLry Mobile. Any mobile tower, pole, or structure located on a trailer, vehicle, or temporary platform intended primarily for the purpose of mounting an antenna or similar apparatus for personal wireless services, also commonly referred to as Cellular on Wheels(COW). (20) FAA. This shall mean the Federal Aviation Administration. (21) FCC. This shall mean the Federal Communications Commission. (22) Personal Wireless Service. A device consisting of metal, carbon fiber, or other electromagnetically conducive rods or elements, usually arranged in a circular array on a single supporting pole or other structure, and used for the transmission and reception of wireless communication radio waves including cellular, personal communication service(PCS), enhanced specialized mobilized radio (ESMR),paging and similar services and including the support structure thereof (23) Structure, Public. An existing tower edifice or building of any kind, or any piece of work artificially built up or comprised of parts jointed together in some definite manner which is owned, or rented and operated by a federal, state, local government agency or public/semi-public utility. Page 107 of 126 (24) Registered Engineer. An engineer that is registered in accordance with the laws of the State of Minnesota. (25) Wireless Communication Site: A tract parcel of land or location that contains wireless communication facilities consisting of the antennas su>>ort structure and related equipment like storage buildings or equipment cabinets. 1410.030 Preferences for Antenna and Support Structure Locations. When selecting sites for the construction of new Antenna Support Structures and/or for the placement of new antenna, the following preferences shall be followed in order of listing: (1) Preferred land use areas. A. Public land and existing structures. B. Industrial zoned property C. Freeway development corridors in non-residential areas, at least 1,000 feet from the edge of the road right of way to the antenna support structure. D. Athletic complexes,public parks, and golf courses. E. Parking lots if the monopole replicates, incorporates or substantially blends with the overall lighting standards of the lot. F. Private open land when such a structure is in accordance with the Comprehensive Plan. G. Other land use areas where towers and antenna have been defined as conditional uses upon the grant of a special use permit, as designated in the community zoning and land use code. (2) Preferred support structures. A. Existing power, lighting or phone poles. B. Co-location on existing public utility or antenna support structures. C. Church steeples. D. Sides of buildings- over two stories high. Page 108 of 126 (3) Prohibitions. A. No new support structures shall be approved, at any location other than a "preferred land use area," unless the applicant shows to the reasonable satisfaction of the City that such locations are not feasible from an engineering standpoint. B. No new support structures shall be approved for construction, unless the applicant shows, to the reasonable satisfaction of the City, that a "preferred support structure" is not feasibly available for use from an engineering standpoint. 1410.040 Dimensional Requirements. (1) Zoning Districts. In addition to the districts specified below, any proposed antenna or tower must meet the requirements of any zoning district and any zoning overlay district, e.g., flood zone and the Lower St. Croix B1uifIand/Shoreland Management Ordinance. Where in conflict the provisions of this Ordinance and the preferences established hereby shall be construed to have priority over the provisions of the zoning code. A. Residential Districts. Towers are not preferred in any Residential District. Subject to the priorities and preferences established herein antenna may be allowed if not greater that 15 feet higher than the supporting structure. The total height of the antenna and structure shall not exceed 35 feet. B. Business Districts. Towers are not preferred in any Business District. Antenna, if placed on the roof or exterior of the building must not be greater than 15 feet higher than the supporting structure. The total height of the supporting structure and antenna shall not exceed 45 feet. C. Industrial District. Towers under 45 feet are preferred in this District. Towers over 45 feet are allowed with a Conditional Use Permit. Towers over 150 feet are not allowed. Antenna are allowed if the height of the supporting structure plus the antenna is not greater than 60 feet. Any proposed antenna where the antenna plus the supporting structure would be greater than 60 feet and less than 150 feet requires a Conditional Use Permit. D. Agricultural District. Towers under 45 feet are allowed in this district. Towers over 45 feet are allowed with a Conditional Use Permit. Towers over 150 feet are not allowed. Antenna are allowed if the height of the supporting structure plus the antenna is not greater Page 109 of 126 than 60 feet. Any proposed antenna where the antenna plus the supporting structure would be greater than 60 feet and less than 150 feet requires a Special Use Permit. E. Open Space District. Towers are not allowed in districts designated as open space(0). (2) Exceptions p to Maximum Height Restrictions. The maximum height _.., restrictions in sub-paragraph (1) shall not apply to public structures used as an antenna support structure. Additionally, no antenna may extend more than fifteen(15) feet above its antenna support structure. (3) Setback Requirements. In all districts, all antenna support structures shall be setback from the nearest property line at least a distance equal to the height of the antenna support structure. This provision does not apply to existing antenna support structures unless said structure is enlarged or structurally modified. (4) Minimum land Requirements. Minimum land area for freestanding monopoles on vacant properties in residential districts shall be five(5)acres. (5) Distance from Residences. A. Antenna support structures of up to one hundred fifty (150) feet in height shall not be constructed within three hundred (300) feet of any residential structure, B. Antenna support structures of over one hundred fifty (150) feet in height shall not be constructed within five hundred (500) feet of any residential structure. 1410.045 Tower Design. General wireless communication structures shall be designed so as to reduce the visible impact on the Oak Park Heights skyline and impact to surrounding residents and businesses. All wireless communication structures shall reflect a high quality of design when viewed from near or far by using designs compatible with their surroundings. The following requirements apply to all wireless communication towers or structures: A. General wireless communication towers shall be of a monopole design unless the City Council determines that an alternative design requested by the applicant would better blend into the surrounding environment. This provision does not apply to amateur-radio towers or commercial and public radio or television towers. B. If the equipment cabinets or storage buildings contain machinery that Page 110 of 126 produces noise, the cabinet, or building shall be designed so that the noise is not perceptible outside the structure. C. The equipment cabinets shall be buried, screened by landscaping, or the storage buildings constructed so as to be similar to buildings found in the area. D. Access to the site shall be similar to driveways typically required or found in the area. E. When the equipment, monopole, or stealth structure is not longer needed or being utilized, they shall be removed. F. New structures(monopoles, stealth towers) shall be designed to permit future co-locations(placing additional antennas owned by different providers on the same structure). G. Wireless communication sites on or in existing structures such as buildings, communication towers,water towers, signs, clock towers, bell towers, and light standards shall comply with the following standards: (1) Antennas requiring roof mounts or side mounts attached to buildings and structures like clock towers are to be screened, camouflaged, used as a decorative element to blend in with the structure, or otherwise blend in with the structure. (2) Antennas on signs or light standards shall be placed inside the sign whenever possible or mounted so as to be accessory to the structure not overwhelming the primary use. (3) The equipment cabinets are also to be screened, camouflaged, hidden, or placed in a manner similar to other types of mechanical equipment associated with the structure. H. Wireless communication sites consisting of shorter monopoles located where the existing topography, vegetation, buildings, or other structures provided screening shall be hidden among trees or buildings to allow the antennas to transmit while hiding the pole. I. Wireless communication sites that cannot be screened or camouflaged shall utilize stealth towers constructed to resemble more commonly accepted structures, such as church steeples, light poles, bell towers, clock towers, gateway elements, and monuments for the purpose of hiding antennas, shall comply with the following: (1) When the stealth structure is part of an existing building like Page 111 of 126 adding a steeple to a church, the construction of the tower and equipment cabinet enclosure should complement and match the existing building. (2) When the stealth structure is independent of an existing building, it should fit the context of its surroundings and look as though it could serve the purpose of the real structure. The equipment cabinets or storage building should be integrated into the structure or located with similar structures. J. Shorter monopoles with low profile antenna arrays like cross polarized antennas which can blend in with other structures or resemble more commonly accepted utility poles: (1) The antennas should have a low profile, such as being close to the pole. (2) The monopoles should closely resemble utility poles in height and size and not require security fencing or blend in with other structures, such as flag poles or light standards. (3) Equipment cabinets should be buried or resemble cabinets associated with other utilities; storage buildings should resemble similar buildings in the area. Storage buildings may need to be placed away from the pole to keep from drawing attention to the pole. K. Wireless communication towers in historic districts shall follow established review procedures for construction or alteration. L. Wireless communication towers in areas subject to design guideline provisions shall follow established review procedures for construction or alteration. 1410.050 Permit Requirements. (1) General Rule. Except as indicated below, Conditional Use Permits are required before any antenna or antenna support structure is installed or constructed. Applications for Conditional Use Permits shall be made on forms available from the City and shall be processed in the manner as are other Conditional Use Permits pursuant to the City's Zoning Ordinance. In reviewing an application, the City Council shall consider the advice and recommendations of the planning and zoning commission and the effect of the proposed use upon the health, safety, convenience, and the general welfare of occupants of surrounding lands, the effect on property values of Page 112 of 126 property in the surrounding areas, and the effect of the proposed use on the comprehensive plan. The Council shall maintain a written record regarding the basis for its determination for each application and shall issue its determination to each applicant in writing. (2) Administrative Permits. A Building permit may be issued by the City Administrator to any applicant whom.the City Administrator determines has complied with all of the teens, requirements, regulations and conditions of this Ordinance for the following: A. Antennas to be constructed or collocated on a public structure. B. Satellite dish antennas larger than two(2)meters but smaller than six (6)meters in size. C. Antennas or antenna support structures erected temporarily for test purposes or for emergency communications. "Temporary" shall mean that the antenna or support structure is removed within seventy- two (72) hours following the termination of testing or emergency communication needs. Any person aggrieved by the City Administrator's decision shall be entitled to appeal that decision to the City Council. (3) No Permits Required. No permits are required for the following: A. Household television antennas extending less than fifteen (15) feet above the highest point of a residential structure. B. Satellite dish antennas two (2) meters or less in size for residential use purposes. C. Adjustment, repair or replacement of the elements of an antenna, provided that such work does not constitute a clear safety hazard. D. Antennas and antenna support structures used by the City for City purposes. 1410.060 Antenna Regulations in All Districts. (1) The following standards shall apply to all antennas and antenna support structures: A. All obsolete and unused antennas and antenna support structures shall be removed within twelve (12) months of cessation of operation at Page 113 of 126 the site, unless an exemption is granted by the Zoning Administrator. After the facilities are removed, the site shall be restored to its original or an improved condition. The City may require that a Letter of Credit be posted with the City to guarantee compliance with this provision. B. All antenna shall be constructed in compliance with City building and electrical codes. C. Structural design, mounting and installation of the antenna shall be in compliance with manufacturer's specifications. The plans shall be approved and certified by a registered professional engineer at the owner's expense. D. When applicable, written authorization for antenna erection shall be provided by the property owner. E. No advertising message shall be affixed to the antenna structure. F. The height of the antenna shall be the minimum necessary to function satisfactorily, as verified by a registered electrical engineer. G. Antennas shall not be artificially illuminated and must not display strobe lights unless required by law or by a governmental agency to protect the public's health and safety. When incorporated into the approved design, the tower may not support light fixtures used to illuminate ball fields,parking lots, or other similar areas. H. When applicable, proposals to erect new antenna shall be accompanied by any required federal, state,or local agency licenses. I. No new antenna support structures shall be constructed if it is feasible to locate the proposed new antenna(s) on existing support structures. "Feasibility" shall be determined according to generally accepted engineering principles. If a new antenna support structure is to be constructed, it shall be designed structurally and electrically to accommodate both the applicant's antennas and comparable antennas for at least two (2) additional users if the antenna support structure is over one hundred (100) feet in height, or for at least one (1) additional user if the tower is over sixty (60) feet in height. Any antenna support structure must also be designed to allow for future re-arrangement of antennas upon the tower and to accept antennas mounted at different heights. Other users shall include, but not be limited to, other cellular communication companies, Personal Communication Systems companies, local police, fire and ambulance companies. Page 114 of 126 J. Antenna support structures shall be constructed and painted to reduce visual impact and according to all applicable F.A.A.requirements. K. The use of guyed towers is prohibited. Towers must be self- supporting without the use of wires, cables, beams or other means. The design should utilize an open framework or monopole design. Permanent platforms or structures, exclusive of antennas, are prohibited. L. The base of any tower shall occupy no more than five hundred (500) square feet and the top of the tower shall be no larger than the base. M. Antennas and antenna support structures must be designed to blend into the surrounding environment through use of color and camouflaging architectural treatment, except in instances where the color is dictated by federal or state authorities. All locations should provide the maximum amount of screening from off-site views as is feasible. Existing on-site vegetation shall be preserved to the maximum extent practicable. N. The base of all antenna support structures shall be landscaped according to a plan approved by the City Engineer. Accessory structures shall be designed to be architecturally compatible with the principal antenna support structure. O. Antennas shall be subject to state and federal regulations pertaining to non-ionizing radiation and other health hazards related to such facilities. If new, more restrictive standards are adopted, antennas shall be brought into compliance with the new standards by the owner and operator. The cost of verification of compliance shall be borne by the owner and operator of the antenna. P. Except as approved by the City as to public utilities, no part of any antenna or support structure, nor any lines, cable, equipment, wires, or braces shall at any time extend across or over any part of any right- of-way,public street,highway,sidewalk, or property line. Q. All metal towers(and all necessary components) shall be constructed of, or treated with, corrosive resistant material. R. All antennas and support structures shall be reasonably insured for injury and property damage caused by collapse or other catastrophic failure. Page 115 of 126 S. All new antenna support structures shall be constructed to provide space for the installation of a City emergency/fire siren in such a fashion that it will not interfere with any antennas. Said space shall be available for said use by the City at no cost to the City. (2) The following regulations shall apply to all antennas and antenna support structures for which a Conditional Use Permit,Building Permit or Site Plan is required under this Ordinance: A. The applicant shall demonstrate by providing a coverage/interference analysis and capacity analysis prepared by a registered professional engineer that location of the antennas as proposed is necessary to meet the frequency reuse and spacing needs and to provide adequate coverage and capacity to areas which cannot be adequately served by locating the antennas in a less restrictive district. Said analysis shall also demonstrate to the reasonable satisfaction of the City that the proposed use will not interfere with the radio, television, telephone and other similar services enjoyed by the properties in the area. B. Transmitting, receiving and switching equipment shall be housed within an existing structure whenever possible. If a new equipment building is necessary for transmitting, receiving and switching equipment, it shall be situated in the rear yard of the principal use and shall be screened from view by landscaping. C. 1. Unless the antenna is mounted on an existing structure, at the discretion of the City, a security fence not greater than eight (8) feet in height with a maximum opacity of fifty (50) percent shall be provided around the support structure. 2. All antenna support structures shall be reasonably protected against climbing. D. At least annually, and at each time a new user is added to an antenna support structure, the owner or operator shall provide to City a report from a registered engineer that the antenna(s) comply with all applicable regulations regarding emission of radiation and electromagnetic waves. E. The base of all antenna support structures shall be posted with signs stating "Danger High Voltage" on all sides. 1410.070 (1) Exemptions. Page 116 of 126 Antennas and antenna support structures for federally licensed amateur radio operators are hereby exempted from the provisions of this ordinance. (2) Site Plan. No amateur antenna support structures shall be constncted unless Site Plan approval has been given by the City Administrator. Any person aggrieved by the City Administrator's decision shall be entitled to appeal that decision to the City Council. (3) Support Structure Construction. Amateur radio support structures (towers) must be installed in accordance with the instructions furnished by the manufacturer of that tower model. Because of the experimental nature of the amateur radio service, antennas mounted on such a tower may be modified or changed at any time so long as the published allowable load on the tower is not exceeded and the structure of the tower remains in accordance with the manufacturer's specifications. 1410.080 Effect on Existing Towers. Antennae and towers in existence prior to the enactment of this ordinance which do not conform or comply with this section are subject to the following provisions: (1) Towers may continue in use for the purpose now used and as now existing but may not be replaced or structurally altered without complying in all respects with this section. (2) If such towers are hereafter damaged or destroyed due to any reason or cause whatsoever, the tower may be repaired and restored to its former use, location, and physical dimensions upon obtaining a building permit thereafter, but without otherwise complying with this section. However, If the cost of repairing the tower to the former use, physical dimensions, and location would be 50% or more of the cost of a new tower of life kind and quality, then the tower may not be repaired or restored except in full compliance with this section. 1410.090 Inspections and Violations. All towers, monopoles, antennas and the like must obtain a building permit and are subject to inspection by the city building official to determine compliance with construction standards. Any person who shall do or commit any act that is forbidden by the provisions of this ordinance shall be guilty of a misdemeanor. Page 117 of 126 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 118 of 126 f W 7 4. Oak Park Heights Request for Council Action Meeting Date February 11"', 2014 Time Required: 5 Minutes Agenda item Title: Consider Resolution — Supporting Bayport Fire Station Concept and Service Agreement Agenda Placement new Business Originating Department/Re estor Johnson Ci Administrator Requester's Signature Action Requested Discussion, Possible Action Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): The City has received the enclosed letter from the City of Bayport asking that it consider supporting a funding concept for a new fire station and a longer-term service contract. I did take the opportunity to draft a summary resolution that offers a summary response and offers such general support. In the end a final agreement should be executed between the four entities that outlines costs. ownership, exit from the agreement, term and possible changes in taxable values, (if the King Plant becomes untaxable). These however are details that would need to be worked out if the Project proceeds. Please note that the concept does request he City make a 15-year financial commitment of $70,000.00 based on the Fair Share Formula and which can change annually. As of 2014 the City is 52.5% of total costs. I would presume that Bayport Fire Chief/City Council Member Mark Swenson will have some additional input at the Council meeting. Page 119 of 126 RESOLUTION A RESOLUTION SUPPORTING THE CONCEPT OF THE CONSTRUCTION OF A NEW FIRE STATION FOR THE BAYPORT FIRE DEPARTMENT AND THE ARRANGEMENT FOR A MULTI-YEAR SERVICE AGREEMENT FOR FIRE PROTECTION SERVICES Whereas, the City of Oak Park Heights has purchased Fire Protection Services from the City of Bayport for more than fifteen years; and, Whereas, the Bayport. Fire Department has provided superior services with an all-volunteer staff, and, Whereas, the City annually executes a service agreement for such Fire Protection Services that is an agreement for services only; and, Whereas, the City does not desire at this time to acquire ownership of fire department capital equipment of infrastructure nor be responsible for its costs, except as noted below; and, Whereas, the City of Bayport Fire Station has generally exceeded its useful life and service capacities needed for a community of current size and which is anticipated to continue to grow. NOW, THEREFORE, BE IT RESOLVED that the City of Oak Park Heights does support the execution of a multi-year service agreement, possibly extending to fifteen years, supplanting the annual contract process for allocation of Fire Protection Services, subject to a revised final agreement executed between the four participating public entities of the City of Bayport, Baytown Township, West Lakeland Township and the City of Oak Park Heights. BE IT FURTHER RESOLVED that the City Council for the City of Oak Park Heights does support the concept of anew fire station with a fiuiding scenario that is appropriately allocated between the four participating public entities of the City of Bayport, Baytown Township, West Lakeland Township and the City of Oak Park Heights which at this time is conceptually based upon the Fair Share Formula. BE IT FURTHER RESOLVED that a final partnership agreement shall be executed between the four participating public entities for a new fire station which must also address issues related to departure from the agreement, substantial changes in a taxable property, ownership of property and major capital and services to be provided or others matters as they may arise. Adopted by the City Council, this_day of February,2014 Mary McComber, Mayor Attest: Eric Johnson, City Administrator Page 120 of 126 ' x i CITY OF BAYPORT 294 NORTH THIRD STREET BAYPORT,MINNESOTA 55003 PHONE 651-275-4404 FAX 651-275-4411 February 6,2014 Honorable Mayor and City Council City of Oak Park Heights PO Box 2007 Oak Park Heights, MN 55082 Honorable Mayor and City Council, Thank you for your continued partnership with the City of Bayport for fire protection and for your consideration of a long-term service agreement. Further, we appreciate your consideration of a cost- share arrangement to pursue the construction of a new facility for the Department to better serve the region's needs. In an effort to fully gauge your support, please accept this memo of information for your consideration The City has been pursuing the construction of a fire station for a number of years, due to the size limitations of the current station and the impacts that issue has on the need for the Department to continually adjust to growth and development in the service region. Significant development of senior housing in Oak Park Heights and Bayport, coupled with an increased density of housing and retail usage and the construction of the St. Croix Crossing project continue to put added pressure on the Department. At this point, the current facility is not adequately equipped to house the size of department needed to support the service region's 13,000 residents and vast array of development. As you are aware, the City of Bayport owns, maintains, and is largely responsible for the purchase of new equipment for the Department. A small portion of the Department's annual budget is allocated for long- term capital expenditures, but the main cost responsibility falls squarely on the City of Bayport. In order to achieve success in the Fire Station project, and to ensure fairness amongst the four communities involved in this partnership, the City of Bayport has proposed a cost-share scenario for the funding of the new station, along with a long-term service contract to align with the term of the cost-share arrangement for the station. Please find below a cost-share proposal that has been offered to the other communities served by the Department. This scenario is one of three considered, but ultimately proves to be the most cost-effective and equitable. An estimated building cost of $6M is utilized, which is a rough approximation of construction costs at this time. A $2M initial contTlibution from the City of Bayport is shown, along with an estimated $2M in private and public grants, leaving a final cost of$2M being disbursed over 15 years to the four communities. The cost-share rate for each jurisdiction is calculated utilizing the 2014 Cost Share Rates. lEst,Projec4for $6,000,000 Public Grant $2,000,000 Baypoution $2,000,000 amoust-Share $8,000,000 City Tota l Cost Per Year Expense(for 15 yr.) Bayport (after initial$2M) $357,600 $23,840 Oak Park Heights ,_.._._ $1,05 1-600 _ $70,106.67 Baytown 5192,600 $12,840 West Lakeland S29S,2.00 $26,546.67 Total $2,000,000 $133,333.34 Page 121 of 126 i o Fire Station Letter to Oak Park Heights Pg. 2 At this point, these numbers are based upon construction cost estimations and assumptions of grants received, and are subject to some fluctuation. The numbers are shown simply to initiate the conversation on the possibility of this arrangement. This proposal has been presented on a conceptual basis to Baytown Township and West Lakeland Township, and both have indicated an initial interest in the opportunity. Baytown Township passed a formal resolution of support on February 3, 2014 (attached), signaling their support of a 15-year service contract along with the aforementioned cost share arrangement. The Township of West Lakeland will be considering this opportunity at its March I l Board Meeting. Lastly,the Bayport City Council also passed a resolution of support for the further investigation of this project on December 2,2013 (attached). Once again, we greatly appreciate your continued support and consideration of this opportunity. We are confident that this arrangement would ensure the success of this important project, allowing the Bayport Fire Department the ability to continue providing high-quality fire services in the St. Croix Valley for generations to come. Please don't hesitate to contact me with any questions or concerns. I look forward to many future conversations about this opportunity. ;cerely Log Martin City Administrator City of Bayport Cc: Eric Johnson,City Administrator ,Ittachments: Baytown Township Resolution of Support Res.13-29, Bayport City Council Resolution of Support Page 122 of 126 N � ((9f0WR 'Jouunh-P ` 4220 Osgood Avenue Notch I Stillwater,MN 55082 ax_r P: (851)430-4992 1 F:(651)430-4986 1 E-baytowncf @comcasl.net Board of Supervisors Meeting—February 3,2014 Chairman Kent Grandlienard called the February 3,2014, Supervisor's Meeting to order at 7:00 pm. Baytown Community Building. 4020 McDonald Dr. N..Baytown. Members present: Kent Grandlienard,Reif Fredkove, John Fellegy,Mike Amundson and Robert Kroening. Also present Dave Magnuson, NCtoMCy. %larsha Olson, Treasurer,and Connie Fredkove,Town Clerk. Approval of Minutes and payment of hills Ron Fredkove moved to approve the January 6,2014 minutes as published seconded by Mike Amundson. All in favor,motion passed. Ron Fredkove moved to pay the January 2014 bills and accept the deposits as read,seconded by John Fellegy. All in favor,motion passed. Fire Contract with City of Bayport- Mark Swenson, Bayport Fire Chief Chief Swenson discussed the Fire Contract and the newv Fire hall. A nev,Civil Defense siren has been installed near Inspiration. Anew station is being built. The e0LJpinent has gotten bigger as has the communities. The locations will be on the corner of County 14 and Stagecoach,it will be a b Million.Dollar project. Mike Amundson moved to approve the 2014 Contract to Furnish Fire Protection between Baytown Township and City of Bayport,seconded by Ron Fredkove. All in favor,motion passed. Mike Amundson moved to approve the Town's commitment to share in the capital costs of a new Bayport Fire Station over a 15 year period at an estimated total cost of$190,000,with the details to be worked out in final form for future Town Board approval,and to explore with Bayport a possible 3 year contract for Fire Service beginning in 2015..seconded bs John Fellegy. All in favor,motion passed. 2015 Budget Discussion The Treasurer and Clerk discussed the budget %vith the Board The Board was asked to send any suggestions to the Clerk. A revised budget will be brought to the Board for approval in March. Rudger Run Tliere w--ill be a run tlu-ough the township to Tuly, starting at the Washington County Fairgrounds. Permits will be through Washington County. Flyers will be out to the residents. Supervisor reportslannouncenrent Ron Fredkove—signs on the GPS John Fellegy— MSC NVO—January 9,2014—Highway 36 review. Blue Thumb—rain gardens. Water quality monitoring reports. Kent Grandlienard—Stoplight is in an working on Stagecoach. Mike Amundson— Open Board Review-April 7,2014.. 4 PM—6 PM. A supervisor should be trained for future. Open House for Manning Ave/County 15 corridor Management project ---Feb 20'h—3-5 PM,5-7 PM General Public at the Baytown Community Building. Gateway Corridor—Globe University in Woodbury a meeting Feb 6—5-7 PM concerning aligning the rail/Bus and Interstate 94. Asked Mr.Magnuson about the Osgood—Easement letter. Jim Studenski was asked to review therm. Dave Magnuson has been working with an appraiser to value the land. Dave will bring the values to the Board for the next Meeting. Robert Kroening—Nothing at this time New Business Resolution 2014-02 proposed by the Minnesota Association of Township. Page 123 of 126 z m Baytown Township—Meeting Minutes—February 3,2014 John Fellegy moved not to approve Resolution 2014-02 Support of a Comprehensive Omnibus Transportation Finance Bill,seconded by Mike Amundson. All in favor,motion passed. Old Business Township Election will be held on March 11,2014 John Hall— 14400 Olinda Blvd,has filed for Seat No. 5. The question will be on the ballot moving the annual election to November even numbered years. Annual meeting will be held on March 11,2014 immediately following the annual election. Adjourn Mike Amundson moved to adjourn the meeting,seconded by John Fellegy. All in favor,motion passed. Meeting was adjourned at 8:50 p.m. Submitted by Connie Fredkove Connie Fredkove Baytown Township Clerk Next Meeting: Board of'1,leeting—March 3, 2014—7:00 PM Township Elections—March 11,2014—10:00 AM—8:00 PM Township Annual Meeting—March 11,2014—8:00 PM Page 124 of 126 RESOLUTION NO. 13-29 EXTRACT OF THE CITE' COUNCIL MEETING MINUTES OF THE CITY OF BAYPORT, WASHINGTON COUNTY, MINNESOTA HELD DECEMBER 2, 2013 Pursuant to due call and notice therefore, a regular meeting of the City Council of the City of Bayport, Minnesota was duly held at Bayport City Hall in said municipality on the 2"d day of December 2013 at 6:00 p.m. The following members were present: Mayor St. Ores, Councilmembers Carlson, Goldston, Hanson and McGann The following members were absent: None Councilmember Carlson introduced the following resolution and moved its adoption: A RESOLUTION DECLARING SUPPORT TO PROCEED WITH INVESTIGA'T'ING A NEW SITE FOR THE BAYPORT FIRE DEPARTMENT WHEREAS,the community values,supports, and appreciates the efforts and services of the Bayport Fire Department;and WHEREAS,the existing Fire Department building is in a state of disrepair,which poses safety concerns for personnel and equipment; and WHEREAS,the existing Fire Department building is unable to accommodate the increasing storage needs for vehicles and equipment, as well as training facilities for personnel, as the department's call volume continues to increase due to population growth in the communities served by the department;and WHEREAS,the existing Fire Department location poses safety concerns,due to its proximity to the elementary school and residential neighborhoods; and WHEREAS,the City Council held a workshop on November 4,2013 to discuss existing concerns and future needs for the Bayport Fire Department; and WHEREAS,the City Council has declared it is in the best interest of the city to proceed with investigating a new site for the Bayport Fire Department; NOW, THEREFORE BE IT RESOLVED,the City Council hereby declares its support and authorizes the City Administrator to proceed with the necessary steps to investigate a new site for the Bayport Fire Department. The motion for adoption of the foregoing resolution was duly seconded by Councilmember Hanson and upon roll call being taken thereon, the following vote via voice: Page 125 of 126 Susan St. Ores-aye Dan Goldston- aye Connie Carlson -aye Patrick McGann - aye Michele Hanson- aye WHEREUPON,said Resolution was declared duly passed and adopted and signed by the Mayor and attested by the City Administrator. Passed by the City Council, City of Bayport, Washington County, Minnesota,this 2 a day of December 2013_ JES �� Gtr..._ _ i" ��-•-___.. Susan St. es, Mayor LJt Ma-i�lin, City Administrator 2 Page 126 of 126