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Home My WebLink About10-20-14 Parks Commission PacketPage 1 of 126 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 2 of 126 1 Page 3 of 126 Page 4 of 126 Page 5 of 126 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 6 of 126 2 Page 7 of 126 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 8 of 126 City of Oak Park Heights Master Plan Design - Oak Park Crossing Name of Firm (alphabetically)Amount Score / Value Classification Bolton & Menk STANTEC TKDA WSB Bolton & Menk 16,000.00$ 5 On Time 5555 STANTEC 8,062.00$ 10 Unknown Quantity - Based on (submission contents; was site visit made; was outreach made by key personnel)10 885 TKDA 16,900.00$ 25 Cost / Fee 21252023 WSB 14,406.00$ 25 Directly Assigned Personnel -Clarity of team, Project lead, Background and Skill Set 25202520 35 Clarity and Quality of Proposed Approach to Provide Deliverables 33252535 100 BASE SCORE 94838388 -5 Propensity for Increased Costs over Bid 0 -3-2-2 Eric's Final Score 94808186 NOTE:MNStatute does not require cities to follow a competitive bidding process for professional services, such as those for engineers, etc. The City may award such service contarct based on upon a reasonable set of standards and/or qualifications City of Oak Park Heights 14168 Oak Park Blvd. N • Box 2007 • Oak Park Heights, MN 55082 • Phone (651) 439-4439 • Fax (651) 439-0574 10/9/14 MEMO TO: City Park Commissioners FROM: Eric Johnson, City Administrator RE: Oak Park Crossing – Master Plan – RFP Enclosed you will find the following for your review to aid in the City making a final selection on a firm to develop the final Master Park Plan for the Oak Park Crossing Park. 1.A Copy of the Issued RFP.2.Submissions from four firms (Bolton and Menk; Stantec, TKDA, & WSB) Unlike, traditional bids where price is the over-ridding factor in making a decision. RFP for professional services are not always so clear. In this instance the City has received four responses from four quality firms with each quite capable of producing the work necessary. I have created a matrix for evaluating the responses and information. Based on this set of criteria and weighting I have Bolton and Menk as MY top selection. Generally, I felt they took the time to have the specific staff visit with me; visit the site and prepared a more thorough work plan compared to others. This being said, I would however believe that all parties would do a quality job for the City and the City would get out of the effort what it puts into it from the Commissions perspective. Accordingly, altering the weighting scale on the matrix would likely derive a different top candidate. Each of you could similarly create your own scale / matrix (using the sheets attached) or evaluate these from an alternate perspective using the same ranking. Frankly, I don’t think the City could go wrong with any of these firms. From a pure cost perspective Stantec is the “low” bidder by a wide margin. 3 Page 9 of 126 Score / Value Classification Bolton & Menk STANTEC TKDA WSB 5 On Time 10 Unknown Quantity - Based on (submission contents; was site visit made; was outreach made by key personnel) 25 Cost / Fee 25 Directly Assigned Personnel -Clarity of team, Project lead, Background and Skill Set 35 Clarity and Quality of Proposed Approach to Provide Deliverables 100 BASE SCORE -5 Propensity for Increased Costs over Bid NA Final Score Score / Value Classification Bolton & Menk STANTEC TKDA WSB BASE SCORE NA Final Score 0000 . Page 10 of 126 City of Oak Park Heights Request for Proposals – Oak Park Crossing Park – Final Master Plan Summary: The City of Oak Park Heights is seeking the services of a planning, civil engineering or landscape architectural firm – (a consultant) that would develop a final Park Plan for implementation over a phased multi-year or multi-area scenario. The Consultant would be expected to perform the following with the specific deliverables: Project Requirements: 1.Examine the Concept Park Plan as created and adopted in March 2012. (That Concept Park Plan is attached as Exhibit A) 2.Develop a Final Park Plan, including summary report and graphics, based on now known conditions of parking lots,adjacent roadways, new playgrounds and other conditions that were not known at the time of the development of theConcept Plan. (Deliverable #1). Final graphics and reports must be suitable for public engagement and discussionpurposes as well as a clear final representation of the final plan. 3.The Park Plan would include the location and elevations (FFE) of a new Major Amenities: Warming House, new HockeyRink, Parking lot(s), Splash Pad, Gazebos, Trail connections, or other to be defined major amenities. 4.Develop a final vehicular, pedestrian access and parking plan and show new parking areas if needed. (Deliverable #2) 5.The Consultant would be required to work with the Park Commission to develop size and amenity needs for the WarmingHouse and Splash Pad;. (Deliverable #3) 6.The Consultant would be required to perform minor site surveying and provide mapping that would ensure elevationcontinuity among all phases or areas. (Deliverable #4) (surveying must be approved by a registered surveyor or engineer) 7.Develop a phasing plan for Major Amenities, including concept bidding schedules. (Deliverable #5) 8.The Consultant is not being asked to design structures or provide biddable documents. 9.Provide cost estimates for each phase and its Major Amenities (Deliverable #6) The Consultant work must commence in October with final items delivered in December 2014 so that bidding on possible improvements can occur for construction in 2015. The Consultant would be expected to hold meetings with the City Park Commission, possibly up to 6-10 total evening meetings; meet with Xcel Energy staff, MNDOT staff, City Staff and other involved parties including the general public to aid in the final development of the final plan and its deliverables. To be considered for the Consultant for this Project, the Consultant is asked to provide the follow items to the City by October 3rd, 2014. 1.Provide the Detailed Information about your Firm and at least two examples where similar work was performed.Provide related supporting documentation.2.Provide the names and resumes for the primary agent or agents to be assigned to this Project.3.Provide three contact names and information from public entities that are familiar with your firms work and the ability tocomplete a project of this scale and scope.4.Provide Your Lump Sum Proposed Fee for the execution of the Project Requirements: $___________________.00 (1) (1) This is a lump-sum fee and is inclusive of ALL items necessary to complete the Project Requirements. Payment will be made on a progressive, prorated basis. Provide information in hard copy only to: City of Oak Park Heights, Attn: Eric Johnson, AICP, City Administrator. PO Box 2007, Stillwater, MN 55082 Faxed or Emailed information will not be accepted. Contact 651-439-4439 for questions. Page 11 of 126 City of Oak Park Heights Request for Proposals – Oak Park Crossing Park – Final Master Plan Exhibit A – 2012 Moelter Site Concept Plan Page 12 of 126 Page 13 of 126 Page 14 of 126 Page 15 of 126 Page 16 of 126 Page 17 of 126 Page 18 of 126 Page 19 of 126 Page 20 of 126 Page 21 of 126 Page 22 of 126 Page 23 of 126 Page 24 of 126 Page 25 of 126 Page 26 of 126 Page 27 of 126 Page 28 of 126 Page 29 of 126 Page 30 of 126 Page 31 of 126 Page 32 of 126 Page 33 of 126 Page 34 of 126 Page 35 of 126 Page 36 of 126 Page 37 of 126 Page 38 of 126 Page 39 of 126 Page 40 of 126 Page 41 of 126 Page 42 of 126 Page 43 of 126 Page 44 of 126 Page 45 of 126 Page 46 of 126 Page 47 of 126 Page 48 of 126 Page 49 of 126 Page 50 of 126 Page 51 of 126 Page 52 of 126 Page 53 of 126 Page 54 of 126 Page 55 of 126 Page 56 of 126 Page 57 of 126 Page 58 of 126 Page 59 of 126 Page 60 of 126 Page 61 of 126 Page 62 of 126 Page 63 of 126 Page 64 of 126 Page 65 of 126 Page 66 of 126 Page 67 of 126 Page 68 of 126 Page 69 of 126 Page 70 of 126 Page 71 of 126 Page 72 of 126 Page 73 of 126 Page 74 of 126 Page 75 of 126 Page 76 of 126 Page 77 of 126 Page 78 of 126 Page 79 of 126 Page 80 of 126 Page 81 of 126 Page 82 of 126 Page 83 of 126 Page 84 of 126 Page 85 of 126 Page 86 of 126 Page 87 of 126 Page 88 of 126 Page 89 of 126 Page 90 of 126 Page 91 of 126 Page 92 of 126 Page 93 of 126 Page 94 of 126 Page 95 of 126 Page 96 of 126 Page 97 of 126 Page 98 of 126 Page 99 of 126 Page 100 of 126 Page 101 of 126 Page 102 of 126 Page 103 of 126 Page 104 of 126 Page 105 of 126 Page 106 of 126 Page 107 of 126 Page 108 of 126 Page 109 of 126 Page 110 of 126 Page 111 of 126 Page 112 of 126 Page 113 of 126 Page 114 of 126 Page 115 of 126 Page 116 of 126 Page 117 of 126 Page 118 of 126 Page 119 of 126 Page 120 of 126 Page 121 of 126 Page 122 of 126 4 Page 123 of 126 Page 124 of 126 Page 125 of 126 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 126 of 126