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Home My WebLink AboutCleaning Contract 2014 RFO - Scope of Work—CITY HALL CLEANING for which bids shall be submitted (Later to become : AGREEMENT) Recitals The City desires to retain the services of the Contractor to provide cleaning services for the Oak Park Heights City Hall and Police Department Contractor agrees to perform these services for the City under the terms and conditions as set forth in this Contract In consideration of the mutual promises set forth herein, it is agreed between the City and the Contractor as follows: Section I. Nature of Work The Contractor will perform the cleaning services for the City Hall and Police Department. Such cleaning services for each "Per Clean" include general cleaning of all internal public and office areas, bathrooms, meeting rooms, kitchens, locker rooms, break-rooms and offices, including dusting, vacuuming, sweeping, [Hopping, bathroom cleaning, general cleansing, etc., but not including window washing. The City Hall shall be cleaned on Tuesday mornings commencing not later than 10:00 aria. The City Hall includes ALL areas of the main floor(upper) that are not secured by the Police. The City Hall and Police Department(including locker rooms) shall be jointly cleaned on Thursday mornings commencing at 8:30 AM. The City Hall shall receive a second cleaning, but such second cleaning shall be on Tuesday morning with cleaning commencing not later than 10:00 AM. The Contactor shall provide all necessary equipment and materials to complete the work listed herein. Section 11. Place of Work It is understood that the Contractor services will be rendered entirely at the Oak Park Heights City Hall and Police Department, 14168 Oak Park Blvd, Oak Park Heights, MN, 55082. Section I1I. Compensation I. The Contractor will charge the City as follows: Cleaning of City Hall- S._� �l per clean Cleaning of City HAIL and Police Dep. S - per clean ov Carpet Steam Cleaning–City Hall(2 times per year) S �tG oD — per year t > r of Carpet Steam Cleaning—Police Dep.(2 times per year) S s3 5 per year The City may decide at a later time not proceed with the Carpet Steam Cleaning.The Contractor IN providing a upfront price.The City and Cootractor shall schedule all Carpet Steam Cieaning to occur at a time That is not disruptive to the City I Police Staff. Carpet Steam Cleaning means the use or a commercial grade cleaning equipment that extracts dirt,mud and soils,etc.from the carpeting fibers. 2of5 Section IV. Status of Contractor This Agreement calls for the performance of services of the Contractor as an independent contractor and the Contractor is not an employee or agent of the City for any reason. Section V. Indemnification and .Insurance Any and all claims that arise, or may arise against the Contractor, its contractors,servants or employees as a consequence of any act or omission on the pan of the Contractor or its contractors, servants or employees while engaged in the performance of this Contract shall in no way be the obligation or the responsibility of the City. Contractor shall indemnify, hold harmless and defend the City, its officers and employees against and all liability, loss, costs,damages, expenses, claims or actions, including attorney's fees, which the City, its officers or employees may hereafter sustain, incur or be inquired to pay, arising out of or by reason of any negligence or willful act or omission of the Contractor, its Contractors, servants or employees, in the execution, performance or failure to adequately perform Contractor's obligations under this Contract. The Contractor shall maintain in a general liability policy for not less than $500,000; such policies shall name the City as additionally insured and copies of such policy shall be provided to the City at the time of contract execution. The City provides no warranty or assurances to the Contractor as to the condition of the facilities where services are being provided. The Contractor provides all such services at their"awn risk". For reasons other than willful negligence by the City, the Contractor acknowledges that the City is not responsible for loss, injury or other damages sustained by the Contractor while performing the terms of this Contract or while on City property. Section VI. Authority and Security The City hereby grants to the Contractor all authority reasonably necessary to pursue and achieve the objectives of this Contract. City Hall and the Police Department shall be cleaned only during normal business hours—between 8:30 am and 2:30 pm, Monday to Friday and when staff are present, subject to Section I. above. The Contractor, their employees or sub-contractors shall be subject to a police background and security check. Prior to any person entering the City Hall and/or Police Department to provide cleaning services, such person must have been pre-approved by the City Police Department. The Contractor shall provide the City a copy of a valid Minnesota or Wisconsin Drivers License or Identification Card for pre-approval for all persons who will performing work under this Contract. The City shall have a minimum of 72 hours to perform a necessary background check. Should the Contractor not strictly comply with the terms of this Section (VI),the City may immediately terminate this Contract without further notification or action required and without penalty. Upon such termination the Contractor shall surrender to the City all equipment, etc. as may have been provided. 3 of 5 Section VII.Duration, & Pricing This Agreement will commence on 5l? � , 2013 and will be in effect until terminated or replaced by a new contract. This Contract may be terminated for any reason by either party, with no termination penalties, upon thirty(30)days written notice to terminate this Contract. All pricing submitted shall remain in effect for not less than 24 months, thereafter, the Contractor may request an I ncrease of the City but the City NOT is obligated to agree to any such increase, IN WITNESS WHEREOF,the parties have agreed to the above terms this r day of ity o ark Hei Contractor - 6WD, V&e Z L(e" &A�� U C r r►nC, No ary for Contractor: *M MINN�ESOTA RC N,Qpte 4o(5 Client#: 14832 GUACL ACORD,. CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDlYYYY) 03/31/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION 1S WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT J.A. Price Agency, Inc. NAME: Elaine Cartwright PHONE 952 944-8790 FAx 952 944-0097 6640 Shady Oak Road Arc IL Ext: arc,No E-MAIL Suite 500 ADDRESS: APR _ 3 L �` LU INSURER(SIAFF2RDINGE Eden Prairie, MN 553446176 WestZNana INSURED Guaranteed Clean Maintenance, Inc. Old 1565 Como Ave Suite 101 Saint Paul, MN 55108 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE ENSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN_SR ADDLSUBR LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER MMIDD)YEYYY POLICY ID FxP LIMITS A GENERAL LIABILITY CPPOO16380 04/01/2014 04101/201 EACH OCCURRENCE $1,000,000__ ]�nMCLAIMS-MADE MERCIAL GENERAL LIABILITY PREMISES Ea NT ante $1 OO OOO OCCUR MED EXP(Any one person) $5000 PERSONAL&ADV INJURY S1,000,000 $,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE X POLICY PRO- PRODUCTS-COMP/OPAGG $2,000,000 JECT LOC $ A AUTOMOBILE LIABILITY CPPOO16235 4/01/2014 04/01/201 COMBINED SINGLE LIMIT X ANY AUTO Ea accident $1,000,000 ALL OWNED SCHEDULED INJURY(Per person) $ AUTOS AUTOS BODILY INJURY(Per accident) $ X H}RED AUTOS X NON-OWNED AUTOS PROPERTY DAMAGE Per accident $ A X UMBRELLA LIAR X OCCUR UMBOD10862 4/01/2014 04/01/201 EACH OCCURRENCE $1 OOO OOO EXCESS LIAR CLAIMS-MADE DED X RETENTION$10 OOO AGGREGATE A 000 000 A WORKERS COMPENSATION WCVOOI 0808 WC STATU- OTH- $ AND EMPLOYERS'LIABILITY YIN 4/0112014 04/011201 X T R L T ANY PROPRIETORIPARTNER/EXFCUTIVE $100000 OFFICER/MEMBER EXCLUDED? � NIA E.L.EACH ACCIDENT (Mandatory yes,describe in r under F_L.DISEASE-EA EMPLOYEE $100,000 If yes,describe under DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMIT $SOO,000 B I Empl Dishonesty RBS0600564 10/15/2013 10/15/201 $10,000 bond amount DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) The City of Oak Park Heights is included as an Additional Insured. CERTIFICATE HOLDER CANCELLATION City of Oak Park Heights SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 14168 Oak Park Blvd North THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 2007 Oak Park Heights, MN 55082 AUTHORIZED REPRESENTATIVE O 1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010105) 1 of 1 The ACCORD name and logo are registered marks of ACORD #S1336401M 133629 EMC 1