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HomeMy WebLinkAboutUntitled (2) SIGNAL AND LIGHTING MAINTENANCE AGREEMENT BETWEEN THE CITIES OF SAINT PAUL AND OAK PARK HEIGHTS An Agreement dated this ,2 day of 04---Q ,2000 by and between the City of Saint Paul, Minnesota, hereinafter called "St. Paul" and the City of Oak Park Heights, Minnesota, hereinafter called "Oak Park Heights" WITNESSETH: Whereas, St. Paul possesses the skill and expertise via its, Department of Public Works,to service, repair and maintain traffic signals and have serviced its own signals for several decades (the "Services"); and Whereas, Oak Park Heights has need of the Services at various locations within its borders; and Whereas, both St. Paul and Oak Park Heights are willing to enter into an agreement whereby St. Paul will provide Oak Park Heights with Services and Oak Park Heights will pay St. Paul for the same; and Whereas, both St. Paul and Oak Park Heights are authorized pursuant to Minnesota Statutes §471.59 to enter into such and agreement, now therefore, IT IS MUTUALLY AGREED BY AND BETWEEN ST. PAUL AND OAK PARK HEIGHTS AS FOLLOWS: 1. That St. Paul will provide general maintenance and repair Services for those traffic signals and lights listed on Addendum A which is incorporated herein by reference. 2. That Addendum A may be amended by Oak Park Heights at any time providing such amendment is in writing and specifically describes the nature and type of such matter, its location and effective date of the change. Such amendment shall be sent to Thomas Eggum, Director of Public Works, 10th floor City Hall Annex, Saint Paul, Minnesota 55102. 3. That St. Paul will provide preventive maintenance for the traffic signals set forth in Addendum A and as detailed in Addendum B which is incorporated herein by reference. 4. That Addendum B may be amended by Oak Park Heights in the same manner set forth in paragraph 2 above. 5. That the maintenance work performed by St. Paul of any kind described above is applicable to all hardware, control equipment and emergency vehicle preemption devices. 6. That all electrical work performed by St. Paul will be in conformance with the national electrical code and in a neat and workmanlike manner. Further, traffic control during any maintenance performed by St. Paul shall be structured according to Appendix B of the manual of uniform traffic control devices. 7. That any damaged materials removed by St. Paul from the traffic signals pursuant to this agreement shall be turned over to Oak Park Heights for inspection and disposal. 8. That Oak Park Heights will, prior to its purchase of new traffic signals, furnish a copy of the proposed bid specifications to St. Paul; and St. Paul shall provide its written advice, and commentary regarding the same within ten (10) working days after receipt of same. 9. That Oak Park Heights shall furnish to St. Paul a copy of any and all repair and maintenance manuals and revisions of the same for any and all equipment. 10. That Oak Park Heights shall, from time to time, provide a written list of persons authorized by Oak Park Heights to call for service hereunder. Any call for service by any other persons shall be verified by St. Paul before work commences. 11. That authorized Oak Park Heights representatives shall direct telephone calls for Services when needed between the hours of 7:30 AM and 4:30 PM Monday through Friday, excluding legal holidays to St. Paul's traffic operations center at 487-7200. At all other times, calls for service shall be directed to St. Paul's 24-hour dispatcher at 292-6600. 12. That St. Paul shall immediately dispatch qualified personnel to repair and correct emergency or dangerous situations on a priority basis considering all signals/streetlights maintained by St. Paul, taking care of the most dangerous situations first. 13. That St. Paul shall, for non-emergency or non-dangerous situations, respond to calls for service within two (2) hours if such calls are received between 7:00 AM and 5:30 PM, Monday through Friday, excluding legal holidays. A call for service at any other time shall be responded to within three (3) hours. 14. That to the extent possible, depending on St. Paul's complement of available staff and available parts, any traffic signal covered hereunder shall be restored to normal operation within twenty-four (24) hours from the time the call for service is received. 15. That in the event the controller unit of a traffic signal covered hereunder need shop repairs, St. Paul shall, in the interim, supply at no cost to Oak Park Heights a basic controller unit for the safe traffic flow of an intersection, but such controller need not be coordinated. 16. That St. Paul will keep a complete log of all work performed and shall for each call for service fill in the log-in sheet kept at an intersection. 17. That Oak Park Heights will provide a current timing sheet for each traffic signal covered hereunder and which shall be kept in the appropriate controller cabinet. 18. That as to all preventive maintenance required under Addendum B and noted as to be performed by six-month intervals, such maintenance shall be performed between April 1 and May 15 of any calendar year and October 1 and November 15 of any calendar year. 19. That St. Paul will, besides the preventive maintenance reflected on Addendum B, perform a general survey of all of the traffic signals covered hereunder and submit a general report to Oak Park Heights on the condition of same. 20. That St. Paul will give twenty-four (24) hours advance notice prior to beginning any preventive maintenance reflected on Addendum B. 21. That St. Paul will perform the preventive maintenance work reflected on Addendum B at off-peak traffic hours. 22. That St. Paul will bill Oak Park Heights for Services rendered hereunder on a monthly basis detailing a description of the work involved; the labor and equipment used in the performance thereof, and the parts and materials furnished. 23. That labor charges will be billed by St. Paul at the wage it has established as adjusted, via collective bargaining with the various occupational groups who actually perform the work. Such wage rates will also be adjusted to reflect the cost of fringe benefits paid by St. Paul to those occupational groups who actually perform the work. Further, the wage rates and/or fringe benefits will be adjusted if the occupational groups are working holidays, are on overtime status or have been subject to callback as the case may be and as determined by the time when work is performed hereunder. The labor charges referenced shall commence at the time travel begins and terminate when travel ends for any task performed for Oak Park Heights hereunder. 24. That Oak Park Heights shall be billed for parts and materials at St. Paul's actual cost plus a markup of twenty percent (20%) to cover the costs of restocking, handling and operating expenses. 25. That Oak Park Heights will remit the sums payable to St. Paul within thirty (30) days after its receipt of same. 26. That all written notices and other communications required hereunder shall be sent to: FOR ST. PAUL: JOHN MACZKO P.E. 899 N. Dale Street St. Paul, MN 55103 Phone: (651) 487-7206 FOR OAK PARK HEIGHTS: KIM KAMPER 14168 Oak Park Blvd N PO Box 2007 Oak Park Heights, MN 55082 Phone: (651) 439-4439 27. St. Paul and Oak Park Heights shall each indemnify and hold the other harmless from any and all claims, suits or damages resulting from or caused by any negligent act or omission, or any intentional tort of its respective employees, that may arise from the performance of this Agreement. 28. That either St. Paul or Oak Park Heights may terminate this agreement without cause upon sixty (60) days written notice from one to the other and any charges for Services rendered prior to the termination date shall survive until paid. 29. There shall be no assignment of this Agreement except upon the written consent of the nonassigning party, which consent shall not be unreasonably withheld. 30. Except as provided in Paragraphs 2 & 4, this Agreement may be amended or any of its terms modified only by written amendment authorized and executed by St. Paul ak Park Heights. -RO AS • FORM: CITY OF Or. PARK HEI T B t//e. Oak -ark Heights City Atto - Mayor Y City Administrator APPROVED AS TO FORM: CITY OF SAINT PAUL 0 By NIA_ St. Paul City Attorney's Office Mayor By r s B .• 46.4 Director'- 121'15/`l' Dire• •, o- 12,00c, Department of Finance and Department of Public • ks Management Services • ADDENDUM A CONTRACT MAINTENANCE LOCATIONS OAK PARK HEIGHTS, MINNESOTA SEPTEMBER 14, 2000 EVP COORD? YEAR IN LOCATION (YIN) (YIN) OPERATION Signals: 58th Street and Neal Avenue Y N 2000 Street Lighting: Luminaies located on signal system poles at: 58th Street and Neal Avenue • s ADDENDUM B PREVENTIVE TRAFFIC SIGNAL MAINTENANCE TASK LIST OAK PARK HEIGHTS, MINNESOTA SEPTEMBER 14, 2000 MAINTENANCE PREVENTIVE MAINTENANCE TASKS INTERVAL (Months) Page 1 of 3 6 12 CABINET (per unit) -lubricate hinges and lock x -clean filters x -replace filters x -check weatherproof seal (gasket) x -check anchor bolts x -check for water accumulation, duct sealant x -check ground rod clamp and wire x -check wiring schematics and records x -check operation of fan and heater x -check radio interference filter x -check lightning arrestor x -check circuit breaker x -check ground fault receptacle x -measure voltages at service inputs in cabinet x -check and record current being drawn x SIGNAL HEADS (per unit) -clean lenses, signs and reflectors (every other year) -replace lamps (Every other year or as needed) -check alignment x -check for wear on mounting hardware x -check mast arm x -check for cracks or rust in the hardware x -check for bent hoods, wing nuts, hinges x -replace substandard parts x -replace defective lenses and reflectors x -check locking ring (surface) x -check condition of backplates x -perform nighttime check for visibility x ADDENDUM B, Page 2 of 3 MAINTENANCE INTERVAL PREVENTIVE MAINTENANCE TASKS (Months) Oak Park Heights, Minnesota 9/14/2000 6 12 MAST ARMS AND POLES (per unit) -inspect for rust and spot paint as required x -inspect joints for rust/cracks at arm/upright location and at base plate x -inspect anchor bolts for rust and tightness x -inspect horizontal and vertical angle of arm x PUSH BUTTONS (per unit) -check and actuate push buttons on each end of crosswalk x -visually verify ped signal timing/operation x -check push button signs, clean/replace x DETECTORS (Per approach) Sensors -visually inspect roadway along loop saw cut for exposed wires, cracks, etc. x -verify call inputs to controller phases x Amplifiers -check if detector is detecting vehicles within design zone of detection x -tune detector if necessary x -check if connections are tight and secure x HANDHOLES/JUNCTION BOXES (per unit) -check integrity of the splices x -check the ground rod and clamp connection x -check the insulation x -check for abnormal amount of water x -check cover for abnormal fit or condition x • • ADDENDUM B, Page 3 of 3 MAINTENANCE INTERVAL PREVENTIVE MAINTENANCE TASKS (Months) Oak Park Heights, Minnesota 9/14/2000 6 12 SOLID STATE/MICROPROCESSOR CONTROL EQUIPMENT General -check if time settings match timing sheet x -check if all indicator lamps are working; replace failed lamps x -check for extension by detector actuation x -check if modules fit tight and secure x -check if connectors are tight and secure x -wipe dust off controller, detectors, and auxiliary equipment x Conflict Monitor/Load Switches -verify proper operation, replace if needed x -check if load switch packs fit tight and secure into chassis x Auxiliary Logic/Relays/Flashers -check operation x -check if firm in socket x -check on/off ratio and flash rate x Switches/Terminal Connections -check for loose wires x -check for discoloration and tightness x INTERCONNECTED EQUIPMENT (per unit) -check if controller operates in the mode selected by the supervisory master x -disconnect for the supervisory master and check for "free"/back-up operation x EMERGENCY VEHICLE DETECTION (per unit) (where applicable) -check optical detectors on each approach for proper detection operation x -check that detectors are tight and secure x -check timing of EVP sequence compared to timing sheet x s7.. M Y <P�x. CITY OF OAK PARK HEIGHTS Authorized horized Representatives for Signal and Lighting Maintenance Agreement Jay Johnson- Public Works i y ks D rector Thomas M. Melena—City Administrator Jeff Kellogg—Public Works Foreman Rollie Staberg—Public Works Operator Lindy Swanson—Police Chief Oak P ark Heights Police Officers S:\Public Works\Street Lights\Authorized Rep.Maintence Agreement.doc CITY OAK PARK HEIGHTS EIGHTS ' 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights,MN 55082-2007 • Phone:6511439-4439 • Fax:6511439-0574 January 11, 2001 John P. Maczko, P.E. Traffic Operations Engineer City of Saint Paul 899 N. Dale St. Saint Paul, MN 55103-1512 Dear Mr. Maczko: I have enclosed a list of authorized personnel and positions who are authorized to call for service as per the agreement between the City of St. Paul and the City of Oak Park Heights for Signal Maintenance. Please let me know if you additional information. Sincerely, Kimberly Kamper Administrative Assistant Tree City U.S.A. S kK m Kar»per From: _ jjohnson [jjohnson @cityofoakparkheights.com] Sent: Wednesday, January 10, 2001 5:01 PM To: 'kkamper @cityofoakparkheights.com' Cc: 'Thomas Melena'; 'Lindy Swanson' Subject: RE: Singnal Agreement The list looks good to me. We will need to have their 24 hour contacts added to our emergency list. I talked with Tom on having the dispatcher authorized, we decided against having someone outside of the Citybeing involved. Jay Original Message From:-'` Kim Kemper fSMTP:kkampercY,cityofaakparkheights.comj Sent: Wednesday, January 10, 2001 4:11 PM To: 'Jay Johnson' Cc: 'Thomas Melena' Subject: Singnal Agreement Jay, We have received the signal agreement from St. Paul. As per the agreement we need to provide a written list of persons who are authorized to call for service. We had put together an initial list and you and Lindy were going to work out the details. I have attached the document could you look it over and let me know what the final version should be. Thanks, Kim << File: Authorized Rep. Maintence Agreement.doc » • DEPARTMIF PUBLIC WORKS Thomas J.E Director and City Engineer S,\IN 1 P U I CITY OF SAINT PAUL John Maczko,Traffic Operations Engineer A L 4899 N.Dale St. (651)487-7200 Norm Coleman, Mayor Saint Paul,MN 55103-1512 FAX(651)487-7245 (MIAMI ii)iR © (E OUR January 8, 2001 � 0 Kim Kamper 14168 Oak Park Blvd. North P.O. Box 2007 Oak Park Heights, MN 55082 Dear Ms. Kamper: Attached is a fully executed agreement for Signal Maintenance in the City of Oak Park Heights. We look forward to a long productive relationship with your city. As per the agreement, could you please provide us with a written list of persons who are authorized by Oak Park Heights to call for service. Thank you and if I can be of any assistance, please don't hesitate to call me at 651- 487-7206. Sincerely, :62 t ,tl Fj (:u ; ' -�Joh 'P. Maczko, P.E. (ja4fic Operations Engi JPM/mas c: Dennis Moody Responsive Services • Quality Facilities • Employee Pride (ii.11E CITY Ct r OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 December 14,2000 John P. Maczko, P.E. St. Paul Traffic Operations Engineer 899 N. Dale St. St. Paul, MN 55103 Dear Mr. Maczko: As requested I have had the four Lighting Maintenance Agreements' signed by the Mayor and City Administrator. I have enclosed the signed copies for you to process through your City Council. We look forward to working with you and the City of St. Paul. Sincerely, JAI Kimberly Kamper Administrative Assistant Tree City U.S.A. • • LAW OFFICES OF Eckberg, Lammers, Briggs, Wolff & Vierling, P.L.L.P. 1835 Northwestern Avenue Lammers 55082 Paul A.Wolff JJames F.Lamm Stillwater,Minnesota 5 ' Robert G.Briggs (1944-1996) Mark J.Vierling •4 (651) 439-2878 Lyle J.Eckberg Gregory G.Caller Thomas J.Weidner•4 FAX (651) 439-2923 Of Counsel Susan D.Olson 4 *Qualified Neutral Arbitrator David K.Snyder Writer's Direct Dial: (651)351.2118 *Certified Real Estate Specialist Timothy M.Kelley +Qualified Neutral Mediator December 14, 2000 Ms. Kim Kamper Administrative Assistant City of Oak Park Heights 14168 Oak Park Boulevard North P. O. Box 2007 Oak Park Heights, Minnesota 55082 Re: Signal and Lighting Maintenance Agreement between the Cities of St. Paul and Oak Park Heights Dear Ms. Kamper: I have reviewed and executed as to form and content the agreements for signal and lighting maintenance between the City of St. Paul and the City of Oak Park Heights and am returning same to your offices with this correspondence. If you have any questions with regard to same pl - -- ee to contact me directly. You • Mark J. Vierling MJV/dcb Enclosure LAW OFFICES OF I/ • copy Eckberg, Lammers, Briggs, Wolff & Vierling, P.L.L.P. 1835 Northwestern Avenue James F.Lammers Stillwater,Minnesota 55082 Paul A.Wolff Robert G.Briggs * (1944-1996) Mark J.Vierling '+ (651) 439-2878 Gregory G.Gaper Pyle J.Eckberg Thomas J.Weidner•+ FAX(651) 439-2923 Of Counsel Susan D.Olson+ .Qualified Neutral Arbitrator David R.Snyder Writer's Direct Dial: (651)351-2118 *Certified Real Estate Specialist Timothy othy M Kelley +Qualified Neutral Mediator December 14, 2000 Ms. Kim Kamper Administrative Assistant City of Oak Park Heights 14168 Oak Park Boulevard North P. O. Box 2007 Oak Park Heights, Minnesota 55082 Re: Signal and Lighting Maintenance Agreement between the Cities of St. Paul and Oak Park Heights Dear Ms. Kamper: I have reviewed and executed as to form and content the agreements for signal and lighting maintenance between the City of St. Paul and the City of Oak Park Heights and am returning same to your offices with this correspondence. If you have any questions with regard to same please f-- -- o co ..ct me directly. Yours ve it truly. ark J. Vierling MJV/dcb Enclosure • DEPARTMIF PUBLIC WORKS Thomas J.E Director and City Engineer S�'Nz CITY OF SAINT PAUL John Maczko,Traffic Operations Engineer PAti L Norm Coleman, Mayor 899 N.Dale St. (651)487-7200 Saint Paul,MN 55103-1512 FAX(651)487-7245 December 7, 2000 I I Kim Kamper 14168 Oak Park Blvd. North P.O. Box 2007 Oak Park Heights, MN 55082 Dear Ms. Tamper: Thank you for the phone call informing me that the City Council of Oak Park Heights p assed our draft Signal and Lighting Maintenance Agreement. Enclosed are four copies of the final agreement on which I need the Mayor's signature as well as the City Administrator's signature. Once these have been signed, please return all four copies to me so that I can process them through our City Council. When that process has been completed, I will return to you a fully executed copy. Also, for your information, we will at this time perform signal maintenance for you even though the contracts are not fully executed. Should you have any questions, please feel free to contact me at 651-487-7200. look forward to working with you Jay into the future. Sincerely, Joh P. Maczko, P.E. S Paul Traffic Operations Engineer JPM/mas c: Jay Johnson Responsive Services • Quality Facilities • Employee Pride INV SIGNAL AND LIGHTING MAINTENANCE AGREEMENT BETWEEN THE CITIES OF SAINT PAUL AND OAK PARK HEIGHTS An Agreement dated this day of ,2000 by and between the City of Saint Paul, Minnesota, hereinafter called "St. Paul" and the City of Oak Park Heights, Minnesota, hereinafter called "Oak Park Heights" WITNESSETH: Whereas, St. Paul possesses the skill and expertise via its, Department of Public Works,to service, repair and maintain traffic signals and have serviced its own signals for several decades (the "Services"); and Whereas, Oak Park Heights has need of the Services at various locations within its borders; and Whereas, both St. Paul and Oak Park Heights are willing to enter into an agreement whereby St. Paul will provide Oak Park Heights with Services and Oak Park Heights will pay St. Paul for the same; and Whereas, both St. Paul and Oak Park Heights are authorized pursuant to Minnesota Statutes §471.59 to enter into such and agreement, now therefore, IT IS MUTUALLY AGREED BY AND BETWEEN ST. PAUL AND OAK PARK HEIGHTS AS FOLLOWS: 1. That St. Paul will provide general maintenance and repair Services for those traffic signals and lights listed on Addendum A which is incorporated herein by reference. 2. That Addendum A may be amended by Oak Park Heights at any time providing such amendment is in writing and specifically describes the nature and type of such matter, its location and effective date of the change. Such amendment shall be sent to Thomas Eggum, Director of Public Works, 10th floor City Hall Annex, Saint Paul, Minnesota 55102. 3. That St. Paul will provide preventive maintenance for the traffic signals set forth in Addendum A and as detailed in Addendum B which is incorporated herein by reference. 4.That Addendum B may be amended by Oak Park Heights in the same manner set forth in paragraph 2 above. 5. That the maintenance work performed by St. Paul of any kind described above is applicable to all hardware, control equipment and emergency vehicle preemption devices. 6. That all electrical work performed by St. Paul will be in conformance with the national electrical code and in a neat and workmanlike manner. Further, traffic control during any maintenance performed by St. Paul shall be structured according to Appendix B of the manual of uniform traffic control devices. 7. That any da d materials removed by St. Paul frOhe traffic signals pursuant to this agreement shall e turned over to Oak Park Heights for inspection and disposal. 8. That Oak Park Heights will, prior to its purchase of new traffic signals, furnish a copy of the proposed bid specifications to St. Paul; and St. Paul shall provide its written advice, and commentary regarding the same within ten (10) working days after receipt of same. 9. That Oak Park Heights shall furnish to St. Paul a copy of any and all repair and maintenance manuals and revisions of the same for any and all equipment. 10. That Oak Park Heights shall, from time to time, provide a written list of persons authorized by Oak Park Heights to call for service hereunder. Any call for service by any other persons shall be verified by St. Paul before work commences. 11. That authorized Oak Park Heights representatives shall direct telephone calls for Services when needed between the hours of 7:30 AM and 4:30 PM Monday through Friday, excluding legal holidays to St. Paul's traffic operations center at 487-7200. At all other times, calls for service shall be directed to St. Paul's 24-hour dispatcher at 292-6600. 12. That St. Paul shall immediately dispatch qualified personnel to repair and correct emergency or dangerous situations on a priority basis considering all signals/streetlights maintained by St. Paul, taking care of the most dangerous situations first. 13. That St. Paul shall, for non-emergency or non-dangerous situations, respond to calls for service within two (2) hours if such calls are received between 7:00 AM and 5:30 PM, Monday through Friday, excluding legal holidays. A call for service at any other time shall be responded to within three (3) hours. 14. That to the extent possible, depending on St. Paul's complement of available staff and available parts, any traffic signal covered hereunder shall be restored to normal operation within twenty-four (24) hours from the time the call for service is received. 15. That in the event the controller unit of a traffic signal covered hereunder need shop repairs, St. Paul shall, in the interim, supply at no cost to Oak Park Heights a basic controller unit for the safe traffic flow of an intersection, but such controller need not be coordinated. 16. That St. Paul will keep a complete log of all work performed and shall for each call for service fill in the log-in sheet kept at an intersection. 17. That Oak Park Heights will provide a current timing sheet for each traffic signal covered hereunder and which shall be kept in the appropriate controller cabinet. 18. That as to all pre• • ventive maintenance required under Addendum B and noted as to be performed by six-month intervals, such maintenance shall be performed between April 1 and May 15 of any calendar year and October 1 and November 15 of any calendar year. 19. That St. Paul will, besides the preventive maintenance reflected on Addendum B, perform a general survey of all of the traffic signals covered hereunder and submit a general report to Oak Park Heights on the condition of same. 20. That St. Paul will give twenty-four (24) hours advance notice prior to beginning any preventive maintenance reflected on Addendum B. 21. That St. Paul will perform the preventive maintenance work reflected on Addendum B at off-peak traffic hours. 22. That St. Paul will bill Oak Park Heights for Services rendered hereunder on a monthly basis detailing a description of the work involved; the labor and equipment used in the performance thereof, and the parts and materials furnished. 23. That labor charges will be billed by St. Paul at the wage it has established as adjusted, via collective bargaining with the various occupational groups who actually perform the work. Such wage rates will also be adjusted to reflect the cost of fringe benefits paid by St. Paul to those occupational groups who actually perform the work. Further, the wage rates and/or fringe benefits will be adjusted if the occupational groups are working holidays, are on overtime status or have been subject to callback as the case may be and as determined by the time when work is performed hereunder. The labor charges referenced shall commence at the time travel begins and terminate when travel ends for any task performed for Oak Park Heights hereunder. 24. That Oak Park Heights shall be billed for parts and materials at St. Paul's actual cost plus a markup of twenty percent (20%) to cover the costs of restocking, handling and operating expenses. ' 25. That Oak Park Heights will remit the sums payable to St. Paul within thirty (30) days after its receipt of same. 26. That all written notices and other communications required hereunder shall be sent to: FOR ST. PAUL: JOHN MACZKO P.E. 899 N. Dale Street St. Paul, MN 55103 Phone: (651) 487-7206 • • FOR OAK PARK HEIGHTS: KIM KAMPER 14168 Oak Park Blvd N PO Box 2007 Oak Park Heights, MN 55082 Phone: (651) 439-4439 27. St. Paul and Oak Park Heights shall each indemnify and hold the other harmless from any and all claims, suits or damages resulting from or caused by any negligent act or omission, or any intentional tort of its respective employees, that may arise from the performance of this Agreement. 28. That either St. Paul or Oak Park Heights may terminate this agreement without cause upon sixty (60) days written notice from one to the other and any charges for Services rendered prior to the termination date shall survive until paid. 29. There shall be no assignment of this Agreement except upon the written consent of the nonassigning party, which consent shall not be unreasonably withheld. 30. Except as provided in Paragraphs 2 & 4, this Agreement may be amended or any of • - - _ s odified only by written amendment authorized and executed by . ''aul and 0- Park Heights. •PP"OVED : • 0 FORM: CITY OF Oil PARK EIG,TSi By grdif Oak Park Heights Ci Attorney Mayor , By City Administrator APPROVED AS TO FORM: CITY OF SAINT PAUL By St. Paul City Attorney's Office Mayor By By Director Director Department of Finance and Department of Public Works Management Services • • ADDENDUM A CONTRACT MAINTENANCE LOCATIONS OAK PARK HEIGHTS, MINNESOTA SEPTEMBER 14, 2000 EVP COORD? YEAR IN LOCATION (YIN) (Y/N) OPERATION Signals: 58th Street and Neal Avenue Y N 2000 r Lighting: St eet Luminaies located on poles signal system oles at: 9 Y 58th Street and Neal Avenue • S ADDENDUM B PREVENTIVE TRAFFIC SIGNAL MAINTENANCE TASK LIST OAK PARK HEIGHTS, MINNESOTA SEPTEMBER 14, 2000 MAINTENANCE PREVENTIVE MAINTENANCE TASKS INTERVAL (Months) Page 1 of 3 6 12 CABINET (per unit) -lubricate hinges and lock x -clean filters x -replace filters x -check weatherproof seal (gasket) x -check anchor bolts x -check for water accumulation, duct sealant x -check ground rod clamp and wire x -check wiring schematics and records x -check operation of fan and heater x -check radio interference filter x -check lightning arrestor x -check circuit breaker x -check ground fault receptacle x -measure voltages at service inputs in cabinet x -check and record current being drawn x SIGNAL HEADS (per unit) -clean lenses, signs and reflectors (every other year) -replace lamps (Every other year or as needed) -check alignment x -check for wear on mounting hardware x -check mast arm x -check for cracks or rust in the hardware x -check for bent hoods, wing nuts, hinges x -replace substandard parts x -replace defective lenses and reflectors x -check locking ring (surface) x -check condition of backplates x -perform nighttime check for visibility x 4110 S ADDENDUM B, Page 2 of 3 MAINTENANCE INTERVAL PREVENTIVE MAINTENANCE TASKS (Months) Oak Park Heights, Minnesota 9/14/2000 6 12 MAST ARMS AND POLES (per unit) -inspect for rust and spot paint as required x -inspect joints for rust/cracks at arm/upright location and at base plate x -inspect anchor bolts for rust and tightness x -inspect horizontal and vertical angle of arm x PUSH BUTTONS (per unit) -check and actuate push buttons on each end of crosswalk x -visually verify ped signal timing/operation x -check push button signs, clean/replace x DETECTORS (Per approach) Sensors -visually inspect roadway along loop saw cut for exposed wires, cracks, etc. x -verify call inputs tb controller phases x Amplifiers -check if detector is detecting vehicles within design zone of detection x -tune detector if necessary x -check if connections are tight and secure x HANDHOLES/JUNCTION BOXES (per unit) -check integrity of the splices x -check the ground rod and clamp connection x -check the insulation x -check for abnormal amount of water x -check cover for abnormal fit or condition x • • I ADDENDUM B, Page 3 of 3 MAINTENANCE PREVENTIVE MAINTENANCE TASKS (INTERVAL Oak Park Heights, Minnesota 9/14/2000 (Months) 6 12 SOLID STATE/MICROPROCESSOR CONTROL EQUIPMENT General -check if time settings match timing sheet x -check if all indicator lamps are working; replace failed lamps x -check for extension by detector actuation x -check if modules fit tight and secure x -check if connectors are tight and secure x -wipe dust off controller, detectors, and auxiliary equipment x Conflict Monitor/Load Switches -verify proper operation, replace if needed x -check if load switch packs fit tight and secure into chassis x Auxiliary Logic/Relays/Flashers -check operation x -check if firm in socket -check on/off ratio and flash rate x x Switches/Terminal Connections -check for loose wires -check for discoloration and tightness x x INTERCONNECTED EQUIPMENT(per unit) -check if controller operates in the mode selected by the supervisory master x -disconnect for the supervisory master and check for "free"/back-up operation x EMERGENCY VEHICLE DETECTION (per unit) (where applicable) -check optical detectors on each approach for proper detection operation x -check that detectors are tight and secure x -check timing of EVP sequence compared to timing sheet x • • ,,,:� �,x ..,,,.,�ai�,�,�����k�tu�� ��w ka�x���� �t�a.#�'��v-�x��� #��z Y����•�� .��z x�°t��� x-u�u>x �..0 u������� u���,�k�� ��rwn�� if of tk µfn s, u a� a,r x-u u..r�*'R?xy � ;t tf. z tiff.«,x�. x' �`z��. uk uk'z.:%, From: jjohnson [jjohnson @cityofoakparkheights.com] Sent: Thursday, November 30, 2000 5:54 PM To: 'kkamper©cityofoakparkheights.com' Cc: 'Lindy Swanson'; 'Thomas Melena' Subject: RE: Signal Agreement Lindy wants all of his officers authorized. I have no problem with this. (Who pays for the repairs is still a question that he needs to wrestle with.) He apparently, also wants the have Washington County dispatch added to the list as our agent. We need to check with the attorney if we can authorize someone that is not a City employee to expend City funds. Maybe instead of a long list they will accept a generic statement the"officers of the Oak Park Heights Police Department". I think we need a protest period, followed by certification, then a contest period, followed by final certification. Jay -----Original Message----- ' rom , . Kim Kammer j: ttTkt<arrrli r c4 jdf li ark4ecitits:et'ml '.#':.X . ,.,. Sent: Thursday, November 30, 2000 11:11 AM To: 'Jay Johnson' Subject: Signal Agreement « File: Authorized Rep. Maintence Agreement.doc>> Jay, Here is the list I created. Let me know of any changes. I did not list the Sergeant's by name because they rotate. Kim • wn • Oak Park Heights 0 Request for Council Action Meeting Date 11/28/00 Agenda Item Title t Time Required_30 sec._ Agenda Placement Consent Originating Department/Requestor Public Works/Administration Requester's Signature L. a gyp.it jei 4 1 _ Action Requested Approval of Agreement Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised) The City of Oak Park Heights is responsible for the maintenance of one sema-phore light located at 58th Street and Neal Ave. Although many of the maintenance items can be taken care of by our publics works crew there are situations that further assistance is required. The City has received a copy 0 of a maintenance agreement from St. Paul, which also contracts with several other cities as well as with Washington County. Staff has reviewed the agreement and recommend approval. Date/Time Received City Administrator/Date Financial Implications$ Budget Line Item Budgeted: Yes No Funding: Levy Other Administrative Recommendation: Approve Deny No Recommendation Comments: SASHARED\Forms\COUNCIL ACTION REQUEST.doc 10 �} DEPARTMEi PUBLIC WORKS Thomas J. EggniDirector and City Engineer r: SEP 2 5 2000 lV� PAUL. CITY OF SAINT PAUL John Mactho, Traffic Operations Engineer Norm Coleman, Mayor 899 N.Dale St. (651)487-7200 Saint Paul,MN 55103-1512 FAX(651)487-7245 mows AAAA September 18, 2000 Kim Kamp er City of Oak Park Heights 14168 Oak Park Blvd North P.O. Box 2007 Oak Park Heights, MN 55082 Dear Kim, Attached is a Signal/Lighting Maintenance Agreement between the Cities of St. Paul and Oak Park Heights. Since we already perform signal • maintenance for Washington County, this works out well f 9 Y� for us. The agreement follows the standard agreements we have with the Cities of Cottage Grove, Woodbury, Forest Lake, Washington County, Falcon Heights and the University of Minnesota. If this agreement is acceptable to you, please let me know and I will provide four copies to be processed through the Oak Park Heights City Council. I look forward to working with you. ,Sincerely, AC\1\-kP-1/A-4 • S R n P. Maczko, P.E. J � affic Operations Engineer City of St. Paul JPM/sr cc: Al Shetka Tom Eggum • Responsive Services Quality Facilities • Employee Pride V M s.r SIGNAL AND LIGHTING MAINTENANCE AGREEMENT • BETWEEN THE CITIES OF SAINT PAUL AND OAK PARK HEIGHTS An Agreement dated this day of , 2000 by and between the City of Saint Paul, Minnesota, hereinafter called "St. Paul" and the City of Oak Park Heights, Minnesota, hereinafter called "Oak Park Heights" WITNESSETH: Whereas, St. Paul possesses the skill and expertise via its, Department of Public Works,to service, repair and maintain traffic signals and have serviced its own signals for several decades (the "Services"); and Whereas, Oak Park Heights has need of the Services at various locations within its borders; and Whereas, both St. Paul and Oak Park Heights are willing to enter into an agreement whereby St. Paul will provide Oak Park Heights with Services and Oak Park Heights will pay St. Paul for the same; and Whereas, both St. Paul and Oak Park Heights are authorized pursuant to Minnesota Statutes §471.59 to enter into such and agreement, now therefore, • IT IS MUTUALLY AGREED BY AND BETWEEN ST. PAUL AND OAK PARK HEIGHTS AS FOLLOWS: 1. That St. Paul will provide general maintenance and repair Services for those traffic signals and lights listed on Addendum A which is incorporated herein by reference. 2. That Addendum A may be amended by Oak Park Heights at any time providing such amendment is in writing and specifically describes the nature and type of such matter, its location and effective date of the change. Such amendment shall be sent to Thomas Eggum, Director of Public Works, 10th floor City Hall Annex, Saint Paul, Minnesota 55102. 3. That St. Paul will provide preventive maintenance for the traffic signals set forth in Addendum A and as detailed in Addendum B which is incorporated herein by reference. 4. That Addendum B may be amended by Oak Park Heights in the same manner set forth in paragraph 2 above. 5. That the maintenance work performed by St. Paul of any kind described above is applicable to all hardware, control equipment and emergency vehicle preemption devices. 6. That all electrical work performed by St. Paul will be in conformance with the national electrical code and in a neat and workmanlike manner. Further, traffic control during any maintenance performed by St. Paul shall be structured according to Appendix • B of the manual of uniform traffic control devices. r • 7. That any damaged materials removed by St. Paul from the traffic signals pursuant • to this agreement shall be turned over to Oak Park Heights for inspection and disposal. 8. That Oak Park Heights will, prior to its purchase of new traffic signals, furnish a copy of the proposed bid specifications to St. Paul; and St. Paul shall provide its written advice, and commentary regarding the same within ten (10) working days after receipt of same. 9. That Oak Park Heights shall furnish to St. Paul a copy of any and all repair and maintenance manuals and revisions of the same for any and all equipment. 10. That Oak Park Heights shall, from time to time, provide a written list of persons authorized by Oak Park Heights to call for service hereunder. Any call for service by any other persons shall be verified by St. Paul before work commences. 11. That authorized Oak Park Heights representatives shall direct telephone calls for Services when needed between the hours of 7:30 AM and 4:30 PM Monday through Friday, excluding legal holidays to St. Paul's traffic operations center at 487-7200. At all other times, calls for service shall be directed to St. Paul's 24-hour dispatcher at 292-6600. 12. That St. Paul shall immediately dispatch qualified personnel to repair and correct emergency or dangerous situations on a priority basis considering all signals/streetlights maintained by St. Paul, taking care of the most dangerous situations first. • 13. That St. Paul shall, for non-emergency or non-dangerous situations, respond to calls for service within two (2) hours if such calls are received between 7:00 AM and 5:30 PM, Monday through Friday, excluding legal holidays. A call for service at any other time shall be responded to within three (3) hours. 14. That to the extent possible, depending on St. Paul's complement of available staff and available parts, any traffic signal covered hereunder shall be restored to normal operation within twenty-four (24) hours from the time the call for service is received. 15. That in the event the controller unit of a traffic signal covered hereunder need shop repairs, St. Paul shall, in the interim, supply at no cost to Oak Park Heights a basic controller unit for the safe traffic flow of an intersection, but such controller need not be coordinated. 16. That St. Paul will keep a complete log of all work performed and shall for each call for service fill in the log-in sheet kept at an intersection. 17. That Oak Park Heights will provide a current timing sheet for each traffic signal covered hereunder and which shall be kept in the appropriate controller cabinet. • • 18. That as to all preventive maintenance required under Addendum B and noted as • to be performed by six-month intervals, such maintenance shall be performed between April 1 and May 15 of any calendar year and October 1 and November 15 of any calendar year. 19. That St. Paul will, besides the preventive maintenance reflected on Addendum B, perform a general survey of all of the traffic signals covered hereunder and submit a general report to Oak Park Heights 9 p ghts on the condition of same. 20. That St. Paul a will (24 twenty-four ive g (24) hours advance notice prior to beginning any preventive maintenance reflected on Addendum B. 21. That St. Paul will perform the preventive maintenance work reflected on Addendum B at off-peak traffic hours. 22. That St. Paul will bill Oak Park Heights for Services rendered hereunder on a monthly basis detailing a description of the work involved; the labor and equipment used in the performance thereof, and the parts and materials furnished. 23. That labor charges will be billed by St. Paul at the wage it has established as adjusted, via collective bargaining with the various occupational groups who actually perform the work. Such wage rates will also be adjusted to reflect the cost of fringe benefits paid by St. Paul to those occupational groups who actually perform the work. Further, the wage rates and/or fringe benefits will be adjusted if the occupational groups are working holidays, are on overtime status or have been subject to callback as the case may be and as determined by the time when work is performed hereunder. The labor charges referenced shall commence at the time travel begins and terminate when travel ends for any task performed for Oak Park Heights hereunder. 24. That Oak Park Heights shall be billed for parts and materials at St. Paul's actual cost plus a markup of twenty percent (20%) to cover the costs of restocking, handling and operating expenses. 25. That Oak Park Heights will remit the sums payable to St. Paul within thirty (30) days after its receipt of same. 26. That all written notices and other communications required hereunder shall be sent to: FOR ST. PAUL: JOHN MACZKO P.E. 899 N. Dale Street St. Paul, MN 55103 Phone: (651) 487-7206 • FOR OAK PARK HEIGHTS` KIM KAMPER'' 14168 Oak Park Blvd N iDO Box 2007 Oak Park Heights, MN 995 Sso2 "Phone: (651) 439-4439 27. St. Paul and Oak Park Heights shall each indemnify and hold the other harmless from any and all claims, suits or damages resulting from or caused by any negligent act or omission, or any intentional tort of its respective employees, that may arise from the performance of this Agreement. 28. That either St. Paul or Oak Park Heights may terminate this agreement without cause upon sixty (60) days written notice from one to the other and any charges for Services rendered prior to the termination date shall survive until paid. 29. There shall be no assignment of this Agreement except upon the written consent of the nonassigning party, which consent shall not be unreasonably withheld. 30. Except as provided in Paragraphs 2 & 4, this Agreement may be amended or any of its terms modified only by written amendment authorized and executed by St. Paul and Oak Park Heights. • APPROVED AS TO FORM: CITY OF OAK PARK HEIGHTS By Oak Park Heights City Attorney Its By Its' APPROVED AS TO FORM: CITY OF SAINT PAUL By St. Paul City Attorney's Office Mayor By By Director Director • Department of Finance and Department of Public Works • Management Services ADDENDUM A • CONTRACT MAINTENANCE LOCATIONS OAK PARK HEIGHTS, MINNESOTA SEPTEMBER 14, 2000 EVP COORD? YEAR IN LOCATION (Y/N) (Y/N) OPERATION Signals: 58th Street and Neal Avenue Y N -' 2000 Street Lighting: Luminaies located on signal system poles at: 58th Street and Neal Avenue We'could also maintain other city lighting if desired.t a O ADDENDUM B PREVENTIVE TRAFFIC SIGNAL MAINTENANCE TASK LIST OAK PARK HEIGHTS, MINNESOTA SEPTEMBER 14, 2000 MAINTENANCE PREVENTIVE MAINTENANCE TASKS INTERVAL (Months) Page 1. of 3 6 12 CABINET (per unit) -lubricate hinges and lock x -clean filters x -replace filters x -check weatherpraof seal (gasket) x -check anchor bolts x -check for water accumulation, duct sealant x -check ground rod clamp and wire x -check wiring schematics and records x 410/ -check operation of fan and heater x -check radio interference filter x -check lightning arrestor x -check circuit breaker x -check ground fault receptacle x -measure voltages at service inputs in cabinet x -check and record current being drawn x SIGNAL HEADS (per unit) -clean lenses, signs and reflectors (every other year) -replace lamps (Every other year or as needed) -check alignment x -check for wear on mounting hardware x -check mast arm x -check for cracks or rust in the hardware x -check for bent hoods, wing nuts, hinges x -replace substandard parts x -replace defective lenses and reflectors x -check locking ring (surface) x -check condition of backplates x -perform nighttime check for visibility x • O • ADDENDUM B, Page 2 of 3 MAINTENANCE INTERVAL PREVENTIVE MAINTENANCE TASKS (Months) Oak Park Heights, Minnesota 9/14/2000 6 12 MAST ARMS AND POLES (per unit) -inspect for rust and spot paint as required x -inspect joints for rust/cracks at arm/upright location and at base plate x -inspect anchor bolts for rust and tightness x -inspect horizontal and vertical angle of arm x PUSH BUTTONS (per unit) -check and actuate push buttons on each end of crosswalk x -visually verify ped signal timing/operation x -check push button signs, clean/replace x • DETECTORS (Per approach) Sensors -visually inspect roadway along loop saw cut for exposed wires, cracks, etc. x -verify call inputs to controller phases x Amplifiers -check if detector is detecting vehicles within design zone of detection x -tune detector if necessary x -check if connections are tight and secure x HANDHOLES/JUNCTION BOXES (per unit) -check integrity of the splices x -check the ground rod and clamp connection x -check the insulation x -check for abnormal amount of water x -check cover for abnormal fit or condition x • A S - ADDENDUM B, Page 3 of 3 MAINTENANCE 5 INTERVAL PREVENTIVE MAINTENANCE TASKS (Months) Oak Park Heights, Minnesota 9/14/2000 6 12 SOLID STATE/MICROPROCESSOR CONTROL EQUIPMENT General -check if time settings match timing sheet x -check if all indicator lamps are working; replace failed lamps x -check for extension by detector actuation x -check if modules fit tight and secure x -check if connectors are tight and secure x -wipe dust off controller, detectors, and auxiliary equipment x Conflict Monitor/Load Switches -verify proper operation, replace if needed x -check if load switch packs fit tight and secure into chassis x Auxiliary Logic/Relays/Flashers • -check operation x -check if firm in socket x -check on/off ratio and flash rate x Switches/Terminal Connections -check for loose wires x -check for discoloration and tightness x INTERCONNECTED EQUIPMENT (per unit) -check if controller operates in the mode selected by the supervisory master x -disconnect for the supervisory master , and check for "free"/back-up operation x EMERGENCY VEHICLE DETECTION (per unit) (where applicable) -check optical detectors on each approach for proper detection operation x • -check that detectors,are tight and secure x -check timing of EVP sequence compared to timing sheet x '._ '_ I } f ` DEPARTMEOF PUBLIC WORKS t I Thomas J. Eggutn,Director and City Engineer SEP 2 5 2000 • fJ P AIU L CITY OF SAINT PAUL. John Maczko,Traffic Operations Engineer 041 899 N.Dale St. (651)487-7200 Norm Coleman, Mayor Saint Paul,MN 55103-1512 FAX(651)487-7245 MAR September 18, 2000 Kim Kamper City of Oak Park Heights 14168 Oak Park Blvd North P.O. Box 2007 Oak Park Heights, MN 55082 Dear Kim, Attached is a Signal/Lighting Maintenance Agreement between the Cities of St. Paul and Oak Park Heights. Since we already perform signal maintenance for Washington County, this works out well for us. The agreement follows the standard agreements we have with the Cities of Cottage Grove, Woodbury, Forest Lake, Washington County, Falcon Heights and the University of Minnesota. If this agreement is acceptable to you, please let me know and I will provide four copies to be processed through the Oak Park Heights City Council. I look forward to working with you. Ac\f\-`P-41P° 3R) sincerely, n P. Maczko, P.E. affic Operations Engineer City of St. Paul JPM/sr • cc: AI Shetka Tom Eggum Responsive Services • Quality Facilities • Employee Pride f•... SIGNAL AND LIGHTING MAINTENANCE AGREEMENT BETWEEN THE CITIES OF SAINT PAUL AND OAK PARK HEIGHTS An Agreement dated this day of , 2000 by and between the City of Saint Paul, Minnesota, hereinafter called "St. Paul" and the City of Oak Park Heights, Minnesota, hereinafter called "Oak Park Heights" WITNESSETH: Whereas, St. Paul possesses the skill and expertise via its, Department of Public Works,to service, repair and maintain traffic signals and have serviced its own signals for several decades (the "Services"); and Whereas, Oak Park Heights has need of the Services at various locations within its borders; and Whereas, both St. Paul and Oak Park Heights are willing to enter into an agreement whereby St. Paul will provide Oak Park Heights with Services and Oak Park Heights will pay St. Paul for the same; and Whereas, both St. Paul and Oak Park Heights are authorized pursuant to Minnesota Statutes §471.59 to enter into such and agreement, now therefore, IT IS MUTUALLY AGREED BY AND BETWEEN ST. PAUL AND OAK PARK HEIGHTS AS FOLLOWS: 1. That St. Paul will provide general maintenance and repair Services for those traffic signals and lights listed on Addendum A which is incorporated herein by reference. 2. That Addendum A may be amended by Oak Park Heights at any time providing such amendment is in writing and specifically describes the nature and type of such matter, its location and effective date of the change. Such amendment shall be sent to Thomas Eggum, Director of Public Works, 10th floor City Hall Annex, Saint Paul, Minnesota 55102. 3. That St. Paul will provide preventive maintenance for the traffic signals set forth in Addendum A and as detailed in Addendum B which is incorporated herein by reference. 4. That Addendum B may be amended by Oak Park Heights in the same manner set forth in paragraph 2 above. 5. That the maintenance work performed by St. Paul of any kind described above is applicable to all hardware, control equipment and emergency vehicle preemption devices. 6. That all electrical work performed by St. Paul will be in conformance with the national electrical code and in a neat and workmanlike manner. Further, traffic control • during any maintenance performed by St. Paul shall be structured according to Appendix B of the manual of uniform traffic control devices. . . 7. That any damaged materials removed by St. Paul from the traffic signals pursuant to this agreement shall be turned over to Oak Park Heights for inspection and disposal. 8. That Oak Park Heights will, prior to its purchase of new traffic signals, furnish a copy of the proposed bid specifications to St. Paul; and St. Paul shall provide its written advice, and commentary regarding the same within ten (10) working days after receipt of same. 9. That Oak Park Heights shall furnish to St. Paul a copy of any and all repair and maintenance manuals and revisions any and all equipment. s of the same for y d 10. That Oak Park Heights shall, from time to time, provide a written list of persons authorized by Oak Park Heights to call for service hereunder. Any call for service by any other persons shall be verified by St. Paul before work commences. r�✓ ~ 11 That authorized Oak Park Heights representatives shall direct telephone calls for 4\, Services when needed between the hours of 7:30 AM and 4:30 PM Monday through ,(-040\,, Friday, excluding legal holidays to St. Paul's traffic operations center at 487-7200. At all other times, calls for service shall be directed to St. Paul's 24-hour dispatcher at 292-6600. ��6�;, u' f-\,�.'s 12. That St. Paul shall immediately dispatch qualified personnel to repair and QQ/( correct emergency or dangerous situations on a priority basis considering all signals/streetlights maintained by St. Paul, taking care of the most dangerous situations first. Ev-k,e(P-v-' 13. That St. Paul shall, for non-emergency or non-dangerous situations, respond to calls for service within two (2) hours if such calls are received between 7:00 AM and 5:30 PM, Monday through Friday, excluding legal holidays. A call for service at any other time shall be responded to within three (3) hours. 14. That to the extent possible, depending on St. Paul's complement of available staff and available parts, any traffic signal covered hereunder shall be restored to normal operation within twenty-four (24) hours from the time the call for service is received. 15. That in the event the controller unit of a traffic signal covered hereunder need shop repairs, St. Paul shall, in the interim, supply at no cost to Oak Park Heights a basic controller unit for the safe traffic flow of an intersection, but such controller need not be coordinated. 16. That St. Paul will keep a complete log of all work performed and shall for each call for service fill in the log-in sheet kept at an intersection. 17. That Oak Park Heights will provide a current timing sheet for each traffic signal covered hereunder and which shall be kept in the appropriate controller cabinet. • 18. That as to all preventive maintenance required under Addendum B and noted as to be performed by six-month intervals, such maintenance shall be performed between April 1 and May 15 of any calendar year and October 1 and November 15 of any calendar year. 19. That St. Paul will, besides the preventive maintenance reflected on Addendum B, perform a general survey of all of the traffic signals covered hereunder and submit a general report to Oak Park Heights on the condition of same. 20. That St. Paul will give twenty-four (24) hours advance notice prior to beginning any preventive maintenance reflected on Addendum B. 21. That St. Paul will perform the preventive maintenance work reflected on Addendum B at off-peak traffic hours. 22. That St. Paul will bill Oak Park Heights for Services rendered hereunder on a monthly basis detailing a description of the work involved; the labor and equipment used in the performance thereof, and the parts and materials furnished. 23. That labor charges will be billed by St. Paul at the wage it has established as adjusted, via collective bargaining with the various occupational groups who actually perform the work. Such wage rates will also be adjusted to reflect the cost of fringe benefits paid by St. Paul to those occupational groups who actually perform the work. Further, the wage rates and/or fringe benefits will be adjusted if the occupational groups are working holidays, are on overtime status or have been subject to callback as the case may be and as determined by the time when work is performed hereunder. The labor charges referenced shall commence at the time travel begins and terminate when travel ends for any task performed for Oak Park Heights hereunder. 24. That Oak Park Heights shall be billed for parts and materials at St. Paul's actual cost plus a markup of twenty percent (20%) to cover the costs of restocking, handling and operating expenses. 25. That Oak Park Heights will remit the sums payable to St. Paul within thirty (30) days after its receipt of same. 26. That all written notices and other communications required hereunder shall be sent to: FOR ST. PAUL: JOHN MACZKO P.E. 899 N. Dale Street St. Paul, MN 55103 Phone: (651) 487-7206 • • • FOR OAK PARK HEIGHTS:*`' KIM KAMPER 14168 Oak Park Blvd N pO Box 2007 Oak Park Heights, MN 96111R5 SSO l''Phone: (651) 439-4439 27. St. Paul and Oak Park Heights shall each indemnify and hold the other harmless from any and all claims, suits or damages resulting from or caused by any negligent act or omission, or any intentional tort of its respective employees, that may arise from the performance of this Agreement. 28. That either St. Paul or Oak Park Heights may terminate this agreement without cause upon sixty (60) days written notice from one to the other and any charges for Services rendered prior to the termination date shall survive until paid. 29. There shall be no assignment of this Agreement except upon the written consent of the nonassigning party, which consent shall not be unreasonably withheld. Except 4, e be amended 30. or any of as its terms provided modified in only by Paragraphs written 2 & 4 amendment this Agr authorized ement may and executed by St. Paul and Oak Park Heights. APPROVED AS TO FORM: CITY OF OAK PARK HEIGHTS By Oak Park Heights City Attorney Its By Its'. APPROVED AS TO FORM: C I TYO F SAINT PAUL By St. Paul City Attorney's Office Mayor By By Director Director • Department of Finance and Department of Public Works Management Services • • ADDENDUM A CONTRACT MAINTENANCE LOCATIONS OAK PARK HEIGHTS, MINNESOTA SEPTEMBER 14, 2000 EVP COORD? YEAR IN LOCATION (Y/N) (Y/N) OPERATION Signals: 58th Street and Neal Avenue Y N ' 2000 Street Lighting: Luminaies located on signal system poles at: 58th Street and Neal Avenue We'could also maintain other city lighting if desired.t; • • ADDENDUM B PREVENTIVE TRAFFIC SIGNAL MAINTENANCE TASK LIST OAK PARK HEIGHTS, MINNESOTA SEPTEMBER 14, 2000 MAINTENANCE PREVENTIVE MAINTENANCE TASKS INTERVAL (Months) Page 1. of 3 6 12 CABINET (per unit) -lubricate hinges and lock x -clean filters x -replace filters x -check weatherproof seal (gasket) x -check anchor bolts x -check for water accumulation, duct sealant x -check ground rod clamp and wire x -check wiring schematics and records x -check operation of fan and heater x -check radio interference filter x -check lightning arrestor x -check circuit breaker x -check ground fault receptacle x -measure voltages at service inputs in cabinet x -check and record current being drawn x SIGNAL HEADS (per unit) -clean lenses, signs and reflectors (every other year) -replace lamps (Every other year or as needed) -check alignment x -check for wear on mounting hardware x -check mast arm x -check for cracks or rust in the hardware x -check for bent hoods, wing nuts, hinges x -replace substandard parts x -replace defective lenses and reflectors x -check locking ring (surface) x -check condition of backplates x -perform nighttime check for visibility x • • ADDENDUM B, Page 2 of 3 MAINTENANCE INTERVAL PREVENTIVE MAINTENANCE TASKS (Months) Oak Park Heights, Minnesota 9/14/2000 6 12 MAST ARMS AND POLES (per unit) -inspect for rust and spot paint as required x -inspect joints for rust/cracks at arm/upright location and at base plate x -inspect anchor bolts for rust and tightness x -inspect horizontal and vertical angle of arm x PUSH BUTTONS (per unit) -check and actuate push buttons on each end of crosswalk x -visually verify ped signal timing/operation x -check push button signs, clean/replace x DETECTORS (Per approach) Sensors -visually inspect roadway along loop saw cut for exposed wires, cracks, etc. x -verify call inputs to controller phases x Amplifiers -check if detector is detecting vehicles within design zone of detection x -tune detector if necessary x -check if connections are tight and secure x HANDHOLES/JUNCTION BOXES (per unit) -check integrity of the splices x -check the ground rod and clamp connection x -check the insulation x -check for abnormal amount of water x -check cover for abnormal fit or condition x • • ADDENDUM B, Page 3 of 3 MAINTENANCE III INTERVAL PREVENTIVE MAINTENANCE TASKS (Months) Oak Park Heights, Minnesota 9/14/2000 6 12 SOLID STATE/MICROPROCESSOR CONTROL EQUIPMENT General -check if time settings match timing sheet x -check if all indicator lamps are working; replace failed lamps x -check for extension by detector actuation x -check if modules fit tight and secure x -check if connectors are tight and secure x -wipe dust off controller, detectors, and auxiliary equipment x Conflict Monitor/Load Switches -verify proper operation, replace if needed x -check if load switch packs fit tight and secure into chassis x Auxiliary Logic/Relays/Flashers -check operation x -check if firm in socket x -check onfoff ratio and flash rate x Switches/Terminal Connections -check for loose wires x -check for discoloration and tightness x INTERCONNECTED EQUIPMENT (per unit) -check if controller operates in the mode selected by the supervisory master x -disconnect for the supervisory master and check for "free"/back-up operation x EMERGENCY VEHICLE DETECTION (per unit) (where applicable) -check optical detectors on each approach for proper detection operation x • -check that detectors,are tight and secure x -check timing of EVP sequence compared to timing sheet x S DEPARTMIF PUBLIC WORKS Thomas J.E Director and City Engineer S4I N T P L CITY OF SAINT PAUL John Maczko,Traffic Operations Engineer H. L 4 Norm Coleman, Mayor 899 N.Dale St. (651)487-7200 Saint Paul,MN 55103-1512 FAX(651)487-7245 1-P\PAM [c SEP g 2 Q0 September 18, 2000 i; �d i Kim Kamper City of Oak Park Heights 14168 Oak Park Blvd North P.O. Box 2007 Oak Park Heights, MN 55082 Dear Kim, Attached is a Signal/Lighting Maintenance Agreement between the Cities of St. Paul and Oak Park Heights. Since we already perform signal maintenance for Washington County, this works out well for us. The agreement follows the standard agreements we have with the Cities of Cottage Grove, Woodbury, Forest Lake, Washington County, Falcon Heights and the University of Minnesota. If this agreement is acceptable to you, please let me know and I will provide four copies to be processed through the Oak Park Heights City Council. I look forward to working with you. Sincerely, c.- c 3 n P. Maczko, P.E. T affic Operations Engineer City of St. Paul JPM/sr cc: Al Shetka Tom Eggum Responsive Services • Quality Facilities • Employee Pride 0 • +h .t#..fi.,. vnA#..�'., a - A.'� a m...H � rte... ra � .,, '-''''*-P''''.***'**,-Z i ,,,.,. From: Tom Melena[tmelena @cityofoakparkheights.coin] Sent: Tuesday, August 08, 2000 2:23 PM To: Jay Johnson; Kim Kemper Cc: Lindy Swanson Subject: FW: Sema-phore Light, 58th & Neal Ave. In that we only have one light to worry about, let's contract with the county, that is if they are reasonable. Tom -----Original Message 1 r01: 40dY' flans n r alito 1`Cls ans ettio oakoaC fihei tit$.ct it Sent: Tuesday, August 08, 2000 11:33 AM To: Thomas Melena; Jay Johnson Subject: Sema-phore Light, 58th& Neal Ave. Ref. the previous memo, the light apparently experienced a"power surge"due to lightning last night. Adam Bruening, Lead Engineering Technician/Traffic, stopped out and reset the system. The light and opticom sensor are all functioning properly at this time. Mr. Bruening stated that he would do this at no charge this time, but, stated that the City should enter into an agreement for repairs with the County for this light. Mr. Bruening stated that they can not respond for repairs in the future unless we have a service agreement. His work phone is 430-4398. He did state that he has called here several times to discuss this situation to no avail. F.Y.I. I✓„0,,,, 010e fc t1 S .. J 01,v, Y^,,c z.k v - 1 i -7 _ 7 Z b 6 ` 5 . (41-1 — 'M C)/ (ow,e. O t.....t- _i.„,ln-24-■ I'Z■gy 64 r e- C c / ( (cd cr_2 C-. S-f-v,-,ct w c1 G )rQ2 0-- -7- --P eruc QsS (---;+''L^ C+'7) c,1 \A.6°'c)\\. -5 CITY OF OAK PARK HEIGHTS 14168 Oak Park Boulevard No. • P.O.Box 2007 • Oak Park Heights,MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 March 21, 2003 Pat Byrne, Operations Engineer 899 N. Dale Street Saint Paul,MN 55103-1512 Re: Update to Traffic Signal Maintenance Agreement Addendum A Attached is an updated Addendum A,Contract Maintenance Locations for the City of Oak Park Heights and an updated list of authorized representatives. This change to Addendum A adds the re-lamping of the light and 58 Street and Highway 5 (Stillwater Blvd.). The luminaires for this intersection are maintained under contract with Xcel Energy. If you have any questions please contact me. Sincerely; ,vim` Jay . ohnson,P.E. Public Works Director CC: City Attorney City Administrator Finance Director Public Works Forman Chief of Police St.Paul Contract File • Tree City U.S.A. • ADDENDUM A CONTRACT MAINTENANCE LOCATIONS OAK PARK HEIGHTS, MINNESOTA SEPTEMBER 14, 2000 EVP COORD? YEAR IN LOCATION (Y/N) (YIN) OPERATION Signals: 58th Street and Neal Avenue Y N 2000 58th Street & HWY 5 (Re-Lamp Only) N N 1997 • Street Lighting: Luminaies located on signal system poles at: ' 58th Street and Neal Avenue nf � i �b +flbeR3',ri CITY OF OAK PARK HEIGHTS Authorized Representatives for Signal and Lighting Maintenance Agreement Jay Johnson-Public Works Director Eric Johnson—City Administrator Jeff Kellogg—Public Works Foreman Rollie Staberg—Public Works Operator Lindy Swanson—Police Chief Oak Park Heights Police Officers S:\Public Works\Street Lights\Authorized Rep.Maintence Agreement.doc