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Home My WebLink About2006-06-27 NAC Planning ReportPLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: June 27, 2006 RE: Oak Park Heights — Stillwater Area High School - CUP Amendment, Soccer Rebound Wall FILE NO: 798.02 — 00.07 BACKGROUND Stillwater Area High School is requesting an amendment to their existing Conditional Use Permit to allow for the installation of a soccer rebound wall. The wall is to be installed on the north side of the soccer field within the high school campus. Construction of the rebound wall is an Eagle Scout project of a Stillwater High School student. Attached for reference: Exhibit 1: Exhibit2: ANALYSIS NORTHWEST ASSOCIATED CONSULTANTS, INC. 4 n !VI ern orhhi Highway, Suite 202, Golden Va :)Iey M N 65422 Tolephon4r, 763.231 .2 55 Fa: ; i n ire: 703.231 .2561 pi a fla pl n frig. c:cs Letter from Dennis Bloom, Athletic Director Eagle Scout Leadership Service Project Workbook (Includes project description and site plan) Existing Conditional Use Permit. The original Conditional Use Permit for the High School was approved December 10, 1 991. With continued development /new facilities, the CUP has been amended over the years. The last amendment to the CUP was July 2003 for construction of bleacher seating at the athletic fields. Project Description. The construction of the soccer rebound wall will be an Eagle Scout project of Stillwater Area High School student Greg Monson. The 12 foot by 32 foot soccer rebound wall is to be placed at the north side of the existing soccer field within the High School athletic fields. Mr. Monson has provided a very complete description of the wall and its construction within the Eagle Scout leadership service project workbook that is attached. A site plan is included in that workbook indicating the proposed location. CUP Criteria. Section 401.03.A.7 of the Zoning Ordinance lists nine criteria for review of conditional use permits. City staff sees no issues that would prevent the CUP from being approved. There should be no impact on the surrounding neighborhood, on traffic or the City's service capacity. The High School use is consistent with the Comprehensive Land Use Plan for this area. RECOMMENDATION Based upon the preceding review, City staff recommends approval for the CUP amendment to allow the construction of the soccer rebound wall at the Stillwater High School athletic fields. Staff recommends the amendment without conditions. 2 6/6/06 Dear City of Oak Park Heights Community Development Department, I have met with Greg Monson regarding the Eagle Scout project and am very much in favor of this project being completed for our athletic teams to use. I have met with the SAHS Grounds Department, District Administration, High School Administration, and High School Coaches. They are all in agreement this is a worthwhile project and will be used by various teams during practice sessions. Thank you in advance for consideration of this project. If you need any more information please do not hesitate to call. I look forward to this being completed as soon as possible so our Pony teams can begin training with it. With 'ndest Regards, Dennis Bloom Stillwater Are High School Athletic Director STILLWATER PONY A THLETICS Dennis Bloom Stillwater High School Athletic Director 5701 Stillwater Blvd. E Mail Office: bIoo ,sti lwa ter. k i 2. m . s Stillwater MN, 55082 Office: (651) 351 -5001. Home: (651) 436 -6356 Fax: (651) 351-8033 EXHIBIT 1 Eagle Scout Leadership Service Project Workbook Scout's name: Greg Monson Address: 5257 Jerome Ave. Ct. N. Telephone No.: 651 - 777 -9090 Unit No.: Boy Scout Troop #162 District: Riverwood Local council: Northern Star Unit leader's name: Scoutmaster John Carlson Address: 4950 Keats Ave. N. Lake Elmo, MN 55042 Telephone No.: 651 - 770 -6745 Unit advancement committee person's name: Scoutmaster John Calson Address: 4950 Keats Ave. N. Lake Elmo, MN 55042 Telephone No.: 651 -770 -6745 Eagle Scout Project Coach: Greg Peterson Telephone No.: 651 -770 -8169 EXHIBIT 2 PROJECT DESCRIPTION Describe the project you plan to do. At the November 2005 soccer awards banquet, Stillwater Area High School Head Soccer Coach Phil Johnson mentioned that he wished the current high school athletic field complex had a soccer ball rebound board similar to the one at the old high school location. He indicated that a rebound board was a very useful tool for soccer players who wanted to improve their soccer skills. 1 would like to plan, coordinate, and lead a project to construct a 12 by 32 foot soccer ball rebound wall at the Stillwater Area High School. A rebound wall is a wall that you kick a soccer ball against and it rebounds back to you. The uSe of the wall can help improve a player's reaction time, ball handling skills, and coordination. A workout at the wall would also help improve one's endurance and overall physical fitness. The wall would be constructed in an open area at the Stillwater Area High School athletic field complex. Both sides of the wall could be used at the same time to allow two people or teams to use the wall at the same time. What group will benefit from the project? Stillwater High School soccer program, coaches, and participants would benefit, including both boy and girl varsity and junior varsity players. Stillwater High School physical education class teachers and students could use and benefit from the wall. When not in use by the high school, the wall: could: also be used by kids of any age that would like to train and get better at soccer. Therefore, the wall could benefit the programs, coaches, and hundreds of kids that participate in the St_ Croix Valley Youth Athletic Association and St. Croix Valley Soccer Club. The wall could be used by anyone that would like to improve their physical fitness and coordination, while having fun with a soccer ball. Name of religious institution, school, or community: Stillwater Area High School Telephone No.: 651-351-8040 Street address: 5701 Stillwater Blvd. N. City: Stillwater State: Minnesota Zip code: 55082 My project will be of benefit to the group because: The Stillwater Area high School soccer coaches have wanted a rebound wall at the school for several years. The wall could be used during practices_ The wall could be used in drills that improve teamwork, reaction time, and first touch. Soccer players could use the rebound wall during the summer or before and after practice to improve their reaction time, ball handling skills, shooting accuracy, and coordination. The physical education classes could use the wall in their classes to play various games that can improve teamwork, physical fitness, and endurance. Kids of all ages could go to the school and use the rebound wall to improve their soccer skills or just to have fun. If you go and use it without a team, the wall makes it possible to have a good workout while improving your skills. The kids and teams from the St_ Croix Soccer Club and St. Croix Athletic Association could also benefit from using the rebound wall. This concept was discussed with my unit leader on (Date): 2 -9 -06 The project concept was discussed with the following representative of the group that will benefit from the project. Representative's name: Phil Johnson Representative's Title: Boys Head Soccer Coach Phone No.: Horne, 651- 436 -6264 Work, 651 -351 -8761 E-mail: J= s p . iii w t .°, f . s Date of meeting: January 30, 2006 PROJECT DETAILS Plan your work by describing the present condition, the method, materials to be used, project helpers, and a time schedule for carrying out the project. Describe any safety hazards you might face, and explain how you will ensure the safety of those carrying out the project. If appropriate, include photographs of the area before you begin your project. Providing before - and -after photographs of your project area can give a clear example of your effort. Description: Describing the present conditions The wall would be constructed in an open area at the Stillwater Area High School athletic field complex, The exact location of the wall was picked out by Head Soccer Coach Phil Johnson and approved by the Stillwater Area High School Athletic Director Dennis Bloom. The wall location is in a level, open, grass field. Method The attached Time Schedule covers several items of importance including finding out if building permits are required, contacting Gopher 1 to check for underground gas & electric, and requesting volunteers from Boy Scout Troop 162 & the high school soccer team. I plan to ask my dad & two of his friends, my eagle scout coach, and the assistant High School soccer coach to help. I will also contact the Stillwater High School Soccer Booster club to see if any of the members would like to volunteer. Most of the equipment will be provided by my dad and his friends, and my assistant soccer coach who works for a construction company. 1 will also ask that other volunteers provide additional equipment that is needed. I will ask that all volunteers bring leather gloves and recommend that all volunteers wear work boots to help protect their feet. I plan to have the construction materials delivered to the site by a local lumber yard the week prior to construction. Day 1 -- Wall Post Installation (one week prior to wall construction day) Helpers will include 4 older boy scouts and or soccer team members (minimum age of 14) 5 adults including my dad, my eagle scout coach, the assistant High School soccer coach, and my mom to bring us food and water, See safety precautions and safety rules that apply to Day 1_ Read safety rules to volunteers. Using a Tape measure and a string line, find the center for each of the five 6X6" posts holes (see diagram for measurements). Mark hole centers with a spray- painted X. Using a rented 12" one man gas powered post auger, dig the post holes 48 deep. Only the operator will be allowed with in 10 of the posthole digger while in operation. Put 2 -3" of crushed rock in the bottom of each hole and tamp with a 2X4". Put an 8' 2X4" in one of the end holes. Using a laser level, set the level at 3 feet above the ground and mark the 2x4. Measure from mark to the desired height of the bottom of the wall (1 n above ground lever and mark the 2x4 ". Using the 2X4 as a guide mark the first 6X6" post at a height of111 OW from the bottom wall mark. Keeping the laser level stationary and using measurement from the laser line to 1" above ground for the first post, repeat this process for the other four posts. Cut all posts to marked height using a chain saw. The adult using the chain saw will be required to wear eye and ear protection. All other people on site will be required to be over 5O from the chain saw and will be asked to cover their ears. Put first 6X6" post in an end hole. Using a string line and the laser level, square the post with the wall direction (to get the post facing the right way). Use levels to make the post go straight up and down. Use 8' 2 "X6" boards to brace the post in place. Pour the concrete to within 1 /2" of the top of the hole and tamp. Repeat the process for the remaining posts_ Make sure that they are all facing the same direction and spaced in accordance to the measurements on the diagram. Clean up and remove dirt & other construction materials from the site. Day 2 -- Pre -Wall Construction Prep (one to two days prior to wall construction day) Workers will include my dad, 2 other adults, and myself. Guide holes will be pre - drilled in the two 16' 2 "X6" top plate boards (4 screws per post). Extension ladders will be placed against post #1 & #3 at an angle that will allow comfortable and safe climbing_ Two wooden stakes will be pounded into the ground at the base of each ladder to prevent kick back and to stabilize the ladders. Two people who are comfortable climbing ladders and operating drills will put on a tool belt (used to hold a cordless drill) and screw apron. All other volunteers will be asked to clear the wall area. These two people will each take an end of one of the top plates and carefully carry it up the ladders and place it on the top of the wall posts. They will then square the top plate with the posts and secure with 3" screws. A ladder will then be set against post #2. One person will climb the ladder and secure the top plate to the post as two other people firmly hold the ladder in place. The process will then be repeated to attach the second top plate. While wearing eye and ear protection and using saw horses and a circular saw, my dad will precut the eight brace boards to be used between the wall posts at a length of 11' 10 ". Using tap measures, a square and a laser level mark the bottom of the wall location on all the posts. Using 3" decking screws, attach the bottom two rows of face boards on one side of the wall, leaving a Y gap between the rows. The bottom row will consist of two 16 2x6 boards set level at approximately 1" above ground and 12' form the top of the top plate (see diagram). The next row will be one 8', one 16' and another 8' board. Using tape measures, a square and a plumb line, the location of all of the 2x6" brace boards will be marked on the top plate and bottom wall boards (see diagram for measurements). Two people will carefully carry, place and hold the first brace board in place. A third person will put shims under the brace board so that it contacts the top plate. Using a ladder set against the top plate, a fourth person will then secure the brace to the top plate and then the bottom wall boards using 3' screws. This process will then be repeated for all eight of the brace boards to be used between the wall posts. While wearing eye and ear protection and using saw horses and a circular saw, my dad will cut 6 2X4" 8' pine boards into 12, 4' lengths. He will then cut 3 1X4" 8' pine boards into 12, 2' lengths. Using 2" screws, we will then attach a 2' 1X4 along the bottom 2' of each 4' 2X4. These boards will be used as safety guides when installing boards to the wall in excess of 5 from the ground. Day 3 -- Construction Day Helperslvolunteers will include 6 boy scouts and 6 boys from the Stillwater High School soccer team. A minimum of 4 adults to assist in the project and help me keep the work site as safe as we can. My mom to bring us food & water See safety precautions and safety rules. Read safety rules to volunteers_ As a safety precaution, only older scouts (14 and older) and adults will be allowed to install boards over 7' from the ground. Also, l will designate an adult to supervise the movement of the wood from the wood pile, to the pre -drill station, to the safety line, and to the wail. A parallel red safety line will be spray painted 10' from wall on both sides. The wood will be stacked when delivered approximately 30' from one of the wall end posts. Four saw horses will be set up about 15' from the wood pile & spaced 5' apart The saw horses will be used to predrill guide holes for the screws used in constructing the wall_ Pattern boards will be attached to the saw horses with screws and be used as a guide for pre - drilling the guide holes. A team of four people will be assigned to the pre - drilling process (two drillers & two helpers). The two drillers will select the appropriate board, carefully place it on the saw horses, align with the guide board, and pre -drill the holes. As the two drillers move back to the wood pile to select the next board, the two assistants will carefully pick up the pre - drilled board, carry it to the red safety line, and place it behind the line in the position it will be placed on the wall. The bottom row will consist of two 16' 2x6 boards set level at approximately 1" above ground and 12' form the top of the top plate (see diagram). The next row will be one 8', one 16' and another 8' board. This pattern will continue all the way to the top in order to stager the splices (see diagram). Since the wall is 32' wide, we will use precut 8'' and 16' boards so no sawing will be required. We will pre drill pilot holes in face boards for easier and safer screw installation. We will use 6' step ladders to install the boards up to 8W. We will use 8' step ladders and 10= to 12' aluminum ladders to install boards from 8'W�#' to 12' high. The people attaching the boards to the wall will work in groups of four, with two installers and two assistants. Only the installers and their assistants will be allowed inside the red safety line. The two assistants will pick up a pre - drilled board at the safety line, carefully carry it to the wall, place it in position on top of the attached board below, place W spacers in place, and then securely hold the board in position. The installers will then approach and secure the two ends of the board with screws. As the installers place screws into the brace boards and /or center posts, the assistants will return to the safety line to get the next board When the installers clear the wall area, the assistants will approach and position the next board on the wall. This process will continue until the attached boards reach a height of 5 At this point, the safety guides (made during day two see above) will be attached using 3 % % %" screws, with the 1X4 end attached to the already constructed portion of the wall_ The safety guides will be placed at 2, 6, 14, 18, 26, & 30' from one end of the wall. Once a board is placed in position behind the safety guides, the safety guides will prevent the board from accidently falling and injuring someone. The Safety guides will need to be moved up after every 2' of wall height. The assistants will now place their ladders in the proper location, pick up a board at the red safety line, carry it to the wall, carefully climb their ladders in unison, place the board in position behind the safety guides, insert W spacers, and return to the safety line to get the next board. The installers will then approach, set their ladders in position, carefully climb the ladder, and secure the board with screws. This process will continue until the wall is completed. Pick up site and remove any left over materials. Budget /Funding Before talking to Stillwater High School Head Soccer Coach Phil Johnson to see if he would support the project and be my project representative from the High School, My dad and 1 looked at the existing soccer rebound wall at the Stillwater Junior High School (former high school location). We took measurements, drew a rough diagram, and made a list of projected materials and rental equipment needed. 1 then priced the materials and equipment rental to get an estimated project cost of between $1,800 and $1 ,900. 1 told Phil Johnson of my cost estimate during our conversation on 2-6-06. He indicated that he did not think that the funding would be a problem, and that he thought the Stillwater High School Soccer Booster Club would be willing to provide funding for the project. I n a 2 -26-06 phone call with Phil Johnson, he indicated that he had discussed the project with the Soccer Booster Cub and that they were willing to fund the project. However, they requested that! price the materials at two or three local lumber yards and try and get the lumber yards to provide a discount or donate some of the materials, and 1 agreed to do this. Projected Materials The construction materials were priced at Menards to get a project cost estimate. However, 1 will price the materials at two or three local lumber yards and try and get the lumber yards to provide a discount or donate some of the materials. See above Budget/Funding. All wood is AC2 Pressure Treated (non- arsenic) 6 -- 6X6" 16' — posts 230 79 --2X6" 16' — boards 820 0 --2x6" 12'— boards 87 48 -- 2X6" 8' boards 240 1 -- 5b --20d nails 5 6 -- 51b — torque drive coated deck screws 114 16 — 60 pound premixed concrete mix 37 10 — torque drive screw bits 12 2 -- five gallon pails of crushed rock 10 1 — can red spray paint 3 1 -- can yellow spray paint 3 3 --- copies of plan Pens, pencils, paper, and calculator just in case 1 — One -man 12" post auger (rental) 108 1 — Cement mixer 54 1 -- Chain saw 4 — 12' to 14' extension ladders 4 — anchored kick boards to prevent extension ladders from slipping 6 — 6' to 10' stepladders 4 — potable drill with extra batteries 4 — electric drills 200 feet of extension cords 2 — multi outlet surge protectors 2 — construction squares 4 -- hammers 3 — shovels 4 — saw horses 2 — five gallon pales 1 -- laser Level on tripod 4 -- hand held levels 1 — really big truck for hauling (may have materials delivered) 1 --- pick up truck or trailer to get rid of dirt we dig up 1 -- circular saw Price Estimate ($) Construction Equipment Price Estimate ($) First Aid Equipment Fully stocked troop first aid kit (checked & fully stocked) Benadryl cream and pills incase of allergic reactions Clean rags 3 ice packs Bug repellent Soap Sunscreen 3 5- gallon portable water containers Plastic cups for people to use for drinking Minimum of 2 cell phones on site & available for emergency calls if needed Map showing directions to the Stillwater Hospital (closest emergency room, about 3 miles away) Project helpers Day 1 4 older boy scouts and or soccer team members (minimum age of 14) 5 adults including my dad, my eagle scout coach, and the assistant High School soccer coach My mom to bring us food and water Day 2 Workers will include my dad, 2 other adults, and myself. Day 3 6 boy scouts and 6 boys from the Stillwater High School soccer team. A minimum of 3 adults to assist in the project and help me keep the work site as safe as we can. My mom to bring us food & water Safety Hazards and Steps to Ensure Safety We will have a fully stocked troop first aid kit to treat slivers, cuts, scrapes, blisters, bums, and other minor injuries that could occur. We will have sunscreen to prevent sunburn, bug repellent to prevent insect bite, and water to prevent dehydration_ We will also have benadryl cream and pills to prevent allergic reactions_ We will have ice packs to treat bumps and bruises. We will have a minimum of 2 cell phones on site for emergency use in case of more severe injuries. In addition, we will have a map on site showing directions to the Stillwater Hospital (closest emergency room, about 3 miles away) Safety rules 1 will discuss the safety rules before each day of work. 1. No jumping off ladders or scaffolding 2. 1 person on ladder at a time 3. No throwing things or other horseplay 4. Where leather gloves when handling wood 5. Be careful of others when moving the wood 6. No walking under the ladders 7. Keep worksite clean 8. Wear eye protection when sawing wood 9. Use eye and ear protection when using chain saw and circular saw 10. Use care when handling drills and power tools 11. Use common sense 12. Think safety first Safety Precautions Day 1 Only allow boys 14 and up to work at site. We are doing this because the posts are heavy and the young kids are not strong enough. Also, we will be using a large gas powered posthole digger and we want to limit the number of people around it when being used. Only the operator will be allowed with in 10 of the posthole digger while in operation. Have minimum of 6 people so we can easily lift the posts. Day 2 Fully covered under project method above. Day 3 Only allow boys 14 and older to secure the boards over 8 off the ground. We will pre drill pilot holes in face boards for easier and safer screw installation. We will use yellow caution tape staked across end of wall to prevent people from walking under ladders and scaffolding in case people drop the boards_ We will use anchored boards when using extension ladders to keep them from moving We will keep work site clear and organized Have a minimum of three adults on site at all times to help with supervision and safety. If weather is bad we will postpone until weather is better If thunder and lighting we will leave and reschedule the work for another day Time Schedule Identify potential Eagle Scout service project -- Soccer rebound wail Start keeping project activity log Draft wall diagram, make projected material list, and price materials to get a cost /budget estimate Discuss & get preliminary approval of potential soccer rebound wall project from Stillwater Area High School Head Soccer Coach Phil Johnson Discuss with Eagle Scout Project Coach Greg Peterson Complete project concept section of Eagle Scout packet Obtain required approvals of project concept Discuss with Phil Johnson & identify potential project funding sources Projected Complete detailed plan section of Eagle Scout packet 6-6-06 Review packet & progress with Eagle Scout project coach Greg 6 Peterson Obtain required approvals & signatures for detailed plan section of 6- 30-06 Completed 1-28-06 1- 28--06 1 - 28 2-6-06 2 -12-06 2 -14 -06 2-21-06 2 -25 -06 6 -6 -06 packet Get signed commitment from Stillwater High School Soccer Booster to fund the project (Already have verbal commitment) Find out if a building permit is needed and request permit if required Price construction materials (done as of 5- 1(3 -06} & rental equipment at local businesses, and request donations and/or discounts to reduce costs Set dates for construction Notify Boy Scout Troop 162 members of the high school soccer team, and selected adults of the project dates, and request volunteers Contact Gopher 1 and arrange underground gas & electric check Place orders for materials and rental equipment and arrange for delivery Contact the volunteers to request and coordinate the equipment to be brought to the site. 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