Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
06-25-2013 Council Handouts
City of Oak Park Heights Bills Presented for Payment June 25, 2013 Payroll Gross Payroll with PERA, FICA, and Medicare City Administration: 9,550.44 6-28-13 Finance: Full-Time 6-28-13 10,149.91 Police Department: Full-Time 6-28-13 39,462.81 Building Inspection Department: 3,591.22 6-28-13 Public Works-Street Maint. Department: Full-Time 6-28-13 1,037.32 Park and Recreation Department: Full-Time 6-28-13 1,130.43 Part-Time 6-17-13 2,224.13 Total 3,354.56 Water Department Full-Time 6-28-13 6,786.18 Sewer Department Full-Time 6-28-13 4,192.90 Storm Sewer Department Full-Time 6-28-13 799.83 Total Utility Fund 11,778.91 Total Payroll 78,925.17 E 2 2 ` ] ) / § S © � ) 04 C-4 ¥ 7 It 7 G0) Cl, 04 \ \ § ( \ \ \ \ 0 j j ( ( ( Q & & ® E N 04 < - \ ° ~ _ ° Cl) cli p § 04 f ~ ~ V \ \ \ § k % § k ) ) ) 0 S S ( C k \ \N , Q Q Q , ZZ \ \\ \\ \> LU ) & LLI $ / § \ .0 0 § i ) E § 0 § - 5 » co 2 § } § S 0 / § k § § ( C / [ \ e ƒ u § _ \ (L , w U) m Q o 2 k § -j z (n CO « e e z / 5 k § § z 3 @ § 7 E 7 § / j/ } § § ) § E o . 7 § z \ Cl) \ \ C4 0 \ � m o co k k Cl) $ = u 8 2 E z F- U) w } z » > ) z - \ k 0 2[ § E - E k k x Ix g R F a & G i °§ § g § z CO $ S g < < < < o .. o o u < z o z CD } 2 } \ ( z \ § \ § \ 0 / r f # 2 z 2 \ £ ( o o CO ƒ ° .. 0 IT LLI \ \ / $ ) j ) / \ \ k § \ \ « o ) k f 2 } ƒ / ( § ( § K k \ k 2 2 5 q S G § B C4 C4 CM C4 co co A( a & | » » ] »a$ a /a A a j§ E - / D f to to w w to to co W)z � 0 2 6 ° D 2 ~ §° e e G ■ § ° ® ° ° F ) 9 7 ¥ ¥lo C 4 cD 04 a I I a c? ¥q a Cl)Ld CL ° � Lo � � N � �clj �cNI cq N � Cl) r § ¥ « § m � m n z 8 ) o f ) k ) % k ) k k § § ( � k § N a ± - , z 2 § § k k G S 8 S n co LU f 3 c LU CL OD ® z U) § e § § - 0 § » § § k § § 0 0 LU cL § \ o Q § § � ( § z ± ca co ) ƒ § z § § § 2 \ � J 2 e a Q § o 2 2 G ƒ E5 B $ | m § §m n & E § & ƒ ± / i ) z 2 / 7 \ S § \ 2 / \ § \ ) k ) ) ) ( F- \o ) k c k § C/) z § a ( 2 [ § § z § ) t 3 z a (L CL S ƒ § ( CL ( ° 5 5 b m £ E E $ § n u k S S § q ) o } a § § ) 6 ) \ § ( A \ z o w = � = e = - » e 5 § z z § b \ b b ) o § 3 ƒ / ( LL � > § t u 5 n g n m n a - § E k b ° § o n § S w k ky 2 3 ® § § LU ¥ o o R § \ } § ( \ § R q o » 7 » » » a k » A * A A A a - F-6 A / »04 04 cm c4= w c4 cm cm to w co to _ w) q) La � © © © ° Q § z a E 0 O —O —O —O O —O O —O O —00 N O O NN Z O 0 M M N O N N O O M M M M Cl) O O O 0 0 0 I w C O O E; V O N O R N CD N CL O J p O O O O O O O O o O O O O O 0 M _ o O O O N O O N .0 00i N N W O O O N LL7 O O N N N (0 06 10 LL U) N of co I- O w U0 W I� ` t0 M M O N M n M Cl) CD Cl) N N N N N OD CO O U7 LO N N t0 C C E Q _04 0 C N N O O N O ^ �co r V O N V N V _ (0 O I� � (0 M M CO ° M ((O n N N N OD CD O LO N Cl) E '� m N Q Z 8 O C M M M M M M Cl) M co Cl) M M Cl) Cl) Cl) Cl) l0 O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N LO LO Lo LL7 LO Lo N O 0 an 1n Q N_LO N N N N N N N N N N N N N N 7 N ❑ O O O co O O 0 0 0 O w 0 0 0 (o O O CO O O O O O O O C N E T W a 2 M M O @ O N O N N N N O O a O O O O N N N N N N N N N N N N � � z N Cl) OD N N 7- Z r r r O C O O O co O O co O O a Y ca CO w a U W CL CL � w W F > > m Q x w O > a W w ¢ m U w M p LL O m p in U N n Z > w z O O U W Z (� O O " w Z Z J a w ° z m w p p N ] 'm W d a d CL !7 w ¢ U U J w7 J p �O A N X O LL Z i ' 7 0 0 O 0 LL 0 N co Cl) M O M O O M O O O O O Z 0 p _ O O N O 9 M M M O (0 (0 0 0 V, 2 c 0 0 0 0 0 0 0 0 0 0 O O 0 0 0 0 �0 0 o 0 0 0 O O O O O CL 7 01 O) p 0 0 0 0 0 0 0 O O 0 0 0 0 (0 0 (0 (0 0 (0 0 O O N M Q W O N M O) CO N M O C co 0 0 0 0 0 0 0 0 0 0 00 O OO OO CO ui �y 00 w w w 0 o eo w ro 00 0 0 0 o o 0 o � a q I p CM Q N 1 Y IT 17 N 1 Y IT IT Y q (V IT 17 (n N a N N CL O J O O O O O O O O O O O o O O O O o O O O O O O O O O O O M O -0 co a M � t0 M V O Lo w (O 0 00 O O � O O N M h � � (0 co co (V O W M h O O W M 1� O N O I� O T (O (0 N N '7 (O a0 QI N O Iq � OO1 N O) 00 10 O (0 O M (0 0) O N M O N Cl) co N `- co N co co N M Cl) O � LL7 (0 O O O (0 (0 a O N N O N N r v r r m p M N C c co E ¢ co V (0 (0 0 M V' (0 (0 co O C O � N N � aO N LO W O O O M (� O O O) M h O n C (0 OR O) 00 0 �0 0) �0 , M to O) ((� � M NN M N � OD N (NO CO N M CO � � � 01 00 (0 (O N E O N N c N N r ( 10 co Z O C N M M M M M M M M M M M M M M M M M M M M M M M M M M M M l6 o O O O O O O O O O o O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N U') (n 0 (O 0 cm (n (0 0 0 V) (n m 0 (0 (0 (0 � �0 N (0 U � O N N N N 3 N N N N N N N N N N N N N N N N N N N N N N N N O (O (O (O (O (O (O (O (O (O (O co co (D (O (O (O O O (O co (O (O (O O O O O O O O O O O O O O O O O O O O O o O O O O O O C N E T (6 a N M M M M M M M M M M M M M M M M M M M M c) M M M M M M M O O O O O O O O O O O O O O O O O o O o O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N (� O O O O O O (O (O (O Lo 0 Lo C O (O 0 t O O( O( (O (O O( O( O( (O (O 0 t O O O O O O o O o O o O O O O O O O O O O O O O O O O O O O O a' J J J J J Z Z Z Z Z d :3 D 7 7 7 D 7 D 7 7 Z U) w v) v) v) v) v1 0 v) cn m N M O rL Q Q Z } } } } o W W W W W W W W W W U U w 0 0 aaaaaaaan. a U) C/) Cl) C/) cn v) U) cow LUw a N a y W W W W W W W W W W w W W W W W W (p W W J J O U U U U U U U U U U J J J J J J J F. J J 0 0 F 2 2 2 2 z z z z z z z z z z a a a a a a a Q a a ¢ ¢ w O N 7 7 7 7 7 7 7 v) N v) v 1 CO (n CO J (n (n (� O W W W W CL � v) v) w w w w w w w w W W W W W W W m W W F- F- Q ¢ zzzzzzzzzz WU c� U0L) UC� aUC� � v v~) aaaa c N W W W W W W W W W W a (i LL (L LL LL LL LL (� LL LL D O D O N LL LL LL LL LL LL LL LL LL LL Q LL LL LL LL LL LL LL LL LL O F- T O O O O O r• a J J J J d �0 M Z E M M M M M M M M 0) M M M M M 0 M M M O O O O O M Cl) N N N N O O O O O O O O O O O O O O O O 00 O O " N N N rl- N N N O O N N N N N N N N N N N N N N M M IT O O a0 OD O O O (0 (0 O J J J J j J J J J J z Z z Z z M M 1� r O O N O O O O N co S 7 > > > 7 > > 7 (o m ,..) ' ' ' ' ' -) ' -) (0 O N N N N N 0 0 0 0 U U U U (D v) N (n (n E z z z z m z w w w w LL LL LL LL 0 J J J J 10 0 0 O 0 ¢ ¢ ¢ ¢ O O O W W W W W W W W W W U U U U U U U U U U U z z z z LL LL LL LL LL LL LL LL LL LL F z Z z z Z Z z z z z Z LU ¢ ¢ Q ¢ J J J J J J J J J J O O F" cn c ~ ~ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ as 0 (nwww F- F- F- F- F- � F- F w w o w w w w 0 0 0 0 0 0 0 0 0 0 0 o 9 9 9 9 19 9 9 9 9 9 CO U U U U w w w w 0 w w w w w w w w w w w w w w w w w w } z z z z w w w w w w w w w w U U U U U U U U U U U v U z J 5 J g z z z z z z Z z z Z LL LL {� LL LL LL LL ll. LL LL LL LL LL U) Z 2 Z Z Z Z Z Z Z Z LL LL LL LL LL LL LL LL LL LL LL LL LL F W W W W g g g g g g LL a o o O O o 0 0 0 0 0 0 0 0 z w a a V v v V a V J O (o (o (0 0 r 0 m r m m m 0 co n M 800 . M M M M M W _ t-- O N N N N W r� 2 E ,� V V a v v O 0 M M M M M M M M M M M m Z w U U W d 00 z LL ~ Y O O o QO > LL `� (a a `� `a ` `� `� v `� F- v v v v v � a v a F°- v v v v yO Y a N N N N N N N N (N(pp N N N N N N N N (Np N N N N N N N N N N F- L 7 (00 (O W) N N t�0 (OO (0 N co N N N N (OO N N N co N (00 N N N N N N U U Z M M M O O O Z O O 0 O O p N M N M N N N O O N M M O O O N O C O O LO O O O (00 r O O O O ypj a M N 7 O O O O O O O O t0 O CD OD V ? w V CV N Y Y y r N N N C, Q Lo N N O O O O 0 0 0 CD CD 0 CL O J O O O O O r r r O O O M O r 0 N C C01> O(p N(h O '7 O O O 0 0 O N 0 0 0 0 0 0� 0 0 0 U� C3 O N r r C 6 6 6 O to N N CD d O N V r N O O m O N O Cl) Cl) N N N N N O M N co 00 (D O co CD CD M r N E Q O O CD 0 0 0 0 0 0 C p Cp p N (co r r (M 0 0 0 0 0 0 0 O O N N 0O W E N V N O Cl) N O N R (0 co M CD CD M r a Q r N z O C M M M M M M M M M M M M M M M M M M l6 O O O O O O O O O O O O O O Q N N N N N N N N N N N N N N N N N N �0 1n O O O O O O N O O O O O ;CBI N N N N N N N N N N N N N N N Q O O O O O co O O 0 0 O O 0 0 0 CD 0 0 O O O O O O O O C N E T m a N M M M M M M M M M M M M M M M M M M m O O O O N Q N N N N O O O O N N N N N N N N N N N N N (` M N N N N � ZZ W z T z (\) > O 0 0 O 0 0 0 co 0 0 0 0 t0 (0 C O O O O O O O O O O O O O O O O O O M M M M M F O co z ZF 0 Z Z t{Y 0 l0 LL7 z a ` M C w Q M U z (\ M M (\ d Co . . . i N n z Q w � u) U WU' 0 0 0 W W W W W w CL CO ) a o w w w wwww w m M w w LL g (n cn (n Cl) <n CO O N M > O 0O w O Y O LL LL LL LL O O O Z_ Z_ Z_ Z_ Z_ Z_ Q � (n h 0 = CC � 00 O m m m m Z z z Z Z z W W p CO Z Z Z z Z z �' ¢ ¢ o w w o 0 o w w w w g g g g g g �. v � � N m � ¢ ¢ ¢ w w a a a a a a m C CL O N CL E Z Cl) M N M M M M M co N U O N N V) M O Cl) O N O N O N O N N M O (O r O O O 'D fro N N N N 0 0 0 0 0 0 > r O C O N O O O O co O O O N U U U U U U E U J J J J J J Z C LL L- w W W W Q Q Q Q Q QQ CL a.m O O CL > O a s > z w w w 0 0 0 0 0 0 2 U U U U U U N 0 a O iii O' (D (D (7 D O O D 0 0 0 (D 0 (LD zzzzzz w O U w J W W W ' ' ' 2 2 2 2 2 2 LL C W d O Q Q Q LL LL LL LL 2 Z Z Z Z Z gggggg Q z z O (n N ¢ W N N N N a a a a m a Q > > a U m Z J J W F F F- F- W W W W W W w w in O = H �- i- w w w w x x x = x 2 F Z w FO U O U U N ¢ F F F F F F F F- F F N r OCD OCD OCD OCD OCO O Cl) co N N O O 2 O CD w m r F Cl)y O CD 2Q r- ` I W r r r r 0 0 0 0 0 0 W W 7 F Cl) Cl) co M LL Q Z Q W � m F N Y F a v° w w U O N F y N w Ix R' d' (n Cq o 0 CD 0 C4 CM C4 F6- LO wwww a F O O F N N N N N N N N N N N N N N N } N N to (O co CD (o w w w (o (o (o (o CO w F Y ((pp (�pp L 7 CO CO Lo Ul N Ln (q H N b N N N H O N N b U U Z co to t 2 k � \ § § ) \ 9 9 0. R Ln ( ( « « \ \\ \ + \ k & § m m \k k k\ 2 00 CD - ~- ° - 04 E Cl) w w z e f ~ ~ \ \ \ \ ( % k k ) ) ) 0 co S S ( CL kQ , , � Q Q Q / \ \ \ \ \ ( / \ k \ § \ § § © E g ) } 0 i e g § 7 k \ \ E °LL 2 m K u \ 4 = a o e I_ g o ± z » ° � g 5 = o / ) \ w E < k k ) o e z LL � o X G & ƒ o 5 b ( o G / ° ° E \ § § § z } § § & 2 0 ƒ / LL C4 n\ n a 00 \ o w OD E G � k LL $ \ k w ƒ § ) z § ■ u o % w ® I WW .0 D 0 0 _ of o k j W?, § \ \ j ) 6 k w \ § $ § # § D # z S J z \ & k k 2 7 2 S ( / 2 6 ( k = § = k = § s R \ w w o ( b o g : _ _ e m ® \ _ ° ® Cl) e } \ ° k w c 0 ° k ) $ w o E 2 § k k ( ( 2 ( k § g s f k \ ) a § § § ) ) § e e ) ( � k &0 W to 0 6 z a E � v O 0 t0 t0 Z N N N n 2 C O O O O O 0- M L0 O O O O c M Q cc d O J O O O O O M_ O O O O (a0 O 0) � M � N CO ui a o ui ui of ui w v cri oD N O N N GD V n o E N Q p u) m a0 d E N OD V N Q z 8 0 C cD O O O O O ❑ N N N N N ❑ co co c0 c0 c0 O O o O O C N E m f0 a c M M M M M o 0 0 0 0 ❑ N N N N N c0 O o o O N N > O O O O O M 0 M O o o o. � N 'C ❑ a D M Q P: P: P: P: > 0 > aN z UUU aL J 0: w w 0: U U U U N d 7 v of W W W W c0 � d N M M M M E rn °D N :3 M M o o Z O w m M c0 T N d o o o n T E =� 2 M O l C W Q 2 U 1" LL K W W W W W W Z Z Z Z ^ 2 m J W W W W (n Z W J J J J UJ Q W W W W U V X X X X = U _ U } w a 0 M o Lo u) on 2 E C7 �* w W 2 Z = m W Z 'a Q W W Y m X v v o 'v O �o m m {D N O Y i ~ N ~ N N N N ~ 0 ❑ U E N U U Z U U CITY OF OAK PARK HEIGHTS Journals-Council Report(2) Page: 1 CASH DISBURSEMENTS(CD) Jun 25,2013 03:19PM Period:5/31/2013(05/13) Report Criteria: Total By Reference Number and Date Journal Code.Journal Code=CD Transaction.GL Account={<>)990 Reference Account Debit Credit Date Number Payee or Description Number Account Title Amount Amount CD 1 05/31/2013 1 PSN PYMT TYPE FEES INV#63411 -AP 705-48100-212 OTHER CONTRACTUAL SERVICES 43.98 PSN PYMT TYPE FEES INV#63411 -AP 706-48200-212 OTHER CONTRACTUAL SERVICES 43.97 87.95* 05/31/2013 1 PSN PROCESSING FEES-APR 705-48100-212 OTHER CONTRACTUAL SERVICES 41.31 PSN PROCESSING FEES-APR 706-48200-212 OTHER CONTRACTUAL SERVICES 41.30 99001 82.61 05/31/2013 99001 TOTAL CHECKS&OTHER CHARGES- 990-10100-000 COMBINED CASH 170.56- Documents: 3 Transactions: 5 Total CD: 170.56 170.56- Grand Totals: 170.56 170.56- CITY OF OAK PARK HEIGHTS Check Register-Treasurer's Report Page: 1 Check Issue Dates:1/1/2013-12/31/2013 Jun 25,2013 03:17PM Report Criteria: Report type: Invoice detail Check Detail.lnput Date=06/12/2013-06/25/2013 Invoice Detail.GL Account(3 Characters)_{_}901 GL Check Check Invoice Invoice Check Period Issue Date Number Payee Number GL Account Amount 56217 06/13 06/13/2013 56217 CENTRAL BANK CD#13- 901-10900-000 200,000.00 Total 56217: 200,000.00 Grand Totals: 200,000.00 Summary by General Ledger Account Number GL Account Debit Credit Proof 901-10900-000 200,000.00 .00 200,000.00 901-20100-000 .00 200,000.00- 200,000.00- Grand Totals: 200,000.00 200,000.00- .00 M=Manual Check,V=Void Check CITY OF OAK PARK HEIGHTS Journals-TREASURER'S REPORT(2) Page: 1 JOURNAL ENTRIES(JE) Jun 25,2013 03:18PM Period:5/31/2013(05/13) Report Criteria: Journal Code.Journal Code=JE Transaction.GL Account=90110900000 Reference Account Debit Credit Date Number Payee or Description Number Account Title Amount Amount JE 05/30/2013 2 #11-32 Matured INV-BMW 901-10900-000 INVESTMENTS-AT PAR 200,000.00- 05/31/2013 2 Purchase SB MM 901-10900-000 INVESTMENTS-AT PAR 200,900.27 05/31/2013 3 Purchase UBS MM 901-10900-000 INVESTMENTS-AT PAR 1,039.99 05/06/2013 4 #12-25 Called Inv-Citibank 901-10900-000 INVESTMENTS-AT PAR 245,000.00- 05/31/2013 4 Purchase WF MM 901-10900-000 INVESTMENTS-AT PAR 246,731.78 05/31/2013 5 Purchase WF MM 901-10900-000 INVESTMENTS-AT PAR 2,000.00 05/08/2013 6 #13-09 Purch Inv FHLB 901-10900-000 INVESTMENTS-AT PAR 400,000.00 05/08/2013 6 Sale of WF MM 901-10900-000 INVESTMENTS-AT PAR 400,000.00- 05/31/2013 7 Interest on MM Accounts 901-10900-000 INVESTMENTS-AT PAR 12.25 Total JE: 850,684.29 845,000.00- ***Journal is out of balance: $ 5,684.29 *** Grand Totals: 850,684.29 845,000.00- June 24, 2013 presbyterian homes & services Eric Johnson City Administrator, City of Oak Park Heights 14168 Oak Park Boulevard Oak Park Heights, MN 55082-2007 Re: Fees Related to Nursing Home Revenue Refunding Bonds(Boutwells Landing Care Center Project), Series 2013 Dear Eric: Thank you for taking the time to meet with us recently and for your assistance in issuing bonds on behalf of VSSA Care Center, LLC. As we discussed, the City has instituted a policy regarding a closing fee in a minimum amount of 1/2% and a maximum of 1% of the gross proceeds of the bond issue. In addition, the city has a policy of an annual servicing fee of .1%. We respectfully request that the City Council set our closing fee at the minimum amount of 1/2% and charge an annual servicing fee of a fixed amount of$1,000. We feel that the minimum closing fee and reduced annual servicing fee is appropriate and fair based on the considerations described below. This Series 2013 refinancing is all part of the original plan of finance that was put in place in 2007. It was always our intention to retire this construction financing with a long term fully amortizing bond deal. We paid a closing fee of $20,000 in 2007. Further, this refinancing will generate little if any savings on an annual basis for VSSA Care Center, LLC. Therefore, we would like to keep transaction and ongoing costs to a minimum and consequently keep rates charged to residents as low as possible. We feel we are a valuable asset in the Oak Park Heights community where we serve over 600 residents and employ 350 people. In addition, we are currently paying in excess of$850,000 annually in property taxes. We remind you that the Series 2013 bonds will represent no liability to the City as they will be issued as conduit revenue bonds secured solely by the revenues derived from the project. We also agree to pay the City's application fee in the amount of$3,000 and any costs incurred by the City in connection with the transaction. Thank you for your consideration of this matter. If you have any questions or need additional information, please feel free to contact me at 651-631-6120. Sincerely, tl� — /—V r Mark Meyer Chief Financial Officer Presbyterian Homes and Services lipManagement&Services 651.631.6100 tel freedom to live well 2845 Hamline Avenue North 651.631.6108 fax Roseville,MN 55113 www.preshomes.org f Oak Park Heights Request for Council Action Meeting Date June 25",2013 Time Required: 10 Minutes Agenda Item Title: St. Croix River Crossing Betterment of Water Main U sizin Agenda Placement Old Business Originating Department/Reque r Eric Johnson Ci Administrator Requester's Signature Action Requested Discussio ossible Action Background/Justification(Ple indicate if any previous action has been taken or if other public bodies have advised): ***This item was on the Council agenda for June 7t',2013,at that time the City had not received information from MNDOT as to their anticipated values for the upsizing of the water mains.MNDOT initially suggested values in the$12-$14 per foot with the City Estimating$8 to$10 per linear foot.There has been a staff level agreement,subject to Council Approval, of$11.50 per foot. Recommendation: If the City Council does desire to upsize these lines,it would be agreeing to the related costs as shown by the City Engineer in his revised memo dated June 25`h,2013 at$11.50 per foot with funding anticipated to come from the water replacement fund. From 6/7/13 City Council Packet: Please see the attached memo from Chris Long, City Engineer dated 617113 relating to a betterment issue (water main size) the City must address in the St. Croix River Crossing Project as it provides proper summary of the issues. The cost of$135,820 would be an anticipated cost to the City as the City is requesting the upsizing and which is called out fro from the City 2008 Water Distribution Plan. While the moving from an 8"to a 12" line was accounted for in the bidding specifications, the dollars to pay for it must be reallocated, being that the City is responsible for the upsizing costs. Being that the City's engineering firm is involved in numerous markets and biddings, Staff would believe that MNDOT should accept these cost estimates as valid evidence of what these pricing differences are between the two water main sizes. If MNDOT would like to suggest alternative figures, they should provide written data on that estimation for City review. Stantec Consulting Services Inc. 2335 Highway 36 West St. Paul MN 55113 Tel: (651)636-4600 Fax:(651)636-1311 RantK June 25, 2013 Mr. Eric Johnson City of Oak Park Heights 14168 Oak Park Blvd. N. P.O. Box 2007 Oak Park Heights, MN 55082 Re: St. Croix River Crossing Project—Water Main Upsizing Costs(Betterment) Stantec File No: 193801366 Dear Eric: Following additional meetings with MnDOT and City staff,we have agreed upon an acceptable water main pipe upsizing cost of$11.50 per foot.The table below shows the revised upsizing cost amounts(attached is the initial estimated costs letter dated June 7t'): Upsize Items-8"to 12" Units Quantity Unit Price Amount Pipe LF 10,282 $11.50 $118,243.00 Valves EA 20 $1,200.00 $24,000.00 Fittings LBS 1,200 $2.50 $3,000.00 Total $145,243.00 The pipe bid price was adjusted based on additional project bids and supplier information. Since there were no bids provided for the individual utility bid items with the St. Croix River Crossing Project,an estimated unit price was necessary to determine the upsizing betterment costs. The total amount of$145,243.00 is an appropriate estimate for the water main upsizing costs not originally accounted for during the 40%Design. If you have any questions please feel free to contact me at(651)604-4808. Sincerely, STANTEC Christopher W. Long, P.E. Attachments: Water Main Upsizing Costs(Betterment)—dated June 7, 2013 copy: Andy Kegley — Public Works Director, Mark Vierling — City Attorney; Jason Petersen, Lucas Miller, Rohini Ray—Stantec. Stantec Consulting Services Inc. 2335 Highway 36 West St.Paul MN 55113 Tel: (651)636-4600 Fax:(651)636-1311 Stantec June 7, 2013 Mr. Eric Johnson City of Oak Park Heights 14168 Oak Park Blvd. N. P.O. Box 2007 Oak Park Heights, MN 55082 Re: St. Croix River Crossing Project—Water Main Upsizing Costs(Betterment) Stantec File No: 193801366 Dear Eric: It was recently determined that water main upsizing from 8"to 12" pipe was not accounted for during the 40% Design. Although pipes were labeled as First Move, Construction Impacted, Gray Zone, and Betterment,the upsizing costs within these segments were not determined. Upsizing pipe from the original existing pipe size is typically considered as a Betterment cost. There is approximately 10,282 feet of 8"water main within the First Move, Construction Impacted,and Gray Zone areas which was upsized to 12"water main.These areas have been identified and shown on the attached plan sheets. Upsizing Requirement-Water Supply and Distribution Plan The upsizing is required to provide the needed water supply and redundancy for the overall system.As shown in the etteghe4i UI#imate Trunk Walter Distributign Map, the map does shgw en existing 8"water main running parallel to a future 12"water main from Oidfield to Sunnyside.We have since modeled the water system during the 40% Design and determined we could fulfill the supply needs by utilizing only one 12"pipe, rather than two separate pipes(8"and 12"). Estimated Betterment Cost The table below provides an estimated cost for the total water main upsizing.The unit prices shown below are an estimated price difference between an 8"and 12"ductile iron pipe water main. Upsize Items-8"to 12" Units Quantity Unit Price Amount Pipe LF 10,282 $10.00 $102,820.00 Valves EA 20 $1,200.00 $24,000.00 Fittings LBS 1,200 $2.50 $3,000.00 Total $129,820.00 Unit Price Difference—8"to 12"Water Main In order to estimate the cost difference between the two water main sizes,we gathered pricing information from several pipe suppliers, MnDOT, and past projects with similar water main quantities.The range of the Page 2 of 2 unit price difference was from $5 to$14 per foot.The unit pricing received from the suppliers varied and according to the suppliers is always a moving target. Using quantities of approximately 10,000 feet of pipe,we estimated the$10 per foot unit price difference based on what we would have estimated in the fall of 2012 during the 40% Design. Ductile vs. Plastic Due to the significant costs of the water main for this project,we were asked by City staff to provide a brief review of using plastic rather than ductile iron pipe for the water main. Ductile Iron Pipe(DIP)has been the type of pipe installed for all Oak Park Heights'water main (other than private service lines)since the transition from Cast Iron Pipe(CIP). Some cities use only DIP, some only plastic,and some will use a combination of the two. For cities,the deciding factors seem to be based on preference and their confidence in the type of pipe. Some cities are set up with public works staff which may be more familiar with one type of pipe and the associated fittings than the other type of pipe. The cost difference between DIP and Plastic seems to be almost negligible, and will vary from project to project.The very recent(last couple weeks)price increase in DIP may show that Plastic is less expensive currently. Last fall the cost difference is negligible and would be difficult to understand completely without a competitive bid using alternates to compare. The type of bedding and installation methods for DIP and Plastic vary. DIP uses its rigid pipe strength, whereas the Plastic pipe has its strength within the pipe bedding. Both pipe materials are used throughout the metro area and are considered reliable. Accounting for the Upsizing The upsizing was not accounted for during the preliminary design last fall. Both MnDOT and Stantec worked together on identifying the different funding categories(First Move, Construction Impacted, Gray Zone, Betterment)for the different pipe segments. It was always the intention of both parties to account for any upsizing as Betterment costs, but this was not ultimately completed last fall and was not included in the "Exhibit H"which is attached. Now that we are further into design and determining the details of the project, the upsizing has been determined and needs to be accounted for as a City Betterment cost. If you have any questions please feel free to contact me at(651)604-4808. Sincerely, STANTEC Christopher W. Long, P.E. Attachments: Redlined Plans - Upsizing and Betterment Breakdown, Trunk Water Distribution System Map, Exhibit H. copy: Andy Kegley— Public Works Director; Mark Vierling —City Attorney; Jason Petersen, Lucas Miller— Stantec. Oak Park Heights Request for Council Action Meeting Date 6-25-13 Time Required: 5 Minutes Agenda Item Title: 6-21-13 Storm FollOW-UDDebriefiria Agenda Placement New Business Originating De artme nt/Re ues r ohnson Ci Administrator Requester's Signature is ctAction Requested )is Possible Action Background/Justification(Plea ndicate if any previous action has been taken or if other public bodies have advised): 1. City response was thought to be effective Park workers(400)and web/facebook and timely,three agencies of the City pages.It would appear that all residents Public Works, Police Department and the quickly responded and are awaiting final Bayport Fire Department were on the scene pickup of materials,scheduled to within hours of the storm, if not commence tomorrow.The City will be immediately. Streets were blocked off that taking both public and private tree debris. posed dangers due to downed trees and (As opposed to a designated site) power-lines.Most,if not all Public ROW was opened by Saturday afternoon. 6. The City has contacted Washington County Emergency Gov.Manager Deb Paige as to 2. Communication and coordination among possible cost recovery.It would appear that Council, Staff and other jurisdictions is the two thresholds(being the County loss thought to have been timely and efficient. of value to public and uninsured property Resources and personnel were available to of$821,000 as well as a state-wide make quick decisions. Cell phones prove to threshold of$7.2 million dollars)will NOT be invaluable tools. be met,thus no additional revenues are likely. Staff will nevertheless account for 3. At no time did the City lose water or sewer its expense should a reimbursement services,this was due to effective power- become available. back up generation,connectivity and associated training by staff. 7. What could staff have done different?Have more diesel fuel on hand.Additional traffic 4. There was not significant property cones for access by the Police Department damages,a few homes had roof damages, or BFD. fence damages and/or car damages but collectively very minor.The Council may In general,communication was timely,action desire to discuss waiving of building permit efficient and all stayed safe. All staff and City fees.(see attached page) representatives worked well and communicated effectively.Thanks to Andy Kegley and the 5. Communication to the public on how to Public Works Staff,Chief Swenson and the deal with brush and clean-up was BFD,OPH Police and all others who stepped up accomplished via CODE RED during this event and continued clean-up. notifications, emails,handed out flyers by Preparedness has paid off. 1 City of Oak Park Heights 14168 Oak Park Blvd. N. Phone:651.439.4439 P.O. Box 2007 Fax:651.439.0574 Oak Park Heights, MN 55082 STORM DAMAGE ACKNOWLEDGMENT By my signature below, I acknowledge and affirm that described damage to my residential property located at was directly caused by the storms of Friday,June 21, 2013. Damage Description: Date: Property Owner Signature Property Owner Printed Name } Oak Park Heights Request for Council Action Meeting Date June 25th, 2013 Time Required: 5 Minutes Agenda Item Title: Work Session with the City of Stillwater Agenda Placement New Business Originating Department/Requestor Mayor Mary McComber Requester's Signature Action Requested Discussion, Possible Action Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): I recently had a meeting with Mayor Ken Harycki of the City of Stillwater discussing community development opportunities and other various issues.Would the City Council like to hold a work session with the City Council from the City of Stillwater to similarly discuss these or other issues?