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HomeMy WebLinkAbout11-24-14 Council Packet CITY OF OAK PARK HEIGHTS MONDAY, NOVEMBER 24, 2014 CITY COUNCIL MEETING AGENDA 2:30 P.M. WORKSESSION 2:30 p.m. I. Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 2:35 p.m. IL Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Liljegren D. Councilmember Runk E. Councilmember Swenson F. Staff • Recycling Award(1) pg.3 2:40 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). 2:45 p.m. IV. Consent Agenda_ (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes—November 12, 2014 (2) pg.5 C. Approve 2015 Spring and Fall Clean-up Dates (3) pg. 11 D. Approve 2015 Water and Sewer Rate Study and Adopt Resolutions Approving 2015 Water and Sewer Rates (4) pg.13 2:45 p.m. V. Public Hearings None 2:45 p.m. VI. Old Business A. St. Croix River Crossing Project Update (no enclosure) B. Street Reconstruction Project Update (no enclosure) C. Consider MOVE MN Campaign Participation (no enclosure tabled from November 12, 2014 Meeting) D. Arborist Position Assignment (5) pg.41 3:05 p.m. VII. New Business A. Oak Ridge Memory Care Expansion— 6060 Oxboro Ave— Conditional Use Permit and Variances (6) pg.47 B. 2015 City Council Meeting Dates (7) pg.1i9 C. City of Oak Park Heights —Contribution and Role—New Bayport Fire Station (8)pg. D. 2015 City Dental Plan Changes and Agreement (9) pg. 121 119 E. Finance Department Job Descriptions— Senior Accountant Position (no enclosure) Page 1 of 136 Agenda November 24,2014 Page 2 3:30 p.m. VIII. Other Council Items or Announcements 3:35 p.m. IX. Adjournment Page 2 of 136 Qa''E. I?Fxk Heights 1 Request fur Council A t'-I' n Meeting Date November 24, 2014 Agenda Item Recycling Award Time Req. 4 Agenda Placement Staff Reports Originating Department/Requester Administration/Jennifer Pinski Requester's Signature ..t.. . �= Action Requested Receive Information Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 3 of 136 City f Y •.�� Oak Park Heights 14168 Oak Park Blvd. N•Box 2407.oak Park Heights,MN 55482.Phone(651)439-4439.Fax(651)439-0574 November 20, 2014 Anthony and Kimberly Otley 5336 Ojibway Avenue North Oak Park Heights, MN 55082 Dear Mr. and Mrs. Otfey: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, November 20, 2014, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 439-4439 to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski Deputy Clerk TREE CITY U.S.A. Page 4 of 136 � w CaL Park Heights !--Iec�Uest for Cod rCL PLC'i-f0T,: 2 Meeting Date November 24, 2014 Agenda Item Approve City Council Minutes—November 12, 2014 Time Req. 0 Agenda Placement Consent Originating Department/Rel!questor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See Attached. Page 5 of 136 CITY OF OAK PARK HEIGHTS WEDNESDAY, NOVEMBER 12, 2014 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledte of Allegiance/Approval of Agenda: Mayor McCotnber called the meeting to order at 7:52 p.m. Present: Councilmembers Dougherty, Liljegren, Swenson, and Runk. State present: City Administrator Johnson, City Attorney Pratt, City Engineer Mlejnck, and Finance Director Caruso. Absent: City Planner Richards. Councilmember Swenson requested that "Change Process to Allow Public Works Director to Hire Summer/Winter Park Attendants" be added to the Other Council Items section of the Agenda. Councilmember Swenson, seconded by Councilmember Liljegren, moved to approve the Agenda as amended. Carried 5--0. II. Council/Staff Reports: A. Mayor McComber: She reported that she attended the Veteran's Day program at Boutwells Landing, the next Parks Commission meeting was set for November 17 at 7:00 p.m., and the community open house regarding the Bayport Fire Hall was set for November 17 at 4:00 p.m. at Bayport City Hall, B. Councilmember Dougherty: He reported that the Middle St. Croix Watershed Management Organization meeting was set for November 13 at 7:00 p.rn. at the Bayport Library. C. Councilmember LiljeQren: He reported that the Planning Commission meeting was set for November 13 at 7:00 p.m., and there would be a Public Hearing on the Oak Ridge Senior Living memory care expansion. D. Councilmember Runk: No report. E. Councilmember Swenson: He reported that the next Cable Commission meeting was scheduled for November 20. F. Staff: Deputy Clerk Pinski reported that Andy and Deirdre Jameson of 14403 57 h Street North were chosen as the recycling award winners. III. Visitors/Public Comment: Jim Kremer of 5475 Oakgreen Place North came forward and requested that the City Council consider abolishing worksessions. He stated he felt all discussion should take place at the City Council meetings. IV. Consent Agenda: Page 6 of 136 City Council Meeting Minutes November 12, 2014 Page 2 of 4 A. Approve Bills and Investments B. Approve City Council Minutes—October 28, 2014 C. Approve Resolution Granting Ducks Unlimited, St. Croix Chapter, to Conduct a One-Day Raffle at Heights Hall and Club on November 18, 2014 D. Approve Resolution Granting Ducks Unlimited, St. Croix Chapter, to Conduct a One-Day Raffle at Heights Hall and Club on May 7, 2015 Councilmember Swenson, seconded by Councilmember Liljegren, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearines: None Vt. Old Business: A. St. Croix River Crossing Project Update: Mayor McComber reported that Jon Chiglo had left his position with MNDOT. City Administrator Johnson reported that the recent low temperatures had slowed the project progress. B. Street Reconstruction Project Update: City Administrator Johnson reported that punch list items were being worked through. C. Street Reconstruction Area D - Timeline: Councilmember Swenson, seconded by Councilmember Dougherty, moved to direct staff to send a letter to Commissioner Kriesel to encourage Washington County to do their project in line with the City's project in 2015. Carried 5-0. Councilmember Runk, seconded by Councilmember Liljegren, moved to set a neighborhood meeting for Tuesday, January f at 7:00 p.m. Carried 5-0. D. Adopt and Approve Resolution Creating TIF Area 1-2. Rebecca Kurtz of Ehlers reviewed the TIF plan summary. She stated that if the Resolution was adopted that evening, certification would not be completed until a future date when there was a development. Jim Kremer of 5475 Oakgreen Place North stated he did not see anything in the Comprehensive Plan that the type of proposed development should be paid for by TIF or tax abatement. He stated he did not think the City should act as a developer or investor. Page 7 of 136 City Council Meeting Minutes November 12, 2014 Page 3 of 4 Councilmember Swenson, seconded by Councilmember Runk, moved to approve the Resolution and hold certification until appropriate. Roll call vote taken. Carried 5-0. VII. New Business: A. Adopt Resolution Canvassing the Tabulation of Votes Cast for the Office of Two City Council Positions and Declaring _the Results from the November 4, 2014 Election: Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Resolution. Roll call vote taken. Carried 5-0. B. Set City Council Teambuilding Session: Councilmember Swenson, seconded by Councilmember Liljegren, moved to set the session for January 7 at 6:00 p.m. Carried 5-0. C. Consider the MOVE MN Cam ai Partici ation: Councilmember Swenson, seconded by Councilmember Dougherty, moved to table to the next meeting. Carried 5-0. D. Consideration of Amendments to City Ord. 601 Regulating Dogs and Cats within the City—"Leash Laws": City Administrator Johnson reported that a proposed ordinance change was included in the City Council packet. Jim Kremer of 5475 Oakgreen Place North came forward and stated he walked his dog twice a day almost always on a leash,but he knew many people that have their dogs under complete verbal control. He stated he would hate to see those people have to leash their dogs because of others who do not control their dogs. Mayor McComber, seconded by Councilmember Liljegren, moved to adopt the ordinance change effective March 1, 2015. Roll call vote taken. Carried 5-0. VIII. Other Council Items or Announcements Change Process to Allow Public Works Director to Hire Summer/Winter Park Attendants: Councilmember Swenson, seconded by Councilmember Liljegren, moved to change the process to delegate to the Public Works Director to go with the Parks Commission's recommendation on rink attendants and summer park attendants. Carried 5-0. IX. Adiournment Councilmember Runk, seconded by Councilmember Dougherty, moved to adjourn at 8:51 p.m. Carried 4-0. Page 8 of 136 City Council Meeting Minutes November 12, 2014 Page 4 of 4 Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber Deputy Clerk Mayor Page 9 of 136 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 10 of 136 r , Oak Park Heights 3 Request for Council Action Meeting Date November 24; 2014 Agenda Mein Approve 2015 Spring and Fall Clean-up Dates Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature ?._ Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). Saturday, May 2nd and Saturday, October 3'have been reserved with the City's garbage hauler for the Spring and Fall Clean-up events. The time would remain the same as last year: 7:30 a.m. to 1:00 p.m. 1 request approval of those dates. Page 11 of 136 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 12 of 136 4 Oak Park Heights Request for Council Action Meeting Date Monday, November 24h, 2014 Time Required: 1 Minute Agenda Item Title: 2015 Water and Sewer Rate Study and 2015 Ratc Actions Agenda Placement Consent Agenda Originating Department/Requestor Betty Caruso. Finance Director Requester's Signature Action Requested Approve Water and Sewer Rate Study & Adopt Resolutions Approvin& 2015 Water and Sewer Rates. Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Please see the attached memo from Finance Director Betty Caruso. Page 13 of 136 City of Oak Heights Memo November 18, 2014 To: Mayor and Council From: Betty Caruso, Finance Director Re: 2015 Water and Sewer Rate Study Proposed For November 25, 2014 Council Meeting Attached is the 2015 Water and Sewer Rate Study. The rate study is based on estimated revenue and expenses for 2014 and budgeted revenues and expenses for 2015. Findings of the study include: The analysis of the Water fund expenditures, 2015 budget and rate/revenues indicates that we need to increase the water rates for 2015. This is due to largely in part to the 2014 Revenue Bond issued for the 2014/2015 Street Reconstruction Project. This bond has added $100,000 to the budget for the next 11 years. The proposed rates have included this in the adjustment. The result of the Sewer Utility Rate Study shows a minimal rate increase is necessary to generate sufficient revenue for the operation of the Sanitary Sewer Utility Fund for 2015. The Met Council Environmental Services Fee for 2013 was increased by 1.6%. The total budgeted expenditures increased by 1.8%. The proposed increase includes that of only the upper tier rates and not the minimum charge. This results in a 2% increase for the city's largest users. NA I am recommending adoption of the resolutions for the rate increases at the November 25, 2014 meeting. This will assist staff with the postcard mailing to the customers informing them of the change in rates beginning January 1, 2015. 1 Page 14 of 136 RESOLUTION NO. CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING WATER USAGE RATES WITHIN THE CITY OF OAK PARK HEIGHTS EFFECTIVE January 1, 2015 WHEREAS, the City of Oak Park Heights by resolution and ordinance regulates water usage rates within the City for all users; and, WHEREAS, a rate study has been conducted and completed by the Finance Director recommending water rate increases to accommodate the cost for administrating, managing, and providing municipal water services to the citizens of the City of Oak Park Heights and all properties connected thereto; and, WHEREAS, current demands upon the municipal water systems of the city necessitate the future construction of additional infrastructure and rehabilitation of existing infrastructure that must be paid for by users of the system; and, WHEREAS, the City Council has reviewed said rate increases and determined the same to be fair and equitable. WHEREAS, the city ordinances provide for the implementation of rate increases by resolution. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Oak Park Heights as follows : That effective January 1, 2012 , the City of Oak Park Heights shall establish a municipal water rate for all users as follows : a . A quarterly rate of $1 . 59 for state water connection, and $2 . 44 per 1, 000 gallons used for the first 15 , 000 gallons, with a per quarter minimum charge of $35 . 19 . b. A rate of $3 . 05 per 1, 000 gallons for water use above 15, 000 gallons up to 50, 000 gallons . C . A rate of $3 . 55 per 1, 000 gallons for water use above 50, 000 gallons up to 99 , 000 gallons . d. A rate of $4 . 42 per 1, 000 gallons for water use above 99, 000 gallons up to 200, 000 gallons . e. A rate of $5 .24 per 1, 000 gallons for water use above 200, 000 gallons Page 15 of 136 Passed by the City Council for the City of Oak Park Heights this 25th day of November, 2014 . Mary McComber, Mayor ATTEST: Eric A. Johnson Administrator Page 16 of 136 RESOLUTION NO. CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING SEWER USAGE RATES WITHIN THE CITY OF OAK PARK HEIGHTS EFFECTIVE January 1, 2015 WHEREAS, the City of Oak Park Heights by resolution and ordinance regulates sewer usage rates within the City for all users; and, WHEREAS, a rate study has been conducted and completed by the Finance Director recommending a sewer rate increase to accommodate the cost for administrating, managing, and providing municipal sewer services to the citizens of the City of Oak Park Heights and all properties connected thereto; and, WHEREAS, the City Council has reviewed said rate increase and determined the same to be fair and equitable. WHEREAS, the city ordinances provide for the implementation of rate increases by resolution. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Oak Park Heights as follows : That effective January 1 , 2015, the City of Oak Park Heights shall establish a municipal sewer rate for all users as follows : a. A quarterly rate $4 . 40 per 1, 000 gallons of water used for the first 15, 000 gallons, with a per quarter minimum charge of $56 . 00 . b. A rate of $4 . 90 per 1 , 000 gallons of water used over 15, 000 gallons up to 50, 000 gallons . C . A rate of $5 . 30 per 1, 000 gallons of water used over 50, 000 gallons d. Residential sewer rates are determined by the amount, of water used in the March quarter of each year. Commercial, industrial, institutional and high density residential sewer rates are based on actual usage. Page 17 of 136 Passed. by the City Council for the City of Oak Park Heights this 25th day of November 2014 . Mary McComber, Mayor ATTEST: Eric A. Johnson Administrator Page 18 of 136 ," ; 'Y OF OAK PARK HEIGHTS WATER AND SEWER RATE STUDY 2015 Page 19 of 136 I� r r Contents Introduction 1 Water User Charges 2 General 2 Water Usage Estimates 2 Customer Base 3 Water Department Expenditures b Water Rates 8 Sewer User Charges 11 General 11 System Flow Estimates 11 Sewer Department Expenditures 13 Sewer Rates 1s Conclusitons and Recommendations. 18 Page 20 of 136 e_ Introduction The City of Oak Park Heights annually reviews the water and sewer rate schedule to assure receipt of adequate funding for the operation of the utility systems. This report represents the results of a study undertaken to review the costs to operate and maintain the water and sewer systems in the City of Oak Park Heights. The purpose of the study is to determine the user rates required to adequately and equitably finance the proposed 2015 operating budgets of the Water and Sewer Funds. This report contains an analysis of the past and projected flows, usages, and system connections as well as a review of costs and projected expenditures for operation and maintenance. In summary, this report contains a review of the past and present schedules and practices relating to water and sewer user charges in the City and recommendations for rates which will produce the required revenues in a fair and equitable manner. Page 1 Page 21 of 136 Lc 'p ff �!.Y, qTt q e4 4 W W�✓ Vpf � t N n. r r r T,. Water User Charges GENERAL It is necessary to periodically review the water user rates to determine if adequate revenue is being generated to operate the water supply and distribution system and to meet other financial obligations for capital improvements and for the renewal and replacement of infrastructure. The following sections of this report reviews projected water sales as well as budgeted expenditures and other financial obligations. Using this information, rates are computed to produce sufficient revenue to operate and maintain the water system for the coming year. WATER USAGE ESTIMATES Each dwelling and structure connected to the City water system is equipped with a water meter to measure water usage. Each well supply is also equipped with a water meter to measure water produced. These two sources are then used to verify and estimate water consumption. It is very difficult to predict water usage with great accuracy for a given year because usage will vary greatly depending upon climatic conditions during the summer growing season. This difficulty was reflected in the 2014 as there was an extremely cold winter which drove frost deep and was the cause of many water service lines freezing. A number of customers were advised to run water continually to avoid their pipes freezing. It was estimated that approximately 340,000 gallons were utilized during this time. The spring and summer of 2014 were typical of prior years' usage while late summer and fall had above average rainfall which reflects an 11% drop in usage for the quarter ending September 2014, Page 2 Page 22 of 136 The 2010 through 2014 average bill consumption is 192,000,000 gallons. 2014 estimated consumption of 183,700,000 gallons reflects a 7.6% decrease as compared to 2013 consumption of 198,000,000. A conservative estimate of 190,000,000 gallons was used for the study and to calculate the proposed rates as this is the average for a 5 year period and allows for the fund to absorb and supplement the fluctuations due to the amount of water that is actually used. CUSTOMER BASE The city's customer base consists of residential, commercial/industrial, public institution and sprinkler-irrigation accounts. For the purpose of the study 1280 customers is used. Custorner Type - Revenue Mix 1200 a 1000 800 u p 600 � 400 , -IM 200 ' z 0 Quarterly Bill-number of Customers Residendial (1130) ■Commercial(132) Public Institution (6) ■Sprinkler(42)billed only 2.5 gtrs on average The customer base does not equally share in the revenue that is collected from them. For example 1130 customers produce 46% of the water revenue while 150 customers generate the remaining 54%. The following chart reflects the billings/revenue generated compared to the consumption and the number of customers. Page 3 Page 23 of 136 WATER USER CHARGES 2014 CUSTOMER-CONSUMPTION AND REVENUE COMPARISO � . , Billings Revenue ..,, Consumption Avg Annual$$Per Customer Avg#f of Customers RESIDENTIAL COMMERCIAL PUBLIC SPRINKLER INSTITUTION CUSTOMER TYPE % of %of % of Total Total Total Customers Consumption Revenues Residential 88.28% 52.76% 46.59% Commercial 10.31% 20.90% 21.15% Public Institution 0.47% 18.41% 24.03% Sprinklers 0.94% 794% 8.23% 100.00% 100.00% 100.00% Residential customers are 88% of the total Water Utility customers, while generating 46% of the total utility revenue and consuming 53% of the water; Commercial customers are 10% of the total customers, consume 21% and generate 21% of the revenue; Public Institution (School, County, Prison) accounts for .5% of the total customers, 18% of the consumption and 24% of the revenue; Sprinklers consume 8% of the total and generate 8% of the billing. The disparities can be explained by the tiered rate structure that is used to bill the quarterly consumption by the customers. The 2014 rates range from $1.94/1000 gallons for minimum usage to $4.74/1000 gallons for use above 200,000 gallons. The increased Page 4 Page 24 of 136 11jfATER, USER CHARGES or decreased usage due to climate changes or conservation can have a substantial impact on the revenue that is generated. The following chart shoves the consumption by billing cycle and the percentage of the total amount billed. Volume - Consumption by Billing Tier by Quarter 100% so% 70% 60% 50Q/o 6 o% 0 B 40 30% 20% 10% 0% 1ST QTR 2ND QTR 3RD QTR 4TH QTR ESTIMATE *201,000-999,999 11,204 15,338 20,908 12,608 ■100,000-200,999 3,614 4,387 4,071 3,637 r 51,000-99,999 2,794 3,303 3,840 2,839 016,000-50,999 4,837 6,707 10,769 6,358 so-15,999 12,775 14,427 15,670 14,271 2014 Quarterly Billing-Consumption in 1,000 gallons The consumption for 3rd quarter reflect an increase in the 16,000-50,000 gallon billing tier and the >200,000 gallon billing tier as compared to the 2nd quarter consumption. These are the tiers that reflect increased usage which fluctuates with the climate and precipitation. Though there is an increase in the 2 tier levels, there is a 29% decrease in consumption for the 3rd quarter of 2014 as compared to 2013 and a 16% decrease as compared to 2012's 3rd quarter billing. This fluctuation in 31"d quarter consumption reduced expected revenue by $47,000 for 2014. Page 5 Page 25 of 136 4 y It is estimated that 787, or 61% of our customers use 15,000 gallons (minimum billing level) or less of water per quarter in 2014. This is an increase of 6% as compared to 2013. >200,000 gallon per quarter users range from 27 customers to 32, depending upon the quarter. This compares to 27-53 customers for 2013. This downward shift in customers using less volume directly relates to the decrease of the amount of revenue that is collected. Residential customer consumption is calculated (averaged) at approximately 56 gallons per day/person (20,400 gallons/year/person) based on the 2013 population of 4,738. WATER DFPARTMFNT EXPENDITURES To determine a water usage rate schedule, it is necessary to estimate the amount of the expenditures anticipated and revenue required. Expenditures can be generally classified in the following categories: a. Operation and maintenance b. Reserve for capital improvements c. System renewal and replacement d. Debt Service Operation and maintenance costs are to be included in the rate calculation and are taken directly from the City Budget. The City presently plans for current and future improvements within the current budget. Funds for current capital outlay are transferred to the Budgeted Projects Fund. Funds for capital improvements are transferred to the Capital Project Funds for Tower, Well and Renewal and Replacement for the future improvements and replacement of facilities. Operation expenditures, capital improvement transfers and debt service result in estimated expenditures for the Water Department in 2015 of$725,516. This is a $99,372 increase over the 2014 Budget. The budgets for 2014 and 2015 along with actual expenditures for 2012 and 2013 are in the following table. Page 6 Page 26 of 136 WATER USER CHARGES Water Utility Expenditures 2012-2015 2012 2013 2014 2015 Increase Expenditure Actual Actual Budget Budget (Decrease) Operation & Maintenance $ 309,147 $ 307,834 $ 389,237 $ 383,839 $ (5,398) Renewal &Replacement 164,121 168,356 168,140 169,743 $ 1,603 Debt 5ervice - - - 100,000 $ 100,000 Capital outlay 61,417 68,767 68,767 71,934 $ 3,167 Total $ 534,685 $ 544,957 $ 626,144 $ 725,516 $ 99,372 The City has undertaken a street reconstruction project during 2014 and 2015 that will be utilizing the funds in the Utility Renewal and Replacement Fund to partially fund the water infrastructure replacement that is required. The total amount needed to fund the water improvement portion of the project is also funded with a utility revenue bond. The future debt service of this bond is approximately$100,000 per year for 11 years. The water utility rates will need to include this expenditure into the rate structure for 2015 and forward for the term of the bond issue. Since 2012 Council directed that the Administrative Charge (7% of current expenditures) be allocated to the Renewal Replacement Fund. In prior years this was transferred to the General Fund for the Utility's share of administration, accounting and billing. This reallocation of funds does not increase the expenditures of the water fund. This amount is still calculated and transferred out to the Renewal and Replacement Fund instead of the General Fund. It has been City policy to transfer funds equal to depreciation to the Renewal and Replacement Fund for future construction. This amount will not be sufficient to pay for all future replacement construction and should be analyzed along with policy to determine results that would like to be obtained. The amount transferred, per present policy, is expected to increase significantly after the Highway 36 Bridge Project is complete and replacement costs of new infrastructure will be built into the budget. Page 7 Page 27 of 136 WATER RATES The estimated unit cost to produce and supply water in the City of Oak Park Heights can be determined by dividing the estimated operating expenditures by the assumed flow. In addition to the unit cost,the City is also required to submit$6.36 per water connection per year to the State of Minnesota for water connection service fees. A per unit cost is $3.30/1,000 gallons ($625,516/190,000,000 gallons) while debt service is $78.00 per customer. The budgeted expenditure cost per unit is summarized below: 2015 BUDGETED EXPENDITURES PER UNIT COST Operations and Maintenance $ 383,839 $ 2.02 /1000gallons Renewal and Replacement $ 169,743 $ 0.89 /1000gallons Capital Outlay $ 71,934 0.39 /1000gallons Total Cost/1,000 gallons $ 3.30 Debt Service $ 100,000 $ 78.13 /customer The projected revenues at the present rates are estimated to be $659,000, $61,000 short to cover the expenditures and maintain the unrestricted fund balance at sufficient levels to meet operations and in accordance with the city's fund balance policy. Total 2015 revenue will need to be $735,000. The Current established water rates for all users are as follows: $1.59/quarter for State Water Connection Fee-Per Connection Minimum Charge $29.11/quarter for up to 15,000 gallons $2.55/1,000 gallons for usage from 16,000 to 50,000 gallons/qtr. $3.05/1,000 gallons for usage from 51,000 to 99,000 gallons/qtr. $3.92/1,000 gallons for usage from 99,000 to 200,000 gallons/qtr. $4.74/1,000 gallons for usage over 200,000 gallons/qtr. Page 8 Page 28 of 136 Our present rate structure was budgeted in 2014 for an estimated $33,000 of revenues over the 2014 budgeted expenditures. Due to consumption being down approximately 7.6% for 2014, the actual amount of revenue collected should fund the 2014 expenditures or may be approximately $20,000 under budget for the year and will not cause a $33,000 overage. For 2015, the rates will need to increase to fund the proposed budget. The present rate structure would generate an estimated $659,000 of revenue. Approximately $74,000 short to fund 2015 expenditures. BUDGET/ACTUAL 2014 REVENUES FROM CURRENT RATES 3 Year Average Rate Tier /1,000 gal Rate Revenue Est.Actual 0-15,999 57,000 $29.11/acct $ 149,050 $ 149,050 16,000-50,999 35,000 $2.55 $ 89,250 $ 73,100 51,000-99,999 17,000 $3.05 $ 51,850 $ 39,000 100,000-200,999 18,000 $3.92 $ 70,560 $ 61,600 201,000-999,999 63,000 $4.74 298,620 284,700 190,000 $ 659,330 $ 607,450 As stated previously a decrease in usage, especially by a high volume user will impact the expected revenue. Maintaining a sufficient fund balance can help absorb the impact if revenues fall short of projections. In order to fund the budget for 2015 the increase in rates is proposed as follows: The 2015 Proposed water rates for all users are as follows: $1.59/quarter for State Water Connection Fee- Per Connection Minimum Charge $36.10/quarter for up to 15,000 gallons $3.05/1,000 gallons for usage from 16,000 to 50,000 gallons/qtr. $3.55/1,000 gallons for usage from 51,000 to 99,000 gallons/qtr. $4.42/1,000 gallons for usage from 99,000 to 200,000 gallons/qtr. $5.24/1,000 gallons for usage over 200,000 gallons/qtr. Page 9 Page 29 of 136 The table reflects the revenues that are estimated to be generated by the new rates for each tier. 2015 REVENUES FROM PROPOSED RATES 3 Year Average f Rate Tier 1000 ga l Rate Revenue 0-15,999 57,000 $36.60/acct $ 187,400 16,000-50,999 35,000 $3.05 $ 106,750 51,000-99,999 17,000 $3.55 $ 60,350 100,000-200,999 18,000 $4.42 $ 79,560 201,000-999,999 63,000 $5.24 330,120 190,000 $ 764,180 Page 10 Page 30 of 136 L Sewer User Charges GENERAL The City of Oak Park Heights regularly reviews, adopts,and/or modifies its sewer user rate schedule to assure that sufficient revenue is being generated for the payment of all expenditures associated with the operation and maintenance of the sewage collection system and treatment facilities. This review is also undertaken to verify that all classification of sewer users are charged for service in a manner which is fair and equitable as defined in State and Federal regulations. The following sections of this report will describe the system usage, financial obligations, and budgeted expenditures as well as a suggested rate schedule to provide adequate revenues to operate and maintain the system in 2015. SYSTEM FLOW FSTIMAIFS Utility user rates can be established by equating the amount of service sold to the estimated expenditures anticipated by the utility. In the case of a sanitary sewer system, the use or service can be measured by sewage flow with projections for future use being dependent upon growth by number and type of connections to the system. The Metropolitan Council Environmental Services (MCES) maintains flow-measuring devices which are used to total all sewage flows from the entire City. The MCES utilizes a "firm flow" allocation method in order to stabilize the flow revenue for the MCES and the charges to the municipalities. This means instead of estimating a system flow, the MCES uses the last known flow numbers to allocate their budget for the coming year. To determine the 2015 annual billing amount, the calculation is based on flows from July 1, 2013 and ending June 30, 2014. The annual charge is a flat rate and billed to the city in equal monthly installments. Page 11 Page 31 of 136 For informational purposes, population estimates, metered sewage flows and estimates, and flow per capita data for billing years 2006 through 2013 are shown in the following table. Year Estimated MCES Flows Per Capital D. Population 2006 4664 204.95 120 2007 4676 211.00 124 2008 4751 209.95 121 2009 4653 208.74 123 2010 4339 196.95 124 2011 4339 201.05 127 2012 4339 194.90 123 2013 4504 194.48 118 2014 4654 190.66 112 2015 4738 199.01 115 While the total sewage flow from the City is being metered with questionable accuracy, methods are not available for measuring sewage flows from individual connections. Therefore,some assumptions and estimates must be used to apportion flows and resulting costs to the various types of users on the system. The budgeted flow for sewer for 2014 is 150,000,000 gallons. Actual billed flow is estimated at 150,000,000 for 2014. For 2015, 150,000,000 will be used for calculating the rates.The difference in flow metered by MCES compared to the amount billed by the city results in a 32% discrepancy or 49,010,000 gallons. Water meters exist at each connection which measures the water purchased, but does not provide information on the quantity discharged to the sewer. Generally, almost all water purchased enters the sewer system with the exception of that water used for lawn irrigation. Lawn sprinkling is primarily confined to single family, townhouse, and similar land uses. Where large institutional facilities or other users have high irrigation demands, separate meters are becoming common so that sewer billing is limited to the non-sprinkler water usage only. The following chart compares the water usage billed as compared to the sewer flow billed for the present sewer rate tiers. Page 12 Page 32 of 136 SER CHARGIE�.,- 2014 Sewer Flow Billed /Compared to Water Usage Billed 171,187 180,000 150 330 v� 160,000 140,000 87,643 120,000 M 100,000 56 512 77 925 0 Sewer Flow Billed 80,000 52 3 „ " 27 072 a. Water Usage Billed CD p 60,000 C 40,000 20 ,`,` 20,000 goaq qqq qqq .�o.�� N gyp' qq Tiers Sewage flows from residential connections are assumed to be equal to the quarterly water usage experienced during the winter months when no lawn sprinkling occurs. Actual quarterly water meter readings are used for sewage discharge billing for all commercial, industrial, institutional and high end residential connections (> 3 units). SEWER DEPARTMENT EXPENDITURES In addition to estimating the volume of sewage flow, the other basic factor required in establishing user rates is the amount of expenditures anticipated and revenue required. Expenditures can be generally classified in the following categories: a. Metropolitan Council Environmental Services billing b. Local operation and maintenance c. Capital Outlay d. System renewal and replacement Page 13 Page 33 of 136 The Sewer Utility Budgets for 2014 and 2015 along with actual expenditures for 2012 and 2013 are in the following table. Sewer Utility Expenditures 2012-2015 2012 20113 2014 2015 Increase Expenditure Actual Actual Budget Budget (Decrease) MCES Billing $ 361,271 $ 394,600 $ 408,308 $ 414,812 $ 6,504 Operations&Maintenance 223,145 217,020 259,566 259,582 $ 16 Capital Outlay 37,450 37,000 37,000 38,900 $ 1,900 Renewal & Replacement 139,934 128,839 130,306 131,122 $ 816 Total $ 761,800 $ 777,459 $ 835,180 $ 844,416 $ 9,236 The Metropolitan Council Environmental Services fee is based on the"firm flow" allocation method and will be $414,812 for 2015 as compared to $408,307 for the year 2014. This represents a 1.6% increase in the MCES fee. Local operation and maintenance costs are incorporated into the rate structure and have been taken directly from the City Budget or from actual expenditures when available. The City presently plans for current and future improvements within the current budget. Funds for current capital outlay are transferred to the Budgeted Projects Fund. Since 2012 Council directed that the Administrative Charge (7% of current expenditures) be allocated to the Renewal Replacement Fund. In prior years this was transferred to the General Fund for the Utility's share of administration, accounting and billing. This reallocation of funds does not increase the expenditures of the sewer fund. This amount is still calculated and transferred out to the Renewal and Replacement Fund instead of the General Fund. Like the Water UtilityFund, it has been City policy to transfer funds equal to depreciation to the Renewal and Replacement Fund for future construction. This amount should be reviewed and analyzed along with policy to determine if funding for future renewal and replacement of infrastructure is sufficient to achieve the expected capital improvement. The amount transferred, per present policy, is expected to increase after the Highway 36 Bridge Project is complete and replacement costs of new infrastructure will be built into the budget. Page 14 Page 34 of 136 The City has undertaken a street reconstruction project during 2014 and 2015 that will be utilizing the funds in the Utility Renewal and Replacement Fund to fully fund the sewer infrastructure replacement that is required. SEWER RATES Sewer costs can be computed by simply dividing the various operating costs by the estimated flow. MC6S Charge $414,812 - 150,000,000 $2.76/1,000 gallons Operation/Mte $259,582 - 150,000,000 $1.73/1,000 gallons Capital Outlay $38,900 _ 150,000,000 $0.26/1,000 gallons Renewal/Replace $131,122 _ 150,000,000 $0.88/1.000 gallons Operating Rate $5.63/1,000 gallons Currently the minimum charge is based on the discharge of 15,000 gallons per quarter per account. Using the rates established above, the calculated minimum charge would be $84.45/quarter. The current established quarterly sewer rates are as follows: Minimum Charge $66.00/quarter for up to 15,000 gallons $4.80/1,000 gallons for usage over 15,000-50,000 gallons $5.20/1,000 gallons for usage above 50,000 gallons The projected revenue for 2014 is estimated to be at $834,000, which was the budgeted amount expected for 2014. Page 15 Page 35 of 136 The following table reflects the budgeted rates and actual for 2014. 2014 m�irf� t 3 liar Average' ' Rate Tier Buffet Z1,000 ga l Rate Revenue Est. Actual 0-15,999 53,000 $66.00/acct $ 337,920 $ 339,000 16,000-50,999 20,000 $4.80 $ 96,000 $ 96,500 51,000-999,999 - 77,000 $5.20 400,400 $ 398,500 Total 150,000 $ 834,320 $ 834,000 If rates were to remain the same for 2015 there would be an approximate shortage of $10,000. The 2015 Budget requires $844,000 billed revenue. The Budgeted to Actual Revenues since 2012 are as follows: SEWER REVENUES/FLOWS BUDGET TO ACTUAL Billing Revenues 12 2013 2014 2015 Budgeted $ 793,600 $ 805,627 $ 834,000 $ 844,000 Actual $ 787,675 $ 823,129 $ 834,000 Difference $ (5,925) $ 1.7,502 $ - Flows Budgeted 155,000,000 150,000,000 150,000,000 150,000,000 Actual 150,000,000 153,000,000 150,000,000 In order to fund the budget for 2015 the increase in rates is proposed as follows: The 2015 Proposed sewer rates for all users are as follows: Minimum Charge $66.00/quarter for up to 15,000 gallons $4.90/1,000 gallons for usage over 15,000-50,000 gallons $5.30/1,000 gallons for usage above 50,000 gallons Page 16 Page 36 of 136 "' s USER CHARGES The following table reflects the budgeted rates for 2015: 2015' k Yea r AVe`.1P ge k Rate Tier Budget /1,000 ga l Rate Revenue 0-15,999 53,000 $66.00/acct $ 337,920 16,000-50,999 20,000 $4.90 $ 98,000 51,000-999,999 77,000 $530 408,100 a, Total 150,000 $ 844,020 The proposed increase is based on malting an effort to secure the revenue needed to fund the budget. The amount of revenue generated by the tiered billing system is unpredictable due to the amount of flow that is billed within the tiers. This increase in the upper tier usage calculates to be a 2% increase in the larger producers of flow. There is no increase in the lower tier/minimum bill. In all cases, it is assumed that the billing to single family, townhouse, condominium and other similar residential units will be based on the winter quarter water meter reading. All other land uses such as apartments, institutions and commercial and industrial facilities will be billed quarterly based on actual meter readings. Page 17 Page 37 of 136 CONCLUSIONS AND RECOMMENDATONS WATER Based on the study and review of rates, it is concluded that a rate increase is required to generate adequate revenue for the Water Fund for 2015. The proposed increase should fund the operations and the debt incurred for the Water Infrastructure Replacement. SEWER A minimal increase for 2015 is necessary to generate enough revenue for the operations of the Sanitary Sewer Fund. It is recommended that the following water and sewer user rates be adopted as of January 1, 2015 to operate the Utility Funds of the City of Oak Park Heights in 2015: 2015 Rate Schedule Water Rates Minimum Charge $36.60/quarter for up to 15,000 gallons $ 1.59/quarter for State Water Connection Fee $ 3.05/1,000 gallons for usage from 16,000 to 50,000 gallons/quarter $ 3.55/1,000 gallons for usage from 51,000 to 99,000 gallons/quarter $ 4.42/1,000 gallons for usage from 1000,000 to 200,000 gallons/quarter $ 5.24/1,000 gallons for usage over 200,000 gallons/quarter Sanitary Sewer Rates Minimum Charge $66.00/quarter for up to 15,000 gallons $ 4.90/1,000 gallons for usage from 16,000 to 50,000 gallons/quarter $ 5.30/1,000 gallons for usage over 50,000 gallons. Page 18 Page 38 of 136 JL GENERAL Utility Rates should include costs for the renewal and replacement of infrastructure. The proposed rates include the amount that has been set by policy. This amount may not be sufficient to pay for all future replacement construction. It would be prudent to do a long term analysis and review of policy to determine results that the city would like to obtained. The amount transferred, per present policy, is expected to increase significantly after the Highway 36 Bridge Project is complete and replacement costs of new infrastructure will be built into the budget. During 2015 a study of the rates, structure and future construction needs should be undertaken to determine the most reasonable method to charge customers for the services and to continue to prepare for future needs. Page 19 Page 39 of 136 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 40 of 136 P,,-, Oak Park Heights Request for Council Action 5 Meeting Date: Monday November 24, 2014 Agenda Item : Arborist Position Assignrnent Time Req. 2 Minutes Agenda Placement: Old Business Originating Department/Reques r: Public Works, Andy Kegley, Public Works Director Requester's Signature Action Requested: Authorize C ection of an Assigned Arborist Position Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). Please see attached memo. Page 41 of 136 litCity of Oak Park Heights 14168 Oak Park Blvd N.•Sox 2007.Oak Park Heights,MN 55082•Phone(651)439-4439+Fax 439-0574 Memorandum To: Eric Johnson, Administrator Cc: Mayor and Council From: Andrew Kegley, Public Works Director Mateo 11/21/14 Re: Arborist Position Assignment As you are well aware, long time City Arborist consultant Dr. Kathy Widin announced her plan to retire at the end oi'2014. As the forestry and natural resource program in Oak Park Heights is an important and appreciated service, City Administrator Eric Johnson proactively requested proposals from tree preservation and landscape consulting services that had designated staff with professional Arborist certification. As reported by City Administrator Johnson, the submitted proposals were cost prohibitive. Discussion of an alternative solution ensued at a subsequent Council work session to assign Public Works employee Lisa Danielson to fill the role as the City Arborist. Lisa holds a B.S. degree in conservation with a minor in biology; this is the appropriate secondary education for such a position. I had two concerns regarding the appointment of Lisa to the Arborist position. The first concern was that although I do have confidence in her ability to learn and Lisa has some experience working in a similar role, she ultimately lacks the experience to simply assume Dr. Widin's role in the City's current forestry and natural resource conservation program with no direction. My second concern was that to fulfill the Arborist role, significant staff time would be drawn from essential public works department duties. After speaking with Dr. Widin regarding my concerns, she and I agreed on a concept that benefits the City of Oak Park Heights as well as allows her to phase out her role as City Arborists and leave the program that she dedicated many years to creating and molding in capable hands. Dr. Widin agreed to continue to offer her services as City Arborist until August 2015, however in more of an advisory and training role. Kathy will continue to oversee the forestry and natural resource program in Oak Park Heights but will do so to train Lisa Danielson to take on the City Arborist duties. Please see the attached proposal as submitted by Dr. Widin and discussed with staff. TREE CITY U.S.A. Page 42 of 136 Similar to the school liaison position in the Police Department the City Arborist position will be an assigned position. Lisa Danielson is best suited for the assignment and added duties will be in addition to her current job responsibilities in the public works department. It is estimated that Lisa will spend twenty(2.0)to forty(40) hours per month performing Arborists related tasks. It will be essential that Lisa complete the courses recommended by Dr. Widin as well as pass the exam for ISA Arborist certification. Lisa will take the exam in April 2015. Meanwhile, Dr. Widin will work with Lisa on Wednesdays throughout the duration of the phasing/training term to familiarize her with the current program and to educate Lisa on her responsibilities as City Arborist. Dr. Widin will draft a work plan for training if this arrangement is acceptable to the Council,but what is know is Kathy will accrue approximately 150 hours throughout the 2015 fiscal year at $160/hr for a total of$9,000 for the year; half of the estimated 2014 expense of$18,000. For her added responsibilities, and if the Council sees fit to supplement Lisa's wage with a 5% increase, the net result for 2015 will be an approximate $2,500 expense. Combined with Kathy's $9,000 expense for continuing to provide Arborist services into 2015, and a potential $2,500 expense to supplement Lisa's P.W. wage for the additional Arborist responsibility plus additional expenses for training courses and exams the City could still realize a 2015 Arborist budget savings of approximately $5,000. I f the succession plan is successful and Lisa strives with her new assignment, the City could realize a 2016 budget savings of$10,000 - $15,000 with Lisa Danielson designated as the City's Arborist. If this proposal is amenable to the Council I request that: 1. The Council create an"Assigned Position" in the Public Work Department and 2. Authorize the Director of Public Works to assign the best person within the department to this position when deemed practical and necessary for the department. The specific action does not assign_a particular individual to the position,however at this time I am proposing assigning Lisa Danielson to the Arborist position if the position is permitted bX Council. 2 TREE CITY U.S.A. Page 43 of 136 Oak Park Heights Arborist Position 2015 The City of Oak Park Heights has requested that I stay on as Municipal. Arborist, at a reduced level of hours, for part of 2015, in order to train a current Pub. Works employee in the Arborist position. Here are the parameters which I would. recommend for my role in the shared Arborist position for 2015 and the City's commitment to this proposed transition: A. Dates of Employment and No. of Hours 1. January 1 to August 31, 2015 2. No. of Hours = 150 (less than half of current annual hours) (an average of approx. 1$hrs./month) 3. Hourly rate of$60./hr. 4. Reimbursement for Registration Fee MN Shade Tree Shortcourse and MN Forest Pest First Detector Training,plus one other workshop which pertains to municipal forestry consulting B. Purpose of 2015 Involvement 1. To oversee continuance of the forestry and natural resource consulting program in Oak Park Heights—mainly in an advisory capacity 2. To gradually train in a current employee with a degree in natural resources to take on most of the duties of the Municipal Arborist. Note: The City should assume that additional training or assistance with projects from a different external consultant may be required to help the staff person accomplish goals of program in the future. C. Scope of Work 1. Work with trainee once per week on a regular basis, starting Jan. 7a', to acquaint her with the program, natural resource issues in OPH, and what she would need to learn to take over the position. 2. Prepare a calendar of work over the course of the year with suggested timing of activities to complete work of program 3. Prepare pertinent records in files for the City which pertain to aspects of the program which might not be on file with the City, such as history and management of prairie restorations.. 4. Answer telephone messages and make site visits to residential property or parks with trainee; eventually forward messages which trainee could do on her own. 5. Assist trainee in preparing lists of tree work, communicating with contractors and checking completed work. Page 44 of 136 OPH Municipal Arborist 2015—2 6. Gradually turn over work program to trainee,being available to assist when needed. Trainee will have management of whole program by 8/31/15. Note: A proposed timeline for transfer of specific duties could be created by City staff and myself. 7. Provide the new Municipal Arborist with copies of work plans, final reports, Tree City, USA reports, tree work lists and other pertinent annual information for the past two years. D. Proposed Work Schedule for KWidin 1. Mainly on site on Wednesdays (e.g. 9-3), occasionally Tues. or Thurs. for a few hours, if needed. Will not be coming in on Mondays or Fridays, except for attendance at Parks Comm. meetings, usually the P Mon. evening of each month. E. City Responsibility I. Agree to proposed program description and parameters 2. Release current employee(Arborist trainee) from public works duties for a few hours (times to be determined) on Wednesday(possibly Tues. or Thurs. if needed) to work with me on the forestry and natural resource program 3. Allow time, and pay registration fees, for trainee to acquire, or renew, suggested training and certifications below 4. Make a commitment to promoting the trainee to fill the Municipal Arborist position and giving her time to fulfill the duties in forestry and natural resources. "Note: This probably means that the City will need to hire an additional Pub. Works employee to deal with some of the trainee's public works duties while the trainee learns and eventually incorporates the Arborist position into her work schedule. F. Termination of Agreement 1. If for some reason my current health situation necessitates that I stop working, the City will release me from my commitment to the 2415 Arborist position 2. If the City does not fulfill the agreement re: releasing public works employee from her regular duties so that she can take over the Arborist position, I will terminate the agreement and my consulting services will no longer be available. Kathy Widin Plant.Health Associates, Inc. Page 45 of 136 Suggested Training and Certifications for Municipal Arborist trainee in 2015 (TRAQ by 2016): International Society of Arboriculture Ceilitied Arborist MN Certified Tree Inspector MN Forest Pest First Detector training MN Certifed Pesticide Applicator ISA TRAQ - Tree Risk Assessment Qualification (only after have ISA Arborist Certification) Page 46 of 136 "' A Oak Park Heights Request for Council Action 6 Meeting Date October 281h, 2014 Time Required: 10 Minutes Agenda Item Title: Oak Ridge Memory Care Expansion— 6060 Oxboro Ave—Conditional Use Permit and Variances t Agenda Placement New Business Originating Department/Requ or Er' son City Administrator Requester's Signature Action Requested Please elow. Background/Justif ratio lease indicate if any previous action has been taken or if other public bodies have advised): Please see the attached from Scott Richards: 1. Planners Report Dated 1117114 2. Planning Commission Recommendation—Unsigned. 3. Proposed City Council Resolution. 4. City Tree Ordinance Section 1307.030 &City Arborist summary calculation dated 11110/14 Please Note two items 1) At this time the Developer has not yet secured MSCWMO approval, however being consistent with past practices,the City has considered the application subject to the final MSCWMO approval being secured prior to the issuance of a building permit. 2) The Developer may seek to engage in a dialogue regarding the total valuation of Tree Replacement requirements. Their concern is that they feel the amount is high and the key contributing factor to this calculation is the inclusion of COTTONWOOD species into replacement charges. While this may be a concern, the City Arborist has followed the law as established by the City Council in Ordinance 1307. For this proposed site,the COTTONWOOD species meet the minimum standard of 20" in diameter and are thus subject to the Tree Replacement/Fund requirements and would be included in the calculations and is as follows: 579 NET diameter inches of ALL TREES to be replaced MINUS 75 diameter inches of trees being planted = Replacement Inches subject to impact cost of$50 per dm. inch) (579-75)=504 then 504 K$50 diameter Inch= $25,200 Page 47 of 136 3601 Thurston Avenue N. Suite 100 Anoka, MN 66303 Phone: 763.231.5840 Facsimile: 763.42 7.0520 TPCTPC@PlanningCo.com ENCLOSURE2 PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: November 7, 2014 RE: Oak Park Heights — Oak Ridge Memory Care and Assisted Living — Conditional Use Permit for Memory Care and Assisted Living, Variances for Setbacks and Building Height — 6060 Oxboro Avenue North TPC FILE: 236.02 — 14.06 BACKGROUND Michael Hoefler of HAF Architects LLC, representing TIC Properties I, LLC, has submitted an application for a Conditional Use Permit for memory care and assisted living facility building expansion, and Variances for setbacks and building height to allow for the construction of a 16 room memory care facility and 26 additional assisted living units at Oak Ridge Memory Care and Assisted Living. The plans include a three story addition to the west of the existing facility and changes to the site plan to accommodate access. The plans also include an exterior facelift on the entire existing building including siding, windows and roofing. This update will allow for the new and old portions of the building to appear as one new structure. EXHIBITS The review is based upon the following submittals: Exhibit 1: Project Narrative— Michael Hoefler— October 15, 2014 Exhibit 2: Additional Project Narrative — Michael Hoefler— October 27, 2014 Exhibit 3: Title Sheet (T1) Exhibit 4: Site Information Sheet— USGS and Soils Exhibit 5: Drainage Maps Exhibit 6: Existing Conditions Exhibit 7: Final Erosion and Sediment Control Plan Exhibit 8: Final Grading and Drainage Plan Exhibit 9: Final Utility Plan Page 48 of 136 Exhibit 10: Tree Protection and Replacement Plan Exhibit 11: Details Exhibit 12: Architectural Site Plan (AS1.0) Exhibit 13: Landscaping Plan (1_1) Exhibit 14: Landscape Plan Details (L2) Exhibit 15: Lower Level Plan (Exhibit B) Exhibit 16: First Level Plan (A1.1) Exhibit 17: Second Level Plan (A1.2) Exhibit 18: Third Level Plan (A1.3) Exhibit 19: Roof Plan (A1.4) Exhibit 20: Elevations (A2.0) Exhibit 21: Elevations (A2.0) Exhibit 22: Elevations (A2.1) Exhibit 23: Elevations (A2.2) Exhibit 24: Phasing Plan (PH1) Exhibit 25: Photometric Plan Exhibit 26: Light Fixture Specifications Exhibit 27: Building Light Locations and Specifications (Exhibit C) Exhibit 28: Memo from Cristina Mlejnek, City Engineer PROJECT DESCRIPTION Mr. Hoefier has provided the following narrative related to the request for the Conditional Use Permits and Variances: "Our proposed approval we are seeking is for the construction of a 16 room memory care facility and 26 additional assisted living units. This proposal is for a three story addition located just west of the existing facility. In addition we are also seeking approval for both the remodeling (internal) and for the exterior facelift on the entire existing building. This will consist of new siding, windows and roofing. This movement will allow for an architectural tie-in to the proposed addition. The existing and proposed units are as follows: Existing Assisted Living 84 dwelling units Minus one existing unit due to the remodel 83 New Memory Care Units 16 New Assisted Living Units 26 Total 125 dwelling units 2 Page 49 of 136 ISSUES ANALYSIS Adjacent Uses. Uses adjacent to the subject site are listed below: North of Site: Present Zoning — R-3, Residential/Business District Present Use — Oak Park Heights Apartments South of Site: Present Zoning — O, Open Space Present Use— Highway 36 West of Site: Present Zoning — B-2, General Business District Present Use —Walgreens East of Site: Present Zoning — City of Stillwater Present Use —Washington County Courthouse and parking lots Comprehensive Plan. The 2008 Comprehensive Plan designates this area as high density residential. The existing and proposed use is consistent with this land use classification. Zoning. This property has been designated as R-B Residential/Business Transitional in which nursing homes and similar group housing is a listed conditional use. Variances for setbacks and building height are also required to allow for the construction of a 16 room memory care facility and 26 additional assisted living units. A review of the criteria for nursing homes and group housing as found in Section 401.28.E of the Zoning Ordinance is found later in this report. Subdivision. No subdivision or lot combinations are required. Project Density/Open Space. Section 401.15.C.3 of the Zoning Ordinance establishes the density thresholds for residential properties. Memory care and assisted living housing requires 1,000 square feet of land area per unit excluding right-of-way and wetlands. The multiple family requirements are 2,500 square feet per unit. The total property currently under control of the owner is 144,574 square feet. With a total of 125 units proposed, the resulting density is 1,156 square feet per unit. As long as the project stays as a memory care and assisted living facility it would meet density requirements of the Zoning Ordinance. The approvals will need to include a provision to assure that the project remains as senior housing and is not converted to non restricted rental housing. Proposed Street Access. The project currently accesses from Oxboro Avenue North which is a Washington County roadway. One access point is currently provided for the property. A second access at the south end of the property will be added with a driveway and tumaround that will provide direct access to the building addition. An access permit will be required from Washington County. Preliminary discussions with the County have indicated there will no issue with obtaining the access. 3 Page 50 of 136 The new driveway and turnaround area have been reviewed by the Bayport Fire Department. The driveway will be 27 feet in width and the radius of the turnaround is 49 feet 6 inches. This will satisfy the Department requirements for emergency vehicle access. The circle in the middle of the turnaround will have surmountable curb and a paved surface. The applicants have asked if the center circle could be landscaped. Sidewalks. The proposed plan provides adequate access from the parking lots via sidewalks to the building entrance. There is a proposed walking path and patio that is internal to the site that will provide outdoor areas for residents. Setbacks. The R-B District specifies setback requirements as follows: 30 feet front yard, 30 feet rear yard, and 20 feet side yard. Additionally, driveways and turnaround areas must be set back 10 feet from the property line. The conditions for approval of nursing homes and similar group house state that building side yards are to be double the minimum requirements for the district. The plans indicate that the existing and proposed building will have a front yard setback of 84 feet, a rear yard setback of 46 feet and side yard setbacks of 56 feet on the south and 25 feet on the north. The building setbacks are all compliant with the Zoning Ordinance. The new southerly access road to the rear of the building will be at least 10 feet except for a portion of the turnaround is five feet from the property line. A Variance from the required 10 foot setback is required. The radius of the turnaround is required by the Bayport Fire Department for access of equipment. For this reason, City Staff does not have an issue with recommending the Variance in that the practical difficulty in achieving the setback is necessitated for emergency vehicle access. Tree Preservation/Landscaping. The applicant has provided a general landscaping plan and plans for tree removal. The plan shall be subject to the final approval of the City Arborist. Grading and Drainage. Detailed grading and drainage plans have been provided as part of the development submittals. The City Engineer and the Middle St. Croix Watershed Management Organization shall review and approve all of the grading and drainage plans. Utilities. A detailed utility plan has been submitted. The final utility plan is subject to review and approval of the City Engineer. Lighting. A lighting plan has been provided that includes details for lighting the new driveway, locations of fixtures on the building and a photometric plan. The photometric plan is compliant and all of the proposed fixtures are full cut off utilizing LED fixtures. The heights of the freestanding light fixtures are also compliant with the 25 foot height limit. Signage. The plans indicate a monument sign at the new south driveway. The sign is compliant in height and size. No details are provided as so how the sign will be lit. The sign will need to comply with the sign lighting standards of the Zoning Ordinance when 4 Page 51 of 136 the sign permit is issued. The monument sign will be required to be five feet from the property line. There are no wall signs proposed for the structure. Wall signs would require a sign permit and would need to comply with the standards of the Zoning Ordinance. Parking. The Zoning Ordinance requires the following for elderly or assisted living housing: M. Elderly (Senior Citizen) Housing. Reservation of area equal to one (1) parking space per unit. Initial development is, however, required for only one- half(1/2) space per unit and said number of spaces can continue until such time as the City considers a need for additional parking spaces has been demonstrated. The following required for nursing home or memory care: ee. Sanitariums, Convalescent Home, Rest Home, Nursing Home or Day Nurseries. Four (4) spaces plus one (1) for each three (3) beds for which accommodations are offered and one space designated for emergency vehicles. The plans indicate that there are 86 existing parking stalls, 65 that are underground and 21 that are exterior. Five additional parking spaces are to be added in the turnaround making the overall total at 91 spaces. The parking standards of the Zoning Ordinance require one formula for elderly or assisted living and another for nursing or assisted living. The parking calculations are as follows: 109 Assisted Living Units 1 Requires one space per unit or %2 space per unit if agreed to by the City = 65 spaces required. 16 Memory Care Units / Requires four spaces plus one space for each three beds = 9 spaces required. Total Parking Required = 64 spaces The project architect, in his additional project narrative (Exhibit 2) provided background information and a justification why the proposed parking will be adequate to meet the needs of this facility. Snow Storage. The plans should be updated to indicate areas for snow storage. The City Engineer should comment on the adequacy of these areas. Mechanical Equipment. The applicant's architect has indicated that the mechanical equipment is located within the buildings. Any mechanical equipment that is ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance. Trash/Recycling. All of the trash storage and recycling will be internal to the buildings. 5 Page 52 of 136 Unit Types. The memory care and assisted living facility will have the following unit types: Existing: I. A -- 1 bedroom = 637 (square feet) 2. B — 1 bedroom = 770 3. C — 2 bedroom = 866 4. D — 1 bedroom + Den = 702 5. E —2 bedroom = 889 6. F —2 bedroom = 877 7. HC — 1 bedroom = 637 Proposed: (All are Assisted Living unless noted otherwise) 1. New Studio = 411 (square feet) 2. Unit A— 1 bedroom = 696 3. Unit B -- 1 bedroom = 808 4. Unit C — 1 bedroom = 758 (2 Memory Care) 5. Unit D —Studio = 544 6. Unit D — Custom = 720 7. Unit E — Studio = 340 (Memory Care) 8. Unit F—Studio = 280 (Memory Care) 9. Unit G — Studio = 401 (Memory Care) The Zoning Ordinance indicates that Elderly Housing must have a minimum floor area of 440 square feet for efficiency units and 520 square feet for one bedroom units. The building as proposed will be compliant with these requirements. Architectural Appearance. The application materials include detail elevations and color elevations. The existing building exterior will be updated to match the new construction. The building will feature a stone veneer base with shake siding. The gable roof ends will feature a vertical siding. The plans indicate the material types and specify colors. The project architect will provide a building materials board for review at the Planning Commission meeting. The residential units are not required to be reviewed under Design Guideline requirements. Building Height. The building height of the new structure will be 42 feet to the mid- point of the gabled roof. The R-B District specifies a maximum building height of 35 feet, A Variance is required to vary from the maximum building height. Variance criteria are provided in Section 401.04 of the Oak Park Heights Zoning Ordinance. The Planning Commission and the City Council should review the following criteria and conditions to determine if the height variance is justified. 6 Page 53 of 136 Review Criteria. The Planning Commission and City Council should make a finding of fact that the proposed action will not a. Impair an adequate supply of light and air to adjacent property. b. Unreasonably increase the congestion in the public street. c. Have the effect of allowing any district uses prohibited therein, permit a lesser degree of flood protection than the flood protection elevation for the particular area or permit standards which are lower than those required by State law. d. Increase the danger of fire or endanger the public safety. e. Unreasonably diminish or impair established property values within the neighborhood, or in any way be contrary to the intent of this Ordinance. f. Violate the intent and purpose of the Comprehensive Plan. g. Violate any of the terms or conditions of item 5, below. h. Conditions for Approval. A variance from the terms of this Ordinance shall not be granted unless it can be demonstrated that: a. Undue hardship will result if the variance is denied due to the existence of special conditions and circumstances which are peculiar to the land, structure, or building involved and which are not applicable to other lands, structures or buildings in the same district. 1) Special cases may include exceptional topographic or water conditions or, in the case of an existing lot or parcel of record, narrowness, shallowness, insufficient area or shape of the property. 2) Undue hardship caused by the special conditions and circumstances may not be solely economic in nature, if a reasonable use of the property exists under the terms of this Title. 3) Special conditions and circumstances causing undue hardship shall not be a result of lot size or building location when the lot qualifies as a buildable parcel. b. Literal interpretation of the provisions of this Ordinance would deprive the applicant of rights commonly enjoyed by other properties in the same district under the terms of this ordinance or deny the applicant the ability to put the property in question to a reasonable use. c. The special conditions and circumstances causing the undue hardship do not result from the actions of the applicant. d. Granting the variance requested will not confer on the applicant any special privilege that is denied by this Ordinance to other lands, structure or buildings in the same district under the same conditions. e. The request is not a result of non-conforming lands, structures or buildings in the same district. f. The request is not a use variance. g. The variance requested is the minimum variance necessary to accomplish the intended purpose of the applicant. The request does not create an inconvenience to neighboring properties and uses. City Staff does not see any negative impact created by the request for this Variance. The existing building was constructed over the 35 foot maximum of the R-B District. The structure is not adjacent or visible to low density residential properties and exists in an area that is primarily commercial, high density residential or government uses. The other senior facilities in the community such as Boutwells and Oakgreen Village have been granted building height variances to accommodate structures that are typical of this type of residential facility. R-B, Residential/Business District Standards Section 401.28.E.3 of the Zoning Ordinance provides the CUP standards for allowing this residential use in the R-B District. The standards are as follows: 3. Nursing homes and similar group housing: 7 Page 54 of 136 a. Side yards are double the minimum requirements established for this district and are screened in compliance with Section 409.15.E. of this Ordinance. Comment: The building setbacks are compliant with this requirement. The turnaround area requires a setback variance. b. Only the rear yard shall be used for play or recreational areas. Said area shall be fenced and controlled and screened in compliance with Section 401.15.E. of this Ordinance. Comment: There is a center courtyard area is mostly surrounded by buildings and features a patio and walking path. C. All signing and informational or visual communication devices shall be in compliance with Section 401.03.G. of this Ordinance. Comment: The signage will be compliant. d. The site shall be served by an arterial or collector street of sufficient capacity to accommodate traffic which will be generated. Comment: Oxboro Avenue North will accommodate the anticipated traffic. e. All State laws and statutes governing such use are strictly adhered to and all required operating permits are secured. Comment: All State licensing and permits shall be required for opening. f. Adequate off-street parking is provided in compliance with Section 401.95.E of this Ordinance. Comment: The parking standards are met. g. One (1) off-street loading space in compliance with Section 401.15.F. of this Ordinance is provided. Comment: There is adequate space on site for off street loading and an emergency vehicle space is provided in the turnaround. h. The provisions of Section 401.03.A.8 of this Ordinance are considered and satisfactorily met. Comment: The Planning Commission and City Council should review Section 401.03.A.8 related to Conditional Use Permit criteria and determine if there are any issues with issuing the permit. City Staff has reviewed the criteria and has determined the request is complaint. 8 Page 55 of 136 Development Agreement. The applicant will be required to enter into a development agreement with the City if required by the City Attorney. The development agreement shall be subject to review and approval of the City Attorney and City Council. Conditions have been added related to payment in lieu of taxes and emergency services costs via the Bayport Fire Department. These are standard conditions that have also been placed on Boutwell's Landing and Oakgreen Commons senior housing facilities. CONCLUSION / RECOMMENDATION Subject to the preceding review, City staff recommends approval of the following listed requests subject to the conditions that follow: • Conditional Use Permit— Memory Care and Assisted Living • Variances-- Roadway Setback and Building Height 1. The Oak Ridge Memory and Assisted Living shall remain as senior rental and shall not be converted to non-restricted rental housing. 2. The Applicant shall obtain and access permit from Washington County for the new driveway. 3. All tree removal and landscape plans shall be subject to review and approval of the City Arborist. 4. The grading and drainage plans shall be subject to City Engineer and the Middle St. Croix Watershed Management Organization for review and approval. 5. All utility plans shall be subject to review and approval of the City Engineer. 6. All lighting shall be full cut off and be compliant with the lighting standards of the Zoning Ordinance. 7. The signage shall be compliant with the Zoning Ordinance and shall be set back at least five feet from the property line. 8. The Fire Marshal and Police Chief should review the plans and determine the accessibility of emergency vehicles throughout the development. 9. A snow storage plan shall be provided and shall be subject to review and approval of the City Engineer. 10. Any mechanical equipment that is ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance. 9 Page 56 of 136 11. The Planning Commission and City Council shall comment on the final building appearance, colors and materials. The applicant shall provide a materials board to be discussed at the Planning Commission and City Council meetings. 12. To the extent that Developer's project contains tax exempt facilities, lands or buildings, Developer will execute an agreement with the City to make a payment in lieu of taxes to the City for the life of the project. A payment in lieu of taxes agreement shall be in a form prepared and approved by the City Attorney. 13. The applicant shall be required to enter into a development agreement if required by the City Attorney. The development agreement shall be subject to the review and approval of the City Attorney and City Council. 14. Any other conditions of City staff, the Planning Commission and the City Council. 10 Page 57 of 136 ,0011N 10—N H r EXHIBIT 1 A R C H I T E C T S October 15, 2014 Julie Hultman,CBO City of Oak Park Heights 14168 Oak Park Blvd. Oak Park Heights, MN 55082 RE. Oak Ridge Place Memory Care Addition and facelift Our proposed and approvals we are seeking is for the construction of a 16 room memory care facility and 26 additional assistant living units. This proposal is for a 3 story addition located just west of the existing facility. In addition we are also seeking approval for both the remodeling(internal)and for the exterior facelift on the entire existing building. This will consist of new siding, windows and roofing. This movement will allow for an architectural tie-in to the proposed addition. Sincerely, Michael G. Hoefler, NCARB HAF Architects, LLC 233 MAIN STREET SOUTH, STILLWATER, MN 55082 PH: 651 --351 -1760 FAX: 651 -430-0180 WWW.HAFARCHITECTS.COM Page 58 of 136 HAF' EXHIBIT 2 G R a U P a R C w ! E C I V E E 3 E � E l 0 E N C O „+ S t r U Cis C w October 27, 2014 Project: Oak Ridge Memory Care 6060 Oxboro Avenue North RE:Oak Park Heights—Oak Ridge Place—Conditional Use Permit For Memory Care and Assisted Living,Variances for Setbacks and Building Height—6060 Oxboro Avenue Date October 27, 2014 1.) Please provide a fee of$200.00 for the Variances and an additional escrow of$1,000.00. HAF Response: Please find attached the additional fees as requested 2.) Please provide dimensioning on the architectural site plan including setbacks, buildings, parking stalls, drive aisles and the turnaround area. HAF Response: Please find attached exhibit A 3.) Provide the mean ground level of the existing and proposed structure. HAF Response:The mean ground elevation (entrances) is 887.0 feet for both 4.) Provide a floor plan for the parking level. HAF Response: Please find attached exhibit B 5.) Provide building material samples by the time of the Planning Commission meeting. HAF Response:These samples will be provided at the time of the Commissions meeting 6,) Provide a plan for the exterior lighting that will be attached to the building including specifications for the fixtures. HAF Response: Please see attached fixture selected as well as exhibit C indicating the locations of those fixtures. 7.) Provide a justification of why the proposed parking may be allowed to be less than what is required by the Zoning Ordinance. HAF Response: In response to your comment,our review and comments are to clarify our proposal of parking stalls needed.The current parking lot stall count is as follows: Parking—Existing Existing Underground Stalls 65 Existing Exterior Stalls _ _21 Total Existing Stalls 86 233 MAIN STREET SOUTH, STILLWATER, MN 55082 PH; 631-351-1760 FAX: 651-A30-0180 W W W.HAFARCHITECTS.COM Page 59 of 136 HAF- G R O U P [ b w 5 � • l+ C I i C w Building Units—Existing Total Units 84 The existing stalls (tenant and employee usage)currently(on a daily basis) is 16 stalls • 9 tenants currently using underground parking stalls • 7 employees currently using underground parking stalls This equates to 49 stalls not currently being utilized. • 15 visitors and employees currently use exterior parking stalls This equates to 6 stalls not currently being utilized. So,to summarize at present time,there are 55 existing stalls that remain vacant on a daily basis. Our proposal (Addition) adds a total of 16 memory care units and 26 assisted care units. We did lose one unit within the existing building due to renovation.Therefore giving us a net increase of 41 units.Please note that 16 are memory care units,leaving only 25 added units total. We feel that past history of existing usage as well as creating additional surface parking (of 16 more) is more than we feel would be required. As well, we provide bus transportation to shopping and appointments for our tenants, of which the average age is 80+years old. 8.) Provide a draft of the storm water maintenance agreement. HAF Response: We understand that this draft will be provided by the city for the developer's acceptance. 9.) Provide additional detailing on the proposed retaining wall including the construction and any fencing that will be required. HAF Response: Please see attached exhibit A indicating the fenced in area. The actual samples of the above will be brought forward to the commission meeting. Note — the retaining wall of which does not exceed 4'-0" in height shall be constructed of Anchor Retaining Wall Systems(cobblestone).Any areas exceeding 30" in height vertically will be provided with a code compliant barrier(fence 10.)Will an access agreement be required from Washington County? HAF Response: A Washington County access agreement will be required for our new entrance onto Oxboro Avenue North (County Road 63).We submitted the application for the access permit on Thursday October 23. 11.)Have the plans been submitted to the Middle St.Croix Watershed Management Organization? HAF Response: The plans and calculations were submitted to the MSCWMO for their approval on Thursday October 23. 233 MAIN STREET SOUTH, STILLWATER, MN 55082 PH: 651-351-1760 FAX: 651-430-0180 W W W.HAFARCHI TECTS.COM Page 60 of 136 i HAF- G R O U P A r C H f C t u E E r E n C Q M $ I t V Cr1 R C N 12.) 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IP66 Rated OesignLights Consortiums Qualified` L 6-3116" J LL 1167MMI 2-716' ENERGY DATA 161mml DIMENSION DATA Electronic LED Driver >0.9 Power Factor Number o9 "B"Standard 'B'Optlonat welght with Arm EPA with Arm' <20%Total Harmonic Distortion Light Squares "A"V�idth Ann Length Ann Length' (Ibs.) (Sq.Ft.) 520V-277V 50160Hx 1-4 15-1l2'(394m.m) 7"(178mm) 10"(254mm) 33(15.0 kgs.) 0196 347V&480V 60Hz -40°C Min.Temperature 5-6 21-5/8'(549mm) 7'(178mm) 10'(254mm) 44(20.0 kgs.) 1,00 40`C Max.Temperature 7-9 27-5/8'(702mm) T(178mm) 13'(330mm) 54(24,5 kgs.) 1.07 50°C Max.Temperature 1HA Option} 9-10 33-3/4"(857mm) 1 7'(17$mm) I 16'(406mm) J 63(25.6 kgs.) 1 1.12 NOTES-1 Extendec arm option may be reou—when mounting n o a r•ae fixtures per pole at a0'or 1 Zp"-Refer to arm mourting requirement table 2EPA Calculated wit optiorral arm length. Cooper Lighti n g tiY! 2o-t ADH140426 by EA-N •www.designlights.orgT2 SS Of 1 4A83715:O4:21 GLEON GALLEON LED OPTIC ORIENTATION DRILLING PATTERN Street S;da Streot Side Street Side TYPE "N" 3I4"119mm1 Diameter 2' Hole 151 m m] Q/ 718"122mm] 1-314" 144mm] (2)9116"(14mm1 Diameter Holes House SAe House Side Hauee Side Standard Optics Rotated Left 90°IL901 Optics Rotated Right 90'I11901 OPTICAL DISTRIBUTIONS Asymmetric Area Distributions T2 SL2 T3 SL3 T41FT T4W SL4 (Type 111 (Type II with Spill Control) (Type III) (Type Ili with Spill Control) (Type IV Forward Throw} (Type N Wide) (Type IV with Spill Control) Asymmetric Roadway Distributions Symmertdc Distributions RW T211 T3R 5NO 5M6 SWO (RectangularWideType 1) (Type II Roadway) (Typo III Roadway) ETYpeV Square Narrow) (TypeV Square Medium) iTypeV Square Wide) Ej Specialized Distributions AFL SLL SLR (Automotive Frontline) (90°Spill Light Eliminator Left) (90°Spill Light Eliminator Right) ARM MOUNTING REQUIREMENTS 4@90' Configuration 90'Apart 120°Apart GLEON-AE-01 7 Arm 7 Arm 2 180° Triple' (Standard) (Standard) G 7'Arm 7"Arm LEON-AE-U2 (Standard) (Standard) 7'Arm GLEON-AE-03 7 Arrr1 (Stand" (Standard) GLEON-AE 7 Arm 7"Ann (Standard) (Standard) GLEON-AE-05 10"Extended Arm 7"Arm (Required) (Standard) UK GLEON-AE-06 10'Extended Arm 7'Arm (Required) (Standard) GLEON-AE-07 13'Extended Arm 13'Extended Arm (Required] (Required) 2 Q 90° Triple 2 @ 120° GLEON-AE-08 13'Extended Arm 13"Extended Arm (Requred) (Required) GLEON-AE-09 16"Extended Arm 16'Extended Arm (Required) (Required) GLEON-AE 16"Extended Arm 16'Extended Arm (Required) (Required) Eaton Eaton s Cooper Lighting 6eairtess Cooper Lighting 1000 EatonH4122 „2,H0ACy74South Cle+efard,OH 44122 Peadtvee Cury.GA 3g269 Specifioa,ions and ADti 140425 Uni;ed Ste:es P 774-0864800 dirlensions sunien to by 1F.T-N Eaton—, —CdonedigNing wm h nae wilhoul-!,Co. Page 86 Vf t%27 1 s:04:z1 GLEON GALLEON LED NOMINAL POWER AND LUMENS OA) Number of Light Squares 1 2 3 4 5 6 7 8 9 10 Drive Current 1A 1A 1A 1A 1A 1A 1A to 1A 1A Nominal PowerMattsp 56 107 157 213 264 315 370 421 475 528 Input Current.0 120V(A) 0.47 0.90 1.31 1.79 2.21 2.64 3.09 3.51 3.96 4.41 Input Current @ 208V(A) 0.26 0.51 0.74 1.02 1.25 1.48 1.76 1.99 2.22 2.50 Input Curi 0 240V(A) 0.25 0.45 0.65 0.90 1.10 1,30 1.55 1.75 1.% 220 Input Current®277V(A) 0.23 0.41 0.59 0.82 1.00 1.18 1.41 1 1,59 1.77 1 2.00 Optics Lumens 5,272 10,303 15,373 20,313 25,168 30,118 35,618 40,357 45.018 49,842 T2 BUG Rating B1-U0-G1 82-U0-G2 02-U0-G2 B3-UO-G3 83-VO-G4 B3-UO-04 83-UO-G4 B3-U0-G5 B4-UO-G5 H4-U0-G5 Lumens 5,597 10,938 16,321 21,565 26,719 31,974 31,813 42,844 47.792 52,914 T2R BUG Rating Bf-1.10-G1 82•UO-G2 B2-UO-G2 63-UO-G3 H3-UO-G3 B3-U0-G4 B3-UO-G4 83-UO-G4 B4-JO-G4 B4-U0-05 Lumens 5,374 10,501 15,669 20,704 25,652 30,697 36,303 41,134 45,884 50,802 T3 BUG Rating 61-UO-G2 B2-U0-G2 B2-UO-G3 83-UO-G3 B3-U0-G4 133-UO-G4 B3-UO-GS 83-UD-GS 134-UO-GS B4-UD-G5 Lumens 5,493 10,735 16,017 21,164 26,222 31,379 37,110 42,048 46.904 51,930 T3R BUG Rating 61-UO-G2 B1-U0-G2 B2-U0-G3 52-U0-G4 83-UO-G4 83-U0-G4 83-UO-GS 63-UO-G5 B3-UO-G5 83-U0-G5 Lumens 5,4D5 10,562 15,760 20,624 25,801 30,675 36,514 41,372 46,150 51,096 T4FT BUG Rating 81-UO-G2 62-UO-G2 B2-U0-G3 B3-U0-G4 B3-UO-G4 83-UQ-GS B3-U6-G5 63-U0-G5 B3-UD-G5 83-UO-G5 Lumens 5,335 10.426 15,556 20,555 25.468 30.476 36.042 40,838 45,554 50,436 T4W BUG Rating 81-U0-G2 B2-U0-G2 B2-U0-G3 53-UO-G4 63-UO-G4 B3-U0-G5 B3-UO-G5 B4-U0-G5 B4•UO-G5 B4-U0-G5 Lumens 5,263 10.285 15,347 20,278 25,124 30,066 35,556 40,288 44,940 49,756 SL2 BUG Rating B1-UO-G2 62-UO-G2 52-UO-G3 63-UO-G3 63-UQ-G4 H3-UO-G4 63-UO-G5 83-U0-G5 84-UOfi,5 64•U0-G5 Lumens 5,373 10,500 15,667 20.701 25,649 30,693 36,298 41,126 45.876 50,794 SL3 BUG flatting 61-UD•G2 62-UO-63 62-1,10-G3 63-UO-G4 63-UO-G4 B3-U0-G4 B3-UO-G5 H3-U0-G5 H3-1,10-135 B3•UO-G5 Lumens 5,105 8,976 14,866 19,669 24,370 29,163 34,488 39.078 1 43,591 46,262 SL4 BUG Rating 61-U0-G2 Bi-U0-G3 61-U0-G3 62-UD-G4 82-UD-G4 62-U0-G5 83-U0-G5 B3-U0-G5 I 83-UO-GS 63-U0-G5 Lumens 5,542 10,630 16,160 21,352 26,455 31,658 37,439 42,421 47,320 52,392 5NO BUG Racing 82-U0-G1 B3-UO-Gt 63-U0-G2 B4-UO-G2 84-1-10-G2 85-U0-G2 85-U01a3 55-UO-G3 65-L1D{,3 85-U0-G4 Lumens 5,644 11,029 16,457 21,745 26,942 32,241 38,128 43.202 48,191 53,356 SMO BUG Rating 63-U0-G1 64-U0-G2 B4-UO-G2 B5-UO-G3 B5-V0-G3 85-UO-G4 B5-UO-G4 65-UO-G4 B5-UO-G4 85-JO-G5 Lumens 5.659 11,059 16,501 21,803 27,D14 32,327 38,230 43.317 48,320 53,496 SWO BUG Rating 63-UO-G1 B4-UO-G2 134-UO-G2 85-UO-G3 B5-U0-G14 B5-ll0-G4 BS-UO-G4 BS-UO-GS 65-UO-GS 85-UO-G5 Uumans 4,722 9.227 13,767 18.191 22,539 26.971 31,697 36,141 40,315 44,635 SLUSLR BUG Rating 131-00-G2 81-UO-G3 B2-U0-03 82-UO-G3 E33-U0-G4 B3-U0-G4 B3-U0-G5 83-1.10{85 83•1.10-G5 B3-UO-GS Lumens 5,492 10,732 16,014 21,159 26,216 31,372 37,101 42,038 46,893 51.91 B RW BUG Rating B2-U0-G1 B3-UD-G1 B4-U0-G2 84-U0-G2 B4-U0-G2 85-UO-G3 85-UO-G3 85-11,10-G3 B5-U0-G4 B5-UO•G4 Lumens 5,512 M771 16,072 21,236 26,311 31,486 1 37,236 42,191 47,063 52,107 AFL HUG Ratng 81-UD-Gt H1-U0-G1 82-U9-G2 62-UO-G2 83-UO-G3 63-UO-G3 83-UO-G3 B3-U0-G3 B3-UO-G3 B3-L1D-G4 Nnminel data for 4000K CC1'. Eaton Eaton's Cooper Llyhting Susiri 1000 Eaton Boulevard 1121 Highway A South Cooper Lig hti ng 0"laod.OH 44122 Peachtree City,GA 30269 Spec!cat one and ADH140426 United Steles P:77OA66-4800 der-eir ions subjea to �I Dg? by IF.Tep Eaton.com www.cwNrl,ghbng.catt� cl ange without mice Page 8?Oi 1.ib7 15.04:21 GLEON GALLEON LED NOMINAL POWER AND LUMENS 1700MA) Number of Light Squares 1 2 3 4 5 6 7 6 9 10 Drive Current 700rnA 700rnA 700nnA 700MA 700nA 700mA 7DOmA 700mA 700mA 700MA Nominal Power(Watts) 38 72 105 138 176 210 243 276 314 348 Input Current 0 120V(A) 0.32 0-59 0.86 1.14 1.45 1.72 2 2.28 2.56 2.86 Input Currant 0 208V(Al 0.21 0.36 0.51 0.67 0.87 1.02 1.18 1.34 1.53 1.69 Input Current 0 240V W) 0.19 0.32 0.45 0.59 0.77 0.90 1.04 1.16 1.35 1,49 Input Current 0 277V(A) 0.20 0.29 0.40 0.51 0.69 0,80 0.91 1.02 120 1.31 Optics Lumens 3,854 7,531 11,237 14,847 18,395 22,013 26,033 29,497 32.904 36,430 T2 BUG Rating B1-UO-G1 61-U0-G2 32-U0-G2 62-00-G2 B3-UO-G3 B3•U0-G3 63-U❑-G4 83-UO-G4 B3-UQ-G4 B3-UO-G4 Lumens 4,091 7,995 11,929 15,762 19,529 23,370 27,638 31,316 34,932 38,676 T2R BUG Rating H1-U0-G1 81•U0-G2 32-UO-G2 B2-UO-G2 83-UO-G3 B3-U0-G3 63-U0-G3 63-UO-G4 B3-U0-G3 B3-UO-G4 Lumens 3,928 7,676 11,453 15,133 18,750 22,437 26,534 30,065 33,537 37,132 T3 BUG Rating 61-U0-G1 B1-00-G2 B2-U0-G2 132-UO-G3 j 63-U0-G3 B3•UO-G4 133-U0-G4 153•1.10-G4 83-UO-G4 63-0045 Lumens 4,015 7,846 11,707 15,469. 19,166 22,936 27,124 30,733 34,283 37,957 T3R BUG Rating 81110-G1 BI-JO-G2 82-UO-G2 B2-U0-G3 62-UO-G3 B3-U0-G4 B3-U0-G4 83-U0-G4 83-U0-GS 63-U0-GS Lumens 3,951 7,720 11,519 15,221 18,858 22,567 26,688 30,240 33,732 37,347 T4FT BUG Baling B1-U0-G1 B1-U0-G2 B2-UO-G2 82-UO-G3 62-UO-G4 63-UO-G4 B3-U0-G4 53•UO-G5 83-U0-G5 113-UO-GS Lumens 3,900 7,620 11,370 15,024 18.615 22,276 28,343 29.849 33,296 36,864 T4W BUG Rating H1-UO-01 61-U0-G2 82-UO•G2 B2•UO-G3 B3-UO-G4 B3-U0-G4 83-UO-G4 63-1.10-G5 B3-U0fis5 63-1.10-G5 Luens 3,847 7,518 11,217 14,821 18,364 21,975 25,9Ba 29,447 32,847 36,368 SL2 m BUG Rating e1-U0-G1 B1-UD-G2 B2-UO-G3 82-UQ-G3 83-UQ-G3 B3-UO-G4 B3-UO•G4 B3-U(1-G4 63-UO-G4 B3-UO-GS Lumens 3,927 7,675 11,451 15,131 18,747 22,434 26,531 30,061 33,533 37,126 SL3 BUG Rating B1-U0-G1 61-U0-G2 82-UO-G3 B2-UO-G3 B2-UQ-G3 63-UO-G4 83-UO-G4 63-UO-G4 B3-U0�5 &3-UO-GS Lumens 3,731 7,292 10,880 14,376 17,612 21,315 25,208 28,562 31,861 35,275 SL4 BUG Ratlng e1-UO-G2 B1-UO-G2 B1-U0-63 B1-U0-G3 $2-UO-G4 82-UOfii4 62-U0-G4 B2-UD-G5 B2-U0-35 83-UO-G5 Lumens 4,051 7.916 11,611 15,606 19,336 23,139 27,365 31,006 34,587 38,294 5N0 BUG Rating B2-U0-G1 8.3-U0-G1 53-UO-G1 H3-ua-G2 84-1.10-G2 $4-U0-G2 B4-U"2 BS-U0-G2 B5-U0-G3 B5-U0-G3 Lumens 4,125 8.062 12,029 15,894 19,692 21565 27,869 31,577 35,224 38,999 5M0 BUG Rating 82-Ufl-G1 63•UO-62 B4-1.10-G2 B4•U0-G2 B4-U0-G2 B5-U0-G3 85.00-G3 B5-U0-G3 B5-U0-G4 B5-UO-G4 Lumens 4,136 8,083 12,061 15,936 19,745 23,626 27,943 31,661 35,318 39,103 5wa BUG Rating B3-U0-i1 63-U0-G2 B4-U0-G2 134-UO-G2 05-UO-G3 B5-U0-G3 BS-UO-G4 B5-U0-G4 BS-UO-G4 BS-U0-G4 Lumens 3,451 6,744 10,063 13,296 16,474 19,714 23,314 26,416 29.467 32,625 5LUSLR BUG Rating 67-U0rBI.UO-Gl-UO-G2 B1-U0-G3 82-UO-G3 62-U0-G3 62-UO-G4 B3-UO-G4 63-110-G4 B3-UO-GS $3-UO-G5 Lumens 4,014 7,844 11,704 15,465 19,162 22,930 27,118 30,726 34,274 37,948 RW BUG Rating 62-UO-G1 3-UO-GS B3-U0-G2 64-U0-G2 64-UO•G2 B4-U0-G2 64-U0-G2 B5-U0-G3 B5-U0-G3 B5-L10-G3 Lumens 4,029 7,873 11,747 15.522 19,231 23,014 27,216 30,838 34,399 38,086 AFL BUG Rating 61-UO-G1 B2-U0-G2 I 62-UO-G2 82-UO-G2 03•UO-G2 B3-UO-G3 83-U4-G3 83-00•G3 B3-UO-G3 •Nominal date for 4000K COT. Eaten Eaton's Cc M Lighting Bustneaa Cooper Lighting 1000 le,.aaanf3o4412d n21Hi9hCity, 5wm Qeve4and.OK 44122 Peachtree CiN.GA 30269 Spe64cations and ADH140426 United States P,77"864800 drmen-ns subject to by 1F:TeN Eatancom -coop.,RghSngcom mange,-thous notice. Page 88 o?4Wov 715:04:21 GLEON GALLEON LED NOMINAL POWER AND LUMENS (530MA) Number of Light Squares 1 2 3 4 5 6 T 1 6 8 10 Driva Current 530mA 530mA 530mA 53OmA 53OmA 530mA 53OmA 53OmA 530mA 53OmA Nominal Power(Watts) 30 54 80 105 130 159 184 209 234 259 Input Current 0 120V(A) 025 0.45 0.66 0.86 1.07 1.32 1.52 1.72 1-93 2.14 Input Current 0 208V(A) 0.17 0.28 0.39 0.51 0.63 0.78 0.9 1.02 1.14 1,26 Input Current 0 240V(A) 0.17 0.25 0.35 0.45 0.55 0.70 0.80 0.90 1.00 1.10 Input Current 0 277V(A) 0.19 0.24 0.32 0.40 0.49 0.64 L 0.72 0.80 0.89 0.96 Optics 72 Lumens 3,079 6,017 8,978 11,862 14,697 17,588 20,800 23,567 26,289 29,106 BUG Rating B1-U0-G1 61-UO-G2 B2-UO-G2 B2-U0-G2 B2-U0-G2 B3-UO-G3 83-UO-G3 B3-U0-G3 83-UO-04 B3-UO-G4 T211 Lumens 3,269 6.388 9,531 12,593 15,603 18,672 22,082 25,020 27,909 30,900 BUG Rating 61-1-10-01 81-UD-G1 B1-U0-G2 B2-1.10-132 B2-UO-G2 82-UO-G2 B3-UO-G3 83-UD-G3 B3-UD-G3 B3-U0-G4 T3 Lumens 3,138 6,133 91150 12,091 14,980 17,926 21,200 24,021 26,795 29,667 BUG Rating 81-UO-G1 B1-U0-G2 62-UO-G2 B2-UO-G2 82-UO-G3 B3-U0-G3 B3-UO-G3 B3-UO-G4 93-1.10-04 83-U0-G4 T3R Lumens 3,208 6,269 9,354 12,359 15,313 18,325 21,671 24,555 27,390 30,326 BUG Rating 61-UO-G1 61-UO-G2 B1-U0-G2 B2-U0-G2 B2-UO-G3 32-1.10-G3 82-JD-G4 83-UO-G4 83-U0-G4 B3-UD-G4 T4FT Lumens 3,156 6,168 9,203 12,161 15.667 18,030 21,323 24,160 26,950 29,839 BUG Rating B1-UO-G1 81-130-62 B1-UO-G2 82-1.I0-62 B2-UO-G3 82-UD-G3 B3-UO-G4 83-UO-G4 B3-UD-G4 B3-U"5 T4W Lumens 3,116 6,088 9,084 12,004 14,872 17,797 21,047 23,848 26,602 29,453 BUG Rating 131-1,10-G1 B1-UO-G2 B2-L10-G2 82-UO-02 B2-UO-G3 B3-U0-G3 83-UO-G4 B3-U0-G4 B3-1,10-64 B3-JO-G5 SL2 Lumens 3,074 6,006 8,982 11,842 14,672 17,558 20,764 23,527 26,244 29,056 BUG Rating B1-U0-G1 B1-U0-G2 82-UO-G2 B2-U0-G3 132-1,10-03 63-UD-G3 B3-UO-G3 B3-UO-G4 B3-1.10-G4 B3-U0-G4 Lumens 3,138 6,132 i 9,149 12,069 14,978 17,924 21,197 24,016 26.791 29,662 SL3 BUG Rating 81-UO-G1 B1-U0-G2 81-UO-G2 B2-U3-G3 B2-11.10-G3 B2-U0-G3 83-UO-G4 83-U0-G4 63-UO-G4 W-UO-64 Lumens 2,981 5,826 8,693 11,486 14231 17,030 20,140 22,820 25,456 26,164 SL4 BUG Rating B0-UD-G1 81-UO-G2 B1-U0-G3 81-UO-G3 61-UD-G3 B2-UD-G3 82-UD-G4 B2-UD-G4 B2-UO-G4 82-UO-G5 SNO Lumens 3,236 6,324 9,437 12,469 15,449 18,487 21,863 24.773 27,634 30,595 BUG Rating B1-U0-G0 B2-U0-G1 B3-UO-G1 B3-UD-G2 B3-U0-G2 B4-UO-G2 64-UO-G2 B4-U0-G2 64-VO-G2 B5-UO-G2 5M0 Lumens 3,296 6,441 9,610 12,698 15,733 18,828 22,266 25,229 28,142 31,158 BUG Rating B2-UO-GI B3-UD-G1 B3-UO-G2 B4-U0-G2 B4-U0-G2 64-UO-G2 85-UD-G3 B5-UO-03 B5-UO-G3 B5-UD-G3 5WQ Lumens 3,305 6,458 9,636 12,732 15,775 18,878 22.325 25,296 28,217 31,241 BUG Rating 82-UO-G1 B3-UO-G2 84-UO-G2 B4-UO-G2 84-UO-G2 B5-UO-G3 85-UO-G3 B5-U0-i3 B5-UO-G4 55-UD-G4 SLU5LR Lumens 2,757 5,388 8,040 10,823 13,162 15,751 18,627 21,105 23.543 28,066 BUG Rating 81-UO-GS B1-U0-G2 B1-U0-G2 81-UO-G3 B2-U0-G3 B2-UO-G3 82-UO-G3 B2-UD-G4 B3-UO-G4 93-UD-64 RW Lumens 3,207 6,267 9351 12,356 151309 18,320 21,666 24,549 27,384 30,319 BUG Rating 132-U0-G1 63-U0-G1 B3-U0-G1 83-U0-G2 B4-UD-G2 B4-UM2 B4-UO-G2 B4-UD-G2 84-U0-G2 85-UO-G3 AFL Lumens 3.219 6,290 9,385 12,401 15,365 18,387 21,745 24,638 27,464 30,429 BUG Rating B1-U0-G1 61-UO-G1 61.1.1"1 B2-UO-G2 B2-U0-G2 S2-UO-G2 82-1.10-G2 W-U0-G2 B3-UD-G3 B3-UO-G3 Na M,data for 4"K CCT. Eaton Eaton's Cooper Llghtrng tl"ness Cooper Lighting 1000 Eaton H 44122 1727 Hi-Cit 74 Sou n Cleveland,OH 44122 Po 77G-48-48 GA 30269 Specifications end A(OH140426 U-[ed States Pr 77686-4800 d---s wbEer.;a by F.T-N Eatan.com w.vw.coaperkighting.enm d,-ge vnrhou[nonce. Page EAUM.31515:04:21 GLEON GALLEON LED LUMEN MULTIPLIER LUMEN MAINTENANCE Ambient TM-21 Lumen Temperature Lumen Multiplier Ambient Theoretical L70 Temperature Maintenance (Hours} 0°C 1.02 160,000 Hours) 10"C 1.01 25°C >94% >350,000 25°C LEG 40-C -93% >250,000 40'C 0,99 50°C >90% a 170,000 50°C 0.97 ORDERING INFORMATION Sample Number:GLEON-AE-04-LED-Et-T3-GM-700 of Product Family' Light Engine Number Light Squares res Lamp Type Voltage Distribution Color Mounting GLEON=Galleon AE-1A Drive 01=1 LED=Solid State Ei=120.277V T2=Type Il All Grey {Blank]=Arm for Round or Current 02=2 Light Emitting 347=347V a T2R=Type II Roadway BZ=Bronze Square Pole 03=3 Diodes 480=480V" T3=Type III BK=Black EA=Extended Arm 1 i=4 T3R=Type III Roadway DP=Dark Platinum MA=Mast Arm Adapter' 05=5 T4FT=Type IV Forward Throw GM=Graphite Metallic WM=Wall Mount 06=6 T4W=Type IV Wide WH=White 07=7 SNQ=Type V Narrow 06=8 5MQ=Type V Square Medium 09=9 5WQ=Type V Square Wide 10=10 SL2=Typa II v iii Control SL3=Type III vv/Spill Control SL4=Type IV w/Spiel Control SLL=90°Spill Light Eliminator Lott SLR=90°Spill Light Eliminator Right RW=Rectangular Wide Type I AFL=Automotive Frontline Options(Add as So ix) Accessories(Order Separately) 2L-Two Circuits" OA/RA1016=NEMA Pholocontrol Multi-Tap-105-265V 7030=70 CRI 3000K° OA/RA1027=NEMA Photocontral-480V 7060=70 CRI 601 OA/RA1201=NEMA Photocontrol-347V 530=Drive Current Factory Set to 5301" OA/RA1013=Photocontral Shorting Cap 700=Drive Current Factory Set to 700mA" OA/RA1014-120V Photoccntrol F=Single Fuse(120,277 or 347V.Must Specify Voltage) MA1252=10kV Surge Module Replacement FF=Double Fuse(208,240 or 481 Must Specify Voltage} MA1036-XX=Single Tenon Adapter for 2-3l8"O.D.Tenon P=Button Type Photoccntrol(120,208,240 or 277VI MA1037-XX=2 @ 180°Tenon Adapter for 2.318"O.D.Tenon PER7=NEMA 7-Pin Twistloek Photocontrol Receptacle MAI197-XX=3@ 120°Tenon Adapter for 2-318"O.D.Tenon R=NEMA Twistiock Photocontrol Receptacle MA1188-XX=4 @90'Tenon Adapter for 2-318"O.D.Tenon HA=50°C High Ambient r MA1189-XX_2 @90"Tenon Adapter for 2-318"0.0,Tenon MS/DIM-1-08=Motion Sensor for Dimming Operation,Maximum 8'Mounting Height."""-" MA1190-XX=3 @90'Tenon Adapter for 2-318"O.D.Tenon MS/DIM-L20=Motion Sensor for Dimming Operation,9'-20'Mounting Height 11-12" MAI ISI-XX=20120"Tenon Adapter for 2-318"O.D.Tenon MS/DIM-11.40_Motion Sensor for Dimming Operation,21'-40'Mounting Height"i MAi03B-XX=Single Tenon Adaptar for 3-1/2"O.D.Tonon MS/X-1-08=Bi-Level Motion Sensor,Maximum 8'Mounting Height"1z1"`r MAIM!) X=2 @180°Tenon Adapter for 3-1/2"O.D.Tenon MS/X-L20=Bj-Level Motion Sensor,9'-20'Mounting Haight","I'a°•'r MA1192-XX=3@ 120°Tenon Adapter for 3-112"O.D.Tenon MS/X•L40=Bi-Level Motion Sensor,21'-40'Mounting Height".'xu u,rs MA1193-XX=4 @90'Tenon Adapter for 3-v2"O.D,Tenon MS-LOB=Motion Sensor for ONIOFF Operation,Maximum 8'Mounting Height IL'r'r" MA1194-XX=2 @90°Tenon Adapter for 3.1/2"O.D.Tenon MS-L20--Motion Sensor for ONIOFF Operation,9'-20'Mounting Height"-""-" MA1195-XX=3@90°Tenon Adapter for 3-112'O,D.Tenon MS.L40=Motion Sensor for ONIOFF Operation,21'-40'Mounting Height 11•It's u FSIR-100=Wireless Configuration Tool for Occupancy Sensor DIMRF-LW=LumaWatt Wireless Sensor.Wide Lens for l -16'Mounting Height 1° GLEON-MT1=Field Installed Mesh Top for 14 Light Squares DIMRF-LN=Lumai Wireless Sensor,Narrow Lens for 15'-40'Mounting Height 16 GLEON-MT2=Field Installed Mesh Top for 5-6 Light Squares L90-Optics;Rotated 90°Left GLEON.MT3=Field Installed Mesh Top for 7-8 Light Squares R90=Optics Rotated 90a Right GLEON-MT4=Field Installed Mesh Top for 9-10 Light Squares MT=Factory Installed Mesh Top LSIHSS=Field Installed House Side Shield W" TH=Tool-less Door Hardware LCF=Light Square Trim Plate Painted to Match Housing 17 HSS=Fsctory Installed House Side Shield" Notes: t.Desig6Lights Consortium'Qualified.Refer to www.designllght ,erg Qualified Products List under Family Models for details. 2.Standard 4000K CCT and minimum 70 ll 3.Requires the use ofa step down transformer when combined with MSrDw,Ml or DIMRF 4.Not to be used with ungrounded systems. S.May he required when two or more luminaires ore oriented an a 9a•or 120'drilling pattern.Refer to arm mounting requirement table. e.Factory installed 2 2L is not available with MS,MSIX or M510IM at 347V or 460V.2L in AE-02 through AE.04 requires a larger housing,no laully used for AE-05 or Al Extended arm option may be required when mounting two or more fixtures per pole at 90'or 123'.Refer to arm mounting requirement table. E.Not ayslleble with Lumai wireless sensors. 9.Extended lend times apply.Use dedicated IES files for 3000K and BOOK when performing layouts.These files am published on the Gaileon lure ire produce page on the wabsita. 1e 1 Amp standard.Use dedicated IES files for 530mA and 7DDmA when performing Iayouts.Thesa files are published on the Galleon luminaire product page on the webslte. 11.Consult factory for more Information, 12-Utilizer Internal step down transformer when 347V or 480V is seiadad. 13,The FSIR-100 accessary Ic required to adjust parameter. 14.Not available with HA option. 16,Replace X with number of Light Squares operating in low output mode. 16.Lumawa"wireless sensora am factory installed only taquiring network components RFEM 1,RF-Gw1 and RF-ROUTt in appropriate quantities.Sae www.eooparl'rghling com for Lumeweaa application information. 17 Not available with house side shield(HSSI. 18.Only far use with SL2.SL3,SL4 and AFL distributions.The Light Square trim plate is painted Elam when the HISS option is selected. 19.This tool enables adjustment of parameters including high and low modes,sensitivity,time delay,cutoff and more.Consult your Saton's Cooper Lighting business representative for additional deters. 20.One required for each Light Square. Eaton Eaton't Cooper Lighting Business 10DO Eaton Bouici 1121 Highway 74 South Cooper Lighting Cleveland OH 44122 FeachueeCay.GA3p26g Speaticationsand H140426 b United States P.77048&48W Emil ions suoiec-to Page 99,9- y�L� Farm—, ww�re coepedigh ig con diange without notice. g 15:04:21 LL ii C\j MUM I IT, I I It 13 ZZI all. as 4- ------ 410 GOD ev O(D 0 !!ge 91 of 136 114ff EXHIBIT 2 S October 30,2014 Mr. Eric Johnson Page 1 of 2 October 30, 2014 File: 193800151 Attention: Eric Johnson City of Oak Park Heights 14168 Oak Park Blvd, N P.O. BOX 2007 Oak Park Heights, MN 55082 Reference: Oak Ridge-Memory Care Addition- Plan Review Dear Eric, We have reviewed the site Development plans for the Oak Ridge Memory Care Addition as submitted by James R. Hill Inc. on October 15, 2014. Fallowing are our initial comments and/or recommendations. Sheet 2.10-Existing,Conditions 1. Clearly identify existing sewer service locations from the mains to the building. 2. Existing 4"water services have been replaced within the ROW. See attached Draft As-Built Sheet. Sheet 4.10-Final Gradina, Drainage and Utility Plan 1. Concrete commercial driveway apron shall be provided at the proposed entrance location, and shall be installed per City standard detail. 2. Coordinate with Washington County the proposed driveway entrance connection to the Oxboro Avenue N. alignment. Construct per City standard detail. 3. City staff to be present onsite for connection to city storm sewer. 4. Provide a Maintenance Agreement for the proposed Underground Storm water System. 5. Be sure not to encroach on storm water easement with construction of westerly retaining wall. Sheet 6.10-Details 1. Add the following City Standard Details: a. STR-7/PEDESTRIAN CURB RAMP DETAILS b. STR-8 /CONCRETE DRIVEWAY APRON- COMMERCIAL c. STR-30/ CONCRETE CURB REPLACEMENT DRIVE LOCATION [CONCRETE D/W APRON} Page 92 of 136 General Comments 1. Provide record plans or as-built drawings following project completion. Storm water Comments See attached Memo. If you have any questions or require further information please call me at (651)967-4619. Regards, STANTEC CONSULTING SERVICES INC. �4* Cristina M. Mlejnek, P.E. Attachments: OPH Oak Ridge Memory Care Addition Stormwater Review Memo Draft As-Built (Washington County Campus City Utility Imp. Sheet U6) OPH City Standard Detail STR-7 OPH City Standard Detail STR-8 OPH City Standard Detail STR-30 c. Andy Kegley-Oak Park Heights Scott Richards-The Planning Company LLC Julie Hultman-Oak Park Heights Mike Isensee-MSCWMO Page 93 of 136 Stantec Memo To: Cristina, Mlejnek From: Nathan Warner Stantec Consulting Services Inc. Stantec Consulting Services Inc. File: 193800151 bate: October 29, 2014 Reference: Oak Park Heights Oak Ridge Memory Care Addition Stormwater Review This memo summarizes the review of materials submitted on i o/16/14 by James R.Hill,Inc., for the Oak Ridge Memory Care Addition. The submittal was reviewed for compliance with the policies of the City of Oak Park Heights Local Surface Water Management Plan and the Middle St.Croix Watershed Management Organization. The site will need to comply with the runoff rate,runoff volume,and water quality policies of the LSWMP and MSCWMO. The following materials were reviewed as part of the submittal: • Site Plans • Existing and Proposed Drainage Maps • HydroCAD Drainage Summary Runoff Rate 1. The peak runoff rate for proposed development shall not exceed the existing rate for the 2,io,and ioo- year rainfall events.The proposed development meets this requirement. 2. Drainage maps should be modified to include contours and land use over the entire drainage area. Runoff Volume i. Per the City's LSWMP,infiltration standards for proposed projects are based on the Middle St.Croix Watershed Management Organization's Watershed Management Plan. The applicant shall work through the review process with the MSCWMO to ensure all standards are being met. 2. Based on the proposed impervious surface area,an infiltration volume(Y2-"over impervious area plus W4" over area with compacted soils)of 1,96o cubic feet is required.The 48"perforated HDPE underground storage trench provides for an infiltration volume of 2,o55 cubic feet. The applicant shall provide soil information(soil borings,if available)and any other relevant information to ensure that infiltration is a feasible option. Water Quality 1. Per the MSCWMO standards,stormwater must be treated prior to discharging into a water body.A grassed swale and underground storage trench are used to provide water quality treatment on this site. 2. There are no current requirements regarding TP and TSS removal.Storm water detention ponds should be designed to NURP standards.There are no storm water detention ponds on the proposed development. Design with eommuntty In mind Page 94 of 136 (3 Stantec October 29,2014 Cristina, Mleinek Page 2 of 2 Reference: Oak Park Heights Oak Ridge Memory Care Addition Stormwater Review Stantec Consulting Services Inc. Nathan Warner Phone:651-604-4754 Nathan.Wamer@stantec.com Design with c omff"ity In mind me c\client\munlcipai\oak_pork_heights_ci_mn\55 private\oak ridge additlon 2014\oph_oakdogememorycare stormwatermemo 102914.docx Page 95 of 136 �r1 -+Ty.�-awr,en SL6E@hQtldHf h�55i5 AN['17Ntl5 9 N[Y51 a31YM r' � w ��' -�oi•;'e�.•. . sJuau.�7nwdue]till11Jf1 F3!7 sndWeo Aiuno7 uo36ut45ehM1 EiOZ d ` NW `sau6rak Mled yep ! f C it A c1 F R � Z.J AAA Fu Lj a . 1 6LY0 SIREL 7 M" r — W 50� .TUB TTI!1 - _ i a o L AC a Ina S w E LU vE4B ADM c app— _ r LU pS ['[6P is Ml � e � 1 i m p u a o a � � a :�Ll��-�.�1.1:�x •l � K i y . . . - - win Is" Ila at _ d GY x s EMU a ° __ �{Q R yyyy 6 %s I g lit Dees I �_� •� _� .. ��# ���s �; fir€ f Variable A © ADA required truncated dome per Mn/DOT std, plate 7036E Q G -5a U1 24" IN. Tp °O B Face of Ior Variable 30 Curb Match Existing Width A-tJ PLAN Round all sloped Top of Curb `intersections Variable Match Existing 3.0' Width 3.0' Variable SECTION B-B 8" Varies 4'-0" Design Street Grade Bituminous Max 50:1 Pathway Max. 20:1 a '4 — or Concrete Sidewalk 6" Concrete 4"Aggregate Base SECTION A-A Concrete curb&gutter PEDESTRIAN CURB RAMP `AST REVISION' DETAILS PLATE 2014 Stantec PLATE NQ. OAK PARK HEIGHTS, MN ir STR-7 Page 97 of 136 CONCRETE SLAB SHALL BE 7" THICK, CONCRETE APRON SHALL BE CONSTRUCTED ON 4" COMPACTED CLASS S GRAVEL BASE (SEE SPECIFICATIONS) 3/4" PER FOOT 18" VARIABLE 10' OR R.O.W. LINE, WHICH EVER IS GREATER VARIABLE GRADE i • i .. . . . . . .. ... . ... 7" CONCRETE PAVEMENT 4" CLASS 5 BASE SECTION A-A INCIDENTAL TO APRON NO SCALE POUR CURB INTEGRAL PAYMENT AREA WITH CONCRETE SLAB AS SPECIFIED A A EXPANSION JOINT (TYP) PLAN NO SCALE LAST REVISION: CONCRETE DRIVEWAY APRON AST RE SIO Sta ntec COMMERCIAL PLATE NO. OAK PARK HEIGHTS, MN STR-s Page 98 of 136 REMOVE EXISTING EXISTING CURB DAMAGE DRIVEWAY REMOVE EXISTING (MINIMUM ONE PANEL} CONCRETE DRIVEWAY SURFACE EXISTING CONCRETE CURB &GUTTER _ BACK OF CURB A Z CONTRACTION JOINT (IYP.) 2' ONE PANEL 2' MINIMUM REMOVE EXISTING EXISTING NON-WEAR BITUMINOUS BITUMINOUS SURFACE rL EXISTING ROADWAY D428 CONCRETE CURB & GUTTER FELT EXPANSION JOINT CL SAWCUT SAWCUT • /F:XTSTING DRIVEWAY 6" CONCRETE DRIVEWAY 1 1/2" TYPE LV3 NON-WEAR BITUMINOUS PATCH EXISTING 1 1/2" NON-WEAR SECTION BITUMINOUS BASE CONCRETE CURB REPLACEMENT R EVISION. DRIVE LOCATION March 2004 Sta me c (CONCRETE D/W APRON) PLATE NO. OAK PARK HEIGHTS, MN STR-30 Page 99 of 136 ENC osuR City of Oak Park Heights To: Planning Commission From: Julie Hultman, Planning&Code Enforcement Date: November 7,2014 Re: 2035 Meeting and Council Representation Schedule Amendment The proposed 2014 Planning Commission meeting calendar and commission representation schedule is attached. The calendar has been created to meet the schedule established by the Planning Commission Bylaws,scheduling its meeting the 2`d or 3'd Thursday of the month,so that it follows the first regular City Council meeting of the month. The commission representation schedule continues the rotation that has been followed in 2014. The Commissioner noted on the schedule for a month is designated as the Commission representative to the City Council meeting in that month. This meeting is typically the Council meeting following the Planning Commission meeting. The Commission should review the meeting dates and representation schedule and move to approve it as presented or with amendment from the Commission. Thank you. Page 100 of 136 2015 OAK PARK HEIGHTS PLANNING COMMISSION JANUARY FEBRUARY S M T W T .. F S 5 1 2 3 l 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 17 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 1 Commissioner Rep.Nelson Commissioner Rep. Thurmes MARCH S M.. W T F.. 5•. $ M` T W T 5 1 2 3 4 ' 5 6 7 1 2 3 4 8 9 1D 11 12 13 14 5 6 7 8 9 10 11 ff22 16 i7 1@ 19 20 21 12 13 14 15 15 1T 18 23 24 25 26 27 28 19 20 21 22 23 24 25 30 31 26 27 28 29 30 Comnnlissioner Rep.Anthony Commissioner Rep.Bye JUNE 1 2 t 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 I 16 14 15 16 17 18 19 20 17 iB 19 20 21 22-, 23 21 22 23 24 25 26 j 27 24 25 1 26 27 28 29 30 28 29 30 F 31 Commissioner Rep.Nelson ommissioner Rep.K remer AUGUST S . T W T F S S.. A4 T 1 2 3 4 l 5 6 7 8 9 10 11 2 3 4 S 6 7 8 12 13 T4 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 23 16 17 18 19 20 21 22 26 27 28 29 30 31. 23 24 25 26 2T 28 29 Commissioner Rep. Thurmes 30 31 Commissioner Rep.Anthony SEPTEMBER g' e 5 M 7 W T F $ 5 M T W 7,o 1 2 3 4 5 6 7 @ 9 10 11 12 4 5 6 7 8 13 14 15 16 17 E25 19 11 12 13 14 15 16 17 20 21 22 23 24 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28- 29 30 31 Commissioner Rep.Bye Commissioner Rep.Kremer .WECEMBE S i M T W -.T F S S M F W Y F S ._ _.. 1 2 3 4 5 6 7 1 2 3 4 5 8 9 TO 11 12 13 14 6 7 B 9 10 11 12 15 16 17 .I 18 19 1 20 21 13 14 15 16 17 --18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27. 28 29 30 31 _..._ ..� Commissioner Rep.Ne son onx»issioner Rep. TT u�mes Schedule relflects meetings on the Thursday following the firs}regular City Council meeting of the month as per Planning Commission Bylaws. Council Meeting Planning Commission Meeting Page 101 of 136 A RECOMMENDING RESOLUTION OF THE PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL, THAT THE REQUEST BY MICHAEL HOEFLER, REPRESENTING TIC PROPERTIES I, LLC FOR A CONDITIONAL USE PERMIT FOR A MEMORY CARE AND ASSISTED LIVING BUILDING EXPANSION AND VARIANCES FOR SETBACKS AND BUILDING HEIGHT AT 6060 OXBORO AVENUE NORTH SHOULD BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from Michael Hoefler for a Conditional Use Permit to allow for a memory care and assisted living building expansion, and Variances for setbacks and building height at Oak Ridge Memory Care and Assisted Living, 6060 Oxboro Avenue North, and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights makes the following findings of fact: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned R-B Residential/Business Transitional District in which nursing homes and similar group housing, to include memory care and assisted living, is a conditional use; and 4. TIC Properties I, LLC has requested a Conditional Use Permit to allow the addition of memory care and additional assisted living units to this Iocation; and 5. TIC Properties has requested a Variance to allow a five foot setback for a driveway turnaround where a ten foot setback is required; and Page 102 of 136 6. The applicant has requested a Variance for a building height of 42 feet where a 35 foot maximum building height is allowed; and 7. City staff prepared a planning report dated November 7, 2014 reviewing the request; and $. Said report rccommended approval of the CQn ditional >Jac Permit and Variances subject to the fulfillment of conditions; and 9. The Planning Commission held a public hearing at their November 13, 2014 meeting, took comments from the applicants and public, closed the public hearing, and made the following recommendation: NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted by from Michael Hoefler for a Conditional Use Permit to allow for a memory care and assisted living building expansion, and Variances for setbacks and building height at Oak Ridge Memory Care and Assisted Living, 6060 Oxboro Avenue North, and affecting the real property as follows: SEE ATTACHMENT A The Planning Commission recommends to the City Council of the City of Oak Park Heights approval of the Variances for the driveway turnaround setback and building height subject to the following findings of fact: Driveway Turnaround Setback: 1. The applicants have proposed a five foot setback for a driveway turnaround where a ten foot setback is required. 2. There is no adverse impact to adjacent property in that it is roadway right of way. 3. There is no impact to the service capacity resulting from this request. 4. The radius of the driveway turnaround is required by the Bayport Fire Department for access of emergency equipment. The practical difficulty results from what is required by the Fire Department and not by the applicant. 2 Page 103 of 136 Building Height: 1. The applicants have proposed a building height of 42 feet where a 35 foot maximum building height is allowed. 2. The structure is not visible to low density properties and exists in an area that has primarily commercial, high density residential or government uses. 3. There is no impact to the service capacity resulting from this request. 4. A building height of over 35 feet for a three stogy elderly care residential facility is not an unusual request. The City has approved building height variances for other elderly care residential buildings. Be and the same as hereby recommended to the City Council of the City of Oak Park Heights for approval with the following conditions: 1. The Oak Ridge Memory and Assisted Living shall remain as senior rental and shall not be converted to non-restricted rental housing. 2. The Applicant shall obtain and access permit from Washington County for the new driveway. 3. All tree removal and landscape plans shall be subject to review and approval of the City Arborist. 4. The grading and drainage plans shall be subject to City Engineer and the Middle 5t. Croix Watershed Management Organization for review and approval. 5. All utility plans shall be subject to review and approval of the City Engineer. 6. All lighting shall be full cut off and be compliant with the lighting standards of the Zoning Ordinance. 7_ The signage shall be compliant with the Zoning Ordinance and shall be set back at least five feet from the property line. 8. The Fire Marshal and Police Chief should review the plans and determine the accessibility of emergency vehicles throughout the development. 9. A snow storage plan shall be provided and shall be subject to review and approval of the City Engineer. 10_ Any mechanical equipment that is ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance. 3 Page 104 of 136 11. The Planning Commission was favorable to the final building appearance, colors and materials. 12. To the extent that Developer's project contains tax exempt facilities, lands or buildings, Developer will execute an agreement with the City to mane a payment in lieu of taxes to the City for the life of the project. A payment in lieu of taxes agreement shall be in a form prepared and approved by the City Attorney. 13. The applicant shall be required to enter into a development agreement if required by the City Attorney. The development agreement shall be subject to the review and approval of the City Attorney and City Council. Recommended by the Planning Commission of the City of Oak Park heights this 13th day of November, 2014. Jim Kremer, Chair ATTEST: Eric A. Johnson, City Administrator 4 Page 105 of 136 ATTACHMENT A r Conditional Use Permit For Memory Care & Assisted Living Expansion And Variances For Setbacks and Building Height At Oak Ridge Place Washington County Property ID: 33.030.20.44.0025 Legal Description: Lot 1, Block 1, Oak Park Heights Garden Physical Address: 6060 Oxboro Ave. N. Page 106 of 136 ATTACHMENT B r Conditional Use Permit For Memory Care & Assisted Living Expansion And Variances For Setbacks and Building Height At Oak Ridge Place 6060 Oxboro Ave.N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Development Request Review with City Staff/Consultants: October 29, 2014 Planning Commission Review & Recommendation: November 13, 2014 Conditional Use Permit - Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the conditional use permit shall become null and void twelve (12) months after the date of approval, unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty(30) days before the expiration of said approval. (401.03.C.4.a and b) Variance—Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the variance shall become null and void twelve (12) months after the date of approval, unless the property owner or applicant has substantially started the construction of any building structure, addition or alteration, or use requested as part of this variance. The property owner shall have the right to submit an application to extend the approval of a variance to the Zoning Administrator not less than thirty(30) days before the expiration of said approval,. (401.4.0 .1 —401.4.C.2) Page 107 of 136 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY MICHAEL HOEFLER, REPRESENTING TIC PROPERTIES I, LLC FOR A CONDITIONAL USE PERMIT FOR A MEMORY CARE, AND ASSISTED LIVING BUILDING EXPANSION AND VARIANCES FOR SETBACKS AND BUILDING HEIGHT AT 6060 OXBORO AVENUE NORTH BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park; Heights has received a request from Michael Hoefler for a Conditional Use Permit to allow for a memory care and assisted living building expansion, and Variances for setbacks and building height at Oak Ridge Memory Care and Assisted Living, 6060 Oxboro Avenue North, and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended the application with conditions. The City Council of the City of Oak Park Heights makes the following findings of facts and resolution: 1. The real property affected by said application is legally described as follows,to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned R-B Residential/Business Transitional District in which nursing homes and similar group housing, to include memory care and assisted living, is a conditional use; and 4. TIC Properties I, LLC has requested a Conditional Use Permit to allow the addition of memory care and additional assisted living units to this location; and 5. TIC Properties has requested a Variance to allow a five foot setback for a driveway turnaround where a ten foot setback is required; and Page 108 of 136 6. The applicant has requested a Variance for a building height of 42 feet where a 35 foot maximum building height is allowed; and 7. City staff prepared a planning report dated November 7, 2014 reviewing the request; and 81 Said report recommended approval of the Conditional Use Permit and Variances subject to the fulfillment of conditions; and 9. The Planning Commission held a public hearing at their November 13, 2014 meeting, took comments from the applicants and public, closed the public hearing, and recommended that the application be approved with conditions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by from Michael Hoefler for a Conditional Use Permit to allow for a memory care and assisted living building expansion and Variances for setbacks and building height at Oak Ridge Memory Care and Assisted Living, 6060 Oxboro Avenue North, and affecting the real property as follows: SEE ATTACHMENT A The City Council of the City of Oak Park Heights approval of the Variances for the driveway turnaround setback and building height subject to the following findings of fact: Driveway Turnaround Setback: 1. The applicants have proposed a five foot setback for a driveway turnaround where a ten foot setback is required. 2. There is no adverse impact to adjacent property in that it is roadway right of way. 3. There is no impact to the service capacity resulting from this request. 4. The radius of the driveway turnaround is required by the Bayport Fire Department for access of emergency equipment. The practical difficulty results from what is required by the Fire Department and not by the applicant. 2 Page 109 of 136 Building Height: 1. The applicants have proposed a building height of 42 feet where a 35 foot maximum building height is allowed. 2. The structure is not visible to low density properties and exists in an area that has primarily commercial, high density residential or government uses. 3. There is no impact to the service capacity resulting from this request. 4. A building height of over 35 feet for a three story elderly care residential facility is not an unusual request. The City has approved building height variances for other elderly care residential buildings. Be and the same as hereby approved by the City Council of the City of Oak Park Heights for approval with the following conditions: 1. The Oak Ridge Memory and Assisted Living shall remain as senior rental and shall not be converted to non-restricted rental housing. 2. The Applicant shall obtain and access permit from Washington County for the new driveway. 3. All tree removal and landscape plans shall be subject to review and approval of the City Arborist. 4. The grading and drainage plans shall be subject to City Engineer and the Middle St. Croix Watershed Management Organization for review and approval. 5. All utility plans shall be subject to review and approval of the City Engineer. 6. All lighting shall be full cut off and be compliant with the lighting standards of the Zoning Ordinance. 7. The signage shall be compliant with the Zoning Ordinance and shall be set back at least five feet from the property line. 8. The Fire Marshal and Police Chief should review the plans and determine the accessibility of emergency vehicles throughout the development. 9. A snow storage plan shall be provided and shall be subject to review and approval of the City Engineer. 10. Any mechanical equipment that is ground mounted or visible from adjacent streets shall be screened as required by the Zoning Ordinance. 3 Page 110 of 136 11. The City Council was favorable to the final building appearance, colors and materials. 12. To the extent that Developer's project contains tax exempt facilities, lands or buildings. Developer will execute an agreement with the City to make a payment in lieu of taxes to the City for the life of the project. A payment in lieu of taxes agreement shall be in a form prepared and approved by the City Attorney. 13. The applicant shall be required to enter into a development agreement if required by the City Attorney. The development agreement shall be subject to the review and approval of the City Attorney and City Council. Approved by the City Council of the City of Oak Park Heights this 25th day of November, 2014. Mary McComber, Mayor ATTEST: Eric A. Johnson, City Administrator 4 Page 111 of 136 ATTACHMENT A Conditional Use Permit For Memory Care & Assisted Living Expansion And Variances For Setbacks and Building Height At Oak Ridge Place Washington County Property ID: 33.030.20.44.0025 Legal Description: Lot 1, Block 1, Oak Park Heights Garden Physical Address: 6060 Oxboro Ave. N. Page 112 of 136 ATTACHMENT B r Conditional Use Permit For Memory Care & Assisted Living Expansion And Variances For Setbacks and Building Height At Oak Ridge Place 6060 Oxboro Ave. N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Development Request Review with City Staff/Consultants: October 29, 2014 Planning Commission Review & Recommendation: November 13, 2014 Conditional Use Permit - Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the conditional use permit shall become null and void twelve (12) months after the date of approval, unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty(30) days before the expiration of said approval. (401.03.C.4.a and b) Variance—Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the variance shall become null and void twelve (12) months after the date of approval, unless the property owner or applicant has substantially started the construction of any building structure, addition or alteration, or use requested as part of this variance. The property owner shall have the right to submit an application to extend the approval of a variance to the Zoning Administrator not less than thirty(30) days before the expiration of said approval. (401 A.0 .1 —401.4.C.2) Page 113 of 136 1307.030 Definitions. (a) dbh : Diameter at breast height-diameter of a tree measured at a point approximately 54 inches above the ground. (b) significant tree: A healthy deciduous tree measuring at least 8 inches dbh, or a healthy coniferous tree at least 10 feet in height. For slower-growing or smaller stature tree species, healthy specimens would be considered significant at 4 inches dbh for ironwood, bur oak or bicolor(swamp white) oak, and two inches dbh for pagoda dogwood or serviceberry. Deciduous softwood species such as cottonwood and silver maple would be considered significant at a size of 12 inches dbh when growing within a floodplain or other riparian area, and significant at a size of 20 inches dbh when growing on other sites. Boxelder, buckthorn (Rhamnus cathartica or R.frangula) and Siberian elm would not be considered significant trees at any size. (c)native woody understory vegetation: shrubs and small trees which are components of natural (unplanted)woodland and brushland areas in Minnesota and which provide important benefits in terms of wildlife habitat, prevention of soil erosion and slowing of runoff. (d) caliper inches: The diameter of a tree measured at six inches above the ground (usually used for trees whose trunks are less than 4 inches in diameter) 1307.040 License Required for Commercial Tree Prunino Chemical Treatment or Removal (a) License application and fee. It shall be unlawful for any person to conduct as a business the cutting, trimming, pruning, removal, spraying or otherwise treating of trees in the City without first having secured a license. 1. Application for said license shall be made at Oak Park Heights City Hall on a form which has been approved by the City. 2. The annual fee for such a license shall be set by the City and said fee will be reviewed annually and specified by resolution. 3. All licenses issued shall expire on the 31st day of December following the date of issue. (b) Proof of Insurance. All applicants for the license must file with the City of Oak Park Heights proof of a public liability insurance policy covering all operations of the applicant hereunder for the sum of at least three hundred thousand dollars($300,000.00)combined single limit coverage. If such insurance is canceled and the licensee fails to replace the same with another policy,which conforms to the provisions of this section,the license shall be automatically suspended until the liability insurance is replaced. 2 Page 114 of 136 Eric Johnson From: K.D.Widin <kdwidin @comcast.net> Sent: Monday, November 10, 2014 3:59 PM To: Eric Johnson; Mark Vierling (E-mail);Andrew Kegley; Betty Caruso; Julie Hultman; Scott Richards; Chris Long;Jennifer Pinski Subject: Oak Ridge PI. Memory Care - Tree Inventory and Replacement Inches OPH Staff- I have reviewed again the tree inventory and landscape plan for the Oak Ridge PI. Memory Care project. I also made a site inspection last week to roughly verify species, number, and relative placement of trees at the site. Once back in the office, I checked all diameters and species on the tree inventory list, and all appear to be within the ordinance guidelines for significant trees. When re-checking the totals of existing trees on the plans, the developer's total for diameter inches to be removed was too low. They had left out a 29 in. diameter cottonwood (tree no. 2039).When re-calculating, using the correct total for removal diameter in. of 637,the tree replacement requirement came out to be 579 in.. Subtracting the 75 in. of trees proposed to be planted,the tree replacement requirement would be 504 in.. If replacement in. of trees cannot be planted on the property,the "cash in lieu of replacement" amount for this project would then be$25,200. (504 in. x$50./diam. in.). I will send a copy of this report to the development architect. Please contact me if you have any questions. Kathy Widin Arborist City of Oak Park Heights 2 Page 115 of 136 Eric Johnson From: K.D. Widin <kdwidin @comcast.net> Sent: Monday, October 20, 2014 9:01 PM To: Eric Johnson; Mark Vierling (E-mail);Andrew Kegley; Betty Caruso;Julie Hultman; Scott Richards; Chris Long;Jennifer Pinski Subject: Oak Ridge Place - Memory Care - Tree Inventory& Landscape Plan OPH Staff I have reviewed the proposed development plans submitted for the Oak Ridge Place Memory Care Addition, and have the following comments: 1. Design- it is attractive and should complement the site and its function. 2. Plant List- is good, containing plants that are proven to survive well in this area, be relatively low-maintenance and, for the most part, less sensitive to serious insect, disease and cultural problems. I would, however, recommend replacing at least half of the 'Greenspire' linden with 'Redmond' linden or another cultivated variety of American linden. The latter are less susceptible to stem girdling roots and Japanese beetles than are 'Greenspire' lindens. 3. Planting Detail - This looks o.k., but they should add: "Remove any twine or rope which is tied around the base of the trunk". Also, the City of Oak Park Heights does not usually recommend staking of trees. If nursery stock is grown and planted properly, staking should not be required for most planting sites. 4. Tree Inventory-the site is large enough and has enough significant trees that the Tree Preservation Ordinance, 1307, applies to the project. On the plans,the tree inventory looks complete and there is a graphic of trees to be removed/saved, as well as a table listing all trees on the site and whether they are to be removed or retained on site. Plugging their numbers into the Tree Replacement Requirement calculation in the OPHts. ordinance,the project would be required to replace 527 caliper in. of trees. After subtracting the 75 cal. in, of trees which are proposed to be planted in the landscape plan, the project would need to replace 452 cal. in.. If the trees could not be planted on the site, $50./cal. in. would be required as "cash in lieu of planting" and for 452 cal in.would equal $22,600.. I plan to inspect the site to compare the plans to trees on site and confirm the tree inventory sometime the first week of November. Please forward my comments to the developer after staff review. Please contact me if you have any questions regarding this review. Kathy Widin Arborist City of Oak Park Heights i Page 116 of 136 � s Oak Park Heights Request for Council Action Meeting Date November 24, 2014 Agenda Item 2015 City Council Meeting Dates Time Req. 5 Agenda Placement New Business Originating Department/Requestor Adininistration/Jennifer Pinski A Requester's Signature . _.-i_ Action Requested Review dates and make any necessary changes; adopt schedule for 2015 Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised),. Here is a list of regular meeting dates for the City Council based on the schedule of the second and fourth Tuesday of each month: January 13 July 14 January 27 July 28 February 10 August I 1 February 24 August 25 March 10 September 8 March 24 September 22 April 14 October 13 April 28 October 27 May 12 November 10 May 26 November 24 June 9 December 8 June 23 December 22 Please review and make any necessary changes. Page 117 of 136 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 118 of 136 8 Oak Park Heights Request for Council Action Meeting Date Monday. November 24th,2014 _ Time Required: 10 Minutes Agenda Item Title: City f Oak Park Heights- Contribution and Role—New Bayport Fire Station. Agenda Placement New Business Originating Department/Requestor Mayor McComber Requester's Signature Action Requested See Below Background/Justifcation (Please indicate if any previous action has been taken or if other public bodies have advised): I would like the City Council to discuss the recent Fire Department plans relative to the construction of a new Fire Station and City of Oak Park Heights role and financial commitments. Attached: City Resolution of conceptual support—Feb 2014-414-02-08 Page 119 of 136 RESOLUTION 14-02-OB A RESOLUTION' St f,'',c)RTIM"'THE CONCEPT OF THE CONSTRUCTION OF A NEW FIRE STA I10'J H.)R CHE BAVPORT FIRE DEPARTMENT AND TIM ARRANGEMENT FOR A MULTI-YEAR SERVICE AGREEMENT FOIL FIRE PROTECTION SERVICES Whereas,the City of Oak Park IEcights has purchased Fire PrUtection Services from the Citv cif Bayport for more than fifteen years;and, Whereas, the Ba>Tort lire Department has provided superior semices with an all-volunteer staff.arid. Whereas,the City annually executes a service agreement to r such Fire Protection Services that is an agreement for services only;and. Whereas, the City does not desire at this time to acquire ownership of fire dep,irtment capital equipment of infrastructure nor be responsible for its costs,except as noted below:arid. Whereas, the City of Bavlx)rt Fire Station has generally exceeded its useful life and semice capacities needed for a community of current size and which is anticipated to continue to groxv. VOW,THEREFORE, BE IT RESOLVED that the City of()a'. F'a::rk Heights clues support the execution of a multi-year service agreement.possibly extendinL linen years, supplanting the annual contract process for allocation of lire Protection Service­, •[� ject to a revised final agreement executed beiwven the lour participating public entitit5 of the City of Ba}port, Iiaviown Township, West Lakeland Township and the City of Oak bark Heights. BE IT FURTHER RESOLVED that the City Council for the City of Oak Park Heights does support the concept of a new fire station with a funding scenario that is appropriately allocated between the four participating public entities of the City of Bayport_ lBayfown Township, West Lakehind Township and the City of Oak Park lbights which at this time is conceptually based upon the Fair Share Formula. BE IT FURTHER RESOLVED that a final partnership agreement shall be executed between the four rl, ieipating,public entities for a new fire station which must also address issues related to dcp_ �r-c from the agreement. substantial changes in a taxable property. ownership of property mid major capital and services to be provided or others platters as they may arise. Adopted by the C'it► Council,this f% day of February,2014 f ��, / - Mary N cCoinber,Mayor Altezif. Eric Johnson, Cif Administrator jr i Page 120 of 136 Oak Park Heights 9 Request for Council Action Meeting Date November 24th, 2014 Time Required: 5 Minutes Agenda Item Title: 2015 City Dental Pj&a' bn17es and Agreement Agenda Placement New Busine Z/ - Originating Departrnent/Regz sto. E ohnson Administrator Requester's Signature Action Requested See glow Background/Justification( ease indicate if any previous action has been taken or if other public bodies have advised): Please see attached. Page 121 of 136 a. City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 11121/14 MEMO , TO: Mayor and City Council mb FROM: Eric Johnson,City Admi ' r RE: City Dental Plans The City recently took action to amend its health i surance plan for employees to a plan with comparable considerable cost savings to both employer and employee via th. implementation of a Health Savings Account process.The City has also researched possible options for amendment o dental plans. The City's current dental plan is through Delta Dental and because the new health insurance plan provides for pediatric dental care, it is no longer necessary for that to be included in the dental plan. Thus,the City's current dental plan (Al)does include pediatric dental. Changing plan Al to eliminate the pediatric dental portion to(A2)would reduce the monthly premium by a small amount.The City will be moving to Plan A2. Both the City and The Employees save by this action alone as the cost share for 2015 is: Family: (79.5%City/20.5%Employee) Single: (84.5% City/15.5%Employee) One additional option considered would be to switch to Millennium Choice Standard(B). This option provides substantially the same coverage but with a higher set of maximum benefits if an employee utilizes the PPO Network,AND results in an even greater cost savings. rSingle Single+1 Family nt Plan,-,vith ediatrtc dental S43.03 $124.85 5124.85 nt Plan 7.�ithout ediatnc dental 543.05 5115.25 5115.25 nium Choice Standard S 12.40 Sgt 35 111 25 nium Choice Enhanced $45 05 585.55 S11820 While the"B"plan can result in some cost savings, this does result in the City offering an enhanced plan which if adopted could be construed as"current benefit"under the given Labor Agreement and would likely need to be maintained. From this perspective alone, moving to Plan B is not advisable. However in discussing the possibility with the City's labor groups,of both saving money and enhancing plans without the longer term contractual risk is worthwhile.Accordingly,the enclosed amendment language would afford the City and Employees an ability to realize the savings of the Plan B option, without the longer term risk of establishing an unbreakable a new set of current benefits.The Agreement provides the City the right to terminate the Enhanced Benefits of Plan B and revert to the A2 package at the start of any Plan year. The overall savings may be small,perhaps$2,000,but is without longer term risk. Requested Action: If determined to be in the best interest of the City and consistent with the foregoing,authorize the City Administrator finalize and implement the enclosed Agreement with the City Union representatives at such time it is acceptable to all parties. Page 122 of 136 Amendment#2 to the 2014-2016 Labor Agreements Between the City of Oak Park Heights and Labor Unions of the City of Oak Park Heights The City of Oak Park Heights ("the City") and the three Labor Unions (TEAMSTERS—Supervisors — Local 329, Law Enforcement Labor Services — Police Patrol - Local 382 and AFSCME — Local 517) ("the Unions") each agreed during tFie fakor negotiations preceding the current Contract that all parties desired to explore dental coverage opportunities that would provide quality!coverage but possibly result in cost savings for both the City and Employees.Pursuant to such agreements,subsequent discussidns between the City and the Unions have been held in in good-faith during resulting in this Amendment#2 Further,As it relates to a possible shift or change in dental coverages,the City and Unions agree that there is value in maximizing benefits and reducing short and long term costs.Following this protocol,the City and its three Unions agree to the following: 1. The City may execute an updated agreement with Delta Dental that is anticipated to offer Enhanced Benefits to City Employees and reduce monthly premiums,such as those found in Exhibit A,compared to the current dental policy as found in Exhibit B and would be effective for January 15'2015.The length of this 2015 agreement with the Enhanced Benefits with Delta Dental is for a minimum of one year. 2. The City shall not be obligated to maintain these Enhanced Berjefi beyond 2015 and at any time after 12/31/15 the City may reduce the dental benefit packages to the Base Standard whin ar Eo rages in place as of 12-31 2014 as found in Exhibit B. Reversion to the Base Standard by the City may only occur at renewal and effective for January 15t. The term Base Standard relates to a set of coverages,not a given plan name. 3. As rates and or plan changes become available,typically in the 0'Quarter of each year,the City shall attempt in good-faith to provide reasonable notice prior to any discontinuation or possible supplementation of any Enhanced Benefits for any prospective year.The Unions should also regularly communicate with City staff so as to also monitor possible benefit changes,their timelines and impacts. 4. All cost sharing percentages remain unchanged regardless of any Dental Plan that is implemented. 5. Should any one(or several)of the provision of this Agreement be found to be un-enforceable,the balance of the Agreement shall be terminated and the Base Standard shall be implemented. SIGNETD and AGREED UPON BY 1Q ) AFSCME— Local 517—Steward L.E.L.S—Police Patrol—Local 382- Steward AFSCME— Local 517—Business Agent L.E.L.S—Police Patrol—Local 382— Business Agent Teamsters—Supervisors—Local 320- Steward City of Oak Park Heights—Mayor Teamsters—Supervisors—Local 320— Business Agent City of Oak Park Heights—City Administrator i' Page 123 of 136 Exhibit A. To the Amendment#2 to the 2014-2016 Labor Agreements Enhanced Benefits Page 124 of 136 L)ELIA L)tR'1AL ciF ;I1 ! % NLS0j':'t Proposal For: OPH Proposed Effective Date: January 01, 2015 Prepared By: A.T.Group October 21, 2014 Delta Dental Connect• Dental Dental Of Minnesota•651-406-5920 or ToH Free 800-906-5250 Email: deltadenta lconneetCdeltadentalmnadmin.org•Website: www.deltadentalmn.org Page 125 of 136 urLrA L>>;N. i;\l 0� Ml , v>=soTA The Delta D,,-_-ntaj Difference Employees know a good dental plan when they see ogle.When the name on that plan The nation's largest dental benefits provider with 62 million members says Delta Dental of Minnesota, it's an nationwide. immediate testament to quality, value, The state's largest dental benefits provider-3.8 million members service,expertise and commitment. In other words, not just a good plan—a great nationwide in more than 7,500 Minnesota-based groups. one.We invite your group to experience The largest tenure in the state-more than 45 years-as your first-hand what the Delta Dental Difference hometown dental benefits expert. is all about. 97 percent member satisfaction with our quality of service. 98 percent customer retention year after year. 99 percent of claims paid within 10 business days with 99 percent u p f�to 90 accuracy. Rated"A"(Excellent)by A.M. for 15 straight years for our financial Delta Dental stability. DELIVERS SAVINGS �.<��"9ft.'St �'aE'tS`Vl3i'li: �IiPdrPt'4;93kd ;aiaci tR�r' '+airtirMan the competitors simply cannot provide! Delta Dental Premier@ network has approximately 700 more dentists than the closest competing network-four out of five participating Minnesota dentists 3,000 unique network dentists in Minnesota 145,000 network dentists nationwide Delta Dental Networks 89,500 DENTISTS . 145MODIFINTISTS 23,000 DENTISTS Delta Dental F'PO Delta D�, , large network largo t network highest out-of-pocket Cori • lowest out-of-pocket cost low out-of-pocket cost balance billing significant discounts • negotiated fees ZFRO diSCOUrtts ZERO balance-billing ZERO balance-billing ZERO paperwork ZERO paperwork Other Dental PPO Carriers s 211111 stS discounts balance-billing SOME balance-billing ZERO discounts SOME required paperwork 2;7 s v,ellA 7t?n;ai nr Ae;o nesQfa ann Is off ltitee All rigl-:5 re:ier eG Della Dd rl- I•.ce see o:IhF el,.ua,lal�Idr 5 Ass oat of J'ti B•ci:k.I1 0 s www.deltadentalmn.org Page 126 of 136 } a' t DELTA DEN'I'AL OF MINNESOTA OPH 10-199 Eligible Employees Plan Option I PUn OP Dual Option t i Dental !i, Delta to Dental �._.. ., Millennium Choice - Standard Benefit - �. Out of Network i' Diagnostic and Preventive Services >Oral Evaluations(Checkup or Exam),Dental Cleanings 100% 80% 100% >Radiographs(X-rays),Fluoride Treatments Basic Services >Basic Restorative Care and Services 90% 50% 80"/a o Amalgam(Silver)Fillings,Sealants, Space Maintainers,Palliative Treatment for Emergencies >Oral Surgery Services •Basic Extractions 100% 50% 80%° •Complex Surgical Extractions 80% soO/ 80% >Basic Endodontics 80% 50% 50% >Basic and Complex Periodontics 80% 50% 50% Major Services >Major Restorative Services 50% 50% 50% o Posterior composite resins,Inlays t o Crowns and Crown Repairs,Onlays¥ >Prosthetic Services o Bridges and Dentures¥§ >Implants§ Deductible Per person/fanvly per calendar year None $25/$75 $25 1 S75 Does not apply to Diagnostic and Preventive Services Annual Plan Maximum Per covered person per calendar year $2,000 $2,000 $1,000 Page 127 of 136 J(FL.=..�4._.m.<^sv ➢JCX".'�°i{,b�. �.'' 1+15..7.1� a"r: C'`' :!nk �'vtw"S DELTA DENTAL OF MINNESOTA Network: Dual Option Program-Delta Dental PPO/Delta Dental Premier Product: Millennium Choice Standard Quote ID: 162683 Contract Length: 12 Months Quoted By: A.T.Group Proposed Effective Date: January 01,2015 Monthly Rates L10-199 Eligibles 80%employee/80%dependent* $42.40 $81.35 $111.25 Our rates include all applicable taxes and fees. t Optional Treatment:Plan member receives the amalgam benefit for the least costly,commonly performed course of treatment. The plan member is responsible for the balance of the treatment cost.li Coverage does not include related services such as build-ups, pins,posts or cores. §Missing-tooth exclusion applies during the first 24 months of coverage. Claim payments are subject to review. We strongly recommend a pre-estimate for implants and all major services. *Enrollment must consist of at least 80%of all eligible employees and 80%of all eligible dependents not covered by another dental plan with a minimum of 5 employees enrolled.Annual open enrollment applies if 10 or more employees enroll.Groups with more than 20%of eligible employees residing outside of Minnesota are subject to underwriting review and are not eligible for pooled product rates.Seasonal or temporary employees and groups in which 50%or more of the employees are related(blood relation,marriage,adoption,etc.)arc not eligible for coverage. Contact your Delta Dental Connect Sales Representative with any questions: (651)406-5920 or(800)906-5250. This quote is valid for 90 days from October 21,1014for the Proposed Effective hate. PID:MN-86-1-1-3-0-0-0 Page 128 of 136 PID2:MN4842-9-6-0-0-0 ♦ . fil WF"', DELTA DENTAL Q MINNESOTA Dear Benefits Manager: The privacy of personal health and financial information has always been important to Delta Dental of Minnesota. Federal law requires that all financial institutions,including insurance companies,provide their customers with a privacy notice annually. Limited dental plans,like Delta Dental,meet this obligation by providing a notice to each contracting group. The law, called the Gramm-Leach-Bliley Act,prohibits disclosure of non-public personal financial information to third parties without the individual's consent. Below please find Delta Dental of Minnesota's privacy notice pursuant to the Gramm-Leach-Bliley Act. Another Federal Law,HIPAA,includes important privacy protections. State privacy laws also protect personal data. Delta Dental does not transfer any personally identifiable financial or health information as a result of the administration of your dental benefit plan to any non-affiliated third party,except to process claims or as permitted by law. This policy does not represent any change from past practices. If you have questions about this privacy notice or other aspects of our privacy policies,please contact your Delta Dental account manager. Sincerely, Joseph P. Lally Vice President Strategic Planning DELTA DENTAL OF MINNESOTA WILL NOT DISCLOSE NON-PUBLIC PERSONAL HEALTH OR FINANCIAL INFORMATION CONCERNING ANY PERSONS COVERED UNDER OUR DENTAL BENEFIT PLANS TO THIRD PARTIES NOT AFFILIATED WITH DELTA DENTAL,EXCEPT AS NECESSARY TO PROCESS CLAIMS FOR DENTAL SERVICES PROVIDED TO OUR SUBSCRIBERS OR AS PERMITTED BY LAW. Page 129 of 136 Exhibit B To the Amendment#2 to the 2014-2016 Labor Agreements Base Standard Page 130 of 136 S DELTA DENTAL OF MINNESOTA Proposal For: OPH Proposed Effective Date: January 01, 2015. Prepared By: A.T.Group October 27, 2014 Delta Dental Connect-Dental Dental Of Minnesota•651-406-5920 or Toll Free 800-906-5250 Email: deltadentalconnect@deltadentalmnadmin.org•Website:www.deltadentalmn.org Page 131 of 136 D L L I A L)ENIAL 0 F lstINNLS01A Employees know a good dental plan when they see one. When the name on that plan The nation's largest dental benefits provider with 62 million members says Delta Dental of Minnesota, it's an nationwide. immediate testament to quality,value, The state's largest dental benefits provider-3.8 million members service, expertise and commitment. fn nationwide in more than 7,500 Minnesota-based groups. other words, not just a good plan—a great one.We invite your group to experience The largest tenure in the state-more than 45 years-as your first-hand what the Delta Dental Difference hometown dental benefits expert. is alf about. 97 percent member satisfaction with our quality of service. 98 percent customer retention year after year. 99 percent of claims paid within 10 business days with 99 percent up to 90 accuracy. Rated"A"(Excellent)by A.M. for 15 straight years for our financial Delta Dental stability. DELIVERS SAVINGS the s competitors simply cannot hor Delta Dental Premiert�network has approximately 700 more dentists than the closest competing network-four out of five participating Minnesota dentists 3,000 unique network dentists in Minnesota 145,000 network dentists nationwide Delta Dental Networks ® 5,00l Ir I �iO Io 1 � I 13eit.� i72ntal PPt)' Delta Dental Premier large network largest ne.twork higho-'t o.jt-of-porker cost lowestouvof•pockm cost low out-of-pocket cost :ilarce-billing significant discounts negotiated Feet /f lRo discounts ZERO balance-billing ZERO balance-trifling ZERO paperwork ZERO paperwork C" Other Dental PPO Carvers a I I'D 51 discounts balance-billing SOME balance-billing ZERO discounts SOME required paperwork www.deltadentalmn.org Page 132 of 136 ==:pnnoz"""�"' DELTA DENTAL OF MINNESOTA OPH 15-29 Eligible Employees Diagnostic and Preventive Services 1001! >Oral Evaluations(Checkup or Exam) >Radiographs(X-rays) >Dental Cleanings >Fluoride Treatments Basic Services 80111', >Basic Restorative Care and Services o Amalgam(Silver)Fillings, Sealants,Palliative Treatment for Emergencies >Oral Surgery Services o Extractions only >Basic Endodontics >Basic and Complex Periodontics Major Services 50% >Major Restorative Services o Posterior composite resins,Onlays,Inlays t o Crowns and Crown Repairs¥ >Prosthetic Services o Bridges and Dentures§ >Implants§ Deductible $251$75 Per person/family per calendar year Does not apply to Diagnostic and Preventive Services Annual Plan Maximum $1000 Per covered person per calendar year Page 133 of 136 e DELTA DENTAL OF MINNESOTA Network: Delta Dental Premier Network Product: Comprehcnsive Standard Quote ID: 163257 Contract Length: 12 months Quoted By: A.T.Group Proposed Effective Date: January 01,2015 Metropolitan Area:.Zip Code Prefix: 550,551,553,554 Monthly Rates 115-29 Eligibles 100%employee/75%dependent;with dependent Anouai Open Enrollment* $43.05 $115.25 Our rates include all applicable taxes and fees. f Optional Treatment:Plan member receives the amalgam benefit for the least costly,commonly performed course of treatment. The plan member is responsible for the balance of the treatment cost.¥Coverage does not include related services such as build-ups, pins,posts or cores. §Missing-tooth exclusion applies during the first 24 months of coverage.Claim payments are subject to review. We strongly recommend a pre-estimate for implants and all major services. *Enrollment must consist of at least 100%of all eligible employees and 75%of all eligible dependents not covered by another dental plan with a minimum of 5 employees enrolled.Annual open enrollment applies to dependents only.Groups with more than 20%of eligible employees residing outside of Minnesota are subject to underwriting review and are not eligible for pooled product rates. Seasonal or temporary employees and groups in which 50%or more of the employees are related(blood relation,marriage, adoption,etc.)are not eligible for coverage. Contact your Delta Dental Connect Sales Representative with any questions: (651)406-5920 or(800)906-5250. This quote is valid for 40 days from October 27,2014 for the.Proposed Effective Date. Page 134 of 136 PID:MN-19-0-1-3-0-0-0 DELTA DENTAL OF WNVESOTA Dear Benefits Manager: The privacy of personal health and financial information has always been important to Delta Dental of Minnesota. Federal law requires that all financial institutions,including insurance companies,provide their customers with a privacy notice annually. Limited dental plans,like Delta Dental,meet this obligation by providing a notice to each contracting group. The law, called the Gramm-Leach-Bliley Act,prohibits disclosure of non-public personal financial information to third parties without the individual's consent. Below please find Delta Dental of Minnesota's privacy notice pursuant to the Gramm-Leach-Bliley Act. Another Federal Law,HIPAA,includes important privacy protections. State privacy laws also protect personal data. Delta Dental dogs not transfer any personally identifiable financial or health information as a result of the administration of your dental benefit plan to any non-affiliated third party,except to process claims or as permitted by law. This policy does not represent any change from past practices. If you have questions about this privacy notice or other aspects of our privacy policies,please contact your Delta Dental account manager. Sincerely, Joseph P.Lally Vice President Strategic Planning DELTA DENTAL OF MINNESOTA WILL NOT DISCLOSE NON-PUBLIC PERSONAL HEALTH OR FINANCIAL INFORMATION CONCERNING ANY PERSONS COVERED UNDER OUR DENTAL BENEFIT PLANS TO THIRD PARTIES NOT AFFILIATED WITH DELTA DENTAL,EXCEPT AS NECESSARY TO PROCESS CLAIMS FOR DENTAL SERVICES PROVIDED TO OUR SUBSCRIBERS OR AS PERMITTED BY LAW. Page 135 of 136 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 136 of 136