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Home My WebLink About01-26-15 Parks Packet CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING AGENDA Monday, January 26, 2015 at 7:00 p.m. at City Hall I. Call to Order II. Approval of Agenda III. Approve Parks Commission Minutes—December 22, 2014 (1) IV. Department/Commission Liaison Reports A. Arborist B. Public Works Director C. Other 1 Commission Liaison Report V. Adjourn to Worksession A. Parks Commission Candidate Interviews (2) B. Oak Park Crossing Park Plan Discussion VI. Reconvene Regular Meeting VII. Visitors/Public Comment This is an opportunity for the public to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. VIII. Public Hearings: None IX. New Business A. Parks Commission Vacancies B. Valley View Parking Lot—2015 Street Reconstruction Alternate (3) X. Old Business A. Oak Park Crossing Park Plan XI. Adjourn to Annual Meeting of the Parks Commission A. Commissioner Appointments (4) XII. Adjourn Annual Meeting and Reconvene Regular Meeting XIII. Informational A. Next Meeting: Monday, February 23, 2015 at 7:00 p.m. at City Hall B. Council Representative: Tuesday, January 27—Commissioner Hauble XIV. Adjourn Page 1 of 16 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 2 of 16 CITY OF OAK PARK HEIGHTS 1 PARKS COMMISSION MEETING MINUTES Monday, December 22 at City Hall I. Call to Order: Chair Hauble called the meeting to order at 7:00 p.m. Present: Vice Chair Eder, Commissioner Bye, City Administrator Johnson, Public Works Director Kegley, Arborist Widin, and Commission Liaison McComber. Absent: None. II. Approval of Agenda: Chair Hauble, seconded by Vice Chair Eder,moved to amend the Agenda to move Item V. to the end of the Agenda. Commissioner Bye, seconded by Chair Hauble, moved to approve the Agenda. Carried 3-0. III. A roval of Parks Commission Minutes—November 17 2014: Vice Chair Eder, seconded by Chair Hauble,moved to approve the Minutes. Carried 3-0. IV. Department/Commission Liaison Reports: A. Arborist: Arborist Widin reported that the fall tree removal and pruning work was largely completed by St. Croix SavATree. She stated site restoration and stump grinding would take place in the spring. Widin stated she was evaluating trees for removal as part of the street reconstruction project in Area D. She stated she was also working on the Tree City USA Annual Report. She also stated she sent out the winter boulevard tree pruning list, and quotes were due back January 7. Arborist Widin reported she was retiring at the end of the year but was extending a contract with the City of Oak Park Heights for approximately eight weeks to train a Public Works employee. The Parks Commission thanked Arborist Widin for her service for the City. B. Public Works Director: Public Works Director Kegley reported that staff was flooding the rinks but the weather was not cooperating. C. Other/Commission Liaison Reports: No report. Vice Chair Eder, seconded by Commissioner Bye, moved to accept the Department / Commission Liaison Reports. Carried 3-0. V. Adjourn to Worksession: MOVED TO THE END OF THE AGENDA VI. Reconvene Regular Meeting: REMOVED FROM AGENDA VII. Visitors/Public Comment: None VIII. Public Hearings: None IX. New Business: Page 3 of 16 Parks Commission Minutes December 22, 2014 Page 2 of 3 A. Set Parks Commission Meeting Dates and Council Representatives for 2015: Vice Chair Eder, seconded by Chair Hauble, moved to approve the meeting dates as provided in the Parks Commission packet. Carried 3-0. B. Rink Attendant Hires: Public Works Director Kegley reported that the City hired eight part-time people. He provided the Parks Commission with the list of names of those hired. X. Old Business: None XI. Informational: A. Next Meeting: Monday, January 26, 2015 at 7:00 p.m. at City Hall B. Parks Commission Vacancies: Applications due January 5, 2015 at 2:00 p.m. XR. Adiournment: Chair Hauble, seconded by Vice Chair Eder,moved to recess to the Worksession. Carried 3- 0. Respectfully submitted, Jennifer Pinski Deputy Clerk Page 4 of 16 2 CITY OF OAK PARK HEIGHTS PARKS COMMISSIONER APPLICATION David Johnson 1121115 MAKE DATE To prvAde the 04,Council vAth are understanding of you, your background and your interests. please answer the f®IloyAng questions. (You may attach are extra sheet if ne ary.) HOW LONG FAVE",rCU UVED PH OAK P K HE TS?" 10 months 00CUP&T iCIM: Senior Implementation Analyst EW?PL 'lcE R.- ._SPS�Commerce Pk! EK` E OPT 60 10H , AFT'BOARDS, ETC. I worked for the Minnesota Sesquicentennial Commission in 2008 as a Communications Intern. I worked on outreach r�oiects,�communications, and attended events as an ambassador for the Commission. Tri20-f3, vo� riteerecon�a se�ect�on committee sponsored by the Saint Paul Foundation for the $1 Million Forever Saint Paul Challenge. As a commi�ee we reac�througtihun�rec�s of ideas to pair down a select few to be decided by a judging board. Park Comm.-commissioner Recr.3 of 10 Page 5 of 16 PLEASE PROVIDE A SUMMARY OF WHY YOU WOULD LIKE TO APPOINTED TO THE OAK PARIS HEIGHT'S PARKS COMMISWOR. 1, rn.i tgres ed n oin na he.: a_r.# s I r0 1M-M AIM ina o�,tdoor :.v a passion of mine. My wife and I met at the beautiful campus of the College of St. Benedict and St. John's University. We began our relation_ shlp training for a half marathon and would run the Lake Wobegon Trail between campuses_..m,I later used the Ground_Rounds in MPLS as a method to_bike_yto��r a surprise picnic at the Peace Park where I proposed to her. We have continued to enjoy spending time biking, running, and walk inq around the places we live.We recently bought a house in Oak Park Heights and have explored the area on bike and on foot. This past summer, we organized a `%ire dour among`my en-eT amj y oB�.iWg from our�house io my'-----`` Grandma's in Hopkins. I am interested in learning more about the Parks & P HERE fURY OTHER ERFORNIATION YOU MOULT? LIKE US TO G� Eti �� fiel THIS I ENT? I bring diversi I bet j'm the vouncgest jjqM_e p_vMQprjn, Although, I haven't lived here for very long, my goal is to learn more about the our community and bring a unique yerspective that could lead to new _ possibilities in shaping of our park system. Thank you for your consideration. Plea'se raturn to: E ft J{Yhn=i, Gi�i t Adnain4tre-tor Crtjr of Odic °fie Heights PO Boy�� 7 {� Sffitvifai , 1,1634 Ee 60,32 Date Received: (For office use onhf) Park Comm.-Commissioner Rec r.4 of 10 Page 6 of 16 6t CITY OF OAK PARK HEIGHTS PARKS COMMISSIONER APPLICATION Anthony Weyer 1 -7-15 NAME DATE To provide the City Council with an understanding of you, your background and your interests, please answer the following questions. (You may attach an extra sheet if necessary.) ADDRESS PHONE E-MAIL HOW LONG HAVE YOU LIVED IN OAK PARK HEIGHTS? 10 years OCCUPATION: driver / folder operator EMPLOYER: Bayport Printing House PHONE: PRIOR EXPERIENCE ON CITY COMMISSIONS, CITY BOARDS, ETC. I do not have any experience. Page 7 of 16 PLEASE PROVIDE A SUMMARY OF WHY YOU WOULD LIKE TO BE APPOINTED TO THE OAK PARK HEIGHTS PARKS COMMISSION. I have always been interested in government and city politics. I thought this would be a good chance to get some experience. I really enjoy the parks in our city. I would like to be a part of keeping them up to date and safe for our community. IS THERE ANY OTHER INFORMATION YOU WOULD LIKE US TO CONSIDER REGARDING THIS APPOINTMENT? Thank you for your consideration. Please return to: Eric Johnson, City Administrator City of Oak Park Heights PO Box 2007 Stillwater, MN 55082 Date Received. (For office use only) Page 8 of 16 CITY OF OAK PARK HEIGHTS PARKS COMMISSIONER APPLICATION Dec 1 2014 DAB To provide the City Council with an undeee- ; ing you, your background and your interests, please answer the fairing € uestions. (You may attach erg extra sheet if►eery.) ADDRESS Eia 1-401M. LOW 1-rejA E VOU LIVED R OAK PARK HEIGHT. ac-CUP�z:. OS . Retried EMPLOYER. PHONE: OR, E F-i ON C[TY 00 IM z CRTY BOARUS, ETC. Served on Park Comm.-Commissioner Recr.3 of 10 Page 9 of 16 PLEASE PROVIDE A SUMMARY OF WHY YOU WOULD LIKE TO BE APPOINTED TO THE OAK PARK HEIGHTS PARKS COMMISSION. --W:ouidlitce iQ.preserue,.park-spaceJw um-gem #. ns1canjoy,_lust cuatiaue „M . i11p-qdi4a.raP_13 are 'ri-ntc anri �a� r c and rpr_rAatipp IS 'THERE ANY OTHER INFORMATION YOU WOULD LIKE US TO CONSIDER RE fv R01 1C- T-HER,APPOI '11- i't aWorked with many people_ as a retired teacherladministrator.and last position. —n_1?.erspnne1_diret#a yer.11�4;nr (iaie � b e a�x�aSara.player and,a food ii ,.�,,A. iso_w,aslong.time..-resident_-of_StRiwater-before-moving to Please ram to; Frio Johnson, City Administrator arty. of Oak hark Hzights PO Sax 2007 5-fik--natw, MH 55W2 Deia R lved: _ (FGr crffi uze on4f) Park G=m.-commissioner Recr.4 of 10 Page 10 of 16 3 City of Oak Park Heights 14168 Oak Park Blvd N.•Box 2007.Oak Park Heights,MN 55082.Phone(651)439-4439•Fax 439-0574 Memorandum To: Eric Johnson, Administrator Cc: Park Commission From: Andrew Kegley, Public Works Director Date: 01/26/15 Re: Valley View Parking Lot—2015 Street Reconstruction Alternate The valley view parking lot is in disrepair. It is reasonable at this time to request cost estimates to reconstruct the parking lot while a contractor is mobilized in the City for other street reconstruction activity. As an alternate to the 2015 project, staff requested the City engineers include reconstructing the Valley View Parking lot for Council consideration. The City will not be obligated to select any alternates if it so chooses; it is simply the appropriate time to request a cost estimate. The V.V. lot consists of approximately 36,000 sq.ft. of surface asphalt. The south section of the parking lot, an 8,000 sq. ft. area is used mainly by local agencies and nearby business employees during lunch breaks. The Public Works Dept. also occasionally uses the open space for material staging for items like fallen trees, wood chips and chip rock for seal coat projects. Notwithstanding, this use trend may not justify reconstructing an occasionally used 8,000 sq. ft.parking lot if significant cost savings can be achieved by excluding the area. Therefore, a sub alternate or an alternate #2 seeking the cost savings to exclude the south lot from reconstruction will also be added to the bid request. Since the south lot is used sparingly the City is interested to learn if significant cost savings could be achieved by not reconstructing the asphalt surface. If cost savings are low,not reconstructing the lot may not make sense. If significant savings could be achieved, it merits consideration and discussion. Page 11 of 16 r r ' � • r - r �,k. r • • � "?'� r x p —7. •+sue+ a k t }4 1 1 _ °��•R.� Y'4 ru r a , �;. •d��`. �i�,.�.,' mot.,, 4 _ r I�pi All 4 OAK PARK HEIGHTS PARKS COMMISSION Member Dan Eder Term First: January 2009- December 2011 Second: Janus 12- Decemb_ Extension of Second Term: 5 January 2015- December 201 . History 1211512008: Parks Commission recommended appointment to fill vacancy 1212812008: City Council appointed to fill vacancy 0112612009: Parks Commission appointed as Chair 0112312012: Parks Commission appointed to a second term 0112312012: Parks Commission appointed as Vice-Chair 12/09/2014-. City Council extended second term for one year Officer Terms 2009: Chairperson 2012: Vice-Chair 2013: Vice-Chair Member Martin Hauble Term First: January 2009- December 2011 Se n : January 2012 - December 2014 Extension of Second Term: January 2015- December 2015 History 12/15/2008: Parks Commission recommended appointment to fill vacancy 12/2812008: City Council appointed to fill vacancy 01126/2009: Parks Commission appointed as Vice-Chair 0112312012: Parks Commission appointed to a second term 0112312012: Parks Commission appointed as Chair 1210912014: City Council extended second term for one year Officer Terms 2009: Chairperson 2012: Vice-Chairperson 2013: Vice-Chairperson Member Tim Krieger Term First: April 2009 - December 2012 Second: January 2013- December 2015 History 0311612009: Parks Commission recommended appointment to fill vacancy 0312412009: City Council appointed to fill vacancy 0112812013: Parks Commission reappointed to another term 11/17/2014: Krieger notified the ar scion that he moved out of jurisdiction Officer Terms Member A_ aron B Term ovember 2013 - December 2015 — F i rst Page 13 of 16 History 10/2112013: Parks Commission recommended appointment to fill vacancy 1012212013: City Council appointed to fill vacancy Officer Terms Member Larry Viers Term First:April 2009 - October 2011 Second: February 2012 - December 2014 History 0311612009: Parks Commission recommended appointment to fill vacancy 0312412009: City Council appointed to fill vacancy 1011912011: Resigned from Parks Commission effective November 1, 2011 0212712012: Parks Commission recommended appointment to fill vacancy 0212812012: City Council appointed to fill vacancy 912912014: Resigned from Parks Commission effective October 31, 2014 Officer Terms Page 14 of 16 B. Ex-Officio Members. There shall be a City Council person designated by the Mayor, with the consent of the City Council, to be a liaison to the Park Commission. Such City Council person shall serve without voting power and in a capacity as ex-officio to the Park Commission. The Mayor, with the consent of the City Council may also appoint non-voting, ex-officio members to represent other groups or organizations from the community. C. Lbeing embers of the Park Commission shall be appointed by the City such appointments shall be initiated and be established by resolution Council. The term of each member shall be for three years with initial staggered by the City Council resolution of appointment. No member more than two consecutive terms on the Park Commission. D. Absenteeism. If any voting member fails to attend three consecutive meetings or a total of four meetings (or 25 percent) during the calendar year, the Park Commission shall notify the City Council of the same with a recommendation from the Park Commission as to the continued ability for such person to remain on the Commission. Park Commissioners shall notify the Chairperson or City staff when an absence is anticipated. E. Removal. Any member of the Park Commission may be removed at any time by a four-fifths (415) vote of the City Council with or without cause. F. Compensation. Compensation of Park Commission members as selected by the City Council shall serve without compensation except as otherwise established by Resolution of the City Council. G. Training. The Chairperson and the City staff shall meet with each new Park Commissioner to explain Park Commission procedures. H. Resignation. A member who wishes to resign shall submit a written resignation to the Chairperson, who shall in turn forward the same to the City Council. I. Vacancies. Vacancies occurring within the Park Commission shall be filled for the balance of the appointment by the City Council. Members that are filling vacancies as a result of a resignation or removal of a member, may complete the balance of such term but may then be appointed to an full initial term without penalty and may then serve a second and additional terms pursuant to Article 3 C. 2 Page 15 of 16 ARTICLE 4 — OFFICERS, DUTIES AND ELECTION OF OFFICERS A. Officers. The officers of the Park Commission shall be Chairperson and Vice- Chairperson. B. Duties of the Chairperson. The Chairperson shall preside at all meetings, appoint Park Commission members to committees, appoint Park Commission representatives, rule on procedural questions (subject to reversal by a two-thirds (213) vote of those members in attendance), meet with all newly appointed members, exercise the same voting rights as other Park Commissioners and carry out such other duties as are assigned by the Park Commission or by the City Council. C. Duties of the Vice-Chairperson. The Vice-Chairperson shall act in the absence or inability to act of the Chairperson, and in such instances shall have the powers and functions of the—Chairperson. D. Terms. The Park Commission officers shall be elected from among its appointed members. No member shall serve as Chairperson or Vice- Chairperson for more than two consecutive years. A member may serve as Vice- Chairperson for two years and then Chairperson for two years, or in alternate or alternating order. The election shall occur at the Park Commission's annual meeting. E. Vote. Candidates for office receiving a majority vote of the entire membership (three-fifths (315), shall be declared duly elected. F. LDate of Office. Newly elected officers and members shall take office at the al meeting in January and which is an end date (sine die) for the preceding year. G. Vacancies. Vacancies occurring in the offices of the Park Commission shall be filled immediately by the above election procedure. ARTICLE 5 — MEETINGS A. r Annual Meeting. An annual organizational meeting shall be held in January of Le!!a�ch year. Electiojficers shall be conducted at that time. B. Regular Meetings. Regular meetings of the Park Commission shall be held at 6:30 PM on the third Monday of each month or as otherwise designated to account for legal holidays or other special circumstances as approved by the City Administrator. The meetings shall be held in the City Hall Council Chambers 3 Page 16 of 16