HomeMy WebLinkAboutUntitled Enclosure 9
BID PROPOSAL
proposal no: 97-0807.1
sheet no_ 1 of 2
Date_ 8/7/97
From: M.J.
Raleigh Trucking Inc_
P.O. Box 261
Stillwater ,MN 55082
612 439 1488
Proposal submitted to: - Work to be performed at:
CITY of OAK PARK HEIGHTS : SAME
•
We hereby propose to furnish all the materials and perform all
the labor necessary for the completion of:
SNOWPLOWING,SANDING and RELATED WORK 1997
Description Quantity Unit Price
•
CAT MOTOR GRADER 3 $60.00
CAT MOTOR GRADER W\ WING 1 $80.00
TRUCK PLCW W/ SANDER 1 $45.00
TRIAXLE TRUCK PLCW W/ SANDER 1 $55.00
CAT 4YD LOADER W/PLOW 1 $75.00
CAT 6YD LOADER 1 $90.00
TRIAXLE TRUCK HAULING SNCW 3 $55.00
TRACTOR /TRAILER DUMPS 2 $65.00
SALT SAND $14.50 YD
SAND $2.25 YD
SLAG
$3.00 YD
All material is guaranteed to be as specified, and the above work performed in
accordance with the Jawing and scecifications submitted for above work and comp-
leted in a substantial workmanlike manner.
Any alteration or deviation from above specifications involving extra costs,
will be executed only apon written orders, and will become an extra charge
over and above the estimate. All agreements contigent apon strikes, accidents,
or delays beyond or control. Owner to carry fire, tornado, and other necessary
insurance upon above work.
Workmen's Compensation and Public Liability Insurance on above work to be taken
out by p J
( _onIaM r
Note: This proposal may be withdrawn by us if not accepted within -t0 days.
respectfully submitted:
•
Date Z7 "'"I fo'` i� !l
Signatur t, �
Page — 1
City of
Oak Park Heights
14168 57`h Street N.•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574
Interoffice Memo
To: Mayor and City Council
From: Public Works Director, Jay Johnson, PE
cc: City Administrator, Finance Director, Raleigh Trucking
Date: December 8, 1999
Re: Extend the Snow Plowing Contract Until June 1, 2000
Recommendation: The City Council extend the snow plowing contract for Raleigh
Trucking to June 1, 2000 using their current bid prices.
• Background: Raleigh Trucking has been the plowing contractor for a number of years.
During the last solicitation for bids Raleigh Trucking was the only bidder. Raleigh would
like to continue plowing for the 1999/2000 season using the current bid amounts. I was
under the mistaken impression that we were in the second year of a two-year contract. It
appears that we never executed a contract but accepted their bid prices and the winter of
1998/1999 was the second season that we used that bid. We will start a new solicitation
for bids during the Spring of 2000.
TREE CITY U.S.A.
Page 4 - City Council Minutes 08/12/97
Berg noted that the parking area would be for employee parking
and that he did not think there would be any problems with
stacking. Council indicated that if problems developed with
stacking that it would be the bank' s problem to fix. Berg said
that the bank would look at the stacking issue and Council agreed
to add a Condition 13 onto Richards ' report stating that any
proposal is subject to the review and approval by the Council and
staff .
Hearing no further comments Councilmember Swenson, seconded by
Turnquist, moved to close the Public Hearing at 8 :25 . Carried 5-
0 . Councilmember Swenson, seconded by Robert, moved to approve
the General Development Plan: Phase II with conditions outlined
in the City Planner' s report and the City Council . Carried 5-0 .
Proposed Ordinance 97-401-03 - An Ordinance Establishing a 120
Day Moratorium Affecting Manufactured Housing Location Within the
City of Oak Park Heights, Pending Study. and Amendment to the
City Ordinances - Mayor Schaaf opened the Public Hearing at 8 :29 .
Hearing no comments Councilmember Turnquist moved, seconded by
Swenson, to close the Public Hearing at 8 :30 . Carried 5-0 .
Councilmember Turnquist, seconded by Swenson, moved to approve
the proposed ordinance. Carried 5-0 .
Continuation of Public Hearing - Proposed Zoning Ordinance
Amendment - Councilmember Swenson, seconded by Turnquist, moved
to continue this hearing until next Council meeting. Carried 5-
0 .
Unfinished Business:
New Business:
Approval of Snow Plowing Contract 1997-1999 - Mike Raleigh of
Raleigh Trucking submitted the only bid for the project .
Councilmember Beaudet, seconded by Turnquist, moved to approve
the proposed snow plow bid on a two year contract . Carried 5-0 .
Staff was directed to examine moving street signs on 58th Street
back off the street so Raleigh' s equipment does not hit the signs
while plowing. Raleigh also requested that some boulevard trees
be trimmed higher so that the plows did not hit them.
Approval of Plans & Specifications - Brackey West Utilities -
Councilmember Turnquist, seconded by Swenson, moved to approve
the plans and specifications as presented and to advertise for
bids on September 11 . Carried 5-0 .
City of
1'14: " Oak Park Heights
14168 576 Street N.•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574
Interoffice Memo
To: Mayor and City Council
From: Public Works Director, Jay Johnson, PE
CC: City Administrator, Finance Director, Raleigh Trucking
Date: December 8, 1999
Re: Extend the Snow Plowing Contract Until June 1, 2000
Recommendation: The City Council extend the snow plowing contract for Raleigh
Trucking to June 1, 2000 using their current bid prices.
Background: Raleigh Trucking has been the plowing contractor for a number of years.
During the last solicitation for bids Raleigh Trucking was the only bidder. Raleigh would
like to continue plowing for the 1999/2000 season using the current bid amounts. I was
under the mistaken impression that we were in the second year of a two-year contract. It
appears that we never executed a contract but accepted their bid prices and the winter of
1998/1999 was the second season that we used that bid. We will start a new solicitation
for bids during the Spring of 2000.
TREE CITY U.S.A.
Enclosure 9
13 I D PRO P O S A L
proposal no: 97-0807.1
sheet no_ 1 of 2
Date_ 8/7/97
From: M.J. Raleigh Trucking Inc.
P.O. Box 261
Stillwater ,MN 55082
612 439 1488
Proposal submitted to: - Work to be performed at:
CITY of OAK PARK HEIGHTS : SAME
•
We hereby propose to furnish all the materials and perform all
the labor necessary for the completion of:
SNOWPLOWING,SANDING and RELATED WORK 1997
Description Quantity Unit Price
CAT MOTOR GRADER 3 $60.00
CAT MOTOR GRADER W\ WING 1 $80.00
TRUCK PLOW W/ SANDER 1 $45.00
TRIAXLE TRUCK PLOW W/ SANDER 1 $55.00
CAT 4YD LOADER W/PLOW 1 75.00
CAT 6YD LOADER 1 90.00
TRIAXLE TRUCK HAULING SNOW 3 55.00
TRACTOR /TRAILER DUMPS 2 65.00
SALT SAND $14.50 YD
SAND $$2.25 YD
SLAG $3.00 YD
All material is guaranteed to be as specified, and the above work performed in
accordance with the Jawing and scecifications submitted for above work and comp-
leted in a substantial workmanlike manner.
Any alteration or deviation from above specifications involving extra costs,
will be executed only apon written orders, and will become an extra charge
over and above the estimate. All agreements contigent apon strikes, accidents,
or delays beyond or control. Owner to carry fire, tornado, and other necessary
insurance upon above work.
Workmen's Compensation and Public Liability Insurance on above work to be taken
out by r 1
( tin+ c
Note: This proposal may be withdrawn by us if not accepted within "t0 days.
respectfully submitted:
Date ` / "'"1 \ s ignatures 1 /_�
"
Page — 1
M-1
Model Snowplowing Policy
' This is a sample policy for guideline purposes only.
Please consult your city attorney when developing your own policy.
1. Introduction
' The City of believes that it is in the best interest
of the residents for the City to assume basic responsibility for
control of snow and ice on city streets. Reasonable ice and snow
i control is necessary for routine travel and emergency services.
The City will provide such control in a safe and cost effective
manner, keeping in mind safety, budget, personnel and environmental
concerns. The City will use city employees, equipment and/or
private contractors to provide this service.
2. When will city start snow or ice control operations?
The Street Superintendent till decide when to begin snow or
ice control operations. The criteria for that decision are:
A. Snow accumulation of 3 inches or more
B. Drifting of _, ow t t fa es b s fo travel;
C. Icy condition= whi ¢ * la t tr-vel;
D. Time of snowf hip o hes
�i.fite��ox4��i`i��o ea use of streets.
ONLY.
Snow and ice control o-era ' • • - { and involve the
use of limited personne -n- equipment. Consequently snowplowing
operations will not generally be conducted for snowfall of less
than 3 inches.
3. How snow will be plowed
Snow will be plowed in a manner so as to minimize any traffic
obstructions. The center of the roadway will be plowed first. The
snow shall then be pushed from left to right. The discharge shall
go onto the boulevard area of the street. When a plow goes on a
bridge, the driver shall slow down so that snow does not go over
the bridge if possible. In times of extreme snowfall, streets will
not always immediately be able to be completely cleared of snow.
■
t 4. Snow removal
The Street Superintendent will determine when snow will be
i removed by truck from the area. Such snow removal will occur in
areas where there is no room on the boulevard for snow storage and
in areas where accumulated piles of snow create a hazardous
condition. Snow removal operations will not commence until other
snowplowing operations have been completed. Snow removal
operations may also be delayed depending on weather conditions,
personnel and budget availability. The snow will be removed and
hauled to a snow storage area. The snow storage area will be
located so as to minimize environmental problems.
M-2
8. Priorities and schedule for which streets will be plowed
The City has classified city streets based on the street
function, traffic volume, and importance to the welfare of the
community. Those streets classified as "Snow Plow Routes' will be
plowed first. These are high volume which connect major sections
of the city and provide access for emergency fire, police and
medical services.
The second priority streets are those streets providing
access to schools and commercial businesses. The third priority
streets are low volume residential streets. The fourth priority
areas are alleys and city parking lots.
6. Work schedule for snowplow operators
Snowplow operators will be expected to work eight hour shifts.
In severe snow emergencies, operators sometimes have to work in
excess of 8 hour shifts. However, because of budget and safety
concerns, no operator shall work more than a 12 hour shift in any
twenty-four hour period. Operators will take a fifteen minute
break every 2 hours with a half hour meal break after four hours.
After a twelve hour day, the operators will be replaced if
additional qualified personnel are available.
7. Weather conditions
Snow and ice control operations will be conducted only when
weather conditions do not endanger the safety of city employees and
equipment. Factors that may delay snow and ice control operations
include; severe cold, significant winds and limited visibility.
8. Use of sand, salt and other chemicals
The City will use sand, salt, and other chemicals when there
are hazardous ice or slippery conditions. The City is concerned
about the effect of such chemicals on the environment and will
limit its use for that reason.
9. Sidewalks
The City will maintain some of the sidewalks in the city. The
list of those sidewalks is attached. As there is a limited number
of personnel available, the city will only maintain these sidewalks
after the streets have been plowed.
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