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HomeMy WebLinkAboutUntitledn. . 0 Oak Park Heights Request for Council Action • Meeting Date May 22, 2001 Agenda Item Title Council Fax Machines Time Required Agenda Placement New Business Originating Department/Requestor Councilmember Jack Doerr • Requester's Signature (eZ Ck, I c2017A Action Requested Approve purchase of fax machine Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised) Some of the City fax machines are out of operation and in need of repair or replacement. These machines were purchased a number of years ago for Councilmembers to be used for receiving/sending information from/to staff, consultants, or other City information. Attached is a memo from Ms. Johnson, a quote on the cost of a new fax, and the Equipment Policy and Use Agreement. • The funds for the faxes would be from General Fund-Mayor and Council-Other Materials and Supplies. The budget for this line item is $1,500 for the year. $298.33 has been spent through 5-8-01. There is a balance of$1,201.67. Date/Time Received 5-18-01 8:20 a.m. City Administrator/Date 7114 5-/B--0 I Financial Im lications $106. 8 er fax machine (there maybe shipping chgg Budget Mayor &Council-Supplies Line Item 101-40100-311 Budgeted: Yes No Funding: Levy Other Administrative Recommendation: Approve Deny No Recommendation _=— Comments: S:\SHARED\Forms\COUNCIL ACTION REQUEST.doc Ill • a_� PARK HEIGHTS •yr Mem To: Mayor and Council From: Julie Johnson, Administrative Secretary Date: 05/17/01 Re: City Council Fax Machines In 1996 the City purchased Hewlett Packard fax machines for use by the City Council Members at their homes. Of those five fax machines, four are in the possession of Councilmembers and one is in storage at City Hall. At the present time, at least three of those five fax machines no longer operate properly. Due to the age of the fax machines, it would be much more cost effective to replace them than to attempt to repair them. I have attached a copy of a page from the Viking Office Products catalog that shows the Brother 770 plain paper fax machine for $99.98 after rebate. This machine will also make copies and does not require a dedicated telephone line. Although this type of fax machine is not intended for heavy use, it will handle fairly lengthy incoming faxes and is smaller than the machines currently in use by Councilmembers. Councilmembers could always come to City Hall with a bigger fax project or have larger faxes sent to City Hall without incurring the cost of purchasing larger machines. If you need any further information or have any questions, please let me know. • • Page 1 , • * e „.r. „_,.. ._.,_ brottlec.,-PLAIN-PAPER . - \ , 7 ON SALE . - - FAX MACHINE .:---,..'-: -- - ---$ 98 After 20 Mail-in air , I }- I , _ ,' _.. ' - Our best-sellin g plarn7paperfax!,'-1--- --„-:., -, List S299.95Rebate/ ■ • HOT SELLER.This plain-paper fax .-- • SAVES FAXES.Ever miss a fax because you ran , . _, . , t , : makes faxing easy at a price any -'•;--tz-';',Z•-::•.- out of paper?No more.Internal 512KB memory -::..: -._ --.. _ -.::::.- . : business •-• : °stores 20 of incoming faxes if paper runs '• --',•--1 , --. „---- - :.-I , .•,.., ti:Pn afford.-•.';••.=•• --.,?--.-•-.•,•,;:rrv•_,,4It...4•,:•-ikiritit.::-Even 100-sheet tray ..•.:. .---•-,:.,:••-.•••-• • ="..::"=,4:-- ..Z,1-',---,,, • LOAD FACIES AND ifALNAWAY -4.iq-,?-17rr_ ...., paper—er. -4"e.-1 .:tzit-4..;.- .-..•..1,-A-zt - --r..-..:•• aa , 8 one-tomb autodlal buttons for.-:4kile.„9NE-LIPIE OPERATION.Ne need toren extra ..,;••.••, -;-•;_:-r.:.7.2•1.;•' :” • ....• • — , numbers you fax most.Just load_,,,-,,,••4-gt..„•,-..41,„ttlitte.Fax sends phone calls to your answering :-..:--i,-...r i ....... , ''. pages,press button and walk away machine while receiving faxes.Call .i.'-,.-.I-_-,...•••, i.::.:7-f•:.:•,-,:_i Prue'fax stores 48 numbers in '-,=4"Wietlegir41111rID also te9ludedt:Y;-.2!="'§. 1,t7-7::5,..,•-'7. -._,:-:-,--.:,;:;:::,:,-.72j:::',ia-'1:73-ri;:.:1;.-V.:!-t-..',.11',42;::Apt,*77,5,..,..''',"-i'f.'.."_/;:';Ef-:::::::,-:.z-' '---..'z.'-'-'''':-'•'-----'-':"'“::::-';'-`.--,,, -...:,:r- '''.'?-" ' ''_.-,,1,---,-;'.,-,'•:-..,,:•.':„:1.,,-.-Y*A,zA, -.R -----k-4-vi-;-,*4FREE x.---DELIVERY,GUARANTEEgW ToD A y: ,.---:,;.l-s,-,--w-1L--:,--,,-,w,-_--,5:,,-.-t-.,..-,_ -,.-.--,,.k..:,-i..-,:..,-:;_,.-.:=-::,:--.,,.:,.,< - - .. . „ 4 - e ...-..,. l'",'"- ."' V..... ■:040 ...' ft..' 7 :3_•lk,..,.. , 4..Y.?-2`.....' -""="1 40 List SALE AFTER$20 :-.'' t'IZ'''''''.. ,-‘:..,Y..., '. . '"-‹ - • A•,k, _ •17'--_--'1;'',f, StockVIKING ..,t--.....4. 2.7,,::. --. ,,,,: _-,....., „---ts --- - t , •----,,'",-,•'" No. Description Price Each MAIL-IN REBATE --- -.,,,--•-, - ,...,......„:,_. . ..„... .•:•;•0-i ,,-...-; ._--- 1 - Y04-FAX770 Brother Fax Machine .,,,c4,---.1 ...,: ..t.Pr....N-.:-_ ,:,,,,„--, -;,...z.,_ S119.98 S99.98 ..":;:,-,-,•'-..2-''',-• • ---,— ••:"" ----•.' -.- • .1...--- : •'-i•^4-J......T• YD4-PC301 Replacement Printing Cassette . 19.98 — '-- . ':--- ••-.-- .;•;:: -,,,',-,--,T-m.,-: '7,:.•••4.-;-....,-,7. . . ----_-_ . 1.,-•.%."-,4,1,:-.. -4'3.- -,, -- :'.'4;L'AV..i*$f&-'.---'-'--g'...-.'''''" .., 41, ' AA 0 • • EQUIPMENT POLICY AND USE AGREEMENT For • City of Oak Park Heights I, the undersigned Oak Park Heights City Council member agree to abide by the following rules and policies with respect to all equipment provided for in-home use by the City of Oak Park Heights: Section One- Ownership of Equipment Title to all facsimile equipment, including all software and attachments,provided under this agreement is, and will at all times remain, in the City of Oak Park Heights, and individual council members shall have only the right to retain the possession of such equipment pursuant to the conditions of this agreement. Section Two-Identification of Equipment If at any time the City of Oak Park Heights supplies individual council members with labels,plates, or other markings stating that the equipment is owned by the City of Oak Park Heights, the individual council members shall affix and keep such labels, plates, or other markings in a prominent place on the equipment. Such marks of identification displayed on the equipment shall not be altered, disfigured, or covered up. Section Three - Care of Equipment Individual council members shall use all provided equipment in a careful and proper manner and shall comply with all laws, ordinances, and regulations relating to the possession, use, or maintenance of all facsimile equipment provided. • • • Section Four-Use of Equipment • Any use of the provided facsimile equipment is strictly limited to the individual council member. Individual council members shall not make available the use of the provided facsimile equipment to any other persons. Section Five-Alterations and Attachments to Equipment Individual council members agree that they will make no alterations in or to the facsimile equipment provided, and will not add attachments to the computer equipment provided without obtaining prior permission from the City of Oak Park Heights. The City of Oak Park Heights reserves the right to require the removal of any such addition or alteration and to require that the equipment be restored to its original condition. Section Six-Return of Equipment Upon expiration of a council member's term in office, or upon demand for return • of equipment for any reason by the City of Oak Park Heights,the council member shall return all provided facsimile equipment in good condition, ordinary wear and tear resulting from proper use alone excepted, promptly to the City of Oak Park Heights. Section Seven -Access to Equipment The City of Oak Park Heights shall have the right to access, on reasonable prior notice to the individual council member to install, inspect, remove and repair the equipment as needed. • r S Section Eight-Risk of Loss or Damage,Indemnity for Loss or Damages, and 111 Liability and Indemnity for Personal Injuries Individual council members assume all risk of loss and/or damage to the equipment from any cause. In the event of loss of or damage to the equipment,the individual council member, at the option of the City of Oak Park Heights shall: 1. Place the equipment in good repair; 2. Replace the equipment with like equipment in good repair,which equipment shall become the property of the City of Oak Park Heights; or 3. Pay the City of Oak Park Heights the value of lost or damaged equipment as determined by the City of Oak Park Heights. Liability for injury to third parties caused by operating or handling of the provided equipment during the period of possession by the individual council member shall be assumed by the council member and the council member shall indemnify and hold the • City of Oak Park Heights harmless against all such liability. Section Nine- Software Any software listed on any equipment schedule or incorporated as a component of any equipment is furnished by the City of Oak Park Heights to the individual council member is solely for the individual council member's use, and solely on the provided facsimile equipment on which the software is first installed. Individual council members shall not make software available in any form to any one else. The City of Oak Park Heights licenses the use of its facsimile software from outside companies. The City of Oak Park Heights and anyone who uses the facsimile software must abide by the license agreements that govern the use of each software application. • • • Section Ten -Facsimile Use Policies • All facsimile documents are considered public unless otherwise defined by the Data Practices Act. In addition all data and information stored on facsimile storage media owned by the City is considered public unless otherwise defined by the Data Practices Act. 1. Access and Disclosure The City of Oak Park Heights reserves the right to access, for any PmP ose, all messages sent over its facsimile machines. The City reserves the right to access, for any purpose, all data stored on facsimile media owned by the City. Any person using the City facsimile resources to store or send data and messages for any purpose has no expectation of or claim to privacy of that data except as provided by the data practices act. The City reserves the right to disclose any facsimile to law enforcement officials. 2. Unacceptable uses of facsimile system • No council member shall be allowed to use the facsimile system to obtain access to the files or communications of others without advance authorization. No council member shall use the facsimile system to harass others,or use the facsimile system to send ra,messages, graphics or documents which would constitute g g P harassment or a violation of the Civil Rights of any individual. I accept and agree to the city's policy on use of its equipment in my place of residence and will abide by the terms thereof. Dated: Council member Dated: Thomas M. Melena City Administrator Jdat Doerr EQUIPMENT POLICY AND USE AGREEMENT For City of Oak Park Heights I, the undersigned Oak Park Heights City Council member agree to abide by the following rules and policies with respect to all equipment provided for in-home use by the City of Oak Park Heights: Section One-Ownership of Equipment Title to all facsimile equipment, including all software and attachments,provided under this agreement is, and will at all times remain, in the City of Oak Park Heights, and individual council members shall have only the right to retain the possession of such equipment pursuant to the conditions of this agreement. Section Two -Identification of Equipment - If at any time the City of Oak Park Heights supplies individual council members with labels, plates, or other markings stating that the equipment is owned by the City of Oak Park Heights, the individual council members shall affix and keep such labels, plates, or other markings in a prominent place on the equipment. Such marks of identification displayed on the equipment shall not be altered, disfigured, or covered up. Section Three - Care of Equipment Individual council members shall use all provided equipment in a careful and proper manner and shall comply with all laws, ordinances, and regulations relating to the possession, use, or maintenance of all facsimile equipment provided. • • Section Four- Use of Equipment Any use of the provided facsimile equipment is strictly limited to the individual council member. Individual council members shall not make available the use of the provided facsimile equipment to any other persons. Section Five-Alterations and Attachments to Equipment Individual council members agree that they will make no alterations in or to the facsimile equipment provided, and will not add attachments to the computer equipment provided without obtaining prior permission from the City of Oak Park Heights. The City of Oak Park Heights reserves the right to require the removal of any such addition or alteration and to require that the equipment be restored to its original condition. Section Six- Return of Equipment Upon expiration of a council member's term in office, or upon demand for return of equipment for any reason by the City of Oak Park Heights,the council member shall return all provided facsimile equipment in good condition, ordinary wear and tear resulting from proper use alone excepted,promptly to the City of Oak Park Heights. Section Seven -Access to Equipment The City of Oak Park Heights shall have the right to access, on reasonable prior notice to the individual council member to install, inspect, remove and repair the equipment as needed. • • Section Eight- Risk of Loss or Damage, Indemnity for Loss or Damages, and Liability and Indemnity for Personal Injuries Individual council members assume all risk of loss and/or damage to the equipment from any cause. In the event of loss of or damage to the equipment,the individual council member, at the option of the City of Oak Park Heights shall: 1. Place the equipment in good repair; 2. Replace the equipment with like equipment in good repair,which equipment shall become the property of the City of Oak Park Heights; or 3. Pay the City of Oak Park Heights the value of lost or damaged equipment as determined by the City of Oak Park Heights. Liability for injury to third parties caused by operating or handling of the provided equipment during the period of possession by the individual council member shall be assumed by the council member and the council member shall indemnify and hold the City of Oak Park Heights harmless against all such liability. Section Nine-Software Any software listed on any equipment schedule or incorporated as a component of any equipment is furnished by the City of Oak Park Heights to the individual council member is solely for the individual council member's use, and solely on the provided facsimile equipment on which the software is first installed. Individual council members shall not make software available in any form to any one else. The City of Oak Park Heights licenses the use of its facsimile software from outside companies. The City of Oak Park Heights and anyone who uses the facsimile software must abide by the license agreements that govern the use of each software application. • Section Ten - Facsimile Use Policies All facsimile documents are considered public unless otherwise defined by the Data Practices Act. In addition, all data and information stored on facsimile storage media owned by the City is considered public unless otherwise defined by the Data Practices Act. 1. Access and Disclosure The City of Oak Park Heights reserves the right to access, for any purpose, all messages sent over its facsimile machines. The City reserves the right to access, for any purpose, all data stored on facsimile media owned by the City. Any person using the City facsimile resources to store or send data and messages for any purpose has no expectation of or claim to privacy of that data except as provided by the data practices act. The City reserves the right to disclose any facsimile to law enforcement officials. 2. Unacceptable uses of facsimile system No council member shall be allowed to use the facsimile system to obtain access to the files or communications of others without advance authorization. No council member shall use the facsimile system to harass others, or use the facsimile system to send messages, graphics or documents which would constitute harassment or a violation of the Civil Rights of any individual. I accept and agree to the city's policy on use of its equipment in my place of residence and will abide by the terms thereof. Dated: _ 0/ ► L AY Wuncil member Dated: 60 - 60-0/ Thomas M. Melena City Administrator U,6 i104-q6 I k tp i‘6 3LI-), • • I4Aevber EQUIPMENT POLICY AND USE AGREEMENT For City of Oak Park Heights I, the undersigned Oak Park Heights City Council member agree to abide by the following rules and policies with respect to all equipment provided for in-home use by the City of Oak Park Heights: Section One- Ownership of Equipment Title to all facsimile equipment, including all software and attachments,provided under this agreement is, and will at all times remain, in the City of Oak Park Heights, and individual council members shall have only the right to retain the possession of such equipment pursuant to the conditions of this agreement. Section Two -Identification of Equipment If at any time the City of Oak Park Heights supplies individual council members with labels,plates, or other markings stating that the equipment is owned by the City of Oak Park Heights, the individual council members shall affix and keep such labels, plates, or other markings in a prominent place on the equipment. Such marks of identification displayed on the equipment shall not be altered, disfigured, or covered up. Section Three- Care of Equipment Individual council members shall use all provided equipment in a careful and proper manner and shall comply with all laws, ordinances, and regulations relating to the possession, use, or maintenance of all facsimile equipment provided. • • Section Four-Use of Equipment Any use of the provided facsimile equipment is strictly limited to the individual council member. Individual council members shall not make available the use of the provided facsimile equipment to any other persons. Section Five-Alterations and Attachments to Equipment Individual council members agree that they will make no alterations in or to the facsimile equipment provided, and will not add attachments to the computer equipment provided without obtaining prior permission from the City of Oak Park Heights. The City of Oak Park Heights reserves the right to require the removal of any such addition or alteration and to require that the equipment be restored to its original condition. Section Six-Return of Equipment Upon expiration of a council member's term in office, or upon demand for return of equipment for any reason by the City of Oak Park Heights,the council member shall return all provided facsimile equipment in good condition, ordinary wear and tear resulting from proper use alone excepted, promptly to the City of Oak Park Heights. Section Seven-Access to Equipment The City of Oak Park Heights shall have the right to access, on reasonable prior notice to the individual council member to install, inspect, remove and repair the equipment as needed. • • Section Eight- Risk of Loss or Damage, Indemnity for Loss or Damages, and Liability and Indemnity for Personal Injuries Individual council members assume all risk of loss and/or damage to the equipment from any cause. In the event of loss of or damage to the equipment, the individual council member, at the option of the City of Oak Park Heights shall: 1. Place the equipment in good repair; 2. Replace the equipment with like equipment in good repair,which equipment shall become the property of the City of Oak Park Heights; or 3. Pay the City of Oak Park Heights the value of lost or damaged equipment as determined by the City of Oak Park Heights. Liability for injury to third parties caused by operating or handling of the provided equipment during the period of possession by the individual council member shall be assumed by the council member and the council member shall indemnify and hold the City of Oak Park Heights harmless against all such liability. Section Nine- Software Any software listed on any equipment schedule or incorporated as a component of any equipment is furnished by the City of Oak Park Heights to the individual council member is solely for the individual council member's use, and solely on the provided facsimile equipment on which the software is first installed. Individual council members shall not make software available in any form to any one else. The City of Oak Park Heights licenses the use of its facsimile software from outside companies. The City of Oak Park Heights and anyone who uses the facsimile software must abide by the license agreements that govern the use of each software application. • • Section Ten -Facsimile Use Policies All facsimile documents are considered public unless otherwise defined by the Data Practices Act. In addition, all data and information stored on facsimile storage media owned by the City is considered public unless otherwise defined by the Data Practices Act. 1. Access and Disclosure The City of Oak Park Heights reserves the right to access, for any purpose, all messages sent over its facsimile machines. The City reserves the right to access, for any purpose, all data stored on facsimile media owned by the City. Any person using the City facsimile resources to store or send data and messages for any purpose has no expectation of or claim to privacy of that data except as provided by the data practices act. The City reserves the right to disclose any facsimile to law enforcement officials. 2. Unacceptable uses of facsimile system No council member shall be allowed to use the facsimile system to obtain access to the files or communications of others without advance authorization. No council member shall use the facsimile system to harass others, or use the facsimile system to send messages, graphics or documents which would constitute harassment or a violation of the Civil Rights of any individual. I accept and agree to the city's policy on use of its equipment in my place of residence and will abide by the terms thereof ' I, Dated: — 6/ / A Counci ember Dated: +'" / � \i`V�.. Thomas M. Melena City Administrator r i al 4 4 u s qq6 ik 60o Fax Machine Page 1 of 1 Julie Johnson From: Swenson, Mark[Mark.Swenson @AndersenCorp.comj Sent: Thursday, April 01, 2004 8:35 AM To: Julie Johnson Subject: Fax Machine Good morning Julie, I have in my possession a fax machine that was purchased by the city for council member use approx. 7 years ago. This machine has broken beyond repair and is not useable anymore. Due to this break down I am going to dispose of this machine at a proper disposal site. There is no asset tag on it so I will just discard it. Mark 4/1/2004 it y of S *-. Oak Park Heights 14168 57th Street N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Facsimile Memo To: Councilmember Turnquist councilmember Beaudet Councilmember-elect Byrne From: Melanie Mesko, Administrative Assistant Date: December 28, 1998 Re: Fax Machine Agreement Enclosed are policy and use agreements for the fax machines which are provided to elected officials by the City of Oak Park Heights. These were supposed to be signed by J. Turnquist and D. Beaudet right after they were elected in 1996, but that was not done. I am requesting that these be signed so that we have a record in the files. If you have any questions, please let me know. TREE CITY U.S.A. 411 • EQUIPMENT POLICY AND USE AGREEMENT For City of Oak Park Heights I, the undersigned Oak Park Heights City Council member agree to abide by the following rules and policies with respect to all equipment provided for in-home use by the City of Oak Park Heights: Section One - Ownership of Equipment Title to all facsimile equipment, including all software and attachments,provided under this agreement is, and will at all times remain, in the City of Oak Park Heights, and individual council members shall have only the right to retain the possession of such equipment pursuant to the conditions of this agreement. Section Two - Identification of Equipment If at any time the City of Oak Park Heights supplies individual council members with labels,plates, or other markings stating that the equipment is owned by the City of Oak Park Heights, the individual council members shall affix and keep such labels, plates, or other markings in a prominent place on the equipment. Such marks of identification displayed on the equipment shall not be altered, disfigured, or covered up. Section Three - Care of Equipment Individual council members shall use all provided equipment in a careful and proper manner and shall comply with all laws, ordinances, and regulations relating to the possession, use, or maintenance of all facsimile equipment provided. i a • Section Four-Use of Equipment Any use of the provided facsimile equipment is strictly limited to the individual council member. Individual council members shall not make available the use of the provided facsimile equipment to any other persons. Section Five-Alterations and Attachments to Equipment Individual council members agree that they will make no alterations in or to the facsimile equipment provided, and will not add attachments to the computer equipment provided without obtaining prior permission from the City of Oak Park Heights. The City of Oak Park Heights reserves the right to require the removal of any such addition or alteration and to require that the equipment be restored to its original condition. Section Six-Return of Equipment Upon expiration of a council member's term in office, or upon demand for return of equipment for any reason by the City of Oak Park Heights, the council member shall return all provided facsimile equipment in good condition, ordinary wear and tear resulting from proper use alone excepted, promptly to the City of Oak Park Heights. Section Seven-Access to Equipment The City of Oak Park Heights shall have the right to access, on reasonable prior notice to the individual council member to install, inspect, remove and repair the equipment as needed. • • Section Eight-Risk of Loss or Damage,Indemnity for Loss or Damages, and Liability and Indemnity for Personal Injuries Individual council members assume all risk of loss and/or damage to the equipment from any cause. In the event of loss of or damage to the equipment, the individual council member, at the option of the City of Oak Park Heights shall: 1. Place the equipment in good repair; 2. Replace the equipment with like equipment in good repair, which equipment shall become the property of the City of Oak Park Heights; or 3. Pay the City of Oak Park Heights the value of lost or damaged equipment as determined by the City of Oak Park Heights. Liability for injury to third parties caused by operating or handling of the provided equipment during the period of possession by the individual council member shall be assumed by the council member and the council member shall indemnify and hold the City of Oak Park Heights harmless against all such liability. Section Nine- Software Any software listed on any equipment schedule or incorporated as a component of any equipment is furnished by the City of Oak Park Heights to the individual council member is solely for the individual council member's use, and solely on the provided facsimile equipment on which the software is first installed. Individual council members shall not make software available in any form to any one else. The City of Oak Park Heights licenses the use of its facsimile software from outside companies. The City of Oak Park Heights and anyone who uses the facsimile software must abide by the license agreements that govern the use of each software application. • • Section Ten -Facsimile Use Policies All facsimile documents are considered public unless otherwise defined by the Data Practices Act. In addition, all data and information stored on facsimile storage media owned by the City is considered public unless otherwise defined by the Data Practices Act. 1. Access and Disclosure The City of Oak Park Heights reserves the right to access, for any purpose, all messages sent over its facsimile machines. The City reserves the right to access, for any purpose, all data stored on facsimile media owned by the City. Any person using the City facsimile resources to store or send data and messages for any purpose has no expectation of or claim to privacy of that data except as provided by the data practices act. The City reserves the right to disclose any facsimile to law enforcement officials. 2. Unacceptable uses of facsimile system No council member shall be allowed to use the facsimile system to obtain access to the files or communications of others without advance authorization. No council member shall use the facsimile system to harass others, or use the facsimile system to send messages, graphics or documents which would constitute harassment or a violation of the Civil Rights of any individual. I accept and agree to the city's policy on use of its equipment in m y p lace of residence and will abide by the terms thereof Dated: V-519 C'i, cil mem 4er Dated: Thomas M. Melena City Administrator t Y • • EQUIPMENT POLICY AND USE AGREEMENT For City of Oak Park Heights I, the undersigned Oak Park Heights City Council member agree to abide by the following rules and policies with respect to all equipment provided for in-home use by the City of Oak Park Heights: Section One- Ownership of Equipment Title to all facsimile equipment, including all software and attachments,provided under this agreement is, and will at all times remain, in the City of Oak Park Heights, and ty g individual council members shall have only the right to retain the possession of such equipment pursuant to the conditions of this agreement. Section Two -Identification of Equipment If at any time the City of Oak Park Heights supplies individual council members with labels, plates, or other markings stating that the equipment is owned by the City of Oak Park Heights, the individual council members shall affix and keep such labels, plates, or other markings in a prominent place on the equipment. Such marks of identification displayed on the equipment shall not be altered, disfigured, or covered up. Section Three - Care of Equipment Individual council members shall use all provided equipment in a careful and proper manner and shall comply with all laws, ordinances, and regulations relating to the possession,use, or maintenance of all facsimile equipment provided. 5 411 • Section Four-Use of Equipment Any use of the provided facsimile equipment is strictly limited to the individual council member. Individual council members shall not make available the use of the provided facsimile equipment to any other persons. Section Five-Alterations and Attachments to Equipment Individual council members agree that they will make no alterations in or to the facsimile equipment provided, and will not add attachments to the computer equipment provided without obtaining prior permission from the City of Oak Park Heights. The City of Oak Park Heights reserves the right to require the removal of any such addition or alteration and to require that the equipment be restored to its original condition. Section Six-Return of Equipment Upon expiration of a council member's term in office, or upon demand for return of equipment for any reason by the City of Oak Park Heights,the council member shall return all provided facsimile equipment in good condition, ordinary wear and tear resulting from proper use alone excepted,promptly to the City of Oak Park Heights. Section Seven -Access to Equipment The City of Oak Park Heights shall have the right to access, on reasonable prior notice to the individual council member to install, inspect, remove and repair the equipment as needed. S • Section Eight- Risk of Loss or Damage, Indemnity for Loss or Damages, and Liability and Indemnity for Personal Injuries Individual council members assume all risk of loss and/or damage to the equipment from any cause. In the event of loss of or damage to the equipment, the individual council member, at the option of the City of Oak Park Heights shall: 1. Place the equipment in good repair; 2. Replace the equipment with like equipment in good repair, which equipment shall become the property of the City of Oak Park Heights; or 3. Pay the City of Oak Park Heights the value of lost or damaged equipment as determined by the City of Oak Park Heights. Liability for injury to third parties caused by operating or handling of the provided equipment durin the period of possession by the individual council member shall be assumed by the council member and the council member shall indemnify and hold the City of Oak Park Heights harmless against all such liability. Section Nine- Software Any software listed on any equipment schedule or incorporated as a component of any y equipment is furnished by the City of Oak Park Heights to the individual council member is solely for the individual council member's use, and solely on the provided facsimile equipment on which the software is first installed. Individual council members shall not make software available in any form to any one else. The City of Oak Park Heights licenses the use of its facsimile software from outside companies. The City of Oak Park Heights and anyone who uses the facsimile software must abide by the license agreements that govern the use of each software application. • • Section Ten -Facsimile Use Policies All facsimile documents are considered public unless otherwise defined by the Data Practices Act. In addition, all data and information stored on facsimile storage media owned by the City is considered public unless otherwise defined by the Data Practices Act. 1. Access and Disclosure The City of Oak Park Heights reserves the right to access, for any purpose, all messages sent over its facsimile machines. The City reserves the right to access, for any purpose, all data stored on facsimile media owned by the City. Any person using the City facsimile resources to store or send data and messages for any purpose has no expectation of or claim to privacy of that data except as provided by the data practices act. The City reserves the right to disclose any facsimile to law enforcement officials. 2. Unacceptable uses of facsimile system No council member shall be allowed to use the facsimile system to obtain access to the files or communications of others without advance authorization. No council member shall use the facsimile system to harass others, or use the facsimile system to send messages, graphics or documents which would constitute harassment or a violation of the Civil Rights of any individual. I accept and agree to the city's policy on use of its equipment in my place of residence and will abide by the terms thereof. Dated: U bLC1 4q 0 Adriedie Vunclmember / Dated: Thomas M. Melena City Administrator y of • Oak Park Heights 14168 57`h Street N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Facsimile Memo To: Councilmember Turnquist Councilmember Beaudet Councilmember-elect Byrne From: Melanie Mesko, Administrative Assistant Date: December 28, 1998 Re: Fax Machine Agreement Enclosed are policy and use agreements for the fax machines which are provided to elected officials by the City of Oak Park Heights. These were supposed to be signed by J. Turnquist and D. Beaudet right after they were elected in 1996, but that was not done. I am requesting that these be signed so that we have a record in the files. If you have any questions, please let me know. TREE CITY U.S.A. • EQUIPMENT POLICY AND USE AGREEMENT For City of Oak Park Heights I,the undersigned Oak Park Heights City Council member agree to abide by the following rules and policies with respect to all equipment provided for in-home use by the City of Oak Park Heights: Section One-Ownership of Equipment Title to all facsimile equipment, including all software and attachments,provided under this agreement is, and will at all times remain, in the City of Oak Park Heights, and individual council members shall have only the right to retain the possession of such equipment pursuant to the conditions of this agreement. Section Two -Identification of Equipment If at any time the City of Oak Park Heights supplies individual council members with labels,plates, or other markings stating that the equipment is owned by the City of Oak Park Heights, the individual council members shall affix and keep such labels, plates, or other markings in a prominent place on the equipment. Such marks of identification displayed on the equipment shall not be altered, disfigured, or covered up. Section Three - Care of Equipment Individual council members shall use all provided equipment in a careful and proper manner and shall comply with all laws, ordinances, and regulations relating to the possession,use, or maintenance of all facsimile equipment provided. S S Section Four-Use of Equipment Any use of the provided facsimile equipment is strictly limited to the individual council member. Individual council members shall not make available the use of the provided facsimile equipment to any other persons. Section Five-Alterations and Attachments to Equipment Individual council members agree that they will make no alterations in or to the facsimile equipment provided, and will not add attachments to the computer equipment provided without obtaining prior permission from the City of Oak Park Heights. The City of Oak Park Heights reserves the right to require the removal of any such addition or g q Y alteration and to require that the equipment be restored to its original condition. Section Six-Return of Equipment Upon expiration of a council member's term in office, or upon demand for return of equipment for any reason by the City of Oak Park Heights,the council member shall return all provided facsimile equipment in good condition, ordinary wear and tear resulting from proper use alone excepted, promptly to the City of Oak Park Heights. Section Seven-Access to Equipment The City of Oak Park Heights shall have the right to access, on reasonable prior notice to the individual council member to install, inspect,remove and repair the equipment as needed. • Section Eight-Risk of Loss or Damage,Indemnity for Loss or Damages, and Liability and Indemnity for Personal Injuries Individual council members assume all risk of loss and/or damage to the equipment from any cause. In the event of loss of or damage to the equipment,the individual council member, at the option of the City of Oak Park Heights shall: 1. Place the equipment in good repair; 2. Replace the equipment with like equipment in good repair,which equipment shall become the property of the City of Oak Park Heights; or 3. Pay the City of Oak Park Heights the value of lost or damaged equipment as determined by the City of Oak Park Heights. Liability for injury to third parties caused by operating or handling of the provided equipment during the period of possession by the individual council member shall be assumed by the council member and the council member shall indemnify and hold the Y fY City of Oak Park Heights harmless .against all such liability. Y Section Nine-Software Any software listed on any equipment schedule or incorporated as a component of Y Y � p an equipment is furnished by the City of Oak Park Heights to the individual council Y Y Y g member is solely for the individual council member's use, and solely on the provided facsimile equipment on which the software is first installed. Individual council members shall not make software available in any form to any one else. The City of Oak Park Heights licenses the use of its facsimile software from outside companies. The City of Oak Park Heights and anyone who uses the facsimile software must abide by the license agreements that govern the use of each software application. S Section Ten -Facsimile Use Policies All facsimile documents are considered public unless otherwise defined by the Data Practices Act. In addition, all data and information stored on facsimile storage media owned by the City is considered public unless otherwise defined by the Data Practices Act. 1. Access and Disclosure The City of Oak Park Heights reserves the right to access, for any purpose, all messages sent over its facsimile machines. The City reserves the right to access, for any purpose, all data stored on facsimile media owned by the City. Any person using the City facsimile resources to store or send data and messages for any purpose has no expectation of or claim to privacy of that data except as provided by the data practices act. The City reserves the right to disclose any facsimile to law enforcement officials. 2. Unacceptable uses of facsimile system No council member shall be allowed to use the facsimile system to obtain access to the files or communications of others without advance authorization. No council member shall use the facsimile system to harass others, or use the facsimile system to send messages, graphics or documents which would constitute harassment or a violation of the Civil Rights of any individual. I accept and agree to the city's policy on use of its equipment in my place of residence and will abide by the terms thereof Dated: Council member Dated: Thomas M. Melena City Administrator 05/15/96 15:28 ECKBERG LAW FIRM a CITY OF OAK PARK NO.916 P004 EQUIPMENT POLICY AND USE AGREEMENT for City of Oak Park Heights I, the undersigned Oak Park Heights City Council member agree to abide by the following rules and policies with respect to all equipment provided for in-home use by the City of Oak Park Heights : Section One - Ownership of Equipment Title to all facsimile equipment, including all software and attachments, provided under this agreement is, and will at all times remain, in the City of Oak Park Heights, and individual council members shall have only the right to retain the possession of such equipment pursuant to the conditions of this agreement . Section Two - Identification of Equipment If at any time the City of Oak Park Heights supplies individual council members with labels, plates, or other markings stating that the equipment is owned by the City of Oak Park Heights, the individual council members shall affix and keep such labels, plates, or other markings in a prominent place on the equipment . Such marks of identification displayed on the equipment shall not be altered, disfigured, or covered up . Section Three - Care of Equipment Individual council members shall use all provided equipment in a careful and proper manner and shall comply with all laws, ordinances, and regulations relating to the possession, use, or maintenance of all facsimile equipment provided. 05/15/96 15:28 ECKBERG LAW FIRM 4 CITY OF OAK PARK NO.916 P005 • • Section Pour - Use of Equipment Any use of the provided facsimile equipment is strictly limited to the individual council member. Individual council members shall not make available the use of the provided facsimile equipment to any other persons. Section Five - Alterations and Attachments to Equipment Individual council members agree that they will make no alterations in or to the facsimile equipment provided, and will not add attachments to the computer equipment provided without obtaining prior permission from the City of Oak Park Heights . The City of Oak Park Heights reserves the right to require the removal of any such addition or alteration and to require that the equipment be restored to its original condition. Section Six - Return of Equipment Upon expiration of a council member' s term in office, or upon demand for return of equipment for any reason by the City of Oak Park Heights, the council member shall return all provided facsimile equipment in good condition, ordinary wear and tear resulting form proper use alone excepted, promptly to the City of Oak Park Heights . Section Seven - Access to Equipment The City of Oak Park Heights shall have the right of access, on reasonable prior notice to the individual council member to install, inspect, remove and repair the equipment as needed. Section Eight - Risk of Lose or Damage, Indemnity for Loss or Damages, and Liability and Indemnity for Personal Injuries. 05/15/96 15:37 ECKBERG LAW FIRM 4 CITY OF OAK PARK NO.916 P002 i i • Individual council members assume all risk of loss or and damage to the equipment from any cause. In the event of loss of or da m age to th e equipment, th o individual dual council member, a t the option of the City of Oak Park Heights shall : 1 . Place the equipment in good repair . 2 . Replace the equipment with like equipment in good repair, which equipment shall become the property of the City of Oak • Park Heights;or 3 . Pay the City of Oak Park Heights the value of lost or • damaged equipment as determined by the City of Oak Park Heights . Liability for injury to third parties caused by operating or handling of the provided equipment during the period of possession by the individual council member shall be assumed by the council member and the council member shall indemnify and hold the City of Oak Park Heights harmless against all such liability. Section Nine - Software Any software listed on any equipment schedule or incorporated as a component of any equipment is furnished by the City of Oak Park Heights to the individual council member is solely for the individual council member' s use, and solely on the provided facsimile equipment on which the software is first installed. Individual council members shall not make software available in any form to any one else. 3 05/15/96 15:38 ECKBERG LAW FIRM 4 CITY OF OAK PARK H0.918 P803 • 411 The City of Oak Park Heights licenses the use of its facsimile software from outside companies . The City of Oak Park Heights and anyone who uses the facsimile software must abide by the license agreements that govern the use of each software application. Section Ten - Facsimile Use Policies All facsimile documents are considered public unless otherwise defined by the Data Practices Act . In addition, all data and information stored on facsimile storage media owned by the City is considered public unless otherwise defined by the Data Practices Act. 1. Access and Disclosure The City of Oak Park Heights reserves the right to access, for any purpose, all messages sent over its facsimile machines . The City reserves the right to access, for any purpose, all data stored on facsimile media owned by the City. Any person using the City facsimile resources to store or send data and messages for any purpose has no expectation of or claim to privacy of that data except as provided by the data practices act . The City reserves the right to disclose any facsimile to law enforcement officials. 2 . Unacceptable uses of facsimile system No council member shall be allowed to use the facsimile system to obtain access to the files or communications of others without advance authorization. No council member shall use the facsimile system to harass others, or use the facsimile system to send messages, graphics or documents which would constitute harassment or a violation of the Civil Rights of any individual. I accept and agree to the city' s policy on use of its equipment in my place of residence and will abide by the terms thereof . 4 05/15/96 15:38 ECKBERG LAW FIRM 4 CITY OF OAK PARK NO.918 P004 • • , ^- G 47 Dated: 6 Councilperson Dated: /L_ ii/ /.,� Michael . -obertson City Administrator 5 05/15/96 15:28 ECKBERG LAW FIRM 4 CITY OF OAK PARK H0.916 P004 EQUIPMENT POLICY AND USE AGREEMENT for City of Oak Park Heights I, the undersigned Oak Park Heights City Council member agree to abide by the following rules and policies with respect to all equipment provided for in-home use by the City of Oak Park Heights : Section One - Ownership of Equipment Title to all facsimile equipment, including all software and attachments, provided under this agreement is, and will at all times remain, in the City of Oak Park Heights, and individual council members shall have only the right to retain the possession of such equipment pursuant to the conditions of this agreement . Section Two - Identification of Equipment If at any time the City of Oak Park Heights supplies individual council members with labels, plates, or other markings stating that the equipment is owned by the City of Oak Park Heights, the individual council members shall affix and keep such labels, plates, or other markings in a prominent place on the equipment. Such marks of identification displayed on the equipment shall not be altered, disfigured, or covered up. Section Three - Care of Equipment Individual council members shall use all provided equipment in a careful and proper manner and shall comply with all laws, ordinances, and regulations relating to the possession, use, or maintenance of all facsimile equipment provided. 05/15/96 15:28 ECKBERG LAID FIRM 4 CITY OF OAK PARK N0.916 P005 ' • Section Pour - Use of Equipment Any use of the provided facsimile equipment is strictly limited to the individual council member. Individual council members shall not make available the use of the provided facsimile equipment to any other persons . Section Five - Alterations and Attachments to Equipment Individual council members agree that they will make no alterations in or to the facsimile equipment provided, and will not add attachments to the computer equipment provided without obtaining prior permission from the City of Oak Park Heights . The City of Oak Park Heights reserves the right to require the removal of any such addition or alteration and to require that the equipment be restored to its original condition. Section Six - Return of Equipment Upon expiration of a council member' s term in office, or upon demand for return of equipment for any reason by the City of Oak Park Heights, the council member shall return all provided facsimile equipment in good condition, ordinary wear and tear resulting form proper use alone excepted, promptly to the City of Oak Park Heights . Section Seven - Access to Equipment The City of Oak Park Heights shall have the right of access, on reasonable prior notice to the individual council member to install, inspect, remove and repair the equipment as needed. Section Eight - Risk of Loss or Damage, Indemnity for Loss or Damages, and Liability and Indemnity for Personal Injuries. 05/15/96 15:37 ECKBERG LAW FIRM 4 CITY OF OAK PARK t1O.915 P002 ' • Individual council members assume all risk of loss or and damage to the equipment from any cause. In the event of loss of or damage to the equipment, the individual council member, at the option of the City of Oak Park Heights shall : 1 . Place the equipment in good repair . 2 . Replace the equipment with like equipment in good repair, which equipment shall become the property of the City of Oak Park Heights;or 3 . Pay the City of Oak Park Heights the value of lost or damaged equipment as determined by the City of Oak Park Heights . Liability for injury to third parties caused by operating or handling of the provided equipment during the period of possession by the individual council member shall be assumed by the council member and the council member shall indemnify and hold the City of Oak Park Heights harmless against all such liability. Section Nine - Software Any software listed on any equipment schedule or incorporated as a component of any equipment is furnished by the City of Oak Park Heights to the individual council member is solely for the individual council member' s use, and solely on the provided facsimile equipment on which the software is first installed. Individual council members shall not make software available in any form to any one else. 3 05/15/96 15:38 ECKBERG LAW FIRM -> CITY OF OAK PARK H0.918 P003 The City of Oak Park Heights licenses the use of its facsimile software from outside companies . The City of Oak Park Heights and anyone who uses the facsimile software must abide by the license agreements that govern the use of each software application. Section Ten - Facsimile Use Policies All facsimile documents are considered public unless otherwise defined by the Data Practices Act . In addition, all data and information stored on facsimile storage media owned by the City is considered public unless otherwise defined by the Data Practices Act . 1. Access and Disclosure The City of Oak Park Heights reserves the right to access, for any purpose, all messages sent over its facsimile machines . The City reserves the right to access, for any purpose, all data stored on facsimile media owned by the City. Any person using the City facsimile resources to store or send data and messages for any purpose has no expectation of or claim to privacy of that data except as provided by the data practices act . The City reserves the right to disclose any facsimile to law enforcement officials. 2 . Unacceptable uses of facsimile system No council member shall be allowed to use the facsimile system to obtain access to the files or communications of others without advance authorization. No council member shall use the facsimile system to harass others, or use the facsimile system to send messages, graphics or documents which would constitute harassment or a violation of the Civil Rights of any individual. I accept and agree to the city' s policy on use of its equipment in my place of residence and will abide by the terms thereof . 4 05/15/96 15:38 ECKBERG LAW FIRM 4 CITY OF OAK PARK NO.918 P004 Dated: Counciiperson Dated: Michael J. Robertson City Administrator 5 05/15/96 15:28 ECKBERG LAW FIRM 4 CITY OF OAK PARK M0.916 P004 EQUIPMENT POLICY AND USE AGREEMENT for City of Oak Park Freights I, the undersigned Oak Park Heights City Council member agree to abide by the following rules and policies with respect to all equipment provided for in-home use by the City of Oak Park Heights: Section One Ownership of Equipment Title to all facsimile equipment, including all software and attachments, provided under this agreement is, and will at all times remain, in the City of Oak Park Heights, and individual council members shall have only the right to retain the possession of such equipment pursuant to the conditions of this agreement . Section Two - Identification of Equipment If at any time the City of Oak Park Heights supplies individual council members with labels, plates, or other markings stating that the equipment is owned by the City of Oak Park Heights, the individual council members shall affix and keep such labels, plates, or other markings in a prominent place on the equipment. Such marks of identification displayed on the equipment shall not be altered, disfigured, or covered up. Section Three - Care of Equipment Individual council members shall use all provided equipment in a careful and proper manner and shall comply with all laws, ordinances, and regulations relating to the possession, use, or maintenance of all facsimile equipment provided. 05/15/96 15:28 ECKBERG LAW FIRM - CITY OF OAK PARK FJ0.916 P005 < • • Section Four - tree of Equipment Any use of the provided facsimile equipment is strictly limited to the individual council member . Individual council members shall not make available the use of the provided facsimile any other persons. equipment to Y P Section Five - Alterations and Attachments to Equipment Individual council members agree that they will make no alterations in or to the facsimile equipment provided, and will not add attachments to the computer equipment provided without obtaining prior permission from the City of Oak Park Heights . The City of Oak Park Heights reserves the right to require the removal of any such addition or alteration and to require that the equipment be restored to its original condition. Section Six - Return of Equipment Upon expiration of a council member' s term in office, or upon demand for return of equipment for any reason by the City of Oak Park Heights, the council member shall return all provided facsimile equipment in good condition, ordinary wear and tear resulting form proper use alone excepted, promptly to the City of Oak Park Heights . Section Seven - Access to Equipment The City of Oak Park Heights shall have the right of access, on reasonable prior notice to the individual council member to install, inspect, remove and repair the equipment as needed. Section Eight - Risk of Loss or Damage, Indemnity for Loss or Damages, and Liability and Indemnity for Personal Injuries. 05/15/96 15:37 ECKBERG LAW FIRM 4 CITY OF OAK PARK NO.918 P802 • • Individual council members assume all risk of loss or and damage to the equipment from any cause. In the evert of loss of or damage to the equipment, the individual council member, at the option of the City of Oak Park Heights shall : 1. Place the equipment in good repair. 2 . Replace the equipment with like equipment in good repair, which equipment shall become the property of the City of Oak Park Heights;or 3 . Pay the City of Oak Park Heights the value of lost or damaged equipment as determined by the City of Oak Park Heights . Liability for injury to third parties caused by operating or handling of the provided equipment during the period of possession by the individual council member shall be assumed by the council member and the council member shall indemnify and hold the City of Oak Park Heights harmless against all such liability. Section Nine - Software Any software listed on any equipment schedule or incorporated as a component of any equipment is furnished by the City of Oak Park Heights to the individual council member is solely for the individual council member' s use, and solely on the provided facsimile equipment on which the software is first installed. Individual council members shall not make software available in any form to any one else. 3 05/15/96 15:38 ECKBERG LAW FIRM 4 CITY OF OAK PARK NO.918 P003 . . The City of Oak Park Heights licenses the use of its facsimile software from outside companies. The City of Oak Park Heights and anyone who uses the facsimile software must abide by the license agreements that govern the use of each software application_ Section Ten - Facsimile Use Policies All facsimile documents are considered public unless otherwise defined by the Data Practices Act . In addition, all data and information stored on facsimile storage media owned by the City is considered public unless otherwise defined by the Data Practices Act . I . Access and Disclosure The City of Oak Park Heights reserves the right to access, for any purpose, all messages sent over its facsimile machines . The City reserves the right to access, for any purpose, all data stored on facsimile media owned by the City. Any person using the City facsimile resources to store or send data and messages for any purpose has no expectation of or claim to privacy of that data except as provided by the data practices act . The City reserves the right to disclose any facsimile to law enforcement officials. 2 . Unacceptable uses of facsimile system No council member shall be allowed to use the facsimile system to obtain access to the files or communications of others without advance authorization. No council member shall use the facsimile system to harass others, or use the facsimile system to send messages, graphics or documents which would constitute harassment or a violation of the Civil Rights of any individual. I accept and agree to the city' s policy on use of its equipment in my place of residence and will abide by the terms thereof. 4 05/15/96 15:38 ECKBERG LAID FIRM 4 CITY OF OAK PARK NO.918 P004 ,„ . S // 1 Dated: Counciiperson Dated: - ;:ee!',/ Michael Ra•er tson City Administrator • 5 05/15/96 15:28 ECKSERG LAW FIRM 4 CITY OF OAK PARK NO.916 P004 li • EQUIPMENT POLICY AND USE AGREEMENT for City of Oak Park Heights I, the undersigned Oak Park Heights City Council member agree to abide by the following rules and policies with respect to all equipment provided for in-home use by the City of Oak Park Heights : Section One - Ownership Pm of Equipment ent 9u Title to all facsimile equipment, including all software and attachments, provided under this agreement is, and will at all times remain, in the City of Oak Park Heights, and individual council members shall have only the right to retain the possession of such equipment pursuant to the conditions of this agreement . Section Two - Identification of Equipment If at any time the City of Oak Park Heights supplies individual council members with labels, plates, or other markings stating that the equipment is owned by the City of Oak Park Heights, the individual council members shall affix and keep such labels, plates, or other markings in a prominent place on the equipment. Such marks of identification displayed on the equipment shall not be altered, disfigured, or covered up. Section Three - Care of Equipment Individual council members shall use all provided equipment in a careful and proper manner and shall comply with all laws, ordinances, and regulations relating to the possession, use, or maintenance of all facsimile equipment provided. 05/15/96 15:28 ECKBERG LAW FIRM 4 CITY OF OAK PARK N0.916 P005 . • Section Pour - Use of Equipment Any use of the provided facsimile equipment is strictly limited to the individual council member. Individual council members shall not make available the use of the provided facsimile equipment to any other persons . Section Five - Alterations and Attachments to Equipment Individual council members agree that they will make no alterations in or to the facsimile equipment provided, and will not add attachments to the computer equipment provided without obtaining prior permission from the City of Oak Park Heights . The City of Oak Park Heights reserves the right to require the removal of any such addition or alteration and to require that the equipment be restored to its original condition. Section Six - Return of Equipment Upon expiration of a council member' s term in office, or upon demand for return of equipment for any reason by the City of Oak Park Heights, the council member shall return all provided facsimile equipment in good condition, ordinary wear and tear resulting form proper use alone excepted, promptly to the City of Oak Park Heights. Section Seven - Access to Equipment The City of Oak Park Heights shall have the right of access, on reasonable prior notice to the individual council member to install, inspect, remove and repair the equipment as needed. Section Eight - Risk of Loss or Damage, Indemnity for Loss or Damages, and Liability and Indemnity for Personal Inju ries. 05/15/96 15:37 ECKBERG LAW FIRM 4 CITY OF OAK PARK M0.91S P002 • Individual council members assume all risk of loss or and damage to the equipment from any cause . In the event of loss of or damage to the equipment, the individual council member, at the option of the City of Oak Park Heights shall : 1 . Place the equipment in good repair . 2 . Replace the equipment with like equipment in good repair, which equipment shall become the property of the City of Oak Park Heights;or 3 . Pay the City of Oak Park Heights the value of lost or damaged equipment as determined by the City of Oak Park Heights . Liability for injury to third parties caused by operating or handling of the provided equipment during the period of possession by the individual council member shall be assumed by the council member and the council member shall indemnify and hold the City of Oak Park Heights harmless against all such liability. Section Nine - Software Any software listed on any equipment schedule or incorporated as a component of any equipment is furnished by the City of Oak Park Heights to the individual council member is solely for the individual council member' s use, and solely on the provided facsimile equipment on which the software is first installed. Individual council members shall not make software available in any form to any one else. 3 05/15/96 15:38 ECKBERG LAW FIRM - CITY OF OAK PARK IJO.913 Paa3 { . • The City of Oak Park Heights licenses the use of its facsimile software from outside companies. The City of oak Park Heights and anyone who uses the facsimile software must abide by the license agreements that govern the use of each software application_ Section Ten - Facsimile Use Policies All facsimile documents are considered public unless otherwise defined by the Data Practices Act . In addition, all data and information stored on facsimile storage media owned by the City is considered public unless otherwise defined by the Data Practices Act . 1. Access and Disclosure The City of Oak Park Heights reserves the right to access, for any purpose, all messages sent over its facsimile machines . The City reserves the right to access, for any purpose, all data stored on facsimile media owned by the City. Any person using the City facsimile resources to store or send data and messages for any purpose has no expectation of or claim to privacy of that data except as provided by the data practices act . The City reserves the right to disclose any facsimile to law enforcement officials. 2 . Unacceptable uses of facsimile system No council member shall be allowed to use the facsimile system to obtain access to the files or communications of others without advance authorization. No council member shall use the facsimile system to harass others, or use the facsimile system to send messages, graphics or documents which would constitute harassment or a violation of the Civil Rights of any individual. I accept and agree to the city' s policy on use of its equipment in my place of residence and will abide by the terms thereof . 4 05/15/96 15:38 ECKBERG LAW FIRM CITY OF OAK PARK NO.918 P004 '+ • • r Dated: 6 — 18 G *,�� ._ •marsi/ .�.. <11-__-- ouncilpers•n Dated: (!/ „; � e_ son hae�. o b City Administrator 5 05/15/96 15:28 ECKBER LAW FIRM 4 CITY OF OAK PARK • NO.916 P804 ll . EQUIPMENT POLICY AND USE AGREEMENT for City of Oak Park Heights I, the undersigned Oak Park Heights City Council member agree to abide by the following rules and policies with respect to all equipment provided for in-home use by the City of Oak Park Heights : Section One - Ownership of Equipment Title to all facsimile equipment, including all software and attachments, provided under this agreement is, and will at all times remain, in the City of Oak Park Heights, and individual council members shall have only the right to retain the possession of such equipment pursuant to the conditions of this agreement . Section Two - Identification of Equipment If at any time the City of Oak Park Heights supplies individual council members with labels, plates, or other markings stating that the equipment is owned by the City of Oak Park Heights, the individual council members shall affix and keep such labels, plates, or other markings in a prominent place on the equipment. Such marks of identification displayed on the equipment shall not be altered, disfigured, or covered up. Section Three - Care of Equipment Individual council members shall use all provided equipment in a careful and proper manner and shall comply with all laws, ordinances, and regulations relating to the possession, use, or maintenance of all facsimile equipment provided. 05/15/96 15:28 ECKEERG LAW FIRM 4 CITY OF OAK PARK td0.916 P005 II • • Section Pour - Use of Equipment Any use of the provided facsimile equipment is strictly limited to the individual council member. Individual council members shall not make available the use of the provided facsimile equipment to any other persons . Section Five - Alterations and Attachments to Equipment Individual council members agree that they will make no alterations in or to the facsimile equipment provided, and will not add attachments to the computer equipment provided without obtaining prior permission from the City of Oak Park Heights . The City of Oak Park Heights reserves the right to require the removal of any such addition or alteration and to require that the equipment be restored to its original condition. equip Section Six - Return of Equipment Upon expiration of a council member' s term in office, or upon demand for return of equipment for any reason by the City of Oak Park Heights, the council member shall return all provided facsimile equipment in good condition, ordinary wear and tear resulting form proper use alone excepted, promptly to the City of Oak Park Heights . Section Seven - Access to Equipment The City of Oak Park Heights shall have the right of access, on reasonable prior notice to the individual council member to install, inspect, remove and repair the equipment as needed. Section Eight - Risk of Loss or Damage, Indemnity for Loss or Damages, and Liability and Indemnity for Personal Injuries. 05/15/96 15:37 ECKBERG LAW FIRM 4 CITY OF OAK PARK HH0.916 P002 Individual council members assume all risk of loss or and damage to the equipment from any cause. In the event of loss of or damage to the equipment, the individual council member, at the option of the City of Oak Park Heights shall : 1 . Place the equipment in good repair. 2 . Replace the equipment with like equipment in good repair, which equipment shall become the property of the City of Oak Park Heights;or 3 . Pay the City of Oak Park Heights the value of lost or damaged equipment as determined by the City of Oak Park Heights . Liability for injury to third parties caused by operating or handling of the provided equipment during the period of possession by the individual council member shall be assumed by the council member and the council member shall indemnify and hold the City of Oak Park Heights harmless against all such liability. Section Nine - Software Any software listed on any equipment schedule or incorporated as a component of any equipment is furnished by the City of Oak Park Heights to the individual council member is solely for the individual council member' s use, and solely on the provided facsimile equipment on which the software is first installed. Individual council members shall not make software available in any form to any one else. 3 05/15/96 15:38 ECKBERG LAW FIRM 4 CITY OF OAK PARK N0.918 P003 !II • The City of Oak Park Heights licenses the use of its facsimile software from outside companies. The City of Oak Park Heights and anyone who uses the facsimile software must abide by the license agreements that govern the use of each software application. Section Ten - Facsimile Use Policies All facsimile documents are considered public unless otherwise defined by the Data Practices Act . In addition, all data and information stored on facsimile storage media owned by the City is considered public unless otherwise defined by the Data Practices Act. 1 . Access and Disclosure The City of Oak Park Heights reserves the right to access, for any purpose, all messages sent over its facsimile machines . The City reserves the right to access, for any purpose, all data stored on facsimile media owned by the City. Any person using the City facsimile resources to store or send data and messages for any purpose has no expectation of or claim to privacy of that data except as provided by the data practices act . The City reserves the right to disclose any facsimile to law enforcement officials. 2 . Unacceptable uses of facsimile system No council member shall be allowed to use the facsimile system to obtain access to the files or communications of others without advance authorization. No council member shall use the facsimile system to harass others, or use the facsimile system to send messages, graphics or documents which would constitute harassment or a violation of the Civil Rights of any individual. I accept and agree to the city' s policy on use of its equipment in my place of residence and will abide by the terms thereof . 4 05/15/96 15:38 ECKBERG LAW FIRM 4 CITY OF OAK PARK NO.918 P004 • //__ 611 Dated: °�/l0%1� &JOAO Councilperson / 2 Dated: CAL .3,V e /% /// ichae J. Ro•er on City Administrator 5 • WM• Li LAW OFFICES OF I ECKBERG, LAMMERS, BRIGGS, WOLFF $c VIERLING, P L. 1835 NORTHWESTERN AVENUE CITY OF OAK PARK H€IGHTS STILLWATER, MINNESOTA 55082 (612)439-2878 FAX(612)439-2923 LYLE J. ECKBERG GREGORY G. GALLER JAMES F. LAMMERS KEVIN K, SHOEBERG ROBERT G. BRIGGS THOMAS J.WEIDNER PAUL A. WOLFF SUSAN D. OLSON MARK J. VIERLING DAVID K. SNYDER Direct Dial (612) 351-2118 May 8 , 1996 1l f,�� 'f ` t ii l MS JUDY HOLST � o , 14 DEPUTY CLERK ; ` t CITY OF OAK PARK HEIGHTS P 0 BOX 2007 1 14168 57TH STREET NORTH / OAK PARK HEIGHTS MN 55082 a RE: Computer Policy and Use Agreement Dear Ms . Hoist : In the absence of the City Administrator while on vacation, I am forwarding to you a copy of a draft of the City of Oak Park Heights Computer Policy and Use Agreement to be disseminated to the Mayor and Councilpersons . This draft is for discussion purposes at is Stage as I understand the City Council is contemplatin• he ins llation of these computer terminals within the vari..s Counci homes and I would like the Council members and the M or to r=•iew the policy to determine whether or not it is acceprable be e we finalize it for purposes of execution by the Council mem•--rs . Yours ve truly, Mark J. Vierling MJV/smp Enclosures • • 4kelCOMPUTER POLICY AND USE AGREEMENT - 14)N for City of Oak Park Heights I, the undersigned Oak Park Heights City Council member agree to abide by the following rules and policies with respect to all computer equipment provided for in-home use by the City of Oak Park Heights : Section One - Ownership of Equipment Title to all computer equipment, including all software and attachments, provided under this agreement is, and will at all times remain, in the City of Oak Park Heights, and individual council members shall have only the right to retain the possession of such equipment pursuant to the conditions of this agreement. Section Two - Identification of Equipment If at any time the City of Oak Park Heights supplies individual council members with labels, plates, or other markings stating that the equipment is owned by the City of Oak Park Heights, the individual council members shall affix and keep such labels, plates, or other markings in a prominent place on the equipment . Such marks of identification displayed on the equipment shall not be altered, disfigured, or covered up. Section Three - Care of Equipment Individual council members shall use all provided equipment in a careful and proper manner and shall comply with all laws, ordinances, and regulations relating to the possession, use, or maintenance of all computer equipment provided. • • Section Four - Use of Equipment Any use of the provided computer equipment is strictly limited to the individual council member. Individual council members shall not make available the use of the provided computer equipment to P P any other persons. Section Five - Alterations and Attachments to Equipment Individual council members agree that they will make no alterations in or to the computer equipment provided, and will not add attachments to the computer equipment provided without obtaining prior permission from the City of Oak Park Heights. The City of Oak Park Heights reserves the right to require the removal of any such addition or alteration and to require that the equipment be restored to its original condition. Section Six - Return of Equipment Upon expiration of a council member' s term in office, or upon demand for return of equipment for any reason by the City of Oak Park Heights, the council member shall return all provided computer equipment in good condition, ordinary wear and tear resulting form proper use alone excepted, promptly to the City of Oak Park Heights. Section Seven - Access to Equipment The City of Oak Park Heights shall have the right of access, on reasonable prior notice to the individual council member to install, inspect, remove and repair the equipment as needed. Section Eight - Risk of Loss or Damage, Indemnity for Loss or Damages, and Liability and Indemnity for Personal Injuries. Individual council members assume all risk of loss or and • • damage to the equipment from any cause. In the event of loss of or damage to the equipment, the individual council member, at the option of the City of Oak Park Heights shall : 1 . Place the equipment in good repair. 2 . Replace the equipment with like equipment in good repair, which equipment shall become the property of the City of Oak Park Heights;or 3 . Pay the City of Oak Park Heights the value of lost or damaged equipment as determined by the City of Oak Park Heights. Liability for injury to third parties caused by operating or handling of the provided equipment during the period of possession by the individual council member shall be assumed by the council member and the council member shall indemnify and hold the City of Oak Park Heights harmless against all such liability. Section Nine - Software Any software listed on any equipment schedule or incorporated as a component of any equipment is furnished by the City of Oak Park Heights to the individual council member, solely for the individual council member' s use, and solely on the provided computer equipment on which the software is first installed. Individual council members shall not make software available in any form to any one else. The City of Oak Park Heights licenses the use of its computer software from outside companies. The City of Oak Park Heights and anyone who uses the computer software must abide by the license 3 agreements that govern the use of each software application. Section Ten - Bulletin Boards and Online Services Policies The City of Oak Park Heights strictly prohibits access to remote bulletin boards and any online services for downloading software using provided computer equipment . Individual council members shall not participate in any forums, chat groups, games or other online services using City equipment. Section Eleven - Electronic Mail and Computer Data Policies All electronic mail documents are considered public unless otherwise defined by the Data Practices Act. In addition, all data and information stored on computer storage media owned by the City is considered public unless otherwise defined by the Data Practices Act . 1. Access and Disclosure The City of Oak Park Heights reserves the right to access, for any purpose, all messages sent over its E-mail system. The City reserves the right to access, for any purpose, all data stored on computer media owned by the City. Any person using the City computer resources to store or send data and messages for any purpose has no expectation of or claim to privacy of that data except as provided by the data practices act. The City reserves the right to disclose any electronic mail message to law enforcement officials. 2 . Unacceptable uses of E-mail system No council member shall be allowed to use the E-mail system to obtain access to the files or communications of others without advance authorization. No council member shall use the e-mail system to harass others, or use the e-mail system to send messages, graphics or documents which would constitute harassment or a violation of the Civil Rights of any individual. 4 S I accept and agree to the city' s policy on use of its equipment in my place of residence and will abide by the terms thereof . Dated: Councilperson 5