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HomeMy WebLinkAbout07-11-06 Minutes • CITY OF OAK PARK HEIGHTS 6:00 P.M. TUESDAY, JULY 11, 2006 CITY COUNCIL MEETING MINUTES I. Call to Order /Pledee of Alleziance /Approval of Agenda: The meeting was called to order at 6:05 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, Doerr, McComber and Swenson. Staff present: Administrator Johnson, Finance Director Holst, City Attorney Vierling and City Engineer Postler. Absent: None. City Attorney Vierling added an Executive Session as item VIII. Mayor Beaudet noted that the meeting would recess at the end of the Agenda rather than adjourn to allow for the continuation of the meeting on July 13 to address unfinished business. Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Agenda as amended. Carried 5 — 0. II. Department /Council Liaison Reports: A. Planning Commission: Councilmember Doerr reported that the Planning Commission will meet on July 13 with a CUP amendment and work on • the sign ordinance on the agenda. B. Parks Commission: Councilmember Abrahamson stated that there was nothing to report. C. Cable Commission: Councilmember Doerr stated that there was nothing to report. D. Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the Middle St. Croix will meet on July 13 7:00 p.m. at the Conservation District office. E. Other Liaison/Staff Reports: Councilmember McComber reported that the final Stakeholders meeting will be held at the Stillwater City Hall on July 17 from 9:00 a.m. to 4:30 p.m. Mayor Beaudet announced that Party in the Park will be held in conjunction with National Night Out on Tuesday, August 1 St from 5:00 — 7:00 p.m. at Brekke Park. Mayor Beaudet also thanked the public for its cooperation with water conservation and observance of the odd /even watering ban that helps alleviate stress on the City's wells. III. Visitors/Public Comment: City Council Meeting Minutes July 11, 2006 Page 2 of 4 • Recvclinv, Award. Administrative Secretary Johnson reported that John & Kelly Portz of 13085 56 Street North were selected to receive the Recycling Award. IV. Consent Agenda: A. Approval of Bills & Investments B. Approval of City Council Minutes — June 26, 2006 Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Consent Agenda as presented. Roll call vote taken. Carried 5 — 0. V. Public Hearines: None VI. Old Business: A. Purchase of Financial and Utilitv Software and Implementation Services Finance Director Holst reported that staff has done an extensive review of • the six bids that were received. Finance Director Holst recommended approval of Civic Systems to provide the software and off site training in Madison, Wisconsin; a new server to be installed by TR Computer Sales and a ten percent contingency. The total estimated cost is $102,785 which would be paid from the Budgeted Projects Fund. Councilmember Swenson, seconded by Councilmember McComber, moved to authorize the expenditure and authorize staff to attend off -site training. Carried 5 — 0. B. Autumn Hills Park Shelter City Administrator Johnson recapped the bids received for the Autumn Hills Park Shelter, noting that the apparent low bidder was Gladstone Construction. Administrator Johnson also reviewed Parks Commission recommendations for the building. Discussion was held concerning the cost of the building, with Administrator Johnson explaining that that bids came in higher than the $200,000 that was hoped for but noted that adequate funds are available for the building as bid. The Park & Recreation Development Fund has a balance of $950,000 with approximately $200,000 of those funds needed for the purchase of the linear park. Additional funds will be contributed in the future from the Oakgreen Village project and other development. City Council Meeting Minutes July 11, 2006 Page 3 of 4 • Mayor Beaudet, seconded by Councilmember Swenson, moved that the Autumn Hills Park Shelter will contain alternates 1 through 4. Councilmember Swenson, seconded by Councilmember McComber, moved to amend the primary motion to remove alternate 3. Carried 5 — 0. Councilmember Doerr, seconded by Mayor Beaudet, moved to direct staff to clarify bids on Alternate 5 and provide more information at the next Council meeting. Carried 4 — 1, Councilmember McComber opposed. Vote taken on primary motion; carried 5 — 0. C. Comments on Final EIS — St. Croix River Crossing /STH 36 Proiect Mayor Beaudet stated that staff was directed to prepare comments for approval at the continued Council Meeting on July 13, 2006. VII. New Business. A. Playground Equipment — Swa2er and Cover Parks • City Administrator Johnson reported that the Parks Commission reviewed the bids for playground equipment and recommended only proceeding with the Cover Park portion. The lowest qualified bidder is Landscape Structures. Councilmember McComber, seconded by Councilmember Abrahamson, moved to approve the purchase of playground equipment for Cover Park with City staff to remove the sand and prepare the site. Carried 5 — 0. B. Schedule Budget Workshops Mayor Beaudet, seconded by Councilmember Swenson, moved to schedule untelevised budget workshops on August 15" and 22 " and September 6th from 5:30 to 7:00 p.m. Carried 5 — 0. Mayor Beaudet, seconded by Councilmember McComber, moved to schedule an untelevised worksession on July 25 at 6:00 to discuss utility billing. Carried 5 — 0. VIII. Executive Session An Executive Session was held for the purpose of conferring with the City • Attorney to discuss potential pending litigation between the City and Gladstone Construction. City Council Meeting Minutes July 11, 2006 Page 4 of 4 IX. Adiournment. Mayor Beaudet, seconded by Councilmember McComber, moved to recess at 7:05 p.m. and reconvene the Council meeting at 5:00 p.m. on Thursday, July 13, 2006. Carried 5 — 0. Respectfully submitted, A prove s to Content and Form, Zvlie John n David Beaudet Administrative Secretary Mayor • •