HomeMy WebLinkAbout09-24-2013 Council Handouts City of Oak Park Heights
Bills Presented for Payment September 24, 2013
Payroll
Gross Payroll with PERA, FICA, and Medicare
City Administration:
9-30-13 9,755.80
Finance:
9-30-13 10,149.91
Police Department:
9-30-13 39,462.81
Building Inspection Department:
9-30-13 3,232.09
Public Works-Street Maint. Department:
9-30-13 1,037.31
Park and Recreation Department:
Full-Time
9-30-13 1,130.45
Part-Time
9-16-13 2,016.90
Total 3,147.35
Water Department
Full-Time
9-30-13 6,863.16
Sewer Department
Full-Time
9-30-13 4,269.79
Stone Sewer Department
Full-Time
9-30-13 799.73
Total Utility Fund 11,932.68
Total Payroll 78,717.95
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CITY OF OAK PARK HEIGHTS Journals-Council Report(2) Page: 1
CASH DISBURSEMENTS(CD) Sep 24,2013 03:56PM
Period:8/31/2013(08/13)
Report Criteria:
Total By Reference Number and Date
Journal Code.Journal Code=CD
Transaction.GL Account={<>}990
Reference Account Debit Credit
Date Number Payee or Description Number Account Title Amount Amount
CD
1
08/31/2013 1 PSN MO INV#67859-JUL 705-48100-212 OTHER CONTRACTUAL SERVICES 40.85
PSN MO INV#67859-JUL 706-48200-212 OTHER CONTRACTUAL SERVICES 40.85
81.70'
08/31/2013 1 PSN PROCESSING FEE-JUL 705-48100-212 OTHER CONTRACTUAL SERVICES 26.39
PSN PROCESSING FEE-JUL 706-48200-212 OTHER CONTRACTUAL SERVICES 26.39
2
52.78'
08/31/2013 2 CENTRAL BANK NSF FEE 101-40000-955 INTEREST AND PENALTIES 4.00
99001
08/31/2013 99001 TOTAL CHECKS&OTHER CHARGES- 990-10100-000 COMBINED CASH 134.48-
99002
08/31/2013 99002 TOTAL CHECKS&OTHER CHARGES- 990-10100-000 COMBINED CASH 4.00-
Documents: 5 Transactions: 7
Total CD: 138.48 138.48-
Grand Totals: 138.48 138.48-
CITY OF OAK PARK HEIGHTS Journals-TREASURER'S REPORT(2) Page: 1
JOURNAL ENTRIES(JE) Sep 24,2013 03:57PM
Period:8/31/2013(08/13)
Report Criteria:
Journal Code.Journal Code=JE
Transaction.GL Account=90110900000
Reference Account Debit Credit
Date Number Payee or Description Number Account Title Amount Amount
JE
08/20/2013 4 #10-25 Matured INV-Ally Bank 901-10900-000 INVESTMENTS-AT PAR 100,000.00-
08/27/2013 4 #10-29 Matured INV-Ally Bank 901-10900-000 INVESTMENTS-AT PAR 125,000.00-
08/27/2013 4 #10-30 Matured INV-GE Money 901-10900-000 INVESTMENTS-AT PAR 125,000.00-
08/28/2013 4 #13-23 Purch Inv-CIT Bank 901-10900-000 INVESTMENTS-AT PAR 225,000.00
08/28/2013 4 Sale of SB MM 901-10900-000 INVESTMENTS-AT PAR 225,000.00-
08/30/2013 4 Purchase UBS MM 901-10900-000 INVESTMENTS-AT PAR 232,532.48
08/30/2013 4 Sale of 4m Funds 901-10900-000 INVESTMENTS-AT PAR 232,532.48-
08/30/2013 4 #13-24 Purch InvFHLB 901-10900-000 INVESTMENTS-AT PAR 240,912.50
08/30/2013 4 Sale of UBS MM 901-10900-000 INVESTMENTS-AT PAR 240,912.50-
08/30/2013 4 Sale of UBS MM-Int 901-10900-000 INVESTMENTS-AT PAR 590.28-
08/31/2013 4 Purchase SB MM 901-10900-000 INVESTMENTS-AT PAR 110.41
Purchase SB MM 901-10900-000 INVESTMENTS-AT PAR 352,684.00
08/31/2013 4 Purchase UBS MM 901-10900-000 INVESTMENTS-AT PAR 254.79
08/31/2013 4 Interest on MM Accounts 901-10900-000 INVESTMENTS-AT PAR 22.86
Total JE: 1,051,517.04 1,049,035.26-
'`*Journal is out of balance: $ 2,481.78 "
Grand Totals: 1,051,517.04 1,049,035.26-
Updated 9-24-13
RESOLUTION
A RESOLUTION BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS
RELATING TO GENERAL PARAMETERS FOR THE NECESSARY STREET
RECONSTRUCTION PLANNED FOR 2014 AND 2015
Whereas, the City of Oak Park heights has numerous lane miles of streets that are in need of major
repair and replacement, specifically in Areas B, C, D & E as shown on the Plan Map attached hereto
as Exhibit A; and,
Whereas, the related curbing and storm water management systems are also in need of major repair
or replacement; and,
Whereas, many of the City's underground sanitary and water utility systems are approaching the end
of their useful life and should be updated in conjunction with any major street reconstruction so as to
avoid duplicative and costly re-excavation and restoration; and,
Whereas, The City Council for the City of Oak Park Heights has carefully considered several options
for managing and funding the execution of each of the above elements so that costs are viable and
equitable based on long-term investment; and,
Whereas, there is additional discussion and public dialogue needed the following directives are
provided to the City Staff so that costs and options may be further refined so that an informed future
decision can be made by the Council.
1. All streets planned to be reconstructed shall not be enlarged or reduced in width unless
necessary for functionality and as determined by the City Council on a case-by-case basis.
2. All streets planned to be reconstructed shall have new concrete curbing placed along each
side of street. Curbing is anticipated to be of B6-18 standard design, non-surmountable; or
shall be a surmountable curb where desired by the City Council and which will be identified
by the City as the project progresses. Asphaltic/bituminous curbing shall not be installed.
3. All water mains shall be replaced in Areas C, D & E, and shall change from cast iron to
ductile iron. Except for approximately 400' of cast iron pipe on the western end of Upper 551'
street which shall be replaced with ductile iron, Area B generally contains ductile iron water
total Street Assessment costs. All aprons shall remain the same general width onto the City
street. Asphalt aprons shall remain asphalt; concrete shall remain concrete, gravel shall be
upgraded to asphalt. Property owners who desire to install a concrete apron from an asphalt
apron or who may desire to widen the apron shall directly pay for these increased costs to the
City. These increased costs may be paid directly to the City in an upfront payment or may be
directly assessed (unsubsidized) and shall be included in their assessment to their property.
8. Should City residential property owners desire that their entire driveway be replaced, the City
shall direct the residential property owner to the contractor for an independent discussion.
The City shall secure a per-ton and/or a square-yard price for asphalt installation and
finishing which shall be extended to the property owner by the approved contractor and
which shall contain at least a two-year warranty from the contractor. It is the property
owner's responsibility to coordinate all such work and secure necessary contracts and
performance standards with the contractor selected. The property owner is not required to
utilize the City's contractor and may secure their own separate contractor. The City will not
assess these costs or finance these private driveway costs. The City shall not guaranty any
work on the driveway and all disputes shall be settled independently between the property
owner and the contractor chosen by the property owner.
9. Unless specifically authorized via a separate resolution, the City shall not install any new
trails or sidewalks in conjunction with this Project.
10. The Street Assessment will pay for all typical costs associated with the removal and
installation of the street surface, subgrades as well as the driveway aprons. The Curbing
Assessment will pay for all typical costs associated with curbing removals and installation.
11. In addition to the protocols set forth in this resolution, the following Assessment Policies
shall be utilized for Street and Curbing Assessments:
• Total Street Reconstruction Costs (generally being streets and curbing) shall be
reduced by funds available to the City and Street Reconstruction Funds generated
through 2014 and will be applied to the total cost of the street and curb project elements.
14. Once the general costs estimates are completed the City Council the City shall hold a public/
neighborhood meetings on the anticipated concepts, funding scenarios and possible timelines.
These meetings may sha-9 include at least one meeting where all neighborhoods are invited as
well as possible per neighborhood / area meetings. After such meetings the City Council
may then schedule the formal improvement and assessment hearings
NOW, THEREFORE BE IT RESOLVED, that the City Council does direct staff to complete
imp the a Feasibility Report for the proposed street reconstruction and related
improvements ply as approved by the City Council on May 29th 2013 and to execute necessary
and reasonable obligations based on the above directives found in this Resolution, to be
completed in a timeline that produces a plan for possible bid letting in February 2014.
ADOPTED by the City Council for the City of Oak Park Heights Council this day of
, 2013.
Signed:
Mayor Mary McComber
Attest:
Eric Johnson, City Administrator
Exhibit B to Resolution
Assessment Calculations—All Street Reconstruction Funds Applied
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City of Oak Park Heights
14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
September 24,2013
TO: City Residents and Property Owners
FROM: Eric Johnson, City Administrator
RE: Street reconstruction and Assessmentsx r
Dear City Resident/Property Owner: ,•,
At this time,the City is anticipating undertaking a major stretrovement Inl ` ` for 2014 and 2015. Many streets
and utilities areas throughout the City have exceeded t %'' ul life and continu vestment in patching and seal
coating results in diminishing reinvestment value. Ac iegly, these streets and u must be comprehensively
addressed and fully reconstructed. Please see the attach i't' p showing the areas to b essed.
Like many cities in Minnesota, these cost ill come with spe ents to property that abut these
streets. However, the City believes that du ed savings o ast several years, totaling over$3.1 million
dollars, the final assessed costs should be what other nities have been required to assess their
residents. k r
The City anticipates that th homestead property ccupl mes) would be assessed a total
cost of approximately $ sere` [a 10 yea no „ t tip "'; most properties impacted would see in
front of their home a ne� et new c �, renewe�
fig, ry main an rice connections, new water mains and
service connections, new ci" ay apron d enhancea*`W'm sewer services.
Commercial. tea `" I icipated t �assessed on 100% of their frontage feet and would
also re c `' sa veme ire the ti' .e&properties noted above. This will result in higher
assessor this class o' rty o but is alsoj al method in many Minnesota communities.
x �
There are of�> ;e a number ofplexlties t can go along with this type of project.Accordingly,the City will be
holding prelimin ', i ighborhood m' ` gs witheC impacted area based on the following schedule.
Area B—Date/Time. ;
Area C—Date/Time: ": ,
Area D—Date/Time:
Area E—Date/Time: .:
At each meeting the City would explain the total costs anticipated, how assessments are determined, and project
financing and planned timelines. Beyond these financial obligations, the City does appreciate that this project will
result in neighborhood disruption during construction and the City would expect that any final contractor selected
would be directed to work in concert with property owners and residents to reduce difficulties where they are able.
Please take the opportunity to attend one of these meetings or please give me a call and I will do my best to answer
any questions you may have at this point. I can be reached at 651-439-4439 or you may also speak with Betty
Caruso,the City's Finance Director at the same phone number.
Kind Regards,
Eric Johnson, City Administrator