HomeMy WebLinkAbout2013 CITY OF OAK PARK HEIGHTS
THURSDAY, DECEMBER 26, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 4:33 p.m. Present: Councilmembers Dougherty,
Runk, and Swenson. Staff present: City Attorney Vierling, Finance Director
Caruso, City Engineer Brad Riefstack, and Public Works Director Kegley.
Absent: Councilmember Liljegren, City Administrator Johnson, and City Planner
Richards.
Mayor McComber moved Old Business Item A to the Consent Agenda as Item H.
Councilmember Swenson, seconded by Councilmember Dougherty,moved to
approve the Agenda as amended. Carried 4-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported that the last Parks Commission meeting
was cancelled and the next meeting was set for January 27 at 7:00 p.m.
B. Councilmember Dougherty: He reported that the Convention and Visitor's
• Bureau open house was held December 11.
C. Councilmember Liljegren: Absent.
D. Councilmember Runk: He reported that the Planning Commission's last
meeting was held December 12, and there were two items from that
meeting on the City Council Consent Agenda.
E. Councilmember Swenson: No report.
F. Staff. Deputy City Clerk Pinski reported that Don Hanson of 14224 571"
Street North was chosen as the recycling award winner.
III. Visitors/Public Comment:
None
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes—December 10, 2013
C. Approve Resolution Designating 2014 Checking and Bank Depositories
• D. Approve Resolution for Delinquent Utilities
E. Adopt City of Oak Park Heights Policy Binder
F. Approve Amendment to City Ord. 401.15 M—Home Occupations
City Council Meeting Minutes
December 26, 2013
Page 2 of 3
G. Adopt 2014-2017 Anticipated Capital Improvement Plan
H. Approve Conditional Use Permit—Home Occupations In-Home Hair
Salon at 13930 55th Street North
Councilmember Runk, seconded by Councilmember Swenson, moved to pull
Item G from the Consent Agenda. Carried 4-0.
Councilmember Swenson, seconded by Councilmember Dougherty, moved to
approve the remainder of the Consent Agenda. Roll call vote taken. Carried 4-0.
V. Public Hearings:
None
VI. Old Business:
A. MOVED TO CONSENT AGENDA
B. Rink Attendant Hires: Public Works Director Kegley recommended that
Mike Coleman, Jessica Dougherty, Ashley Jelinek, Max Groves, John
Sortedahl, and Johnny Randazzo be hired as rink attendants for the season.
• Councilmember Swenson, seconded by Councilmember Runk,moved to
approve the recommendation. Carried 3-0-1, Councilmember Dougherty
abstained.
C. Consider Utility Worker Appointment—Lisa Danielson: Councilmember
Runk, seconded by Councilmember Dougherty, moved to follow the
hiring committee's recommendation to hire Lisa Danielson. Carried 4-0.
VII. New Business:
A. Consider Work Session with MNDOT—St Croix River Crossin
Councilmember Runk, seconded by Councilmember Swenson, moved to
set a worksession with MNDOT for Tuesday, January 21 at 7:00 p.m.
Carried 4-0.
B. Street Reconstruction—Area D: Public Works Director Kegley reported
that the County did not plan to reconstruct Paris Avenue until 2016. City
Engineer Reifstack reported that there were existing culverts and swales in
that area which presented challenges on how to design the City stormwater
with the County stormwater. Riefstack stated that delaying the project on
Paris Avenue would allow for engineering to work out challenges with the
County. Mayor McComber questioned whether the Middle St. Croix
• Watershed Management Organization would be reviewing plans.
Riefstack confirmed that they would be. Councilmember Dougherty
City Council Meeting Minutes
December 26, 2013
Page 3 of 3
questioned how it would work with bidding the project. Riefstack stated
that it would be best to hold off on bidding that area, and bid it under a
separate contract. He stated Paris Avenue would be done in 2016,but the
rest of the street reconstruction in Area D would still be completed in
2015. City Attorney Vierling reported that no action was necessary at that
time.
VIII. Other Council Items or Announcements
Councilmember Swenson questioned hydrant clearing. Public Works Director
Kegley reported that it was in the plan for hydrants to be cleared out after the first
of the year.
IX. Adiournment
Councilmember Swenson, seconded by Councilmember Liljegren,moved to
adjourn at 4:50 p.m. Carried 4-0.
Respectfully submitted, Approved as Content and Form,
Jennifer Pinski Mary 11%PcComber
Deputy Clerk Mayor
CITY OF OAK PARK HEIGHTS
TUESDAY, DECEMBER 10, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:07 p.m. Present: Councilmembers Dougherty,
Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, City
Attorney Vierling, Finance Director Caruso, City Engineer Long, City Planner
Richards, and Public Works Director Kegley. Absent: None.
Councilmember Swenson, seconded by Councilmember Liljegren, moved to
approve the Agenda. Carried 5-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported that the Parks Commission's next
meeting was set for December 16 at 7:00 p.m. She also reported that she
would be attending the Coalition of Utility Cities Annual Meeting on
December 11 and that the MCF-Stillwater Annual Luncheon was set for
December 11.
B. Councilmember Dougherty: He reported that the Convention and Visitor's
• Bureau open house was set for December 11 at 5:00 p.m. at the Water
Street Inn.
C. Councilmember Liljegren: No report.
D. Councilmember Runk: He reported that the Planning Commission's next
meeting was set for December 12.
E. Councilmember Swenson: No report.
F. Staff Deputy City Clerk Pinski reported Carol Heitman of 5831 Oakgreen
Court North was chosen as the recycling award winner.
III. Visitors/Public Comment:
A. Jon Chiglo, MNDOT—St. Croix River Crossing Update: Jon Chiglo
provided a PowerPoint presentation. Councilmember Swenson requested
that the presentation be placed on the City's website.
IV. Consent Agenda:
A. Approve Bills & Investments
• B. Approve City Council Minutes—November 26, 2013
C. Approve 2014 Area Charge for Connection to Water, Sewer, and Storm
Sewer Systems
City Council Meeting Minutes
December 10, 2013
Page 2 of 5
D. Approve 2014 Cab Licenses for F.D.S. Enterprises DBA A. Taxi/
Stillwater Taxi
E. Adopt Resolution for 2014 Liquor, Tobacco, and Amusement License
Renewals
F. Approve Home Occupation Permit Renewals for 2014
Councilmember Swenson, seconded by Councilmember Dougherty,moved to
approve the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings:
A. Truth-in-Taxation Hearing—2014 Budget Presentation: Finance Director
Caruso provided a presentation on the 2014 proposed budget expenditures
and fund sources and the tax levy impact. Councilmember Runk
questioned whether the City was billing Boutwells and Oak Park Senior
Living for emergency services. City Administrator Johnson stated that
staff would run the numbers after receiving a statement from Bayport Fire.
Mayor McComber opened the Public Hearing. Marilyn Richert, who
owns property at 15405 57th Street North, stated that her property value
fell but her taxes increased. Finance Director explained that tax capacity
decreased.
• Councilmember Swenson, seconded by Councilmember Runk,moved to
close the Public Hearing. Carried 5-0.
B. Consider Amendment to City Ord 401.15 M—Home Occupation: City
Planner Richards reviewed his planning report which was included in the
packet for that evening. Mayor McComber opened the Public Hearing.
Sarah Bell of 13930 55th Street North was present and stated that she was
cleared by the state for her business and was awaiting approval from the
City.
Councilmember Runk, seconded by Councilmember Swenson, moved to
continue the Public Hearing to the Planning Commission on December 12,
2013 at 7:00 p.m. Carried 5-0.
C. Conditional Use Permit—Home Occupations In-Home Hair Salon at
13930 55h Street N.: City Planner Richards reviewed his planning report
which was included in the packet for that evening. He stated he would
have a Resolution prepared for the December 26, 2013 City Council
Meeting. Mayor McComber requested a change to condition 6 of the
Resolution.
Councilmember Runk, seconded by Councilmember Swenson,moved to
continue the item to the Planning Commission on December 12,2013 at
7:00 p.m. Carried 5-0.
City Council Meeting Minutes
December 10, 2013
• Page 3 of 5
VI. Old Business:
A. 2014 City Council Meeting Dates: A list of regular meeting dates was
included in the packet for that evening.
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to cancel the August 12, 2014 meeting. Carried 5-0.
Mayor McComber, seconded by Councilmember Swenson,moved to
reschedule the November 12, 2014 meeting to Wednesday,November 5,
2014 at 7:00 p.m. Carried 5-0.
Councilmember Runk, seconded by Councilmember Liljegren, moved to
accept the calendar for 2014 as amended. Carried 5-0.
VII. New Business:
A. Designate December 9 2014 as Tentative TNT Hearing Date:
Councilmember Runk, seconded by Councilmember Swenson,moved to
• designate December 9, 2014 at 7:00 p.m. as the tentative TNT Hearing
date. Carried 5-0.
B. 2013 Water and Sewer Rate Study and Resolution: Finance Director
Caruso provided a presentation. Councilmember Runk, seconded by
Councilmember Swenson,moved to approve the Resolution. Roll call
vote taken. Carried 5-0.
C. Resolution Approving the 2014 Budget: Councilmember Swenson,
seconded by Councilmember Dougherty,moved to approve the
Resolution. Roll call vote taken. Carried 5-0.
D. Resolution Approving the 2014 Tax Levy: Councilmember Swenson,
seconded by Councilmember Liljegren, moved to approve the Resolution.
Roll call vote taken. Carried 5-0.
E. City Code of Ordinances—Update CC 102 Master Fee Schedule:
Councilmember Swenson, seconded by Councilmember Liljegren,moved
to adopt the Ordinance Amendment. Roll call vote taken. Carried 5-0.
F. St. Croix River Crossing Project—Parcel 85 —Temp Easement: City
Administrator Johnson reported that MNDOT was in need of altering
certain sanitary and storm sewers as well as installing new curing and
trailways over and across certain areas of the City's easements over the
City Council Meeting Minutes
December 10, 2013
Page 4of5
Is East Oaks entranceway. He stated staff prepared a draft Agreement for
Temporary Permit to Construct in that area.
Councilmember Runk, seconded by Councilmember Dougherty, moved to
approve the Agreement. Roll call vote taken. Carried 5-0.
G. Approve Developer's Agreement—Oakgreen Senior Living Phase III:
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to approve the Developer's Agreement. Carried 5-0.
H. Set Date, Time, and Location for 2014 Party in the Park: Councilmember
Swenson, seconded by Councilmember Liljegren, moved to set Party in
the Park for Sunday, September 7, 2014 at Brekke Park. Carried 5-0.
I. City Council Appointments—2014: Councilmember Swenson, seconded
by Councilmember Liljegren, moved to approve the following changes
from the 2013 Appointments: Chuck Dougherty as Deputy Mayor; Mike
Liljegren as Planning Commission Liaison; Mike Runk as Planning
Commission Liaison Alternate; Remove Chamber of Commerce Liaison
and list as Convention and Visitor's Bureau with Mayor McComber
staying on as liaison; Chuck Dougherty as Lower St. Croix River
Advisory Liaison; Mark Swenson as Lower St. Croix River Advisory
Alternate. Carried 5-0.
VIII. Other Council Items or Announcements
None
IX. Closed Session
A. Labor Negotiations (closed pursuant to MN Stat. 13.D.03): City Attorney
Vierling reported that the City Council would go into closed session, that
the meeting would be recorded, and that the recording would be
maintained for a period of two years as required by statute.
Councilmember Swenson, seconded by Councilmember Liljegren, moved
to go into closed session. Carried 5-0.
Mayor McComber reconvened the regular meeting. City Attorney
Vierling reported that City Council received input and no action was
taken.
X. Adjournment
Councilmember Swenson, seconded by Councilmember Liljegren, moved to
adjourn at 9:37 p.m. Carried 5-0.
City Council Meeting Minutes
December 10, 2013
Page 5 of 5
Respectfully submitted, Approved as ontent and Form,
Jennifer Pinski ary ly cCo ber
Deputy Clerk Mayor
• CITY OF OAK PARK HEIGHTS
TUESDAY, NOVEMBER 26, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Awroval of Agenda: Mayor McComber
called the meeting to order at 7:00 p.m. Present: Councilmembers Dougherty,
Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, City
Attorney Vierling, City Engineer Long, and Public Works Director Kegley.
Absent: City Planner Richards.
Mayor McComber added"Authorize Staff to Make Contact with MNDOT on Use
of HPP Funding for Frontage Roads"to Consent Agenda as Item D., "Approve
Surmountable Curbs for Street Reconstruction Except Where Engineer Deems it
Necessary for Barrier Curbing"to Consent Agenda as Item E., and"Approve
Spring and Fall Clean-up Dates"to Consent Agenda as Item F.
Councilmember Swenson, seconded by Councilmember Liljegren,moved to
approve the Agenda as amended. Carried 5-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported that the Parks Commission's next
• meeting was set for December 16 at 7:00 p.m. She also reported that she
was elected as the First-Vice-President of Women in Municipal
Government.
B. Councilmember Dougherty: He reported that he attended the Middle St.
Croix Watershed Management Organization meeting on November 14 and
the Convention and Visitor's Bureau meeting on November 13. He
reported that the next meeting of the Convention and Visitor's Bureau was
set for December 11 from 5:00 p.m. —6:30 p.m. and all council was
invited.
C. Councilmember Liljegren: No report.
D. Councilmember Runk: He reported that the Planning Commission's last
meeting was November 14 and the next meeting was set for December 12.
E. Councilmember Swenson: He reported that Santa Claus would be in Oak
Park Heights on November 29. He requested residents contact Oak Park
Heights City Hall if they had any special requests for Santa to visit.
F. Staff. Deputy City Clerk Pinski reported that Patricia Henning of 5676
Osgood Avenue North and David and Monique Vernon of 14564 Upper
• 56th Street North were chosen as the recycling award winners for the
month of November.
City Council Meeting Minutes
November 26, 2013
Page 2 of 4
• III. Visitors/Public Comment:
None
IV. Consent Agenda:
A. Approve Bills &Investments
B. Approve City Council Minutes—November 6, 2013
C. Approve Fiscal Year 2014-2015 Budget for Central St. Croix Valley Joint
Cable Commission and Valley Access Channels
D. Authorize Staff to Make Contact with MNDOT on Use of HPP Funding
for Frontage Roads
E. Approve Surmountable Curbs for Street Reconstruction Except Where
Engineer Deems it Necessary for Barrier Curbing
F. Approve Spring and Fall Clean-up Dates
Councilmember Runk, seconded by Councilmember Swenson, moved to approve
the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings:
. A. Wellhead Protection Plan—Part 2: Mayor McComber opened the Public
Hearing. City Engineer Long reviewed the plan. No public comments
were made.
Councilmember Swenson, seconded by Councilmember Runk, moved to
close the Public Hearing. Carried 5-0.
Councilmember Runk, seconded by Councilmember Liljegren, moved to
approve the plan. Carried 5-0.
VI. Old Business:
A. St. Croix River Crossing Update: No report.
B. Approve MNDOT—City Maintenance Agreement for Peabody
(MNDOT Agreement#04210): Councilmember Swenson, seconded by
Councilmember Dougherty, moved to approve MNDOT Agreement No.
04210. Roll call vote taken. Carried 5-0.
VII. New Business:
A. Consider Amendment to City Ord. 401.15 M—Home Occupation: Mayor
McComber, seconded by Councilmember Swenson, moved to send this
item to the Planning Commission for recommendation, but if it was
City Council Meeting Minutes
November 26, 2013
Page 3 of 4
feasible,to have the Public Hearing before the City Council at their
December 10 meeting. Carried 5-0.
B. Application for Club on Sale Retail Liquor License from Greeder-Hinds-
Comfort Post 323 d/b/a VFW Post 323: Councilmember Swenson,
seconded by Councilmember Liljegren, moved to approve the license with
the caveat that the City receive a copy of the building lease. Carried 5-0.
C. 2014 City Council Meeting: Mayor McComber, seconded by
Councilmember Swenson, moved to table to the next City Council
meeting. Carried 5-0.
D. Consider Resolution on SCRCP—Vibrations and Noise Mitigations:
Councilmember Runk, seconded by Councilmember Liljegren, moved to
approve the Resolution. Roll call vote taken. Carried 5-0.
E. Resolution Requesting the Installation of a Barrier System Along STH 95
—Along Pickett Pond: Mayor McComber stated that she would like a
barrier on the Pickett Avenue side as well. She suggested the Resolution
be sent to both MNDOT and Washington County.
• Councilmember Swenson, seconded by Mayor McComber, moved to
approve the Resolution with the inclusion of the Pickett Avenue side. Roll
call vote taken. Carried 5-0.
F. St. Croix River Crossing Coalition—Remaining Funds/Future Actions:
Councilmember Runk moved to request a report of how funds were
expended and to seek a refund of unused funds. Motion failed per lack of
a second.
The City Council directed staff to send a letter requesting a copy of the
budget.
VIII. Other Council Items or Announcements
None
IX. Closed Session
A. Labor Negotiations (closed pursuant to MN Stat. 13.D.03): City Attorney
Vierling reported that the City Council would go into closed session,that
the meeting would be recorded, and that the recording would be
maintained for a period of two years as required by statute.
Councilmember Liljegren, seconded by Councilmember Runk, moved to
go into closed session. Carried 5-0.
City Council Meeting Minutes
November 26, 2013
Page 4 of 4
The City Council reconvened the regular meeting. City Attorney Vierling
reported that the City Council was advised by the City Administrator on
various issues relating to labor negotiations and that no action was
requested nor taken.
X. Adiournment
Councilmember Swenson, seconded by Councilmember Runk,moved to adjourn
at 8:41 p.m. Carried 5-0.
Respectful itted Approved as.to Content and Form,
fer Pinski
Mary McComber
Deputy Clerk Mayor
• CITY OF OAK PARK HEIGHTS
TUESDAY, NOVEMBER 6, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:00 p.m. Present: Councilmembers Dougherty,
Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney
Pratt, City Engineer Long, Finance Director Caruso, and Public Works Director
Kegley. Absent: Councilmember Liljegren and City Planner Richards.
Councilmember Swenson, seconded by Councilmember Dougherty, moved to
approve the Agenda. Carried 4-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported that the Parks Commission's next
meeting was set for November 18 at 7:00 p.m. She also reminded
councilmembers of the registration for the joint conference with Metro
Cities.
B. Councilmember Dou hg erty: No report
• C. Councilmember Liljegren: Absent
D. Councilmember Runk: He reported that the Planning Commission's next
meeting was November 14, and there would be continued discussion on
the sign ordinance update.
E. Councilmember Swenson: He reported that the Cable Commission
meeting was set for November 7 regarding the budget.
F. Staff. No report.
III. Visitors/Public Comment:
None
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes—October 22, 2013
C. Approve Resolution Supporting Submission to the State of Minnesota for
Funding in the Upcoming 2014 Bonding Bill—Land Acquisition
D. St. Croix River Crossing Project—Parcel#19 Reconveyance to State
is Councilmember Runk, seconded by Councilmember Swenson, moved to approve
the Consent Agenda. Roll call vote taken. Carried 4-0.
City Council Meeting Minutes
November 6, 2013
Page 2 of 4
V. Public Hearines:
A. Improvement Hearing—Street Reconstruction: Mayor McComber opened
the Public Hearing. City Engineer Long, City Administrator Johnson, and
Finance Director Caruso provided a PowerPoint presentation.
Marilyn Richert,who owns property in Area E, stated that her property
was non-homestead but was zoned R-1. She stated she did not think it
was fair that her property would be assessed at the same rate as R-2,
commercial,rentals, and multi-family residences. City Attorney Pratt
clarified that the assessment was not based on zoning; it was based on
homestead status.
Rick Wells of 5857 Olinda Avenue North reported that he put in eight
inches of concrete and ten inches of class 5 and sand for his driveway. He
wanted it noted so that it could be matched when the contractor replaced
the apron. City Engineer Long stated that they would attempt to avoid the
driveway if they were able to.
• Wells also stated that he had a sprinkler system. City Administrator
Johnson reported that the City could not ensure that the sprinkler heads
would not be damaged. Wells stated he would mark the heads. Johnson
stated that he should pull them back out of the right-of-way.
Jerry Brown of 14525 61St Street Court North stated that his street already
had nice pavement, a concrete curb, and no water line problems. He
questioned if it was necessary to do that street. City Administrator
Johnson responded that while doing improvements in the area, it would
allow the opportunity to replace that street because it did have cracking
and damaged curbing. Councilmember Swenson reported that the City
would get a better price from contractors for a bigger project.
Don Broman stated he would like the City to consider having Oren
Avenue added. He wondered how they will access their businesses during
construction. City Engineer Long stated that the streets would remain
open for access. Broman stated he was also concerned about the frontage
road. Long stated they would work with MNDOT on that.
Brian Jones of 15331 58th Street North and 15357 58th Street North
questioned what the cost of the project would be in other cities. Finance
Director Caruso showed a PowerPoint slide comparing the cost of the
same project in other cities in the area. Jones questioned if the City would
be able to save more money if they waited another two years to do the
project. City Administrator Johnson reviewed a PowerPoint slide
City Council Meeting Minutes
November 6, 2013
Page 3 of 4
outlining the savings and inflation if the City decided to wait to do the
project.
David Beaudet of 6400 Lookout Trail questioned how the City was
handling the City of Stillwater properties and asked the City to describe
the appeals process. City Attorney Pratt described the procedures and
stated they would be outlined in the Public Hearing Notice.
Corrine Crea reported that she was paying sewer charges to Oak Park
Heights and Stillwater. She stated she was not hooked up to Oak Park
Heights. City Administrator Johnson stated he would investigate that.
Councilmember Runk, seconded by Councilmember Swenson, moved to
close the Public Hearing. Carried 4-0.
Councilmember Runk, seconded by Councilmember Dougherty, moved to
approve the Resolution. Roll call vote taken. Carried 4-0.
VI. Old Business:
A. St. Croix River Crossing Update: Mayor McComber reported that
Stagecoach and the frontage road were closed. She stated there was a lot
of cut-through traffic. She requested travelers avoid the area and use
alternate routes.
City Administrator Johnson reported that he had meetings with MNDOT
and would consider to do so. He stated the City Council should have a
worksession in the near future to discuss the frontage road realignment.
City Engineer Long reported that MNDOT agreed with the City regarding
the Oakgreen water main alignment but that the contractor did not.
Mayor McComber, seconded by Councilmember Swenson, moved to set a
worksession for 6:00 p.m. prior to the next City Council meeting to
discuss those issues. Carried 4-0.
VII. New Business:
A. Resolution Requesting the Installation of Additional Barrier Systems
tems
Along the South Frontage Road: Councilmember Swenson questioned
whether the City Council wanted to postpone this until the next meeting to
have a discussion with MNDOT's engineer. Mayor McComber stated she
would like something done sooner rather than later before the ground
would freeze.
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to approve the Resolution. Roll call vote taken. Carried 4-0.
City Council Meeting Minutes
November 6, 2013
Page 4 of 4
VIII. Other Council Items or Announcements
Mayor McComber reported that she received information from the Minnesota
Association of Small Cities. She stated she would direct City Administrator
Johnson to put that information in Weekly Notes.
Councilmember Runk questioned whether it was acceptable for cities to be
members of local Chambers of Commerce. City Administrator Johnson stated he
would research that.
IX. Adiournment
Councilmember Swenson, seconded by Councilmember Runk, moved to adjourn
at 8:48 p.m. Carried 4-0.
RespectfixllY sub d, Approved as toCpntent and Form,
Jennifer Pinski Mary McComber
Deputy Clerk Mayor
. CITY OF OAK PARK HEIGHTS
TUESDAY, OCTOBER 22, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:00 p.m. Present: Councilmembers Dougherty,
Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney
Vierling, City Engineer Long, City Planner Richards, and Public Works Director
Kegley. Absent: Councilmember Liljegren.
Mayor McComber added"Appoint Mr. Aaron Bye to City Park Commission"to
Consent Agenda as Item F and"Placing of Addresses on Buildings"to New
Business as Item D.
Councilmember Swenson, seconded by Councilmember Dougherty,moved to
approve the Agenda as amended. Carried 4-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported that the Parks Commission's next
meeting was set for November 18 at 7:00 p.m. She also reported that the
St. Croix River Crossing Boat Tour with MNDOT was set for October 25
• from 10:00 a.m. — 11:30 a.m.
B. Councilmember Dou lg ley: No report
C. Councilmember Liljegren: Absent
D. Councilmember Runk: He reported that the Planning Commission's last
meeting was October 10, and there were two items from that meeting on
the City Council Agenda.
E. Councilmember Swenson: He reported that the Bayport Fire Department
Open House was set for October 31 from 4:30 p.m.— 8:00 p.m.
F. Staff. Deputy Clerk Pinski reported that Nicole Berkel of 6435 Paris
Avenue North was chosen as the recycling award winner.
III. Visitors/Public Comment:
None
IV. Consent Agenda:
• A. Approve Bills & Investments
B. Approve City Council Minutes—October 8, 2013
C. Approve Renewal of Boulevard Tree from 14240 55th Street North
City Council Meeting Minutes
October 22, 2013
Page 2 of 3
D. Authorize Expenditures for Employee Retirement
E. Approve HLB Tautges Redpath, Ltd. Auditing Services for December 31,
2013
F. Appoint Mr. Aaron Bye to Parks Commission
Councilmember Runk, seconded by Councilmember Dougherty,moved to
approve the Consent Agenda. Roll call vote taken. Carried 4-0.
V. Public Hearings:
None
VI. Old Business:
A. St. Croix River Crossing_Update: Jon Chiglo from the Minnesota
Department of Transportation was present at the meeting and reported that
they were transferring traffic onto the new Highway 95 and 36 the coming
Sunday or Monday to complete the new Beach Road. He stated the
contractor was making progress on the piers on the river. He stated that
drilling operations would be complete within the month.
• Chiglo also reported that Pickett Avenue was closed that day and should
be reopened the following day. He reported that the barriers at Stagecoach
Trail would be traversable slopes rather than guardrails. He also reported
that the bump on the south frontage road east of Club Tara would be
mitigated when the road was paved in November.
Mayor McComber questioned when Penrose would reopen. Chiglo
responded that Penrose would be open when Beach Road was open which
was anticipated to be in November. She also questioned whether there
would be barriers to prevent debris from falling into traffic. Chiglo
responded that a barrier would be constructed.
City Engineer Long asked Mr. Chiglo if the water main on the south side
at Oakgreen Avenue was going to be relocated. Chiglo stated that the
contractor was able to avoid that impact, so the utility was proposed to be
left in place. City Attorney Vierling stated that the plan approved by the
City Council included that those utilities would be moved south. Chiglo
stated they could move it,but it might be considered a betterment. Mayor
McComber suggested that City Administrator Johnson and Mr. Chiglo
work out a date for a worksession to discuss that matter if it was necessary
to do so.
City Council Meeting Minutes
October 22, 2013
Page 3 of 3
B. Third PRV Station Install: Councilmember Swenson, seconded by
Councilmember Dougherty,moved to approve the project with Miller's
quote without the labor discount. Carried 4-0.
VII. New Business:
A. MN Outdoor Shooting Sports—Design Standards/Site Plan Review: City
Planner Richards reviewed his planning report which was included in the
City Council meeting packet. Councilmember Swenson requested that the
applicant reduce the green space on the plan to accommodate for
emergency vehicle access.
Councilmember Runk, seconded by Councilmember Dougherty,moved to
approve the Resolution. Roll call vote taken. Carried 4-0.
B. Xcel Energy—Conditional Use Permit—Rail Spurs/Interim Use Permit—
Office Trailers: City Planner Richards reviewed his planning report which
was included in the City Council meeting packet.
Councilmember Swenson, seconded by Councilmember Runk, moved to
approve the Resolution. Roll call vote taken. Carried 4-0.
C. City Council—Teambuildin Planning: Councilmember Swenson,
seconded by Mayor McComber,moved to set a teambuilding session with
the City Council on February 5, 2014 at 6:00 p.m. Carried 4-0.
D. Placing of Addresses on Buildings: Councilmember Swenson, seconded
by Councilmember Dougherty,moved to direct the City Administrator to
work with the Chief of Police, Public Works Director, and Fire Chief to
start enforcing placing addresses on building. Carried 4-0.
VIII. Other Council Items or Announcements
None
IX. Adiournment
Councilmember Runk, seconded by Councilmember Dougherty,moved to
adjourn at 7:47 p.m. Carried 4-0.
Respectfully submitted, Ap oved as Content and Form,
1 � 1f
Je fer Pinski Mary McComber
Deputy Clerk Mayor
• CITY OF OAK PARK HEIGHTS
TUESDAY, OCTOBER 8, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:00 p.m. Present: Councilmembers Dougherty,
Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, City
Attorney Vierling, City Engineer Long, Public Works Director Kegley, and
Finance Director Caruso. Absent: City Planner Richards.
Mayor McComber added"Street Reconstruction—Assessment Deferments"to
New Business as Item B.
Councilmember Swenson, seconded by Councilmember Dougherty,moved to
approve the Agenda as amended. Carried 5-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported that the Parks Commission's next
meeting was set for October 21 at 7:00 p.m. with continued interviews
prior to that at 6:45 p.m. She also reported that the League of Minnesota
Cities created an essay contest called"Mayor for a Day," and a link to that
• contest was on the City's website.
B. Councilmember Dougherty: No report.
C. Councilmember Liljegren: No report.
D. Councilmember Runk: He reported that the Planning Commission's next
meeting was set for October 10, and there were two public hearings on
that agenda.
E. Councilmember Swenson: No report.
F. Staff. Deputy Clerk Pinski reported that Bill Choiniere of 14284 Oldfield
Avenue Court North was chosen as the recycling award winner. She also
provided the load report for the Fall Clean-up which was held on October
5, 2013.
III. Visitors/Public Comment:
None
IV. Consent Agenda:
• A. Approve Bills & Investments
B. Approve City Council Minutes—September 24, 2013
City Council Meeting Minutes
October 8, 2013
Page 2 of 3
C. Approve Removal of Boulevard Tree from 14161 Upper 54h Street North
D. Approve Option to Purchase Contract—6130 Osgood Avenue
E. Approve Resolution Transferring Lands to the State of Minnesota—Parcel
#19
F. Approve City Hall Security and Alarm System Repairs/Update
Councilmember Runk, seconded by Councilmember Swenson,moved to approve
the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings:
None
VI. Old Business:
A. St. Croix River Crossing Update: Jon Chiglo from the Minnesota
Department of Transportation was present at the meeting and reported that
Lookout Trail would be closed for utility work mid-October. He also
reported that there would be water shut-offs on Lookout Trail. Chiglo
stated that there would be some lane closures on Highway 36 to construct
a crossover, the deck pouring for Beach Road would be occurring soon,
they would be paving Highway 95 starting that Friday, and they were
dealing with noise complaints. Chiglo also reported that Peabody Avenue
had been paved, and landscaping and signage would be installed.
Mayor McComber questioned when the bump on the south frontage road
would be taken care of Chiglo stated he would find out when that road
would be paved.
B. St. Croix River Crossing Project—Traffic Concerns: Mayor McComber,
seconded by Councilmember Swenson,moved to set a worksession for
6:00 p.m. on October 22. Carried 5-0.
C. Street Reconstruction 2014—2015: City Engineer Long provided a
PowerPoint presentation. Councilmember Runk, seconded by
Councilmember Dougherty,moved to approve the Resolution. Roll call
vote taken. Carried 5-0.
VII. New Business:
A. Accept Resignation(Retirement) of Mr. Jeff Kellogg: Councilmember
Swenson, seconded by Councilmember Liljegren, moved to accept the
. resignation. Carried 5-0.
City Council Meeting Minutes
October 8, 2013
Page 3 of 3
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to move forward with hiring a replacement. Carried 5-0.
Mayor McComber, seconded by Councilmember Dougherty,moved to
appoint Mayor McComber on the hiring committee, and Councilmember
Dougherty as secondary if Mayor McComber was unavailable. Carried 5-
0.
B. Street Reconstruction—Assessment Deferments: Councilmember
Swenson, seconded by Councilmember Liljegren, moved to approve
Resolution 13-10-38. Roll call vote taken. Carried 5-0.
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to approve Resolution 13-10-39. Roll call vote taken. Carried 5-0.
VIII. Other Council Items or Announcements
Councilmember Runk reported that there was another public meeting for street
reconstruction scheduled for October 9 from 6:00 p.m. to 7:00 p.m.
IX. Adiournment
Councilmember Runk, seconded by Councilmember Liljegren,moved to adjourn
at 7:47 p.m. Carried 5-0.
Respectfull itted, Approved as to Content and Form,
er Pinski Mary McComber
Deputy Clerk Mayor
• CITY OF OAK PARK HEIGHTS
TUESDAY, SEPTEMBER 24, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:05 p.m. Present: Councilmembers Dougherty,
Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, City
Attorney Vierling, City Engineer Long, Public Works Director Kegley, and
Finance Director Caruso. Absent: City Planner Richards.
Mayor McComber added"Set Neighborhood Meetings with Regard to Street
Reconstruction"to New Business as Item F.
Councilmember Swenson, seconded by Councilmember Liljegren,moved to
approve the Agenda as amended. Carried 5-0.
II. Council/Staff Reports:
A. Manor McComber: She reported that the Parks Commission met the
previous week and that their next meeting was set for October 21 at 7:00
p.m. and completing Parks Commission vacancy interviews at 6:30 p.m.
McComber reminded residents that the Fall Clean-up was set for October
• 5, 2013 from 7:30 a.m. to 1:00 p.m. at the Andersen Corporation parking
lot.
B. Councilmember Dou ert y: He reported that he attended the CVB
meeting where there was discussion about long-range planning and grant
applications.
C. Councilmember Liljegren: He attended the Bayport Fire Department's
125-year anniversary dinner and thanked the volunteer fire fighters for
their service.
D. Councilmember Runk: He attended Board of Equalization training and
received his certificate.
E. Councilmember Swenson: He reminded residents to replace house
numbers so that they can be seen from the street.
F. Staff: Deputy Clerk Pinski reported that Steve and Amy Volkman of 5487
Oakgreen Place North were chosen as the recycling award winners.
III. Visitors/Public Comment:
• None
IV. Consent Agenda:
City Council Meeting Minutes
September 24, 2013
Page 2 of 3
A. Approve Bills & Investments
B. Approve City Council Minutes—September 10, 2013
C. Approve Kennel Permit Application Made by Steve Jelinek
D. Approve Resolution Declaring Surplus Property—Canon ImageRunner
5870
E. Approve Liquor License for The Noodle Shop, Co.—Colorado, Inc. d/b/a
Noodles & Company
F. Approve 2013 —2014 Snow Plowing Agreement
G. Authorize Staff to Purchase New Fluoride Feed Equipment
H. Refund $500 Impact Fee to Woodbury Days Bike Ride Event
Councilmember Swenson pulled Item F. Councilmember Swenson, seconded by
Councilmember Dougherty, moved to approve the remainder of the Consent
Agenda. Roll call vote taken. Carried 5-0.
Councilmember Swenson recommended adding to the contract that Raleigh
remove snow from around fire hydrants. Public Works Director Kegley stated he
would contact Raleigh to determine how much that request would increase the
price of the contract.
• Councilmember Swenson, seconded by Councilmember Dougherty, moved to
approve Item F with recommendation from staff after determining what Raleigh
would charge to add hydrant clearing to contract. Carried 5-0.
V. Public Hearings:
None
VI. Old Business:
A. St. Croix River Crossing Update: Mayor McComber reported that updates
are posted on the Minnesota Department of Transportation website.
VII. New Business:
A. Authorization Initiation of Survey Work- 2014—2015 Street
Reconstruction Projects: Councilmember Swenson, seconded by
Councilmember Dougherty, moved to authorize up to $10,000 with funds
from street reconstruction fund. Carried 5-0.
B. Wellhead Protection Plan—Part 2—Public Hearin : Councilmember
Swenson, seconded by Councilmember Runk, moved to set Public
Hearing for November 26 at 7:00 p.m. Carried 5-0.
City Council Meeting Minutes
September 24, 2013
Page 3 of 3
C. Street Reconstruction—Consider Initial Resolution: Councilmember
Runk, seconded by Councilmember Swenson,moved to approve the
Resolution as presented. Carried 5-0.
D. Authorize Submission of Grantee Letter of Agreement Kaboom/Playful
Cities Community Build Playground Grant: Councilmember Dougherty,
seconded by,moved to authorize staff to complete and submit the Grantee
Letter of Agreement. Carried 5-0.
E. Consider Resolution of Support for Street Improvement Districts:
Councilmember Swenson, seconded by Councilmember Liljegren,moved
to approve the Resolution. Carried 5-0.
F. Set Neighborhood Meetings with Regard to Street Reconstruction: City
Administrator Johnson provided the City Council with a draft letter to
property owners in the proposed street reconstruction affected areas.
Mayor McComber suggested sending letters by area rather than as a whole
as drafted.
Councilmember Swenson, seconded by Councilmember Liljegren,moved
to set neighborhood meetings as follows: October 7: Areas C and E;
October 8: Area B; and October 9: Area D from 6:00—7:00 p.m. Carried
5-0.
VIII. Other Council Items or Announcements
None
IX. Adjournment
Councilmember Swenson, seconded by Councilmember Dougherty, moved to
adjourn at 7:29 p.m. Carried 5-0.
aectResfu uC' e Appr ved as to Content and Form,
Jennifer Pinski Mary omber
Deputy Clerk Mayor
• CITY OF OAK PARK HEIGHTS
TUESDAY, SEPTEMBER 10, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:09 p.m. Present: Councilmembers Dougherty,
Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, City
Attorney Vierling, City Engineer Long, Public Works Director Kegley, and
Finance Director Caruso. Absent: City Planner Richards.
Mayor McComber added"Set Worksession for September 18 on Street
Reconstruction"to Old Business as Item C.
Councilmember Swenson, seconded by Councilmember Liljegren, moved to
approve the Agenda as amended. Carried 5-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported that the next Parks Commission meeting
was set for September 16 with Parks Commission vacancy interviews at
6:00 p.m., a worksession at 6:30 p.m. at Cover Park, and the regular
meeting at 7:00 p.m. She thanked staff and council for their work on Party
• in the Park. She reported that Shelby Zeuli was recognized as the winner
of the new park name contest. McComber reminded residents that the Fall
Clean-up was set for October 5, 2013 from 8:00 a.m. to 1:00 p.m.
B. Councilmember Dougherty: He reported that the CVB meeting was set for
Wednesday of that week. He thanked staff for their work on Party in the
Park.
C. Councilmember Liljegren: He thanked staff for their work on Party in the
Park.
D. Councilmember Runk: He reported that the Planning Commission meeting
was set for September 12 with a discussion on electronic signs. He
thanked staff for their work on Party in the Park.
E. Councilmember Swenson: He reported that the Cable Commission was
still working on the franchise agreement.
F. Staff None
III. Visitors/Public Comment:
• None
IV. Consent Agenda:
City Council Meeting Minutes
September 10, 2013
Page 2 of 4
•
A. Approve Bills &Investments
B. Approve City Council Minutes—August 27, 2013
C. AED Purchase Authorization&Pediatric/Youth Adaptor Keys
D. Accept Stripe Right, Inc. Street Line Painting Proposal
E. Authorize Safe Assure Contract Renewal
F. Approve Resolution Authorizing Receipt of Donations and Directing
Donations be Used for Party in the Park
G. Approve Gambling Premises Permit Application Made by American
Legion Post 491 for Gambling at the VFW Club 323 in Oak Park Heights
Mayor McComber pulled Item F. Councilmember Swenson, seconded by
Councilmember Dougherty, moved to approve the remainder of the Consent
Agenda. Roll call vote taken. Carried 5-0.
Mayor McComber noted that there was one additional donation made last minute
by Valley Floral for the raffle. Mayor McComber, seconded by Councilmember
Liljegren,moved to approve Item F of the Consent Agenda. Carried 5-0.
V. Public Hearings:
• None
VI. Old Business:
A. St. Croix River Crossing.Update: Jon Chiglo from the Minnesota
Department of Transportation provided an update. Mayor McComber
requested they post `No Parking' signs on the south frontage road by Club
Tara. Chiglo reported he would look into the plans for signage in that
area. Councilmember Swenson requested guardrails between Highway 36
and the frontage road from Club Tara to Beach Road. Chiglo stated that
MNDOT tries not to use guardrails but would install them if necessary.
He stated they would monitor that area. Swenson also requested trash
receptacles be placed at the Scenic Overlook.
B. St. Croix River Crossing—Sale of Lands to MNDOT(State): City
Administrator Johnson reported that the State supplied an offer to the City
for two parcels. Councilmember Runk, seconded by Councilmember
Swenson,moved to follow the recommendations of staff. Carried 5-0.
C. Set Worksession for September 18 on Street Reconstruction:
Councilmember Runk, seconded by Councilmember Swenson moved to
schedule a worksession for 5:00 p.m. on September 18. Carried 5-0.
• VII. New Business:
City Council Meeting Minutes
September 10, 2013
Page 3 of 4
• A. Schedule Public Comment/Hearing Meeting for Truth in Taxation:
Councilmember Swenson, seconded by Councilmember Liljegren,moved
to set the Truth in Taxation Hearing for December 10 at 7:00 p.m. Carried
5-0.
B. Adopt Resolution Approving the 2014 Proposed Budget and General Fund
Levies: Finance Director Caruso provided a summary of the preliminary
budget. Councilmember Runk, seconded by Councilmember Swenson,
moved to approve the Resolution. Roll call vote taken. Carried 5-0.
C. Set 6:30 p.m. Worksession on 9/24/13 with Coalition of Utility Cities
Staff. Councilmember Swenson, seconded by Councilmember Liljegren,
moved to set the worksession as requested. Carried 5-0.
VIII. Other Council Items or Announcements
Mayor McComber reminded everyone to take a moment to remember the
anniversary of September 11.
IX. Adiournment
• Councilmember Swenson, seconded by Councilmember Dougherty, moved to
adjourn at 7:46 p.m. Carried 5-0.
Attorney Vierling reported that there was a need for a closed session, so the
Council needed to rescind their action on adjournment.
Councilmember Runk, seconded by Councilmember Dougherty,moved to rescind
the adjournment. Carried 5-0.3
X. Closed Session
City Attorney Vierling reported that the City Council would go into closed
session allowed under Minnesota Statute 13.d. to review real estate offers. He
stated the session would be tape recorded and maintained for a period of two
years.
Councilmember Runk, seconded by Councilmember Swenson,moved to go into
closed session.
City Attorney Vierling reported that the City Council reviewed two parcels in
their closed session.
He stated that on the first parcel, identified as PIN 0402920230063, the City was
contacted relative to a prospective sale. No action was taken as the Council was
not interested in pursuing.
City Council Meeting Minutes
September 10, 2013
Page 4 of 4
He stated that on the second parcel which need not be identified, the council was
updated and no action was taken as it was not necessary.
XI. Adjournment
Councilmember Runk, seconded by Councilmember Liljegren,moved to adjourn
at 8:21 p.m. Carried 5-0.
Respectfull ubmitted, Approved as t Content and Form,
Jennifer Pinski Mary, cComber
Deputy Clerk Mayor
• CITY OF OAK PARK HEIGHTS
TUESDAY, AUGUST 27, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:06 p.m. Present: Councilmembers Dougherty,
Liljegren, Runk, and Swenson. Staff present: City Attorney Vierling, City
Engineer Long, Public Works Director Kegley, and City Planner Richards.
Absent: City Administrator Johnson.
Mayor McComber added"Discuss New Park Name"to New Business as Item D.
and"Schedule Worksession for September 10"to Old Business as Item B.
Councilmember Swenson, seconded by Councilmember Liljegren, moved to
approve the Agenda as amended. Carried 5-0.
II. CounciVStaff Reports:
A. Manor McComber: She reported that the next Parks Commission meeting
was set for September 16 with Parks Commission vacancy interviews at
6:00 p.m., a worksession at 6:30 p.m. at Cover Park, and the regular
meeting at 7:00 p.m. She stated that Parks Commissioners were going to
do the fall parks walkthrough individually on his own. She also reported
that she attended the NLC strategic planning meeting last week; August 27
was the last summer park program activity; she will be attending the
Mayor's Association meeting on August 28; Party in the Park was set for
September 8 at Brekke Park; and Fall Clean-up was set for October 5.
B. Councilmember Dougherty: No report.
C. Councilmember Liljegren: He thanked Jon Chiglo of the Minnesota
Department of Transportation for the St. Croix River Crossing boat tour.
D. Councilmember Runk: No report.
E. Councilmember Swenson: He attended the Cable Commission meeting
where the franchise agreement discussions were progressing.
F. Staff Deputy Clerk Pinski reported that the resident at 5645 Oldfield
Avenue North was chosen as the recycling award winner.
III. Visitors/Public Comment:
None
IV. Consent Agenda:
City Council Meeting Minutes
August 27, 2013
Page 2 of 3
• A. Approve Bills & Investments
B. Approve City Council Minutes—July 23, 2013
C. Approve SWAT Joint Powers Agreement
D. Approve Soil Test Borings
E. Approve Amendment to City Administrator Contract
Councilmember Swenson, seconded by Councilmember Runk, moved to approve
the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings:
None
VI. Old Business:
A. St. Croix River Crossing Update: Jon Chiglo from the Minnesota
Department of Transportation reported that the south frontage road was
open, they received complaints about dust and worked with contractor on
sweeping, and grading work east of Osgood Avenue was to be completed
by Thanksgiving. Mayor McComber requested he look into when Peller
and Penrose Avenues will be open. Councilmember Swenson requested
• MNDOT improve signage at 60ffi and Osgood to prevent traffic from
blocking the intersection.
B. Schedule Worksession for September 10: Councilmember Dougherty,
seconded by Councilmember Runk,moved to set a worksession for 5:30
p.m. on September 10 for further discussion on the budget and street
reconstruction. Carried 5-0.
VII. New Business:
A. Pizza Ranch—Rezoning—Conditional Use Permit—Design Guidelines
Review, Etc.: City Planner Richards reported that the request was for
rezoning from O—Open Space to B-2 General Business District and for a
Conditional Use Permit to allow a drive-through. He reviewed his
planning report which was included in the City Council packet for that
evening's meeting.
Councilmember Runk, seconded by Councilmember Swenson, moved to
adopt the Ordinance change for rezoning as presented in the packet. Roll
call vote taken. Carried 5-0.
Councilmember Runk, seconded by Councilmember Liljegren, moved to
adopt the Resolution for the Conditional Use Permit. Roll call vote taken.
Carried 5-0.
City Council Meeting Minutes
August 27, 2013
Page 3 of 3
• B. Consider Approving Study Relating to Reader-board/LED Sig_nage: City
Planner Richards reported that the Planning Commission discussed
electronic message boards at their August 13, 2013 meeting and
questioned why they were not allowed in the City. They requested that
City staff schedule a public hearing for the September 12, 2013 Planning
Commission meeting to discuss the issue further. Richards reported that a
study would need to be completed, and he presented a work program and
estimated budget for the study.
Councilmember Swenson, seconded by Councilmember Liljegren, moved
to approve the study not to exceed $3,500. Carried 5-0.
C. Installation of a Third Pressure Reducing Valve: Public Works Director
Kegley reported that in order to provide desired water pressure within the
Village area and Sunnyside area, a third pressure reducing station was
needed. He stated that the cost of adding a third station was estimated
between$35,000 and $40,000.
Councilmember Swenson, seconded by Councilmember Runk,moved to
approve installation of a third pressure reducing station with funding
coming from the capital revolving fund. Carried 5-0.
• D. Discuss New Park Name: Deputy Clerk Pinski stated that the Parks
Commission had requested staff to create a park naming contest. She
reported that seven submissions were received by the City with a total of
twelve suggested names. She reported that the Parks Commission
providing a ranking and narrowed it down to the top three choices.
Councilmember Swenson, seconded by Councilmember Liljegren, moved
for Oak Park Crossing to be the new park name. Carried 5-0.
VIII. Other Council Items or Announcements
None
IX. Adiournment
Councilmember Swenson, seconded by Councilmember Dougherty,moved to
adjourn at 7:42 p.m. Carried 5-0.
Respectfully tted, Approved as to Content and Form,
fer Pinski Mary Comber
Deputy Clerk Mayor
• CITY OF OAK PARK HEIGHTS
TUESDAY, AUGUST 13, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:26 p.m. Present: Councilmembers Dougherty,
Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, City
Attorney Vierling, and City Planner Richards. Absent: City Engineer Long.
Mayor McComber added"Approve Amendment to City Administrator Contract"
to the Consent Agenda as Item E.
Councilmember Swenson, seconded by Councilmember Liljegren, moved to
approve the Agenda as amended. Carried 5-0.
II. Summary of Closed Session from July 23, 2013 Meeting: City Attorney
Vierling reported that no action was taken during the closed session at the July 23,
2013 meeting.
III. Council/Staff Reports:
A. Mayor McComber: She reported that the next Parks Commission meeting
• was set for August 19 and that there was a Parks Commission vacancy;
She would be attending the MNDOT river tour on August 16; the next
Summer Park Program event was a Safety Camp set for August 20 from
10:00 a.m. to noon; Party in the Park was set for September 8 from 1:00—
3:00 p.m. at Brekke Park; Fall Clean-up was set for October 5 from 7:30
a.m. to 1:00 p.m. at the Andersen Corporation parking lot.
B. Councilmember Dougherty: He reported that he attended the Middle St.
Croix Water Management Organization and they were working on their
2014 plan and budget.
C. Councilmember Liljegren: No report.
D. Councilmember Runk: He reported that the last Planning Commission
meeting was held August 13 at 6:15 p.m. He stated the regular meeting on
August 15 was cancelled.
E. Councilmember Swenson: No report.
F. Staff. City Administrator Johnson reported that residents will receive a
direct mailing regarding a utility line insurance policy. He stated
participation in the policy was entirely optional.
• Deputy Clerk Pinski reported that William Kane of 5324 Ojibway Avenue
North was chosen as the recycling award winner.
City Council Meeting Minutes
August 13, 2013
Page 2 of 3
IV. Visitors/Public Comment:
None
V. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes—July 23, 2013
C. Approve SWAT Joint Powers Agreement
D. Approve Soil Test Borings
E. Approve Amendment to City Administrator Contract
Councilmember Swenson, seconded by Councilmember Runk, moved to approve
the Consent Agenda. Roll call vote taken. Carried 5-0.
VI. Public Hearings:
None
VII. Old Business:
• A. St. Croix River Crossing Update: Jon Chiglo from the Minnesota
Department of Transportation provided a project update: there have been
utility disruptions, excavating will commence the week of August 26, they
are on schedule for all work east of Osgood, and Peabody will be paved by
the end of September.
Councilmember Swenson requested that MNDOT have a trooper placed at
Osgood Avenue to monitor cross-over traffic. Chiglo responded that they
could do so and that their traffic engineer was also monitoring that area.
VIII. New Business:
A. Hassis Paint Works—Conditional Use Permit: City Planner Richards
reported that the City received a request for a Conditional Use Permit
review to allow boat body repair, fiberglass operation, and gel coat repair.
Richards reviewed his planning report which was included in the packet
for that evening's meeting. Councilmember Swenson questioned what
types of chemicals were going to be stored on site. Chris Hassis came
forward and stated that gel coat, acetone, and resin would be stored in
metal lockers. Swenson requested he provide an MSDS sheet to City
Administrator Johnson.
• Councilmember Runk, seconded by Councilmember Dougherty,moved to
approve the Resolution. Roll call vote taken. Carried 5-0.
City Council Meeting Minutes
August 13, 2013
Page 3 of 3
B. Authorize Submission of Grant Application and Allocation of Grant
Matching Funds—Kaboom/Playful Cities Community Build: City
Administrator Johnson reported that the grant program was similar to the
community build grant received for the playground at the Moelter Site and
required a match of at least$20,000. He suggested the City provide at
$40,000 grant match and consider Swager Park for the playground
location.
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to authorize the submission of the grant application. Carried 5-0.
C. Award Contract for Moelter Site—Concrete Slab/Consider Alternates:
City Administrator Johnson reported that two bids were received for a
concrete slab for the hexagonal park shelter which was ordered, and Bell's
Trucking was the low bidder. He stated that the Parks Commission
requested alternate bids: alternate one for a 20 foot wing and alternate two
for a 10 foot wing off of the shelter slab. He stated the Parks Commission
supported the 20 foot extension which would exceed the budget.
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to award the base bid to Bell's Trucking with alternate one.
Carried 5-0.
IX. Other Council Items or Announcements
None
X. Adiournment
Councilmember Swenson, seconded by Councilmember Liljegren, moved to
adjourn at 7:55 p.m. Carried 5-0.
Respectful subm' ed, Approved as to Content and Form,
Jennifer Pinski M Corn er
Deputy Clerk May
• CITY OF OAK PARK HEIGHTS
TUESDAY, JULY 239 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:01 p.m. Present: Councilmembers Dougherty,
Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, Public
Works Director Kegley, City Attorney Vierling, and City Engineer Long. Absent:
City Planner Richards.
Councilmember Swenson, seconded by Councilmember Liljegren,moved to
approve the Agenda. Carried 5-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported that the next Parks Commission meeting
was set for August 19. She attended the Coalition of Utility Cities
meeting and the MNDOT open house. She reported that the next summer
park program was July 25.
B. Councilmember Dougherty: He stated he attended the CVB meeting and
viewed the new website, www.discoverstillwater.com, and they worked on
• reviewing and updating the policy and procedure manual.
C. Councilmember Liljegren: No report.
D. Councilmember Runk: He reported that the last Planning Commission
meeting was cancelled due to lack of a quorum, and the next meeting was
set for August 13 at 6:15 p.m. He stated the regular meeting on August 15
was cancelled.
E. Councilmember Swenson: He reported he spoke with the City
Administrator about the shed on Osgood Avenue, and that Public Works
would be removing the shed.
F. Staff City Administrator Johnson reported that residents received a notice
from Advanced Disposal regarding a claim dispute. He stated that
residents do not have a contract with Advanced Disposal so there was
nothing the residents needed to do.
Deputy Clerk Pinski reported that Tom and Patty Kasinak of 5725
Newgate Avenue North and Jeanne and Greg Crea of 5553 Novak Avenue
North were chosen as the recycling award winners for the month of July.
III. Visitors/Public Comment:
None
City Council Meeting Minutes
July 23, 2013
Page 2 of 4
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes—June 25, 2013
C. Approve Boulevard Tree Removal Request at 14896 Upper 55th Street
North
D. Adopt Resolution Recognizing the Contributions of Court Melin as a
Member of the Parks Commission
E. Adopt Resolution Recognizing the Contributions of Chuck LeRoux as a
Member of the Planning Commission
F. Award Tree Pruning and Planting to St. Croix Tree Service
G. Authorize Gopher to Badger Race to Proceed in the City
H. Authorize Ragnar Relay to Proceed in the City
Mayor McComber pulled Item H. She stated she was concerned with safety with
the construction on Stagecoach Avenue.
Councilmember Swenson, seconded by Councilmember Runk,moved to approve
Consent Agenda Items A—G. Roll call vote taken. Carried 5-0.
• Mayor McComber, seconded by Councilmember Runk,moved to approve Item H
with recommendation that they consider an alternate route and a safety plan.
Carried 5-0.
V. Public HearinEs:
None
VI. Old Business:
A. St. Croix River Crossing Update: City Administrator Johnson reported that
there were some water main issues that had occurred recently and that
people have been patient. He stated that the Public Works staff was doing
a great job with locate requests. He reported that the Beach Road closure
was scheduled for early August and that the South Frontage Road would
open up prior to the closure.
Mayor McComber requested staff suggest to MNDOT that a sign warning
that there was an upcoming semaphore be placed before the Osgood
Avenue intersection coming from the East. Councilmember Dougherty
requested staff ask if there was going to be a"Welcome to Oak Park
Heights"monument sign at the bridge.
• B. Street Reconstruction— Soil Borings & Scope of Services: City Engineer
Long reported that$7,500 was estimated for the cost of soil borings. He
City Council Meeting Minutes
July 23, 2013
Page 3 of 4
stated that if there were borings in the past, the cost could come down
because fewer borings would be necessary.
Councilmember Swenson, seconded by Councilmember Runk,moved to
move forward with the soil borings. Carried 5-0.
City Engineer Long reviewed the scope of services which was included in
the packet for that evening's meeting. He stated they would be looking at
opportunities and areas for curb and gutter. He reviewed the schedule, and
stated that they were looking at completing the work in fall of 2013.
Councilmember Swenson, seconded by Councilmember Liljegren, moved
to set a worksession for 5:00 p.m. on August 27. Carried 5-0.
VII. New Business:
A. Oakgreen Commons Expansion—Request to Reduce City Fees: City
Administrator Johnson reported that Developer Tim Nolde requested the
City consider reducing its fees related to the issuance of the revenue
bonds. He stated that the City required a fee of one percent of the total
bond issuance. Johnson stated that Mr. Nolde did remove a concrete
• curbing to accommodate enhanced fire truck movements.
Councilmember Swenson, seconded by Mayor McComber, moved to
suggest a credit of$5,000 for the concrete curb work Nolde completed,
but deny the request to reduce the fees any further. Carried 5-0.
B. Approve City Resolution Authorizing DEED Grant Application—
Redevelopment STH 36 &Osgood Ave.: Councilmember Runk, seconded
by Councilmember Liljegren,moved to approve the Resolution. Roll call
vote taken. Carried 5-0.
VIII. Other Council Items or Announcements
None
IX. Closed Session
City Attorney Vierling reported that the City Council was going into closed
session to discuss two issues. He stated that the closed session would be
recorded, and the recording would be maintained for two years as required by
statute. He stated that any action taken during the closed session would be
announced at the next City County meeting.
Councilmember Swenson, seconded by Councilmember Liljegren,moved to go
into a closed session at 7:40 p.m. Carried 5-0.
City Council Meeting Minutes
July 23, 2013
is Page 4 of 4
A. Discussion on Possible Land Acquisition—closed pursuant to MN Stat
13.d.05, subd. 3(c)3
B. City Administrator Annual Performance Review—closed pursuant to MN
Stat 13.d.05, subd. 3(a)
X. Adiournment
Res ectfully itted Approved as to Content and Form,
Jennifer Pins i M ry McComber
Deputy Clerk Mayor
CITY OF OAK PARK HEIGHTS
TUESDAY, JUNE 259 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:02 p.m. Present: Councilmembers Liljegren,
Runk, and Swenson. Staff present: City Administrator Johnson, Public Works
Director Kegley, Finance Director Caruso, City Attorney Pratt, and City Engineer
Petersen. Absent: Councilmember Dougherty and City Planner Richards.
Mayor McComber moved New Business Items C. and D. to Public Hearings and
added"St. Croix River Crossing—Betterment of Water Main Upsizing"to Old
Business as Item C., "June 21, 2013 Storm Follow-up Debriefing"as New
Business Item C., and"Worksession with the Stillwater City Council" as New
Business Item D.
Councilmember Swenson, seconded by Councilmember Runk,moved to approve
the Agenda as amended. Carried 4-0.
II. Council/Staff Reports:
A. Mayor McComber: She attended the League of Minnesota Cities
Conference June 19 through June 21. The Parks Commission meeting was
held June 21 with a continuation on June 24. The first movie in the park
was set for June 27 at Autumn Hills Park. She thanked the Public Works
staff for a job well done after the recent storm.
B. Councilmember Dougherty: Absent
C. Councilmember LiljeQren: He thanked City staff for their work after the
recent storm.
D. Councilmember Runk: He stated that City staff did a wonderful job
communicating and cleaning up after the storm.
E. Councilmember Swenson: He commented on the City's great job
cooperating with other cities and agencies after the storm. The Cable
Commission will be meeting with its attorney to work on the franchise
agreement.
F. Staff.. Deputy Clerk Pinski reported that Philip Buck of 5836 Olinda
Avenue North was chosen as the recycling award winner.
III. Visitors/Public Comment:
• None
City Council Meeting Minutes
June 25, 2013
• Page 2 of 4
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes—June 11, 2013
C. Waive LMCIT Statutory Tort Limits
Councilmember Runk, seconded by Councilmember Liljegren,moved to approve
the Consent Agenda. Roll call vote taken. Carried 4-0.
V. Public Hearings:
A. Approve Use of Revenue Bond Tools—VSSA Refinancing: Mayor
McComber opened the Public Hearing. No public comments made.
Councilmember Runk, seconded by Councilmember Swenson,moved to
close the Public Hearing. Carried 4-0.
Councilmember Runk, seconded by Councilmember Swenson, moved to
approve the Resolution in the packet. Roll call vote taken. Carried 4-0.
B. Approve Use of Revenue Bond Tools—Oakgreen Commons Expansion
Projects: Mayor McComber opened the Public Hearing. No public
• comments made. Councilmember Swenson, seconded by Mayor
McComber,moved to close the Public Hearing. Carried 4-0.
Councilmember Runk, seconded by Councilmember Liljegren,moved to
approve the Resolution. Roll call vote taken. Carried 4-0.
VI. Old Business:
A. St. Croix River Crossing Update: Jon Chiglo, St. Croix River Crossing
Project Director for the Minnesota Department of Transportation,
provided an update of work progress and upcoming work. No action was
taken.
B. Advanced Warning Flashers: City Administrator Johnson reported that the
Parks Commission discussed this matter at their June 17, 2013 Parks
Commission meeting and concluded that they did not prefer that any
advanced warning flashers be installed near the Stillwater Area Senior
High School on 58' Street as there was already a signalized crossing
available at Neal Avenue; that they did not prefer an advanced warning
flasher be installed near Boutwells Landing on 58t`Street as it was
understood that the Boutwells Landing parking on the north side of 58th
Street was for staff and that there was a tunnel for their use; and that they
• did support an installation of a push-button warning flasher at 55th Street
and Oakgreen Avenue.
City Council Meeting Minutes
June 25, 2013
Page 3 of 4
• Councilmember Runk, seconded by Councilmember Swenson,moved to
move forward with flashers at 55h and Oakgreen with funding from Park
Dedication up to $12,000. Carried 4-0.
Councilmember Swenson stated he would like better signage at all
crosswalks within the City.
C. St. Croix River Crossing—Betterment of Water Main Upsizing: City
Engineer Petersen reviewed his memo which was included in the City
Council meeting packet for that evening.
Councilmember Runk, seconded by Councilmember Liljegren,moved to
agree to the agreement between City Staff and MNDOT at $11.50 per foot
from the Water Replacement Fund. Carried 4-0.
VII. New Business:
A. St. Croix River Crossing—Water Main Routing: City Engineer Petersen
reviewed options on a map which was included in the City Council
meeting packet for that evening. He explained the positives and negatives
• of each option.
Councilmember Swenson, seconded by Councilmember Runk,moved to
accept Option Z as outlined in the City Engineer's memo in the packet.
Carried 4-0.
B. Designations of 2012 Fund Balance: Finance Director Caruso reported
that there was approximately$3.7 million in the general fund and
$706,024 was an unassigned balance. She reviewed recommendations in
her memo which was included in the City Council meeting packet for that
evening.
Councilmember Runk, seconded by Councilmember Liljegren,moved to
follow the recommendations of the Finance Director for allocation of the
funds. Carried 4-0.
C. 6/21/13 Storm Follow-up Debriefing: City Administrator Johnson
provided a summary of actions taken by staff after the recent storm.
Councilmember Swenson directed staff to send a thank you to Pete Miller
for providing diesel fuel for the generator.
Councilmember Swenson, seconded by Councilmember Runk, moved to
. authorize the City to obtain up to 75 orange cones from general fund
contingency. Carried 4-0.
City Council Meeting Minutes
June 25, 2013
• Page 4 of 4
D. Worksession with the Stillwater City Council: The City Council directed
City Administrator Johnson to contact Larry Hanson at Stillwater City
Hall to suggest August 28 for a meeting date.
VIII. Other Council Items or Announcements
None
IX. Adiournment
Councilmember Swenson, seconded by Councilmember Runk,moved to adjourn
at 8:05 p.m. Carried 4-0.
Respectful sub ' ted, Approved as to Content and Form,
Jennifer Pmski Mary Wcomber
Deputy Clerk Mayor
•
•
• CITY OF OAK PARK HEIGHTS
TUESDAY, JUNE 11, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:00 p.m. Present: Councilmembers Dougherty,
Runk and Swenson. Staff present: City Administrator Johnson, Public Works
Director Kegley, Finance Director Caruso, City Attorney Vierling, and City
Engineer Long. Absent: Councilmember Liljegren and City Planner Richards.
Mayor McComber added "Accept Donation of$100 from Glenn Crain of Paris
Ave. for Police Department" and "Autumn Ridge Pond"to New Business as
Items F. and G., respectively.
Councilmember Swenson, seconded by Councilmember Runk, moved to approve
the Agenda as amended. Carried 4-0.
II. Council/Staff Reports:
A. Mayor McComber: The Parks Commission's next meeting was set for
June 15. The next summer park program was set for June 16 from 10 a.m.
to noon at Valley View Park.
• B. Councilmember Dougherty: The League of Minnesota Cities Conference
was set for June 19 through June 21.
C. Councilmember Liljegren: Absent
D. Councilmember Runk: The Planning Commission meeting for June was
cancelled. He attended a meeting with a neighborhood in Autumn Ridge
on June 11 regarding a neighborhood pond.
E. Councilmember Swenson: No report
F. Staff: Deputy Clerk Pinski reported that Michael Weinberg of 14630 57th
Street North was chosen as the recycling award winner. She also provided
a report on the Spring Clean-up totals.
III. Visitors/Public Comment:
None
IV. Consent Agenda:
• A. Approve Bills & Investments
B. Approve City Council Minutes—May 29, 2013
City Council Meeting Minutes
June 11, 2013
Page 2 of 4
• C. Approve Cooperative Agreement for Maintenance for County Road 62
and County Road 63
D. Adopt Resolution Accepting Park and Trail Guide Sponsorship Funds
E. Authorize Expenditure for City Plans
Councilmember Swenson, seconded by Councilmember Runk, moved to approve
the Consent Agenda. Roll call vote taken. Carried 4-0.
V. Public Hearings:
None
VI. Old Business:
A. St. Croix River Crossing: Jon Chiglo, St. Croix River Crossing Project
Manager for the Minnesota Department of Transportation, was present at
the meeting and stated that work was to begin on the south frontage road
the following week. He stated signs would be posted and all work would
be completed in 2013. He also stated there would be valve replacement
work east of Osgood Avenue that would require water service interruption
for up to ten hours. Chiglo reported that notice would be provided to
• affected properties at least a week in advance. Mayor McComber
questioned where the fill would be disposed of. Chiglo responded that
they were in the process of determining disposal sites.
B. Peabody Ave. —Roadway: Jon Chiglo from the Minnesota Department of
Transportation showed a map of the proposed plan. He stated that the new
access was 90 feet south of the old access to Lookout Trail. He stated the
road would be a paved surface approximately 20 feet wide with a
maximum slope of 6.5 percent, and the landing area would be
approximately a two percent slope. Chiglo stated that MNDOT would
build the road at their expense.
City Administrator Johnson reported that if the City Council agreed with
MNDOT's proposed plan, the City would be responsible for the
maintenance in the long-term in exchange for their construction of that
road.
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to approve MNDOT's recommendation to go with a secondary
access to Lookout from Peabody Avenue. Carried 4-0.
VII. New Business:
•
City Council Meeting Minutes
June 11, 2013
Page 3 of 4
A. Approve use of Revenue Bond Tools—VSSA Refinancing and Oakgreen
Commons Expansion Projects: Jenny Bolton of Kennedy and Graven
requested authorization to move forward with setting the Public Hearing.
Councilmember Runk, seconded by Councilmember Swenson,moved to
authorize staff to move forward. Carried 4-0.
B. Authorize Finance Director to Prepare Preliminary 2014 Budget: Finance
Director Caruso reported that the state legislature adopted changes that
would affect the 2014 budget, including a three percent levy limit and an
exemption from sales tax. She requested that the City Council provide
any requests to her by June 28.
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to authorize the Finance Director to proceed. Carried 4-0.
C. 2014 Budget Schedule: Mayor McComber, seconded by Councilmember
Runk, moved to approve the schedule as recommended by the Finance
Director. Carried 4-0.
D. Playful City USA—Leader's Summit: Councilmember Swenson,
• seconded by Councilmember Dougherty, moved to send a letter that the
cost for attending the Leader's Summit was not included in the 2013
budget. Carried 4-0.
E. St. Croix River Crossing—Betterment of Water Main Upsizing: City
Engineer Long reviewed his memo which was included in the City
Council packet for that evening's meeting.
Councilmember Runk, seconded by Councilmember Swenson,moved to
authorize staff to continue to work with MNDOT and bring back to the
City Council. Carried 4-0.
F. Accept Donation of$100 from Glenn Crain of Paris Ave. for Police
Department: Councilmember Runk, seconded by Councilmember
Swenson,moved to accept the donation to the Police Department. City
Administrator Johnson stated the acceptance should be by Resolution.
Councilmember Swenson suggested a plaque be made. Mayor McComber
suggested the Resolution be on the plaque. Roll call vote taken. Carried
4-0.
G. Autumn Ridge Pond: City Administrator Johnson reported that the
neighbors in the Autumn Ridge neighborhood were concerned with the
• drainage line being clogged and algae on the surface of the pond. He
stated they wanted to know if the pond could be treated and if staff, in the
interim, could contact Brown's Creek Watershed to determine a solution.
City Council Meeting Minutes
June 11, 2013
Page 4 of 4
Councilmember Runk, seconded by Councilmember Dougherty,moved to
direct staff to contact the Brown's Creek Watershed District as to possible
changes or amenities, and have staff contact Lake Management and
negotiate up to $1,000 for treatment of the pond for the current year.
Carried 4-0.
VIII. Other Council Items or Announcements
Councilmember Swenson thanked Public Works Director Kegley for his records
management of the water system.
IX. Adiournment
Councilmember Dougherty, seconded by Councilmember Runk,moved to
adjourn at 7:44 p.m. Carried 4-0.
Respectfully submi Approved as to Content and Form,
�ennifer Pi Mary lomber
Deputy Clerk Mayor
• CITY OF OAK PARK HEIGHTS
WEDNESDAY, MAY 299 2013
CITY COUNCIL MEETING MINUTES
I. _Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty,
Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, Public
Works Director Kegley, City Attorney Vierling, City Planner Richards, and City
Engineer Long. Absent: None.
Mayor McComber added"Feasibility Report—Street Reconstruction" as Old
Business Item C, "Washington County Campus Project/Utility Improvements—
Utility Bids"as Old Business Item D, "Moelter Site—Trail Extension Paving to
Parking Lot Area"as New Business Item G, and"Approve Resolution Supporting
Roundabouts"as New Business Item H.
Councilmember Swenson, seconded by Councilmember Dougherty, moved to
approve the Agenda as amended. Carried 5-0.
II. Public Hearings:
A. Peabody Avenue Road Closure: Mayor McComber reported that the City
• Council held a meeting with MNDOT on May 22, 2013 and a concept was
proposed. She opened the public hearing.
Jennifer Bye of 15269 Upper 61St Street North stated she was concerned
with the hill and bend for the proposed access to Lookout Trail during
conditions of snow and ice. City Engineer Long stated that the gravel
surface would be more difficult but did not think there was a better option
unless they paved it.
Douglas Van Dyke of 15298 Upper 61' Street North stated he was
concerned with the grade.
Ted Gilbert of 6182 Lookout Trail questioned why the surface was not
going to be blacktopped. City Administrator Johnson stated that gravel
was suggested by the State of Minnesota, not the City.
Aaron Bye of 15269 Upper 61 st Street North was worried about
maintenance costs to the City for a gravel road. He stated that ice builds
on the road and there was not much sun in the area so it would not melt as
quickly.
Jennifer Bye questioned why the road could not be rebuilt in the same
• location as was existing.
City Council Meeting Minutes
May 29, 2013
Page 2 of 7
• Kristen Zschomler of MNDOT Cultural Resources Unit reported that the
road was a strong visual impact to the area, and removing that access to
the Scenic Overlook met historic rules. She stated that the Scenic
Overlook wasn't a historic property when the road was installed in the
1950s.
Donna Delentheis of 6242 Lookout Trail stated she would like the area
cleaned up. She said it was full of junk trees that blocked the view of the
river from her home. Zschomler reported that there would be clearing of
the area and the view would be restored.
Charlene Malmgren of 6211 Peabody Avenue stated there was not a lot of
traffic on Peabody Avenue. She said the road was used by only the seven
families who reside in the area.
John Chiglo of MNDOT reported that the new concept proposed was not
deemed an impact to the historic site. He stated that the gravel surface
should be sufficient. He stated that MNDOT would take responsibility for
restoring the roadway at their expense,but not at an impact to the historic
site. He stated they could look at improvements to other access areas to
Peabody Avenue.
• Councilmember Liljegren questioned how long the landing was. Chiglo
stated landings were typically one to two car lengths which was
approximately 20 to 25 feet. He stated they could look at making the
landing longer so it wasn't such a dramatic slope.
Jennifer Bye stated she would like the City to have discussions with
MNDOT and the State Historical Preservation Office to determine if it
was certain that the roadway could not be restored to what was existing.
Jennifer Van Dyke of 15298 Upper 61St Street stated the access was useful
for the neighborhood.
Douglas Van Dyke questioned whether it was still in the plans to have a
`Local Traffic Only' sign. Mayor McComber stated it could be discussed
in the plans.
Ron Malmgren of 6211 Peabody Avenue questioned whether the Fire
Department had been trained on getting in and out of the area with the
access closed. Councilmember Swenson,who is also the Bayport Fire
Chief, stated that it was being looked into.
• Councilmember Swenson, seconded by Councilmember Runk,moved to
close the Public Hearing.
City Council Meeting Minutes
May 29, 2013
Page 3 of 7
• Councilmember Runk reported that a map provided by David Beaudet
showed the road access at the Scenic Overlook was included in the plan.
Jon Chiglo reported that there was a change between the 60 percent plan
and the 90 percent plan.
Councilmember Swenson questioned if there was any way to keep the
road access as it existed. Chiglo stated that it would be a long process to
conduct research of options. Kristen Zschomler stated they had to follow
the historic rehabilitation process.
Councilmember Runk stated he did not see how the road impacted the
historical site as it did not impact the stone structure.
Councilmember Swenson questioned who made the final determination on
whether it was an adverse impact.
Kristen Zschomler stated they needed the State Historical Preservation
Office's concurrence,but the Cultural Resources Unit of the Minnesota
Department of Transportation made the decision.
Mayor McComber questioned the cost to pave the road. City Engineer
• Long reported a rough estimate would be $50,000 to $75,000 without curb
and gutter, and there would be a small cost for a culvert at the bottom to
get water across.
Mayor McComber directed staff to continue to work with MNDOT and
come back with discussion at the next City Council meeting.
City Engineer Long revised his estimate to $30,000 to pave with a three
inch thick surface.
III. Council/Staff Reports:
A. Mayor McComber: She attended the St. Croix River Crossing
groundbreaking on May 29; the kickoff of the Summer Park Programs was
May 31 at Autumn Hills Park with a performance by the Stillwater Area
High School band at 5:00 p.m.; the Playful City USA Play Day was set for
June 11 from 10 a.m. to noon at Valley View Park; the Parks Commission
meeting was set for June 17 at 7:00 p.m.; the LMC Annual Conference
was in two weeks.
B. Councilmember Dougherty: He attended the Middle St. Croix Water
Management Organization meeting. He stated the administrator was
• leaving so they had a discussion on the job description and duties.
C. Councilmember Liljegren: No report.
City Council Meeting Minutes
May 29, 2013
Page 4 of 7
D. Councilmember Runk: There were a number of Planning Commission
discussion items on the City Council Agenda for that evening.
E. Councilmember Swenson: The Cable Commission was continuing to work
on the franchise agreement.
F. Staff: Deputy Clerk Pinski reported that Julie Misukanis of 14011 53rd
Street North was chosen as the recycling award winner.
IV. Visitors/Public Comment:
None
V. Consent Agenda:
A. Approve Bills &Investments
B. Approve City Council Minutes—May 14, 2013
C. Approve Special City Council Minutes—May 22, 2013
D. Approve License for Sale/Storage of Fireworks at Walmart
E. Purchase One Police Computer with Reimbursable Grant Funds
• F. Approve Boulevard Tree Removal Request at 13857 55 h Street North
G. Approve Boulevard Tree Removal Request at 14197 54th Street North
Councilmember Runk, seconded by Councilmember Dougherty,moved to
approve the Consent Agenda. Roll call vote taken. Carried 5-0.
VI. Old Business:
A. St. Croix River Crossine: Jon Chiglo of MNDOT stated he would like to
come back at the next City Council meeting to provide a presentation on
staging. He stated that bids for utility work came back very favorably.
B. Peabody Avenue Road Closure: Mayor McComber reported that this item
would be coming back to the City Council at a later date.
C. Feasibility Report—Street Reconstruction: Mayor McComber stated she
had a concern on widening of the streets. She also requested the City
Engineer look at options for liners for the sewers and look into options to
use culverts and rain gardens versus curb and gutter.
Councilmember Runk questioned whether it was possible to use lower
curbs. He stated he liked the idea of having a curb for long-term
maintenance of the road.
City Council Meeting Minutes
May 29, 2013
Page 5 of 7
Councilmember Runk, seconded by Councilmember Liljegren,moved to
approve the feasibility study with $40,000 estimate from the street
reconstruction fund. Carried 5-0.
D. Washington Counter us Project/Utility Improvements—Utility Bids:
City Engineer Long reviewed the bids received and read his memo which
was included in the City Council packet for that evening.
City Administrator Johnson stated funding could come from the
sewer/water reconstruction fund.
Councilmember Runk, seconded by Councilmember Swenson,moved to
approve the results received and move forward with the cooperative
agreement with Washington County with funds coming from the
water/sewer reconstruction fund. Carried 5-0.
VII. New Business:
A. Zoning Ordinance Amendment—Automotive and Boat Frame and Body
Repair—as a Conditional Use within the B-3 Highway Business and
Warehouse District: City Planner Richards reviewed his Planning Report
which was included in the Council Packet for that evening's meeting.
Councilmember Swenson, seconded by Councilmember Liljegren,moved
to approve the Ordinance Amendment. Roll call vote taken. Carried 5-0.
B. Oak Park Heights—Oak Park Senior Living Phase III—Planned Unit
Development Amendment—Proposed Memory Care: City Planner
Richards reviewed his Planning Report which was included in the Council
Packet for that evening's meeting.
Councilmember Swenson questioned where the access for ambulance
service would be. Applicant Tim Nolde came forward and stated the
entrance would be on Lower 59th Street. He stated that the new building
would be a memory care unit whose occupants would not be driving and
would have limited visitors.
Mayor McComber stated she was concerned with the number of rescue
calls to the existing units. Sara Milligan, Residence Director for Oak Park
Senior Living, came forward and stated there were RNs, LPNs, and in-
house doctors on staff.
Starr Frost of 5555 Novak Avenue North was present and stated she was
concerned about the density and parking. She questioned where the green
space and parks were in the plan. She asked how the proposed
development fit in with the City's vision.
City Council Meeting Minutes
May 29, 2013
Page 6of7
Councilmember Runk responded that the proposed development provided
an option for aging people to stay in the area in an affordable facility.
Amy Brown of 13898 56th Street North came forward and questioned
whether there was adequate parking for the current proposal and the future
plans for the site. Mayor McComber stated the additional units would not
have much traffic.
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to approve the PUD Amendment Resolution. Roll call vote taken.
Carried 5-0.
C. Oak Park Heights—Pennant Signage—Amending City Ord. 401.15G:
City Planner Richards reviewed his Planning Report which was included
in the Council Packet for that evening's meeting.
Councilmember Runk, seconded by Councilmember Liljegren,moved to
approve the changes stipulated in the document by the City Planner. Roll
call vote taken. Carried 5-0.
D. Oak Park Heights—Xcel Energy, A.S. King Plant/MNDOT: Dock Bargee
Loading Facilities, Office Space and Other Operations Conditional Use
Permit Amendment/Interim Use Permit: City Planner Richards reviewed
his Planning Report which was included in the Council Packet for that
evening's meeting.
Councilmember Runk, seconded by Councilmember Swenson, moved to
approve the Resolution. Roll call vote taken. Carried 5-0.
E. Oak Park Heights—Stillwater Area High School—Amended Conditional
Use Permit—Equipment Storage Building: City Planner Richards
reviewed his Planning Report which was included in the Council Packet
for that evening's meeting.
Councilmember Runk, seconded by Councilmember Liljegren,moved to
approve the Resolution. Roll call vote taken. Carried 5-0.
F. Brekke Park Staircase Replacement: Public Works Director Kegley
reported that the Parks Commission recommended to the City Council that
the wooden stairs at Brekke Park be replaced. He stated he obtained
quotes for that work, and the lowest quote was from Cornerstone Concrete
for$21,900.
is
City Council Meeting Minutes
May 29, 2013
Page 7 of 7
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to approve the improvements to Brekke Park and City Hall for
ADA Compliance. Carried 5-0.
Councilmember Swenson directed staff to look at having cameras installed
at Brekke Park. Public Works Director Kegley stated he would look into
it and report back.
G. Moelter Site—Trail Extension Paving to Parking Lot Area: Mayor
McComber, seconded by Councilmember Dougherty,moved to approve
the trail extension with funds from park dedication. Carried 5-0.
H. Approve Resolution Supporting Roundabouts: Councilmember Dougherty
suggested looking at roundabouts on a case-by-case basis. Mayor
McComber stated the Council would hold off on the discussion until one
came up.
VIII. Other Council Items or Announcements
Councilmember Runk reported that staff created a restaurant map and guide
listing all of the restaurants in the City of Oak Park Heights.
IX. Adiournment
Councilmember Swenson, seconded by Councilmember Liljegren, moved to
adjourn at 8:29 p.m. Carried 5-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary cComber
Deputy Clerk Mayor'
• CITY OF OAK PARK HEIGHTS
WEDNESDAY, MAY 229 2013
SPECIAL CITY COUNCIL MEETING MINUTES
I. Call to Order/Approval of Agenda:
The meeting was called to order at 6:00 p.m. by Mayor McComber. Present:
Councilmembers Dougherty, Liljegren, Runk, and Swenson. Staff present: City
Administrator Johnson,City Attorney Vierling, and City Engineer Jason Petersen.
Absent: None.
Councilmember Swenson, seconded by Councilmember Dougherty,moved to
approve the Agenda. Carried 5-0.
II. Peabody Avenue Road Plan:
City Administrator Johnson reported that the City received a proposal from the
Minnesota Department of Transportation for a connection of Peabody Avenue to
Lookout Trail. Jon Chiglo, St. Croix River Crossing Project Director for the
Minnesota Department of Transportation,was present at the meeting and
indicated that the design submitted had high potential of avoiding adverse impacts
to the site. He stated they would create a screen between the two access points.
• Chiglo reported that the estimated cost was $30,000 but was negotiable and there
was a possibility of cost-sharing between MNDOT and the City.
Councilmember Swenson questioned the slope from Peabody Avenue to Lookout
Trail. Mr. Chiglo responded that it was approximately a 6.5 percent slope, and
they would flatten the slope for a landing area adjacent to Lookout Trail.
Councilmember Liljegren questioned the length of the landing. Mr. Chiglo stated
that the landing was a two percent slope and was approximately 20 to 25 feet.
Mayor McComber asked if the existing roadway would be left open until the new
roadway was accomplished. Chiglo stated that the barriers would be removed and
there was a turnaround there.
Mayor McComber questioned whether a"Local Traffic Only" sign at the site
would be considered an adverse impact. Mr. Chiglo stated that he would check
with the Historic office would put a sign up.
Councilmember Swenson, seconded by Councilmember Runk, moved to accept
the concept of Peabody Avenue. Carried 5-0.
Councilmember Swenson, seconded by Councilmember Dougherty,moved to
start the permitting process with MNDOT and the State Historical Preservation
Office. Carried 5-0.
•
City Council Meeting Minutes
May 22, 2013
• Page 2 of 2
David Beaudet of 6400 Lookout Trail came forward and asked why the road was
closed at the behest of MNDOT and not the State Historical Preservation Office.
Mr. Chiglo stated that after reviewing, it was determined that the roadway was an
adverse impact to the historic site. He stated the roadway was not a permanent
roadway on MNDOT property.
III. Adjourn:
Councilmember Swenson, seconded by Councilmember Liljegren, moved to
adjourn at 6:20 p.m. Carried 5-0.
Respectfully su tted Approved as to Content and Form,
Jennifer Pinski M ry cComber
Deputy Clerk Mayo
•
•
CITY OF OAK PARK HEIGHTS
• TUESDAY, MAY 149 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:03 p.m. Present: Councilmembers Dougherty,
Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, Public
Works Director Kegley, Police Chief DeRosier, City Attorney Vierling, and City
Engineer Long. Absent: City Planner Richards.
Mayor McComber added"Send Letter to County Sheriff and Administrator
Regarding 62°d Street"to the Consent Agenda as Item E., "Feasibility Study for
Street Reconstruction"to New Business as Item H., and"Authorize Torch Run
and 5K Event upon City Properties—Special Olympics" as New Business Item I.
Councilmember Swenson, seconded by Councilmember Dougherty, moved to
approve the Agenda as amended. Carried 5-0.
II. Swearing in of Councilmember Libegren and Police Officer Paradise
Councilmember Liljegren took the Oath of Office before the Honorable John
• Cass. Police Officer Paradise took the Oath of Police Officer before the
Honorable John Cass.
III. Council/Staff Reports:
A. Mayor McComber: The Parks Commission's next meeting was May 20
with a 6:30 p.m. tree planting at Autumn Hills Park and the meeting at
7:00 p.m. at City Hall. Spring Clean-up was set for May 18 from 7:30
a.m. to 1:00 p.m.
B. Councilmember Liljegren: No report
C. Councilmember Dou hg erty: He attended the CVB meeting where they
discussed marketing plans.
D. Councilmember Runk: The Planning Commission meeting was set for
May 16 and had five items on the agenda.
E. Councilmember Swenson: No report
F. Staff. Mayor McComber reported that Dawn Madland of 5633 Omar
Avenue North was chosen as the recycling award winner.
•
City Council Meeting Minutes
May 14, 2013
Page 2 of 4
IV. Summary of Closed Session from April 23,2013 Meeting
City Attorney Vierling reported that the City Council held a closed session on
April 23, 2013 regarding City property under condemnation by MNDOT. He
stated that the City Council authorized staff to secure appraisals and that no other
action was taken.
V. Visitors/Public Comment:
A. Update from Washington County—Pickett Ave Project and Other
Updates: Corey Slagle from Washington County Public Works
Department provided an update on the anticipated work for the Pickett
Avenue/56d' Street reconstruction project.
VI. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes—April 23, 2013
C. Approve Proclamation for National League of Cities—Identifying June
2013 as Small Cities Month
D. Authorize Hire of 2013 Park Attendants
• E. Send Letter to County Sheriff and Administrator Regarding 62nd Street
Councilmember Swenson, seconded by Councilmember Runk, moved to approve
the Consent Agenda. Roll call vote taken. Carried 5-0.
VII. Public Hearings:
None
VIII. Old Business:
None
IX. New Business:
A. St. Croix River Crossing—LRIP Grant Agreement& Resolution:
Councilmember Runk, seconded by Councilmember Dougherty, moved to
approve the LRIP Grant Agreement and Resolution subject to the final
review and approval of the City Attorney. Roll call vote taken. Carried 5-
0.
B. St. Croix River Crossing: Jon Chiglo, St. Croix River Crossing Project
. Director for the Minnesota Department of Transportation, provided an
update on the roadways that were closed for safety. Councilmember
Swenson questioned if there was signage at the site. Mayor McComber
City Council Meeting Minutes
May 14, 2013
Page 3 of 4
requested MNDOT place "No Trespassing"or"Construction Zone" signs
at the site. Chiglo stated he would look into that possibility. Chiglo stated
that MNDOT worked with City staff to re-route the sewer lines at
Stagecoach and Peabody Avenue.
C. Reschedule November 5, 2013 City Council Meeting: Mayor McComber,
seconded by Councilmember Swenson, moved to tentatively reschedule
the November 5, 2013 City Council meeting to November 6 if needed.
Carried 5-0.
D. Consider Rescheduling of 28 City Council Meeting: Councilmember
Swenson, seconded by Councilmember Dougherty, moved to reschedule
the May 28 City Council meeting to May 29 at 7:00 p.m. Carried 5-0.
Councilmember Dougherty, seconded by Mayor McComber, moved to set
the Peabody Avenue workshop for Wednesday, May 29. Carried 5-0.
E. Consider Public Purpose Expenditure Polia: Councilmember Runk,
seconded by Councilmember Swenson, moved to adopt the policy.
Carried 5-0.
• F. Consider Council Appointment—Updates: Councilmember Runk,
seconded by Councilmember Swenson, moved to adopt the following
changes to the 2013 Council Appointments: appoint Councilmember
Liljegren as Parks Commission Liaison Alternate; appoint Councilmember
Liljegren as Planning Commission Liaison 2nd Alternate; appoint
Councilmember Liljegren as Cable Commission Alternate; appoint
Councilmember Dougherty as Middle St. Croix WMO Liaison; appoint
Councilmember Liljegren as Middle St. Croix WMO Liaison Alternate.
Carried 5-0.
G. Boutwells Landing—Fun Run 5k Race: Councilmember Swenson,
seconded by Councilmember Liljegren, moved to approve the race and
waive the fee. Carried 5-0.
H. Feasibility Study for Street Reconstruction: Councilmember Dougherty,
seconded by Councilmember Swenson, moved to authorize the City
Engineer and City staff to work on updating the plan. Carried 5-0.
I. Special Olympics Fun Run: Councilmember Swenson, seconded by
Councilmember Liljegren, moved to approve the race and waive the fee.
Carried 5-0.
X. Other Council Items or Announcements
None
City Council Meeting Minutes
May 14, 2013
Page 4 of 4
XI. Adiournment
Councilmember Swenson, seconded by Councilmember Runk, moved to adjourn
at 7:56 p.m. Carried 5-0.
espect y ubmitted, Approved as to ontent and Form,
nifer Pin ski Mary lei Comber
Deputy Clerk Mayor
• CITY OF OAK PARK HEIGHTS
TUESDAY, APRIL 23, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:00 p.m. Present: Councilmembers Runk and
Swenson. Staff present: City Administrator Johnson, Public Works Director
Kegley, Finance Director Caruso, City Attorney Vierling, City Planner Richards,
and City Engineer Long. Absent: Councilmembers Abrahamson and Dougherty.
Councilmember Swenson, seconded by Councilmember Runk, moved to approve
the Agenda. Carried 3-0.
II. Council/Staff Reports:
A. Mayor McComber: She would be attending the Minnesota Mayor's
Conference that week; a community meeting was set for May 1 at the
prison; a prayer breakfast was set for May 2; the Parks Commission
meeting was set for May 20 with a 6:30 tree planting prior to the 7:00
meeting; the Spring Parks Walkthrough was set for May 11 at 9:00 a.m.
beginning at Cover Park.
• B. Councilmember Abrahamson: Absent
C. Councilmember Dougherty: Absent
D. Councilmember Runk: The new City employee began on April 22; the
Planning Commission meeting for April was cancelled.
E. Councilmember Swenson: No report
F. Staff. Deputy Clerk Pinski reported that Becky and Chris Borsheim of
14054 53rd Street North were chosen as the recycling award winners.
Mayor McComber reported that the Spring Clean-up was set for May 18,
2013 at 7:30 a.m. to 1:00 p.m.
III. Visitors/Public Comment:
None
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes—April 9, 2013
C. Approve Special City Council Minutes—April 16, 2013
City Council Meeting Minutes
April 23, 2013
Page 2 of 5
• D. Approve Resolution Granting the Application of Stillwater Area High
School Boys Lacrosse Booster Club to Conduct a One-Day Raffle at the
Stillwater Area High School on May 31, 2013
E. Approve Resolution Granting the Application of American Cancer Society
to Conduct a One-Day Raffle at the Stillwater Area High School on
August 2, 2013
F. Authorize Contract Extension with St. Croix Sweeping
G. Implement Food Shelf Collection at Spring and Fall Clean-up Dates
Councilmember Swenson, seconded by Councilmember Runk,moved to approve
the Consent Agenda. Roll call vote taken. Carried 3-0.
V. Public Hearinpas:
None
VI. Old Business:
A. Consider Cooperative Agreement Between the City of Oak Park Heights
and Washington County for Construction Cost of Government Center
Roads & Surface Parking Lots: City Administrator Johnson reported that
• Washington County was seeking$20,700 which was a 75 percent cost-
share for the construction of a trial way between Osgood Avenue and
Oxboro Avenue with the trail lying within the County Right-of-Way,
being 62nd Street.
Councilmember Swenson, seconded by Councilmember Runk, moved to
authorize signing the agreement with $20,700 coming from the general
reserve fund. Carried 3-0.
VII. New Business:
A. 2012—City Annual Finance Statement—Review by Auditor David Mol:
Auditor Dave Mol provided a presentation. He stated that the audit firm
noted a clean opinion on the financial statements, no items of internal
control were noted, and there were no items of legal compliance.
B. St. Croix River Crossing—Closure of Peabody Ave.N. at Scenic
Overlook: City Administrator Johnson reported that he spoke with the
State SHPO office, and they indicated it fell under the section 106 federal
review process. He stated there would be a negotiation to see if the
roadway would affect the historical properties national register. Johnson
stated that MNDOT had proposed a gravel pad for a turnaround. Johnson
questioned whether it might be possible to have a cul-de-sac there or an
extension off of 61St to the north to Highway 95. Councilmember
Swenson suggested scheduling a neighborhood meeting.
City Council Meeting Minutes
April 23, 2013
Page 3 of 5
i
Councilmember Swenson, seconded by Mayor McComber,moved to set a
workshop with the affected residents before the last meeting in May at
6:00 p.m. Carried 3-0.
C. Consider Text Amendment to B3 District—Boat Repair: City Planner
Richards reported that the City received a request from Hassis Paintworks
to perform boat body repair, fiberglass application, and gel coat repair.
Richards requested the City Council authorize staff to schedule a Public
Hearing and have the Planning Commission review the request at their
next meeting. Mayor McComber suggested they look at the whole B-3
Zoning Code.
Mayor McComber, seconded by Councilmember Swenson,moved to refer
the request to the Planning Commission and to set a Public Hearing.
Carried 3-0.
D. St. Croix River Crossing—Non-Receipt of Appraisal Data and Follow-up
Action—Parcel#19: City Administrator Johnson reported that the City
sent a letter to MNDOT advising them that the agreement and Right-of-
Entry for Parcel#19 was void due to MNDOT's failure to supply the
. required appraisal data by April 15. Johnson stated that MNDOT
requested a 30-day extension to the Agreement.
Mayor McComber, seconded by Councilmember Swenson,moved to
grant a 30-day extension. Carried 3-0.
E. Consider the Formation of a Party in the Park Committee: Mayor
McComber, seconded by Councilmember Runk,moved to set a formation
of a Party in the Park Committee for 2013. Carried 3-0.
F. Advanced Warning Flashers: City Administrator Johnson reported that
during a worksession earlier in the year, the City Council discussed the
possibility of installing advanced warning flashers at various locations
within the City. He stated the flashers would be initiated when a
pedestrian pushes a control button activating the adjacent pole mounted
flashers. Johnson stated the City received a summary quote for the
flashers in three locations: near the Stillwater Area High School for
crossing 58th Street, near Boutwells Landing for crossing 58th Street, and
at Oakgreen Avenue for crossing 56th Street.
Mayor McComber stated that all sites showed merit, and she was not
opposed to the City seeking cost-share from the Stillwater Area High
School and Boutwells Landing. Councilmember Runk stated that he did
is not think one by the Stillwater Area High School was a good idea. He
thought that would increase the problem. He also stated that a warning
City Council Meeting Minutes
April 23, 2013
Page 4of5
• flasher at Boutwells Landing should be Boutwells responsibility as the lot
on the north side of 58ffi Street was Boutwells' lot and there was an option
to use the tunnel. Runk thought that Oakgreen Avenue would be a good
place to test the warning flashers and the cost could come from park
dedication funds because the location was along the City's trail system.
Councilmember Runk, seconded by Councilmember Swenson, moved to
defer the discussion to the Parks Commission. Carried 3-0.
G. Consider Park Commission Request—Construct Park Shelter: City
Administrator Johnson reported that the Parks Commission desired to
construct a park shelter of modest size to provide some form of shelter
from sun and rain near the new playground at the Moelter site playground.
Mayor McComber, seconded by Councilmember Swenson,moved to
approve the expense for the shelter from park dedication funds. Carried 3-
0.
H. Request Park Improvements for 2013 —Park Commission: City
Administrator Johnson reported that the Parks Commission was seeking
approval from the City Council to expend funding for two projects: install
• two sets of swings at Brekke Park for an estimated project cost of$12,000,
and install various fitness equipment at Swager Park for an estimated
project cost of$12,000. Johnson stated that both projects could be funded
by the Budgeted Projects Fund—Park and Trail Improvements.
Councilmember Swenson, seconded by Councilmember Runk, moved to
authorize the expenditures. Carried 3-0.
VIII. Closed Session (Closed Pursuant to MN Stat 13.d.051
A. Discussion on Land Acquisition: City Attorney Vierling reported that the
City Council would go into closed session pursuant to Minnesota Statute
13.d.05. He stated that the City Council would announce any action taken
at the next City Council meeting.
VIII. Other Council Items or Announcements
None
IX. Adjournment
Councilmember Swenson, seconded by Councilmember Runk, moved to adjourn
at 8:05 p.m. Carried 3-0.
City Council Meeting Minutes
April 23, 2013
Page 5 of 5
Respectfully subbpitted, Approved as to Content and Form,
Vifernski Mary McComber
Deputy Clerk Mayor
CITY OF OAK PARK HEIGHTS
TUESDAY, APRIL 16, 2013
SPECIAL CITY COUNCIL MEETING MINUTES
I. Call to Order:
The meeting was called to order at 7:20 p.m. by Mayor McComber. Present:
Councilmembers Abrahamson, Dougherty, Runk, and Swenson. Staff present:
City Administrator Johnson, City Attorney Vierling, and City Engineer Long.
Absent: City Planner Richards.
II. Power Line Burial Discussion:
Councilmember Swenson, seconded by Councilmember Runk,moved to indicate
that the City is releasing the Minnesota Department of Transportation
Commissioner from the undergrounding of the utilities relative to the Xcel Energy
utilities as set forth in paragraph 5 of his August 23, 2012 letter. Carried 4-1,
Abrahamson opposed.
III. Adiourn•
Councilmember Swenson, seconded by Councilmember Runk,moved to adjourn
• at 7:28 p.m. Carried 5-0.
Respectfully sub i ted, Approved as to Content and Form,
t -
Jennifer Pinski M cComber
Administrative Secretary/Deputy Clerk Mayor
•
• CITY OF OAK PARK HEIGHTS
TUESDAY, APRIL 9, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:05 p.m. Present: Councilmembers Dougherty,
Runk, and Swenson. Staff present: City Administrator Johnson, Public Works
Director Kegley, Police Chief DeRosier, City Attorney Vierling, and City
Engineer Long. Absent: Councilmember Abrahamson and City Planner Richards.
Mayor McComber added"St. Croix River Crossing—Sanitary Sewer Metering
Management and Options"to New Business as Item D.
Councilmember Swenson, seconded by Councilmember Dougherty,moved to
approve the Agenda as amended. Carried 4-0.
II. Council/Staff Reports:
A. Mayor McComber: The Parks Commission's next meeting was set for
April 15, 2013 at 7:00 p.m. with a worksession at 6 p.m.; she was invited
to a meeting at the new MNDOT office on April 16, 2013; the Oak Park
Heights Business Community Open House was set for April 16, 2013; she
• will be attending a task force meeting with the Stillwater Gazette on April
12, 2013; she met with Representative Lohmer and Senator Housley on
April 5, 2013; the CVB meeting was set for April 10, 2013; the mayor's
meeting was set for April 12, 2013 at 1:00 p.m. at City Hall; the Metro
Cities Annual meeting was set for April 18, 2013.
B. Councilmember Abrahamson: Absent
C. Councilmember Dougherty: No report
D. Councilmember Runk: The Planning Commission will meet April 11,
2013 and have a discussion on zoning amendments.
E. Councilmember Swenson: No report
F. Staff. The Community Bench Build was set for Sunday, April 21, 2013 at
2:00 p.m., and Spring Clean-up was set for Saturday,May 18, 2013 from
7:30 a.m. to 1:00 p.m.
III. Visitors/Public Comment:
None
• IV. Consent Agenda:
City Council Meeting Minutes
April 9, 2013
Page 2 of 3
A. Approve Bills & Investments
B. Approve City Council Minutes—March 26, 2013
C. Provide a Letter of Support to the Minnesota Mayor's Association
Supporting Mayor McComber's Application to Serve on their Board of
Directors
Councilmember Swenson, seconded by Councilmember Runk,moved to approve
the Consent Agenda. Roll call vote taken. Carried 4-0.
V. Public Hearings:
None
VI. Old Business:
A. Consider Power Line Burial at Oakgreen Intersection Area: Mayor
McComber reported that the City Council met with Xcel Energy and
MNDOT at a worksession in March, and Xcel Energy was not favorable
to burying the power lines. City Attorney Vierling stated that both Xcel
Energy and MNDOT were not willing to pay for the cost of
undergrounding of the power lines. Mayor McComber stated that State
• Representative Lohmer was under the assumption that the cost of
undergrounding the power lines was included in the money she obtained
for the project. McComber suggested staff conduct research on whether
the cost was supposed to be included in the funds already obtained, and
place this item on the April 16, 2013 agenda for discussion.
VII. New Business:
A. Appointment of Full Time New Hire Police Officer: Police Chief
DeRosier recommended the hiring of Lindsey Paradise. Councilmember
Swenson, seconded by Councilmember Runk,moved to authorize the
appointment of the new full-time officer. Carried 4-0.
B. Resignation of City Council Member Les Abrahamson: Councilmember
Runk, seconded by Councilmember Dougherty,moved to accept
Councilmember Abrahamson's resignation effective 11:59 p.m. on April
30, 2013.
Councilmember Swenson, seconded by Councilmember Runk, moved to
declare a vacancy by Resolution. Roll call vote taken. Carried 4-0.
Councilmember Runk, seconded by Councilmember Dougherty,moved to
appoint Mike Liljegren effective May 1, 2013. Carried 4-0.
City Council Meeting Minutes
April 9, 2013
Page 3 of 3
C. Consider Resolution of Support—Street Improvement District Legislation:
Mayor McComber, seconded by Councilmember Runk, moved to approve
the Resolution. Roll call vote taken. Carried 4-0.
D. St. Croix River Crossing—Sanitary Sewer Metering_Management and
Options: City Administrator Johnson stated that the City Council would
need to discuss an issue related to how the City transfers sanitary waste
from the northeast part of the City via a sewer line that could be metered.
He stated that staff met with MET Council, the City of Stillwater, and
MNDOT to discuss options.
City Engineer Long described the existing sanitary sewer flows and
outlined the three options that were in his memo dated April 5, 2013
which was included in the packet for that evening's meeting.
Councilmember Runk, seconded by Councilmember Dougherty,moved to
accept the recommendation for Option 1 as outlined in the City Council
packet. Carried 4-0.
Councilmember Runk, seconded by Councilmember Dougherty,moved to
authorize up to $5,000 if necessary to get an expedited review. Carried 4-
0.
VIII. Other Council Items or Announcements
Councilmember Dougherty reported that he will not be present at the April 23,
2013 City Council Meeting.
City Administration questioned whether the City Council wanted to hold a
reception for outgoing Councilmember Les Abrahamson. Mayor McComber
suggested staff see what would work with Councilmember Abrahamson.
Councilmember Swenson, seconded by Mayor McComber,moved to authorize up
to $500 for a plaque and ceremony. Carried 4-0.
IX. Adiournment
Councilmember Runk, seconded by Councilmember Dougherty, moved to
adjourn at 7:48 p.m. Carried 4-0.
Respectfully su itted, Approved as to ontent and Form,
-�
Jennifer Pinski M M, omber
Deputy Clerk Mayor
• CITY OF OAK PARK HEIGHTS
THURSDAY, MARCH 26, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:35 p.m. Present: Councilmembers Abrahamson,
Dougherty, Runk, and Swenson. Staff present: City Administrator Johnson,
Public Works Director Kegley, Arborist Widin, City Attorney Vierling, City
Planner Richards, and City Engineer Long. Absent: None.
Mayor McComber added"Trail Connection—Parking Lot—Moelter Playground"
to Old Business as Item D. and"Mayor's Meeting"under Section VIII of the
Agenda.
Councilmember Abrahamson, seconded by Councilmember Dougherty, moved to
approve the Agenda as amended. Carried 5-0.
II. Council/Staff Reports:
A. Mayor McComber: Parks Commission met last week, and the next
meeting was set for April 15, 2013 with a Worksession at 6:00 p.m. prior
to the regular meeting to discuss capital improvements. She attended a
• meeting with surrounding community mayors on Friday, March 22. She
attended Board of Appeals training on March 21. She had a conversation
with Mayor Chris Coleman on the start-up of the East Metro Alliance.
She reminded City Councilmembers registration was for the Metro Cities
Annual Meeting scheduled for April 18.
B. Councilmember Abrahamson: He reported that the Middle St. Croix
Watershed Management Organization meeting would now be held at the
Bayport Library.
C. Councilmember Dou hg erty_: He attended the meeting with surrounding
community mayors on March 22. He also attended the CVB workshop to
review the five year plan and discuss planning for the next two years.
D. Councilmember Runk: There was no Planning Commission meeting in
March. He stated the receptionist hiring committee made a
recommendation, and approval of that recommendation was on the
Agenda for that evening's meeting. He also reported that a new business,
Kay Jewelers, opened on March 22.
E. Councilmember Swenson: Medical/fire runs were up 40 percent over last
year. He will have discussions with staff on how to address the large
• increase.
F. Staff:
City Council Meeting Minutes
March 26, 2013
Page 2 of 6
• Recycling Award: Deputy Clerk Pinski reported that Jason Long of
5654 56th St Circle North and Kelly Evans of 6398 Osman Avenue
North were chosen as the recycling award winners for the month of
March.
• City Administrator Johnson reported that Spring Clean-up was set
for Saturday, May 18.
• City Administrator Johnson reported that there was a potential
Bench Community Build Project in April. He stated that item was
on the City Council Agenda for that evening's meeting.
III. Visitors/Public Comment:
None
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes—March 5, 2013
C. Approve Kennel Permit for John and Laura Crimmons
D. Purchase Multi-Function Copier-Printer-Scanner Device
• E. Authorize the Purchase of New Finance Computer Server
Councilmember Swenson, seconded by Councilmember Runk, moved to approve
the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings:
None
VI. Old Business:
A. Receptionist Position: City Administrator Johnson reported that the hiring
committee interviewed four candidates. He stated that after a long
discussion,the committee recommended the hiring of Mary Seiger for the
position at a step 2 pay rate of$15.58 per hour with any final details to be
negotiated by the City Administrator.
Councilmember Abrahamson, seconded by Councilmember Runk, moved
to approve the hiring as recommended by the committee and outlined in
the City Administrator's memo included in the City Council packet for
that evening's meeting. Carried 5-0.
B. Signage Options—STH 36 Corridor&Pennants: City Planner Richards
reviewed his planning report which was included in the City Council
packet for that evening's meeting.
City Council Meeting Minutes
March 26, 2013
Page 3 of 6
Councilmember Abrahamson, seconded by Councilmember Runk, moved
to approve the Resolution but amend it to add the B-3 District. Roll call
vote taken. Carried 5-0.
C. Consider Resolution Adopting Special Assessments: Olene Storm Sewer
Project: Mayor McComber opened Public Hearing. Matthew Carter of
5802 Olene Avenue North requested an extension on repayment. City
Attorney Vierling reported that the five year term was set by the City
Council, and a request can be made of the City Council to allow a longer
time period. Mr. Carter requested a repayment term of ten years with no
prepayment penalty. Councilmember Swenson asked whether eight years
would be acceptable to Mr. Carter. Mr. Carter stated that it would. No
other public comments were made. Mayor McComber closed the Public
Hearing.
City Attorney Vierling stated that if the City Council extended the
repayment term, it would be uniformly extended amongst all properties
being assessed.
Councilmember Swenson, seconded by Councilmember Runk, moved to
• approve the Resolution.
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to amend to an eight year repayment term rather than a five year
repayment keeping the same interest rate. Carried 5-0.
On main motion,roll call vote taken. Carried 5-0.
D. Trail Connection—Parking Lot—Moelter Play rg ound: City Administrator
Johnson reported that he received a memo from MNDOT seeking
approval from the City for a Right of Entry Permit for the Xcel Energy Fly
Ash Moelter site for the construction of a trail from the new parking lot to
the playground.
Councilmember Abrahamson, seconded by Councilmember Swenson,
moved to approve the Right of Entry Permit. Carried 5-0.
VII. New Business:
A. Linear Park Area—Tree Clean-up: City Arborist Widin reported that she
had received several complaints from the residents whose properties
border the south boundary of Linear Park regarding box elder trees and
fallen branches. Widin reported that she obtained bids for removal and
pruning of nuisance and risk trees.
City Council Meeting Minutes
March 26, 2013
Page 4 of 6
• Councilmember Swenson, seconded by Councilmember Dougherty,
moved to authorize the expenditure with the lowest bidder. Carried 5-0.
B. Schedule City Council Worksession— Street Reconstruction:
Councilmember Abrahamson, seconded by Councilmember Swenson,
moved to set a Worksession for April 23, 2013 at 6:00 p.m. to discuss
street reconstruction issues,timelines, and related elements. Carried 5-0.
C. Approve agreement Authorizing Ironman Bicycle Ride—2013: Jon Ridge,
Central Region Director for Hostelling International, was present at the
meeting. He described the event and requested approval.
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to authorize staff to work with the applicant to finalize the
Agreement subject to the final terms and conditions as may be required by
the Chief of Police and City Administrator. Carried 5-0.
D. Consider Placement of Soda Vending Machines at Certain City Parks:
City Administrator Johnson reported that the Parks Commission made a
recommendation that the City Council consider soda vending machines at
Autumn Hills Park and Brekke Park. City staff worked out a draft
. agreement with a local vendor who had contacted Mayor McComber.
Councilmember Dougherty thought the City should seek different options
and consider receiving revenue from the machines. He suggested
requesting bids from various vendors. Councilmember Abrahamson
stated he was not opposed to a trial period with the vendor and did not
think the City should seek to receive a portion of the revenue.
Councilmember Swenson, seconded by Councilmember Abrahamson,
moved to approve the placement of the vending machines in two parks not
to exceed twelve months at this time. Carried 4-1, Dougherty opposed.
E. Consider 5-Year Replacement Plan for Park Fencing: City Administrator
Johnson reported that the Parks Commission discussed options for
replacing the fencing at Valley View Park and Swager Park. He stated
that the Parks Commission recommended that the current shadowbox
fencing be removed and replaced with a chain-link fence in 2018. He
stated that would provide homeowners adequate time to prepare for the
change so they may plant bushes, shrubs,trees, or install a privacy fence if
they wish. Johnson stated that another option was to remove the fences
entirely and not install a replacement.
Councilmember Abrahamson suggested that the Parks Commission hold
is Public Hearings for each park. The City Council directed staff to bring
City Council Meeting Minutes
March 26, 2013
Page 5 of 6
• this back to the Parks Commission and suggest that they hold Public
Hearings. No action was taken.
F. MnWARN Program: Public Works Director Kegley reported that
MnWARN was a mutual aid agreement to provide emergency assistance
in cases where utilities sustain great physical damages from disasters.
Kegley reported that MnWARN did not have a membership fee, it
provided a network of possible equipment and responders to emergencies
or disasters, and did not require the City to respond to requested resources.
He recommended the City Council adopt the Resolution to join the
program.
Councilmember Runk, seconded by Councilmember Swenson, moved to
approve the Resolution. Roll call vote taken. Carried 5-0.
G. Implement a Park Bench Build Day: City Administrator Johnson reported
that the Parks Commission discussed the possibility of holding a
Community Build Project to construct fifty park benches that could be
placed throughout the City's parks systems.
Councilmember Abrahamson, seconded by Councilmember Swenson,
• moved to direct staff to schedule and market a build day at staff's
discretion and execute the project. Carried 5-0.
VIII. Other Council Items or Announcements
A. Mayor's Meeting: Mayor McComber stated that Bayport Mayor Susan St.
Ores wanted the Bayport businesses and City Council to be a part of the
Oak Park Heights Business Community Open House. McComber
suggested that the City Council consider inviting the Bayport City Council
and the Bayport business community to the April 16, 2013 open house.
The City Council was acceptable to inviting Bayport businesses to its
April 16 community meeting.
Councilmember Runk suggested that the City Council request that
MNDOT provide a report at each City Council meeting under the
Visitors/Public Comment section of the agenda.
Councilmember Abrahamson, seconded by Mayor McComber, moved to
direct staff to write a letter to MNDOT inviting them to come to each City
Council meeting to provide a report. Carried 5-0.
IX. Adiournment
City Council Meeting Minutes
March 26, 2013
Page 6 of 6
• Councilmember Swenson, seconded by Councilmember Dougherty,moved to
adjourn at 8:36 p.m. Carried 5-0.
Respectfully submitted, Approved as to Content and Form,
j
cJe m er Pmski Mary lComber
Deputy Clerk Mayor
•
CITY OF OAK PARK HEIGHTS
THURSDAY, MARCH 5, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:00 p.m. Present: Councilmembers Dougherty,
Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney
Vierling, and City Engineer Long. Absent: Councilmember Abrahamson and
City Planner Richards.
Mayor McComber added Old Business Item A: "Business Owners Meeting
Regarding St. Croix River Crossing" and moved New Business Item B to Section
III. Councilmember Swenson added"Authorize Hydrant Clearing"to Consent
Agenda as Item D.
Councilmember Swenson, seconded by Councilmember Dougherty,moved to
approve the Agenda as amended. Carried 4-0.
II. Council/Staff Reports:
A. Mayor McComber: She attended a meeting with the local mayors,the
Chamber of Commerce, and MNDOT on March 1. She would attend a
• meeting on the interpretive plaques for the new bridge on March 6.
B. Councilmember Abrahamson: Absent
C. Councilmember Dougherty: He attended the meeting on March I with the
local mayors,the Chamber of Commerce, and MNDOT.
D. Councilmember Runk: He reported the receptionist hiring committee
would be interviewing six candidates on March 11, and a recommendation
would be made for the March 26 City Council meeting.
E. Councilmember Swenson:No report.
F. Staff. City Administrator Johnson reported that he met with Wayne
Sandberg,the City Attorney,the City Engineer, and Jon Chiglo regarding
the reroute at the northwest corner of Highway 36 and Osgood Avenue.
He stated the City was awaiting word on its DEED Grant application.
III. Visitors/Public Comment:
A. St. Croix River Crossing—Powerpoint Update: Jon Chiglo from MNDOT
provided a PowerPoint presentation outlining the project schedule and
other important updates: Construction will begin April 2013 and will be
complete fall 2014; closures of Osgood and Oakgreen/Greeley will be for
a duration of 12 days and will not be at the same time; final project
City Council Meeting Minutes
March 5, 2013
Page 2 of 3
completion was planned for 2014 with the completion of the lift bridge
conversion and loop trail; MNDOT will have a local office at the former
UFE building in Stillwater.
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes—February 26, 2013
C. Approve Resolution Granting Ducks Unlimited— St. Croix Chapter to
Conduct a One-Day Raffle at the VFW Post 323 on May 2, 2013
D. Authorize Hydrant Clearing
Councilmember Swenson, seconded by Councilmember Dougherty, moved to
approve the Consent Agenda. Roll call vote taken. Carried 4-0.
V. Public Hearings:
None
VI. Old Business:
• A. Business Owners Meeting Regarding St. Croix River Crossing: Mayor
McComber questioned whether the City Council wanted the open house to
include Stillwater businesses, or just invite the Oak Park Heights
businesses. Councilmembers Swenson and Runk suggested only inviting
Oak Park Heights businesses at this time. The City Council directed that
the business meeting on April 16 be with Oak Park Heights businesses
only and have Jon Chiglo and Mary McFarland present to discuss things
along Highway 36 and to discuss other items such as Party in the Park.
Councilmember Swenson questioned where the City was at on the
possibility of webcasting its City Council meetings. City Administrator
Johnson stated that staff provided a memo on options to the City Council a
few weeks prior to that evening's meeting.
Councilmember Swenson, seconded by Mayor McComber, moved to
authorize up to $10,000 for webcasting from unbudgeted funds. Carried
4-0.
City Administrator Johnson stated that there was an interest by Xcel
Energy to meet with the City Council regarding power line burial.
Councilmember Runk, seconded by Councilmember Swenson, moved to
set a Worksession with Xcel Energy regarding power line burial for March
26 at 6:30 p.m. Carried 4-0.
City Council Meeting Minutes
March 5, 2013
Page 3 of 3
VII. New Business:
A. Consider Alternate Dates for Party in the Park: Mayor McComber
suggested changing the Party in the Park to the first Sunday after Labor
Day weekend.
Councilmember Swenson, seconded by Councilmember Runk, moved to
set Party in the Park for the first Sunday after Labor Day and to set a
Worksession to plan the event prior to the first City Council meeting in
April at 6:30 p.m. Carried 4-0.
Councilmember Runk noted that the City Council has a Board of Appeal
and Equalization Hearing on April 9 from 6:00 p.m. —7:00 p.m. City
Administrator Johnson stated that if the attendance at the hearing was low,
there would be time for the City Council to discuss other items of
business. Mayor McComber suggested adding the Party in the Park
discussion to the March 26 Worksession Agenda, and discussion could
start then if there was time.
B. MOVED TO VISITORS/PUBLIC COMMENT SECTION
C. Consider Grant Application—KABOOM—Outdoor Fitness Equipment:
City Administrator Johnson reported that the City was eligible to apply for
a grant through Kaboom. He stated that applications were due March 18
and required a$6,000 grant match. Johnson stated that the Parks
Commission suggested outdoor fitness equipment for the west end of
Swager Park or at the Fly-Ash site. He stated that the Parks Commission
had $30,000 in budgeted projects funds.
Mayor McComber, seconded by Councilmember Runk, moved to pursue
the grant application through Playful City. Carried 4-0.
VIII. Adiournment
Councilmember Swenson, seconded by Councilmember Dougherty, moved to
adjourn at 7:48 p.m. Carried 4-0.
Respectfully C omitted Approved as to Content and Form,
Jennifer Pinski Mar McComber
Deputy Clerk Mayor
• CITY OF OAK PARK HEIGHTS
THURSDAY, FEBRUARY 26, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:00 p.m. Present: Councilmembers Abrahamson,
Dougherty, Runk, and Swenson. Staff present: City Administrator Johnson,
Public Works Director Kegley, City Attorney Pratt, City Planner Dan Licht, and
City Engineer Long. Absent: None.
Mayor McComber added"Consider Amendments to Signage Ordinance—Use of
Pennants"to New Business as Item 1.
Councilmember Swenson, seconded by Councilmember Dougherty, moved to
approve the Agenda as amended. Carried 5-0.
II. Council/Staff Reports:
A. Mayor McComber: She attended the CVB meeting. They were working
on the five-year plan and the next CVB meeting was set for March 20.
The City Council held a teambuilding session the previous week. The
Parks Commission's last meeting was on February 25, and their next
• meeting was set for March 18 beginning with a Worksession at 6:00 p.m.
She attended a Focus Group with the Stillwater Gazette on February 26.
She will be attending a meeting with the local mayors and MNDOT on
March 1.
B. Councilmember Abrahamson: The last Middle St. Croix WMO meeting
was held February 14. He stated he would provide minutes of that
meeting once they were prepared and distributed.
C. Councilmember Dougherty He attended the CVB meeting and the Focus
Group meeting with the Stillwater Gazette and will be attending the
meeting with local mayors and MNDOT on March 1 with the mayor.
D. Councilmember Runk: The last Planning Commission Meeting was held
February 14. The City received 32 applications for the receptionist
position and he was in the process of reviewing them.
E. Councilmember Swenson: He attended the Cable Commission franchise
meeting.
F. Staff: Deputy Clerk Pinski reported that Steve and Mary Monzel of 5507
Oakgreen Place and Chad Mohler of 6366 Paris Avenue North were the
• recycling award winners for the month of February.
City Council Meeting Minutes
February 26, 2013
Page 2 of 5
• III. Visitors/Public Comment:
None
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes—February 12, 2013
C. Adopt Proclamation for April 26, 2013 as Arbor Day and the Month of
May as Arbor Month
D. Appoint Mr. Jim Kremer to the Planning Commission
E. Approve Contract for Criminal Prosecution Services—2013 thru 2015
with the Eckberg-Lammers Law Firm
F. Provide a Letter of Support to the Metro Cities Organization Supporting
the City Administrator's Application to Serve on their Board of Directors
Councilmember Swenson, seconded by Councilmember Runk, moved to approve
the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings:
• A. Wellhead Protection Plan Update and Public Informational Meeting: City
Engineer Long provided history of the Wellhead Program. No public
comments were made.
Councilmember Swenson, seconded by Councilmember Runk, moved to
close the Public Hearing. Carried 5-0.
Councilmember Swenson, seconded by Councilmember Abrahamson,
moved to approve the Wellhead Protection Plan amendment. Carried 5-0.
VI. Old Business:
A. Xcel Energy—Tree Clearing Activities—Early 2013: Collette Jurek and
Brad Weidenfeller of Xcel Energy were present at the meeting. Ms. Jurek
stated that trees were the number one cause of outages. Mr. Weidenfeller
provided maps of the work areas. He stated trees will be marked and they
will work with the individual homeowners. Several homeowners appeared
at the meeting and had questions.
Pam Patrick of 15365 58th Street North questioned whether trees that had
reached their maximum height and were not within the prescribed distance
of the lines needed to be cut. Mr. Weidenfeller indicated if they were not
within the clearing area,they would not be cut. Ms. Patrick also
questioned whether Xcel Energy would be removing buckthorn in the
City Council Meeting Minutes
February 26, 2013
Page 3 of 5
clearing areas. Mr. Weidenfeller stated that buckthorn would be mowed
or chipped then herbicide would be sprayed.
Brian Jones of 15331 58th Street North stated that Xcel Energy had
sprayed herbicide at the cul-de-sac near his home and it killed nice trees.
Mr. Weidenfeller indicated he would look at that area. Mayor McComber
requested staff look into the agreement with Xcel Energy for tree planting
in the area as a buffer at the Fly-Ash site.
Jackie Patrick of 5737 Peller Avenue North stated that there were oak
trees that were over 100 years old in her neighborhood. She requested
Xcel Energy keep any trees they could in that neighborhood. She pointed
out that they would be necessary as a buffer for the changes that would be
coming as part of the St. Croix River Crossing project.
Ann Maudal of 14285 55th Street North stated that Xcel Energy took
everything on the DNR land. She stated she felt they took more than they
needed to.
Ms. Jurek and Mr. Weiedenfeller stayed after the meeting to take contact
info and concerns from the residents. The City Council requested that
• Xcel Energy work with the City Arborist. They also requested staff ask
Xcel Energy to clearly mark the trees that will be removed.
VII. New Business:
A. Approve Resolution Proclaiming June 11, 2013 as a"Play Day" in the
City of Oak Park Heights: Councilmember Swenson, seconded by
Councilmember Dougherty, moved to approve the Resolution. Roll call
vote taken. Carried 5-0.
B. Washington County Request for Variance from State Aid Standards
Orleans Avenue: City Administrator Johnson reported that Washington
County requested a letter of support so that it may deviate from certain
State Aid Standards and complete certain improvements to Orleans
Avenue. City Engineer Long reported that the proposed variance request
to reduce the street width by four feet at Orleans Street was acceptable.
He stated there was a potential for a rain garden location. He also
commented that it might be an appropriate time to consider if pedestrian
improvements were needed.
Councilmember Runk, seconded by Councilmember Swenson, moved to
keep'the pedestrian crossing at Ozark Avenue and 64th Street on the north
side. Carried 5-0.
City Council Meeting Minutes
February 26, 2013
Page 4 of 5
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to send a letter of support with the addition of the pedestrian
crossing language. Carried 5-0.
C. Purchase Chlorine Feed Equipment: Public Works Director Kegley
reported that adding chlorine to a municipal water system was not yet
mandated by the Minnesota Department of Health except in the case of
multiple positive samples of coliform bacteria present throughout the
distribution system. He stated that if that were to happen,the City would
be required to publicly issue a boil water notice and feed chlorine into the
water distribution system until sample tests showed no presence of
coliform bacteria.
Councilmember Abrahamson, seconded by Councilmember Runk, moved
to approve the purchase of chlorine feed equipment for well house one and
two from Hawkins Chemical. Carried 5-0.
D. Water Tower 2 Warranty Inspection:.Public Works Director Kegley
reported that the rehabilitation work on Water Tower 2 was set to expire in
August 2013. He stated that it was standard practice to perform an
inspection before the warranty expired.
Councilmember Swenson, seconded by Councilmember Runk, moved to
approve the inspection by KLM Engineering for $2,800.00. Carried 5-0.
E. Consider Amendment to City Ordinance 1109—Nuisance Abatement:
Councilmember Abrahamson, seconded by Councilmember Dougherty,
moved to approve the amendment. Roll call vote taken. Carried 5-0.
F. St. Croix River Crossing—Consider a Business Community pdate
Meeting from the City & TemporarSignage: Councilmember Runk,
seconded by Councilmember Abrahamson, moved to set a meeting date
for April 16 at 7:00 p.m. with the City Council and the business
community. Carried 5-0.
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to direct staff to review the temporary signage ordinance. Carried
5-0.
G. Consider Ordinance Amendment—Animal Daycare, Limited Overnight
Care and Associated Services—B-2 & B-4 Districts: City Planner Licht
reviewed the planning memo included in the City Council Packet for that
evening's meeting. Councilmember Swenson, seconded by
Councilmember Dougherty, moved to approve the Ordinance
Amendment. Roll call vote taken. Carried 5-0.
City Council Meeting Minutes
February 26, 2013
Page 5 of 5
H. Fury Motors—Amended Interim Use Permit—Signage: City Planner Licht
reviewed the planning memo included in the City Council Packet for that
evening's meeting. Councilmember Swenson, seconded by
Councilmember Runk,moved to approve the Resolution with an
amendment to Condition#3 that wall signs be approved and the free-
standing sign be denied. Roll call vote taken. Carried 5-0.
1. Consider Amendments to Signage Ordinance—Use of Pennants:
Councilmember Runk, seconded by Councilmember Swenson,moved to
include this item with the sign ordinance review directed in New Business
Item F. Carried 5-0.
VIII. Adjournment
Councilmember Abrahamson, seconded by Councilmember Dougherty,moved to
adjourn at 8:35 p.m. Carried 5-0.
Respectfully submitted, Approved as t Content and Form,
L
Jennifer Pinski :7ccomber
Deputy Clerk Mayor
CITY OF OAK PARK HEIGHTS
THURSDAY, FEBRUARY 12, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:15 p.m. Present: Councilmembers Abrahamson,
Dougherty, Runk, and Swenson. Staff present: City Administrator Johnson,
Public Works Director Kegley, Police Chief DeRosier, City Attorney Vierling,
and City Engineer Long. Absent: City Planner Richards.
Mayor McComber removed Item A. under Visitors/Public Comment from the
Agenda and moved Old Business Item C. to Visitors/Public Comment as Item B.
Councilmember Swenson, seconded by Councilmember Abrahamson,moved to
approve the Agenda as amended. Carried 5-0.
II. Council/Staff Reports:
A. Mayor McComber: She attended the ribbon cuttings for Mathnasium and
McDonald's, the New Mayor Orientation, and the Open House hosted by
Betty McCollum who will hold regular office hours the 2nd Tuesday of
each month at Stillwater City Hall. The next Parks Commission meeting
• was set for February 25 and the Community Symposium meeting was set
for February 21.
B. Councilmember Abrahamson: The next Middle St. Croix WMO meeting
was scheduled for February 14. The Washington Conservation District
Office will be moving to Oakdale and the board was discussing options on
where to hold future meeting. He suggested City Hall as a possibility.
C. Councilmember Dou hertz He attended the LMC Newly Elected
Officials Conference on February 1 and February 2, the Mathnasium and
McDonald's ribbon cuttings with the mayor, and the CVB meeting last
month. The next CVB meeting will be March 20 from 10 a.m. to noon.
D. Councilmember Runk: The next Planning Commission Meeting was
scheduled for February 14 beginning at 6:30 p.m. with a Worksession to
interview candidates for an upcoming Planning Commission vacancy.
E. Councilmember Swenson: The cable franchise meetings commenced last
week.
F. Staff No report.
• III. Visitors/Public Comment:
A. REMOVED FROM THE AGENDA
City Council Meeting Minutes
February 12, 2013
Page 2 of 4
• B. Consider Request from the Coalition for the St. Croix River Crossing:
Chad Kulas from the Coalition for the St. Croix River Crossing was
present at the meeting. The City Council stated they did not want any
contribution from the City to be used for legal funds. Mr. Kulas indicated
that those funds would not be used for legal purposes.
Councilmember Abrahamson stated that he could not support a
contribution to the Coalition since the Coalition could not offer a letter of
support for the City of Oak Park Heights' concerns related to the St. Croix
River Crossing Project.
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to support the request from the Coalition in the amount of$3,000
from the Council Contingency Fund following recommendations of the
City Attorney and to audit the use of the funds. Carried 3-2,
Councilmembers Runk and Abrahamson opposed.
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes—January 22, 2013
• C. Approve License for Sale/Storage of Consumer Fireworks at Menards
Store
D. Approve Spring and Fall Clean-up Dates
E. Approve Park Commission Appointments—Krieger and Melin
F. Set Public Hearing for the City Wellhead Protection Plan—February 26,
2013 at 7:00 p.m.
Councilmember Abrahamson, seconded by Councilmember Runk,moved to
approve the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings: None
VI. Old Business:
A. Alcohol Compliance Violations: Amber Wright of Wal-Mart appeared and
requested leniency on the suspension because the suspension would affect
Wal-Mart's sales and its employees' bonuses.
Councilmember Abrahamson, seconded by Councilmember Dougherty,
moved to impose a$1,000 fine and five days suspension not necessarily
consecutively to be worked out and agreed upon with the Police Chief
according to Wal-Mart sales data. Carried 5-0.
•
City Council Meeting Minutes
February 12, 2013
Page 3 of 4
• B. Appeal of Sewer Utility Charges by First Presbyterian Church: Staff
recommended the option to allow installation of a new deduct meter on an
isolated and dedicated line to the Church's irrigation system so that it can
be monitored for a period of time to gauge usage. If after 24 months, the
City was more confident in trend usage, the Council could apply a credit
to the Church's utility account for the sewer costs in question. That
agreement would include conditions that: any outstanding bills/fees are
paid in full; all plumbing shall be installed by a professional MN licensed
plumber; the water service line to the irrigation system be a new, single,
and isolated line only serving the irrigation system and consistent with
MN Plumbing Codes; the deduct meter be paid for by the Church; the City
will provide and install a new water meter; and all items be completed by
March 30, 2013.
Karl Ranum was present on behalf of the First Presbyterian Church and
stated that he liked the proposal and requested the City Council Council to
consider it.
Councilmember Abrahamson, seconded by Councilmember Swenson,
moved to move forward with agreement as recommended by staff.
Carried 5-0.
C. MOVED TO VISITORS/PUBLIC COMMENT AS ITEM B
D. Olene Storm Sewer—Nuissance Abatement—Assessments:
Councilmember Swenson, seconded by Councilmember Dougherty,
moved to approve the Resolution with the amendment that the Public
Hearing be on March 26, 2013 at 7:00 p.m. Roll call vote taken. Carried
5-0.
VII. New Business:
A. Xcel Energy—Tree Clearing Activities—Earl2013:y City Administrator
Johnson reported that the City was made aware of Xcel Energy's intention
to implement a tree clearance plan along its transmission line through the
City. He stated that the City had requested Xcel Energy to visit with the
City Council so as to first ascertain what their plans were and the impact
areas may be, and Xcel Energy had agreed to do that. Johnson stated that
he had requested that someone from Xcel Energy attend that evening's
meeting,but he did not receive a response.
Council requested staff continue to seek Xcel Energy to meet their
previous agreement to come to a City Council meeting and hold off on
work until they do so.
City Council Meeting Minutes
February 12, 2013
Page 4 of 4
• B. Consider Fireworks Contribution to Stillwater for 2013 4"of July
Fireworks: Councilmember Swenson, seconded by Mayor McComber,
moved to authorize the expenditure of$7,000 for fireworks from the
unallocated budget surplus. Carried 4-0-1, Dougherty abstained.
VIII. Adiournment
Councilmember Swenson, seconded by Councilmember Runk,moved to adjourn
at 7:58 p.m. Carried 5-0.
Itfully s ed, Approved as to Content and Form,
r Pinski Mary cComber
Deputy Clerk Mayor
•
CITY OF OAK PARK HEIGHTS
THURSDAY, JANUARY 22, 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:13 p.m. Present: Councilmembers Dougherty,
Runk, and Swenson. Staff present: City Administrator Johnson, Public Works
Director Kegley, City Attorney Vierling, and City Planner Richards. Absent:
Councilmember Abrahamson and City Planner Richards.
Mayor McComber added "DEED Grant Application"to Old Business as Item C.
Councilmember Swenson, seconded by Councilmember Dougherty,moved to
approve the Agenda as amended. Carried 4-0.
II. Council/Staff Reports:
A. Mayor McComber: Mayor McComber reported that the Parks
Commission meeting was set for January 28, 2013; the Greater MSP
meeting on economic development was set for January 24; the
Mathnasium ribbon cutting was set for January 29;the McDonald's ribbon
cutting was set for January 29; the Playful City USA meeting was set for
• January 30; and the Experienced Elected Officials conference was set for
February 1 and 2.
B. Councilmember Abrahamson: Absent
C. Councilmember Dougherty: Nothing to report.
D. Councilmember Runk: Nothing to report.
E. Councilmember Swenson: Nothing to report.
F. Staff: Deputy Clerk Pinski reported that Stephanie Felling of 14872 Upper
551'' Street North was chosen as the recycling award winner. City Planner
Richards reported that the next Planning Commission meeting was set for
February 14.
III. Visitors/Public Comment: None
IV. Consent Agenda:
A. Approve Bills &Investments
B. Approve City Council Minutes—January 8, 2013
• C. Accept Donation of$100 from Glenn Crain of Paris Avenue
D. Approve 2013 Contract for Furnishing Fire Protection
E. Approve Planning Commissioner Appointment
City Council Meeting Minutes
January 22, 2013
Page 2 of 3
• F. Approve Rink Attendant Hire
G. Adopt Resolution Allowing White Tails Unlimited Metro Area Chapter to
Conduct a One-Day Raffle at the VFW on March 23, 2013
H. Approve New Security System Vendor-Diebold
I. Award Winter Boulevard Tree Pruning Bid to St. Croix Tree Service
Councilmember Swenson, seconded by Councilmember Runk,moved to approve
the Consent Agenda. Roll call vote taken. Carried 4-0.
V. Public Hearings: None
VI. Old Business:
A. NLC—Service Warranty Program: City Administrator Johnson reported
that as directed by the City Council, staff sought additional information
related to the NLC Service Warranty Program. Johnson reported that the
program would provide residents a warranty for service line cleaning,
repair, or replacement for a monthly fee. He stated the approximate cost
for the warranty to homeowners would range from$6.00 to $9.00 per line
per month. Johnson reported there was no cost to the City to participate in
the program. He stated that cities may elect to receive a share of the
revenues collected within the City by the program administrator.
•
City Administrator Johnson stated that staff did not see any reason why
the City might not desire to consider the program. He stated the program
appeared viable and credible. He stated that the City Council could
authorize staff to negotiate a final marketing agreement with the
contractor, implement an informational campaign of the program, and
apply any received revenues back to the program to reduce costs incurred
by homeowners.
Mayor McComber, seconded by Councilmember Swenson,moved to
approve the program and follow staff's recommendation. Carried 4-0.
B. Set a"Teambuilding_Date: Mayor McComber, seconded by
Councilmember Swenson,moved to set a teambuilding session for
February 20 at 6:30 p.m. Carried 4-0.
C. DEED Grant Application: City Administrator Johnson reported that the
City had an opportunity to apply for a DEED grant for frontage road
relocation and land acquisition. He stated that the EDA previously took
action to approve the Resolution.
Councilmember Runk, seconded by Councilmember Swenson,moved to
• approve the Resolution. Roll call vote taken. Carried 4-0.
City Council Meeting Minutes
January 22, 2013
Page 3 of 3
VII. New Business:
A. Temporary Outside Sales—Accessory Use in B-2 &B4 Districts:
City Planner Richards reported that the Planning Commission's
recommendation was that temporary outside sales be a permit process
done on a yearly basis and reviewed and approved by the City
Administrator.
Councilmember Swenson, seconded by Mayor McComber,moved to
approve the Ordinance with a change to item J to add"and reviewed by
appropriate watershed." Carried 4-0.
B. Consider Holding a Work Session—Expansion to Oak Park Senior Living:
Mayor McComber, seconded by Councilmember Swenson,moved to set a
Worksession for February 12 at 6:00 p.m. with Mr. Nolde. Carried 4-0.
C. Consider Work Session with Jon Chiglo, MNDOT: Councilmember
Swenson, seconded by Councilmember Runk,moved to set a Worksession
for February 12 at 6:30 p.m. with Mr. Chiglo. Carried 4-0.
D. Consider Request from the Coalition for the St. Croix River Crossing:
Chad Kulas of the Coalition for the St. Croix River Crossing provided a
presentation on a request by the coalition for a$3,000 contribution from
the City of Oak Park Heights. He stated that the contribution was needed
because the coalition's work was not complete and because they wanted to
plan a celebration. Councilmember Swenson questioned which other
cities had contributed. Mr. Kulas reported that they had received 13
contributions from the public sector.
Councilmember Swenson, seconded by Councilmember Runk,moved to
defer the request to the next council meeting and direct staff and legal to
come back with a recommendation. Carried 4-0.
VIII. Adiournment
Councilmember Swenson, seconded by Councilmember Runk,moved to adjourn
at 7:45 p.m. Carried 4-0.
Respectfully b itted, Approved as to Content and Form,
~rifer Pins Mary M Comber
Deputy Clerk Mayor
CITY OF OAK PARK HEIGHTS
THURSDAY, JANUARY 89 2013
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:00 p.m. Present: Councilmembers Abrahamson,
Dougherty, Runk, and Swenson. Staff present: City Administrator Johnson,
Finance Director Caruso, Public Works Director Kegley, Police Chief DeRosier,
City Attorney Vierling, and City Engineer Long. Absent: City Planner Richards.
Councilmember Abrahamson, seconded by Councilmember Swenson,moved to
approve the Agenda. Carried 5-0.
II. Swearing in of Recently Elected Officials by Judge John Cass
Mayor McComber, Councilmember Dougherty, and Councilmember Runk, took
the Oath of Office before the Honorable John Cass.
III. Department/Council Liaison Reports:
A. Planning Commission: Councilmember Runk reported that the next
meeting of the Planning Commission was scheduled for January 10. He
• stated that the Planning Commission would conduct interviews for the
Planning Commission vacancies.
B. Parks Commission: Mayor McComber reported that the next meeting of
the Parks Commission was set for January 21 at 7:00 p.m. and a
Worksession was scheduled for Saturday, January 9 at City Hall to discuss
capital planning.
C. Water Management Organizations/Middle St. Croix: Councilmember
Abrahamson reported that the next meeting of the Middle St. Croix
Watershed Management Organization was scheduled for January 10, 2013
at 7:00 p.m. at the Washington Conservation District Office.
D. Other Liaison/Staff Reports: Councilmember Swenson provided the
Bayport Fire Department Summary Report. He stated the report would be
done quarterly. Mayor McComber questioned whether the Blue Ribbon
Committee should be reestablished. Councilmember Swenson stated that
it should and that he planned to discuss that at an upcoming teambuilding
meeting.
III. Visitors/Public Comment:
• Recycling Award: Deputy Clerk Pinski reported that Allen Gosselin of 5554
O'Brien Avenue North was chosen as the recycling award winner.
City Council Meeting Minutes
January 8, 2013
Page 2 of 4
IV. Consent Agenda:
A. Approve Bills &Investments
B. Approve City Council Minutes—December 27, 2012
C. Approve Salary Adjustment for Exempt Employees
D. Adopt Resolution Approving Professional Consultants for the City of Oak
Park Heights in 2013
E. Adopt Resolution Designating the Stillwater Gazette as the City of Oak
Park Heights' Official Newspaper
F. Approve Resolution Designating 2013 Checking and Bank Depositories
G. Designate December 10, 2013 as Tentative TNT Hearing Date
H. Authorize Staff to Seek Options and Costs for City Council
Teambuilding/Planning
1. Approve Joint Powers Agreement with Washington County—Motor Fuel
Purchase
Councilmember Swenson, seconded by Councilmember Dougherty, moved to
approve the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings:
• None
VI. Old Business:
A. Discussion with Todd Streetar, Executive Director of the Greater
Stillwater Area Chamber of Commerce: Councilmember Runk stated that
the Greater Stillwater Area Chamber of Commerce sent correspondence to
area businesses that did not accurately reflect the facts. Runk also stated
that the City Administrator responded to the correspondence and did not
hear back from the Chamber. He had requested Todd Streetar from the
Chamber attend a City Council meeting to address the correspondence
before the City paid its membership dues. Todd Streetar was present at
the meeting and stated that the Chamber sent the correspondence based on
information that was presented by Mr. Chiglo of MNDOT to the City
Council. Mr. Streeter also apologized for not responding to the City
Administrator.
Councilmember Runk, seconded by Councilmember Abrahamson, moved
to authorize staff to pay the annual Chamber membership dues. Carried 5-
0.
B. Consider Creating Receptionist Position: City Administrator Johnson
recommended the City Council authorize staff to seek a receptionist and
transfer Jennifer Pinski to a Deputy Clerk position.
City Council Meeting Minutes
January 8, 2013
Page 3 of 4
Councilmember Swenson, seconded by Councilmember Runk, moved to
create the position for a receptionist. Carried 5-0.
Councilmember Abrahamson, seconded by Councilmember Swenson,
moved to move forward with hiring for the position. Carried 5-0.
Councilmember Abrahamson, seconded by Councilmember Swenson,
moved to approve the job descriptions. Carried 5-0.
Councilmember Abrahamson, seconded by Councilmember Dougherty,
moved to appoint Councilmember Runk to the hiring committee. Carried
5-0.
C. 2013 Wash County Improvements—Utilities in 62nd Street and Oxboro:
City Administrator Johnson reported that the City Engineer developed
plans and specifications for replacements of water and sewer mains in
conjunction with the Washington County Campus Improvement Projects.
Johnson stated that there were some updates in the plans from the County
in which they also desire to replace the surface of 62nd Street from Oxboro
Avenue to Panama Avenue as well as other improvements at the southeast
corner of the property. City Engineer Long reported that the changes
would increase the City's costs. Mayor McComber questioned whether
• the County was going to finish refinishing 62nd Street from Panama
Avenue to Paris Avenue. City Administrator Johnson stated that could be
added as an alternate.
Councilmember Swenson, seconded by Councilmember Runk, moved to
authorize the City Engineer to prepare revised plans and specifications to
then be shared with Washington County for implementation into a joint
bid specification taking into account the expanded areas on 62nd Street and
pressure reducing stations as discussed in the City Engineer's memo dated
January 4, 2013, and to add an alternate to finish refinishing 62nd Street
from Panama Avenue to Paris Avenue. Carried 5-0.
VII. New Business:
A. Alcohol Compliance Violations: Police Chief DeRosier reported that Wal-
Mart sold alcohol to an adult under the age of 21. DeRosier requested per
Resolution 00-07-39 that the City Council impose a$1,000 sanction and
five day suspension of all alcohol sales starting on January 28, 2013 and
ending at the start of normal business on February 2, 2013, or Wal-Mart
may request to attend a Hearing to Show Cause and suggested that hearing
be set for February 12.
City Council Meeting Minutes
January 8, 2013
Page 4 of 4
Councilmember Swenson, seconded by Councilmember Abrahamson,
moved to set a Hearing to Show Cause for February 12, 2013. Carried 5-
0.
B. Decide Council Member Involvement in Police Hiring Process:
Councilmember Runk, seconded by Councilmember Dougherty, moved to
appoint Councilmember Swenson to the hiring committee for a Police
Officer. Carried 5-0.
C. Appeal of Sewer Utility Charge by First Presbyterian Church: City
Administrator Johnson stated that Karl Ranum, a representative for First
Presbyterian Church in Oak Park Heights, requested an adjustment to the
sewer utility charges for the period of July 1, 2012 through September 30,
2012. Johnson stated that the claim was based on the statement that the
church had a timer for the outdoor watering mistakenly scheduled and had
doubled the watering time. Johnson stated that the claim was for an
adjustment to sewer charges as the water was for outdoor watering and did
not get discharged into the sewer system.
Johnson reported that the Finance Director responded to Mr. Ranum's
request and denied the adjustment. He stated that Mr. Ranum would like
to appeal the Finance Director's decision. Mr. Ranum was present at the
meeting and provided a statement about the timer mistake and that the
water was strictly for outdoor watering and did not go into the sewer
system.
Councilmember Runk, seconded by Councilmember Swenson, moved to
accept the information that First Presbyterian Church has submitted, along
with additional information presented by Mr. Ranum at the January 8 City
Council meeting, and then direct staff to review and return within 30 days
with a recommendation. Carried 5-0.
D. 2013 Council Appointments
Councilmember Abrahamson, seconded by Councilmember Runk, moved
to approve the Resolution. Carried 5-0.
VIII. Adiournment
Councilmember Swenson, seconded by Councilmember Runk, moved to adjourn
at 8:06 p.m. Carried 5-0.
-o.
Re pectfu ly su t itted, A oved as Content and Form,
Je fer Pins Mar Comber
omber
Deputy Clerk Mayor