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Home My WebLink About03-18-2013 Packet CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING AGENDA Monday, March 18, 2013 at City Hall Worksession—6:00 p.m. Regular Meeting— 7.00 p.m. I. Call to Order II. Approval of Agenda III. Approve Parks Commission Minutes—February 25, 2013 (1) IV. Department/Commission Liaison Reports A. Arborist(2) B. Public Works Director C. Other/Commission Liaison Report V. Visitors/Public Comment This is an opportunity for the public to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. VI. Public Hearings None VII. New Business A. Set Tree City Ceremonial Tree Planting (3) B. Consider communication on Fencing abutting Parks. (4) C. Party in the Park Update—New Date—Sunday—Sept 8. (no enclosure) VIII. Old Business A. Capital Needs Discussion IX. Informational A. Next Meeting: Monday, April 15, 2013 at 7:00 p.m. at City Hall B. Council Representative: Tuesday, March 26—Commissioner Krieger X. Adjourn City of Oak Park Heights Discussion of Park Capital need and Priorities-Jan 2013 Priority Rank Low MID High 1 Letter-Fence(possibly chain link)(optional gates Y&LQLYj0Y PAfiK $ 50,000.00 $ 62,500.00 $ 75,000.00 1 New Move Park Shelter ERYM PA ILK $ 350 000.00 $ 425 000.00 $ 500 000.00 1 Benches WYMP-M 1,000.00 $ 3,000.00 $ 5,000.00 Number of? 1 Gutters YUUXYLEAZAR $ 3,000.00 $ 4,000.00 $ 5,000.00 1 Shelf for serving MIXYMUM $ 500.00 $ 750.00 $ 1,000.00 1 Electrical outlets for-mg YaUXYMew 1,000.00 $ 2,000.00 $ 3,000.00 1 Swings-both lower and upper playgrounds #RKKKLPARK $ 5,000.00 $ 5,500.00 $ 6,000.00 1 Garta econtainers-especially b disc golf R KK PA K $ SOD.00 $ 750.00 $ 1,000.00 1 Benches at both la rounds J6[KRMPK $ 500.00 $ 5,250.00 $ 10,000.00 how many?Concrete bases? 1 Fitness Equipment SW ARK $ 15,000.00 $ 17,500.00 $ 20,000.00 5 3 1 More trees AWUMNAI&LLPAHK $ 300.00 $ 400-00 $ 500.00 each 1 Tables/benches AtUUMN HILLS PARK $ 2,000.00 $ 2,750.00 $ 3,500.00 how many? 1 Refrigerator in ark shelter UT M IL PA K $ 750.00 $ 875.00 $ 1,000.00 1 Ashtfa s A MN 1 LS PA K $ 350.00 $ 425.00 $ 500.00 No smoking signs by la round AUTUMN I LS PARK 200.00 250-00 300.00 1 NAME 111121161-15 $ M $ 1,000.00 $ 2,000.00 FREE but signage? 1 Benches MULTZ $ 1,000.00 $ 5,500.00 $ 10,000.00 hw many?Concrete bases? 1 ggebos NQELTEIR 15,000.00 L 000.00 25 000.00 each Subtotal 496 00.00 619 950. 743 800.00 2 Improved Parking C P RK S 50,000.00 $ 62,500.00 $ 75,000.00 2 Gardens/Friends of the Parks &2MMPARK $ 31000.00 $ 4,000.00 $ 5,000.00 2 Gazebos COVER PAR 15000.00 20000.00 25000.00 each 2 Replace Road MUIV VIE P $ 200,000.00 $ 225,000.00 $ 250,000.00 base is bad,needs full reconstruct 2 Replace Parking Lot A Y VIE P RK $ 50,000.00 $ 75,000.00 $ 100,000.00 2 Replace stairs by ark shelter B KKE P RK $ 5,000.00 $ 10,000.00 $ 15,000.00 concrete?Wood? 2 Playground $ 75,000.00 $ 87,500.00 $ 100,000.00 2 Water Fountain SWAGER PARK $ 3,000.00 $ 4,000.00 $ 5,000.00 2 Grass between shelter and playground AUTU P K $ 21500.00 $ 3,750.00 $ 5,000.00 SUbiptal $ 403,500.00 $ 491,750.00 $ 580,000.00 3 Trail Connections KQXER PARK $ 50,000.00 $ 75,000.001 100,000.00 3 Deck on east side of park shelter MULMADEM $ 25,000.00 $ 37,500.00 $ 50,000.00 3 Extend north side of park shelter XaUU YjJW PA $ 50,000.00 $ 62,500.00 $ 75,000.00 3 Pla structures for older children BREK PA K $ 75,000.00 $ 87,500.00 $ 1001000.00 3 Band shell AUWMN HL P $ 100,000.00 $ 150,000.00 $ 200,000.00 permanent?What size,ADA compliant? 3- 5 lashpad AUTUMN ILLS PARK $ 200,000.00 $ 350,000.00 $ 500,000.00 Is It basic or elaborate?Changing facilities? 3 Splash Pad L ER $ 200,000.00 $ 350,000.00 $ 500,000.00 is it basic or elaborate?Changing facilities? 3 Baseball Diamond MOELTER $ 100,000.00 $ 175,000.00 $ 250,000.00 Parking lots? 3 Bathroom MQLLTLR $ 200,000.00 $ 225,000.00 $ 250,000.00 Parking lots? 3 Soccer Field MgFLM $ 100,000.00 $ 150,000.00 $ 200,000.00 Lubt9W $ 1,100,000.00 S 1,662,500.00 $ 2,225,000.00 4 Concrete Rink &MIZILM 100,000.00 $ 125,000.00 $ 150,000.00 4 Move Rink COVER PARK $ 100,000.00 $ 125,000.00 $ 150,000.00 4 Trail connection to the east VALLEY WEB_PAS 25,000.00 $ 62,500.00 $ 100,000.00 depending on exactly where/linear feet? 4 Trail connection to the north VALLEY VIEW PARK 250 000.00 J..1W 000.00 350 000.00 bridge may be needed 4 Trail connections to ggggLpja round "JAU PA 7 .00 112 500.00 150 000.00 depending on exactly where/linear feet? 4 Replace some playground equipment N HI A K $ 40,000.00 1$ 50,000.00 $ 60,000.00 4 Water Fountains M LTER $ 10,000.00 $ 15,000.00 $ 20,000.00 No water close by UkW,jal $ 600,000.00 $ 790,000.00 $ 980,000.00 Low MID High Grand Total Is 2599600.00 S 3,564,200.00 S 4,528,800.00 3-15-13 Dear Park Commissioners: based on the scoring received at the February worksession,I have applied the scoring noted and reshuffled the data based on priority rank as opposed to each park locations.This way you can understand the relative importance of the project in all parks as opposed to the issues of each park. Hopefully you find this document helpful as you continue this discussion. Thanks eric �`0 2 6 ' opPm (J (2-K G°pt �`c J 4 CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING MINUTES Monday, February 25,2013 at City Hall I. Call to Order: Chair Hauble called the meeting to order at 7:08 p.m. Present: Vice Chair Eder, Commissioner Krieger, Commissioner Melin, and Commissioner Viers; City Administrator Johnson, Arborist Widin, Public Works Director Kegley, and Commission Liaison McComber. Absent: None. II. Approval of Agenda: Vice Chair Eder, seconded by Commissioner Krieger,moved to approve the Agenda. Carried 5-0. III. Approval of Parks Commission Minutes—January 28, 2013: Commissioner Viers, seconded by Commissioner Hauble, moved to approve the Minutes. Carried 5-0. IV. Department/Commission Liaison Reports: A. Arborist: Arborist Widin reported that the winter boulevard tree pruning had commenced and was scheduled to be completed in March. The Arbor Month Proclamation was on the City Council's Agenda for adoption on February 26. Widin reported that no Emerald Ash Borer has been found in Washington County at present. She was working on updating the Emerald Ash Borer management plan. Widin reported that she received a few complaints regarding box elder trees on the boundary of Linear Park. She stated she marked those trees for pruning or removal. Arborist Widin reported that the level of snow received that season would help with soil moisture for the trees. Chair Hauble noted that Xcel Energy did a lot of tree pruning along the DNR property and Brekke Park. He requested that Arborist Widin take a look at the area because it appeared there were four or five trees that had all the branches cut off of them,but the trees were not cut down. B. Public Works Director: Public Works Director Kegley provided a report on ice rink usage. He stated warming houses would remain open until the ice was no longer suitable for skating. C. Other/Commission Liaison Reports: Commission-Liaison McComber reported that MNDOT was going to be offering what was called a STEM program with Junior and Senior High School students to help them become interested in the St. Croix River Crossing project as it progressed. She stated she would speak with Summer Park Program Coordinator Zeuli to see if she wanted to incorporate the STEM program into a summer park program for the older kids who may be interested in technology and engineering. Commission-Liaison McComber also reported that the Spring Clean-up was set for Saturday, May 18. Parks Commission Minutes February 25, 2013 Page 2 of 3 Commissioner Krieger, seconded by Commissioner Viers, moved to accept the Department/ Commission Liaison Reports. Carried 5-0. V. Visitors/Public Comment: None VI. Public Hearings: None VII. New Business: None VIII. Old Business: A. Capital Needs Discussion: Chair Hauble reported that the Parks Commission held a Worksession to discuss capital needs. He stated that they worked to prioritize projects from a list. He stated that the Parks Commission wanted to meet again the following month to further narrow down the list. Vice Chair Eder, seconded by Chair Hauble,moved to set a Worksession prior to the March 18 meeting at 6:00 p.m. at City Hall. Carried 5-0. B. Communication on Ball Fields: City Administrator Johnson reported he met with Mike Tompkins of the St. Croix Valley Athletic Association. He stated that Mr. Tompkins indicated that if the St. Croix Valley Athletic Association wanted to use the Stillwater Area High School fields,they could access them. He stated that the issue was not access,but was cost and timing. He stated that some agencies charge a fee for them to use the fields. Johnson provided the Parks Commission with a copy of the Developer's Agreement between the Independent School District and the City of Oak Park Heights. He stated that the City waived the requirement that they provide at park dedication fee with a caveat that the school district shall allow the use by the public of the various athletic fields for community athletic events. He stated there was nothing in the agreement regarding fees. Johnson suggested that at some point all the area municipalities,the school district, and the St. Croix Valley Athletic Association needed to have a meeting. Chair Hauble, seconded by Commissioner Viers, moved to direct City Administrator Johnson to move forward with connecting with the right people to continue discussion on that issue. C. Vending(Soda) Machines: City Administrator Johnson requested that the Parks Commission provide any comments on the draft agreement for the soda vending machines at City parks. Vice Chair Eder stated he thought it was worth trying it out for a year and obtaining feedback from the vendor. Vice Chair Eder, seconded by Commissioner Melin,moved to proceed with Parks Commission Minutes February 25, 2013 Page 3 of 3 installing the soda machines at the City parks as identified in the draft letter. Carried 5-0. IX. Informational: A. Worksession: Monday, March 18, 2013 at 6:00 p.m. at City Hall B. Next Meeting: Monday, March 18, 2013 at 7:00 p.m. at City Hall C. Council Representative: Tuesday, February 26—Commissioner Eder X. Adjournment: Commissioner Viers, seconded by Chair Hauble, moved to adjourn at 7:38 p.m. Carried 5-0. Respectfully submitted, Jennifer Pinski Deputy Clerk Arborist's Report January-February 2013 To: Eric Johnson, City Administrator Andy Kegley,Pub. Works Dir. City Council,Parks Comm. City of Oak Park Heights From: Katharine D.Widin,Ph.D. 3/5/13 Municipal Arborist In January and February I attended staff meetings and discussed various tree and natural resource issues with city staff. I completed the 2012 final report and 2013 work plan,which were submitted to the City in January. For the Parks Commission meeting on 1/28/13,1 was making a presentation in North Branch that evening and could not attend the meeting. I referred the commission to my report of Dec. 2012 which was included in the meeting packet. For the Parks Commission meeting on Feb.25"',I reviewed the.agenda and prepared and presented a report on forestry and natural resource activities in the city. The Parks Comm.requested that I take a look at some line clearance pruning by Xcel done in 2012 at the south edge of Brekke Park and report back to the City regarding the method of pruning and what effect it might have on the trees. I inspected the trees in question 2/26,took photos and reported back to city staff. I checked various boulevard and park tree issues in January and February. In January,I completed the list of boulevard trees to be pruned in winter of 2013,and also prepared and sent out the quote request to tree services. I reviewed the quotes and prepared them for the City Council meeting on 1/22/13. St. Croix Tree Service was awarded the work. I compiled property addresses where trees were to be pruned and forwarded those and a letter to city staff to send out letters to residents for notification of boulevard tree pruning. In February,I inspected, and completed a list of,potential risk and nuisance trees along the south boundary of the Linear Park, which borders the back yards of properties on 56`h St. and Novak Ave.. The City has received several complaints regarding the trees,mainly boxelders,overgrowing landscape trees and shrubs. One large boxelder along that boundary failed into a back yard in summer of 2012, causing some damage to a deck. I prepared a quote request for tree removal and pruning and sent it to tree services. I compiled a list of addresses and composed a letter which city staff sent to residents with property adjoining this boundary to notify them of the possibility of tree work along the Linear Park boundary. Quotes for this work will be considered at the City Council meeting 3/26/13. In January and February I did some internet research and also attended a seminar re: emerald ash borer management for municipalities. This information will be added to the 2013 EAB Management Plan update for Oak Park Heights. In February I wrote several articles for the spring issue of the City Newsletter and forwarded them to city staff. In February I also edited and forwarded to city staff the 2013 Arbor Day and Month Proclamation for adoption prior to Arbor Day in April. This is a requirement for the 2013 Tree City,USA award. The first two months of 2013 I returned telephone calls to several residents regarding brown needles on evergreens and a possible invasive weed sighting in the pond at Autumn Hills Park. January and February: City work= 35 hrs. Cod City of Oak Park Heights 14168 Oak Park Blvd. N • Box 2007 . Oak Park Heights, MN 55082 • Phone (651) 439-4439 Fax (661) 439-0574 Memo To: Parks Commission Date: March 14, 2013 Re: Tree City USA Ceremonial Tree Planting The City's annual Party in the Park event has been rescheduled from its usual Tuesday night celebration to Sunday, September 8 this year. As you recall, the City typically held the Tree City USA ceremonial tree planting on the same evening as Party in the Park. Arborist Widin will not be available on Sunday, September 8. She has suggested the Parks Commission set the date and time for the Tree City USA ceremonial tree planting. One possible option to consider would be prior to the May 20 Parks Commission meeting. TREE CITY U.S.A. City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 March 15`h, 2013 Dear City Resident; You are receiving this communication beca e y ur ope es but to a City Park or trail and which is separated by a wood—shadow box-type f c The City wanted to inform you that this fence quickly deterior Ing and replacement of such fence is cost prohibitive relative to other needs in the City's parks. ordingly,the City is anticipating removing these fences in 2018 and replacing them with a 6'chain ' k fence. If you would desire to have a privacy fence installed you may plan to install a fence on your side of this new chain link fence.The City hopes that by providing this significant lead time,you will have time to prepare for the installation of a privacy fence if you so choose. Lastly,the installation of a chain link fence would allow the placement of a gate from your property to the City Park. If you would believe that is something you would like to have installed at the time of such construction, please let the city know and we will work with you on that installation, including providing some possible cost sharing;otherwise the gate would not be installed. Again,this project is several years from being implemented, but it is vital to plan for these changes early. Please let me know if you have any immediate questions and of course the City will send a follow-up letter when the timeline for this project gets closer. Kind regards Eric Johnson City Administrator •� C)LL Q !.L 7 xa ° x a s LJL O � a O gim° g Ae ti U W N �+ t N O co C A0 W C Q� C �F+ 0 V C •C s� U C M .:;. O (D U N '. N "'"Q) O Rot C x UoN ti N E N w� CU x �� a a CD ao € v o � 0 U (u O N o m$ a U- (n z, � o b 1� o yqyq y O L. LO o � U n r - � !A F 11 "1.,. ED CD 4 F: .r O M. 3 0 � a CL af9i Q r g»