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10-08-2013 Council Handouts
City of Oak Park Heights Bills Presented for Payment October 8,2013 Payroll Gross Payroll with PERA, FICA, and Medicare Mayor&Council: 10-8-13 2,675.10 City administration: 10-15-13 9,755.81 Finance 9-30-13 Overtime 0.00 10-15-13 10,149.91 Police Department: Full-Time 9-30-13 Overtime 3,995.31 10-15-13 39,462.82 Total Police Department 43,458.13 Building Inspection Department: 10-15-13 3,232.09 Street Department 10-15-13 1,037.32 Park and Recreation Department: 9-30-13 Overtime 315.17 10-15-13 1,130.45 Part-Time 10-1-13 718.57 Utility Department Full-Time(Water) 9-30-13 Overtime 902.29 10-15-13 6,863.15 Full-Time(Sewer) 9-30-13 Overtime 902.21 10-15-13 4,269.79 Full-Time(Storm Sewer) 9-30-13 Overtime 0.00 10-15-13 799.72 Total Utility Department 13,737.16 Total Payroll 86,209.71 a E :3 CN -r Z O < N O O tlY 47 )O o M 17 MO N .- O M M N v � (` N N M O a o o0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 t0 O 0 <n �_ m W t00 O N M N O )tY O t0 N N U <t M O O O a0 OD W CN M Cl) Q q ' Y N N 5 `r v Y Y N CL M � O O O O O O O O O O O O O O O O r r n N U O N N O N N N O O p h CO O O O to O O C l6 CD N OD to GD MMO o d tri th OD 0 o v rn of ri N t0 O 'R N O a N N N N co N co N d' U C M to M M n N V O O 1- 1` E V N M Q O N O N j tp h N lO GD M O V N � O t0 O O N 06 O C O O M � fV M E )O 0 N N N t0 e} Q M Oct st N N t` n O C N M M M M M M M M M M M M M M M _M N N N N N N N N N N N _N N O M O CD O O 0 0 0 0 0 0 O O O O M 7 O O O O O O O O O O O 66 O O O O O O O O O O O C N E t6 a N M M M M M M M M M M M M M M M M O O O O O O O O O o O O O O O O N N N N N N N N N N N N N N N N O O O O M M_ M O M O O O O O O O N N O) W d) O O O O O O O O 0) ) 0) M C O O O p O O O O w CO " w M O O N m O O (n w d N N F F J d F- Cl) O) w w M rz a rL m m N p_ U) .~y. 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LL F- F- F- F- H m m LLL U U U U U W N m J J J J J W W LU CL r � � 0000ao (D a M M M M M Q' E b (") V OD OD N z O N Z Cl) v o m � n M A o rn M rn O) O N h N 0 O O O O U N N co>> O OND W W O O d N `l Z J S Z5 U Z O U U) O }' }' 0 }' C9 Q Q U U U 1 J D Z W W W W W m m O =O W W W W W 2 2 N W W W W W Q Q Q X X X X X N N w a M } ° o °n(n ( io on n ( C7 _ E j W v v co r z o w 3 a U ¢ o Y a� X N Q v a OLL o 0 o m m m o di O y a to F r = n h n h n n n U U Z U U Oak Park Heights Request for Council Action Meeting Date October 8'h,2013 Time Required: 3 Minutes Agenda Item Title: Street reconstruction—Assessment Deferments Agenda Placement New Bus' ss Originating Department/Re es o 'c so Ci .Administrator Requester's Signature Action Requested A ro e r olutions as Presented Background/Justification 1 ase indicate if any previous action has been taken or if other public bodies have advised): In 1995 the City Council did adopt two assessment deferment hardship policies by resolution— one for senior citizens/disabled and one for income based deferment. MN STAT. 429.061, subd.2 does continue to allow such deferments. Attached are two resolutions that are updates of the 1995 Resolutions and which are adjusted to 2013 dollars for income tests. 13-10-38—Senior Citizens or Retired or Disabled Deferments 13-10-39—Low and Moderate Income Deferments. RESOLUTION 13-10-38 A RESOLUTION ESTABLISHING POLICY STANDARDS AND GUIDELINES FOR SENIOR CITIZENS OR RETIRED AND DISABLED PERSONS HARDSHIP FOR SPECIAL ASSESSMENT DEFERRAL WHEREAS, Minnesota Statute Chapter 435 . 193 (or as amended) provides that a statutory city making a special assessment may in its discretion defer the payment of that assessment for any homestead property owned by a person 65 years of age or older, or retired by virtue of a permanent and total disability for whom it would be a hardship to make the payments; and, WHEREAS, said statute further provides that a statutory city shall adopt an ordinance or resolution establishing standards and guidelines for determining the existence of a hardship for determining the existence of a disability. That the following standards and guidelines for determining the existence of a hardship and for determining the existence of a disability are hereby established: 1 . Persons seeking deferment of a special assessment imposed by the City shall have the following qualifications : A. Be the record owner of the property proposed to be assessed, which property shall be the homestead of the applicant (for the purposes of application of this paragraph, an individual or individuals who possess a life estate over property which they have qualified as their homestead shall be treated as if they were the record owners of the property proposed to be assessed) and; B . Be 65 years of age or older or be retired by virtue of or demonstrate total disability based upon the following guidelines : 1 . total and permanent loss of sight in both eyes; 2 . loss of both arms at the shoulder; 3 . loss of both legs so close to the hips that no artificial members can be used; 4 . complete and permanent paralysis; 5 . total and permanent loss of mental faculties; or 6 . any other injury which total incapacitates the applicant from working at an occupation which brings him an income; C. Further, the total amount of any assessment proposed to be deferred under the terms hereof must exceed the sum of $1, 000 . 00 . D. The average annual payment for all assessments to the homestead must exceed 1% of the adjusted gross annual income of the applicant. E. The total assets of the applicant must not exceed the sum of $50, 000. 00 excluding the value of the homestead. F, The annual household income of the applicant and the applicant ' s spouse, if any, shall not exceed 100% of the official F e d e r a l poverty level within the calendar year during which the assessment is being deferred. 2 . A person seeking a deferment of assessments shall make application to the City on forms prescribed by the City Administrator together with other information as required by the City. The application shall be dated and shall contain a certification by the applicant of the information therein or made a part thereof as true and correct. The application shall contain a financial statement in a form customarily used by a lending institution and shall contain a copy of the previous two year' s Minnesota income tax returns if one was prepared or submitted to the state. 3 . Simple Interest (Interest = Principal X Rate X Time Periods) shall accrue on an assessment deferred by the Council until the same is paid in full, the rate of interest to be that rate of interest as applied to the assessment as levied. 4 . The option to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shall become due and payable upon the occurrence of any one of the following events : A. the death of the applicant when there is no spouse who is eligible for deferment (or, in the case of those individuals having a life estate over property which they have claimed homestead, the death of the life tenant when there is no surviving spouse who is also named as a life tenant with the deed of conveyance creating the life tenancy, who is also eligible for the deferment) ; B. the sale, transfer or subdivision of all or any part of the property; C. the loss of homestead status on the property; D. the determination by the City Council for any reason that there would be no hardship to require immediate, complete or partial payment; E. Notwithstanding any provision herein contained restricting hardship, the City Council may consider exceptional and unusual circumstances pertaining to an applicant not covered under the standards and guidelines herein as set forth. However, any determination shall be made a nondiscriminatory manner and shall not give the applicant an unreasonable preference or advantage over other applicants . 5 . As to all assessments so deferred under the terms of this policy, the City of Oak Park Heights hereby determines that the deferred assessment with interest when paid, shall under no circumstances be collected in an amount greater than would have been collected had the assessment not been deferred and paid when due, assuming payment on an annual basis over the entire term of the assessment. 6 . The City Council may annually review all deferments previously made pursuant to the standards and guidelines set forth herein. 7 . This Resolution shall replaceany previous resolution adopted by the City Council. Passed by the City Council for the City of Oak Park Heights this Stn day of October, 2013 . ATTEST: Mary McComber, Mayor Eric Johnson, City Administrator INCOME GUIDELINES 100% of the official poverty level, as defined by the appropriate Federal Department; for 2013 this maximum income is : Family Size 100% Income Guideline 1 Person 11, 490 2 Persons 15, 510 3 Persons 19, 530 4 Persons 23, 550 5 Persons 27, 570 6 Persons 31, 590 7 Persons 35, 610 8 Persons 39, 630 For each additional person in the household add: $4, 020 /annually RESOLUTION 13-10-39 A RESOLUTION ESTABLISHING PCLICY STANDARDS AND GUIDELINES FOR LOW AND MODERATE INCOME HARDSHIP QUALIFICATIONS AND ESTABLISHING ELIGIBILITY FOR SPECIAL ASSESSMENT DEFERRAL Whereas, The City Council for the City of Oak Park Heights recognizes that circumstances may occur for homeowners within the City of Oak Park Heights whereby they may experience a reduction of family income or otherwise have income at a low level which imposes a financial hardship upon the family to be making payments on special assessments; and, Whereas, The City Council desires to adopt this Resolution establishing standards and guidelines for determining the existence of a financial hardship for eligibility for consideration on matters effecting deferment of special assessments : That the following standards and guidelines for determining the existence of a financial hardship qualifying residence for consideration and deferment of special assessments are hereby established: 1 . Persons seeking deferment of a special assessment imposed by the City shall have the following qualifications : A. Be the record owner of the property proposed to be assessed, which property shall be the homestead of the applicant (for the purposes of application of this paragraph, an individual or individuals who possess a life estate over property which they have qualified as their homestead shall be treated as if they were the record owners of the property proposed to be assessed) and; B. The total amount of any assessment proposed to be deferred under the terms hereof must be in excess of the sum of $1, 000. 00; C. The average annual payment for all assessments to the homestead must exceed 1% of the adjusted gross annual income of the applicant. D. The total assets of the applicant must not exceed the sum of $50, 000 . 00 excluding the value of the homestead. E. The annual household income of the applicant and the applicant' s spouse and/or other adult members of the household, shall not exceed that which is set forth on Attachment A within the calendar year during which the assessment is being deferred. 2 . A person seeking a deferment of assessments shall make application to the City annually on forms prescribed by the City Administrator together with such other information as required by the City. The application shall be dated and shall contain a certification by the applicant of the information therein or made a part thereof as true and correct. The application shall contain a financial statement in a form customarily used by a lending institution and shall contain a copy of the previous year' s Minnesota income tax return if one was prepared or submitted to the state. 3 . Simple interest (Interest = Principal X Rate X Time Periods) shall accrue on an assessment deferred by the Council until the same is paid in full, the rate of interest to be that rate of interest as applied to the assessment as levied. 4 . The option to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shall become due and payable upon the occurrence of any one of the following events: A. the death of the applicant when there is no spouse who is eligible for deferment; E. the sale, transfer or subdivision of all or any part of the property; C. the loss of homestead status on the property; D. the determination by the City Council for any reason that there would be no hardship to require immediate, complete or partial payment; E . Notwithstanding any provision herein contained restricting hardship, the City Council may consider exceptional and unusual circumstances pertaining to an applicant not covered under the standards and guidelines herein set forth. However, any determination shall be made a nondiscriminatory manner and shall not give the applicant an unreasonable preference or advantage over other applicants . 5 . As to all assessments so deferred under the terms of this Policy the City of Oak Park Heights hereby determines that the deferred assessment with interest when paid, shall under no circumstances be collected in an amount greater than would have been collected had the assessment not been deferred and paid when due, assuming payment on an annual basis over the entire term of the assessment . 6. The City Council may annually review all deferments previously made pursuant to the standards and guidelines set forth herein. 7 . This Resolution shall replace any previous resolution adopted by the City Council. Passed by the City Council for the City of Oak Park Heights this 8th day of October, 2013. ATTEST: Mary McComber, Mayor Eric Johnson, City Administrator INCOME GUIDELINES 1000 of the official poverty level, as defined by the appropriate Federal Department; for 2013 this maximum income is : Family Size 100% Income Guideline 1 Person 11, 490 2 Persons 15, 510 3 Persons 19, 530 4 Persons 23, 550 5 Persons 27, 570 6 Persons 31, 590 7 Persons 35, 610 8 Persons 39, 630 For each additional person in the household add: $4, 020 /annually i L • • ul c. rot a • • • 0 rat O �� w Qj Q 4�4.-J fu L . •� 4� ru r W (a Q) E n 0 - •— w as C: n X %% ° E O U i O 0 (1)• � ru ca � O U : , Q Q U ca ■ U cn W I I 4-, �- O C;6 O O O . ■ W a--J _ . i- � O U Cn L. � .�-� Z 4-J p U U O O cl U 4. 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