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Home My WebLink About05-23-06 Minutes CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, MAY 23, 2006 • CITY COUNCIL MEETING MINUTES I. Call to Order /Pledue of Allegiance /Approval of Agenda: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr and McComber. Staff present: Administrator Johnson, City Attorney Vierling, City Engineer Postler, and City Planner Richards. Absent: Councilmember Swenson. "Approve James R. Hupp License to Sell Consumer Fireworks at the Holiday Stationstores, Inc." was added to the Consent Agenda. Consent Agenda item A was moved to New Business and item D was moved to Old Business. "Authorize the Preparation of Specifications and Bid Documents for Pine Grove Gardens Project — Water and Sewer Extensions" was added under New Business and Mayor Beaudet moved Old Business before New Business and directed staff to make that a permanent change to the agenda. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Agenda as amended. Carried 4 — 0. II. Department /Council Liaison Reports: • A. Planninv- Commission: City Planner Richards reported that the Planning Commission met on May 11' and forwarded two items for Council consideration. The next meeting is scheduled for Thursday, June 8, 2006. B. Parks Commission: Councilmember Abrahamson reported that the Parks Commission met at 6:00 prior to the Council meeting to discuss the Autumn Hills Park Shelter. The next regular meeting is scheduled for Monday, June 19, 2006 at 6:30 p.m. C. Cable Commission: Councilmember Doerr stated that there was no report. D. Water Manaizement Orszanizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on June 14, 2006 at 7:00 p.m. E. Other Liaison/Staff Reports: Mayor Beaudet rerted that the Spring Clean -up was held on Saturday, May 20' with the largest turnout ever of 333 loads accepted. • Councilmember McComber reported that the final Stakeholders meeting is scheduled for July 17, 2006, 9:00 a.m. to 4:00 p.m. at Stillwater City Hall. r � City Council Meeting Minutes May 23, 2006 Page 2 of 5 • III. Visitors /Public Comment: Recvclin2 Award. Administrative Secretary Johnson reported that William Seaman of 15026 Upper 63 Street North was chosen to receive the recycling award. IV. Consent Agenda: A. Approval of City Council Minutes — May 9, 2006 B. Authorize Hiring of Park Attendants C. Set Date for Party in the Park D. Adopt Resolution Approving Lawful Gambling Premises Permit for Stillwater Elks #179 E. Approve Brekke Park Donation/Memorial F. Adopt Resolution in Support of See America Week G. Approve James R. Hupp License to Sell Consumer Fireworks at the Holiday Stationstores, Inc. Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve the Consent Agenda. Roll call vote taken. Carried 4 — 0. • V. Public Hearings: None VI. Old Business: A. Update /Adopt Connection Fees City Engineer Postler presented recommended revisions to the City's connection fee schedule based on land use. Mayor Beaudet noted that the Council had previously discussed this information at a worksession. Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve the recommended Connection Fee changes. Carried 4 — 0. B. Autumn Hills Park Shelter City Administrator Johnson reviewed revisions made to the park shelter plan and reported that the process is moving along well. Councilmember McComber, seconded by Councilmember Abrahamson, moved to authorize the Parks Commission to solicit bids with alternates for construction. Carried 4 — 0. • City Council Meeting Minutes May 23, 2006 Page 3 of 5 • C. Approve Joint Powers Agreement with Stillwater for Seal Coat City Administrator Johnson reported that the City did not receive any responses to the solicitation for bids for seal coating. Administrator Johnson requested Council approval of a Joint Powers Agreement with the City of Stillwater to allow use of Stillwater's contractor for seal coating. Discussion was held concerning adding other areas to the project, up to the amount budgeted for the project. Councilmember Abrahamson, seconded by Councilmember Doerr, moved to approve the Joint Powers Agreement. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember Doerr, moved to authorize the Administrator to approve a seal coating project in the 9 th Addition if the bids are satisfactory. Carried 4 — 0. Mayor Beaudet stated that it appears there are sufficient funds remaining to slurry seal additional streets and asked for input on patching some areas prior to slurry sealing. Discussion was held concerning potential costs for patching and slurry sealing. Councilmember McComber, seconded by Mayor Beaudet, moved to approve patching and slurry sealing up to • $85,000, subject to bidding requirements. Carried 4 — 0. VII. New Business. A. Approval of Bills & Investments Mayor Beaudet noted that Councilmember Doerr wished to abstain from the vote because Mrs. Doerr had submitted a reimbursement request for landscape supplies for the City Hall gardens. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to approve the bills and investments as presented. Carried 3 — 0 — 1, Councilmember Doerr abstained. B. Adopt Resolution Recosanizinsi the Contributions of John Dwver and Valessa Caspers as Planning Commissioners Councilmember Doerr, seconded by Councilmember McComber, moved to approve the Resolution. Roll call vote taken. Carried 4 — 0. C. Appoint Charles L eRoux and Mark Powell to the Planning Commis • Councilmember Doerr, seconded by Councilmember Abrahamson, moved to appoint Charles LeRoux and Mark Powell to the Planning Commission. Carried 4 — 0. City Council Meeting Minutes May 23, 2006 Page 4 of 5 D. Oak Park Heisahts Marketulace (Positive Comn_ anies) — Site Plan Review and Conditional Use Permit City Planner Richards reviewed the application for construction of a 12,000 square foot retail office building with a conditional use permit to allow for a drive -in and convenience food establishment. Richards noted that the design will be consistent with the exterior of the existing buildings in the area. Eric Murray spoke on behalf of the developer and reviewed samples of the exterior materials to be used. Councilmember McComber, seconded by Councilmember Doerr, moved to approve the Resolution with conditions. Roll call vote taken. Carried 4 —0. E. Oakgreen Villaize — General Plan, PUD, CUP, Pre /Final Plat City Planner Richards reported that the general plan for Oakgreen Village is very similar to the concept plan, noting that 59 Street and the pond have been moved. Planner Richards reviewed the plan for phase one which includes 67 townhome units in three different styles. The Planning Commission addressed crosswalks, postal boxes and snow removal plans during its review of the proposal. Councilmember Abrahamson, seconded by Councilmember Doerr, moved to approve the Resolution approving the general plan, PUD, CUP and preliminary /final plat for Oakgreen Village. Councilmember Doerr, seconded by Councilmember Abrahamson, moved to amend the primary motion to add that the developer will comply with all conditions of the City Engineer's May 15, 2006 letter. Carried 4 — 0. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to amend the primary motion to add that a temporary play area be built upon the completion of a two story building and replaced at a later dated with the play area noted on the plan. Carried 4 — 0. Roll call vote taken on primary motion; carried 3 — 1, Mayor Beaudet opposed. Mayor Beaudet stated that he did not support the application because commercial development should be in that area. F. Approve Bid Packet and the Solicitation for Plav2round Updates Councilmember Abrahamson stated that there has been a need for several years for new playground equipment at Swager and Cover parks. Funds carried over from the 2005 budget presented an opportunity for this project to move forward. Councilmember Abrahamson also noted that the bid would include equipment for each age group but the bidders would be City Council Meeting Minutes May 23, 2006 Page 5 of 5 asked to decide on allocation of resources between the two parks. City Administrator Johnson added that bidders will be instructed to use the best material for each site, particularly under the power lines at Swager Park. Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve the bid packet and authorize staff to seek bids. Carried 4 -0. G. Letter to the Editor Reizardinia Governor's Press Conference Councilmember McComber stated that the Governor held a press conference and made negative comments about cities, counties and school districts raising taxes. Councilmember McComber asked if the Council would like to send a letter to the Editor concerning the Governor's comments. Mayor Beaudet and Councilmember Doerr also commented on the Governor's statements, noting that the State of Minnesota is the source of the problems that cause cities financial hardship and create the need for higher taxes at the local levels. H. Authorize the Preparation of Specifications and Bid Documents for Pine Grove Gardens Proiect — Water and Sewer Extensions Councilmember McComber, seconded by Councilmember Abrahamson, moved to direct the City Engineer to prepare specifications and bid documents for Pine Grove Gardens and authorize staff to solicit bids. Carried 4 — 0. VIII. Adiournment. Mayor Beaudet, seconded by Councilmember McComber, moved to adjourn at 8:12 p.m. Carried 4 — 0. Respectfully submitted, r ve to Content orm, 0 &eh J David eaudet A ative Secretary Mayor