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05-13-14 Council Handouts
City of Oak Park Heights 13 Bills Presented for Payment May_.1-2014 Payroll Gross Payroll with PERA, FICA, and Medicare Mayor& Council: 5-13-14 2,675.10 City Administration: 5-15-14 10,402.39 Finance 5-15-14 10,459.33 Police Department: 4-30-14Overtime 1,622.39 5-15-14 42,157.55 Total Police Department 43,779.94 Building Inspection Department: 5-15-14 3,695.41 Street Department 4-30-14Overtime 95.88 5-15-14 973.54 Park and Recreation Department: 5-15-14 1,080.99 Utility Department Full-Time(Water) 4-30-14Overtime 1,023.34 5-15-14 6,492.82 Full-Time(Sewer) 4-30-14Overtime 694.07 5-15-14 4,059.04 Full-Time(Storm Sewer) 5-15-14 764.32 Total Utility Department 13,033.59 Total Payroll 86,196.17 a E 7 e- e- e- CO 0 N CO CO CO 0 0 O 0 O LL) 0 Z M M M M N N N N N M O O i V q g . 0 0 0 0 4 0 0 0 0 0 0 0 0 o o 0 7 O 0 0 0 (n u0) G G N G N ^ 0 O N M Oi t0 CO CO N CO N _ _ 0 0 0 CD a0 CO m ¢ Y `r sr Y Y v y Y 1" v N N v g q v l ai ^ J O O O O _ O O O O O 000000 V Q N- N' e- I- e- e- e- e- e- e- e- N U CD (O O) V N. 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N 2-cn tx a o > M 0 `O N Q ■ Q C iii a) a) E m A -p aas a) a) a cL D Z 8 'o c = Z co 0 O .0 > 4,%\... 41 • 1 \\I f III 1 '■ 1 k 1 ill IN\ 1v 2 \4% illi f, `..,, = E 4 SC Y c Oa) o o O a O U K o U U Z U U I CITY OF OAK PARK HEIGHTS Check Register-Treasurer's Report Page: 1 Check Issue Dates:1/1/2014-12/31/2014 May 09,2014 11:04AM Report Criteria: Report type: Invoice detail Check Detail.Input Date=04/23/2014-05/13/2014 Invoice Detail.GL Account(3 Characters)={=}901 GL Check Check Invoice Invoice Check Period Issue Date Number Payee Number GL Account Amount 57275 04/14 04/29/2014 57275 OAK PARK HEIGHTS,CITY OF 042920 901-10900-000 200,000.00 Total 57275: 200,000.00 57278 05/14 05/07/2014 57278 OAK PARK HEIGHTS,CITY OF 050720 901-10900-000 200,000.00 Total 57278: 200,000.00 Grand Totals: 400,000.00 Summary by General Ledger Account Number GL Account Debit Credit Proof 901-10900-000 400,000.00 .00 400,000.00 901-20100-000 .00 400,000.00- 400,000.00- Grand Totals: 400,000.00 400,000.00- .00 =Manual Check,V=Void Check CITY OF OAK PARK HEIGHTS Journals-Council Report(2) Page: 1 CASH DISBURSEMENTS(CD) May 09,2014 11:05AM Period:3/31/2014(03/14) m Report Criteria: Total By Reference Number and Date Journal Code.Journal Code=CD Transaction.GL Account={<>}990 Reference Account Debit Credit Date Number Payee or Description Number Account Title Amount Amount CD 1 03/01/2014 1 PSN MO INV#78786-FEB 705-48100-212 OTHER CONTRACTUAL SERVICES 24.98 2 03/01/2014 2 PSN MO INV#78786-FEB 706-48200-212 OTHER CONTRACTUAL SERVICES 24.97 3 03/01/2014 3 PSN MO INV#79996-FEB 705-48100-212 OTHER CONTRACTUAL SERVICES 39.13 4 03/01/2014 4 PSN MO INV#79996-FEB 706-48200-212 OTHER CONTRACTUAL SERVICES 39.12 5 03/01/2014 5 PSN PROCESSING FEES-FEB 705-48100-212 OTHER CONTRACTUAL SERVICES 62.05 6 03/01/2014 6 PSN PROCESSING FEES-FEB 706-48200-212 OTHER CONTRACTUAL SERVICES 62.05 99001 03/01/2014 99001 TOTAL CHECKS&OTHER CHARGES- 990-10100-000 COMBINED CASH 252.30- 1 Documents: 7 Transactions: 7 Total CD: 252.30 252.30- 1 Grand Totals: 252.30 252.30- CITY OF OAK PARK HEIGHTS Journals-TREASURERS REPORT(2) Page: 1 JOURNAL ENTRIES(JE) May 09,2014 11:07AM Period:3/31/2014(03/14) Report Criteria: Journal Code.Journal Code=JE Transaction.GL Account=90110900000 Reference Account Debit Credit Date Number Payee or Description Number Account Title Amount Amount JE 03/31/2014 5 PURCHASE SB MM 901-10900-000 INVESTMENTS-AT PAR 3,970.24 03/12/2014 6 12-34 INV MATURED WORLD FINANCI 901-10900-000 INVESTMENTS-AT PAR 100,000.00- 03/31/2014 6 PURCHASE SB MM 901-10900-000 INVESTMENTS-AT PAR 100,018.49 03/31/2014 7 PURCHASE UBS MM 901-10900-000 INVESTMENTS-AT PAR 846.58 03/27/2014 8 13-15 INV MATURED FHLB 901-10900-000 INVESTMENTS-AT PAR 500,000.00- 03/31/2014 8 PURCHASE UBS MM 901-10900-000 INVESTMENTS-AT PAR 507,043.21 03/31/2014 9 INTEREST ON MM 901-10900-000 INVESTMENTS-AT PAR 16.72 Total JE: 611,895.24 600,000.00- ***Journal is out of balance: $ 11,895.24 *** Grand Totals: 611,895.24 600,000.00- ilIP. Oak Park Heights Request for Council Action Meeting Date May 13th, 2014 Time Required: 5 Minutes Agenda Item Title; Approve Project Award to Openwood Studios for Oak Park Crossings Park Signage. Agenda Placement New Bus', -ss Originating Departmen ' -• stor Eric o �son, ' Ci Administrator � � _ Requester's Signature y r Action Requested -See Below D Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): On April 21st,2014 the City Park Commission reviewed submitted sign plans,designs and pricing for Oak Park Crossing Park and determined that the best value/bidder was with Openwood Studios for a 72"wide X 36"tall— double sided sign to be installed in the vicinity of the entrance to the new Park. The signs at Brekke and Swager are this size and are from the same manufacturer. Requested Action:Authorize staff to contract with Openwood Studios to have the sign manufactured and installed adjacent to the South frontage road entrance way to the Park at a price not to exceed$3,750.00. Funding shall come from the Xcel Energy Park Contribution. City of Oak Park Heights Oak Park Crossing park Signage-Received Bids Base Costs and Alternate NOTES Alternate#1 Area of Sign Face of Sinn Contractor Name Base Work price (INSTAU 1 Total Sian Material Post Material ISar Indrl Dimensions Total Costil Sign Source#1 $ 6,097.00 $ - $ 6,097.00 High Pressue laminate Cedar 2,760 60"wide X 46"Tall; $ 2.21 Sign Source#2 $ 7,420.00 $ $ 7,420.00 Cedar Cedar 2,760 60"wide X 46"Tall; $ 2.69 Openwood Studios#1 $ 6,40040 $ 1,410.00 $ 7,810.00 Cedar Treated Lumber 4,60$ 96"wide X48"Tall $ 1,69 Openwood Studios#2 $ 4,900.00 $ 1,410.00 $ 6,310.00 Cedar Treated Lumber 3,528 84"wide X 42"Tall Openwood Studios#3 $ 3,750.00 $ 1,410.00 $ 5,160.00 Cedar Treated Lumber 2,592 72"wide X 36"Tall $ 1.99 City of Oak Park Heights Reauest for Proposals- Oak Park Crossine—Sian BID SUBMISSION PAGE—Due-No Faxed or Email submissions will be accepted BIDS DUE APRIL 11a.2014 Print your Prices Clearly and in Ink/Tyne: 6'0"x 3'0"sign panel Your Price for Base Work*: S 3,750.00+$485.00 delivery .00 Posts&Mounting Hardware S 625.00 Your Additional Price for Alternate#1*: Delivery&Installation S 785.00 .00 ALSO:Submit a scaled colored rendering of the proposed sign and mounting.Also state the material the sign face is made of. *All submitted prices include all fees,taxes,permits,materials,equipment,etc.to provide a complete finished job. NOTE: The City may select any alternate individually or collectively at no time or financial penalty. Signature: Date 3-28-14 Your Name: Dale T.Ganser Notary: Design&Development Your Title:- President Affix Notary Stamp Here-) (the person signing this document must be an owner or executive of such firm eligible to bind the company to the project) Firm Name: Openwood Studios Inc. Phone# Cell 608-576-2821 Acceptance By the City: Date Eric Johnson,City Administrator Date Notary 4 of 9 RFP-OPH Crossing Park Sign PaR811'4101 814 o -4 c w r� °iv u !i •0 n :� < �� 3 Qt 4 .Q .c Ap rax co 8 r4 011 f.- .` O r cifi -IC p� as V It fl co ta 0 0.. 4 ,.. to 0 b €# NE � C7Y O O . H ' 1 IP' C° ' i cd m .' i W 4. ci a c 0 CS co O Q in co © O 0 � 3 .....-Z") _ c U E. 0 a E E. ilet c C:) y d) _C X c) R E o tc .o m . ra U A m `e a GO N Q 0 ., c OCDO es ,3, CL v *a eo E 0 x x x c ^s ® OQ N c Cn 00 (0 o vo 5 U c Page 15 of 18 Q lL Openwood Studios Inc• Proposal Submitted To: Phone J Email Date Oak Park Heights, City of 651-439-4439 jealohnson @@cityoioakparkheights.comI 3-28-14 Address Project P.O. Box 2007 Oak Park Crossing Identification Sign City/State/Zip Project Location Stillwater, MN 55082 Oak Park Heights, MN Openwood Studds Inc.,proposes to furnish materials and labor-complete in accordance with specifications below for the sum of- 51).';Down Payment.All accounts we due and payable in ten(10)days following date of invoice. Finance charge of 1.5"%,per month.which is an annual p rCentage rate of 18%charge on all past due accounts. This proposal may be withdrawn by Openwood Studios Inc..if not accepted within 30 days. Authorized Signature 1 - Oak Park Crossing Identification Sign Size Options 8'0" x 4'0" x 2x Clear Vertical Grain Cedar or HDU Double Sided $ 6,400.00 7'0" x 3'6" x 2x Clear Vertical Grain Cedar or HDU Double Sided 4,900.00 6'0" x 3'0" x 2x Clear Vertical Grain Cedar or HDU Double Sided 3,750.00 1 - Set Posts & Mounting Hardware 625.00 Delivery Only 485.00 Delivery & Installation 785.00 50% down payment required to begin production SUBTOTAL Any necessary local permits are responsibility of owner. TAX TOTAL DOWN PAYMENT NET 10 DAYS Acceptance of proposal: The above prices,specifications and conditions are satisfactory and are hereby accepted. Openwood Studios Inc.,is authorized to do the work specified. Payment will be made as outlined above. Signature: Date: 6915 Raywood Road, Madison WI 53713 • 608/222-1842 • fax: 608/222-5838 email: info@openwood.com • online: www.openwood.com Page 16 of 18 Openwood Studios Inc. t; y +q ,. ¶iemed Dimensioi a[Signs er' Graphics March 28, 2014 Eric Johnson City of Oak Park Heights P.O.Box 2007 Stillwater. MN 55082 Eric, Please find enclosed the requested proposal for the Oak Park Crossing sign. As the designers and fabricators of your other park signs, the consistency from Openwood Studios will be right on. Please note that I have indicated three size options for you to consider. Our records show that the Valley View sign is eight feet and with this name as long I wanted to give you that option. I have also included a seven foot and six foot option. I am also recommending dropping the second "Park" in the name. As you can see from our drawing, the name would become even more condensed and I feel a bit redundant. After your review of the enclosed, please let me know if you have any questions. Regards. T. Ganser Openwood Studios Inc. 17 ,4". flemed"DisiensimsafSipts&Graphics Openwood Studios Inc. Dale T. Ganser Design & Development Design&Development 6915 Raywood Road,Madison WI 53713 tel:808/222-1842 fax:608/222-6838 cell:813/678-2821 email:dale @openwood.00m web:www.openwood.00nn 6915 Raywood Road Madison, WI 53713 • Tel: 608/222-1842 • Fax: 608/222-5838 Page 17 of 1s info@openwood:oom • www.openwood.com ' - I 1,' A.. ..... .., ' '74 4, - -•• • , c;-,.,...'...'...•O-...4pDimeenttwnooid Studios Inc. N, --,-- • *,k• . •. . . s i oa Sg eg ray ics •••4 , - , 410.- • Bloomingdale ..... _ t outided lb..h.) -- -- .- I* ... .... . p AILONQUIN . , -. - . -- • City Entrance Signs , • • Park,Signs 1:; • . a .4 •,t....., • Act- 4UB Centers •Municipal Building • Industrial Parks '' 5," '' 1•50.. . I I . ' .' \ 7) • Schools , ..,-, f.., . - 4........_ 0 - ....-.1 WELCOME TO . i • • Libraries . 4 sa' 'sigi41 ''. - • Athletic Fields • , i- 1 4 r . 1 .,.. HOME LL' ti.,,,t —WIMP.. ' aw,„.40. ■ 4. 1.t ■-. ." .r.'•,: ■. e, ei . . k'TO , 6,..m• 1 • Trail Systems 4:-. . 44. . ' ,,,r; wii . • . Ywar 1-4 ,,,. ..".",-- 4, t.,44W , -... ak,..a.ocam, " : Jlt,„,, , ,....,,,- • boa ■* 't PPI, 4 , .....,....., ...". tE , 0..■• 0 NI,— F.. Ate g ' WELCH ''' '''P. •■•• f q IS94 .....• . MINERAL POINT E„ 1 ..- ;HF V 1-.2.0'sIN RFC \--.------- .„„- .. _ I .. , f.:, ...„rj,,,-.4. , _ _ ...... ......, - ,...,-,......7„41 1 a 7 4 1 •.1 ' ' ' Bu alo Grove -•, 1, ' taTatiri•t 1 - — • _ .„. -1- null,ED - P.- '^; V ...4( , „.. - _ . ... .A. , )'. 6915 Raywood Rd., Madison WI 53713 *Tele (608) 222-1842 Fax (608) 222-5838 In*rnet 1,1v31. .ope_simvooci,coni- , ....AZ May 13, 2014 Mayor Mary McComber Oak Park Heights City Council 14168 Oak Park Blvd. N., Box 2007 Oak Park Heights, MN 55082 Re: RESOLUTION NO. "A RESOLUTION ADOPTING A FINAL ASSESSMENT ROLL, FOR LANDS OWNED BY NORTHERSN STATES POWER, (XCEL ENERGY) FOR THE 2014 STREET RECONSTRUCTION PROJECT" Mayor McComber and Members of the Council, As all of you are well aware, we have been protesting the assessment for street reconstruction at 15405 - 57th Street, Oak Park Heights, since the very beginning. This is a vacant 1.03 acre parcel of land that is for sale. It has been classified as residential for the past 166 years; but, because it is temporarily non-homesteaded, the City has assessed it the same as other properties that generate regular income, including big commercial, Xcel Energy, and Government, the City. At the final public hearing held on April 8, 2014, the assessment roll was adopted, and please correct me if I am wrong, but I believe it included Xcel's assessment of$36.02 front footage. Xcel protested. Part of the reason they protested was "in other situations the assessed value of the lands would fall below the proposed assessments and Whereas the City has received agreement from Xcel Energy that would favorably allocate a final Proposed Assessment on such lands totalling $32,264.55 upon such lands precluding possible future disputes and unnecessary expense for both Xcel and the City." We were not afforded this opportunity. As a result, Xcel's assessment dropped from $76,033.62 to $32,264.55 for 0 1,728.85 front footage, g , while our assessment remains the same $21,590.19 for 600.00 front footage. Comparing our properties on Peller Avenue: Our assessment for 300.00 front footage on Peller is $10,806.00. Xcel's assessment for 446.85 front footage on Peller is $ 9,034.65. (This does not include another assessment described as Peller and Penrose.) (continued) Page 2 So, now we are paying more money for less front footage than Xcel Energy. We would like an explantion from the City. How do you justify the above-mentioned inequalities? Sincerely, ig.,12t. , / Dale and Marilyn Richert 9353 Norell Avenue North Stillwater, MN 55082 Ace�1 �, ! f s,..„ c��-- tik jev ' 1/4/141111±