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Home My WebLink AboutUntitled ` CITY OF OAK PARK HEIGHTS '•`^`- ,: 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights,MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 N December 16, 1999 Mayor and City Council Oak Park Heights City Hall 14168—57th Street North Oak Park Heights, MN 55082 Re: Reserve Status Dear Mayor and Council: With this correspondence, I am notifying the City that as per my contract I am informing you of my decision to go to inactive reserve status effective June of 2000. My contract indicates that if I so desire, I should notify you by the end of the year of my intent to go to inactive status within the next six months period of time. With this letter, I am letting you know that during the month of June, probably on or about the 10th of June, I will be going to the inactive status. This will conclude 30 years of service, 25 of which was as a commissioned officer. I have enjoyed my second career tremendously. I learned a lot, saw a great deal of the world and, I think, contributed something in the process. However, it is also time to let others move up. As a result, with my inactive status I will no longer be attending monthly drills or annual training,but will only be available for emergency call-ups. I would like to thank the City Council and staff for your support and allowing me to serve. Without your help, it would be impossible for any of us"part-timers"to participate in our citizen army. Again,thank you. If you have any further questions or comments,please feel free to let me know. Sincerely, - NiN,-- ,CL--- Thomas M. Melena City Administrator TMM/lmk Tree City U.S.A. 4 OAK PARK HEIGHTS °� :,,,, em.o ._ To: Scott Richards, City Planner From: Thomas M. Melena, City Administrator \c\r■-_a- ---- Date: 12/22/99 Re: Oak Park Heights Billing In quizzing City financial staff, I have found that they cannot recall any time in recent history that the Planning operations have not gone over the budgeted amount as stipulated by the City Council through the budget process. 1999 was no exception to that past practice. We are now putting everybody on notice that they will take and comply with their budgets. At the same time, it is not realistic to expect consultants to act as managers of their own projects for financial affairs. With the above in mind, if a project has not been authorized by City staff, the City will not pay for those projects. In regards to your memo of December 21st, you indicated that there have been three projects for which the City has not paid. Those projects include the lower Oak Park Heights Land Use/Zoning Study, which was not authorized by City staff and therefore, was put on hold. We indicated that any work incurred on that project would not be the responsibility of the City and that once we restart that project, if there is past work that acts as support for that project, then that can be billed at that time. Until that project is authorized, the billing will not be accepted by the City. The second item of the Oak Park Heights Post Office was specifically stopped by the City Council and yet we continue to have billings from our Planning firm on that project. This particular case is not even just a staff issue, but the City •Page 1 L Council specifically said there will be no more work. Anybody that would have called or asked for additional work should have been informed of the fact that as the consultant, you could not proceed on this. The third item, the Lombard variance, is a matter of a missed invoice charge for the billing. That is not a matter of disagreement on the project, but just an overlooked bill. In your third paragraph, you indicate that yes, we did negotiate a position that the consulting staff attend all staff meetings at no cost in exchange for increased City and private billing rates. Please realize that that does not forestall the City's right to question charges that are put against the City, nor does that forestall the City's right to indicate that work will not proceed nor be paid for if it is proceeding in an unauthorized manner. It is always your right to request to consider renegotiations for the 2000 contract just as it is also our right to reconsider the provision of those planning services. If you have any further questions or comments, please let me know. Thomas M. Melena CC: Kris Danielson Judy Hoist Mayor and Council •Page 2 DEC-21-1999 16:01 NRC 612 595 9837 P.02/05 N C NORTHWEST ASSOCIATED CONSULTANTS INC COMMUNITY PLANNING - DESIGN - MARKET RESEARCH MEMORANDUM TO: Tom Melena FROM: Scott Richards DATE: December 21, 1999 RE: Oak Park Heights Billing FILE NO: 798.04 in recent months, the City has withheld over$2,000.00 in billed charges for projects within Oak Park Heights. The projects include Lower Oak Park Heights Land Use/Zoning Study, Post Office and the Lombard Variance. All three of these projects had been authorized by City staff for which we had been asked to complete reviews or planning reports. I have reviewed the billings and have determined that the charges for each of the projects are appropriate. I have included copies of these invoices for the projects in question. We will continue to send the City copies of the invoices and would expect they be paid in full after the first of the year. If this is not resolved by January 31, 2000, we will begin charging interest as per the terms stated on the invoices. Our most recent contract negotiations included the provision that we attend staff meetings for no cost in exchange for increased City and private billing rates. We agreed, based upon the assumption that we would be paid for City authorized work. If the City's new policy is discretionary payment for authorized work, we may need to consider renegotiation of the contract for 2000. Additionally, we will now require written authorization from Community Development or Administrative staff before commencing any project, either City or private. Hopefully, this will resolve any questions of whether we should or should not invest time or expense on a project. If you have any questions, please do not hesitate to call. pc: Kris Danielson Judy Hoist 5775 VWAYZATA BOULEVARD, SUITE 555 ST. LOUIS PARK, MINNESOTA 5541 6 PHONE 612 - 595-9636 FAX 612 - 595 - 9837 E-MAIL NAC @WINTERNET,COM OAK PARK HIG-ITS emo : To: Mayor and Council From:Thomas M. Melena, City Administrator t-� Date: 12/22/99 Re: Attached TIF Correspondence With this memo, you will find a letter from Jim O'Meara, a letter from Judy Dutcher, State Auditor, as well as a packet that had been put together by Jim O'Meara on TIF changes, abatements, etc. I must say that I am both saddened and concerned by the tone of the letter from the State Auditor to Mr. O'Meara. I find that after reviewing both Jim's packet and the letter in response to Judy Dutcher, that I must agree with Mr. O'Meara that from a factual standpoint, the State Auditor's office did not understand the tone of the documents nor did they bother to verify the facts and issues of the matter. However, I am even more concerned that the State Auditor would so address a private citizen in such a manner. Additionally, the State Auditor indicates that they would expect a private citizen to discontinue disseminating the document; I feel that borders on censorship by the State Auditor's office. I am, therefore, very concerned by the lack of decorum and professionalism exemplified by the State Auditor's office and specifically by Judy Dutcher in her letter to Mr. O'Meara. I am further concerned that she feels that an issue between two individuals must be aired in public and to have Ms. Dutcher decide to tattle to the world on an issue of disagreement with a private citizen. I think this is most inappropriate. •Page 1 Lastly, I see a veiled threat in here by the State Auditor to scrutinize any and all of Mr. O'Meara's clients or associates within his law firm in an inappropriate manner. I think this is clearly an abuse of our freedom of expression and should not be tolerated. As a result, I feel that we must respond to Mr. O'Meara indicating our support for his stance. Further, I would suggest that we respond to the League of Minnesota Cities to express our extreme displeasure on the way that the State Auditor has addressed this private citizen who is also a member of the bar and a consultant to our City on a matter such as this. Please give me your direction on this. Hopefully you will indicate that we should continue to support our legal technical consultant in this regard. If you have any further questions or comments, please let me know. Thomas M. Melena •Page 2 Orffi NAL: NK BUILDING ill '.S J t ? (, 332 Nil ' ∎ESOTA STREET + SAINT PAUL; M NESOTA 55101 DEC 2 I I EpHQ1Y t (651)223-6600 BRIGGS AND MORGAN � � ! ACSIMIL. (651)223-6450 PROFESSIONAL ASSOCIATION • "S DIRECT DIAL 1) 223-6420 WRITER'S E-MAIL December 20, 1999 The Honorable Judith H. Dutcher State Auditor State of Minnesota Office of the State Auditor 525 Park Street, Suite 400 St. Paul, Minnesota 55103-2139 Dear Ms. Dutcher: I'm writing to respond to your letter to me of November 24, 1999, in which you complain of a memorandum I prepared on recent changes to the tax increment financing (TIF) law and other statutes. Copies of both are enclosed. That memorandum was one of a routine series of advisories which I send to my own list comprised primarily of client representatives and other interested individuals, all of whom I know. In other words,I was writing for a known audience,and because such subject matter is often technical and dry, I try to keep the reader's interest with commentary and attempted humor. Later, when my law partner was assembling course materials for the tax increment seminar she was to chair, she asked if she could include that memorandum along with another one I had recently prepared, and I agreed. It did not occur to me at the time,but does now, that had I been writing for seminar materials from the beginning, I would have adopted a less familiar and more formal stylistic approach, but I doubt that such editorial niceties explain the stridency of your letter. The reason I prepare and send such memoranda to clients is simply that I want them to know about the new rules. I'm confident they want to know them too and to comply with them in good faith. I would think that the ultimate form of respect for the Legislature is the promulgation of the fruits of its efforts. I have no quarrel with the statutory responsibilities of the Office of the State Auditor (the OSA) to conduct TIF compliance audits or with the Legislature's unquestionable right 1115853.1 MINNEAPOLIS OFFICE •IDS CENTER•WWW.BRIGGS.COM MEMBER-LEX MUNDI,A GLOBAL ASSOCIATION OF INDEPENDENT LAW FIRMS BRIGGS AND MORGAN The Honorable Judith H. Dutcher December 20, 1 999 Page 2 to revisit, amend or repeal the TIF law, as it may see fit. Nor do I take issue with the concepts of compliance and accountability. The issue is whether the OSA's discharge of its duties is practical, fair and legally correct. In reply to your reference to my"numerous responses to noncompliance notices"(the number of alleged noncompliance matters I have worked on, by the way, is exactly two), I must observe that under the Code of Professional Responsibility, as an attorney I have an ethical responsibility to represent and advocate my client's interests "zealously, within the bounds of the law." This inevitably involves the expression and advocacy of opinions with which the OSA may not agree. I assume you would agree that due process and the right to counsel are not suspended here. Honest difference of opinion is not disrespect,and certainly not contempt, and my withdrawal from the debate is not an option. I've observed your office assert liability running into the millions of dollars for alleged violations based on questionable legal judgments and your dissatisfaction with documentation. The presumption seems to be that TIF authorities are guilty unless proven innocent. It mystifies me that you seem genuinely offended that anyone should raise so much as a peep of protest or that County Attorneys may ultimately find your cases unmeritorious. You will simply not find letter-perfection out there, and I don't believe the law requires it. As a final preliminary manner, I do not intend and will not accept personal or professional aspersion. Your letter invites me to share my disagreements with your office. I welcome the opportunity to do so. There is no question that in order to conduct its TIF auditing responsibilities the OSA must have standards, including working legal interpretations. It is my perception,however, that too often the OSA's legal conclusions are contrary to those generally held by the practicing TIF bar and that, on a practical level, there is widespread exasperation among cities and other local TIF authorities. There is a belief shared by more than a few that no matter what they do in TIF, the OSA will deem it deficient and subject it to the most severe of penalties. I believe confidential surveys would amply reveal these disagreements and frustrations. 1115853.1 BRIGGS AND MORGAN The Honorable Judith H. Dutcher December 20, 1999 Page 3 The objection which I hear most often is that the OSA pronounces various purported TIF rules,often very specific and detailed legal or accounting rules,which no one theretofore knew or suspected, and then applies them retroactively, typically upon pain of the ultimate purported remedy, the repayment of all increment involved. This comes as a shock to the TIF authorities which typically believe in their use of TIF and are proud of the results they've achieved with it. It has often been observed, and I agree, that the TIF law is complicated. If nothing else, the endless legal argument over it testifies to that. Many of the OSA's evolving set of legal and accounting standards,however self-evident they may be to you, come as a surprise to many others. A few examples include: • The OSA's insistence on line item TIF budgets,now provisionally withdrawn, including finding violation where the TIF authority exceeded the particular line item (but not the TIF budget as a whole), often by only an insubstantial amount. The TIF law specifies only that the TIF plan contain "estimates" of the "cost of the project." It does not require line items. Later reporting of a more detailed breakout of the actual costs incurred may be appropriate and required, but that does not alter the generality of up-front estimates. In practice, that is the best that can be done at that early stage. Your position simply induces bloated TIF budgets, not good faith estimates. To what end? • The OSA's determination that advance refunding bonds have exceeded the TIF plan's estimate of bonded indebtedness,when in fact the effect is to reduce the amount of tax increment necessary to pay the original debt, as so refunded. Whatever purely technical merit this position may have, it makes no practical sense. • The OS A's recent announcement that a housing tax increment district is invalid unless its entire, potentially much larger "project area" also meets all of the housing restrictions, notwithstanding the fact that the increment is generated only by and expended only for qualified housing costs. I believe this (1) would nullify from the beginning a large majority of perfectly "innocent" 1115853.1 BRIGGS AND MORGAN The Honorable Judith H. Dutcher December 20, 1999 Page 4 existing housing TIF districts which involve exactly the income limited set- aside housing units which the law targets and(2)would wreak financial havoc on bondholders, subsidized housing providers and TIF authorities alike. Against all that harm, where is the "good" in the OSA's theoretical and questionable technicality? The use of the word"project" in this context means the particular"development" in the TIF district,which includes the qualifying housing but must not include more than 20%of other taxable improvements. It makes perfect sense and is an understandable limitation. • The OSA's recent announcement that unless the map which is published with the initial public hearing notice specifically identifies each tax parcel included in the TIF district, then such parcels are simply not part of that district, whereas most legal observers, and I'm confident the courts, would conclude that the map is sufficient and therefore substantially compliant if it shows the general location of the properties involved. If the public cares about the TIF plan, the map shows them where the TIF district is located. • Relative to the 1997 amendment defining "tax increment," the OSA has apparently decided ► that the principal portion of repayments of project loans made from increment are indeed "loan repayments" but that the interest portion of such repayments must be treated as "interest or other investment earnings" on increment. I wonder how many bankers or accountants would understand that distinction. ► that interest or other earnings on the investment of increment pending its expenditure for project purposes cannot be considered on hand today unless the TIF authority had in place for every prior expenditure an accounting model which specifically identified and separated each prior expenditure as between "raw" increment and investment earnings on increment. (I agree that a reasonable demonstration,based on sufficient 1115853.1 • BRIGGS AND MORGAN The Honorable Judith H. Dutcher December 20, 1999 Page 5 accounting data, must exist; I disagree that the high-definition accounting model which the OSA prefers is the only way.) • The OSA rejects and returns reporting forms, one of which contains 76 line items, if the TIF authority leaves blank (i.e., does not fill in zeros) all the numerous lines which don't apply. I wonder what would happen if the Department of Revenue did the same with all individual income tax returns. The legislative charge that the OSA "develop a uniform system of accounting and financing reporting for tax increment financing districts"has been in the TIF law since 1985. I think it's fair to say that your predecessors in office have taken a far less active role in response to this provision, although rudimentary reporting forms were initially prepared and remained operative for a number of years. I don't question the OSA's right to expand these forms, and your own forms have themselves been evolving over the past four years. The point is simply that neither new legal interpretations nor new accounting standards can change the past, and TIF authorities cannot in fairness be held accountable for purported rules and preferences which they could not have known at the time. A second area of legal concern is the OSA's approach to "legislative intent," which I find legally breathtaking. On this ground, I have seen the OSA simply invent new rules, on the one hand, and disregard clear and unambiguous statutory language on the other. I will let two primary examples suffice, both of which are in the context of whether increments from so-called pre-1982 TIF districts (districts created between 8/1/79 and 6/30/82) are poolable,that is, spendable beyond the boundaries of the TIF district which generated them. In a 1998 violation letter, the OSA cited a 1997 amendment of the TIF law as confirming the"original intent"of the 1979 Tax Increment Act that pre-1982 districts are not poolable. In short,the OSA's interpretation rested on a conclusion that the 1997 Legislature was competent to interpret the law passed by the 1979 Legislature. Yet, we must recognize that only the courts, as distinguished from the Legislature or the OSA, can finally and conclusively determine the correct interpretation of the TIF law or any other statute, based upon de novo review. If the Legislature (or the OSA) has the power, 18 years later, to interpret what the original law truly meant, then what certainty do our statutes have in the 1115853.1 BRIGGS AND MORGAN The Honorable Judith H. Dutcher December 20, 1999 Page 6 meantime? This approach to statutory interpretation may reflect the OSA's perception of prevailing sentiments in some quarters, but it is not good law. The 1999 Legislature settled the debate over the poolability of pre-1982 districts by declaring, in part, that "expenditures of increments on activities located outside of the geographic area of a district" are "permitted" if made "before the earlier of(i)notification by the state auditor [i.e., a violation letter after compliance audit] or(ii) December 31, 1999." Laws of Minnesota for 1999,Chapter 243,Article 10, Section 4, Subdivision 3. This clearly states that a TIF authority which isn't in receipt of a final violation letter from the OSA may pool increment from a pre-1982 district through the end of 1999,with specific consequences thereafter. The Legislature also instructed the OSA to send a "courtesy" letter(which was not a violation letter) notifying all TIF authorities which have a pre-1982 district. That letter, dated July 12, 1999,was from William E. Connors,the Director of the OSA's Tax Increment Financing Division. It incorrectly stated that, subject to two limited exceptions not relevant here, increment from pre-1982 districts could no longer be pooled. That letter was also incorrect on another point, which Mr. Connors agreed to correct and did so by letter dated August 17, 1999. Mr. Connors also indicated, however, that he would not address the first objection I raised because,as I understood his explanation,it was inconsistent with the OSA's interpretation of what the Legislature really meant. As the OSA itself has noted, "the letter of the law shall not be disregarded under the pretext of pursuing the spirit." Minnesota Statutes, Section 645.16. House Research concurs; See page 26 of its bill summary on the Conference Committee Report of H.F.2420 (the "Tax Bill"), dated May 17, 1999. In a third instance,involving the GSA's recent announcement that the entire "project" of a housing TIF district must also meet all the housing requirements, the OSA has read legislative intent from the fact that the OSA brought this particular issue to the Legislature's attention, that three legislative sessions ended without the OSA receiving a response from the Legislature,and that therefore the OSA's interpretation described above must necessarily be correct. In other words, the OSA is reading legislative intent based upon what the Legislature has not done. 1115853.1 BRIGGS AND MORGAN The Honorable Judith H. Dutcher December 20, 1999 Page 7 I also detect legally insufficient respect for local decision-making. City councils are elected to make those decisions, and the case law is abundantly clear that local governing bodies must have a sphere of discretion in doing so and that their decisions may not be second-guessed,even if we disagree with them, unless clearly arbitrary or unlawful. We are not entitled to resolve every doubt against the city or to substitute our judgement for theirs. Like it or not, the law presumes that they know what's best for their community. Our advice to them on matters of good local governance, however well-intentioned, is a gratuity, not a legal mandate. Over the past 20 years, I've made acquaintance with a large number of local public officials, mostly city officials. In my experience, competence and good intention predominate, not incompetence, and not predisposition to white collar criminality. I submit that the TIF law has always been, and remains today in the areas where it applies, a proactive statute in the sense that it gives political subdivisions a powerful tool to use in their efforts to achieve non-traditional goals of community preservation and betterment. Bare legal authority to pursue these goals without adequate financial resources is meaningless, and the financial power of the TIF law explains, in my view, both the desire of local government to preserve it and the concerns which it raises from a statewide perspective. Our debate isn't about flaunting the rules or seeking to have the Legislature change them; it's about fairly identifying and enforcing them. I do not believe that an enforcement regime which emphasizes blind technicality or which lacks tolerance for any perceived misstep is appropriate, or consistent with the general thrust of the TIF law. Unfortunately, the whole aura around the OSA's expanded role, which dates from January 1, 1996, is extremely charged and antagonized. If nothing else,I take your letter to reflect a considerable frustration of your office as well. We also have come to a point where the Legislature is annually inundated by specific technical questions from your office,on the one hand, and numerous requests for special legislation arising from your audits on the other. I believe a great deal of that difficulty and complication could be avoided and I for one would be willing to work with your office and any other interested parties toward a practical consensus on as many issues as possible. The alternative is a continuation of the unworkable status quo and eventual resort to the new,time-consuming and expensive Attorney General, alternative dispute resolution, and, if necessary,Tax Court processes. I predict that many of the OSA's positions will not survive that independent scrutiny. I would prefer that the OSA 1115853.1 BRIGGS AND MORGAN The Honorable Judith H. Dutcher December 20, 1999 Page 8 be obliged to defend its own positions. I believe that would cause a sea change in your approach. Ve I■ truly yours, i f? es P. O'Meara JPO:jvs Enclosures cc: The Honorable D.J. Johnson, Chair Senate Committee on Taxes The Honorable Sandra Pappas, Chair Senate Property Taxes and Local Government Budget Division The Honorable Jim Vickerman, Chair Senate Local and Metropolitan Government Committee The Honorable Ron Abrams, Chair House Committee on Taxes The Honorable Ron Erhardt, Chair House Property Tax Division The Honorable Peg Larsen, Chair House Local Government and Metropolitan Affairs Committee The Honorable Michelle Rifenberg, Chair House Tax Increment Financing Subcommittee William E. Connors, Director Tax Increment Financing Division Office of the State Auditor JoAnne Zoff-Sellner, Senate Counsel and Research Joel Michael, House Research 1115853.1 BRIGGS AND MORGAN The Honorable Judith H. Dutcher December 20, 1999 Page 9 bcc: Clientele, et al. Steve Rosholt, Faegre & Benson Stephanie Galey, Faegre & Benson Jerry Gilligan, Dorsey& Whitney John Kirby, Dorsey& Whitney Lynn Endorf, Dorsey& Whitney Steve Bubul, Kennedy& Graven Mark Ruff, Ehlers& Associates Sid Inman, Ehlers & Associates Shelley Eldridge, Ehlers & Associates Dick Asleson, Juran& Moody Nick Skarich, Springsted Rick Rosow, Lang, Pauly& Gregerson Bob Deike, Bradley& Deike 1115853.1 .oIT�R o STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR +� n SUITE 400 spa 525 PARK STREET (651) 296-2551 (Voice' SAINT PAUL. MN 55103-2139 (651)296-4755 (Fax: JUDITH H. DUTCHER stateauditor(aosa.state.mn.us(E-Mail) STATE AUDITOR 1-800-627-3529(Relay Service) November 24, 1999 Mr. James O'Meara Briggs&Morgan 2400 IDS Center Minneapolis,MN 55402 Dear Mr. O'Meara: I recently reviewed the materials you prepared for the November 17, 1999"Tax Increment Financing Seminar" sponsored by the Minnesota Institute of Legal Education. I was offended by the caustic tone and hostility conveyed in your written materials. Your complete disregard for the Office of the State Auditor's enforcement authority in the area of tax increment financing is well known. Your attempts, however, to pass these materials off as"educational" in nature strains the bounds of credulity. If you disagree with a legal compliance enforcement position taken by this office, then express your disagreement to this office. If you seek a public forum in which to debate and discuss our differing positions on the TIF laws, then procure such a forum and commence the debate. Perhaps another option is to express your opinion in the numerous responses to noncompliance notices you continue to draft on behalf of your clients. Regardless of which course of action you choose to pursue, I would expect you to discontinue disseminating this document. The lack of decorum and professionalism exemplified by your written materials saddens me. They reflect poorly upon your law firm and you as an individual. In addition to the conflicting views you have with most positions taken by the OSA in the area of TIF, you also appear to have specific problems with recent tax increment financing legislation. Accordingly, I am providing a copy of your written MILE materials to the chairs of Recycled paper with a minimum of I 5 post-consumer waste An Equal Opportunity Employer OFFICE OF'nit; STATE AUDITOR Mr. James O'Meara November 24, 1999 Page 2 the appropriate House and Senate committees with jurisdiction over TIF. I am certain they will also find your opinions interesting. Sincerely, --44421Th . � Chle /per 7 k- • Judith H. Dutcher State Auditor JHD:tlf cc: The Honorable D.J. Johnson, Chair Senate Committee on Taxes The Honorable Sandra Pappas, Chair Senate Property Taxes and Local Government Budget Division The Honorable Jim Vickerman, Chair Senate Local and Metropolitan Government Committee The Honorable Ron Abrams, Chair House Committee on Taxes The Honorable Ron Erhardt, Chair House Property Tax Division The Honorable Peg Larsen, Chair House Local Government and Metropolitan Affairs Committee The Honorable Michelle Rifenberg, Chair House Tax Increment Financing Subcommittee 1 TIF Changes, Abatement, Miscellaneous And Business Subsidy Forms By James P. O'Meara Attorney at Law Briggs & Morgan, P.A. Minneapolis,Minnesota 2200 FIRST NATIONAL RANK RL'ILDING 332 MINNESOTA STREET SAINT PAUL. MINNESOTA 55101 TELEPHONE(651)223-6600 B RIGGS AND 1\1 ORGAN FACSIMILE(651)223-6450 .FISSIONAL ASSOCIATION W'RITER'S DIRECT DIAL WRITER'S E-MAIL • MEMORANDUM RE: TIF Changes, Abatement, Miscellaneous and Business Subsidy Forms FROM: Jim O'Meara DATE: October 15, 1999 Attached is a presentation and discussion of the above topics. I've spared no effort to make these materials as dry and witless as possible. On the subject of business subsidies (on which I've repressed all knowledge and disavowed any expertise), it occurred to me that there is no way a subsidy recipient would be able to comply with the reporting requirements without assistance. Therefore, I have drafted and enclosed for your information a proposed reporting form (which I make an exhibit to the "subsidy agreement," which often is simply a section of a TIF or other development agreement). Also enclosed is the sample portion of the underlying agreement which constituted the required "business subsidy agreement." One size won't fit all. Additions or changes will be required per actual circumstances. JPO:jvs 1093105.2 MINNEAPOLIS OFFICE• IDS CENTER•WWVUBRIGGS.COM MEMBER-LEX MUNDI,A GLOBAL ASSOCIATION OF INDEPENDENT LAW FIRMS • • BRIGGS AND MORGAN TIF Outlawed for Park, Social and Recreational Uses and for Public Conference Facilities The"no TIF for public buildings"rule previously did not prohibit the use of increment "for the construction or renovation of a parking structure, a commons area used as a public park, or a facility used for social, recreational, or conference purposes and not primarily for conducting a business of the municipality." A 1999 change now prohibits the use of increment for a commons area used as a public park, or a facility used for social, recreation or conference purposes, except that a privately-owned conference facility is excluded from this prohibition. These changes occur in a subdivision which is entitled"General Government Use Prohibited." However,the new prohibition doesn't expressly state that the park, social or recreational uses need to be publicly-owned. In fact, the express exception for a privately-owned conference facility would seem to indicate that the new limitations apply to all prohibited uses,whether owned publicly or privately (and it appears the Office of the State Auditor(OSA)takes this view). In other words, the amended prohibition seems to outlaw TIF for all park, social and recreational purposes and all publicly-owned conference facilities. Parking structures are still O.K. These changes (and the one described below in this section) apply to all TIF districts but do not apply to expenditures made before 1/1/00 or expenditures made under a binding contract entered into before that date or under a binding contract entered into pursuant to a letter of intent with a developer or contractor, if the letter of intent was entered into prior to 1/1/00. This means that the expenditures can be made in 2000 or thereafter if the original contract or qualifying letter of intent is executed this year. Bear in mind, however,that this is not an automatic authority to spend increment for any such purposes, as those activities still must meet underlying development and TIF public purpose objectives and, of course, be properly included within the tax increment plans and budgets. Did somebody use increment to buy gold-leaf lamp posts? Now, subject to the same "transition rule" discussed above, increment can't be spent for public improvements, equipment, or other items if they're located outside of the TIF district which generated the increment and they primarily serve a decorative or aesthetic purpose, or if they serve a functional purpose, their cost is increased by more than 100% as a result of selected commonly materials, designs or types for type as compared y materials, design or typ ared with more comm p similar property. Note that these provisions apply only if the increment is being "pooled" 1093105.2 2 • • BRIGGS AND MORGAN and they also don't apply to rehabilitation of historic structures that are listed on the National Register or are a contributing element to an historic district listed on the Register. New Rules for "Pre-1982" or "Gap Period" TIF Districts "Pooling" is spending increment outside of the TIF district which generated it. In general, pooling has been permitted for TIF districts having certification request dates prior to 8/1/79, after 6/30/82 but before 5/1/90, and after 4/30/90 (subject to percentage limitations). For districts within the "gap" in this continuum (i.e., districts having certification request dates after 8/1/79 and before 7/1/82), however, a difference of opinion has existed on pooling. Right out of the box OSA adopted "Thou Shalt Not Pool These TIF Districts" as the eleventh Commandment and thereafter clung to this dogma with customary tenacity. We attempted,persuasively we thought,to clarify OSA's thinking on this point but the mountain did not budge. In due course, this teapot tempest boiled into a legislative cause celebre suitable for enshrinement in that burgeoning "look what they've done now" file. With the exception of this three year period in question, pooling has been permitted throughout the 30+ year reign of TIF. If the money is spent on a worthwhile public development purpose, is the "where" really that important, particularly when the relevant statute(the TIF law as it existed in this gap period)does not explicitly address the issue and is subject to reasonable argument on both sides of the question? "Oh, stop making sense!" OSA originally justified its received wisdom with the olympian: "There is no dispute at the State level," but statutory construction is not a popularity contest. After prodding, OSA formulated an argument based upon the statute itself. OSA's argument was essentially that since the law required the tax increment plan to state the goals for the improvement of the TIF"district," it must follow that those would be the only costs and activities which could be undertaken. The counter-argument is that the TIF law in a separate section explicitly permitted the expenditure of increment for costs in the potentially larger "project" area. It's a moot question now. Here are the new rules for pre-1982 TIF or "gap period" districts (those with certification request dates after 7/31/79 but before 7/1/82), with suggestion and commentary: 3 1093105.2 • BRIGGS wxo MORGAN • Find out whether you have a pre-1982 TIF district. If you don't, absent some near-pathological curiosity, proceed to the next section. If you do, it is essential that you know for sure whether you have ever pooled one dollar of increment from the district(or, if you haven't, whether you may choose to do so prior to the end of this year (more on that later)). • If you have such a district, you should have received a "courtesy" letter (and a follow-up letter) from OSA which was basically a notification of that fact and which, like the new law itself, confused nearly everybody. • If you haven't pooled increment from the district and don't intend to later this year, it's simple: you can if need be keep your district up to its maximum statutory life and may continue to spend the increment for eligible costs within the district. If you've "been bad," read on. • The new law ratifies (i.e., makes legal) the pooling of increment from pre- 1982 districts if (1) the expenditures were made before the earlier of "notification by the State Auditor" or 12/31/99 or (2) the expenditures are made for "preexisting outside district obligations." "Notification by the State Auditor" is not the courtesy letter which OSA sent notifying TIF authorities that they have a pre-1982 district; rather, it is a final notice of noncompliance, or "violation letter" (you'll know if you have one). If you have a pre-1982 district you may, if you choose,pool increments from that district for eligible expenditures throughout the remainder of this year, assuming you don't have a violation letter. That choice would have the consequence of limiting your expenditure of increments from the district after this year,as discussed below. • OSA's "courtesy" letter was incorrect in two respects, one of which OSA agreed to rectify, and did, and one OSA didn't. First, the letter implied that TIF authorities which had a violation letter could not continue to spend increment inside the district throughout the remainder of 1999. Second, the letter implied that TIF authorities which don't have a violation letter could no longer pool these increments. However,the law clearly and explicitly ratifies pooling increments from these districts if the expenditures are "made before the earlier of (i) notification by the State Auditor [violation letter] or (ii) December 31, 1999." I called this second oversight to OSA's attention and received,as I understood it,essentially the following response:We were at the Legislature, we know what "they" were thinking, and we can't in good 4 1093105.2 • BRIGGS AND MORGAN conscience advise TIF authorities oftheir ability to do something which"they" wouldn't like and which we believe is clearly "wrong." This response was at once both dumbfounding and perhaps not surprising. When the law is explicit and clear, as it is on this point, there is no such thing as "legislative intent." It's challenge enough to comprehend and comply with the rules on the books without this "shadow" statute which only a privileged few may divine. On several past occasions OSA has read things into the law which don't appear to be there. Just made them up. (Based on reports from OSA's recent seminars, this process appears to be continuing.) Now OSA reads something out of the law which clearly is there. Law is law. Politics is politics. Several OSA representatives have legislative staff experience. It must be natural to assume that the legislative process is the whole show. • If you have pooled increment or will pool increment in 1999, after the end of this year increment from the pre-1982 district may only be used to pay preexisting in-district obligations,preexisting outside district obligations,and administrative expenses. Once those are paid or defeased,the district must be decertified. "Preexisting outside district obligations" include (1) bonds secured by increments from the district whose proceeds were pooled, if the bonds were issued and the pledge of increment were made before the earlier of receipt of a violation letter or 4/1/99;(2)bonds issued to refund such bonds, as long as the refunding bonds don't increase the total amount of increment required to pay the refunded bonds; and (3) binding written agreements secured by increments from the district for pooled activities, as long as the agreements were executed prior to the earlier of the violation letter (if applicable)or 5/1/99. The rules for"preexisting in-district obligations" (non- pooled expenditures) are essentially the same, except that the binding written agreements for expenditure within the district must have been executed and the increments pledged to those agreements prior to 6/30/99,whereupon you can continue to pay the costs incurred under those contracts even if the payment occurs after 1999. Clear as mud, right? Call if you have questions. So many complicated rules. Consultant's dream? Try nightmare. A complex law plus a watchdog which demands perfection, makes up new rules continually and may not bring appropriate reasonability, practicality or common sense to the task(dare I say mercy?)all but assures non-compliance. Maybe the time in TIF has come for euthanasia. It beats slow torture. 1093105.2 5 BRIGGS AND MORGAN Enforcement Process No w Involves Attorney General and Tax Court process: old rocess: ion letter to municipality. (Recall that the city gets the letter • OSA sends violation even if the TIF authority is the local EDA, HRA or port authority. The city also bears the ultimate financial responsibility if the TIF authority can't pay.) • Municipality responds to OSA within 60 days. • If OSA still doesn't agree with municipality, OSA sends the matter to the County Attorney. (County Attorney does nothing. OSA complains.) Now (effective for all TIF districts, except pre-1979's (pre-8/1/79), and final OSA violation letters issued after 1999): • If the County Attorney says no thanks or 12 months pass, OSA sends it to the Attorney General. Realism becomes a possibility. • If the AG finds there is a substantial TIF violation, the AG must attempt to resolve the matter by alternative dispute resolution procedures, e.g., Sections 572.31 to 572.40. Hope glimmers. • If ADR doesn't work,the AG must file a petition in the Tax Court to suspend for up to five years the ability of the TIF authority and the municipality to use TIF (which means establishing new TIF districts/enlargements, issuing TIF bonds or amending TIF plans to authorize new activities or expenditures). • If the Tax Court agrees, it may set the term of the suspension up to five years, considering: • The substantiality of the violations. • The dollars involved. • The "sophistication" of the TIF authority or the municipality. 1043105.2 6 BRIGGS A.YD MORGAN • Whether a "clear and unambiguous" requirement was violated. • Whether violations continued after OSA weighed in. • Whether there was a"pattern of violations" and whatever other factors the court deems relevant. • With all due respect to OSA's views,the process proceeds to independent review and can at least lead to a day in court. Until the "violation" standards are brought down to earth, the frustrations will continue. I'm hopeful the Attorney General and the Tax Court will recognize more reasonable standards and a sphere of discretion in local decision-making. Qualifying Local Contribution for Housing Districts Reduced from 10% to 5% of the Increment Effective for certification request dates after 6/30/99. Potential Ways to Compensate for Increment Loses Due to Class Rate Changes In 1997,the Legislature appropriated$2,000,000 to the Department of Revenue and authorized limited pooling to compensate for certain deficits in tax increment districts caused by class rate compression. This program and the other two described below are effective only for TIF districts having certification request dates prior to 6/2/97. This year, the Legislature appropriated an additional$4,000,000 to this fund. TIF authorities should have received explanatory and application materials from the Department of Revenue. Round 1 is already over. A second program was adopted last year involving an elaborate process for establishing all or a portion of such a TIF district as a special taxing jurisdiction. This scheme is of questionable fairness and constitutionality. In 1999,the Legislature also added another pooling provision (even from already-pooled pre-1982 districts) to offset these losses. In general, the losses must relate to bonds or contractual obligations which predate 6/2/97 and cause an actual deficiency of funds necessary to meet those obligations. In some cases, these programs might prove quite useful but they may not be of widespread 1093105.2 7 BRIGGS A-ND MORGAN application or benefit. The details are far too numerous to summarize here. Please call if you have questions. Certain Earnings on Increment are Not Increment You may recall that in 1997 a new definition of"increment"was added to the TIF law. Among other things, it provided that interest or other investment earnings on tax increments would be tax increment; however, this was effective only for post-7/31/79 districts and for earnings received after 7/1/97. This left open the question of the status of investment earnings received on or before 7/1/97,and OSA has accepted the argument that such earnings should not be considered tax increment, provided (1) the accounting of the revenues can clearly separate the principal amounts of increment from their earnings and(2)the cash flow of the particular district can establish that any present balance of TIF funds does indeed contain such investment earnings. This is significant because if the earnings aren't increments, they are not subject to the rules for spending(or returning unspent) increments. They would thus be a more "general" development dollar of the city or other TIF authority eligible for expenditure for any of its authorized purposes without regard to restrictions of the tax increment law. Don't Overlook Improved Abatement Law In 1999, the abatement law was amended in several useful ways, as follows: • One can now use abatement to defer payments of taxes and abate the interest and penalties that would otherwise apply. • Abatements can be used to provide public infrastructure. • Abatement has been generalized from the core concept of giving back all or a portion of the taxes to the actual taxpayer; now, a parcel's taxes can be abated without the consent (or knowledge) of the property owner, and the abatement amounts can be retained (or transferred to another political subdivision) to pay all or part of the cost of acquisition or improvement of public infrastructure, whether or not located on or adjacent to any of the abatement tax parcels. These provisions could prove very useful,for example, in closing the"city portion"or unassessed part of a special assessment project. 1093105.2 8 BRIGGS AND MORGAN • School districts can now abate the full amount of their tax (whereas before they were limited to no more than one-half of their general education levy). Also, school districts can sign on for the full ten year term and do not need to re-approve the abatement annually. .y • Abatements can now include the fiscal disparities amount. • Towns may now grant abatements. 1093105.2 9 } CITY OF a - OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 January 3, 2000 Ms. Judith H. Dutcher State Auditor State of Minnesota Office of the State Auditor 525 Park Street, Suite 400 St. Paul, MN 55103-2139 Dear Ms. Dutcher: I am writing you in regards to the letter you sent to Mr. Jim O'Meara regarding the prepared materials for the November 17, 1999 "Tax Increment Financing Seminar." I was both saddened and concerned by the attitude of your letter and feel that your office did not understand the tone of Mr. O'Meara's documents. However, I am even more concerned that the State Auditor's Office would address a private citizen in such a manner and that you would expect a citizen to discontinue disseminating any documents, even those in which you disagree. Your request smacks of censorship. That may not be your intent, however that is the perception given. I hope that is not the case. I have shared copies of this correspondence with the Oak Park Heights City Council and we wish to express our support of Mr. O'Meara's stance on this issue. Sincerely, Thomas M. Melena City Administrator TMM/lmk CC: Mayor and Council Jim O'Meara Tree City U.S.A. CITY OF OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 • *i:E' January 3, 2000 Mr. James O'Meara Briggs & Morgan 2400 IDS Center Minneapolis, MN 55402 Dear Mr. O'Meara: I am writing to you regarding the letter you received from Ms. Judith H. Dutcher of the State Auditor's Office. That letter was regarding the materials you had previously prepared and were used at the November 17, 1999 "Tax Increment Financing Seminar." I am both saddened and concerned by Ms. Dutcher's letter and feel that the State Auditor's Office did not understand the tone of your materials. However, I am even more concerned that the State Auditor would so address P a as ou private citizen in a Y manner such as this and that they would expect a private citizen to discontinue disseminating documents that happen to be contrary to their positions. I have shared copies of the various correspondences with the Oak Park Heights City Council and we wish to express our support of your stance on this issue. If there is anything I can do to offer other support, please let me know. Sincerely, Thomas M. Melena City Administrator TMM/lmk CC: Mayor and Council Judith H. Dutcher Tree City U.S.A. • LAW OFFICES OF Eckberg, Lammers, Briggs, Wolff & P.L,L.P. 1835 Northwestern Avenue lames F. Lammers Stillwater, Minnesota 55082 haul A. Wolff Robert G. Briggs** (651) 439-2878 (1944-1996) Mark J. Vierling* FAX (6i 51) 439-2923 Lyle J. Eekberg Gregory G. Galler• Of Counsel Thomas J. Weidner* Direct Dial No.: (651)351-2118 *Qualified Neutral Arbitrator&Mediator Susan D. COlse.. /� David K. Snyder *Qualified Neutral Arbitrator y December 20, 1999 *Certified Real Estate Specialist Tanya E. Maurice •Qualif.ed Neutral Mediator Ms. Lisa Kellogg City of Oak Park Heights 14168 - 57th Street North P.O. Box 2007 Oak Park Heights,Minnesota 55082 Dear Lisa: Enclosed herewith please find the original resolution regarding parking areas along 58th Street, 55th Street and Memorial Drive which I have prepared. Please have this document executed on behalf of the City. If you have any questions,please feel free to contact me directly. Yours very truly, Mark J. Vierling M sdb j Enclosure • "Li CITY OF OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights.MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 • Q. December 16, 1999 Mr. Frank W. Matschina President, Board of Directors The Port of Sunnyside Club, Inc. 6413 St. Croix Trail North Stillwater, MN 55082 Dear Mr. Matschina: I am writing to inform you that the Oak Park Heights City Council has received your correspondence and has reviewed your concerns and request for a no wake zone to be established north of your northern property line to a point south of the proposed new launch ramp. At its December 14, 1999 Council meeting, the Council discussed this issue and approved this concept overwhelmingly. If you have any questions or need any other information, please do not hesitate to contact me. Sincerely, Thomas M. Melena City Administrator TMM/lmk CC: Mayor and Council Randy Thoreson Washington County Tree City U.S.A. f - r-vaa..... On the Beautiful St. Croix River 1 •• • .• Port of Sunnyside Club, Inc. 6413 St. Croix Trail North ��l� ` �� Stillwater, Minnesota 55082 • 651-439-2118 • Fax 651-439-1033 i �), ( (i1/1�� '' siiii ,(...____ - --,---- A c i 7 _ December 3, 1999 i i I 1 f' / . ' )` IN l \, DEC 6 1999 Tom Melena �,_,�_\� City Manager i City of Oak Parks Heights Oak Park Heights, MN 55082 Mr. Melena, This letter is written on behalf of the members of The Port of Sunnyside Club, Inc. We recently sent a letter to Randy Thoreson of the National Park Service (NPS) requesting a no wake zone be established on the St. Croix River for that portion of the river that borders our property on the north and the proposed new boat launch on the south. You were sent a copy of that letter; we trust that you have received it and have had time to review our issues and concerns. As our original communication states we are in need of a no wake zone primarily for safety reasons for our members, guests, and customers. We feel that our issues are valid and that our request merits approval. We understand that The Minnesota Department of Transportation (MN DOT) is in the final stages of planning for the development of the aforementioned boat ramp to the south of our facility. We also understand that the City of Oak Park Heights is requesting that proper shelters, a picnic area, restrooms, parking, and a docking system be provided for this area. We, at Sunnyside, also endorse this request. The new bridge creates an adverse impact to the Port of Sunnyside. We reiterate our request that a no wake zone be established, shore to shore, from the north end of our property to a point south of the proposed launch site. In the event that the bridge and launch ramp are not built, Sunnyside Marina will still proceed with their efforts through Randy Thoreson of the NPS. We request that you ask the city council to review our request and pass it on to MN DOT and Washington County. We are obviously anxious to continue the process in the most diligent and expeditious way possible. To assist the process we have formed a committee of Port of Sunnyside directors and at large members to be chaired by Denny Kilbane. Future communications should be directed to Denny, who will keep the board and members informed of the progress. If you need any clarification or further information please do not hesitate to contact Denny at 651-646-1393. We appreciate anything that you can do to help us achieve our goal of a safe and enjoyable environment for the boaters and customers of Sunnyside and the St. Croix River. Sincerely, gyz t /ke Irz Frank W Matschina President, Board of Directors The Port of Sunnyside Club. inc. cc Board Of Directors Todd Butterfield Randy Thoreson AR�9 • ' •CP!,., 651 On the Beautiful St. Croix River it fli (t.f. Port of Sunnyside Club, Inc. 6413 St. Croix Trail North Stillwater, Minnesota 55082 • 612-439-2118 • Fax 612-439-1033 41 A Mr. Randy Thoreson © RYE E Planning Coordinator ; ) --- Lower St.Croix National Scenic Riverway 117 South Main St. Ht"Y 2 41999 j Stillwater,MN 55082 Dear Mr.Thoreson, • Our purpose in writing is to present information which is relevant to the direct impact statement for the lower St.Croix River that is presently in the planning stages. We're writing on behalf of the Board of Directors and the members of the Port of Sunnyside Club, Inc. In recent years the size and speeds of boats have risen dramatically and the trend appears to be continuing.River congestion between Sunnyside and the City of Stillwater has also increased due in part to the many attractions that the city offers on the riverfront thoughout the summer.The increased number and size of boat driven wakes and the resultant damage to our docks and potential safety problems to our members and guests cause us to appeal to you for assistance. We have a number of issues to share with you regarding the conditions that exist on the river today caused by boat driven wakes. SAFETY: Fueling boats when large wakes are present is dangerous. Spillage is likely when large wakes are present and containment is extremely difficult. Boarding and disembarking boats when the expected large wakes are present is dangerous and personal injury is probable. Securing boats to their moorings is very difficult when large wakes are present and constitutes a hazard to our people and property. Simply walking on our docks is hazardous when large wakes attack our docks. We can cite several incidents where members and guests have literally fallen off the piers into the river as a result of a wake causing the dock to lurch up and down in rapid fashion. Boat traffic in front in Sunnyside also causes problems. It is hard to determine a boats' speed at night as you cross the river, either entering or exiting our marina. With boats attaining speeds of up to 70-80 mph at night and the small size of the lights on the boats it is virtually impossible to estimate their position relative to your own.This condition has continued to escalate in recent years. PROPERTY DAMAGE Our docks take a tremendous pounding each weekend from boat driven wakes; a condition that will continue to escalate as boats get bigger and faster. Storms do not damage our property at nearly the same rate. THE NEW RIVER CROSSING The proposed Stillwater bridge will create a zone where north and south bound river traffic will be accelerating and decelerating as they enter and exit the bridge area. It is common knowledge that wakes caused by this condition are 2-3 times greater than normal. NEW DOCK CONSTRUCTION Sunnyside Marina is in the process of rebuilding its docks.We have had to experiment with new,more expensive construction designs because other dock manufacturers will not guarantee their styles against our type of conditions. We need only look at the precedents already set on the St.Croix and Mississippi Rivers. Shore to shore no wake zones are now enforced in and around: Hudson Marina Afton and Windmill Marinas Prescott marina at the confluence of the two rivers The three marinas near Red Wing,MN The two marinas at Wabasha,MN In the current drawings for the new Stillwater river crossing the Minnesota DNR and MnDOT show a new boat launch ramp to be established approximately 300 yards south of Sunnyside Marina. Launching and landing boats on a typical weekend day with 3-4 foot wakes present would be extremely difficult and very dangerous. In lieu of the above issues and conditions we are requesting a no wake zone be established at a point north of our northern property line to a point south of the proposed new launch ramp. Minnesota Rules of the Department of Natural Resources,Chapter 6110.3 700,Water Surface Management Standards, Subp 7 provides the basis for our request. At the annual meeting of Sunnyside Marina on September 28, 1999 attended by 104 of our 205 Members and other guests we broached the subject of pursuing a no wake zone.A show of hands indicated overwhelming support to proceed. We are extremely anxious to proceed with this matter.If clarification or any additional information is required please don't hesitate to contact us. Sincerely, ]rk ( /ej. Frank W.Matschina President,Board of Directors Port of Sunnyside Club,Inc. Cc: Board of Directors Enc. Nile Kriesel, City of Stillwater Tom Melena,City of Oak Park Hgts. Buck Malick,Lower St. Croix Management Commission Tom Rooney,POS Attorney TEXT MINNESOTA RULES DEPARTMENT OF NATURAL RESOURCES CHAPTER 6110. WATER SAFETY; WATER SURFACE USE WATER SURFACE USE MANAGEMENT Current with amendments adopted through January 4, 1999. 61113500 W'tTER SURFACE MANAGEMENT STANDARDS. Subpart 1. Purpose. To promote uniformity of ordinances or rules on the use of watercraft on surface waters of this state, to encourage compliance and to ease enforcement, the commissioner and any government unit formulating such ordinances or rules shall follow these standards. When formulating an ordinance or rule, it is not required that all the standards listed below be incorporated into every ordinance or rule. Rather, the commissioner or governmental unit shall select from the standards listed below such standard(s) as are needed to regulate the surface use of waters. Subp. 2. Watercraft type and size. Controls may be formulated concerning the type and/or size of watercraft permissible for use on surface water body(ies) or portions thereof. Subp. 3. Motor type and size. Controls, if any, concerning the maximum total horsepower of motor(s) powering watercraft on surface waters shall utilize one or more of the following horsepower cutoffs or motor types: 25 hp; 10 hp; electric motors; no motors. Subp. 4. Direction of travel. Directional controls, if used, shall mandate watercraft to follow a counterclockwise path of travel. Subp. 5. Speed limits. Controls, if any, concerning the maximum speeds allowable for watercraft on surface waters shall utilize one or more of the following miles-per-hour cutoffs: A. "Slow-No Wake" means operation of a watercraft at the slowest possible speed necessary to maintain steerage and in no case greater than five mph. B. 15 mph. C. 40 mph. Subp. 6. Effective time. Controls must use one or more of the following time periods. A. sunrise to sunset or sunset to sunrise the following day; B. 9:00 a.m. to 6:00 p.m. or 6:00 p.m. to 9:00 a.m. the following day; C. noon to 6:00 p.m. or 6:00 p.m. to noon the following day; D. all 24 hours of the day. Controls must be in effect during one of the following calendar divisions: all year; Memorial Day weekend through Labor Day weekend; on all weekends and legal holidays occurring within Memorial Day weekend through Labor Day weekend. Controls governing the use of watercraft may be adopted which are placed into effect based upon specific water elevations. Subp. 7. Area zoning. Controls shall clearly specify which portion of the water body is affected by such controls. Area controls may be formulated concerning any of the subject matter covered in the water surface management standards in subparts 2 to 9. Controls concerning a "Slow-No Wake" shall be established for the entire water body or portion thereof according to the following criteria: within 100 feet or 150 feet from the shore; or where watercraft speed or wake constitutes a hazard to persons, property, <l or the natural resources; or where it has been determined that such control(s)would enhance the recreational use and enjoyment of the majority of users. Subp. 8. Conduct of other activities on a body of water. Controls formulated by a governmental unit which restricts other activities(such as swimming or scuba diving)shall conform to part 6110.3200. Subp. 9. Emergencies. In situations of local emergency, temporary special controls may be enacted by a county, city, or town for a period not more than five days without the commissioner's approval. The commissioner shall be notified,however, as soon as practicable during this five-day period. CITY OF 3J*. v, r' OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights,MN 55082-2007 • Phone:651/439-4439 • Fax: 651/439-0574 December 16, 1999 Ms. Kathy Cinnamon Administrative Secretary Central St. Croix Valley Joint Cable Communications Commission 1911 South Greeley Street Stillwater, MN 55082 Re: 2000 Budgets Dear Kathy: This letter is to inform you that the Oak Park Heights City Council, at its December 14, 1999 meeting, voted 5 —0 to approve the Central St. Croix Valley Joint Cable Communications Commission and the Stillwater Public Access Center Budgets for the year 2000. If you have any questions, please let me know. Sincerely, Thomas M. Melena City Administrator TMM/lmk Tree City U.S.A. CENTRAL SAINT CROIX VALLEY JOINT CABLE COMMUNICATIONS COMMISSION 1911 South Greeley Street Stillwater, MN 55082-6012 Phone&Fax(651)439-8803 November 19, 1999 N.- 1 Tom Melena City of Oak Park Heights P.O. Box 2007 Oak Park Heights, MN 55082 Dear Tom, Enclosed you will find two budgets which the Cable Commission approved at their November 17th meeting. One is for the Cable Commission and the other is for the Access Center which the Cable Commission is running now as of September 1st. We ask that your City review them and consider their approval at your next City Council meeting. Thank you. Sincerely, 4filb Ok:KitatiVIK-) Kathy Cinnamon Administrative Secretary Representing the Cities of Stillwater,Oak Park Heights and Bayport and the Townships of Stillwater and Baytown Central St. Croix Valley Joint Cable Communications Commission Operating & Capital Expenditure Budget Fiscal Year 2000 (February 1, 2000 - January 31 , 2001) Revenue Interest Earnings 9 $ 1,500.00 Franchise Fees 110,000.00 Expense Reimbursements 1,000.00 Total Revenue $112,500.00 Expenditures Salaries (includes employer's PERA & RCA) Administrative Secretary (part-time) 21,000 Professional Services Legal Fees 3,000 Accounting 500 Audit 700 Other Expenses Office Supplies 500 Tapes & Misc. Supplies 400 Telephone 800 Postage 500 Bank Fees 100 Maintenance/Repairs 500 Mileage 300 Conf./Meetings/Dues 1,500 Print/Publish 300 Misc. Expense 3,000 Insurance/Bond 4,000 Office Rent 8,280 Photocopier 1,000 Medical Insurance 2,400 Access Center Support 53,900 Facility Fund 8,820 Capital Outlay Office Furniture/Equipment 1,000 Total Expenditures $112,500 Stillwater Public Access Center Operating & Capital Expenditure Budget Fiscal Year 2000 (February 1, 2000 - January 31, 2001) Revenue PEG Fees $ 78,000 Interest Earnings 1,500 Cablecast Reimbursements 1,000 Franchise Fees 53,900 Total Revenue $134,400 Expenditures Salaries (includes employer's PERA & FICA) Access Manager 37,200 Government Cablecaster 31,700 Additional Staffing 29,000 PT Administrative (Kathy) 7,600 Professional Services Accounting 500 Other Expenses Office Supplies 500 Tapes & Misc. Supplies 400 Telephone 800 Postage 200 Maintenance/Repairs 1,500 Mileage 300 Conf./Meetings/Dues 700 Publicity 1,000 Misc. Expense 2,000 Insurance/Bond 2,000 Office Rent 11,700 Medical Insurance 4,800 Capital Outlay Office Furniture/Equipment 1,500 Government Equipment 1,000 Total Expenditures $134,400 it , , " CITY OF t ,�� OAK PARK HEIGHTS ,' *, 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 s.. December 16, 1999 Mr. Edward J. Shukle, Jr. EJS Consulting Services 2991 Highview Lane Mound, MN 55364 Dear Ed: Congratulations on your new status of a former consultant. In other words, congratulations on your new position. I was very glad to hear that you got the position for which you were hoping. I think that you will have fun and do a good job for them as Deputy Director of Public Services in Anoka County. It is going to be interesting to compare notes with you as to opinions of working in County versus City operations. Ed, if there is anything that I can do please let me know. In the meantime,please send us all of your final bills to us and we will get a check in the mail to you. Again, congratulations and I'm glad things are worked out. Take care, Qr--, ----- Tom ( \ �" ;� Tree City U.S.A. CITY OF OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 December 16, 1999 Mr. Mike Raleigh M. J. Raleigh Trucking, Inc. PO Box 261 Stillwater, MN 55082 Re: Snowplowing Contract Dear Mr. Raleigh: This letter is to inform you that the City Council, at its December 14, 1999 meeting, voted to extend its current snowplowing and sanding contract with you for another year. It is our understanding that these services will be provided as per the prices in the attached Bid Proposal. If you have any questions or comments,please feel free to let me know. We look forward to working with you. Sincerely, Thomas M. Melena City Administrator TMM/lmk Enclosure Tree City U.S.A. ww. BID P R O P O S A L proposal no: 97-0807.1 sheet no. 1 of 2 Date_ 8/7/97 From: M.J. Raleigh Trucking Inc . P.O . Box 261 Stillwater ,MN 55082 612 439 1488 Proposal submitted to: • Mork to be performed at: CITY of OAK PARK HEIGHTS : SAME We hereby propose to furnish all the materials and perform all the labor necessary for the completion of: SNOWPLOWING ,SANDING and RELATED WORK 1997 Description Quantity Unit Price CAT MOTOR GRADER 3 CAT MOTOR GRADER W\ WING 1 $60.00 TRUCK PLCW W/ SANDER $45.00 TRIAXLE TRUCK PLOW W/ SANDER 1 $45.00 CAT 4YD LOADER W/PLOW 1 $55.00 CAT 6YD LOADER 1 $90.00 TRIA?G�E TRUCK HAULING SNOW 1 $90.00 TRACTOR //TRAILER DUMPS 3 $65.00 2 $65.00 SAND $14.50 YD SLAG $2.25 YD $3.00 YD All material is guaranteed to be as specified, and the above work performed in accordance with the Jawing and scecifications submitted for above work and comp- leted in a substantial workmanlike manner, Any alteration or deviation from above specifications involving extra costs, will be executed only apon written orders, and will become an extra charge over and above the estimate, All agreements contigent apon strikes, accidents, or delays beyond or control . Owner to carry fire, tornado, and other necessary insurance upon above work. Workmen's Compensation and Public Liability Insurance on above work to be taken out by Note: This proposal may be withdrawn by us if not accepted within days. respectfully submitted: Date "V) / � Signaturcy . . _ L i 1 Page - 1 CITY OF OAK PARK HEIGHTS - 144c 14168 North 57th Street • P.O. Box 2007 . Oak Park Heights,MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 December 16, 1999 Mr. Chuck Dougherty 15330— 58th Street North Oak Park Heights, MN 55082 Re: Parks Commission Dear Mr. Dougherty: I am pleased to inform you that the City Council, at its meeting on December 14, 1999, appointed you to the Oak Park Heights Parks Commission. The Parks Commission is scheduled to meet every third Monday at 6:30 p.m. at City Hall. Your term will begin as of January 1, 2000, with the first Parks Commission meeting being held on Monday, January 17, 2000. If you have any questions, please feel free to contact me. Again, congratulations and we are looking forward to working with you. Sincerely, r Thomas M. Melena City Administrator TMM/lmk Tree City U.S.A. -." CITY OF �- OAK PARK HEIGHTS,.., ..y�. 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 . iik! November 29, 1999 Mr. Patrick J. Kelly Attorney at Law Bannigan& Kelly, P.A.1750 North Central Life Tower 445 Minnesota Street St. Paul, MN 55101-2132 Dear Mr. Kelly: Enclosed please find a copy of Extract of Minutes of the City Council of the City of Oak Park Heights, Minnesota, Resolution Adopting Assessment Roll for Kern Center Improvements of 1998 and Certification signed by the City Administrator. If you have any questions, please don't hesitate to give me a call. Sincerely, 44"eA_, 7k ...-6,11 Lisa M. Kellogg Administrative Secretary/Deputy Clerk /link Enclosure Tree City U.S.A. , " CITY OF OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 November 29, 1999 Mr. Daniel C. Gfrerer The Diamond Shoppe 14617 59th Street St. Croix Mall Oak Park Heights, MN 55082 Dear Daniel: In response to your letter, I did ask our Police Chief to review the situation concerning the police responses to the Diamond Shoppe during the month of September, 1999. After review the situation,he did point out that he believes that although there were four false alarms in three days,that the last two alarms occurred on the same day, the second of which was only 17 minutes after the previous alarm. He feels, as you do,that it is in the best interest of all if we forgive this second consecutive alarm. As a result of the above, I will communicate this to our Finance Director and we will address the bill so that you do not owe the City for any of these responses. However, at the same time, please be advised that we do have the three responses for false alarms for this year and any additional false alarms within a twelve-month period of time will count for a service fee. Therefore,just so that we both understand that although there will be no charge for this alarm, if there are any repeats within this short period of time, at that point we would have to charge you. Hopefully this addresses your concerns. If you have any further questions or comments, please let me know. Sincerely, Thomas M. Melena City Administrator TMM/lmk Tree City U.S.A. , POLICE DEPARTMENT ct 0;;°`k� 4� CITY OF OAK PARK HEIGHTS i,�P' l 14168 57TH STREET NORTH•P.O. BOX 2007 LINDY SWANSON "-- Rtiml> CHIEF OF POLICE Ifiei `i-ft OAK PARK HEIGHTS, MINNESOTA 55082 ir I tii, 17 TELEPHONE:(651)439-4723 Ntr EFAX: (651)439-3 MERGENCY: 9161 39 ERGENCY: 9119 TO: Tom Melena, City Administrator M,.E M U FROM: Lindy Swanson, Chief of Police DATE: November 22, 1999 REF: False Alarm Billing-The Diamond Shoppe I reviewed the series of police responses to The Diamond Shoppe during the month of September/1999. Our officers responded to four false alarms in three days. The last two alarms occurred on the same day,the second of which tripped just seventeen minutes after the officer had cleared from the previous alarm. I do believe that it is in the best interests of all if we forgive this"second consecutive"alarm. The Diamond Shoppe would then not owe the city for any responses. However,it should be pointed out that The Diamond Shoppe does now have three responses for false alarms and there will be a service fee for any future responses to false alarms until twelve months has passed from the original three false alarms. 2 2 iainovnI SI oppe \\ I NOV 1 5 1999 14617 59th St. St Croix Mall Oak Park Heights, MN 55082 \,\1 (651)430-3 ;' November 12, 1999 Mr. Tom Melena City Administrator 14168 57th Street North Oak Park Heights, MN 55082 RE: City ordinance 98-1306-03 It is my understanding that the City of Oak Park Heights implemented a systems of fines for improper and unnecessary responses to false alarms. I wish to share my situation. On the weekend of September 18/19, I was out of state for a family wedding. Consequently, the dispatcher moved further down the "call" list to solicit the help of a key holder to respond to an alarm on Saturday evening and early Sunday morning. Due to employee scheduling, my first knowledge of the problem was on Monday night, when the alarm went off. I checked numerous connections with the assistance of Officer Buckley. I also waited a few extra minutes after resetting the alarm to assure that everything was okay. Within a couple minutes after leaving the store, a second alarm went off. My son advised me of such as soon as I arrived home and I immediately returned to the store. Officer Buckley had not even left the mall parking lot when he received the call. I want to point out that this was a technical problem which was fixed immediately after I became aware of the situation. I believe the law was instituted to penalize careless people who are accidentally setting off alarms and taking valuable time away from the police department's regular duties. While it is necessary to have a system for chronic abusers, my situation does not fit the category of a chronic abuser to merit this penalty. I prefer to think of the City of Oak Park Heights as sensitive to the needs of its community. Part of the Police Department's responsibility is to "protect and serve" it's residents and taxpayers. In conclusion, I ask that you reconsider the statement which was mailed to me earlier this month. Sincerely, Daniel C. Gfrerer Owner 4 . CITY OF k OAK PARK HEIGHTS .„4"frs 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 . x. November 18, 1999 Mr. Joe Anderlik Bonestroo, Rosene, Anderlik& Assoc. 2335 W. Highway 36 St. Paul, MN 55113 Re: Engineering Contract Dear Joe: Enclosed find the fully executed Professional Services Agreement between the City of Oak Park Heights and Bonestroo, Rosene,Anderlik& Associaties, Inc. If you have any questions,please feel free to call me. Sincerely, 46da, lk- -iiioccir Lisa M. Kellogg Administrative Secretary/Deputy Clerk /link Enclosure Tree City U.S.A. CITY OF X - � OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights,MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 November 15, 1999 Mr. Roger O'Connor 5665 Oldfield Avenue North. Oak Park Heights, MN 55082 Re: Speed Limit Dear Mr. O'Connor: At the Council meeting of November 9th,the City Council reviewed your letter dated November 3rd regarding lowering the speed limit throughout the City. The speed limits on streets or highways may not be raised or lowered by local Ordinances, but a City may ask the Commissioner of Transportation to do so. Also the Council may establish such school speed limits on the basis of an engineering and traffic investigation as prescribed by the Commissioner of Transportation. The Commissioner's consent is required for such a school speed limit on a trunk highway but not on local streets. Therefore, the City Council is not able to lower the speed limit to 25 mph throughout the City due to the fact that we would need permission from the State of Minnesota and coordination between Bayport and Stillwater. Thank you for your expressing your concerns. If you have any further questions or comments on this,please let me know. Sincerely, 9/7: Kimberly J. Kamper Administrative Assistant Tree City U.S.A. : " CITY OF OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights.MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 November 15, 1999 Mr. Robert Dahike 5805 St. Croix Trail North. Oak Park Heights, MN 55082 Re: Storm Sewer Pipe Dear Mr. Dahike: At the Council meeting of the 9th of November,the City Council reviewed your request for a storm sewer pipe. In accordance with your request, the City Engineer has prepared an estimate of costs to install a storm sewer pipe. Our estimated time and resulting cost is as follows: Senior Technician 2 hr. @ $48.50 $97.00 Technician 2 hr. @$34.50 $69.00 Registered Engineer 4 hr. @ $73.50 $294.00 Mileage & Misc. $40.00 Total Estimated Cost $500.00 The City Council has decided not to pay for this project, but is willing to make the use of our Engineers available to you. If you have any further questions or comments on this, please let me know. Sincerely, Kimberly J.Kamper Administrative Assistant Tree City U.S.A. f OAK PARK HE IGI ITS Ms3 �'�a 'r emo - To: Mayor and Council From:Thomas M. Melena, City Administrator Date: 10/12/99 Re: Vacation Background Upon the request of the Mayor, the following will explain my vacation leave this year and what the proposal will do. This year, much of my vacation was taken when I went to Italy to support the war in Kosovo. When I was activated, I had three days of military leave and three weeks of vacation left. After using my military and vacation leave, which paid me through April 15, 1999, I lived the remaining six weeks off of my savings. As a result , with a day or so here and there to settle my fathers estate, I have very little leave on the books. The vacation proposal is that I will go to five weeks of vacation per year, which is what senior employees are at currently. Based on my 25 years in the profession, if it were all with this City, I would be at that 5 weeks of vacation per year. As an incentive to leave the Army Reserves, which currently costs the City three weeks per year, upon retiring from the Reserves, I would get an additional one week, bringing my total vacation leave to six weeks per year. As my military and vacation leave now stands, it is costing the City seven weeks per year (four plus three.) If you have any questions or comments, please let me know. •Page 1 L1 r; 2 8 1999 ti wuNitetAtili 7 7\771,01-)71 Creating Neighborhoods of Merit October 26,1999 Tom Melena City Administrator City of Oak Park Heights 14168 57th Street Oak Park Heights,MN 55082 Dear Mr. e , I'm writing to officially let you know that I've made the transition from the Met Council to the real estate development business. As my card indicates,I'm working for Contractor Property Developers Company,a wholly- owned subsidiary of Scherer Brothers Lumber Company. Over its short seven year history, CPDC has moved to the forefront of development companies in the twin cities,with a reputation for quality,innovation and financial strength. Our focus on quality and innovation has yielded satisfied public and private partners in cities like Maple Grove,Woodbury,and Stillwater-which is home to our Liberty on the Lake project-the premier traditional neighborhood development in the region. Our financial strength via Scherer Brothers has enabled us to undertake large scale projects such as our much-anticipated 600 acre residential development in Rosemount. While I will be involved in all facets of the development process,I will be particularly focused on helping cities creatively maximize development and infill opportunities. I'm very excited about the chance to put my experience at the local and regional level together with the resources and reputation of Scherer Brothers Lumber. Although I will be in touch with you in the near future,please feel free to call any time about ideas or project questions you have. I look forward to continuing my relationship with your city in my new role. taitu Trfrt- Sincerely, _Gam Craig .Rapp, 5 t/h. Vice President CPDC Corporate Offices: )1-41a.ti The Quadrant Building - 7100 Northland Circle - Suite 108 - Minneapolis, MN 55428 phone: (612)971-0477 - fax: (612)971-0576 - email: cpdc @schererbros.com CITY OF - OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 November 1, 1999 Mr. Craig Rapp Vice President Contractor Property Developers Company 7100 Northland Circle Suite 108 Minneapolis, MN 55428 Dear Craig: Congratulations on your new position with Contractor Property Developers Company. It is nice to see that there is life after City management. I am enclosing a copy of the latest design study on our Central Business District. If you have any questions after reviewing this study,please feel free to give me a call. I look forward to hearing from you. Sincerely, Thomas M. Melena City Administrator Tree City U.S.A. OAK PARK IIEIGI ITS L : IViemo :` To: Mayor and Council From:Tom Melena, City Administrator -,.., ,,_ y--N---..cS `-- - Date: 10/22/99 Re: Council Minutes of September 28, 1999 Attached you will find a memo from the Administrative Secretary which points out that after the review of the tape of the September 28th meeting, that it is very, very clear that the votes in question were not as Councilmember Beaudet assumed they were and requested changes of them at the last Council meeting. Very specifically, Councilmember Beaudet voted against the park issue for the trail at Swager Park and secondly, Councilmember Beaudet did not make his vote known on the Planning Contract and as a result, that then counts as per Council policy, as a positive vote. I can fully understand where a Councilmember will, at times, feel that they meant to vote one way or another, but we must all understand and realize that the purpose of Council Minutes are not to correct history but, in fact, to record what actually happened. We also need to realize that there have been too many times in the recent past months where we have had a Councilmember trying to correct history and/or add verbiage to help support their cause on an issue. Again, as your City Administrator, I need to emphasize to you that that is not the role of Council Minutes. That, in fact, is the role of public debate at the Council Meetings and of speaking up and saying what is on your mind so that the public can see for themselves your position. Hopefully this helps address the most recent occurrence of this situation, but will also help alleviate these issues in the future. As a sidelight, I would highly recommend that in the future, that •Page 1 no modifications be made to the Council Minutes voting status until after a review of the video tape has been done by secretarial staff to confirm whether a vote was taken one way or another. This way, you will have the correct information before action is taken by the City Council. Considering the above, the would recommend that the original Minutes of the September 28tl' meeting stand as presented. Therefore, with "no corrections". If you have any further questions or comments on this, please let me know. Thomas M. Melena •Page 2 OAK PARK HE1G ITS M. emo To: Thomas Melena, City Administrator From:Lisa M. Kellogg, Administrative Secretary Date: 10/22/99 Re: Council Minutes of September 28, 1999 After further review of the video tape of the September 28, 1999 City Council Meeting, I have determined that the original minutes are correct. Councilmember Beaudet stated that he voted for the Swager Park issue whereby Council adopted this as a concept plan, directed staff to continue negotiations to secure the property and parking lot area, and advertise for bids as required by law. Again, after review of the tape, Councilmember Beaudet clearly voted against this motion. Councilmember Beaudet stated that he voted against approval of the Amended Planning Contract. As per the tape and the original minutes, it was clear that Councilmember Beaudet did not vote against this motion. He neither voted for nor against, therefore, it is an affirmative vote. If you have any questions or comments, please let me know. Thank you. •Page 1 OAK PARK I IEIGHTS g : emo " en M To: Mayor and Council From:Thomas M. Melena, City Administrator � \ Date: 10/20/99 Re: Vacation In that I used my last bulk of my vacation in the April/May timeframe, I have decided to take a week plus off in November. We are closed Thursday, November 11th and I will be taking Friday, November 12th and then all of the following week as vacation. That being the week of November 15 — 19, 1999. I will return to work on Monday, November 22nd Thank you very much. Thomas M. Melena •Page 1 OAK PARK IlEIGI ITS f y M. emo � To: Mayor and Council From:Thomas M. Melena, City Administrator ' -- -,___ Date: 10/20/99 Re: Property Tax Status Attached is a chart that was published in last weeks Star and Tribune showing the just released information from the Citizens League on the total tax impact of the 107 largest communities in the metropolitan area. The analysis is by all 107 communities, but also separated by Counties. It is not very often that you have bragging rights as substantial as this. Therefore, I think it is worthwhile to point out that of the 107 communities, we are 85th from the top in taxing for an average $125,000.00 home in the metropolitan area. It is also good to note that even taking a look at our average value home in Oak Park Heights, which is estimated to be $115,000.00, we find that we are still 78th from the top in property taxes. This means that only 22 communities have a lower property tax rate than our city in the metropolitan area. It is also worthwhile to point out that in Washington County, there are seven communities that have a lower tax rate than we do (all rural in nature) and 10 communities that have a higher tax rate than us, all urbanized communities. As a result of the urban communities in Washington County, we do have the lowest overall tax rate in the area. •Page 1 f LAW OFFICES OF D Eolcberg, Lammers, Briggs. Wolff E Vieriz P:L:L?I3.` !�'�, L 1835 Northwestern Avenue Stillwater. Minnesota 55082 - James f le J. Eehberg Robert G. Briggs*• (651) 439-2878 Mark J. Vierlin * Paul A. Wolff/r ('� g FAX (651) 439-2923 (1944-1996) Gregory G. Gdll erg *Qualifed Neutral Arbitrator& Mediator Thomas J. Weidner* Direct Dial No. : (651) 351-2118 *Qualified Neutral Arbitrator Susan K. Olson* *Certified Real Estate Specialist K David . Snyder August 20, 1999 •Qualified Neutral Mediator Urosh Pilet1ch* Mr. Thomas Melena City Administrator City of Oak Park Heights 14168 - 57th Street North P.O. Box 2007 Oak Park Heights, Minnesota 55082 Dear Mr. Melena: The City Council has requested information as it affects the statutory requirements of adopting a municipal primary system for local elections . A municipality may elect to choose nominees for municipal offices by a primary under Minn. Stat . §205 . 065 (1998) . To institute primary elections, the governing body of the city must adopt a resolution or ordinance three months before the next general election. The resolution or ordinance when adopted is effective for all ensuing municipal elections until such time as it is revoked. Further, this statute requires that the municipal clerk notify the Secretary of State and the County Auditor within 30 days after the adoption of the resolution or ordinance . Primaries may be held in any city on the first Tuesday after the second Monday in September of any year in which a municipal general election is to be held for the purposes of electing officers . Candidates who have properly filed for their candidacy are to be placed on the primary ballot without partisan designation. When less than twice the number of individuals to be elected file for nomination, there names shall not be placed on the primary ballot and shall instead be placed on a municipal general election ballot as the nominees for that office . A municipal primary must be conducted and the returns made in the manner provided for within the state primary as far as practical . Two days after the primary, the returns must be canvassed and the candidates who received the highest number of votes shall be the nominees on the general election ballot . Mr. Thomas Melena August 20, 1999 Page 2 Specifically, the two candidates for each office who received the most votes or a number of candidates equal to twice the number of individuals to be elected to the office who received the most votes shall be nominees for the office . This statute also provides that a losing candidate in the primary election with the right to request a recount of votes . You may wish to evaluate for the Council the cost to the City of implementing a primary assistant with' . - ' ty as I am sure that would be significant and of int= -st to the ouncil as well . If you have any further quest ' . s, please f- -1 free to contact me directly. Your- very trul Mar J. Vierling MJV/sdb OAK PARK HE:IGI ITS ti .L emoa To: Mayor and Council From:Lisa M. Scbleusner, Administrative Secretary Date: 09/14/99 Cc: Thomas M. Melena, City Administrator Re: Estimated Costs for Primary Election Per my discussions with Michele McNulty of Washington County Elections, I have come up with the following: If there is a State or Federal Primary Election to be held, it will cost the City approximately an additional $500.00 in materials, supplies and publishing costs to add the City offices to the ballot. If there is no State or Federal Primary Election to be held, it will cost the City approximately an additional $2,000.00 in personnel, materials, supplies, and publishing costs to add the City offices to the ballot. If you have any questions, please let me know. •Page 1 • `° City of �✓yam s Oak Park Heights 14168 57th Street N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 43 9-05 74 Memo: September 28, 1999 To: Mayor and Council, City of Oak Park Heights Mayor and Council, City of Bayport en Hartung, Bayport City Administrator /Tom Melena, Oak Park Heights City Administrator From: Kris Danielson, Community Development Director Re: Scott Campisi Remodeling Project—203 5th St N, Bayport Please be advised that KARE 11 featured a report on the home remodeling project of Mr. Scott Campisi of 203 5th Street North, Bayport on 9/27/99 on their 10 PM broadcast. The KARE 11 report focused on the difficulty Mr. Campisi was experiencing with Cedar Pointe Construction Company, but also included a reference to the City of Oak Park Heights regarding the enforcement of the building code for this project. The following is a summary of the project to date. This summary is intended to clarify any questions raised in the KARE 11 report. Please contact me or Building Official Jim Butler at 439-4439 with any further questions you may have. Project Summary: The week of 8/16/99, Jim Butler was contacted by Ken Hartung to investigate construction activity taking place at 203 5th Street North. Jim Butler visited the project site. The homeowner, Mr. Campisi had already completed approximately 50 percent of the demolition work at the home without a permit. Mr. Butler advised Mr. Campisi that a demolition permit and subsequent construction permits were required in the City of Bayport and provided Mr. Campisi with permit application materials. On 8/23/99, Jim Butler met with the homeowner, Mr. Campisi to conduct a walk through of the project. Mr. Campisi submitted his permit application materials. The building permits were prepared and Mr. Campisi was notified on 8/27/99 that the permit was ready to be picked up. As outlined on the attached permit application forms, Mr. Campisi declared that he would be acting as the General Contractor for the project. TREE CITY U.S.A. Campisi, Page 2 On 9/10/99 Jim Butler met with Mr. Campisi, homeowner and General Contractor and Cedar Pointe Construction. Jim Butler notified the General Contractor and the subcontractor (Cedar Pointe Construction) that they were required to submit detailed plans prior to any further construction at the site. The week of 9/20/99, Mr. Campisi left a voice mail message for Jim Butler that expressed difficulty in working with the subcontractor and that he would call Jim on Monday morning 9/27/99. On Monday 9/27/99, Mr. Campisi called Jim Butler and asked him to conduct a site walk through of the property immediately while KARE 11 filmed the walk through. Mr. Campisi did not have an appointment with Jim. Jim notified Mr. Campisi that he already had a full schedule of meetings and inspections that day and was not able to meet at the site. At 1:30 PM Mr. Campisi arrived at Oak Park Heights City Hall with KARE 11 news investigative reporter Dennis Stauffer and a film crew and demanded to see the project file. As both Jim Butler and I were out of the building and Tom Melena and Ken Hartung were at the 1CMA Conference, Kim Kamper, Administrative Assistant did her best to assist in the request, and informed the party that Jim and I would be available after 3:30 PM. At 3:30 PM the news crew phoned me to announce that they would be returning to City Hall for the file information. I met briefly with the homeowner and the news crew to provide this information to Mr. Campisi. As Mr. Campisi noted, the file consisted of the same information already in his possession. An inspection was scheduled for 1:30 PM on 9/28/99 for the project. On 9/28/99, Jim Butler met at the site with the Mr. Campisi and issued a correction notice on the project that again clearly outlined that no further construction may take place until detailed plans are submitted. Report Summary: Mr. Campisi is acting as the General Contractor on his home remodeling project. A substantial portion of the demolition work on the home was started without a demolition permit. Cedar Pointe Construction is acting as a subcontractor on the project under the direction of the General Contractor, Mr. Campisi. Cedar Point Construction was hired complete a portion of the project- to remove existing knee walls and roof framework, reconstruct new walls on the 2nd story, and install trusses, sheathing, and roofing. All other work was done by the General Contractor, Mr. Campisi. 12-ulLutNG PERMITAPPLICATION li CITY OF BAYPORT 294 North 3rd Sheet Bayport Minnesota 55003_1027 f � /_'94'6N //6t a.6d D Owner. ..7T C•tirr/' / Contractor. , Address: oZG: 5-z'4 rj // Address: .2o S--71 £ ,L/ `'a Aft/ /niv SSoeY Phone: VI/ ) ---)12._ -4 y// Phone: Vs/) S_ JOB ADDRESS CLASS OF WORK Number Street r� / New Sign Alter Repair Move Demolish � � S ST" /j/ ,, ►. Front Width Side or Length Height in No of Area of i Type of Occupancy project Valuation n Feet in Feet Feet Stones Lot Construction n Occupied • aZE ' 37 / 2 / / 1 2 7-1)(/ 0 l/—/e/ z $�,f .4.0° Property Description: Details or Remarks: B y signature below, the applicant agrees hereby a to d 9 do all work in accordance ng Code, and the requirements a forced byh a Citydof Oaks of the Local Municipality, State Buildi Park Heights Building Department The applicant further agrees to notify the Building Official of each the requir inspections 24 hours in advance as noted upon the Inspection Record Card. Temporary Si age Note: (10) day maximum for temporary signage. .e,e ,�. � � ` Dated: Applicant's.Signature -7 7 f For Office Use Only: y-�— 4, _ ,r' Permit Fees: City Building: 6 -7 g, 7 5"- City Plumbing: City Mechanical: CITY OF Plan Review: j�/Sj' OAK PARK HEIGHTS State Surcharge: Z7, So �. _ Signage: Jim Butler Temporary Signage: _No Charge Building Official City Utility Meter. Office Utility Connection: Pager: Utility Inspection: Pager. 651/642.7172 14168 North 57th Street Cellular. 651/485-2305 Metro S.A.C.: P.O.Sox 2007 Investigation Fee: Fax: 651/439-0574 Oak Park Heights.�1N 55082-2007 E-maxi.jbutlenglgwofoakparkheoghts.com Parks Charge: Other Total: / /Y' �/ _ ;'r c Y.. e ye; r a t ,y..�.-f . y rs e .• '. ( 6t s -�rd a a : - +.71`7f ai*• ,,s ,r.;"i. ".;i. 4 4.= jj •• BuILDW G ' - _ 67• 8' ; Tg . ,x, • kCITY.PUMBWG� Cafi .d+ .r, 'Y2 Sy,•:�,\ u t ,, r +:a`ft rri, °- r�s d C>TE 1ECrANCAL' ' CITY OFOA K PARK HEIGHTS' C X• ... , tom4 -„- _.;_ @ �r,s-r or t r{ IEViEW 14168 57th Street Nrth " r f ;k.-,,r r 41 .14 PO • ` ; . x LcAMGE. ° DOx 7007 ,,, � -'r: ;Jf a .- 2 7.r , R Oak Prk HehtN 5.082-2007 `Y M • -= (612)439-4434 '`- . " { ; un u;,uTM wE ZR1 ,c;;;..,;• .,.. F - z • _ uwrc C:NNEc:ION Fe= C' r" UTLl17 WS?ECTiCN Fe. PERMIT NO BP-99-3421 587 . use Zone �;r METRO S.AC • E+ - _ NVESi1GAT CN FEE -- i -7;rz+F Permit issued For " - !bimodal - _ • , PARics a{AFG� - ..• ,� r OTHER PERMISSION iS HEREBY GRANTED Toro • " 2,147.44 Owner . Noreen Theobald/Scott + 203 y �{ sp:t,i COritrcC;cr r7imerf Applfcant -5th St.• R... ,y, r �s. 7:':':';. ri' e+• t_553 -'•e4 -pj'' - <. .'-i2 6 n t� +• �• =275-0411. ' Y To carry out the work specified on the following described property,upon the express condtionthat said ersons and their agents, t i and workmen,;in such work done,shalt conform mall re P, anY-npioyess respects the previsions of [;u,'i�q�e'This p��m�Y be revoked atarfyhme upon .... ttte vidahori of the provisions at said Cnde:. pi- .• tE` " ° . _•V. .• +tiL:i�:t.La$ '".t �� 8�FRIG_,.• E : y r SCEy4 m,• *L rr b';eg�•., t, .-t• ,....,:—....-,.--4,. z c rt K ' NE�iU � Sr�iE�%' �fTEt n Atr� v rir ;��. 1141 �CYE' OSi£ i i C*' �'jtrs 1 r'+'F `ail„.,......,,,,,,,..,,k;,,,,..,,,,,:„,,;.,.1 -j .PF` Miley {fr. .z ; '*a r :4 4- -,,:-.* .:Z 4t. F ._ R"?^ �, �4`` � Y .:•••T .. 3 1cF : P t a ayliHGis� � < p __ ��y 2 -,1 (..' • 1 i � eH�;"'^h-..-- .# -,- T ' Vx t 6 d rr 4 ski- d .J�.i � c 'r it�� -t' C 3 . u - s , - , . i 3 , t v; iti;: ". ,";rs *"✓``•.-.,1 +, `. ,'f.1 1'�.i 13w .'s e to V "..+[--tft-0 "`s`724.. ,'•PROPEL•. 5CR!PTlQN .1` Ma ' b ,tE a"*',.c a �: fi r F;. .Vz^ ,, ; dt�,c a. ,r i. «7' "-€��y rY e t.✓-� � �' .s -itr^:t 7'>c P '°'^' q -:xN' 3�1 [ �}�"' i. T .r a, � a vi. Ff t; 3 r>'� '"'4„r `''v ,, s a;K ,-'tF„s; 4#.1 g ± 4.�'9i'"�•t'a.:Y r.t, ,;„ i d'x x ';y x4 s4 it 5 a� EY?. ti - ? i t ,fi •".- dpi,w4"'•r. � it°`r,• �r.,F F., ?}5).,,?°a�'c`' ' :v-f, S' . F:#.4 uys i <' Y h r Y - i n F AUTI�IORIZEf1 YVORK/SPECIALGONf3lTf00S '`{ .' :"-. '" ' ` "' � ""f° �~ , , { -' -r 'e- > 1 1r 8ICt;• C coda and lcCa' 1 `' "u. o requirements, Plates aoeaa_It had_dont3 for„tttt ti ` ' :.Sta� dlii i 'Ti7 -r njs: l 5 yin -i ,y �z` r'" �. oc, .- ' "-' , V ° •„'4., c4 ," ' 5 .' N - r- ISSUE D ,� �U4-2� g{“'"?&L.,.7-i'.;.:;;;:11.:2:74:”,, g ,« e� .x t w> 1 i - `-,rvrt' ti q tt.g .. '_+-fir=-.s STIR.- L7 A. , -..JR},A.G a.,.: jg l {dr•a�+,.l:- r- 1.-,; ", -C,ri( 'f ,� en x '3 ri '+. 'dr.'� , +4 i1•,µ G i A > " ` s• ("_ --.'" .gy' ''p' y �Z ?7 „..C� d'_ �y,-r # i _. - ,.r � ` r Y s Kry` . o �' i* aai t �Injo y ♦� y.�� .,a i, �� rIt `'> 4 ■ R..x ,7� t 1116a�c&t� agee4ta�s�WOIiG� ••a• ,• n a;.a 1 �.,,' Q' b .s •r 11�1Yi�LG + •+1• � •., � irji Q'i O !.+S•'''''.'''• �« m _'_ t i_x ,�C^_y_- _r - - � . r—'".a E IS01'.'3iuG 1 t ` k.1L}f' ill��- Q 'Of" there mspecttonsZ4 homy m advance 3 not o>,i •• •., �•>: ,,- - r g - Y, :� -�•,�_ �:a i ;.- fir. ..m �• 5-;,�s Y,-�.+� 4 � y �p�S w' , ++q f.y�`-.* -"S", ACEFMFIC.ATEOFOCtPANCY MUST SE REQUESTED.ANSISSIlEaPRO TCwseOr"oCCUPANEY'THI(SPERMEr5*L`tEXPIREANDBE c�a• :„ ,, WORK AUTHORIZED BY THE BUILDING PERMIT IS NOT OD MENCEIIWTTHIN6D DAYS'0EINEQATEOFISSt7ANC>;ORIFWQR1E15A8ANQONW0,R A PERIOD OP 124 DAYS.TE�Qi{�F THEJE9.4IT IS 1 NTHS FROM DATE.OF ISSUE "`- 1 AtI� NG OFC SAUiOIZ1 AGENT Owner or Contractor/ PENALTY FOR VIOLATION OF ANY OF THE PROVISIONS OF BUILDING CODE.FINE NOT TO EXCEED FIVE HUNDRED DOLLARS(SSCC,CC)OR IMPRiSONM NO MORE THAN NINETY(9C)DAYS,OR 30TH- -r`, i '• Los-• I C.,wwa. P r ITY OF BAYPORT C`Y BUILDING 678.75 CITY PL UM8WG by: CITY OF OAK PARK HEIGHTS CITY IIEGIANICAL 14168 57th Street North PLAN aEVIEW'" 441.14 P.O.Box 2007 STATE suac+ARGE Oak Park Heights,MN 55082-2007 SIGN P=RIrIT 27.50 (612)439-4439 CITY=LAY wRt UTILITY CONNECTION:—e_ PERMIT NO. BP-99- 587 Uteri INSPECTION FE_ Use Zone METRO S.A.C. Permit Issued For INVESTIGATION FE_ Remodel PARKS CHARGE OTHER PERMISSION IS HEREBY GRANTED TOTAL 1,147.44 Owner Noreen Theobald/Scott Campisi Contractor Owner/Applicant 203 5th St. N. Bayport, MN 55003 275- 0411 To carry out the work specified on the following described property,upon the express condition that said persons an and workmen,in such work done,shall conform in all respects to the provisions cf the Building Code.This permit may be revokagents,employees un the violation of the provisions of said code. y JOB ADDRESS 1 10 NUMBER I STREET CLASS OF WORK NEW A00 SIGN ALTER REPAIR 203 [7- >ACVE oetuousN 5th St. N. I FRONT or SIDE,r LENGTH WIDTH TYPE I HEiGi;ii NQ.OF I CGCJPIED AAEA OF c OF IN Fir IN FEET FE STORIES LOT oc:upANCY MAX CCO. I IN CCNST. LOAD VALUATION 28 37 24 2 I V-N R-3 I i 55,000 PROPERTY DESCRIPTION: AUTHORIZED WORfUSPECIAL CONDITIONS: Work shall be completed as per approved plan and per MN State Building Code and local ordinance requirements. Please consult handouts for information pertaining to MN State Building Code requirements. ISSUE DATE: 08-27-99 EXPIRATION DATE: 08-28-00 The anolicant hereby agrees to do all work in accordance with the Ordinances of the Local Municipality, State Building Code and the requirements enforced by the City of Oak Park Heights Building Department I further agree to notify the Building Official of each of the required inspections 24 hours in advance as noted on Inspection Record Card. A CERTIFICATE OF OCCUPANCY MUST BE RECUESTED AND ISSUED PRIOR TO USE OR OCCUPANCY.THIS PERMIT SHALL EXPIRE AND BE NUU.AND VOID OF THE WORK AUTHORIZED BY THE BUILDING PERMIT IS NOT COMMENCED WITHIN 60 DAYS OF THE DATE OF ISSUANCE OR IF WORK IS ABANDONED OR SUSPENDED FOR A PERIOD OF 120 DAYS.TERM OF THE PERMIT IS 12 MONTHS FROM DATE OF ISSUE BUILCING OFFIG:AUAUTNOFIZE J AGENT x Owner or Contractor PENALTY FOR VIOLATION CF ANY OF THE PROVISIONS CF BUILDING CODE.FINE NOT TO EXCEED FIVE HUNDRED DOLLARS(55CC.CC)OR IMPRISONMENT FOR NOT MORE THAN NINETY(SC)DAYS,OR 30TH. INSPECTION RECORD • f INSPECTION DATE INSP. COMMENTS Foundation Foundation Wail Plumbing ,o,ounwao,r, Gas Piping ,crow dwo,t, Rough Plumbing Rough Gas Piping Rough Heating and Ventilation Framing Insulation Fireplace .+ Wallboard or Lath and Plaster Final Building Final Plumbing Final Gas Piping Final Heating and Ventilation Sign q NO ES: 1/, 1/471 .7711 g/1 f Z 1/21 z GLv / ,/ . - 4Af- #Ztro4 0 4e) ' r- 1 I. G „ivy. r...,. 6.1, .01-; itb Iv /40 v , tt 4' V b 1 i , . ,........„.....7. le--/#.4 _ 4 611/ I, #42, i V iJ..:'Aj I [ t jai io y,' %ti, ! 4 .1\ ,4, if (-0-...4 I .i;), - - 1 an 1 1 fi'''e' ' 1 Ty ‘c-- i ......... 1 . ........._ E 70- 1,...4 --ocsitstoi--- 0 „lie-- if 1 Jb v 4 sea5 s‘No t --- \ tti--N,1 \ i - Se fit NP g"irr401.1 1 p10 kg* I', i IPj_ . _ .•__ ' ,„ i 7 , . kil!. ----. ...t4 .30 ir e,,c, --R. . ,s Loo.. 177------ • is l'i -----1- 1 - lis A -ii-; ‘,il 5.71) Co+c�.s s W o}�j j w--ey I A L i *s;it it oEsi;Ktir,Re--> ` 9 '.o r. v i n �1 ,.._. co* s _, LJr I./n.J... i J. ' . /'U/Nc� OQ i►-� �: ° �� f OUSE WA,A,Al_. 4. ttgi <ft:. :it % ) O..; ‘.-5,1 ‘s4 \s.c...:,... 1 t'i - ‘4 si.lb- —Th Co �� o , k k N 2!--/... "%.%-""N. ,x it-- •,, \, j ) ti 'v ■ 1(.....w.k......_ k ka \ e \\z b Q L b C \ k w I * NkbtN 1 oar / 77 Yf'7 ?5O9 (-,a rs%/,_(?) . IFiPF,✓c X/ Qao As 1 .770, , (—ea -'1 I . 4 4iir t1► .% IP.A.bl' o „Dma:g 4 cr -, , eo f N., rT1 ., ok(- ti• : i i v ‘\ / k e Is 1 - .- - -- I %c v, -N%•'-% „..,) ,1/4 o. , , _ jrrifi ; ;4141 j r 1 I P l e 1 o F ,,,, 0 , 40 4fr 1 D u le. ,.,. ..... BD R 1 &mg 1 Ay ow.. rim ,...---"? �a0 1 I gl 5 y ,� £ sees ,d c,„:..,,_:-, 0 1 'r o 1 1 ,__ , 1 I, V 1- LJ II✓ 1 1 4 "/,,,,z3or.4.,i I 1) CONTRACTOR & LUMBER COMPANY ARE RESPONSIBLE FOR THE PROPER LOAD CALCULATIONS & SIZING OF ALL HEADERS, Na ma. BEAMS, AND GIRDERS. 2) SUBMIT TRUSS DETAILS FOR ROOF & FLOOR ASSEMBLIES PRIOR TO FRAMING. 3) MANUFACTURED ROOF & FLOOR SYSTEMS TO BE INSTALLED PER MANUFACTURER'S SPECIFICATIONS. 4) SOLID BLOCKING TO THE FOUNDATION IS REQUIRED FOR ALL SUPPORTING BEAMS AND GIRDERS. 5) EXTERIOR DRAIN TILE IS REQUIRED FOR WALLS NOT STRUCTUR- ALLY DESIGNED FOR SOIL CONDITIONS. INTERIOR DRAIN TILE IS REQUIRED BY ORDINANCE AND MUST HAVE A BASKET, PUMP, AND PIPING TO THE EXTERIOR OF THE HOME. 6) EXTERIOR WALLS AT TUBS OR SHOWERS ARE TO BE PROPERLY INSULATED, POLY, & SHEETROCKED PRIOR TO THE INSTALLATION OF THESE FIXTURES. 7) FIREPLACE PER'VUITS ARE REQUIRED. 8) A GAS LINE PRESSURE TEST IS REQUIRED ON ALL GAS LINES. 9) A GAS SHUT OFF IS REQUIRED AT ALL APPLIANCES. 10) ICE SHIELD IS REQUIRED IN ALL VALLEYS AND A MIN MLTNI OF ONE FOOT INSIDE EXTERIOR WALLS. . CITY OF OAK PARK HEIGHTS BUILDING DEPARTMENT 61 2/439-4439 CORRECTION NOTICE 41 PERMIT NUMBER\ I P" --5. NAME Iki t k%47 r 1 LOCATION 03 — t'S/, i2 , PECTIO DISCLOSED THE THE tyMAIVING DE CIENC OR • ONS: "Xf /At -n v .n t z .07-.4 ter✓ i/r` ,. e, f-- /19-11)6,114/, D4 .501.- er., e ' ce J1/1-fry ./-/ L// _5 ecl /e 5U, .,v; 7L # ifki_se.‘ PAil- 4x-- /A 4 t tie &lei` a./A-5 40ir' ; `3 .�/ z / � a c5 4,2 k/i7 dar iplwrif ,1 ,Z`E e>li 5"/A&77 / 7(744.'‘ L / e u,) E e 9- A' 4 /4,0%.,/ 744 / - er/V-i4-$ e...n 71" i'e r.,,, _ 9 X____/ ,,,c •.._..,r �. - �- DO NOT COVER AB I E MENTIONED ITEMS UNTIL CORRECT ! D AVE BEEN : •ND R TED. 1 G DATE: -4-• /v ; r 17 /4 i i SPECTOR 60 )7 4S---- - - / • , ` :e.? 4! ,,, City of Oak Park Heights • 14168 57t Street N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 w Memo To: Tom Melena Cc: Judy Hoist From: Gary Brunckhorst& Kimberly Kamper Date: 8/17/99 Re: Payroll and direct deposit Recently some problems with employees asking for their Payroll checks prior to pay day have occurred. Although this has been allowed in the past when there have been extenuating circumstances; the City of Oak Park Heights'generosity is being taken advantage of. In most corporate environments as well as in other cities payrolls are received with a one to two-week lag time. This means that after an employee completes their pay period they can expect to get paid one to two-weeks later. Since all full time employees of the City of Oak Park Heights are salaried, its employees are paid on the last day of the pay period,either the 15Th or the last day of the month. The checks are produced on the Thursday preceding the council meeting dates so that the checks can be approved for payment by the city council. Council meetings are the second and fourth Tuesday of the month,which usually fall on the 9Th through the 13Th and 23rd through the 27Th. As stated in all union contracts as well as ordinance 203, for the City of Oak Park Heights to release a check before the last day in the pay period one of two things must happen. The last day of the payroll period falls on a Saturday or Sunday,or the last day of the pay period falls on a holiday. In these cases the payroll checks will be released on the day preceding the weekend or holiday. The City of Oak Park Heights has allowed employees going on vacation before payday to receive their check early by one or two days at the most. In an effort to alleviate this problem the City of Oak Park Heights has been researching direct deposit. Judy Hoist and Gary Brunckhorst met with Ken Junker,the Vice President dent Y rY of Central Bank to discuss the pluses and minuses of direct deposit. Some people do not like having the ability to "physically" manage their finances taken away from them and therefore do not like direct deposit. Others like not having to worry about finding time to go to the bank to deposit their checks,especially if they are going to be out of town on a payday. For TREE CITY U.S.A. City of =1 Oak Park�� Hel hts C *x 14168 57th Street N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 all of those employees who would participate in the direct deposit program the City of Oak Park Heights would need a voided check to provide routing information for their particular bank. The employee would have the option to deposit their whole check into either their savings or checking account,or they could put a portion of their check into their savings account and the remainder into their checking account,or vice versa. All employees will be given the option to have their payroll check deposited directly to their bank account,or they can continue to receive an actual check. All checks that are to be physically handed out to employees will need to be handed out on the same day that the direct deposit employees have their accounts credited. All employees will need to be notified that under no circumstance will payroll checks be released before the direct deposit date. This ensures that all employees receive their pay on the same day. We will tell the bank the day to credit our employee's accounts,according to union contracts and ordinance 203. In order for direct deposit to take place some software and hardware requirements must be met. First,a modem would need to be purchased for the payroll accountant's computer for transmitting payroll information to the bank. Second,a modem line would have to be set up into the accounting office. After a discussion with our TR Computer Sales,Inc.,computer consultants it was decided that the easiest way to do this would be to have U.S. West come in and run a line.from the fax machine into the accounting office. The fax line could then be used as a modem line for the few times during the month that payroll is done. Third,on the system where payroll is now being produced (System 36)there would have to be some modifications to the programming to accommodate direct deposit. Fourth,the software package that the bank uses for direct deposit would have to be purchased from the bank. If we do this immediately we would be using Midway Bank as an intermediary for our bank and their software package is approximately$250.00. As of June 30 '' if a bank did not already have direct deposit,they could not get it until after the 1st of the year. Central bank has had Midway Bank doing their direct deposit customers for a few years. After the 1s*of the year Central Bank will offer direct deposit themselves and Mr. Junker has told us that they would give us their software for free. Their software will be able to do both direct deposit for payroll and direct debit for utilities. When payroll is produced we would produce checks for those who chose not to participate in direct deposit,and produce some kind of false check to send to those employees who do participate in the direct deposit for proof of payment and employees records. When we transmit the information to the bank there is a$15.00 charge for each filing,as well as $.15 per credit and debit. Provided every person participates in direct deposit the charges will be as follows for each payroll: TREE CITY U.S.A. City of �� . Oak Park Heights 14168 57th Street N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 • Regular payrolls done at the beginning and end of the month would cost the City of Oak f ak Park Heights $15.00 for the filing,$3.30 for the 22 credits,one for each employee,and $.15 for entire payroll debit amount. This totals $18.45 per payroll with two payrolls per month totaling $36.90. • The council payroll and overtime payroll could be combined when sent and would cost $15.00 for the filing,on average 15 credits for$2.25,and $.15 for the debit amount. This totals $17.40 per month. • This totals $54.30 per month for all direct deposits. • This adds up to approximately$651.60 for the year. It would not be cost effective to even offer direct deposit to part time payroll participants. Even if we did want to offer direct deposit to part time personnel the payroll must be in 24 hours in advance to when it is deposited. Since part time personnel are paid the day after the end of the pay period this would mean that we would have to delay their pay for one more day. We will still need payroll checks for those who chose not to participate in direct deposit. In conclusion there are positives and negatives for the City of Oak Park Heights in electing to implement direct deposit. Some of the positive points are that the City of Oak Park Heights is giving a small benefit for those employees who do not like to have to go to the bank to deposit their checks. The City of Oak Park Heights can follow its union contracts and ordinance 203 to the letter as far as when employees get paid. If an employee is going out of town and needs their check deposited they do not have to find some alternative way to get it to their bank. Some of the negative points are that the initial costs of implementing direct deposit are prohibitive and not recoupable if it is found that direct deposit does not suit our needs. There are still going to be employees who ask to receive a regular check and at some time they will ask for their check early, even though it will be noted that no one will receive their check before the direct deposit date. This last point could be seen as a positive or a negative because it will be city policy that no one will receive their check before the direct deposit date. TREE CITY U.S.A. To City Clerks, Finance Officers and Administrators: I'm writing this letter to inform you of an exciting opportunity to participate in a possible publication budget-cut and to request your help in this matter. In August, a small number of City Clerks met with Secretary of State Mary Kiffmeyer to determine the interest in possible permissive legislation to allow Minnesota cities to use their web sites for publications of legal notices. Publication on the web would reduce the number of advertising dollars, postage savings and staff time spent for legal notices. Advertising on the web would have a greater audience appeal and expansion of citizen access to official publications. Mrs. Kiffmeyer has asked for assistance in preparing for the legislation during the 2000 session. A number of agencies/organizations are being contacted for their input in the preparation phase. Organizations include the Legal Association of City Attorneys, the Minnesota Bar Association, County Officers, Association of Minnesota Counties, Small Cities, School Boards,Townships, the League of Minnesota Cities and the MCFOA Board and its members. It is imperative that we receive the necessary information about the cost of legal publications in your city's legal newspaper. Please help us by completing the enclosed survey and returning it by mail, fax or phone: Ry-Chel Gaustad, City Clerk City Of Lino Lakes 600 Town Center Parkway Lino Lakes,Minnesota 55014-1182 Fax: (651)982-2499 If you have questions,please call Ry-Chel at 651.982.2400. Your input into this process is important. Results will be sent to all those who request a response to the survey. Thank you in advance for your help and immediate attention in this matter. City Name Oak Park Heights Name&Title of responder Judy Holst Phone (651)439-4439 Address 14168 North 57th Street E-Mail jholst@cityofoakparkheights.com 1. If you publish in an official newspaper,what were your 1998 total publication costs? 000 council agenda&minutes d o0 bids 600 financial&budget statements I I 0 0 0 ordinances 1, 000 Other(specify) Public 44r9 . (c,S00 TOTAL 2. Name and approximate circulation of the official newspaper? Gazette-daily/ Courier - weekly 3. Do you have a website? X Yes . Your website address: www•cityofoakparkheights.com No. Please skip to Question#4 A. If you track the number of visits to your website, how many visits do citizens make per week? B. Do you put your Council agenda and/or minutes on the website? Yes X No C. If you were allowed to use your website as an alternative to your designated newspaper for official publications,would you? X Yes No. If no,please explain: 4. If you do not currently have a website,do you plan to establish one? within the next 6 months within the next 12 months within the next two years no plans for a website Would you be encouraged to develop a website if you could use it for official publications? X Yes No,please explain: 5. Please estimate what percent of your community has access to the Internet at home,work,or • school: 6. If Internet access is available at a public library or other location,how often is it used? %of the time. Please describe any barriers to usage (for example,hours of availability; overcrowded) 7.Additional comments: • • 00ANCE-op,, / OCT 18I 1�1 ( s4 MN CLERKS AND FINANCE OFFI r = REGION IV MEETING THURSDAY,NOVEMBER 18,1999 4tavNEscru. FROM: RY-CHEL GAUSTAD,REGION IV VICE BOARD MEMBERS PRESIDENT VAL PETERSON,ASST.REGION IV VICE Susan olesen,CMC PRESIDENT President City of Burnsville City Clerk HOST: CURTIS JACOBSON,BIG LAKE CITY Beverly R.C.Wilson,CMC ADMINISTRATOR Vice President City Clericar rer TOPIC: "HOW TO SENSIBLY DEAL WITH UNIQUE CO- WORKERS AND COUNCIL MEMBERS" Theresa Goble,CMC Secretary City of Brainerd SPEAKER: LYALL SCHWARZKOPF—Former Minneapolis Finance Director City Coordinator,City Clerk and Governor Carlson's Beva L Olson,MCMC Chief of Staff Treasurer City of Baxter Assistant City Administrator LOCATION:RUSSELL'S ON Ti3E LAKE 111 JACKSON BLVD.HIGHWAY 10, Betty Arvidson.MCMC Region I V.P. BIG LAKE,MN 55309 (612)263-6111 City of Crookston Deputy Clerk DIRECTIONS: Terri Wickham,CMC HWY 10 NORTH—THROUGH ELK RIVER INTO BIG LAKE Region It V.P. TAKE RIGHT INTO RUSSELLS PARKING LOT,AFTER HWYS Cl of or 25 AND HWY 10 INTERSECTION. TURN BACK IF YOU PASS THE LAKE. Gregg Engdatd,CMC Region III V.P. City of St.Cloud COST: $12.00 PER PERSON INCLUDES TAX AND City Clerk GRATUITY BEVERAGE NOT INCLUDED Ry-Chel Gaustad,CMC Region IV V.P. ORANGE ALMOND CHICKEN SALAD City City Cle� SALAD BAR Verena Weber,CMC _ FRENCH DIP Director at Large BACON CHEESEBURGER City of Cold Spring Clerk/Coordinator NAME Thomas P.Ferber,CMC,ME PHONE Director at Large CITY City Clerk Richfield PAY AT THE DOOR AMOUNT ENCLOSED_ City Make checks payable to Russell's RSVP: Name—City—Phone number&Menu selection 651.982.2400 OAK PARK IIEIGIITS e s„ p emo =. To: Mayor and Council From:Lisa M. Schleusner, Administrative Secretary Date: 10/08/99 Re: City Hall Address After further research, it was discovered that we could also use the address 14100 Oak Park Boulevard. If you have any questions, please contact me. Thank you! •Page 1 OAK PARK HLIGI 1TS emo To: Thomas Melena, City Administrator From:Lisa M. Kellogg, Administrative Secretary ,44 Date: 10/15/99 Re: Council Minutes of September 28, 1999 After further review of the video tape of the September 28, 1999 City Council Meeting, I have determined that the original minutes are correct. Councilmember Beaudet stated that he voted for the Swager Park issue whereby Council adopted this as a concept plan, directed staff to continue negotiations to secure the property and parking lot area, and advertise for bids as required by law. Again, after review of the tape, Councilmember Beaudet clearly voted against this motion. Councilmember Beaudet stated that he voted against approval of the Amended Planning Contract. As per the tape and the original minutes, it was clear that Councilmember Beaudet did not vote against this motion. He neither voted for nor against, therefore, it is an affirmative vote. I would strongly recommend that the Minutes be approved as they were originally presented. If ouhave any questions or y y qu comments, please let me know. Thank you. •Page 1 OAK PARK IIEIGI-ITS is , iviemo : : To: Mayor Schaaf From:Thomas M. Melena, City Administrator ."-.. -,-:,-:-. .....___ Ni--......„„c2 Date: 10/12/99 Cc: Judy Hoist, Finance Director Re: Comp. Time With my recent City Manager's Conference in Portland, I had a conflict with the Army Reserve Drill over the weekend of the conference. In that I was at the conference on City business, I will be taking the equivalent two days off to go to Chicago to make up for that drill. Those two days will be this Thursday and Friday of this week, October 14 and 15. I will stay in telephone contact. If there are any issues that come up, please let me know. Thomas M. Melena •Page 1 Bridge Issues 1. OPH Utilities in MnDOT's Right-of-Way. City obligated to pay for moving utilities. Estimate: $1 million. If there is a grade separation,who pays? 2. Grade separation at Osgood Avenue. Highway 36 to be lowered and Osgood Avenue to be raised. Do we want grade separation? Do we want access? 3. Osgood Avenue service road. 4. Beach Road. Proposed to be moved slightly to the west. 5. Street Lighting. Does MnDOT pay or Oak Park Heights? 6. Frontage Road turnback. 7. Power lines. Bury them? Who pays? (Ordinance for major renovation or CBD for all utilities underground?) 8. Speed limit on Highway 36. 9. Highway 36/Highway 95 Interchange. 10. Impact on Sunnyside. 11. Railroad tracks. 12. Sound barrier. 13. Sewer line/lift station/loop the water. 14. DNR Boat ramp/bathroom and garbage facilities? 15. Scenic Overlook(Lookout). 16. Park and Ride? 17. Land redevelopment. 18. Ponding of water. 19. Land south of NSP Plant/NSP land return. 20. Water transfer. 21. Service road connection to lower Oak Park Heights. 22. Signage. 23. Oakgreen/Greeley intersection to be completed. OAK PARK I lEIGHTS , uxA'�'�M .d'_.., , . 7. i emo To: Mayor and Council CC: Engineer Karen Shimon Administrative Assistant Kim Kamper From:Thomas M. Melena, City Administrator _ Date: 08/31/99 Re: City Hall Parking Lot/Trail Project The following issues have been brought to my attention: 1. Remove the light poles in the parking lot island. 2. Permanent signage from parking lot to 57th Street. Paint on the pavement or signs only? "No Exit" "Emergency Vehicles Only" "Do Not Enter." 3. Stripe the parking lot. Paint arrows at parking lot/Oak Park Blvd.? 4. Activate water and electric in parking lot island. 5. Sodding schedule. 6. Schedule "S" shaped sidewalk across island. 7. Trees to be planted on berm on the east side of the parking lot. Restoration of south side of parking lot. 8. Lay rock on the west side of the public works garage. 9. Protection around transplanted trees in center island in parking lot. •Page 1 10. Pathway connection. City Hall/Oak Park Blvd. 11. First island from Oakgreen Avenue to remain open for Garden Committee plantings. Temporary cover? 12. Schedule for Oak Park Boulevard pathway. 13. Remove hydrants/pipes on west side of public works garage. 14. Signage or pavement markings at intersection of Oak Park Boulevard/Oakgreen Avenue. 15 C rt9 . •Page 2 OA K PARK I ILICsE ITS P 1 . p IViemo To: Mayor and Council CC: Engineer Karen Shimon Administrative Assistant Kim Kamper From:Thomas M. Melena, City Administrator Date: 08/31/99 Re: City Hall Parking Lot/Trail Project The following issues have been brought to my attention: 1. Remove the light poles in the parking lot island. 2. Permanent signage from parking lot to 57th Street. Paint on the pavement or signs only? "No Exit" "Emergency Vehicles Only" "Do Not Enter." 3. Stripe the parking lot. Paint arrows at parking lot/Oak Park Blvd.? 4. Activate water and electric in parking lot island. 5. Sodding schedule. 6. Schedule "S" shaped sidewalk across island. 7. Trees to be planted on berm on the east side of the parking lot. Restoration of south side of parking lot. 8. Lay rock on the west side of the public works garage. 9. Protection around transplanted trees in center island in parking lot. •Page 1 10. Pathway connection. City Hall/Oak Park Blvd. 11. First island from Oakgreen Avenue to remain open for Garden Committee plantings. Temporary cover? 12. Schedule for Oak Park Boulevard pathway. 13. Remove hydrants/pipes on west side of public works garage. 14. Signage or pavement markings at intersection of Oak Park Boulevard/Oakgreen Avenue. •Page 2 Bridge Issues 1. OPH Utilities in MnDOT's Right-of-Way. City obligated to pay for moving utilities. Estimate: $1 million. If there is a grade separation,who pays? 2. Grade separation at Osgood Avenue. Highway 36 to be lowered and Osgood Avenue to be raised. Do we want grade separation? Do we want access? 3. Osgood Avenue service road. 4. Beach Road. Proposed to be moved slightly to the west. 5. Street Lighting. Does MnDOT pay or Oak Park Heights? 6. Frontage Road turnback. 7. Power lines. Bury them? Who pays? (Ordinance for major renovation or CBD for all utilities underground?) 8. Speed limit on Highway 36. 9. Highway 36/Highway 95 Interchange. 10. Impact on Sunnyside. 11. Railroad tracks. 12. Sound barrier. 13. Sewer line/lift station/loop the water. 14. DNR Boat ramp/bathroom and garbage facilities? 15. Scenic Overlook(Lookout). 16. Park and Ride? 17. Land redevelopment. 18. Ponding of water. 19. Land south of NSP Plant/NSP land return. 20. Water transfer. 21. Service road connection to lower Oak Park Heights. 22. Signage. 23. Oakgreen/Greeley intersection to be completed. Bridge Issues 1. If the Oak Park Heights water/sewer and storm sewer systems are in the right of way,they will be moved at MnDOT's expense only. 2. We are in favor of grade separation at Osgood Avenue with access to Highway 36. The interchange plans of 1 and 3 are unacceptable. The existing service roads as proposed are unacceptable. Please refer to past City plans. 3. Beach Road will have no access however,there must be a service connection to Osgood interchange. 4. We are proposing that MnDOT pay for the street lighting in compliance with City standards. Oak Park Heights will accept the frontage road turnback if MnDOT will provide the City street lights. 5. Oak Park Heights requires the NSP electric transmission lines be buried, at MnDOT's expense, on the south side of Highway 36 to compliment the north side existing program. 6. The speed limit on Highway 36 will remain at 50 mph and opticons shall be installed at every stoplight. 7. The Council recommends that the intersection of Highways 36 and 95 be constructed in a way that leaves the largest area available, with limited ponds, for redevelopment. The impact on Sunnyside should be minimized and the railroad tracks should take the place of the pathway under the bridge. Sound barriers must be heavily landscaped and impact minimized. 8. We have major concerns on the sewer line/lift station and how to loop the water. 9. The proposed placement of the DNR boat ramp/bathroom and garbage facilities north of Oak Park Heights is acceptable. 10. Access to Lookout Trail North from Highway 95 will remain the same and the scenic overlook will be maintained by the State. 11. There will be no park and ride in the City of Oak Park Heights. 12. Land development will be done in conjunction with land turnover to the City that will maximize the amount of land returned with no height restrictions or other limitations placed on the property. 13. There will be no ponding of water on buildable land coming back to the City. 14. The land south of the NSP Plant will be turned over to the City of Oak Park Heights. 15. A surface water transfer plan must be produced that is acceptable to the City of Oak Park Heights. 16. Food/gas/lodging signs to be on standard MnDOT type signs. 17. Oakgreen/Greeley intersection is to be completed in 2001. 18. All billboards will be removed through this project and will not be allowed to be replaced. 19. Any other general issues. OAK PARK HEIGHTS 1 erno :::,-; % To: Mayor and Council CC: Engineer Karen Shimon Administrative Assistant Kim Kamper From:Thomas M. Melena, City Administrator Date: 09/01/99 Re: City Hall Parking Lot/Trail Project The following issues have been brought to my attention: 1. Remove the light poles in the parking lot island. 2. Permanent signage from parking lot to 57th Street. Paint on the pavement or signs only? "No Exit" "Emergency Vehicles Only" "Do Not Enter." 3. Stripe the parking lot. Paint arrows at parking lot/Oak Park Blvd.? 4. Activate water and electric in parking lot island. 5. Sodding schedule. 6. Schedule "S" shaped sidewalk across island. 7. Trees to be planted on berm on the east side of the parking lot. Restoration of south side of parking lot. 8. Lay rock on the west side of the public works garage. 9. Protection around transplanted trees in center island in parking lot. •Page 1 I . 10. Pathway connection. City Hall/Oak Park Blvd. 11. First island from Oakgreen Avenue to remain open for Garden Committee plantings. Temporary cover? 12. Schedule for Oak Park Boulevard pathway. 13. Remove hydrants/pipes on west side of public works garage. 14. Signage or pavement markings at intersection of Oak Park Boulevard/Oakgreen Avenue. 15. "Not a Through Street" sign at Oak Park Blvd/Oakgreen Ave. •Page 2 II OAK PARK HEIGHTS M_ emo '-. ' ,a To: Mayor and Council From:Thomas M. Melena, City Administrator_ _\ _ _ Date: 09/07/99 Re: Fall/Winter Worksession Schedule Now that summer is over, I would propose that we go back to the worksessions on the third Tuesday of each month. Just as a reminder, Tuesday, October 19th at 6:00 p.m. Tuesday, November 16th at 6:00 p.m. If you have any questions about this, please let me know. Thomas M. Melena •Page 1 ,, , CITY OF , - OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439.• Fax:651/439-0574 October 6, 1999 Mr. Richard S. Kelly 118 W. Oak Street Stillwater, MN 55082 Re: Osgood Interchange Dear Mr. Kelly: Thank you very much for your letter of September 30, 1999. It is not very often that we have citizens write to us to express their opinion and I definitely appreciate your thoughts and input. However, I must point out to you that I professionally disagree with your position. If you recall, at the meeting I not only pointed out that there were problems in areas along the 494 strip, but very specifically, that there were very major problems in Eagan and Burnsville, not necessarily just in Richfield and Bloomington. I do think that your examples of Richfield and Bloomington and the separation of the communities in those areas are another prime example of where freeways do disrupt communities. Obviously Fordtown, which is on the east side of the 62 freeway, has now been totally sold off to the Metropolitan Airports Commission and that entire area is being torn down as we speak, basically because the freeway became a dividing line for that community. The same thing is happening with Bloomington. Not very many people realize that the area on the north side of 494 between Highway 100 and France Avenue is actually in Bloomington. The freeway has so divided the area that it is the Edina Police that actually respond to that area for services and most people there feel like they live in Edina even though they are actually still part of Bloomington. My primary concern though is not either the Bloomington or Richfield areas, its communities such as Eagan and Burnsville and seeing examples of areas that work versus areas that don't. Professionally I have worked in several communities in the State of Minnesota and one community on the East Coast; all who have hired me with the intention of building downtowns and neighborhoods. Time and time again my experience has shown that freeways divide communities, not bring them together. In the City of Edina we had four quadrants that separated the community. We found that each and every one of those quadrants struggled to try to keep a sense of community with the Tree City U.S.A. Mr. Richard S. Kelly October 5, 1999 Page - 2- overall City. In cities such as Apple Valley where we had a surface system and our community was still divided into four quadrants, we found that there was a greater tendency for people to travel back and forth across those road surfaces and to communicate across those road surfaces. Even from an academic standpoint, there are several very good studies that have been concluded on how the freeway systems divided whole communities and, in fact, divided neighborhoods as those freeways were first being built in the 1950's and 1960's. Planners at that time and since have used that as a way to either redevelop a neighborhood or to put boundaries on that neighborhood to further define or redefine the development efforts. As a result, I'm afraid that I must disagree with you on the impact of freeways in communities. Both my practical experience and educational experience shows that there is empirical evidence that communities are divided by freeways to an extent that they are destructive to the social fabric, business opportunities and a sense of community as a whole by these systems. Please realize this does not mean that freeways are bad. It just means that that issue needs to be kept in the back of our minds as we're allowing transportation gurus to try to speed as much traffic through our communities as possible. I don't think anybody will argue that the Eisenhower Expressways throughout the entire country are not a valuable asset. But at the same time, we built those freeways to move a heavy volume of traffic through an area and does not give people an opportunity to stop and smell the roses as they are using that system. That of course, is a major concern for us here in Oak Park Heights. One of the additional things you should keep in mind is that the City of Oak Park Heights is facing a major growth spurt. That major growth spurt will include a great many of the services that you have indicated are only on the north side of Highway 36. Our concern is that when that happens and as the City hits a larger population base that can support these services just on their own, will we find that people will be going to the Stillwater area less and less and/or will there be less of an effort to cross the freeway from Stillwater to our retail shops and services on this side? I think the real issue here is that none of us have the answer. We have a great deal of respect for the question, but that we ought to at least have full dialogue and discussion before we make a decision one way or another. We then need to realize that if a freeway system is deemed to be in the best interest of all concerned,that maybe the businesses will have to adjust. If on the other hand, a freeway system is not what is best for our area, but in fact, an expressway is acceptable, we have to realize that there are other pros and cons to that type of system also. Mr. Richard S. Kelly October 5, 1999 Page - 3- Again, I would like to thank you for your letter. I do respect your opinion. Its just that at this point, I must respectfully disagree. Please feel free to stay in contact with me. Sincerely, Thomas M. 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A:ay /encyrs-7;.' eY? )4/'/e- 4 t?/!/4- f/WG ,cam/ ///7/7 le7 ‘/6fde- �' ./� 4,e /�/9.l , ��e7v/ /-�.�/� e�✓s� ii4/%/ / l/_/ ��1�/s�lG�ff ,�` / �t i c�//, e / /ye,� /eel 4 refer s �o�� / s �� v�n� '7 //e1 444/ a'/ gal./4 1/44e z/5//ie,0 e s ��/c s, �� / v 9/ � ,*%4e7-/� Ace),v c-/,,z/6%1 hy/)79 .moo 4s71.5s a, /; , , ,4t e,e . - rwil�, /L/ �U ECG /,�� 47U,. f�.O f%, e7, // / o4,,4/Celt'3114& gee/‘ �a/fl�2 y, L/1/ < c rfti /a4/e--VG// e //714 7' -e6J i 3-40' e(v/7"/_ /r 61 9/'aile' //171e/'- e6- /1Ai1 s/62:%S / k./Crs Gl/ti e. 'e- c2-/ c ,44t//17C,pG'r' n f elT r el 7 7Gf/� //f/`/a>1 /37 ''T G/e ei ' /21/ -/G4-7.1 .rO z,/ rdk; /2e='>"---Any /9;744/7 7e 'Y7A/ III 4 OAK PARK IEIGIITS --.way Memo = µ : To: Mayor and Council From:Thomas M. Melena, City Administrator Date: 09/23/99 Re: River Hills Storm Water Storage Pond I think I had been employed by the City of Oak Park Heights about two days before I got bit up with this issue which basically was a concern by a resident adjacent to this pond on the appearance and status of said pond. At the time of that initial complaint, one of the neighbors had indicated that they felt that the pond was dirty and unkempt in one area and, in fact, should be leveled out so that the neighborhood could plant items in the pond itself. After talking to both Engineering as well as other city staff, I found that this had been an ongoing issue for quite some time with the neighbors. We did finish leveling of that pond area and did indicate to the neighborhood that only grass should be planted in that pond so that it could handle the proper storage of water when that water did flow through. As can be seen by the attached letter, as well as the police report, it is obvious that some of the neighbors have planted some wildflowers in the pond as well as some seedlings. I think the wildflowers probably comply with what everybody had as an understanding for items to be in that pond. However, the seedlings, if I understand would sooner or later, grow to trees. A tree tends to take away storage space from a pond. As long as we are talking about storage space on the pond, it should be noted that we do have some of the neighborhood that has •Page 1 bunt retaining walls down into the pond. We also have some of the neighborhood that has planted shrubs within the pond easement, etc. The very nature of this pond is what our Public Works Director Jay Johnson has brought to your attention for our stormwater system. This pond is a city easement that is controlled by the city and yet, the neighborhood has adopted the pond and started to make modifications to the same. This starts to infringe upon the stormwater system which, in turn, puts us at a certain liability. That liability is that if we allow and have accepted the modifications to the pond and in a major storm, the pond does not perform as designed and, in fact, damages property, we will very quickly be sued for not acting in a proper manner. This is why Jay recommended a stormwater utility be put in place to be able to maintain these ponds and to ensure that they are doing for what they were designed and that as a properly functioning pond, prevent both damage and disruption to the neighborhood during a major storm event. On Tuesday, September 21st, we received a phone call from one of the neighbors of this pond indicating that she would like to have this on the Council Agenda for discussion. We indicated that we needed to have some type of written correspondence so at least the Council had an understanding of die issues and could be better informed. With that in mind, we did receive a piece of correspondence from that neighbor. Also attached is the police report that was made when one of our Public Works crew did enter the premises to mow the grass and do maintenance on the facility. Lastly, I would point out that Jay has been gone to fulfill his military obligation in the Reserves for the last 2 1/2 - 3 weeks. However, as of Monday, he is back in town. I would therefore, recommend that the City Council receive the communication, refer it to Jay, the City Engineer and the City Attorney to be able to meet with the neighborhood in question, explain to them the legal ownership of the land in question and what the City does plan for this area in the future. With the above in mind, if you do have any further questions or comments, please let us know. I would recommend that staff meet with the property owners in question before any further action is taken by the City Council. •Page 2 09/21/99 TUE 15:18 FAX 6513510932 Pamela S. Hamre -+44 Tom Melena (1j001 Mr. Tom Melena Administrator City of Oak Park Heights re: River Heights Addition storm water holding pond Mr. Melena: We have been residents of the River Heights Addition since July of 1995, and are land owners of approximately one-half of the storm water holding pond. In the past 4 years,we have dealt with the developer of the property, various configurations of City Council,two mayors,two city administrators,four engineers (from Bonestroo, Rosene, Anderlik and Associates as city representatives), and two city works department employees. Over the past four years,due to changes in the pond we have lost 4 pine trees, our rock bonfire pit, a large chunk of what used to be our backyard, including a palate load of good sod, and now four species of wild flowers and several dozen tree seedlings. I have been before the council at three previous meetings as well as attended several meetings with city officials(August 28, 1995, September 5, 1995, September 25, 1995, October 10, 1995,and October 23, 1995). I have been told over the past four years by various city representatives that the pond is supposed to hold water,the pond is supposed to be dry,the pond is just the right size,the pond is too small,the pond bottom will be rocked,the bottom could be sodded, I could plant in the pond bottom but not disturb the soil. Last summer I was informed that I could not contact the city arborist regarding this pond. Friday, August 20,we came home to find a tractor mowing the pond bottom, destroying our tree seedlings and several wildflowers. The tractor operator told us he was working for the city. We called for Jay Johnson to come to our property to explain what was going on. Mr Johnson came promptly,was polite, and apologized for not notifying us prior to the mowing. However, Mr. Johnson was unaware that three home surrounding the pond are lower than stated on the plat,that our yard has already been"rearranged"once to accommodate additional water storage,that three swales for inflow and outflow were re-configured in 1996, and that the acre-feet of water storage had been determined(by the engineering firm employed by the city)to be adequate. In short,Mr. Melena, I have become extremely frustrated by the nearly continuous change in position by the city on the storm water holding pond which is in large part on our property. I 09/21/99 TUE 15:18 FAX 6513510932 Pamela S. Harare -444 Tom Helena 11002 understand that the nature of city government necessarily has changes in personnel over time, and that new positions are created as the city grows. However, I do not think that it is unreasonable for the city to form a plan for this storm water holding pond, and stick with that plan. And so I would propose a formal meeting(with minutes generated)for all parties involved with or impacted by the River Heights Addition storm water holding pond: City administrator, city works engineer, arborist, engineers from Bonestroo et al, city attorney, and all neighbors whose property either contains or abuts the holding pond. I would be more than happy to come before the council at the September 28 meeting to discuss these issues and/or propose the meeting. Please contact me at your earliest convenience to discuss these issues. Sincerely, Pamela S. Harare 13887 56th Street North Oak Park Heights 430-2628 OAK PARK I IEIGI ITS Memo -# To: Thomas M. Melena, City Administrator From: Lisa M. Schleusner, Admin. Secretary/Deputy Cler Date: 09/08/99 Re: Complaint Against Public Works Employee Tom, Attached to this memo is the police report by Officer Anderson regarding a complaint made by Mr. and Mrs. Hamre against Ray Nelson. I spoke with Officer Anderson regarding this incident and it was also mentioned to me that as Ray was leaving the scene, he drove up through a yard on 55th Street. In doing so, he tore quite a few ruts in the yard, however, no police report was made by that homeowner. If you have any questions, please let me know. Lisa •Page 1 CJG1UPR OAK PARK HEIGHTS POLICE DEPARTMENT DATE 9/03/99 TIME 8 : 18 : 19 INITIAL COMPLAINT REPORT 99702866 DATE REPORTED: 8/27/99 TIME REPORTED: 16: 59 : 53 DISPATCHER: KMCAFFE LOCATION OF INCIDENT: 13887 56TH ST N OAK PARK HEIGHTS MN 55082 GRID: INCIDENT RECEIVED BY: TELEPHONE OFFICERS ASSIGNED: 476 ANDERSON NAMES ASSOCIATED WITH THIS INCIDENT: PAUL KIM HAMRE 13887 56TH ST N OAK PARK HEIGHTS MN 55082 PHONE: (H) 430-2628 (W) SEX: DOB: 2/03/1952 ASSOCIATION: COMPLAINANT PARTY REPORTING CITY CREW CUTTING DOWN THERE FLOWERS AND TREES OFFICER COMMENTS : CALLED AND SPOKE TO COMPS WIFE, PAM, WHO STATED THAT THERE 476 8/27/99 WAS A CITY EMPLOYEE CUTTING DOWN THERE TREES AND FLOWERS AND 476 8/27/99 THIS EMPLOYEE TOLD THEM HE WAS ADVISED TO DO THIS BY JAY. 476 8/27/99 THEY WANTED TO SPEAK WITH JAY AND WERE VERY UPSET. WENT TO 476 8/27/99 OFFICE AND SPOKE TO JAY AND ADVISED HIM OF THE CALL. I THEN 476 8/27/99 WENT TO AREA AND STOOD BYE SO THERE WERE NO PROBLEMS WHILE 476 8/27/99 NEIGHBORS AND JAY TALKED ABOUT THE CUTTING. CLEARED. 476 8/27/99 CLASSIFIED AS: MISC OFFICER 9915 CITY OF OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 September 23, 1999 Mr. Joe Kohout Xanadu Golf 5595 Memorial Ave.N. Oak Park Heights, MN 55082 Re: Parking Options Dear Mr. Kohout: As a City Administrator, I always encourage private enterprise to try to help the public sector come to solutions for problems and issues that may arise in that community. As such, there may be an opportunity that we should make you aware of as well ask for your. help in solving a problem. Currently the school district, specifically the Stillwater Area High School is experiencing a parking shortage. As a result, there are upwards to 40 cars per day parking in the neighborhood adjacent to the Stillwater Area High School located in the west end of Oak Park Heights. The City Council has determined that they will respond to the neighborhood request that the entire area be designated as No Parking during school days, Monday through Friday, 7:00 a.m. to 5:00 p.m. from September to June. We also anticipate this same request forthcoming from all other neighboring areas. With this in mind, and the fact that these students will be looking for alternate parking sites, I am wondering if it would be worthwhile to suggest to you to review the possibility of using your facility as a paid parking lot for the students. As I understand, your facility has between 50 and 60 parking spaces. If you were to charge $10.00 per month per parking space,you would generate an income of$500.00 to $600.00 per month. Taken over a eight to nine month time period, you could receive anywhere from $4,500.00 to $5,400.00 for the lease of your spaces if you only charge $10.00 per month. As I understand, the School District last year was charging for a daily fee of$1.00 per day or the equivalent of$20.00 per month. Therefore, the $10.00 per month that we have indicated may be on the light side. I would point out that there is a downside. Last year, the shopping center across from the school tried this very same thing, but they did find that some of the students were rude to customers going in and out of the stores in the Oak Park Ponds shopping center and that there was some littering and trash issues. As a result of this, the Oak Park Ponds Tree City U.S.A. shopping center decided not to continue with any type of a parking service. In your particular case,you may find that you would prefer to have these folks as future clientele and that you may be able to control the littering issue better with individual leases and contracts. In that you are in a business park area, you may not have the same problems as experienced by Oak Park Ponds shopping center of retail customers having any type of interaction with the students in your parking lot. Again, I am only suggesting that this might be an option that would have additional cash flow for you and could be beneficial to your operations. Obviously that is something that you have to determine,not us. But I did want to at least point this option out to you to see if there is any possibility in this regard. If I can be of any further assistance or answer any questions you may have,please let me know. Sincerely, Thomas M. Melena City Administrator TMM/lms CC: Mayor and Council Dr. Kathleen Macy, Superintendent w 01\I� I \RK I II IGI I`I ernor To: All City Staff From: Kimberly Kamper, Administrative Assistant Date: 09/20/99 Re: City Hall Parking This is just a reminder of where staff should park in the newly designed parking lot. Staff may park on the south side of the parking area in front of city hall. The two spaces on the far east side may be used by the police depa,txiient. The spaces next to the island and directly in front of city hall as well as the spaces to the west are reserved for visitors and should be kept open. Two maps of the area are attached and the parking areas for staff vehicles are highlighted for your review. I would also like to remind you that the only exit from the parking lot is via Oak Park Boulevard. Please let me know if you have any questions. •Page 1 1 1t, J �J t—Ob3 . W. ��1....4 11 i 1 1 1 1 010 ) O O 1\"N t-013 i 0 1 a-C) -rSM ,e M 4'7\ 1 w __— r cn 2 I— r- un - — v°. I - l • ti 1. Imo••`l /��o S v ■ ' i1 0 i I a T o i 7 I N., O ,t W o W 1 r o • \ o\ 0 I \A o 1 1 i Z I 1 i 1 °� I W II V '0N 3f1N3AV N33210NV0 OAK PARK HEIGI-ITS MemoM f' To: Mayor & Council, Commission Members From: Kimberly Kamper, Administrative Assistant Date: 09/17/99 Cc: City Staff Re: Communication The City of Oak Park Heights uses several communication outlets to get important information to the residents and the community. The outlets include the cable access channel, a City Page in the newspaper, City Newsletter, and web page. It is important to remember that these outlets are available to you to communicate information on City issues and updates. • CITY NEWS1 EVI'ER: The City publishes a city newsletter, which is mailed to all Oak Park Heights residents. It is published on a quarterly basis. The anticipated submission dates for 1999 and 2000 are: Friday, October 8, 1999 Friday,April 14, 2000 Friday,January 14, 2000 Friday,July 14, 2000 Friday, October 13, 2000 • CITY PAGE: The Stillwater Gazette allows us to submit articles for a page in the newspaper once a month. The City Page is an opportunity for each department to communicate information to the community. The Mayor and Council and Commission members are welcome to submit articles related to city activities or even your personal activities and thoughts. City staff can help you edit your articles and type any handwritten articles. •Page 1 pr The City Page is published on the second Friday of each month., but should be given to City staff the previous Friday. The deadlines for submitting articles for the page is as follows: Friday, October 1, 1999 Friday,July 7, 2000 Friday, November, 5, 1999 Friday,August 4, 2000 Friday, December 3, 1999 Friday, September 1, 2000 Friday,January 7, 2000 Friday, October 6, 2000 Friday, February 4, 2000 Friday, November 3, 2000 Friday, March 3, 2000 Friday, December 1, 2000 Friday,April 7, 2000 Friday, May 5, 2000 Friday,June 2, 2000 • WEB PAGE: The City is in the process of developing a web page (www.cityofoakparkheights.com). The web page design will be completed in early October 1999. The web page will be updated as needed. • CABLE: The city has several pages on the community access channel. (Channel 12). The pages contain general information on the city hall hours and telephone numbers, the date and time of city council, park commission, and planning commission meetings as well as information about garbage pick-up, pet licenses and bike licenses. The pages are updated every week and the deadline for submission is Friday afternoon. All information and articles can be submitted to me. I hope that everyone will take advantage of these resources. Please let me know if you have any questions. •Page 2 CITY OF OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 September 20, 1999 Ms. Robin R. Anthony 13992 N. 55th Street Oak Park Heights, MN 55082 Dear Ms. Anthony: Thank you for your recent correspondence regarding your concerns about the safety of Oakgreen Avenue. The City Council has received your letter and appreciate your concerns. Please be advised that the Council has directed the Public Works Department to work with Washington County to investigate this matter and come up with some recommendations. We will keep you advised of their findings. Sincerely, Thomas M. Melena City Administrator TMM/lms CC: Mayor and Council Tree City U.S.A. CITY OF • OAK PARK HEIGHTS 144,1, 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 September 20, 1999 Ms. Denise M. Larson 13898 56th Street North Oak Park Heights, MN 55082 Dear Ms. Larson: Thank you for your recent correspondence regarding your concerns about the safety of Oakgreen Avenue. The City Council has received your letter and appreciate your concerns. Please be advised that the Council has directed the Public Works Department to work with Washington County to investigate this matter and come up with some recommendations. We will keep you advised of their findings. Sincerely, Thomas M. Melena City Administrator TMM/lms CC: Mayor and Council Tree City U.S.A. - I C C� C [ : !r August 27, 1999 3 195 IL/' The Honorable David Schaaf Mayor, Oak Park Heights 14168 North 57th Street P.O. Box 2007 Oak Park Heights, Minnesota 55082 Dear Mayor Schaaf: I live on the corner of 55th Street and Oakgreen Avenue and I have serious concerns about the safety for the citizens of Oak Park Heights. (Specifically the residents between 55th Street and the new 58th Street.) The past six years we have lived in Oak Park Heights, Oakgreen Avenue as well traveled as it is, has not been expanded to include a shoulder much less a bike path. In the last year the City has spent funds to put in a bike path to Oakgreen from the mall area. However, in order to get to or from that path, one must travel on Oakgreen. Most recently, another path was put in on the new 58th Street from Oakgreen connecting the path to the High School. It is wonderful to see these paths be built, however, it is disconcerting that many residents cannot safety get to them. Oakgreen is a well-traveled road with traffic constantly exceeding the speed limit. There is absolutely no shoulder and in some areas, the road is disintegrating into the ditch. There is no room to walk, run or bike and it clearly is a dangerous situation both for vehicles and pedestrians. The citizens want to get to the new bike paths that have been put in, however, do not want to risk their life to do so. Unfortunately, this is not an exaggeration. I question whether you, City Council members and the County Administrator share these concerns. On 55th Street alone there are over 100 children. I understand the long-term plan is to put a path at the end of 55th, however, it still will not address the residents on 56th Street. I stopped in at the City Hall last Tuesday, questioned the current plan for Oakgreen and inquired about putting in a bike path between 55th and 58th Street. I understand that most of that area is annexed but a small section is not. With cooperation from the citizens of the annexed land, and with effort from the City to obtain permission from the other land owner(s), I believe this project would be worth your time and dollars for the safety and satisfaction of the citizens. City Administrator Tom Melena stated in this informal discussion"If you are concerned about that road now, you'll really be concerned about it after tonight. Once they do an overlay they will be going much faster than they are now." In a recently communication from Mr. Jay Johnson, the City Council approved to overlay the road at the last Council meeting. That just confirms my concern as now the traffic will be much faster than it already is, thus becoming more dangerous. August 27, 1999 The Honorable David Schaaf Page 2 I am also aware that each time a development has come into this Oak Park area, there has been park funds put away. I understand there is a plan to put in a park over by Autumn Ridge. The residents in River Hills have been extremely patient with the constant changes of this and other plans. They were `promised' that there would be a park down at the end of 55th for many years. This and other plans have changed numerous times. I understand there are a lot of variables to consider, business issues and barriers, however, I believe there has been little concern for the citizens. Revenue is nice to have for a City, but having a safe environment and harmonic community should count for something. In summary, I would like the City to seriously explore a plan for a bike path on the west- side of Oakgreen between 55th and 58th Street. I would also like this to be considered a top priority for the safety of the residents. If you have any questions, please call me at 351-7729. Otherwise I'll wait to hear from you. Sincerely, Robin R. Anthony Oak Park Heights Resident Cc: Mark Swenson, Councilmember David Beaudet, Councilmember Jerry Turnquist, Councilmember Lynae Byrne, Councilmember Tom Melena, Administrator Kris Danielson, Community Development Director Jay Johnson, Public Works Director All Residents of 55th& 56th Street in Oak Park Heights ,_ 0 1 ( 3 f, uJ tv l_ V September 2, 1999 David Schaaf Mayor, Oak Park Heights PO Box 2007 Oak Park Heights, MN 55082 Dear Mayor Schaaf, This letter is a follow up the letter you have recently received from Robin R. Anthony regarding the serious safety issue presented by the condition of Oakgreen Avenue. In addition to the concerns raised by Ms. Anthony, I am extremely concerned about the current procedure of picking up and dropping off of children by the Transportation Department of the Independent School District#834 especially when the road narrows even further with the onset of winter and the accompanying snowdrifts. We have moved into our home on 56th Street N. August 13, 1999. It has taken our family only a short period of time to determine that Oakgreen Avenue is a safety hazard. Regards, Denise M. Larson 13898 56th Street N Oak Park Heights, MN LAW OFFICES OF Eekherg, Lammers, Briggs, Wolff & P.L.L.P. 1835 Northwestern Avenue James F. Lammers Stll+writer. Minnesota 55082 kyle J. L csoerg Robert G. Briggs** (651) 439-2878 Mark J, Vierling* FAX A. Wolf FAN (651) 439-2923 (1944-1996) Gregory G. Gallery *Qualified Neutral Arbitrator& Mediator Thomas J. Weidner* Direct Dial No. : (612) 351-2118 *Qual if ied Neural arbitrator Susan D. Olson* *Certified Real Estate Specialist David K. Snyder September 8, 1999 *Qualified Neutral Mediator Gosh Piletich* Mr. Thomas Melena City Administrator City of Oak Park Heights 14168 - 57th Street North P.O. Box 2007 Oak Park Heights, Minnesota 55082 Dear Tom: Enclosed herewith please find resolutions which I have prepared affecting speed zones and the placement of stop signs, parking signs and no entry signs on certain streets within the City. Also enclosed is a draft of the resolution regarding the Metropolitan Livable Communities Act . If you have any questions or comments regarding these resolutions, do not --s tate to contact me directly. Your ver ruly, Mark J. Vierling MJV/sdb Enclosure OAK PARK I IEIGI ITS a , °.erg lenio - To: Karen Shimon, City Engineer From:Thomas M. Melena, City Administrator Date: 09/14/99 Re: Sidewalk Repairs Per our conversations, I have authorized you to repair the crooked cut in the sidewalk in front of City Hall by making a one inch cut and refilling the gap with caulking. If you have any questions, please see me. Thomas M. Melena •Page 1 OAK. PARK I IEIGH`I~S e m o : aa. To: Mayor and Council From:Thomas M. Melena, City Administrator AC _ V\- - • Date: 09/14/99 Re: ICMA Conference I will be out of the office to attend the ICMA Conference the week of September 27 through October 1, 1999. The Conference is scheduled to start on Saturday, September 25, 1999. I will be leaving town on Saturday morning and will return the following Saturday, October 2, 1999. If you have any questions, please see me. Thomas M. Melena •Page 1 OAK PARK HEIG-ITS "M■ ''i:',,,, ',VI, --, e m o --- ,IFtii,- To: Mayor and Council From:Lisa Schleusner, Administrative Secretary Date: 09/14/99 Re: Meeting Reminder Just a reminder that you have a 5:30 p.m. meeting tonight for the Administrators Performance Review. Thank you! •Page 1 emo --/ :-,:r-4: : To: Mayor and Council From:Rollie Staberg, Assistant City Weed Inspector CC: Tom Melena, City Administrator, Jay Johnson, Public Works Director Date: 08/19/99 Re: Recommendation to Cut Nuisance Weeds at Owner's Expense A) St. Croix Mall B) Haase Property Request that the City Council of the City of Oak Park Heights direct the Public Works Director to contract for the cutting of weeds at the above properties with the cost passed onto the owners. Attached are the registered letters which have been sent to the above landowners, informing them of their responsibility to maintain their property. As of the writing of this memo, they have not fully complied. If they are in compliance by the August 24, 1999 City Council meeting, these requests will be pulled from the agenda. The procedure that we have followed this year has been to send out letters requesting nuisance weeds to be cut. Phone calls and meetings have followed many of these with landowners. If the landowners refuse to comply, we have then implemented the formal procedures with registered letters. The majority of landowners have complied with the receipt of the first letter. If you have any questions, please contact the Assistant Weed Inspector or the Public Works Director. •Page 1 ,. �.�� CITY COpy • -� OAK PARK HEIGHTS y 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 August 5, 1999 Mr. Brad Henning Watson Centers, Inc. 3033 Excelsior Blvd., Ste 420 Mpls, MN 55416-4676 Re: Weed Control Dear Mr. Henning: Weeds and/or grasses in excess of 6 inches in height have been observed at the following location on your property: Vacant lot east of Swager Park between there and the St. Croix Mall and the bank North of St. Croix Mall Grasses and weeds in excess of 6 inches are defined as a public nuisance under paragraph 1109.03.H of City of Oak Park Heights ordinance 1109 Nuisance Ordinance. You have until August 23, 1999 from the receipt of this letter to have the area mowed. If the area is not mowed by this date the matter will be referred to the Oak Park Heights City Council with the recommendation that the City hire a mowing contractor to mow the area. The cost of the mowing plus administrative fees will be passed onto the property. If you have any questions please contact me at(651)439-4439. Sincerely, r I i , Rollie Staberg Assistant Weed Inspector pc: Mayor and City Councilmembers City Administrator Tree City U.S.A. CITY OF OAK PARK HEIGHTS 14168 N. 57th Street• Box 2007.Oak Park Heights,MN 55082 •Phone: (612) 439-4439•FAX 439-0574 July 20, 1999 Mr. Brad Henning Watson Centers, Inc. 3033 Excelsior Blvd., Ste 420 Mpls,MN 55416-4676 Re: Weed Control Dear Mr. Henning: Weeds and/or grasses in excess of 6 inches in height have been observed at the following location on your property: Vacant lot east of Swager Park between there and the St.Croix Mall Grasses and weeds in excess of 6 inches are defined as a public nuisance under paragraph 1109.03.H of City of Oak Park Heights ordinance 1109 Nuisance Ordinance. You have 10 working days from the receipt of this letter to have the area mowed. If the area is not mowed within ten days the matter will be referred to the Oak Park Heights City Council with the recommendation that the City hire a mowing contractor to mow the area.The cost of the mowing plus administrative fees will be passed onto the property. If you have any N l d f y y questions please contact me at(651)439-4439. {� w1 Sincerely, lip, Of o I � hi tcl i 411\ a, Inspector r Rolllie Staber Assistant Weed In old pc: Mayor and City Councilmembers j— �� 6 City Administrator (,t`l )ituina/r, o V /14q di, et pq zwi e )vs tif, � 7'4,-//e/ 1/a • Tree City U.S.A. CITY OF • O OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights,MN 55082-2007 • Phone: 651/439-4439 • Fax:651/439-0574 August 12, 1999 Mr. Daryl Haase 2768 Granada Ave.N. Oakdale, MN 55128 Re: Weed Control Dear Mr. Haase: Weeds and/or grasses in excess of 6 inches in height have been observed at the following location on your property: Area West of driveway Grasses and weeds in excess of 6 inches are defined as a public nuisance under paragraph 1109.03.H of City of Oak Park Heights ordinance 1109 Nuisance Ordinance. You have 10 working days from the receipt of this letter to have the area mowed. If the area is not mowed within ten days the matter will be referred to the Oak Park Heights City Council with the recommendation that the City hire a mowing contractor to mow the area. The cost of the mowing plus administrative fees will be passed onto the property. If you have any questions please contact me at(651)439-4439. Sincerely, 1,4 , 4 /l/ Rollie Staberg Assistant Weed Inspector 1 07j)\106(( n � � `h pc: Mayor and City Councihnembers City Administrator 014' i I Tree City U.S.A. CITY OF OAK PARK HEIGHTS 14168 N. 57th Street•Box 2007 Oak Park Heights,MN 55082 •Phone: (612) 439-4439•FAX 439-0574 July 20, 1999 Mr. Daryl Haase 2768 Granada Ave.N. Oakdale,MN 55128 Re: Weed Control Dear Mr.Haase: Weeds and/or grasses in excess of 6 inches in height have been observed at the following location on your property: Area West of driveway Grasses and weeds in excess of 6 inches are defined as a public nuisance under paragraph 1109.03.H of City of Oak Park Heights ordinance 1109 Nuisance Ordinance. You have 10 working days from the receipt of this letter to have the area mowed. If the area is not mowed within ten days the matter will be referred to the Oak Park Heights City Council with the recommendation that the City hire a mowing contractor to mow the area.The cost of the mowing plus administrative fees will be passed onto the property. If you have any questions please contact me at(651)439-4439. Sincerely, Rolllie Staberg Assistant Weed Inspector pc: Mayor and City Councilmembers City Administrator Tree City U.S.A. /1 .o 01 edolanua 10 •oI.1- • !I ' • • r/ /{L(J SENDER: I also wish to receive the follow- 1❑Complete items 1 and/or 2 for additional services. ing services(for an extra fee): • Complete items 3,4a,and 4b. ❑Print your name and address on the reverse of this form so that we can return this ma > card to you. 1. ❑Addressee's Address - i ` ❑Attach this form to the front of the mailpiece,or on the back if space does not e.p m permit. 2. ❑ Restricted Delivery y Y '�. rite'Return Receipt Requested"on the mailpiece below the article number. ., The Return Receipt will show to whom the article was delivered and the date 9. o delivered. v m 3.Article Addressed to: 4a.Article Number ¢ Zs(o s I S 4(,9 c r• Zrod ffe7111 4b.Service Type m L12651,,_(� n 0 Registered .Certified ll�t tTJ C� t�I21'S I YlC c co ❑Express Mail ❑Insured c 3D33 �xi-I?-(s)or IJd . = , f� 0 Receipt for Merchandise ❑COD 50 -ti) LaV 7.Date of Delivery 3 Pi ru't.�a.po to; Ho 551416-q(070 e-1-c11 emote. e 5.Received By: (Print Name) 8.Addressee's Address(Only if requested and cc fee is paid) - 0 6. ature(Addressee A ent) N PS Form 81 i;Decem er 1994 102595-99-e-0223 Domestic Return Receipt . 5 r m f. v SENDER: I also wish to receive the follow S y ❑Complete items 1 and/or 2 for additional services. ing services(for an extra fee): a Complete items 3,4a,and 4b. E Print your name and address on the reverse of this form so that we can return this I card to you. 1. ❑Addressee's Address C Math this form to the front of the mailpiece,or on the back if space does not e. d permit. 2. ❑ Restricted Delivery C Write'Return Receipt Requested'on the mailpiece below the article number. ., c ❑The Return Receipt will show to whom the article was delivered and the date C o delivered. iii V . d 3.Article Addressed to: .kM 4a.Article Number m CC c /1/1 Y�� 4 c/v 4b.Service Type cc v ( `), ❑ Registered ❑Certified D `,rnji at W �n�� j'1 i� `�, ` ❑Express Mail ❑Insured y G� cLo1/tx. . . U Return Receipt for Merchandise ❑COD Cs '" ' 5 D f Delive }� Q 0)/1V1 b 1 '\k- . • a °s .maces"' �(3- '( i. &' eAdre eived By:(Print =me) fe :.Addressee's Address(Only if requested and e fee is paid) F cssee/or Agent) W ��L�!� ✓ �(,JI//��/ PS Form 3811,December 1994 102595-99-13-0223 Domestic Return Receipt OAK PARK I IEIGHTS 0 ra '� , r., Memo . .- . To: Mayor and Council From: Thomas M. Melena Date: 08/19/99 Re: Proposed Plans Attached to your packet this week are two site plans that the City has received. One is for the Carriage Homes Site and the other is for the Ryder site. The plan for Carriage homes will be placed on the September 14th Council Agenda please review 411 prior to the meeting. The developer of the Ryder site currently owes the city $9,000. It is recommended that this site plan not be put on the agenda until the debt as been paid. The debt may also be placed on the assessment rolls this fall. If you have any questions please feel free to call. I •Page 1 Engineering • Planning • Surveying 1„ A _ 11. 110111111 McCombs Frank Roos Associates,Inc. ---- August 9, 1999 Mr. Tom Melena City of Oak Park Heights P.O. Box 2007 Oak Park Heights, Minnesota 55082-2007 SUBJECT: Valley View Estates 4th Addition MFRA#12278 Dear Mr. Melena: On behalf of our client,Carriage Homes,Inc.,we are requesting that the City Council of the City of Oak Park Heights take formal action to vacate all of the utility and drainage easements that were dedicated over Lot 1, Block 2, and Outlot B, Valley View Estates plat. MFRA is in the process of re- platting Lot 1, Block 2 and Outlot B into Lot 1 and Lot 2, Block 1, Valley View Estates 4th Addition. We will be dedicating new utility and drainage easements to replace the old underlying easements. We are also requesting the City to vacate a public roadway easement dated June 22, 1993 and recorded August 16, 1993 as Document No. 1028280. There are two roadway easements described on this document. The first roadway easements description is for the south 60 feet of Tract D, Registered Land Survey No. 69. Tract D,RLS No. 69 was platted as Outlot A, Valley View Estates and the south 60 feet of Tract D was dedicated as 58th Street North. The City may as well vacate this easement since it is now covered by the above dedication. The second roadway easement starts at Osgood Avenue North and upper 56th Street North and curves north across the middle of Outlot B, and intersects at Osman Avenue North. We can not develop this property with this roadway easement burdening the property. There are no utilities located in this roadway easement. We are also requesting the City to vacate an easement for municipal utilities,water, sewer and storm sewer. The City of Oak Park Heights reserved this easement unto itself when that part of the unopened 57th Street, located between Osgood Avenue and Osman Avenue,was vacated by Resolution#93-06- 31 dated June 28, 1993 and recorded August 17, 1993 as Document No. 1028279. There is an existing sanitary sewer line in the easement that will be re-located to allow for the construction of the proposed apartment building. We will dedicate a new easement for the relocated sanitary sewer line. 15050 23rd Avenue North • Plymouth, Minnesota • 55447 phone 612/476-6010 • fax 612/476-8532 email:mfra0amfra.com i . 'y Mr. Tom Melena *? • August 6, 1999 Page 2 I am enclosing a copy of the plat of Valley View Estates and a copy of Doc.No. 1028279 and Doc.No. 1028280. If you have any questions or need additional information,please contact us. Sincerely, McCOMBS FRANK ROOS ASSOCIATES,INC. Paul A. Johnson,RLS PAJ:aam cc: Greg Johnson, Carriage Homes,Inc. Enclosures e:\main:\12278:\melena7-1 5 ul1-4( 1770 11.44 �a C, /lo, P.02/13 02ii3 /oa�afrd PERMANENT EASEMENT FOR / r ` rl ROAD PURPOSES THIS INDENTURE, made this 22nd day of Jtme 1993, by and between MORRIS A. BREXRE, Trustee under Declaration of Trust dated April 17, 1980, Party of the First Part; and the CITY OF OAR PARK HEIGHTS, a Municipal corporation, Washington County, Minnesota, Party of the Second Part. WITNESSETE: WHEREAS, the above-named Party of the First Part is the owner in fee simple of the real estate hereinafter described: Tract D, Registered Land Survey No. 69, Washington County, Minnesota and Tract I, Registered Land Survey No. 69, Excepting therefrom the Plat . of Brekke Heights, also excepting the Plat of Brekke Heights No. 2, also excepting the Plat of Sunview Addition. That for and in consideration of the sum of One Dollar ($1. 00) and other good and valuable consideration, the receipt of which is hereby acknowledged, the Party of the First Part has this day bargained and sold, and by these presents does bargain, sell and transfer unto the City of Oak Park Heights, its successors and • assigns the following: A perpetual easement for public roadway purposes over, ✓ under and across the south 60 feet of Tract D, Registered Land Survey No. 69, Washington County, Minnesota and A perpetual easement 60 feet in width for public roadway purposes over, under and across Tract I, Registered Land Survey No. 69, Washington County, Minnesota. The centerine of said perpetual easement is described as beginning at a point on the west line of said Tract I distant 450.27 feet south from the northwest corner thereof, said west line has an assumed bearing of South 2 degrees 12 minutes 40 seconds East; thence North 89 degrees 26 minutes 36 seconds East 90.59 feet; thence UL1-d -1y'Jd 11:44 P.0,3/13 • easterly, northeasterly and northerly 155.41 feet along a tangential curve concave to the northwes t. hav' in a central angle of 91 degrees 39 minutes 16 seconds and a radius of 97. 15 feet; thence North 2 degrees 12 minutes 40 seconds West and. tangent to said curve 64 .78 feet to the south right of way line of 57th Street North as dedicated in Sun View Addition, according to the recorded plat thereof and said centerline there terminating. Except that part taken for County Road No. 67. A permanent easement with the right to enter upon the real estate hereinbefore described at any time that the City of Oak Park Heights may see fit, and construct, maintain and repair any lines, equipment, materials, or other items of the municipal street, utilities and storm water drainage area, for the purpose of maintaining, repairing or replacing the said street, utilities and storm water drainage area over, across, through and under the lands hereinafter described, together with the right to excavate and refill ditches and/or trenches for the location of said municipal street, utilities and storm water drainage area, and the further right to remove trees, bushes, undergrowth, and other obstructions interfering in the location, construction and maintenance of said municipal street, utilities and storm water drainage area. TO HAVE AND TO HOLD, said permanent easement and right-of-way unto the City of Oak Park Heights, Washington County,g unty, Minnesota, its successors and assigns, forever. That Party of the First Part does hereby covenant with the City of Oak Park Heights that he possess marketable title to and are lawfully seized and possessed of the real estate above described. 2 W1/4.1 .r .1.7.70 11,44i P.04/13 t • t All setbacks shall be measured from property lines not from the easement line, and any permitted use of the property that would otherwise be allowed on the property will not be disallowed as a result of the existence of this easement. IN WITNESS WHEREOF, the said parties have caused this instrument to be executed the day and year first above written. ..IN PRESENCE OF: PARTY OF THE FIRST PART C;i4i-1.,,....._. C-r:)--4miegocc.. i BY: Morris A. Brekke, Trustee STATE OF MINNESOTA ) ) SS: COUNTY OF WASHINGTON) on this �24c., day of kola , 1993, before me, a Notary Public, within and for said County and State, personally appeared Morris A. Brekke, Trustee under the De - - 1. 'f Trust dated April 17, 1980 to me known to be the pe- on describ • in and who executed the foregoing instrument qn• acknowle• - - • that he executed the same as his free act and de- . . IArdip MARK J.VIERLING :ti; NOWASH WASHINGTON CIOUNTYTA My Commission Expires July 14,1997 Note Public (Notarial Seal) IN PRESENCE OF: PARTY OF SECOND PART: CITY OF OAR PARK HEIGHTS f 9 t 6-1-1-42---e..)) irL . v' m-n - aay4- BY: a O'Neal,rbara O Mayor • 94.3_,,," , Di . Sq-rrnO tom-.. B a onne Wilson, Clerk 3 ` ucr-cr 177a 11.44 P.@5/13 • • r r i ' STATE OF MINNESOTA ) COUNTY OF WASHINGTON) 5S• On this e97•14` day of Notary Public, in and for sal Cou ty and State la9p before ba a O'Neal and LaVonne Wilson, to me PPeared Barbara first duly sworn, did say that they are respectively the May r and Clerk of the City of oak Park Heights, by authority of the City Council of the City of Oak Park Heights, and said Mayor and Clerk acknowledge said instrument to be the free ct and deed of said City of Oak Park Heights. AJOYLNOUM it NOTARY PUBBtIIC•MINNESOTA . cLI 48 No y p lic /144/- . n- (Notarial Seal) THIS INSTRUMENT DRAFTED BY: MARK J. VIERLING ECKBERG, LAMMERS, BRIGGS, WOLFF & VIERLING 1835 NORTHWESTERN AVENUE STILLWATER, MN 55082 (612) 439-2878 ATTORNEY REG. NO. 112823 ENTERED IN TRANSFER RECORD WAS INGTONCOUNTY, MINNESOTA � 7e,e,p6614 _ ,S..G_R. ORD, A DI •R-TREASURE B ii L.. DEPUTY 1 4 P.07/13 ti STATE OF MINNESOTA ) COUNTY OF WASHINGTON CITY OF OAK PARK HEIGHTS) S. S. CLERK'S CERTIFICATION I, La Vonne Wilson, the undersigned, being ein the e duly qualified and acting City Clerk/Treasurer for ,the City of Oak Park Heights, Washington County, Minnesota, do hereby certify that on the 28th day of June, 1993 the City Council of the City of Oak Park Heights acting at a regular meeting of the City Council being duly called and held at the City Municipal Building in said City at 7:00 p.m. , did approve Resolution #93-06-31 VACATING A PORTION OF 58TH STREET NORTH, EAST OF OSGOOD AVENUE AND UNOPENED 57TH STREET BETWEEN OSGOOD AVENUE AND OSMAN AVENUE. I further hereby certify that I have compared the attached foregoing with the original thereof on file in my office, and that the same is a full, true and complete transcript of the content of said Resolution passed by the City Council of said City duly called and held on the date therein indicated. Witness my hand and seal of said City, this 11th day of August, 1993. La Vonne Wilson City Clerk/Treasurer (seal) ENTERED IN TRANSFER RECORD WAS INGTON COUNTY, MINNESOTA / /4' 19 9g A, H OAO, AUDIT R-T AS R BY DEPUTY uL ryy� 11:45 P.@u/13 . • t it ti.....:.‘11...C‘ 4 o li rt Z IJEN r r i • • �1 R c Cc CC c m ,,A N c is ti Tfilli f to . ___0...-- .k ■• w 4 40, co . o as IA Ih\') t .. . 4. 0 : :...;:•■: r ....-:./i.- . • :.:-.y:i'-.4 ' •,.. .. : . no • •. ' :,. :•:.-j ri. Of (��:: y♦ r r.. 1_ ) �.� 1 � • 11-•'f3 - ` C / v ( v ( P.08 13 ' G P.08/13 RESOLUTION 49R-06-31 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION VACATING A PORTION OF 58TH STREET NORTH, EAST OP OSGOOD AVENUE AND UNOPENED 57TH STREET BETWEEN OSGOOD AVENUE AND OSMAN AVENUE WHEREAS, the City of Oak Park Heights entered into an agreement with affected property owners, Morris' A. Brekke, Trustee of the Brekke Trust dated April 17, 1980, Neil and Carol Olsen, and Swager Bros. , Inc. in calendar year 1990 to relocate a portion of 58th Street North located to the east of Osgood Avenue North; and, WHEREAS, the affected parties with the City of Oak Park Heights have agreed that the City . would vacate the former 58th Street , North surface that would no longer be needed with a new realignment of 58th Street North located to the east of Osgood Avenue; and, WHEREAS, the parties agreed to a relocation of a driving access on Upper 56th Street North located to the east of Osgood in exchange for which a portion of the unopened 57th Street would be vacated as the same is located between Osman and Osgood Avenues; and, WHEREAS, Morris A. Brekke, Neil Olsez and Carol Olsen are the owners of the real property affected by the relocation. of 58th and 57th Street accordingly and have petitioned for said improvement; and, WHEREAS, The City had duly entered into an agreement to make said road relocation in calendar year 1990; and, WHEREAS, such relocations have been completed as it affects 58th Street North. NOW, THEREFORE, BE IT RESOLVED that all that part of 58th Street North located.to the east of Osgood Avenue and described as follows, be and the same is hereby vacated excepting that the City of Oak Park Heights does reserve unto itself easements for municipal utilities, water, sewer and storm sewer now in place in the areas described below. (This vacation is for street/roadway G.c purposes only) : b1\ S That part of Tract E,. .Registered Land Survey No. 69, c\ Washington County, Minnesota, which lies west of the east 60 feet thereof, except that part taken for County Road t �ti '11° �i�, No. 67. , L ') • • u1..1 cr-1 1=1 11:4 P.09/13 • That part of 58th Street North as dedicated in Raymie -r Johnson Estates, Washington County, Minnesota, which has northerly and northwesterly of a line described as commencing at the southwest corner of Lot 1, Block 1, q said Raymie Johnson Estates; thence west along the north L ii t� ✓ right of way line of said 58th Street North 142.82 feet ' 4■ to the point of beginning of I L l7�P thence westerly 99.41 feet along line be described; concave to the south tangential curve 1o'1 �a uth having a central angle of 45 degrees 00 minutes and a radius of 126. 57 feet and said line S (0 there terminating. , (h\ G< '�� . i �' \ �� °�� 9-N. BB IT FURTHER RESOLVED that all that part of the ✓\ i,\ • Street located between Osgood Avenue and Osman Avenue anunopened which 57th is 6\-) '.0) fully described below, be and the same is hereby vacated?' excepting that the city of oak Park Heights does reserve unto % V itself easements for municipal,utilities, water, sewer and storm " sewer now in place in the areas described below. (This vacation •'' .` is for street/roadway purposes only) : •' Subject to Osgood Avenue, that art of Registered Land Survey No. 69,. W shingtonTrCounty, Minnesota lying within the following described lines: Commencing at the Southwest corner of the Southeast Quarter of the Northeast Quarter of Section 4, Township 29 North, Range 20 West; thence North 2 degrees 12 minutes 40 seconds West (assumed bearing) along the West 1 � line of said Southeast Quarter of Northeast Quarter a i,"' $4,c\ distance of 1002.81 feet to the point of beginning of the '� '� lines to be herein described; thence Continuing North 2 0"<.1 degrees 12 minutes 40 seconds West a distance of 60.44 / feet; thence North 80 degrees 47 minutes 41 seconds East V -i a distance of 167.75 feet to the West line of Osman 1'13 1 Avenue North as platted in Sun View Addition; thence 4a southerly 2 degrees 12 minutes .. 40 seconds East along the southerly extension of said West line a distance of 60.44 feet to the South line of 57th Street North as platted in Sunview Addition; thence South 80 degrees 47 minutes 41 seconds West along the southwesterly extension of said South line of 57th Street North a distance of 167.75 feet to the point of beginning. BE IT FURTHER RESOLVED that the City Clerk shall prepare a Notice of Completion of these proceedings which shall contain the name of the City, the identification of the vacation, statement the time of completion l estate of p an theroof and a description and land affected P n of the real estate thereby. Such notice shall be presented to County Auditor who shall enter the same in his transferred the and note upon the instrument zed records P rument over his official signature the words, 2 • P.10/13 • "entered in the transfer records". with the County Recorder all as is The Notice shall then be filed S 412.851. quired by Minnesota Statute Adopted by the City Council of the city of Oak Park Heights this 28th day of June, 1993. A1E imam, 11101 1 ai .ara O'Neal, Mayor Attest: onne Wslson, City Clerk 3 1..11...T-Z"-r--). 11;46 P.11/13 \\ N el ' tiro • - • , _ el • • •,. i, er . ou.cwoc •wfacortr.,a V — • , . • • -• —, . ...,...c7 ........„ . . 0 4: . 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' S.,Jar,--r,,- vY-,-rrv, n'YY °ais - -----_.-------- - ----.. ... 4 ' I U I M , . I 7 9 i i , f 1 — ____ .._M.YY2e.995 - ,` flu 4i.)i ' '' ps r II '. �U I „-- --. ii iiiii1,1 i / 1 ,1 i i / „ / in a . CO i , --,,,_, , ,..., ■ . 1 ,,/i';‘,\,\''' --,,/,--' igiii 111111 ,. ------Al I ,,,, -,:,-, ...s,,,,,,,,-,-,,,-f,,,,-. ..4-;?-,---:::,!ii,,, ,,, ,,,‘,„,',/,,,,, . / ei i ,1, ;� ;-%� ; • I J /) re �, -_---'--: =fil,:1,11:////1/7/ ,'< ;j/ /11 Ii — % j� it I I 1 C/ ,.�,' ,i III it 11 I 1 6 15 '- -- ii 1 i § ,.. 6 k 'ft k .. e 1. . 'liii • . I >: / l' It i op * S20s01; 1 1 ” , '' - ri,i , .,. , , jV" 1 1 I i<3 I �1 1 ,, ' - i- Itl'itt ';-1.': ,,'1'''i J 1 ' ` - iJi11+7 y y i{,Y - - •. wre"rRCr�•!•rr'rt t "nr> ,4,-;tit+'tx,./e11,,o1eg.44S•Mre t.+mfrs 7 ,.• . t OAK PARK HEIGHTS CLOSU 1, l emo = : To: Mayor and Council From:Thomas M. Melena, Administrator Date: 07/23/99 Re: Annexation Information I was always taught that politics is the art of compromise. At the same time, I was always taught that good public policy should take precedence over politics. During the recent campaign for the possible consolidation of Lake Elmo and • Baytown, the City of Oak Park Heights purposely stayed out of the discussion of h We did not pursue public comment. We did not take a position on the policy question to be answered by those voters. Yet time after time, Oak Park Heights was labeled as the reason for the need for consolidation. Even as late as the editorial, which is attached, the City of Oak Park Heights was still labeled as one of the reasons for the vote and, in fact, with the rejection of the vote, the question is being asked whether this will now force annexation to our community. Because of the statements that have been made and the questions that are being asked, I believe it is worthwhile to present to the City Council the "deal as it should have been." We are currently aware of plans by neighboring communities, not Oak Park Heights, to do major annexations of property within Baytown Township. We are also aware that within those communities, they are looking at the annexation of the Baytown properties as a way to stabilize their tax rate and, in fact, as was the case during the orderly annexation process and election, they are looking at lowering their tax rate and raising Baytown's tax rate. From a good, sound public policy standpoint that is wrong. As a result, I • • Page 1 V think it is time for our community to point out what the deal should have been and to point out that there are mechanisms for those deals and that Baytown S should be aware of those mechanisms so that in the future, they have a better handle, a better understanding and a better position to negotiate either for orderly annexation and/or consolidation with other neighboring communities. With the document that is attached, you have a simple one and one-half page policy statement that is saying this is what should be offered by any neighboring community to the residents in Baytown Township. You should also realize that if the City of Oak Park Heights were ever approached, this should also be the parameter in which we would operate. There is a statement from the Federalist paper that says, "The purpose of government is justice." I know a great many of us would prefer to show that local government is cost effective, is capable of reducing taxes again and again and that we can cut better deals for the local citizens that we currently represent. Those are all laudable goals however, those goals should not be at the expense of residents in other government entities. As a result, to level the playing field, I believe the attached policy document deserves your consideration. Thank you very much. If you have any further questions or comments, please • let me know. • •Page 2 ;. F ,�,,� it to;39-4713, an day, y 2,1999 -- 39.4713,or woods, The Gazette f Page g telephone n reserve • umber for confer;f t 1 4 l'-' 1 _buiyikl.1, el .ette eb• jD SIM; T � � ; NW t al La a�nQ i o/ ' °"SoIiUaffon . i . n annexation?an On June clear that they the voters 5 don,t of Baytown Township Time will tell, want to become Lake Emade lmo. . of Oak Time will , but many of them me pad of Lake Elmo. :is.correct. Heights,if the prem fay well become he re the Tow Pad ed. P premise, stated by the consolidation ns Board in'Baytown , is that the neighboring it steek land through ghboring cities will seek I If that happens, annexation. I the matter. Baytown the citizenry will have `grope Y own residents will also much less higher in rty taxes to Oak park Heights pay much higher . :to Lake Elmo or Bayport, than they would The Baytown supervisors rt given the current ld have ;don did so Pervisors who support- picture. - out of a sense of desperation. the conso _` z • - not f of government peration. lids- v are o —though more userfriendly township k.,�tiw._ , well in attempts to fend off does Coverage e acco Metropolitan annexation. mmode the expected Council is under TheIiesley.le: `Area. Places such a growth of the pressure to can Legion o u a:Area. v la glen Elmo and Baytown that have na you,w the �develo plenty of open space, YtOwn dzat have out the years you pmepl Pressure in p , will certainly feel mn the a Years to c paper,with r projections are revised come, unless the ings•activities,ar. cThe colts Philosophy downward or the M theC growth • consolidation 1 f O rk about SO persons from botcommunities,t together by a collection of Elmo and Baytown ytown share a common noted that Lake What were you open space and rural character; desire to retain their June 30? If you Elmo s Old Village. alacter, with the-exception Either the framers ofLake Pamklisreningro the the point across or of the consolidation Michael Monroe an lidation plan ��,t Music on the Waterf danger of or the voters:simply get out on an wonderfu. • annexation and development Udall believe Another possibility is that is the hear excellent music their cu that re went low they don't real- Another opened to taxes and let come what they wait all ages at 7 For the record, Bayport hat nla p.m.With Yport does Y hair floating in the bre expansion into the tow have of the river stated back in township, but Councilman that show ve ,Monroe n Febru ncilman Jim Kosmo "e o Ty folknce of what no desire to implement�' that the current City them. intelli " With a sc zees like Kosmo Council has gent 1 mo Said Bayport Playin Yncs and a the small size of their city. citi- who sinuments,it �'hy he has been called poet who sings. In son,es ranai..•=— Point Paper To Be Fair,What the Deal Should Be With the outcome of the merger elections, it appears that there will not be a merger between the City of Lake Elmo and Baytown Township. After review, I believe there are three criteria that the parties should have considered for any possibility of a consolidation and/or annexation effort with Baytown Township. These criteria ensure a fair deal to all parties so that one group of citizens do not benefit at the expense of the other. 1. Ensure a rural taxing/service district- Under the laws of the State of Minnesota, the two parties could agree to the establishment of a rural taxing and service district. That taxing and service district could continue with the present level of services and the present taxing as well as the present rural housing type of zoning. Instead of doing a mass rezoning of the area and averaging the total tax rate,thereby lowering the city's taxes and raising township taxes, many communities have found it beneficial to keep two separate service and taxing districts. An example of this is the Red Wing and Burnside Township consolidation of the early 1970's. The separate service/tax districts still continues to this day with the two separate taxing jurisdictions. Part of the rationale is, if the area does not need extra services, why charge them for extra services? The result, Township taxes stay the same as do City taxes, with neither area abusing the other. 2. Ensure a Transition Area- There are certain areas outside of any community that may, in the next 20 years, become more urbanized in nature. They would develop either as multi-family, single-family/urban or industrial/commercial areas. This needs to be spelled out so that only these areas would go into transition and would have the potential for developing into a higher density. It should also be guaranteed that the only time that those areas would develop is if the land owners themselves approach the community and ask for the zoning changes. These changes would have to go through the normal rezoning process and, at the same time, would guarantee that the developers would pay all costs of utility services to their areas. That would be the only way that the development could happen. 3. Governance - By state law,the cities have the capability of expanding their City Councils to seven members. If there were to be a consolidation by contract,the parties could guarantee that at least two members would come from the township. If more members run from the township and beat all other candidates, there would be an option having more than two township members. However, at least there would be a guarantee of two out of the seven members on the City Council coming from the former township area. At the same time,their Planning Commission could be expanding to seven members with the same guarantee of at least two members from the former township area. Lastly, the Park Commission could be expanded to seven members with the guarantee of at least two members from the former township area. Last but not least would be the name of the finalized community. Many cities have found it very worthwhile to do a combination name. Past examples of this are when the Village of Edina and the Village of Morningside consolidated, they became Edina- Morningside with a caveat that within the next five years, the combined City Council would determine a final name for the community. This then gives a transition time for • people that live in the community as to what name they would like and time for the name to be accepted. • The purpose of this point paper is just to lie out thoughts for any future possible consolidation efforts by Lake Elmo or Bayport so that there is a level playing field for all and to have the township treated fairly. It is worthwhile to let other people know the real possible parameters that are appropriate for any consolidation. The township ought to • expect good, valid, open negotiations that make both political and financial sense. That deal ought to be the same whether it is from Lake Elmo or from Bayport. It is just not good public policy to unfairly take advantage of a tax-spreading situation,nor to take advantage of a community identity situation or to take advantage of a governance issue within a community. The purpose of this document is not to recommend nor endorse any consolidation effort, but just to indicate what should be on the table. If you have any further questions or comments,please let me know. • • • • S,' C N 4) ^ o 0 1.-A N o. O N E6. = Y c o cn I )) O N > 0) C t D i O a) ¢ Q a) U) C '0 o rn (U L (Q al o tx a) ( I N 0 z = 1� p ' M a N- CD 1 'V -0 N , 1)) tea.) e- O M � N Cl) N O C -0 .r O a) C Cl) C C (Q > U) U C O O � co a ,. O O N. 0. O N CO d' Q - - C.) A"' LI) co a) CD = M oa N-- O C N N- co L. 0) N- > O) d' m O) Q) •p ` O) C O C m > O 'a > > '> > 0 Z > a a) fl. C Q O O Q !J. it Q U c o < < < Q 1 C Q � C O a. V Q) CU 0 L L L L L L 1 12 . w 12 P_ P_ P. , 0 0 0 0 ci a. 0 0 0 0 0 R■ X 0 d cCU N a]CU CU CU CO C C Q C . N 0.: 0_ N (0 � 0 O' - N' N C-' r M M U) U) U) U) N U) U) co .c - L .c L .0 L 0) 0) 0) 0) 0) 0) 0) O) = 1 = = = = = I a. a_ a_ 0.. a. a. a. Ll. CU R) (0 (U (U (U (U (U 0 0 0 0 0 0 0 0 • C N C\I N uu CO M C co Q Q Q Q Q Q Q Q • NORTHWEST ASSOCIATED CONSULTANTS INC COMMUNITY PLANNING - DESIGN - MARKET RESEARCH • MEMORANDUM TO: Tom Melena FROM: Scott Richards DATE: July 22, 1999 RE: Oak Park Heights -Annexation Study FILE NO: 798.04 I have researched the annexation history for the City of Oak Park Heights through files in our office and the Minnesota Municipal Board (MMB). A copy of the findings for the MMB actions related to Oak Park Heights is attached. For many of the annexations in the 1970s • and 1980s, our files do not contain maps, or property descriptions of the areas involved. Additionally, the MMB does not have easy access to its files for copies of the annexation orders and maps. As a result, the graphic, as attached, only includes those annexations where a map or description was available for reference. pc: Kris Danielson S 5775 WAYZATA BOULEVARD, SUITE 555 ST. 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' t 4 4 �t I 3 y N 11 f r ,a a ry ,A Point Paper Oak Park Heights Annexation/Consolidation Policy These criteria for annexation or consolidation are an attempt to ensure a fair deal • to all parties so that one group of citizens does not benefit at the expense of the other. At the same time, the City would have in place a public policy known to all on this important issue/policy. 1. In the event of consolidation, create a rural taxing/service district -Under the laws of the State of Minnesota, the two parties may agree to the establishment of a rural taxing and service district. That taxing and service district would continue with the present level of services and the present taxing as well as the present rural housing type of zoning. Instead of doing a mass rezoning of the area and averaging the total tax rate, thereby lowering the city's taxes and raising township taxes, the city would find it beneficial to keep two separate service and taxing districts. An example of this is the Red Wing and Burnside Township consolidation of the early 1970's. The separate service/tax districts still continues to this day with the two separate taxing jurisdictions. Part of the rationale is, if the area does not need extra services, why charge them for extra services? The result, Township taxes stay the same as do City taxes, with neither area abusing the other. 2. In the event of consolidation, create a Transition Area- There are certain areas outside of any community that may, in the next 20 years, become more urbanized in nature. They may develop either as multi-family, single-family/urban or industrial/commercial areas. This needs to be spelled out so that only these areas would go into transition and would have the potential for developing into a higher density. It • should also be guaranteed that the only time that those areas would develop is if the landowners themselves approach the community and ask for the zoning changes. These changes would have to go through the normal rezoning process and, at the same time, would guarantee that the developers would pay all costs of utility services to their areas. This would be the only way that the development could happen. 3. In the event of consolidation- Governance - By state law, the cities have the capability of expanding their Cit y Councils to seven members. If there were to be a consolidation by contract,the parties would guarantee that at least two members would come from the township. If more members run from the township and beat all other candidates, there would be an option having more than two township members. However, there would be a guarantee of two out of the seven members on the City Council coming from the former township area. At the same time,their Planning Commission would be expanding to seven members with the same guarantee of at least two members from the former township area. Additionally, the Park Commission would be expanded to seven members with the guarantee of at least two members from the former township area. Another issue would be the name of the finalized community. To give a transition time for people that live in the community, a combination name would be used to provide a transition time so a decision could be made as to what the city would like and time for the name to be accepted. • 4. Annexation. The City of Oak Park Heights will not independently petition or initiate for annexation of property outside of the City limits. All property for annexation must be requested by the property owner of the area in question. All costs of said petition and annexation request must be borne by the petitioner. ■ 5. Detachment/Attachment. The City of Oak Park Heights will not initiate actions for detachment/attachment unless we are first petitioned by the affected land owner. As part of the petition,the land owner must first demonstrate efforts to work with • the city in which they currently exist. Only after those actions have failed will the City of Oak Park Heights accept a petition from the property owner. Once the petition has been accepted,the City would only act as a supporter and recipient of the property/project in questions. The land owner would be the prime petitioner/proponent for the detachment/attachment to the appropriate state or regional agencies. All City costs associated with the request must be paid by the property owner requesting the action. • ID CITY OF • - OAK PARK HEIGHTS I ! 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 • August 31, 1999 Dr. Kathleen Macy, Superintendent Stillwater Area School District 1875 South Greeley Street Stillwater, MN 55082 Dear Dr. Macy: As of the Council meeting of the 24th of August, the City Council did accept your offer for compromise on the financing and payment for the recent Conditional Use Permit for the Ropes Course. We do appreciate your cooperation and your willingness to work with us on this matter. We look forward to working with you in the future on other issues. I would like to point out that the Council is very pleased to see that we are sitting down on a monthly basis as administrative staff to administrative staff to continue to have dialogue and work on issues that may arise between the school district and the City of Oak Park Heights. It is only through mutual cooperation such as this that we can ensure that the right hand knows what the left hand is doing when it comes to our two local government entities. Hopefully this will continue in a very positive manner. We look. forward to working with you. Sincerely, Thomas M. Melena City Administrator TMM/lms Tree City U.S.A. CITY OF OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007• Phone:651/439-4439 • Fax:651/439-0574 August 31, 1999 Mr. Dan Lindh, President Valley Senior Service Alliance 3220 Lake Johanna Blvd. Arden Hills, MN 55117-7997 Re: Boutwell's Landing Name Clarifications Dear Dan: As per our conversation of last Wednesday,the City Council at their Council meeting of the 24th of August did clarify the naming of two prominent features within Boutwell's Landing development. Those two features are the large pond in the center of the park area and the second being the nature area just to the southwest of that pond. The City Council did affirm that the pond will be named Haase Pond and that the nature area would be named the Haase Nature Area. If you have any further questions or comments on this,please feel free to address those to me. I believe with this correspondence and the clarification by Resolution of the Council's action should address the naming needs that we have on this project. Sincerely, Thomas M. Melena City Administrator TMM/Ims Tree City U.S.A. CITY OF OAK PARK HEIGHTS '"- 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 August 31, 1999 Mr. Dan Lindh, Valley Senior Service Alliance 3220 Lake Johanna Blvd. Arden Hills, MN 55117-7997 Re: Park Grading Dear Dan: At the Council meeting of the 24th of August,the City Council did accept the recommendation of the Public Works Director to modify the grading within the park,the central park area, for the Boutwell's Landing project. Very specifically, the recommendation was not to fill in the bowl, but instead create a natural rolling hill amphitheater within the center part of the park. It should be noted that the design and location of any park shelter will be done at a later date. Our first initial reaction is only to make you aware of the desire to save some dirt for the project as to whatever will make the project more aesthetically pleasing. This correspondence has been passed on to our Engineers to modify the final grading plans as well as to your people as to the Council's wishes. If you have any further questions or comments on this, please let me know. Sincerely, Thomas M. Melena City Administrator TMM/lms II Tree City U.S.A. OAK PARK I ILIGI IT h; ■ • 4• emo To: Judy Hoist, Lisa Taube, Christine Larsen, Kris Danielson, Lisa Schleusner, Julie Hultman, Kim Kamper, Sandy Kruse From:Thomas M. Melena, City Administrator Date: 09/01/99 Re: City Hall Parking Lot As hale boys, men are taught to play in the mud and dirt. Over the last month and a half, the little boys at City Hall have been doing just that as the parking lot and road were being put in while the rest of you have suffered through it. Now that September 1st is here and the project is done, thank you for putting up with it! •Page 1 OAK PARK IlEIGI ITS c 44 emo � M `' To: Judy Holst, Lisa Taube, Christine Larsen, Kris Danielson, Lisa Schleusner, Julie Hultman, Kim Kamper, Sandy Kruse From:Thomas M. Melena, City Administrator Date: 09/01/99 Re: City Hall Parking Lot As little boys, men are taught to play in the mud and dirt. Over the last month and a half, the little boys at City Hall have been doing just that as the parking lot and road were being put in while the rest of you have suffered through it. Now that September 1st is here and the project is done, thank you for putting up with it! •Page 1 y, r CITY OF OAK PARK HEIGHTS •w 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 August 31, 1999 Mr. Don Wisniewski Washington County Transportation &Physical Development 11660 Myeron Road Stillwater, MN 55082 Re: Central Business District Development Dear Don: We have been in very close communication with VSSA and its principal housing partner Presbyterian Homes. Presbyterian Homes and its President, Dan Lindh, have indicated a very strong desire to be able to start the development on the eastern half of the Central Business District. This eastern half of the Central Business District is 30 -35 acres of prime residential land that will be built to a standard of 15 -20 units per acre for multi-family housing and row houses. Mr. Lindh has indicated a desire to work with the City and the County in acquiring the property along the area that will soon be the right of way for Oakgreen Avenue. Mr. Lindh feels that the development ent of housing is at a most opportune time and as a result, will be working with some very large housing developers to help put this project together. Because of this, he feels it is imperative that we know within about the next two week period of time,the County's intentions and/or needs on the acquisition q isrtion of the property along Oakgreen so that he may participate in this whole project and as a result,keep the cost down to the two of our public entities. Mr. Lindh and Presbyterian Homes indicated that they are willing to pick up the excess property acquired and have that then folded into their development package for the potential of 300 new housing units within our community. It will probably be helpful to note to you that in the first two weeks of marketing the VSSA project,they have been selling on the average of two units per day and as of Wednesday of last week,had better than 24 units sold. This is out of a potential supply of 48 units for this year. We will also point out that they are totally booked with sales appointments from early morning to late afternoon for the next two weeks. Because of this unanticipated demand,the housing industry is taking a very fresh look at his area and as indicated,their desire to have the development move along faster than what they had first thought. As a result,they would be very glad to sit down and talk with you about these issues and to see what our next step from a public entity standpoint should be. If we could get together, it would be very beneficial. Thank you very much. I look forward to hearing from you. Sincerely, Thomas M. Melena City Administrator Tree City U.S.A. ftL © u� LINEAR Publishing Group Attn: Thomas Melena City of Oak Park Heights PO Box 2007 Oak Park Hts, MN 55082 Dear Mr. Melena: For publishing consideration in our next report, kindly mail or fax copy of bid tabulation for the project below, including Unit Prices, Subscribers to this report include architects, engineering firms, contractors and public works department in your geographical area. ENGR: Bonestroo Rosene Anderlik & Assoc 2335 Highway 36 W Saint Paul , MN 55113-3819 Utility & Street Boutwells Landing/Valley Senior Services Oak Park Heights, Washington Co, MN Bid: 8/19/99 Sincere thanks for your anticipated assistance. If you have any questions, please feel free to call. Sincerely, Deborah Dettore Linear Publishing Group 411 S. Old Woodward Ave #713 PO Box 2138 Birmingham • MI • 48012-2138 Phone: (248) 258-0230 FAX: (248) 258-5222 $89.00 Contractor's Yearly - 44,11a,,,,,, A =Ilk =111 i ,,, A0!„,4 r g 1 ,,,,,, Unit Price Data Published Monthly =' CSAH 6 & 14 STANCHFIELD CREEK BRIDGE CAMBRIDGE, ISANTI CO, MN Engineer: Isanti Co Engr Engineers Estimate: $561,167 232 N Emerson St Cambridge, MN 55008 Low Bidder Amount: $523,069 Low Bidder: Midwest Contracting LLC Bids Received: 3/15/99 PO Box 545 Marshall, MN 56258 Bidding Statistics: % Spread $ Spread Other Bids: Eng. Est. vs. Low Bid 6.78% $38,098 Minnerath Const Inc $528,095 1 Low Bid vs. 2nd Low Bid 0.95% -$5,026 RL Larson Excavating Inc $607,445 2nd 2nd Description Qty. Low Bid Low Bid Description Qty. Low Bid Low Bid STANCHFIELD CREEK BRIDGE TO 375mm CS safety THE EAST JCT OF CSAH NO 14 sloped apron 48 EA 95.00 82.25 Geotext fab 5652 m2 1.45 1.33 450mm CS safety Geotext fab for culv 609 m2 2.00 2.00 sloped apron 4 EA 125.00 115.25 Clear-grub 1 LS 11000.-- 14000.-- Instl metal pipe culv 14 m 25.00 20.00 Rem culv pipe 337 m 13.00 16.50 Bale check 96 EA 6.00 10.00 Rem bit pvmt 20463 m2 0.64 1.04 Silt fence self-support 50 m 10.00 10.00 Salt' culv pipe 14 m 20.00 16.50 Seed 6 ha 600.00 560.00 Comm exc P 61208 m3 1.60 1.77 Mulch matt type 1 28 t 125.00 120.00 Gran borr EV 10236 m3 2.90 4.86 Disc anchor 6 ha 150.00 165.00 Comm borr EV 39294 m3 2.90 2.27 Erosion control Water 1000 m3 0.01 2.64 blankets RD 1S 6849 M2 1.30 1.25 Aggr base LV CL 5 8360 m3 10.34 9.06 Comm fert 12-24-12 3 t 350.00 340.00 375mm CSP culv 480 m 34.00 32.75 322.3 M SOUTH OF CSAH NO 6 TO 450mm CSP culv 43 m 38.00 36.25 321.9 M NORTH OF CSAH NO 6 600mm RCP culv 149 m 99.00 91.70 Clear-grub 1 LS 1500.00 2280.00 900mm RCP culv 22 m 176.00 161.25 Rem culv pipe 57 m 13.00 16.50 600mm RCP apron 10 EA 400.00 347.50 Rem bit pvmt 7678 m2 0.64 1.04 900mm RCP apron 2 EA 725.00 646.25 Comm exc P 15990 m3 1.60 1.77 � A�Y C.P� JUNE 1999 e Comm borr EV 11466 m3 2.90 2.42 Seed 2 ha 600.00 560.00 Water 200 m3 0.01 2.64 Mulch matl type 1 10 t 125.00 120.00 1 Aggr base LV CL 5 1540 m3 10.34 9.06 Disc anchor 2 ha 150.00 165.00 600mm CSP culv 30 m 45.00 48.90 Erosion control 600mm RCP culv 28 m 99.00 91.70 blankets RD 1S 40 m2 1.30 1.25 600mm RCP apron 2 EA 400.00 347.50 Comm fert 12-24-12 1 t 350.00 340.00 600mm CS safety sloped apron 2 EA 210.00 210.00 CLARA CITY 1999 UTILITY IMPROVEMENTS MONTEVIDEO, CHIPPEWA CO, MN Engineer: Chippewa Co Engr Engineers Estimate: $1,325,846 902 North 17th St Montevideo, MN 56265 Low Bidder Amount: $1,021,161 Low Bidder: R & G Construction Co Bids Received: 3/16/99 2694 County Road 74 Marshall, MN 56258 Bidding Statistics: % Spread $ Spread Other Bids: Eng. Est. vs. Low Bid 22.98% $304,685 Duininck Brothers $1,076,683 Low Bid vs. 2nd Low Bid 5.15% -$55,522 Schoep & Sons Contracting Co $1,148,500 Mathiowetz Const Co $1,184,456 Central Specialties Inc $1,208,526 Midwest Contracting Inc $1,224,099 SJ Louis Construction Inc $1,231,742 Minnerath Const Inc $1,444,921 2nd 2nd Description Qty. Low Bid Low Bid Description Qty. Low Bid Low Bid Break opening into exst MH 1 EA 250.00 324.00 Clear 0.8 ACR 600.00 600.00 8" PVC SDR 35 sani swr 60 LF 17.00 21.60 Grub 0.8 ACR 1000.00 1000.00 Conn to exst WM 8 EA 100.00 432.00 Rem C&G 5150 LF 2.00 2.00 Hydr 6 EA 1550.00 1620.00 Rem pipe culv 1706 LF 4.00 4.00 1" corp stop 25 EA 200.00 129.60 Rem bit pvmt 1679 SY 1.50 1.90 1" curb stop & housing 25 EA 200.00 118.80 Rem conc pvmt 889 SY 4.00 4.00 6" RS GV & housing 6 EA 500.00 648.00 Rem drop inlets 9 EA 50.00 50.00 10" RS GV & housing 17 EA 850.00 1080.00 Rem MH & CB 21 EA 150.00 200.00 Bridge x-ing pipe hangers 10 EA 600.00 756.00 Saw conc pvmt 603 LF 4.00 4.00 10" DIP CL 52 bridge Saw bit pvmt 830 LF 1.00 1.00 crossing WM 105 LF 82.00 54.00 Comm exc EV P 238038 CY 1.25 1.36 1" type K copper svc pipe 830 LF 12.00 12.96 Comm borr EV 15118 CY 1.50 1.60 4" PVC C-900 WM 20 LF 15.00 21.60 Salt' aggr CV P 18050 CY 2.45 2.45 6" PVC C-900 WM 100 LF 14.00 21.60 Salt' aggr from 8" PVC C-900 WM 80 LF 20.00 21.60 stockpile CV P 15035 CY 1.15 1.15 10" PVC C-900 WM 3310 LF 17.00 16.20 Test rolling 241 RD STA 15.00 15.00 Bore/case WM 18" case 210 LF 135.00 162.00 Aggr base CL 5 4015 TN 5.69 5.69 DI fittings MJ wrapped 8000 LB 2.00 2.16 Type 31 wear crs mix 85 TN 50.00 50.00 Rem WM 50 LF 3.50 5.40 15" CSP culv 242 LF 9.50 9.50 Rem svc pipe 700 LF 1.00 3.24 18" CSP culv 1086 LF 11.00 11.00 Rem conc walk 125 SF 1.00 1.08 24" RCP culv 558 LF 26.00 26.00 Rem hydr assmb 4 EA 200.00 324.00 24" RCP culv CL 3 54 LF 26.00 26.00 Aggr base CL 5 500 TN 7.50 6.48 30" RCP culv 72 LF 36.00 36.00 Aggr bed LV 850 CY 4.85 4.86 48" RCP culv CL 4 70 LF 89.00 89.00 4" conc walk 125 SF 2.50 5.00 48" RCP culv CL 3 44 LF 76.00 76.00 1 Turf establish 1 LS 2500.00 100.00 12" RCP apron 1 EA 260.00 300.00 Mobil 1 LS 13000.-- 16200.-- 24" RCP apron 17 EA 335.00 337.00 JUNE 1999 30" RCP apron 2 EA 400.00 400.00 Const drain struct TP 6" 5 .00 50.00 0 44 LF -36" RCP apron 1 EA 600.00 600.00 Const drain struct TP 8" 15 LF 53.00 53.00 48" RCP apron 2 EA 800.00 800.00 Const drain struct TP 10" 8 LF 80.00 80.00 15" GS safety apron 6 EA 135.00 135.00 Const drain struct G 103.8 LF 140.00 144.28 18" GS safety apron 18 EA 150.00 150.00 Const drain struct A/F 82.7 LF 140.00 147.60 Safety grate/24" RC apron 1 EA 365.00 365.00 Cnst drn struct 4020-60 25.4 LF 240.00 240.00 Safety grate/30" RC apron 2 EA 500.00 500.00 Cnst drn struct 4020-72 7.1 LF 355.00 355.00 Safety grate/36" RC apron 1 EA 600.00 600.00 Cast assmb 37 EA 360.00 367.84 6" TP pipe drain 362 LF 11.00 11.00 Adj frame & ring cast 14 EA 120.00 250.00 10" TP pipe drain 20 LF 18.00 18.00 Random riprap CL III 30 CY 45.00 46.60 12" TP pipe drain 400 LF 12.00 12.00 Conc C&G DES B624 7970 LF 6.25 6.50 18" TP pipe drain 140 LF 19.00 19.00 6" conc drvwy pvmt 877 SY 22.50 25.00 4" perf PE pipe drain 650 LF 3.45 4.00 Ped curb ramp 16 EA 250.00 150.00 5" perf PE pipe drain 1150 LF 3.50 3.65 Traff control 1 LS 3250.00 5400.00 12" RCP swr DES 3006 743 LF 20.00 20.64 Silt fence heavy duty 786 LF 2.50 2.50 15" RCP swr DES 3006 1150 LF 21.00 22.12 Seed P 35 ACR 50.00 50.00 18" RCP swr DES 3006 740 LF 22.00 22.00 Seed mix #100 1670 LB 5.50 5.50 21" RCP swr DES 3006 340 LF 23.25 23.25 Seed mix #500 80 LB 3.00 3.00 24" RCP swr DES 3006 922 LF 27.00 28.30 Mulch matt type 1 66 TN 90.00 90.00 36" RCP swr DES 3006 1370 LF 43.00 45.00 Disk anchor P 33 ACR 20.00 20.00 Adj hydr 2 EA 400.00 378.00 Erosion control blanket 9680 SY 1.00 1.00 Adj GV 2 EA 200.00 162.00 Comm fert 15-15-15 * 2.6 TN 250.00 250.00 BROOKLYN PARK ROAD IMPROVEIYIENTS BROOKLYN PARK, HENNEPIN CO, MN Engineer: Brooklyn Park Dept of Engrg Engineers Estimate: Not Available 5800 -85th Ave N Brooklyn Park, MN 55443 Low Bidder Amount: $1,797,738 Low Bidder: Richard Knutson Inc Bids Received: 3/17/99 12585 Rhode Island Ave S Savage, MN 55378 Bidding Statistics: % Spread $ Spread Other Bids: Low Bid vs. 2nd Low Bid 4.04% -$75,690 SR Weidema Inc $1,873,428 Thomas & Sons $1,934,994 Northdale Const $1,993,923 Barbarossa & Sons $2,004,583 SM Hentges & Sons $2,020,814 Forest Lake $2,037,332 Arcon Construction $2,096,319 Redstone Construction $2,109,953 Hardrives $2,134,032 2nd 2nd Description Qty. Low Bid Low Bid Description Qty. Low Bid Low Bid SCHEDULE A Rem conc C&G and Mobil 1 LS 9600.-- 94813.-- cross gutter 200 LF 5.00 2.10 Field office type D 1 LS 5000.00 7875.00 Rem conc sdwlk 225 SY 0.50 1.05 Clear 94 TREE 120.00 183.75 Type 41 wear crs mix 4425 TN 23.37 24.55 Grub 98 TREE 70.00 131.25 Type 31 base crs mix 6954 TN 22.69 23.80 Rem & dispose shrubs 10 EA 5.00 26.25 Bit matt for tack coat 2400 GAL 1.00 1.05 Transplant 2-4" tree 8 TREE 250.00 157.50 Aggr base CL 5 100% Rem bit roadway 48595 SY 0.70 1.00 crsh quarry rock rd 12500 TN 5.50 0.01 Rem bit drvwy 5450 SY 0.30 1.05 Aggr base CL 2 drvwy 750 TN 11.27 0.01 Rem conc drvwy 2665 SY 0.30 1.58 Conc C&G DES B618 27810 LF 6.05 6.60 JUNE 1999 Comm exc 19200 CY 6.00 3.60 King crimson maple 2" 25 TREE 280.00 262.50 Subgrade prep 142 RD STA 100.00 184.40 Arborvitae woodward 8" conc apron school globe 24" spr 5 SHRUB 65.00 52.50 inc sidewalk 750 SF 3.20 3.73 Juniper blue chip Conc steps with rail 1 LS 1750.00 1207.50 24" spr B&B 5 SHRUB 65.00 52.50 6" conc drvwy apron Sod lawn w/3" tsoil 43260 SY 2.40 1.68 residential 2275 SY 24.17 27.25 4" solid line yellow 1070 LF 0.82 1.26 6" conc drvwy pvmt 2200 SY 23.81 27.25 24" stop line white 40 SF 1.50 2.63 4" conc sdwlk 225 SY 23.40 20.30 36" x-walk line white 126 SF 1.50 3.15 3" type 41 wear crs 3900 SY 7.50 7.88 Traff control plan A 1 LS 16000.-- 12600.-- 8" sani swr mainline Traff control plan B 1 LS 1650.00 1732.50 reconstruction 1531 LF 17.34 24.30 Mod block retain wall 1820 SF 12.90 13.15 Televise sani swr 1531 LF 1.25 1.30 F&I mailbox 1 EA 102.00 102.90 GV box & adaptor Sweep 45 HR 80.00 78.75 for 6" x 8" GV 28 EA 273.80 382.83 Traff signal repair 1 LS 5697.00 7344.75 Adj curb stop box 40 EA 95.65 10.50 Lower 8" CIP WM 1 EA 1419.56 1828.60 Adj frame, ring, cast 38 EA 153.00 210.00 SCHEDULE B Install cast 7 EA 385.62 210.00 Rem conc MH/CB 15 EA 150.00 157.50 Relocate hydr 16 EA 1306.16 601.80 Rem RCP strm swr all 1356 LF 5.00 8.60 Hydr extension 7 LF 235.93 288.75 Rem CMP strm swr all 34 LF 7.50 11.55 Hydr w/tap Of 4 EA 2625.76 2687.35 Shallow CB 52 EA 755.11 759.05 Lower 6" CIP WM 5 EA 1383.09 1575.00 4' ID std CB 0-10' 35 EA 1142.37 1123.35 Lower 20" PCCP WM 1 EA 20609.-- 13007.90 4' ID strm swr MH 0-10' 1 EA 1203.27 1031.65 4" insulation 1000 SF 1.68 1.55 4.5' ID strm swr MH 0-10' 1 EA 1525.67 1546.20 F&I sign panel type C 276 SF 21.50 22.60 4.5' ID CB 0-10' 8 EA 1525.67 1353.90 Reconst sani swr svc 198 EA 382.89 369.55 5' ID CB 0-10' 7 EA 1734.51 1965.45 Recnst 1" copper WM svc 55 EA 247.20 242.20 5' ID strm swr MH 0-10' 1 EA 1734.51 1628.85 Reconst sani swr MH 30 LF 146.46 259.10 5.5' ID CB 0-10' 15 EA 2179.76 2374.70 Tap 20" PCCP WM 1 LS 3396.16 2911.00 6' ID CB 0-10' 2 EA 2684.27 2708.55 4" DIP CL 52 all depths 202 LF 20.67 13.70 6' ID strm swr MH 0-10' 2 EA 2684.27 2556.45 Fittings 100 LB 2.72 2.10 6.5' ID CB 0-10' 2 EA 3122.84 3084.60 1" copper svc 228 LF 8.78 5.90 6.5' ID strm swr MH 0-10' 4 EA 3122.84 3907.40 3/4" x 1" corp stop 6 EA 41.88 26.95 7' ID strm swr MH 0-10' 1 EA 4062.94 3949.90 1" curb stop & box 6 EA 63.40 65.80 10' ID CB 0-10' 1 EA 8382.37 1640.40 6" GV & box 4 EA 463.57 501.00 Extra depth > 10' - 4" GV & box 1 EA 403.08 431.00 6.5' ID strm swr MR 0.3 LF 291.22 238.00 Rem/disp 1" copper svc 260 LF 3.00 2.61 12" RCP strm swr CL V 441 LF 21.33 29.15 Rem/disp 2" CIP WM 96 LF 4.00 6.78 15" RCP strm swr CL V 2461 LF 22.70 28.15 Rem/disp 2" copper WM 80 LF 3.00 1.05 18" RCP strm swr CL V 3508 LF 24.66 27.30 Rem/disp 1" curb stop/box 6 EA 50.00 42.00 21" RCP strm swr CL III 1451 LF 27.11 31.55 4' ID sani swr MH 1 EA 1645.20 1233.60 24" RCP strm swr CL III 866 LF 29.21 33.40 8" sani swr 0-10' 65 LF 17.34 12.00 22.5" x 36.25" RCPA 4" sani swr svc 146 LF 10.46 5.15 strm swr CL III 80 LF 58.31 63.45 8"x 8"x 4" sani svc wye 2 EA 23.09 26.75 42" corr polyethylene 4" sani swr cleanout 4 LS 152.66 89.30 pipe strm swr 0-10' 2743 LF 40.12 49.90 Maple red 2.5" cal B&B 36 TREE 290.00 262.50 42" corr polyethylene Linden Redmond pipe strm swr 10-12' 24 LF 40.12 53.95 2.5" cal B&B 11 TREE 280.00 262.50 18" RCP strm swr plug 1 EA 82.59 22.35 Colorado green spruce 8' 4 TREE 380.00 262.50 Reconst CB "59" 1 LS 1700.00 526.40 Colorado blue spruce 8' 5 TREE 380.00 262.50 Ash Marshall's seedless 2.5" cal 13 TREE 280.00 262.50 JUNE 1999 UTILITY & STREET FERNDALE ROAD PLYMOUTH, HENNEPIN CO, MN Engineer: Bonestroo Rosene Anderlik & Assoc Inc Engineers Estimate: Not Available 2335 W Trunk Hwy 36 St Paul, MN 55113 Low Bidder Amount: $1,118,856 Low Bidder: SM Hentges & Sons Inc Bids Received: 3/18/99 650 Quaker Ave, Ste 200 Jordan, MN 55352 Bidding Statistics: % Spread $ Spread Other Bids: Low Bid vs. 2nd Low Bid 8.2% -$99,957 Midwest Asphalt Inc $1,218,813 Northwest Asphalt Inc $1,250,965 CS McCrossan Inc $1,261,123 Buffalo Bituminous Inc $1,311,725 2nd 2nd Description Qty. Low Bid Low Bid Description Qty. Low Bid Low Bid PART 1 - WATERMAIN CL III random riprap 24 m3 64.00 82.00 150mm DIP CL 52 Impry pipe fnd/150mm incr 200 m 6.50 14.00 2.3m cover in pl 19 m 59.00 72.00 PART 3 - STREET 150mm GV & box 2 EA 506.00 490.00 Mobil 1 LS 45408.-- 30000.-- 400mm x 150mm wet tap 1 EA 1610.00 1965.00 Clear-grub 70 TREE 180.00 200.00 DI fittings 130 kg 3.00 2.75 Rem conc C&G 148 m 10.00 9.00 150mm megalugs 16 EA 20.00 24.00 Rem pipe culv 120 m 15.00 36.00 Conn to exst 150mm WM 1 EA 100.00 436.00 Rem bit pvmt 15050 m2 1.50 0.85 Salv & reinstl hydr & GV 1 EA 1450.00 1260.00 Saw bit pvmt 100 m 10.00 6.85 Impry pipe fnd/150mm incr 19 m 10.00 14.20 Comm exc 13500 m3 8.00 6.25 Mechanical trench compact 19 m 3.00 3.60 Gran borr 3000 m3 12.10 6.25 PART 2 - STORM SEWER Tsoil borr LV 3980 m3 0.01 11.90 300mm RCP apron/trshgrd 7 EA 690.00 578.00 Salv tsoil CV 200 m3 8.00 6.00 375mm RCP apron/trshgrd 3 EA 800.00 675.00 Geotext fab type V 19200 m2 1.36 1.35 600mm RCP apron/trshgrd 3 EA 1250.00 1280.00 Aggr base CL 5 100% 920mm span RCP arch crsh quarry rock st 18540 t 10.35 11.25 apron w/trashgrd 1 EA 1515.00 1745.00 Aggr base CL 5 100% 560mm span RCP crsh quarry rock sdwk 1610 t 13.07 16.00 arch swr CL 4A 9 m 126.00 152.00 Type 41 wear crs sdwlk 480 t 37.00 34.70 920mm span RCP Type 41 wear crs street 2000 t 29.00 28.25 arch swr CL 3A 100 m 210.00 255.00 Type 31 bit base crs 3000 t 27.00 26.50 1 300mm RCP swr CL V 76 m 56.00 72.00 Bit drvwy restor 1350 m2 14.35 21.00 375mm RCP swr CL V 670 m 60.75 78.55 Bit matl for tack coat 3000 L 0.30 0.40 450mm RCP swr CL V 14 m 73.00 85.00 Mod block retain wall 300 m2 159.00 160.00 525mm RCP swr CL III 597 m 77.00 100.00 Course filter agg / wall 300 m3 10.00 14.00 600mm RCP swr CL III 45 m 90.00 110.00 375mm CMP apron 10 EA 125.00 76.40 Const CB ST-2 7 EA 1027.00 1180.00 100mm perf HDPE drain 1410 m 23.50 16.00 Const CBMH ST-5 375mm CSP swr 54 m 49.00 63.25 1200mm dia 12 EA 1518.00 1650.00 Adj GV box 7 EA 125.00 170.00 Const sump CBMH Adj frame & ring cast 8 EA 400.00 400.00 ST-9 1200mm 14 EA 1518.00 1650.00 100mm conc walk 330 m2 23.50 31.70 Const sump CBMH Conc C&G B618 3660 m 20.35 24.80 ST-9 1500mm 2 EA 2110.00 2250.00 150mm conc drvwy pvmt 86 m2 37.40 19.60 Const STMH ST-1 Ped curb ramp 12 EA 150.00 220.00 1200mm dia 3 EA 1668.00 1650.00 Reinf conc C&G 432 m 3.50 3.25 Const sump STMH Relocate mailbox 1 EA 75.00 80.00 ST-10 1500mm 1 EA 1513.00 2250.00 Instl fence 80 m 10.00 37.75 Conn 100mm HDPE/struct 32 EA 25.00 82.00 Traff control 1 LS 7000.00 9200.00 JUNE 1999 F&I sign panel type C 8 m2 205.00 230.00 Comm fert 20-10-10 730 kg 0.75 0.45 "Pvmt msg left arrow 2 EA 130.00 136.00 PART 4 - LANDSCAPING Pvmt msg right arrow 2 EA 130.00 136.00 Colorado blue spruce 2m 20 TREE 205.00 320.00 100mm solid line white 50 m 1.54 1.65 Black Hills spruce 2m 20 TREE 205.00 310.00 100mm dbl line yellow 1670 m 3.35 3.60 Autumn spire maple 24 TREE 205.00 300.00 Zebra x-walk white 18 m2 33.00 35.25 North fire maple 50mm 24 TREE 205.00 355.00 Silt fence heavy duty 900 m 7.50 6.45 Fallgold ash 50mm 24 TREE 205.00 270.00 Seed 1.3 ha 1025.00 435.00 Alleghany svcberry 30mm 4 TREE 51.00 320.00 Seed 73 kg 7.25 7.55 Winged euonymus 30mm 4 TREE 51.00 420.00 Sod type lawn 22920 m2 1.85 2.60 Buffalo juniper Mulch matl type 1 5.8 t 102.00 170.00 600mm spread 20 SHRUB 36.00 60.00 Disk anchor 1.3 ha 102.00 155.00 Transplant tree 8 TREE 103.00 380.00 RIVERVIEW HEIGHTS STREET IMPROVEMENTS FRIDLEY, ANOKA CO, MN Owner: City of Fridley Engineers Estimate: $2,610,533 6431 University Ave NE Fridley, MN 55432 Low Bidder Amount: $1,969,634 Low Bidder: Park Construction Bids Received: 3/19/99 Minneapolis, MN Bidding Statistics: % Spread $ Spread Other Bids: Eng. Est. vs. Low Bid 24.55% $640,899 Thomas & Sons $2,124,427 Low Bid vs. 2nd Low Bid 7.28% -$154,793 Forest Lake $2,140,872 Palda & Sons $2,162,936 Hardrives $2,186,851 CS McCrossan Const $2,324,779 WB Miller Inc $2,345,073 Arcon Const $2,368,360 Midwest Asphalt $2,410,691 Ryan Construction $2,451,060 2nd 2nd Description Qty. Low Bid Low Bid Description Qty. Low Bid Low Bid Mobil 1 LS 25000.-- 69150.-- Sa lv hydr & lead 3 EA 250.00 350.00 Field office type D 1 EA 3000.00 6000.00 Comm exc 45000 CY 1.30 3.75 Clear 3 ACR 1500.00 2000.00 Gran borr LV 1000 CY 3.50 0.10 Clear 20 TREE 75.00 85.00 Aggr base CL 5 42000 TN 6.75 2.75 Grub 3 ACR 1300.00 2000.00 Aggr base CL 2 path 55 TN 24.00 20.00 Grub 20 TREE 75.00 100.00 Type 41 wear crs mix 7300 TN 24.00 24.90 Bldg demolition 3 EA 5000.00 3750.00. Type 31 base crs mix 11500 TN 24.00 24.45 Rem conc C&G 2300 FT 2.00 2.25 Type 41 wear crs mix Rem swr pipe strm 300 FT 6.00 6.00 2.5" th drvwy pvmt 2500 SY 9.30 12.90 Abandon strm swr pipe 400 FT 9.00 8.50 Sawed/sealed joint 40000 FT 1.05 1.09 Rem conc drvwy pvmt 15000 SF 0.20 0.55 Bit matl for tack coat 4150 GAL 1.00 1.00 Rem bit pvmt 75000 SY 1.00 2.15 Creek outlt contr struct 1 EA 54000.-- 58000.-- Rem retain wall wood 1 LS 1000.00 500.00 Mod block retain wall 2600 SF 13.50 14.00 Rem retain wall stone 1 LS 1700.00 500.00 Gran found 500 CY 20.00 0.10 Rem CB 15 EA 125.00 100.00 18" RCP apron w/trashgrd Rem GV box 5 EA 74.00 50.00 and sheet piling 1 EA 1100.00 2800.00 Saw conc pvmt full depth 100 FT 10.00 4.50 21" RCP apron w/trashgrd, Saw bit pvmt full depth 370 FT 3.00 2.00 sheet piling, flap gate 1 EA 1700.00 3600.00 Salv flood gage 1 EA 85.00 150.00 24" RCP apron w/trashgrd Salv park gate 2 EA 200.00 200.00 and sheet piling 1 EA 1500.00 2975.00 Salt' cast 15 EA 50.00 50.00 JUNE 1999 48" RCP apron w/trashgrd CB MH 7' dia 0-8' 2 EA 5600.00 5650.00 ' and sheet piling 1 EA 2800.00 5200.00 CB MH 8' dia 0-8' 3 EA 6500.00 7000.00 21" RCP apron w/trashgrd CB MH 9' dia 0-8' 2 EA 9200.00 8800.00 and sheet piling 1 EA 1300.00 2600.00 CB MH 4' dia extra depth 1 LF 120.00 110.00 72" RCP apron w/trashgrd CB MH 8' dia extra depth 4 LF 425.00 780.00 and sheet piling 3 EA 5000.00 9100.00 CB MH 9' dia extra depth 3 LF 600.00 1050.00 Bulkhead strm swr pipe 15 EA 165.00 50.00 Adj frame & ring cast 50 EA 225.00 210.00 1200.00 2000.00 to ion e t 54" x 15 RCP tee sec t 3 EA 2075.00 2300.00 Raise lift 1 LS 72" x 15 RCP tee sect 3 EA 3100.00 3400.00 Random riprap CL III 500 CY 45.00 42.00 15" RCP swr CL V 3006 937 LF 26.00 24.00 4" conc sdwlk 80 SF 4.10 4.00 18" RCP swr CL V 3006 571 LF 28.00 25.00 2" bit trail 100 SY 8.25 8.35 24" RCP swr CL Ill 3006 655 LF 38.00 31.00 Conc C&G B618 17100 FT 6.35 7.78 27" RCP swr CL III 3006 469 LF 43.00 42.00 6" conc drvwy pvmt 13000 SF 2.50 3.13 36" RCP swr CL III 3006 273 LF 72.00 66.00 Grass paving system 1725 SF 4.65 4.65 42" RCP swr CL III 3006 527 LF 90.00 90.00 Instl park gates 2 EA 335.00 500.00 48" RCP swr CL III 3006 290 LF 106.00 108.00 Instl flood gage 1 EA 225.00 400.00 54" RCP swr CL III 3006 860 LF 124.00 136.00 F&I sign panels type C 259 SF 17.50 18.00 60" RCP swr CL III 3006 234 LF 160.00 161.00 24" stop line white 65 FT 5.00 23.70 72" RCP swr CL II 3006 237 LF 190.00 205.00 Bale check 100 EA 5.00 7.50 Instl cast 15 EA 165.00 150.00 Zebra x-walk white 90 SF 4.00 11.35 Instl wtrtight cast 5 EA 175.00 800.00 Cleanup 1 LS 10000.-- 5000.-- Conn to exst strm swr 4 EA 365.00 150.00 Ash fall gold 2.5" B&B 11 EA 225.00 231.00 Conn to exst MH STM 6 EA 500.00 250.00 Maple silver queen 2.5" 3 EA 200.00 210.00 Const bulkhead 8 EA 335.00 50.00 Svcberry 6' ht clump 16 EA 200.00 210.00 Instl hydr & salt' lead 5 EA 300.00 800.00 Dogwood gray 3' ht 5 gal 40 EA 50.00 52.50 Adj GV box 30 EA 110.00 165.00 Dogwood cardinal red WM offset 3 EA 1000.00 2000.00 twig 3' ht 5 gal 42 EA 50.00 52.50 6" GV 5 EA 765.00 700.00 Silt fence 3000 LF 2.00 2.25 6" WM DI CL 52 95 FT 37.00 28.00 Sod type lawn 16000 SY 1.90 2.66 8" WM DI CL 52 80 FT 41.00 30.00 Seed mix 250 1 ACR 1240.00 3300.00 2" polystyrene insul 25 SY 9.00 18.00 Seed mix 100 3 ACR 1075.00 3100.00 DI pipe fittings 3100 LB 2.25 1.75 Erosion control wood CB 18 EA 1100.00 800.00 fiber blanket cat 2 5000 SY 1.35 1.35 CB MH 4' dia 0-8' 13 EA 1850.00 1350.00 Sani svc rpr < 10' deep 18 EA 750.00 950.00 CB MH 5' dia 0-8' 9 EA 3000.00 1800.00 Sani svc rpr > 10' deep 1 EA 1040.00 1500.00 CB MH 6' dia 0-8' 1 EA 3900.00 2800.00 WILLMAR 1999 SEWER & WATERMAIN WILLMAR, KANDIYOHI CO, MN Engineer: Willmar City Engrg Dept Engineers Estimate: Not Available 333 SW 6th St Willmar, MN 56201 Low Bidder Amount: $78,441 Low Bidder: Juul Contracting Bids Received: 3/22/99 Hutchinson, MN 55350 Bidding Statistics: % Spread $ Spread Other Bids: Low Bid vs. 2nd Low Bid 2.73% -$2,205 R Kramer Exc $80,646 Quam Const $84,972 2nd 2nd Description Qty. Low Bid Low Bid Description Qty. Low Bid Low Bid SANITARY SEWER ITEMS F&I 8" PVC 16-18' 75 LF 17.00 17.83 F&I 8" PVC 8-10' 770 LF 10.00 10.57 F&I 8" PVC 18-20' 175 LF 19.00 19.02 F&I 8" PVC 10-12' 215 LF 12.00 11.02 F&I MH 8-10' 1 EA .1080.00 1161.22 F&I 8" PVC 12-14' 300 LF 13.00 13.02 F&I MH 10-12' 1 EA 1475.00 1394.58 F&I 8" PVC 14-16' 50 LF 15.00 13.98 F&I MH drop 18-20' 1 EA 2850.00 2708.86 JUNE 1999 F&I 4" svc line complete 14 EA 260.00 292.27 F&I MJ fittings 1425 LB 1.65 1.39 `F&I 6" PVC 40 LF 7.55 12.41 F&I 5" hydr 5 EA 1305.00 1427.90 F&I 8" x 4" wye 1 EA 115.00 54.85 F&I svc line complete 14 EA 369.00 385.04 F&I 8" x 6" wye 1 EA 53.00 61.76 F&I 1.5" copper 25 LF 9.25 9.75 F&I 6" PVC lu 1 EA 2.00 21.84 F&I 1.5 corp cock 1 EA 133.00 119.84 p 9 F&I 4" PVC plug 1 EA 1.00 21.20 F&I 1.5" curb stop & box 1 EA 123.00 120.94 F&I cleanout complete 2 EA 320.00 316.40 F&I pipe base rock 20 TN 10.00 17.84 Seed 500 SY 0.50 1.24 F&I aggr backfill 50 TN 3.05 5.86 Aggr backfill 205 TN 3.05 5.86 STORM SEWER ITEMS Pipe base rock 75 TN 10.00 17.84 F&I 12" RCP 0-8' 365 LF 16.05 15.66 WATERMAIN ITEMS F&I MH 12 LF 130.00 126.45 1 F&I 8" WM 1710 LF 11.05 10.69 F&I CB 20 LF 85.00 70.05 F&I 6" WM 50 LF 13.35 10.41 F&I CB cast 4 EA 360.00 363.15 F&I 8" vlv 3 EA 575.00 704.39 F&I cast assmb MH 2 EA 200.00 208.73 CHISHOLM-HIBBING AIRPORT UTILITY HIBBINC, ST LOUIS CO, MN Engineer: Benchmark Engrg Engineers Estimate: Not Available 231 % -6th Ave SW, PO Box 369 Chisholm, MN 55719 Low Bidder Amount: $2,299,416 Low Bidder: Casper Construction Bids Received: 3/23/99 Grand Rapids, MN Bidding Statistics: % Spread $ Spread Other Bids: Low Bid vs. 2nd Low Bid 4.88% -$118,011 SJ Louis Construction $2,417,427 Kenko Inc $2,487,605 Louis Leustek & Sons $2,515,545 Ulland Bros Inc $2,599,753 Arcon Construction $2,653,576 Utility Systems of America $2,658,030 Reuben Johnson & Son $2,660,350 2nd 2nd Description Qty. Low Bid Low Bid Description Qty. Low Bid Low Bid Mobil 1 LS 50000.-- 10000.-- 12" PVC sani swr DR26 4379 LF 28.00 25.00 Clear-grub 1 LS 5000.00 2000.00 12" PVC sani swr DR35 2000 LF 25.15 22.00 Rem conc pvmt 95 SY 4.75 5.00 8" PVC sani swr DR35 540 LF 32.15 23.00 Rem bit pvmt 1852 SY 2.00 3.00 6" PVC sani swr DR26 1020 LF 15.35 17.00 Saw conc pvmt full depth 80 LF 4.00 5.00 8" polyeth force main 22910 LF 11.00 12.00 Saw bit pvmt full depth 530 LF 3.00 3.00 12" x 6" PVC tee 15 EA 107.25 130.00 Salv fence 3100 LF 2.15 2.10 12" x 6" PVC wye 2 EA 111.20 134.00 Salv & replace light fix 1 LS 1000.00 1100.00 Conn to exst MH 1 EA 500.00 960.00 Rock exc 250 CY 35.00 25.00 Salmi Rd lift station 1 LS 120000.--133000.-- Gran borr P 1000 CY 6.00 6.50 Hughes Rd lift station 1 LS 126500.--155000.-- Tsoil borr P 7700 CY 6.50 11.00 16" min stl case open cut 200 LF 48.50 45.00 Aggr surf CL 5 560 CY 12.00 10.00 24" min stl case bore/jack 400 LF 189.00 240.00 Aggr base CL 5 833 CY 12.00 10.00 4" insul 80 SY 22.00 24.00 Conc pvmt 95 SY 34.00 40.00 Reduc vlv & mtr flight svc 1 LS 1310.00 950.00 Base crs mix type 31 675 TN 87.00 80.00 Reduc vlv/mtr arrwhd hangar 1 LS 1310.00 2100.00 Gran found 3000 TN 11.50 10.00 Air relief MH 7 EA 6000.00 4900.00 12" CSP culv 140 IF 7.70 19.00 Cleanout MH 6 EA 6500.00 5500.00 15" CSP culv 950 LF 8.70 21.00 30" x 18" tap sleeve & vlv 1 EA 9100.00 9600.00 18" CSP culv 260 LF 10.00 23.00 Conn to exst WM 5 EA 400.00 960.00 24" CSP culv 191 LF 12.10 27.00 Vlv MH 2 EA 5500.00 5700.00 12" CSP apron 6 EA 75.00 101.00 4" GV 1 EA 475.00 430.00 15" CSP apron 46 EA 85.00 135.00 6" GV 39 EA 530.00 510.00 8" 670.00 170.00 8 butterfly vlv 1 EA 1035.00 18" CSP apron 10 EA 95.00 0 00 y p 24" CSP apron 8 EA 125.00 230.00 10" butterfly vlv 1 EA 1425.00 960.00 JUNE 1999 • 18" butterfly vlv 10 EA 1875.00 2200.00 WM fittings 15640 LB 4.85 3.00 ,Hydr 39 EA 1325.00 2000.00 Sani swr MH 371 LF 140.00 139.00 1" curb stop & box 6 EA 142.00 80.00 Cast assmb 23 EA 300.00 210.00 1" corp cock 6 EA 126.00 53.00 Repl cover cast/adj ring 9 EA 400.00 460.00 2" curb stop & box 1 EA 264.00 180.00 Wire fence 6' chain link 400 LF 11.86 12.00 2" corp cock 1 EA 290.00 170.00 Vehicular gate 2 EA 400.00 390.00 1" K copper pipe open cut 295 LF 11.26 11.00 Traff control 1 LS 4200.00 4200.00 1" K copper bore/jack 350 LF 14.26 34.00 Bale check 300 EA 6.30 7.00 2" K copper pipe open cut 40 LF 24.05 21.00 Silt fence preassmb 9100 LF 1.32 1.20 6" WM DI CL 52 942.5 LF 21.55 15.00 Flotation silt curtain 80 LF 15.75 16.00 8" WM DI CL 52 114 LF 24.24 22.00 Seed 22 ACR 561.75 560.00 10" WM DI CL 52 40 LF 28.77 26.00 Sod erosion control 36350 SY 1.55 1.50 18" WM DI CL 50 22600 LF 29.76 32.00 Wood fiber blnkt reg 27570 SY 1.18 1.12 18" WM PVC C-905 1100 LF 22.39 30.00 Geotext fab type V 800 SY 3.10 2.00 18" WM for river x-ing 200 LF 48.95 61.00 Conn to exst DNR svc 2 LS 500.00 640.00 30" min stl case bore/jack 160 LF 175.00 230.00 WORTHINGTON 1999 AIRPORT CONSTRUCTION - WORTHINGTON MUNICIPAL AIRPORT WORTHINGTON, NOBLES CO, MN Engineer: Mead & Hunt Inc Engineers Estimate: $1,781,009 221 N 3rd St, Ste 103 La Crescent, MN 55947 Low Bidder Amount: $1,351,290 Low Bidder: Hodgman Bids Received: 3/22/99 Claremont, MN Bidding Statistics: % Spread $ Spread Other Bids: Eng. Est. vs. Low Bid 24.12% $429,719 Rupp Construction Co $1,396,896 Low Bid vs. 2nd Low Bid 3.26% -$45,606 Duininck Brothers Inc $1,714,370 2nd 2nd Description Qty. Low Bid Low Bid Description Qty. Low Bid Low Bid Unclass exc 48530 CY 1.25 1.40 Strm wtr MH type 3 1 EA 2700.00 2700.00 Subbase crs 21500 CY 11.00 12.00 Seed mix #20 4410 LB 2.70 2.70 Rem bit pvmt 76500 SY 2.20 1.30 Fert type A 103 CWT 15.00 15.00 Rem exst electric duct 1 EA 500.00 500.00 Salv tsoil 163200 SY 0.09 0.09 Saw bit pvmt 100 LF 5.00 5.00 Mulch 163200 SY 0.05 0.05 Open graded agg base 11300 CY 31.00 31.00 Loc/protect exst circuits 1 LS 1500.00 1500.00 Traff control 1 LS 15000.-- 10000.-- Trench or plow 300 IF 2.00 2.00 Geotext fab type DF 14890 SY 2.75 2.75 5000 V cable #8 300 LF 1.00 1.00 Geotext fab type C 132800 SY 0.85 1.30 Rem run/taxiwy base mnt 96 EA 75.00 75.00 Field lab 1 LS 1000.00 5000.00 Rem taxiway guidance Mobil 1 LS 86500.--113400.-- sign/dist to go 7 EA 150.00 150.00 Maint & restor haul rds 1 LS 5000.00 1000.00 L-823 cable splices 2 EA 125.00 125.00 Strm swr 24" 138 LF 38.00 38.00 Erosion mat CL I type B 2915 SY 0.40 0.40 Strm swr 42" 150 LF 100.00 100.00 Erosion mat installed 2915 SY 0.85 0.85 Apron endwalls 24" RC 2 EA 550.00 550.00 Erosion bales dlvd 55 EA 2.50 2.50 Apron endwalls 42" RC 2 EA 950.00 950.00 Erosion bales instl 55 EA 6.00 6.00 Airpt underdrn 6" perf 13390 LF 9.70 10.00 Silt fence silty soil 5060 LF 0.60 0.60 8" nonperf sch 40 PVC 220 LF 13.00 13.00 Silt fence installed 5060 LF 1.00 1.00 Porous backfill #1 1520 CY 25.00 25.00 Silt fence maint 5060 LF 0.10 0.10 Airport underdrn riser 26 EA 600.00 600.00 Erosion control mobil 2 EA 500.00 500.00 • END OF DATA • Ili SUBSCRIPTION INFORMATION • If you are not a subscriber to this report and wish to be placed on our mailing list, Send payment of $89.00 for twelve monthly reports to: LINEAR PUBLISHING GROUP • PO BOX 2138 • BIRMINGHAM • MI 48012-2183 JUNE 1999 - ,. CITY OF OAK PARK HEIGHTS "S `dam 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights,MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 '! August 27, 1999 Ms. Jane Harper, Project Manager Washington County Office of Administration Government Center P.O. Box 6 14949 62nd Street North Stillwater,MN 55082-0006 Dear Ms. Harper, This letter is to inform you of the names of our representatives. They are as follows: Tom Melena, City Administrator (651) 439-4439 Jerry Turnquist, City Council Member (651)439-1619 Dave Beaudet, City Council Member (651) 439-2582 These representatives have a preference to meet during daytime hours. Thank you. Sincerely, J Tom Melena City Administrator Tree Cit Y U.S.A. y��1yoTON WASHINGTON COUNTY F eC E IE G 2a ' County Administrator 4L `` OFFICE OF ADMINISTRATION irgidAhl8 1999 GOVERNMENT CENTER P.O. BOX 6 Deputy Administrator Si y‘'USTRy.MSAES 14949 62ND STREET NORTH •STILLWATER, MINNESOTA 55082-000; 651-430-6000 Facsimile Machine 651-430-601 August 13, 1999 Tom Melena, Administrator City of Oak Park Heights 14168 57th St. N. Oak Park Heights, MN 55082 Dear Mr. M na: The Washington County Board of Commissioners recently adopted the recommendations of the Water Governance Study and directed staff to prepare an implementation plan. As you know, this study would reduce the number of water management units in the County from 11 to 6. The two existing multi-county watershed districts, Rice Creek and Ramsey/Washington Metro would remain the same. The Forest Lake Water Management Organization would be combined with territory in Chisago County to create the Forest Lake/Comfort Lake Watershed District. The remainder of the County would be organized into three new water units representing the northern, central and southern parts of the County. One of the first tasks of the implementation planning is to evaluate options and determine the appropriate boundary between the northern and central water units. Enclosed are maps of the two options being considered. Option 2B is the option contained in the adopted Water Governance Study recommendations. Option 2 will be reevaluated as a result of the Stillwater Diversion Project. A meeting of the affected local units of government will be held during the Week of September 20 to discuss the boundary options being considered and identify concerns. We would like to invite two representatives of your community to attend that meeting. I would suggest that at least one of the representatives be an elected official. Please provide the names of your representatives,their phone number and their preference for meeting time (daytime, late afternoon, evening) to Jane Harper, Project Manager, 612-430-6011, by September 1. Thank you for your assistance with this project. Feel free to call me If you have any questions. Sincerely, Jim Schug Administrator enclosures c. Commissioner Abrahamson Jane Harper • M:\USERS\ADMUMHARPE\W P\W AT\Igumemo.wpd EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION 7 Watershed Districts & Watershed Management Organizations in Washington County Option 2B--Work Group Recommended Option No claim made v City of Forest Lake FORE•T LAKE Sunrise River(WD) New Scandia Town (31 Square miles) �� 'f RICE CREEK v, City of Marine on St.Croix l'f'41.)4),t,ri--'., ..-/::::4;;;.:4:4,6,2 (66 Square miles) �� NORTH WASHINGTON UNIT (121 Square miles) ; _ Vim_ ■ ate ° City of Dellwood r" a City of Mahtomedi _ I City of Stillwater Ci ty of Birchwood sv, ' City of Willemie ' �� 1 City of Lake Elmo City of Bayport City of Pine Springs Bayt• � TOW^ °,,.; ' MIDDLE ST. City of Oakdale VALLEY B H CROIX RIVER RAMSEY-WASHINGTON METRO 4> West La ands _ ' `?, Towns p t City of Lakeland } i � (11 Square miles)City ' = , City of Lakeland Shores City of Landfall City of Lake St.Croix Beach RAMSEY- - WASHINGTON- 0 1, '° a� CltyofAftony: METRO z .: n City of St.Marys Point City of Newport o m l t SOUTH WASHINGTON UNIT '''1.'"';70-1,46-1-re ,"' (71 Square miles) ° City of St.Paul Park EAST . ' Denmark Township� LOWER ST. CROIX UNIT MISSISSIPPI (122 Square miles) Grey Cloud Island Township LOWER•• ST.CROIX f RIVER N ka Bonestroo • City of Hastings a.Rosene & Associates 4 + 0 25000 Feet °� °-°°+ k i 1 �' is Watershed Districts Watershed Management Organizations in Washington County Option 2: North, Middle and South Districts Node F°-=•T LAKE Qty of Forest Lake , SUNRISE RIVER WATERSHED , NORTH WASHINGTON Mil (29 Square Miles) (140 Square es) RICE CREEK N � ty of Marine on St.Croix i (66 Square Miles) o ..' t mm sr � ' t • Qty of Dellwood '1.'a , City of Mahtaredi ,, -k` , Qty of Birdiwxxi Qty of Stillwater MIDDLE ST- Qty of Willer ie CROIX RIVER Qty of Pine Springs � °°' �� e, 1 Qty of Bayport T� �A� . MIDDLE WASHINGTON Qry of Oakdale � � (135 Square Miles) RAMSEY WASHINGTON : . r (11 Square Miles) f~® .:w-4 Qty of Lakeland Q of Lakeland Shores Qty of landfall QV • SEy Qty of Lake St.Crdx Beach WASHINGTON _ it*.- �� i ME I KO Q of St.Marys Pant QV Qty of Nz�uport "- � L� . SOUTH WASHINGTON 4firr ,,, ksoo.-,,' - -- I, (7o Square Miles) :� Obi—f St.Paul Park , EAST 3A MISSISSIPPI ass * "... ��$is iii Grey Qaid Island Tanmship , fix' �,, Cr7 s -" Bonestroo Rosene Mderlik s ■ +N 0 25000 Feet aty of Hastings a t"4 A'4�te� City of Oak Park Heights 14168 57th Street N.•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Interoffice Memo To: Mayor and City Council From: Public Works Director, Jay Johnson, PE CC: City Administrator Date: 08/27/99 Re: Water System Biological Contamination During the routine August water system sampling the samples taken at the St. Croix Mall and at Cover Park were found to be positive for coliform bacteria. These samples were taken a few days after the valves in the City Hall parking lot were replaced. Upon being informed of the positive samples by our laboratory we contacted the Minnesota Department of Health and implemented a sampling plan to confirm the initial tests. The second set of samples were taken above, between, below and at the points previously found to be positive. Also,one sample was taken on the opposite end of the system.The sample taken at Super America i of on 60th Street was positive in the second testing. We immediately contacted the Department o Health and flushed the section of system where the positive samples were found. Now that the initial sampling had been confirmed the Department of Health initiated and investigation where they sampled both wells, above, at and below Super America. At approximately 3:00 PM this afternoon the Department of Health called and informed us that their samples were all negative. No further action is required. If any of the Health Departments samples were positive we would have had to issue a boil order for approximately five days while we disinfected the system. The boiling order was prepared and along with a fact sheet on coliform bacteria and frequently asked question/answers list we were prepared to copy and distribute this evening. The chlorination system was inspected, tested and three hundred pounds of chlorine gas is now on-site. We have identified approximately 30 dead end lines, which would require flushing, and we had prepared to drain and refill the towers with chlorinated water tonight. A press release was in the final stages of drafting when the news of that none of this would be necessary was received. The chlorine will be maintained on site while we continue to have construction on our water supply system. This non-emergency was a good drill for our staff. As a precaution I will have two sets of samples taken in September. We will be better prepared next time. Written procedures based on the actions anticipated today will be prepared and maintained. This was the second time that Jeff can remember that we had gone to the point of having the Health Department sample. There have been other times when the second test was negative so the Health Department did not have to sample. TREE CITY U.S.A. CITY OF OAK PARK HEIGHTS **"y�`' 14168 N. 57th Street•Box 2007`•Oak Park Heights,MN 55082 Phone: (612) 439-4439 •FAX 439-0574 d°°c PU ► �" NS 1 IFICATION •.lifo Bacteria Detected in Water Supply August 26, 1999 Recent monitoring of the City of Oak Park Heights water supply system has indicated the presence of bacterial contamination that could present a health hazard to citizens who drink the water. The City of Oak Park.Heights is working closely with the Minnesota Department of Health to identify and eliminate any problems that there may be with the water. In the meantime, and until further notice, citizens are urged to vigorously boil their water for five minutes before using it for drinking or cooking. The water supply operator is currently disinfecting the well and distribution system and will notify you as soon as the system has been disinfected and the water is safe to drink. I It is recommended that you run water through your home plumbing system until a chlorine odor is detected. This will ensure that the plumbing system in your home is also disinfected. Samples will be collected by the State Health Department from representative locations on the distribution system after the system has been chlorinating for at least four days. Expect the boil order to be in effect for at least five days. If you have any questions you may contact Public Works Director,Jay Johnson at (651)439-4439 or (651) 642-7213(pgr),or Bob Smude from the Minnesota Department of Health at (612) 215-0766. Tree City U.S.A. 0._ Contamination Bacteriological .0 a A • 1 Commonly Asked Questions and Answers • wet Bacteria(small living organisms)are a health threat to drinking water quality and responsible for most waterborne illnesses. Coliforms are harmless bacteria. However, their presence in water indicates the possibility of germ contamination. As a result, water containing coliform bacteria is not safe to drink. Total coliform (TC) bacteria are common in the environment (soil) and the intestines of animals. Fecal coliform (FC) and Escherichia coliform (E. coli) bacteria are found in greater quantities than total coliform in animal fecal matter. The presence of FC in water may indicate contamination from a sewer, septic system, feedlot, or animal yard. They may be introduced into a well or plumbing system during construction or repair. If only TC is detected,fecal contamination is less probable, and the source is more likely to be from contamination from the environment during construction or while repairs to plumbing or a water main was underway. Although the health risks are minimal when only TC is detected,the Minnesota Department of Health always takes precau- tionary measures and instructs the public water supply concerned to disinfect its system and issue a Boil Order. What is the water supplier doing to remedy the problem? The water supply is currently feeding chlorine into the system to eliminate the unwanted bacteria. However, this process will take several days to complete and will include retesting of the water to assure its safety. P Y P 9 Y What happens if this water is consumed without it being boiled and what are the symptoms of any illness that may result from bacteriological contamination? Disease-causing bacteria can cause gastrointestinal illnesses such as diarrhea and vomiting. Not all people will be affected to the same degree. Young people and the elderly are usually more susceptible to illnesses from coliform contamination. How long should water be boiled when a boil order is in effect? Bringing the water to a rolling boil and then letting it boil for another five minutes is more than enough to eliminate harmful bacteria. Is there a need to boil water when chlorine is in the system? Yes. Even though the chlorine is in the water to kill the bacteria,the water should be boiled until tests prove that all the bacteria have been killed. Can ice be made with this water? No. Ice should not be made with this water. In addition, ice that has already been made or ice produced by an ice maker should be discarded. Can the water be used to make coffee? For cooking? For washing dishes? No, not unless it has first been boiled. Is it safe for pets or livestock to drink this water? No. The water is just as unsafe for animals as it is for humans. It s_hould be boiled first before being given to pets or livestock. Is it safe to brush teeth with this water? No. The possibility exists that the disease-causing bacteria could be introduced into a person's digestive systems. • Is it safe to bathe or shower with this water? How about washing clothes? The water is safe for any of these activities. The only concerns with the water have to do with consuming it. Can this water be used on plants? Yes. The disease-causing bacteria that may be present in the water do not present a threat to plants. Will the chorine in the water harm house fish? Yes. Chlorine will kill many small fish found in aquariums and minnows at bait shops. City officials should contact all bait shops immediately to alert them that chlorine will be added to the water system. If a home has any type of water treatment or conditioning unit, including a water softener, should anything be done with the unit before it is used again? It is likely that the unit will require disinfecting. Homeowners should check with the unit's manufacturer regarding how to accomplish this. Will the rust that the chlorine stirs up and the high chlorine levels hurt a water softener? . No. The chlorine should not damage a water softener, and most water softeners can handle some amounts of iron. The normal regeneration of a water softener should get rid of the iron that has been trapped by the softener. Will chlorine cause the skin to break out? No. Most people will not have a reaction to the amount of chlorine that has been added to the water; however, a few individuals are extremely sensitive to chlorine and should avoid contact with the chlorinated water. What should be done with water that's been collecting in a cistern? it should be considered contaminated and boiled before any consumptive use. a yaw Is it advisable to purchase bottled water during this period? • T Bottled water is an acceptable altemative to boiling the contaminated water. Bottled � 'I • water is routinely tested and can be considered safe. 1tli!FR , . Can the water be treated by using iodine tablets instead of boiling? This is technically possible; however, we recommend boiling instead because it is` M'.� < • .: ` more foolproof. What is the proper way to disinfect the well and the system? Chlorine is placed in the well and fed into the water distribution system. The fire hydrants are then flushed to move the chlorine to all parts of the water system as quickly as possible. The chlorine must stay in the water system for at least two days to ensure maximum kill of the bacteria. The chlorine addition is then stopped and the fire hydrants flushed to remove all of the chlorinated water. Once the chlorinated water has been removed,the water is retested to determine if the bacteria are gone and if the water is safe. If tests show the water to be safe, the water system may notify its customers that the water no longer needs to be boiled. Why is the water a reddish brown color? The chlorine added to the water to kill the bacteria may also react with the iron that has deposited in the water mains, breaking it loose from the pipes and causing some temporary discoloration of the water. The iron in the water pauses a distinctive reddish brown color but does not present a health threat. Flushing fire hydrants and inside taps will help eliminate the iron residue and associated color problems. What should food service/processing businesses be doing? These businesses should contact the agency that licenses them, such as the Department of Health or Agriculture. Minnesota Department of Health Division of Environmental Health 121 East Seventh Place Box 64975 St.Paul,Minnesota 55164-0975 http://www.health.state.mn.us To request this document in another format,call 651/215-0700;TDD 651/215-0707 or toll-free through the Minnesota Relay Service, 1/800-627-3529(ask for 651/215-0700). 141-0308 Revised June 1997 COLIFORM BACTERIA FACT SHEET Background/Overview Biological organisms are among the oldest health threats to drinking water quality and the agents currently responsible for most waterborne diseases.They are the most common contamination incident water operators will encounter. Organisms known to cause disease include bacteria,protozoa,and viruses;some algae and helminths(worms)may also be capable of producing disease.These disease-causing organisms thrive in the intestines of warm-blooded animals. They are easily transmitted to drinking water if the feces of an animal contaminates a water supply for which there is not suitable disinfection. Potential sources of contamination include sewers,septic systems,feedlots,and animal yards. Role of coliforms in detecting contamination Unfortunately,specific disease-producing(pathogenic)organisms present in water are not easily identified.It would be very difficult, expensive,and time consuming to n monitor for them. For this reason,g on, 1t is necessary to select an easily measured "indicator organism,"whose presence indicates that pathogenic organisms may be present.A group of closely related bacteria, the total coliform has been selected as an indicator of harmful organisms in drinking water. Sources of coliform bacteria Total coliform(TC)bacteria are common in the environment(soil)and the intestines of animals and are generally not harmful. Fecal coliform(FC)and Escherichia coliform(E.coli)bacteria are found in greater quantities than total coliform in animal fecal matter.If TC and FC or E.coli is detected in drinking water,there is strong evidence that fresh sewage is present;therefore, the potential for pathogenic organisms exists.If only TC is detected,fecal contamination is less probable,and the source is more likely to be from contamination from the environment during construction or while repairs to plumbing or a water main was underway.However,though the health risks are minimal when only TC is detected,the Minnesota Department of Health (MDH)always takes precautionary measures and instructs the public water supply(PWS)concerned to disinfect its system and issue a Boil Order. Response to coliform detection The MDH monitors drinking water for PWSs on a routine basis.If TC,FC,or E.coli is detected in the distribution of a PWS, the systems must be disinfected.In most cases this includes emergency chlorination which can last for two to five days.At the same time a system is being disinfected,customers of the PWSs are ordered to vigorously boil their drinking and cooking water(Boil Order)for five minutes before using it.Once the system has been disinfected and flushed,the MDH tests the water for TC. If none are detected,the Boil Order is lifted. • Exceptions Total coliforms are not a perfect indicator of the actual or potential presence of harmful organisms.Some disease-producing organisms, especially protozoa such as Giardia and cryptosporidium, are able to withstand treatment which kill the total coliform.These two protozoa are often found in surface waters(the principle carriers of these organisms)contaminated by human sewage or wildlife.However,for the majority of PWSs this is not a significant threat since most PWSs obtain their water from wells rather than surface-water sources such as rivers and lakes.For those PWSs that use surface water,a combination of coagulation, filtration, and disinfection has been successful and is recommended to reduce the risk of Giardia or . cryptosporidium contamination. Health effects Symptoms of waterborne diseases may include gastrointestinal illnesses such as severe diarrhea,nausea,and possibly jaundice as well as associated headaches and fatigue.It is important to note,.however,that these symptoms are not associated only with disease-causing organisms in drinking water.They may also be caused by a number of other factors.In addition,not all people will be affected to the same degree; young children and the elderly are usually more susceptible. More information Additional information about total coliform bacteria is available from the MDH Public Water Supply Unit at 612/215-0770. Minnesota Department of Health Division of Environmental Health 121 East Seventh Place P. 0. Box 64975 St.Paul, Minnesota 55164-0975 To request this document in another format, call 612/215-0700; TDD 612/215-0707 or toll free through the Minnesota Relay Service, 11800-627-3529 (ask for 6121215-0700). 141-0716 August 1995 • OAK PARK HEIGI ITS Ei i >un : iviemo =w , To: City Staff and City Consultants From:Thomas M. Melena, City Administrat Date: 08/26/99 Re: Agenda Procedure In order to create a smoother flow of Agenda preparation, I am suggesting we set an Agenda Meeting at 4:00 p.m. on the Thursday immediately preceding a City Council Meeting. All items that are to be placed on the Agenda are due at that time. I am requiring each item to have a cover memo clearly stating the issue and your recommendations. You must also provide a total of 18 three-hole punched copies at this time. If any of the above is missing, we will hold the item for the next meeting. The following people are required to attend these Agenda Meetings: Kim Kamper, Lisa Schleusner, a representative from Public Works, a representative from Community Development and a representative from Finance. All other departments will be required to attend as necessary. For instance, if the Police Department has an item they wish to have placed on the Agenda, a representative from that department will need to attend the Agenda Meeting. Engineering and Legal are also required to attend this meeting if they have items on the Agenda. If you do not comply with the above, your item will not be placed on the Agenda for the next City Council Meeting. As a result, you will be required to wait until the following meeting. If Y ou have any questions, please do not hesitate to contact me. Y � p •Page 1 OAK PARK HEIGHTS 4 Memo To: Mayor David Schaaf Cc: Administrator Tom Melena From: Lisa Schleusner, Deputy Clerk/Admin. Secretary Date: 08/25/99 Re: Councihnember Votes During the course of taking minutes at the City Council meetings, I have come across an issue I would like you to address. That issue is when a vote is taken on a Motion and a Councilmember neither votes for or against the item, but is instead silent, I am recording that as an affirmative vote. However, when it comes time to approve the Minutes, I have been asked to change the Minutes to reflect that a particular vote was not 5 - 0, but 4 - 1 instead. If a Councilmember is silent during a vote, I believe I am supposed to record it as an affirmative vote and therefore, I should not be changing the minutes. Please address this issue as you see appropriate and advise me of your decision. Thank you! Lisa •Page 1 COUNCIL MEETINGS AND PROCEDURES (A portion of the New Council Orientation) Council Agenda The City Manager approves the final agenda for each Council meeting. The agenda is generally closed to the addition of new material the Wednesday prior to a Council meeting. Agenda items which necessitate advisory commission reports will be withheld by the City Manager from the agenda until the reports are available. Councilmembers should advise the City Manager of items they wish to have added to the agenda. Once the agenda has been sent to the City Council along with the accompanying packet material, no item shall be added or deleted prior to the Council meeting. A majority of the Council may amend the agenda by adding, deleting, or changing items during "Approve Agenda" at the beginning of the Council meeting. The City Attorney has cautioned that only routine or discussion items should be added to the agenda at the Council meeting in order that meeting notice requirements not be violated. The order of business on the City Council meeting agenda is as follows: Call to Order Pledge of Allegiance Roll Call Presentations Approve Agenda Consent Agenda Public Hearings General Business Reports and Staff Recommendations Adjournment In order to accommodate persons in the Council Chambers waiting to be heard, the Mayor and Council may vary the agenda order, but the public hearings shall be held no earlier than the time set in the hearing notice. The roll call is called by the City Clerk. The order of the roll call will rotate with each Council meeting, with the Mayor always called last. Every Councilmember should vote unless disqualified for cause. Silence of a Councilmember equates to an affirmative vote. Tie votes shall be lost motions. 93 Routine and non-controversial items will be placed on the consent agenda by the City Manager. These items may be approved in one blanket motion upon unanimous consent. Any Councilmember, staff member, or member of the public may request than any item be withdrawn for separate consideration. The packet for each upcoming Council meeting contains a staff report on each agenda item. The staff report normally contains background information on the agenda item, as well as alternatives, budget impact, and recommended action from Council advisory commissions and staff. Councilmembers who have questions prior to the Council meeting with respect to staff reports should contact the City Manager or Department Manager for clarification or additional information. This can clarify issues and expedite discussion of an issue at the Council meeting. It may also avoid an unnecessary tabling of an item when additional information is requested. The agenda packet is normally delivered to Councilmembers each Thursday evening preceding the Monday Council meeting. The agenda and all supporting material is available to the general public and the media at the City Center at the time it is delivered to the City Council. The agenda is also placed on Channel 37 and mailed to each homeowner association in the City. City Council Information Memorandum The City Council Information Memorandum is a vehicle used to share with Councilmembers written materials which are not part of the current Council agenda. Normally prepared on a weekly basis, each information memorandum is formatted to include topics on upcoming meetings and events, information items, and Council/staff correspondence. Councilmembers who receive correspondence they would like distributed to other members should provide it to the City Manager who will ensure it is placed in the information memorandum. Decision-making is enhanced when all Councilmembers have access to the same information on a timely basis. Items included in the information memorandum are topics likely to be of interest to one or more Councilmembers and not restricted from release by the Data Practices Act. Items restricted for release under the Data Practices Act will be distributed to the Council through other means. The information memorandum is distributed to all Councilmembers, chairs of the Planning Commission, Park and Recreation Advisory Commission, Board of Zoning Adjustment and Appeals, and Housing and Redevelopment Authority, department heads, and media. 9 9 OAK PARK HEIGHTS 4 M e m o � TO City Staff and City Consultants From:Thomas M. Melena, City Administratc _ _____ Date: 08/26/99 Re: Agenda Procedure In order to create a smoother flow of Agenda preparation, I am suggesting we set an Agenda Meeting at 4:00 p.m. on the Thursday immediately preceding a City Council Meeting. All items that are to be placed on the Agenda are due at that time. I am requiring each item to have a cover memo clearly stating the issue and your recommendations. You must also provide a total of 18 three-hole punched copies at this time. If any of the above is missing, we will hold the item for the next meeting. The following people are required to attend these Agenda Meetings: Kim Kamper, Lisa Schleusner, a representative from Public Works, a representative from Community Development and a representative from Finance. All other departments will be required to attend as necessary. For instance, if the Police Department has an item they wish to have placed on the Agenda, a representative from that department will need to attend the Agenda Meeting. Engineering and Legal are also required to attend this meeting if they have items on the Agenda. If you do not comply with the above, your item will not be placed on the Agenda for the next City Council Meeting. As a result, you will be required to wait until the following meeting. If you have any questions, please do not hesitate to contact me. •Page 1 To: Chief of Police, From: Public Works Director Date: 23 June 1998 Subject: Unauthorized Use of City Water Hydrants 1. At a few minutes before 1:00 PM I observed a hydro-seeding truck turn off of Beach onto Peller. At the time I was in the Cover Park north parking area watching truck traffic at the Ash Facility. At approximately 1:10 PM I drove around the park to the Circle at the end of 58th Street where I observed the truck pulling away from the fire hydrant in front of the Cover Park Manor. There was water on the street and around the hydrant. The truck had apparently filled his water tank from our hydrant. I followed the truck south on Stagecoach until 47th Street where he proceeded south and I turned wet to go to Valley View Park. 2. The license number of the truck is T over L 78495 N. I did not see the name of the contractor. T 78495 N L 3. I suppose we could write to the owner and send them a bill for connection fee ($15) plus the minimum quarterly water use ($19.30) or keep an eye out for them and catch them in the act and hit with theft charges and bill them for water use. Is ‘7-e City of Oak Park Heights 14168 57th Street N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memo: To: Tom Melena From: Kris Danielson, Community Development Director Re: New Names for 58t" Street and 57th Street Extension Tom: We did receive several suggestions for new names for 58th Street and the new entrance to City Hall. They are: 58th Street: Oaks Parkway Oak Park Parkway Oak Park Heights Boulevard Heights Boulevard Trail Boulevard Central Parkway Majestic Oaks Parkway Bay Way Bay Island Lane Oak Bay Boulevard 57th Street: City Center Drive Municipal Avenue City Hall Way Municipal Parkway Tower Parkway Tomkris Parkway Stubbs Parkway Majestic Oaks Drive Majestic Oaks Place TREE CITY U.S.A. • Bonestroo,Rosene,Anderlik and Associates,Inc.is an Affirmative Action/Equal Opportunity Employer BonestrooPrincipals:Otto G.Bonestroo,P.E.•Joseph C.Anderlik,P.E.•Marvin L.Sorvala,P.E.• Richard E.Turner,P.E.• Glenn R.Cook,PE.•Robert G.Schunicht,RE.• Jerry A.Bourdon,P.E.• RoseneRobert W.Rosene,P.E.and Susan M.Eberlin,C.P.A.,Senior Consultants Anderlik & Associate Principals:Howard A.Sanford,P.E.•Keith A.Gordon.P.E.•Robert R.Pfefferle,PE. Richard W.Foster,P.E.• David O.Loskota,P.E.•Robert C.Russek,A.I.A.•Mark A.Hanson,P.E. Michael T.Rautmann,P.E.•Ted K.Field,RE.•Kenneth P.Anderson,PE.•Mark R.Rolls,P.S.• Associates Sidney R.Williamson,RE.,L.S.•Robert F.Kotsmith•Agnes M.Ring• Michael P.Rau,P.E.• Allan Rick Schmidt.P.E. Engineers &Architects Offices:St.Paul,Rochester,Willmar and St.Cloud,MN•Milwaukee,WI Website:www.bonestroo.com August 13, 1999 Mr.Jim Butler,Building Inspector City of Oak Park Heights P.O.Box 2007 Oak Park Heights Re: Mr.Torgerson- 15244 Upper 63rd Street BRA File No. 55-gen Dear Jim: As requested,I have reviewed the survey for the driveway at the above referenced location. The survey was performed to verify that a emergency overflow Swale exists over the gravel driveway. Below are my comments and recommendations. According to the drainage analysis there will be ponding during a high storm event. From the survey of the existing gravel driveway,it shows that the water would pond to the west,over the neighbor's driveway (98.3)and possibly into the neighbor's garage and house. This area is marked on the attached survey. As you recently informed me,to conform to the City's ordinances this driveway will have to be paved. If the pavement is placed on the existing gravel,the paved driveway would be higher than the neighbors lowest opening. To prevent flooding an emergency overflow must be placed in the driveway such that the finished elevation of the driveway is 1'below the neighbor's lowest opening. Please call me with any questions or concerns. Respectfully Submitted, BONESTROO,ROSENE,ANDERLIK&ASSOCIATES Karen S. Shimon Cc: Tom Melena,City Administrator Kris Danielson,Community Development Director Jay Johnson,Director of Public Works Joe Anderlik,Bonestroo,Rosene&Anderlik 2335 West Highway 36 • St. Paul, MN 55113 • 612-636-4600 • Fax: 612-636-1311 _ taV Ulln � T' CERTIFICATE OF SURVEY D l AUG 9 1999 LANDMARK SURVEYING INC. 21100 Olinda Trail North ,% Scandia, Minnesota 55073 i LaVoyne R. Dupslaff Telephone & FAX (651) 433-3421 Licensed Land Surveyor E-mail: inthefield 0 AOL.com • We hereby certify that this is a true and correct representation of a PARTIAL SITE SURVEY of the land described below, that this survey was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under he laws /�oft State of Minnesota.LANDMARK SURVEYING INC. b /C. �- Date: S/9, LaVayne R. Du sluff Minneso a Lice yn p wised Land Sur eyor License No. 12660 • Site Survey prepared for : • 5CALE IN FEET Barry Torgerson 15244 Upper 63rd Street North 0 15 30 6 Stillwater, MN 55082 is SCALE: 1 inch = 30 feet PARTIAL DESCRIPTION • Lots 1,2,3, and 4, Block 8 of the recorded plat of LEGEND: McKenty's Addition TORGERSON Washington County, MN. GARAGE +95.9 Denotes location and elevation of measurement. 100.4+ floor (Section 34 T30 R20) floor JOHNSON 700.6; GARAGE I I 100 9+ 98.55 I I 98 floor 1 98.6 t100.4 .6 3' 1 1 98.3+ 1 1 I ' 98.2 98.34 1 F"N+7.Oj 99.4+ 99.1>} I 1 1 1\ °°o I 11 1 Z �'+, +98.6 I TORGERSON threshold of east 1 1 96.q X94 I HOUSE basement door = 98.67 99.91 ,f!98.9 T \N ;98.2 1 i 985+ �a, ! JO HOUSE I ON 1 99.3 1 . !1 JOHNSON 98. 2 1 1 �, 1 4 98.8 I �} 1 I 98.51I 1 t 1 j !f OC° V' ,� , U 103.4 100.0 99.51 / +99.1 /- `r / S �° 11i/ i�� `� q� 5 �1?�' i1 99.64 /° +97.4 +95.8 I + It I 7' 1 1 99.4 I `off / ti / 101.1 t 99.8 1 +100.3 1 1 I ' 1 I d/wl I 1 1\k al }v �aJC. bituminou. pallor Une 1 I 1as.7 .------- 1 102.4 102.1 101.6 101.0 NOTE . • UPPER 63rd TT. N. This survey shows the relationship S 1 between existing structures and features horizontally and vertically. It is not a Boundary Survey, and no attempt was made to determine boundary lines. • Landmark Surveying Inc. BENCHMARK : South edge of concrete garage slab 1 21100 Olinda Trail North on this site has an elevation of Scandia, Minnesota 55073 101.13 feet; project datum. , Amy Job Number 99-1X...4 1 ti CITY OF OAK PARK HEIGHTS f w 14168 N. 57th Street•Box 2007 Oak Park Heights,MN 55082 Phone: (612) 439-4439 •FAX 439-0574 - � August 18, 1999 Mr. Steve May Classic Home Design,Inc. 6750 Stillwater Blvd.N. Stillwater,MN 55082 Re: Building Permit No. BP-99-00745 Project Address: 5670 Newgate Circle N.,Oak Park Heights,MN Dear Mr.May: On May 11, 1999 I wrote to you regarding the special conditions established by the Autumn Ridge Declaration of Protective Covenants. These conditions specifically state: "Front exteriors must be stucco,brick, stone or wood,or be materials of such design,character and quality as the Architectural Control Committee deems appropriate. Maintenance free siding may be considered for the front exterior if used in combination with significant areas of brick, stucco, or stone." I reiterate,as I did in my conversation with Jeff Gans, earlier today;the covenants must be adhered to and brick placed as part of the p orch area in the front of the home. Until such time that the covenants are complied with and all necessary inspections requested and passed,I will not issue a Certificate of Occupancy for the residence. If you have any questions please call me. Sincerely, - C Jim Butler, Building Official JB:jah pc: Tom Melena, City Administrator - Kris Danielson,Community Development Director Mark Vierling,City Attorney Tree City U.S.A. tr. City of z Oak Park Heights 14168 57th Street N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memo To: Tom Melena, Ci ty Administrator Kris Danielson, Community Development Director Scott Richards, City Planner Karen Sliimon, City Engineer Mark Vierling, City Attorney Mayor and Council ' From: Jim Butler, Building Official / Date: ul J Y 15, 1999 Re: Accessory Building at 15244 Upper 63rd St. N. The purpose of this memo is to serve as a reference as to the activity regarding the above-referenced subject. On July 2, 1999 I mailed a de J Y � tailed letter to Mr. Barry Torgerson regarding the above-referenced subject. This letter was mailed to him by Certified Mail and Return Receipt was requested. To date, I have not received a response from the Postmaster that my letter was delivered; accordingly, I have mailed a second copy of this letter to Mr. Torgerson via first class mailing. • TREE CITY U.S.A. x� .,4. CITY OF . OAK PARK HEIGHTS E GHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 July 8, 1999 Jack Krongard Construction 14791 60th St.N. Oak Park Heights,MN 55082 Re: Update on outstanding corrections Dear Mr.Krongard, On June 15th you and I met with Kris Danielson to go over some outstanding Correction Notices and other issues in your Valley View Estates Development. To date there are still many outstanding corrections to be made. As a result I'm following up with this letter to once again bring these concerns to your attention. The following correction notices were copied you and sent by fax on May 21, 1999. 14775 Upper 56th St.N. 1) The connection between the post and beam was to be done with treated materials. You need to remove the fir pieces of wood and replace them with weather resistant materials. 2) You were to fill the void area under the stoop and walk for this address and the adjoining property of 14773 Upper 56t. St.N. No inspection was called for and I must have a letter from you explaining the corrections made. 3) An as-built certificate and the certification of pin placement must be submitted for review and approval granted prior to the release of the escrow. In addition, the corrections above must be completed. 14781 Upper 56th St.N. On November 2, 1998,a Certificate of Occupancy was issued with the following conditions to be met: 1) Tub drain to be fire stopped. 2) All gas lines were to be marked. 3) Secure sump pump cover. On 10-30-98,I was called to do a final re-inspection and none of the listed corrections were made. At this time I informed you a re-inspection fee of$42 would be charged and corrections were to be made by 11-5-98. To date I have not received the$42 fee for have I been called for a re-inspection. 14870 Upper 57th St.N. ---Unit#4 On April 22, 1999 a Certificate of Occupancy was issued with the following conditions to be met: 1) Sump pump cover to be installed and secured. 2) Shut off valve to be installed at the dryer. 3) Repair poly in the basement. Corrections were to be made within 10 working days. To date I have not been called for a re-inspection. Tree City U.S.A. Correction Notices Continued Page 2 14871 58th St.N. ---Unit#1 On November 8, 1998 a Correction Notice was written covering the following items. 1) The nosing on the hardwood floor was to be cut back at the top of the stairs. 2) A final inspection must be completed and a Certificate of Occupancy must be issued. 14833 57t St.N. 1) The 6x6-deck post is out of plumb. We discussed this matter and you stated that your subcontractors had embedded the post in concrete and it could not be moved. The post is approximately five inches out of plumb and must be removed by your concrete and carpenter contractors and properly installed. 14870 57th St.N. and 14871 581 St N. 1) The siding on the East Side of the building is blowing off and must be repaired. 2) Due to change in elevation eight foot retaining walls were constructed on the East end of the building. These are to have at a minimum a cedar post fence to stop people before reaching the edge of the wall. 3) On the West property line, south of the retaining wall,the weeds need to be - removed and sod put in place. 4) The rip rap spillway was not accepted by the City's Engineers. I am enclosing a memo from Karen Shimon for your review. Please submit plans for approval prior to any modifications or construction of the spillway. 5) An as-built certificate and the certification of pin placement must be submitted for review and approval granted prior to the release of the escrow. In addition, the corrections above must be completed. Vacant lots at corners of 58th and Upper 56th and Osgood Ave. I _ The City has again received several calls regarding the tall grass on these empty lots. These areas are to be properly cut and trimmed on a regular basis. In addition,the construction trailer and temporary walkways must be removed immediately. Should the City have to address these issues any further you will be charged for staffs time. Water Meter Touch Pads I am enclosing a letter from Jay Johnson,Public Works Director regarding these issues. This letter was dated May 12, 1999 and to date no corrections have been made. Correction Notices Continued Page 3 Inspections: Upon completion of ALL corrections at each address contact the appropriate City staff personnel to make the inspection. Should additional inspections be required due to incomplete work or due to the corrections having not been made,a re-inspection fee shall be charged and paid prior to any action being taken by the City's staff. All of these corrections must be made, inspected,and approved by the City by July 30, 1999. We have had a very good working relationship and I would greatly appreciate your immediate attention to resolving these issues. Should you have any questions you may contact me at City Hall. Sin erely, L.)--2/32,-/ Jim Butler Building Official Cc: Tom Melena,City Administrator Kris Danielson,Community Development Director Jay Johnson,Public Works Director Mark Vierling, City Attorney Karen Shimon,City Engineer • CITY OF OAK PARK HEIGHTS 14168 North 57th Street • P.O.Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 CERTIFIED MAIL July 2, 1999 RETURN RECEIPT REQUESTED Mr. Barry Torgerson 15244 Upper 63rd St.N. Oak Park Heights,MN 55082 Re: Accessory Building @ 15244 Upper 63rd St.N./Building Permit No. BP-98-00658 Dear Mr. Torgerson, This letter is to inform you of the status of the permit as above-referenced. The following is a review of events and inspections that have taken place during the construction of this project: Sept. 22, 1998 I wrote a correction notice addressing the problem of the installation of your driveway to Upper 63rd Street North. You had raised the grade of this driveway to approximately two feet above original grade. In doing so you basically created a damn stopping the natural drainage to the East from all lots West of your property. The correction notice stated that you were to install a culvert or two as required to allow for proper drainage from the West to the East. October 22,1998 I addressed a letter to you stating that the City Engineers were requesting an engineered drainage plan. November 20, 1998 You informed me that you were not going to submit a drainage plan nor were you going to change the elevations of your driveway. On this same date I posted a Stop Work Notice informing you to restore the driveway to the existing grade and that a$47.00 re-inspection fee would have to be paid. December 7, 1998 I received your drainage analysis report and immediately faxed a copy to our City Engineer,Karen Shimon, for review. Tree City U.S.A. December 8, 1998 Karen Shimon and I did a site investigation to allow her to view the problem at hand. December 9, 1998 Miss Shimon's thought it would be best that we return to the site to shoot elevations of the driveway, culvert,and adjoining home and detach garage on your neighbor's property. You were present at this time and we did inform you of the elevations and discussed the potential problems of flooding and erosion. December 10, 1998 You stopped by City Hall to ask for permission to proceed with your project. I informed you that I had not received a reply from the City's Engineer approving the drainage analysis and that until I received a reply of approval no work could be done on the site. December 11, 1998 I received a letter from the Karen Shimon,the City's Engineer,rejecting the drainage analysis report you had submitted. You were advised to revise the plan. On this same date I sent you a copy of this letter. December 11, 1998 I also addressed another letter to you outlining the events from December 7 to December 11, 1998. Reminding you that there was a Stop Work Notice on the project. Informed you there would be a$47.00 re- inspection fee charged as well as a bill for the time spent investigating this problem to be paid prior to further construction. *** In addition,I requested that you submit for the following elevations on your driveway plan: 1) Top of slab of your garage. 2) Top of slab of your neighbor's garage. 3) Top of slab of your neighbor's basement. 4) Top of pipe at both the inlet and outlet. 5) Elevation of the swale at both the west and east sides of your driveway. And all other elevations which may be critical. ***Please note that the above requested information must be submitted on a Certificate of Survey. I am enclosing a copy of all the information to be noted on the survey. • June 28, 1999 I received a request from you to do an inspection of your driveway, at which time I drove by your residence and noticed that your silt fence is in need of repair. I have enclosed a diagram for proper installation and this should be done immediately. Recently,I have also received several phone calls from adjoining property owners concerned I am enclosing a copy of the City's Ordinance regarding landscaping requirements. It states that the sod is required in the front yard. Your corner lot has two fronts, both of which are required to have sod. In addition,I wish to inform you that the above permit, number BP-98-00658, is void because work has been abandoned for a period of more than 180 days. All of the information as previously requested must be submitted for approval prior to the issuing of a new building permit. Re-inspection fees and engineering costs shall be paid with new permit. If you have not complied with the requests of the City within thirty days,further legal action shall be taken. Should you have any questions you may contact me at City Hall. Sincerely, ;7...A.54edi Jim Butler Building Official cc: Tom Melena,City Administrator Kris Danielson,Community Development Director Mark Vierling, City Attorney Scott Richards,City Planner Karen Shimon, City Engineer Mayor and Council CITY OF • OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 March 4, 1999 Dan Metzger Welsh Capital,LLC 8200 Normandale Blvd. Suite 200 Bloomington,MN 55437 Ref: Zoning Certificate Dear Mr.Metzger, As per our conversation this morning I advised you that I needed to consult with the City's attorney regarding the Zoning Certificate. He has advised me that I do not have the authority to sign this document and should discuss the matter with our City Administrator,Mr.Tom Melena. Mr.Melena stated that the City would not sign any such document without a property search by the City's attorney and an on site investigation of all properties by the Building Official. The fees charged to your company would be$100 per hour for the City's Attorney and $47 per hour for the Building Official. In addition, should there be a need to involve the City Planner or any other City staff further charges would accrue. Such a search and inspection of the site does not would guarantee you that the City will sign the zoning certificate. Should you desire such an investigation,please contact me to make such arrangements. Sincerely, Jim Butler CC: Tom Melena,City Administrator Mark Vierling, City Attorney Kris Danielson,Community Development Director Tree City U.S.A. P PHA: FAX: 0t1 with People c-IT]111 u :^lcithpco iic.or� �'�� iII"^�rnatlonai Court Up w *' httn:r;oattit a wit rc.nie.orz CO 50021 V.Q.A. Bringing the World Together Up With People C'o G W. Olsen Construction Company 1902 South Greeley_ Street PO Bo\ 20 Stillwater. MN 55082 p With People. the international educational organization,is coming to Stillwater for a three-day ,ta■ the highlight of which is a public.two-hour show at 7:30pm on June 15th and 16th at Stillwater Junior High School. Up With People is a non-profit,non-religious organization and the !.!roup of I 10 college-aged students that will be in Stillwater represents over 23 countries around the world. Up With People's mission is to help bring the world together through friendship and understanding. This is accomplished through the unique combination of international travel, eonununity service, and the on-stage performance. This group has toured in the United States and Canada so far this year and beginning in late August,we will be travelling to Sweden and Denmark. and will end our year in Japan. Since the program focuses on experiential learning instead of classroom learning,we consistently ei e the members of the group opportunities to learn more about fields they have interest in by shadow ing professionals. While this is usually done with a small number of the students on days w hen the rest are participating in community service projects,we have a great chance in the Twin Cities area to plan a career day for the entire group. Our goal is to give each cast member the opponunit■ to spend the day one-to-one or in small groups with a professional in their field of interest This provides a change in our regular schedule.a good experience for the students to leani more.and the chance for you to meet some of the enthusiastic students from around the US and the world. The students would spend a part of the day with you on Monday June 14th, 1999 from appro\+matcly gam until 3pm although these hours are slightly flexible. During the day,we would like\ou to show them what you do on a normal day and explain to them different aspects of your Job. The plan is not for you to take time away from the job. You would be able to carry on your o orkda■ as usual with the student following you through the day and possibly asking some questions about your job. Thank■ou for taking the time to read this letter,if you are interested in participating,please contact me at the number below or fax the accompanying form to 651439-8555. If you have any questions or know of another professional who may be interested in spending time with the students. I can be reached at 651-439-5410. Sincerely. Cinqieheit.)--17 )/Z. Chansse Davis White Plains. NY POLICE DEPARTMENT ;!� -\ CITY OF OAK PARK HEIGHTS Y0_��r `�'! 14168 57TH STREET NORTH• P.O. BOX 2007 LINDY SWANSON /f a . . OAK PARK HEIGHTS, MINNESOTA 55082 CHIEF OF POLICE Y 'N I' �� TELEPHONE: (612) 439-4723 r,�;v �!� FAX: (612)439-3639 �' � EMERGENCY:911 TO: Mayor Schaaf M E M 0 Members of City Council FROM: illindy Swanson,Chief of Police DATE: August 3, 1999 SUBJECT: Traffic Control Signage Recomendations In a recent tour of the community I observed that there are no traffic control signs at the intersection of 58th St.N. &Memorial Ave.N. This area is a"T"intersection with west bound 58th St.N. meeting Memorial Ave.N. I would highly recomend that stop signs be placed on both north&south bound Memorial Ave. at 58th St. N. and that no signs be placed for west bound 58th St.N. Secondly, I have had a few contacts over the last several months in regards to speeds on Y g l� north bound O'Brien Ave. Officers have saturated the area with radar and we have placed our Mobile Radar Display Unit in this area,but the problem is that when our squads are there they are readily visible and motorists obviously then choose not to speed. Residents have asked that the City Council consider the placement of a stop sign on north bound O'Brien Ave. at Upper 54th St.N. This intersection is a four way intersection with all directions, with the exception of north bound O'Brien Ave.,currently posted with stops signs. Thus,a stop sign for north bound O'Brien is only needed for the purpose of disrupting this"straightaway" type roadway and hopefully by forcing traffic to stop at this location it will also be slowed down. Should you have any questions or comments in regards to either of these recomendations,I will be present at the meeting on Tuesday,August 10, 1999. CITY OF OAK PARK HEIGHTS 4 {X emo s + August 19, 1999 To: Mayor, Council, and Administrator From: Judy Hoist, Deputy Clerk/Finance Director Re: Senior Citizen Garbage Rates The City has 43 seniors and/or disabled citizens that are receiving a reduced rate for garbage pick-up. These residents were grandfathered in when we switched contracts from USA Waste to Superior. They are using a 38-gallon container and their current rate is $4.25 per month. The regular 38-gallon container is $4.50 per month. I would suggest you keep the $.25 difference between the senior rate and the regular rate for these residents when the increase in garbage rates go into effect on October 1, 1999 and July 1, 2000. This would increase the grandfathered in seniors from $4.25 to $4.75 October 1St and from $4.75 to 5.25 July 1st The cost to the City for this reduced rate would be $10.75 per month. Our time on the phone with the seniors answering questions as to why they are no longer getting a reduced rate would probably cost more than the $10.75 per month. S . OAK PARK HIIGHTS 4 Memo To: Mayor and Council From:Thomas M. Melena, City Administrator Date: 08/20/99 Re: Name Clarification There needs to be some clarification as to the name for the pond and the nature area in Boutwell's Landing. At the City Council meeting on June 22nd, 1999 a request was made to name the pond in Boutwell's Landing "Haase Pond" and the westerly nature area "Haase Nature Area." During the approval of the final plat for Boutwell's Landing there was not a specific reference to accept the names for the pond and the nature area. •Page 1 OAK PARK HEIGHTS emo To: Mayor and Council From:Thomas M. Melena, City Administrator Date: 08/20/99 Re: Adoption of Annexation Policy City Attorney Mark Vierling will have updated information on the Annexation Policy to be distributed at Tuesday's City Council meeting. If you have any questions, please let me know. •Page 1 • ` CITY OF OAK PARK HEIGHTS s rr 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights.MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 August 10, 1999 Mr. Chuck Hedlund, Chair Oak Park Heights Planning Commission Gentlemen: At the City Council meeting of July 27, 1999,the City Council passed a motion whereby they directed staff to send a letter of clarification for staff support to both the Planning Commission and to the Parks Commission. It was requested by City Council that the letter indicate that the City Council has full faith and knowledge of the presentations being made to the Parks Commission and Planning Commission pertaining to directions given by the City Council. They further ask that it be pointed out that the City staff is presenting to the Commissions the directions of the majority of the City Council, that the City Council is being kept apprised of that dialogue and that the information presented is, in fact,the direction given by the majority of the City Council. As the City Administrator, I will point out that we have standards for the staff to adhere to and one of the major portions of that standard is to be truthful as to the City Council's positions on any and all matters as represented to the advisory boards and commissions. If there is need of clarification on any item, please feel free to contact either me directly, or the Mayor and Council to provide additional clarification. Sincerely, Thomas M. Melena City Administrator TM CC: Planning Commission Tree City U.S.A. I � CITY OF � r OAK PARK HEIGHTS s �! - 14168 North 57th Street • P.O.Box 2007 • Oak Park Heights,MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 August 6, 1999 Mr. Kevin Furlong, Chair Oak Park Heights Park Commission Gentlemen: At the City Council meeting of July 27, 1999, the City Council passed a motion whereby they directed staff to send a letter of clarification for staff support to both the Planning Commission and to the Parks Commission. It was requested by City Council that the letter indicate that the City Council has full faith in and knowledge of the presentations being made to the Parks Commission and Planning Commission pertaining to directions given by the City Council. They further ask that it be pointed out that the City staff is presenting to the Commissions the directions of the majority of the City Council, that the City Council is being kept apprised of that dialogue and that the information presented is, in fact, the direction given by the majority of the City Council. As the City Administrator, I will point out that we have standards for the staff to adhere to and one of the major portions of that standard is to be truthful as to the City Council's positions on any and all matters as represented to the advisory boards and commissions. If there is need of clarification on any item, please feel free to contact either me directly, or the Mayor and Council to provide additional clarification. On Monday, August 9, 1999,the City Council will attend a joint meeting with the Parks Commission. That meeting is set for 6:00 p.m. for here at City Hall. One concern that the City Council has asked me to address is that in the past, as joint meetings have been scheduled that there was not always 100% attendance by the parties involved. That attendance problem only goes on to exasperate any communication problems that exist. As a result, the City Council is requesting that everybody clear their schedules for this very timely meeting to talk about communication, but also long term goals and funding mechanisms that the City Council would like to have the Parks Commission address. If Tree City U.S.A. Mr. Kevin Furlong August 6, 1999 Page -2- you could please make all efforts to attend this very important meeting, it would be very much appreciated by the Oak Park Heights City Council. Thank you very much. Sincerely, vrilmts Thomas M. Melena City Administrator TM O CC: Park Commission City of Oak Park Heights 14168 57th Street N.•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Interoffice Memo To: Mayor and City Council From: Public Works Director, Jay Johnson, PE CC: City Administrator, City Engineer Date: 07/22/99 Re: 58th and Oakgreen Traffic Control Recommendation: 1. Authorize Public Works to obtain and install "Trail Crossing Ahead" signs on Oakgreen Avenue both north and south of the new intersection. The exact location of the signs to be determined. Funding for the signs will be from the Streets Maintenance budget for signs. 2. Authorize the painting of the trail crossing area as an add-on to the 58th Street Project or Oak Park Blvd/City Hall Parking Lot Project. Background: Joe Anderlik has checked with his traffic section on the need for additional traffic control at the new intersection of Oak Park Blvd. and Oakgreen Ave. According to his traffic engineering section the stop signs for the streets entering from the east and west onto Oakgreen Avenue are the best method of traffic control for vehicular traffic. I am in full agreement with this recommendation. For the safety of bicycle and pedestrians crossing Oakgreen Avenue we could install"Trail Crossing Ahead"or Pedestrian Crossing Ahead" signs on Oakgreen Avenue both north and south of the new intersections. I did not talk to Joe about the possibility of installing Bicycle Stop signs on the trail. The youthful riders mostly ignore the stop signs we have installed on the trail at Oldfield Avenue. TREE CITY U.S.A. • MEMORANDUM TO: Mayor and Council FR: City Coordinator RE: Possible Joint Venture with Mahtomedi to construct 211D ice sheet DA: May 28, 1999 Discussion: As you know,Mayor Kimble,Councilmember Zoller and city staff have been meeting with representatives from Mahtomedi and the St Croix Valley Hockey Association ("SCVHA")to determine the feasibility of joining with Mahtomedi to construct a 2ND sheet of ice.The Committee has concluded that the question of ice time availability/apportionment needs to be resolved before we proceed to the next step. We now have information related to the ice time distzibution and Mayor Kimble has directed that this matter be placed on the agenda and discussed at the 4:30 P.M.portion of the meeting Tuesday. I am attaching a proposed ice time distribution worksheet that was developed for the purpose of determining whether or not adequate ice time would be available to all potential users if a second sheet of ice was constructed at the present sports complex site (i.e.,adjoining the present ice arena).The worksheet indicates that there would be approximately 3600 hours of ice time available over a 22-week period if there were three ice sheets. The focus is on a 22-week hockey/skating"season"that begins about mid October and ends about mid March. This is the period of time that the majority of the use takes place among the High School Varsity teams,association programs and the"free skate"programs. SCHVA officials have stated that they need at least 1800 hours per year to carry out their programs. They have also stated a concern about the number of hours that would be available to them in the future,given growth projections for the Stillwater area. Mahtomedi has stated that they would like to be guaranteed 825 hours(combined)a year for the Mahtomedi High School ("MHS")and for the Mahtomedi Hockey Association (MHA)programs if they are to participate in the financing of the 2ND sheet of ice. The worksheet indicates that,after the ice time is apportioned to Stillwater Area High School ("SANS) and MHS varsity trams,approximately 1752 hour' are available to the SCVHA and 632 hours would be available to MHA(which is acceptable to MHA). In regards to the SCVHA request,it would appear that they would be able to obtain at least 1800 hours per year. With two sheets of ice the SCVHA has only about 1454 hours available to them.The addition of a third sheet of ice would provide an additional 298 hours and they would then have at least 1752 hours available. Although it is true that a considerable number of these hours are weekend hours or would start at 9:00 P.M., and are less desirable hours,it still appears to be a better situation that what exists with two sheets of ice. ,I believe that t some of the hours that are listed as Skating Programs and • Public/other use could be available to the SCVHA.I have tried to make sure tha t adequate non-hockey ice time is available for"public"use of the facilities.Therefore,we allocated these hours on the"high side"and all of the hours shown may not be needed for that purpose.On the other hand,like I said above,we need to make sure that the"public" has reasonable use of the facilities. Further,SCVHA officials also have stated that they will need to buy almost 500 hours from other arenas this upcoming season and that,where in the past they have purchased these hours from Somerset,Hudson and St.Mary's Point,that these hours may not be available from the arenas.Therefore,I think this is even more evidence that having three sheets of ice would be highly beneficial to the SCVHA. In regards to future growth,I have obtained growth projections from ISD 834. It is my understanding that IDS 834 has used a growth rate of about.6%per year for the next five years—or 3%total for the five years period(1999-2003).Presently there are approximately 500 youth participating in SCVHA programs.Although,it is difficult to predict exactly what the future will bring,the ISD 834 projections would appear to indicate that only an additional 15 or so youth would be participating in the SCVHA programs by the year 2003. As I have stated at many of the meetings that I have attended regarding this issue,I don't think that the City's mission should be to build an arena for the benefit of another community. However,I do believe that if there are residual benefits such as providing more ice time for our area residents,especially if doing so provides a better financial position (i.e.,more net revenues, etc.)then I believe the Council should strongly consider doing so. In this case it appears that there may be some economies that would result in costs that are proportionately less than the present operations. In that regard,the Council should, if they are comfortable with the proposed ice time distribution summary,order a proforma to determine if the construction and operation of a 2 ND sheet of ice is financially feasible.The Committee that has been formed to study this issue is recommending that Springsted,Inc. be commissioned to do the proforma. Springsted has participated in some of the discussion related to this issue and they are prepared to go forward with the proforma, There are some additional issues related to the possible construction of a 2ND sheet of ice (such as the cost of the proforma and how this cost will be shared)and I will be prepared to discuss them further with you Tuesday. Recommendation: Council review ice time distribution scenario and determine if a profonma should be developed for future decision on proposed additional ice arena. j.^ Stillwater City Coordinator's ( Estimate of Proposed Ice Time Distribution (22 weeks - Mid October thru Mid March) Rec.Center Rec. Center Lily Lake 2 Sheet Main Sheet Total SANS(Girls and Boys} Games 80 80 Practice 94 94 95 283 � MHS (Girls and Boys)- Games 80 80 Practice 38 38 37 113 . SCVHA 522 550 680 1752 it MBA 172 460 632 . Skating Programs 50 50 128 228 ;- Public/other ___t___ 100 Totals UM 1200 ,1200 3600 Recap: ' SANS 363 MRS 193 SCVHA 1752 MHA 632 Skating Programs 228 Public/other 432 Total X00 Assumptions: 1. Each arena would produce about 1200 hours of ice time during the 22 week period. 2. Mahtomedi High School and Mahtomedi Hockey Association would need 825 hours(combined). desires about 1/3 of 2"sheet ' 3. Mahtomedi Hockey Association des eet ice time_ h 4. Mahtomedit High School games would be played on the Main sheet. • ( . ,`(-•C ED 1'' 115 E Si VENN PLACE,SUITE 100 SAINT 'AIIL.MN 55101.2887 � 651.22 -3000 FAX 651-223.3002 SPR1NGSTEt Pubis(finance Advis is ■ April 21 1999 Mr. Nile Kriesel, Coordinator Mr. Jon Hohenstein, City Administrator City of: tillwater City of Mahtomedi 216 Not h 4"'Street 600 Stillwater Road Stillwatc r, MN 55082-4898 Mahtomedi, MN 55115-2098 Re: I e Arena Project Dear Ml Kriesel and Mr. Hohenstein: Springsl 3d Incorporated is pleased to be working with the Cities of Mahtomedi and Stillw ter on the prof 3sed joint ice arena project. The Study will provide financial information necessary for the Citit s of Mahtomedi and Stillwater to make a decision regarding the feasibility of'Coining together to construct a second sheet of ice at the St. Croix Valley Recreation Center. It v1(Ill also provide in analysis of the feasibility of adding a second sheet of ice, as well as the renolItion of Lily Lak s Arena. We can begin the process immediately, and estimate that it will take approxir lately eight weeks to complete, depending on the availability of the information necesss-y to perform the analysis needed. The firs step in this Study is gathering the necessary information. Representatives of Springst 3d Incorporated will need to work directly with the City, the ice arena manager, local hockey associations, and other organizations that may have information or be potential users of the facili y. We haw found in other ice arena studies that the information collection process can e very time-intE isive. A starting point for this project will be a review of previous Ice arena tudies done in 1997 for Stillwater and Mahtomedi to determine what information Is applicable'to this Study. ,any information that you have already collected, including previous grant applications and prel urinary ice arena pro forma, will help minimize the costs and the time to complete the project. Examples of information which would be helpful are: • F-ojected Revenues • F oojected Operating Expenses • F)tentlal users of the ice arena, including contact names and phone numbers • C ther potential revenue sources • C ther potential funding sources for construction costs • P)tential off-season uses for the arena and projected revenue • F nancial performance of the existing facility to date SAINT M ;1.,MN • MINNEAPOLIS,MN • BROOKPIEU),WI • OVFALANr)PARK,KF - WAstn c rnN,DC DES MU iS,1A 1b mlah7.1tr City of ;,tillwater,Minnesota City of I Aahtomedi, Minnesota i April 21. 1999 I Page 2 Please send me the information as soon as possible, so that we will not duplicate any work. Please ail me at(651)223-3025 if you have any questions. Sincere y, 1 .t.b-,) &4.A.-rh--ifiv a n G. Klumpp,Vice Presid Client F epresentative smm cc: !Ar. David L. Wettergren, Consultant, Management Services As. Susan E. Mershon,Technical Analyst 6 . \s mah1Jtr OAK PARK HEIGHTS 4 r � � ar emowF To: Mayor Schaaf, Councilmember Swenson and Councilmember Byrne From: Lisa Schleusner, Deputy Clerk/Admin. Secreta + ►' Date: 07/19/99 Re: Photographs Enclosed are your proofs for the "Wall of Fame". Please view the proofs and select the picture that you would hke to have enlarged for the wall. Just place an "X" on the back of the photo you select and return them all to me as soon as possible. If you have any questions, please contact me. Lisa •Page 1 . _., �� CITY OF • � • :• - . . �: . ' . ._� OAK PARK HEIGHTS • te' 14168 North 57th Buser • P.O.Box 28O7 • Oak Part ROOM.NIN 550822007•Phone:651/435-4439 •Fax,651/- Fax Transmittal To: 1 j odd arttEr6o ri, Fax #: (old - Ri-l-s-- sq-75 From: U sa, Sale usvu r Date: + tiLak, c-1, 1999 Subject: Acatut+ Total Number of Pages, including cover sheet: 2-- Tree City U.S.A. JUN-21-1999 15 27 P.01i01 FQODS ow • City of Oak Park Heights P.O. Box 2007 Oak Park Heights, MN 55402 Attn: Jay June 21, 1999 Dear Jay, In response to your request for a charge account with Rainbow Foods. We will need the following information to enable us to consider you for an account; 1. Company name and a brief summary of the service that your company offers. 2. The store location you wish use. y htous . 3. Approximate S amount you will be spending per month. 4. List of authorized signers for your account or system you wish to use. Also once approved any changes in signers would need to be submitted in writing to the main g 8 e office Any changes would be effective the following Monday. 5. Contact person for the account, including telephone and fax number. 6. Billing address. 7. Tax exempt number. 8. A list of at least three credit references,with addresses,phone numbers and account numbers included. Our terms are Net!)0. All checks should be sent to the address at the bottom of this page. Please mail your reply back to the address below or you may fax it to me at 612-945-397S. Thank you for considering Rainbow Foods. Cordia Todd Anderson Accounts Receivable BOOO EXCELSIOR BOULEVARD - HOPKtN5. MN 5 5 3 43-2094, 612.94542900 FAX 61Z•931.O1B4 TOTAL P.01 • CITY OF OAK PARK HEIGHTS „AZ" 1, 14168 North 57th Street • P.O, Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439 4439 • Fax 651/439-0574 VIA FACSIMILE June 21, 1999 Mr. Todd Anderson Accounts Receivable Rainbow Foods 8000 Excelsior Blvd. Hopkins, MN 55343-2094 Re: Charge Account Dear Todd, The City of Oak Park Heights is interested in opening a charge account with the Rainbow Foods located at 5801 Neal Avenue North, Oak Park Heights, Minnesota. We are a government agency and we are mainly interested in charging between$150 and$250 per month for meeting meals(deli trays), rolls, soda, chips/snacks, coffee, creamer, sugar, paper plates,plastic forks, spoons, knives, salt,pepper, etc. The authorized signers for the account would be Lisa Schleusner, Roshelle Noeker, Jeff Kellogg and Rollie Staberg. Lisa Schleusner would be the contact person for this account. Our billing address is City of Oak Park Heights, 14168 - 57th Street North, P.O. Box 2007, Oak Park Heights, Minnesota 55082. If you have any questions or need any further information,please contact me at (651) 439-4439. Sincerely, Lisa M. Schleusner Administrative Secretary/Deputy Clerk Tree City U.S.A. OAK PARK I[EIGtITS Wig� Memo *. _, vim` To: Mayor and Councilrnembers From:Lisa Scbleusner, Deputy Clerk/Admin. Secretary Date: 06/25/99 Re: Meeting with MNDOT There will be a meeting with Todd Clarkowski and Adam Josephson at City Hall on Thursday, July 8, 1999 at 1:30 p.m. to discuss the latest layout proposals for the bridge project. If you have any questions, please let me know. Lisa •Page 1 . � "` CITY OF • OAK PARK HEIGHTS 14168 North 57th Street • P.O.Box 2007 • Oak Park Heights,MN 55082-2007 • Phone: 651/439-4439 • Fax: 651/439-0574 April 29, 1999 Mr. Dan Parker Stillwater Area High School/ISD#834 1875 S. Greeley St. Stillwater, MN 55082 Dear Mr. Parker: Enclosed please find four original First Amendment to Conditional Use Permits. Please have these documents signed off where I have indicated. Please keep one original for your files and return the other three to me. I will then forward one to Washington County. Also enclosed for your files is a copy of Resolution 99-04-23 A Resolution Determining the Findings of Fact Affecting the Application by ISD#834 - Stillwater Area Schools for Amending Conditional Use Permit and Issuing an Amendment to the Conditional Use Permit as Originally Issued with Conditions Imposed. - If you have any questions,please feel free to contact me. Sincerely, 4,4 Lisa M. Schleusner Administrative Secretary/Deputy Clerk Tree City U.S.A. M. r PRINTCOMM CUSTOMER ADDRESS UPDATE Oak Park Hts City Michael Robertson 14168 N 57th St PO Box 2007 Oak Park Hts MN 55082 Once a year we make a special effort to update our mailing list. Please check your label and make any appropriate changes. We are also asking our customers to provide us with updated fax and e-mail addresses. We rarely send out fax or e-mail messages, but on occassion this is a very effective method of communicating. Last year we sent out a fax with a virus alert, a notice for the Paper Fair and Graphic Design event, and two Copy Center Swing Day discount notices. If you would like to receive additional information on other Communication.Media services, please check the applicable boxes. O Minnesota's Bookstore O Mailing List Services O Document Management Services O Federal and interoffice Mail Services Please fold this insert in half and return it by Monday, June 18 to PrintComm Attn: Jane Schmidley 117 University Avenue St. Paul, MN 55155 Or send it via fax: 651-215-5733 Or use e-mail: jschmidl @cmd.state.mn.us Thanks! . Is our label correct? Please make changes below: Name: Thbrflas M . Meiena- Department: C� •L t. , i e r Unit: Cvt_t.i off' OQ.4. ark.k. I�gql'14-5 Box Number, Mail Stop:TO_& aCD 1 Street Address: 141 tog - 5 5 t• SS�j$�- Interoffice: X Yes O No Oat,RirL 8h+ � Do you have co-workers who would like to receive a copy of our newsletter? Is our label correct? Please make changes below: Name: Department: Unit: Box Number, Mail Stop: Street Address: Interoffice: O Yes O No 991-99 NVV `fined 1S e n u env Ai!si en!u n L1. 1- Ae p!wg0S suer :u d W WO31NIZId June 1999 FIRST PLACE / ...a `, ,# 10&) 1 LARGE POSTERS \ S ! ' .. Department of Administration f MAPE CALENDAR P - c 1 r -. --f _� ""` -';',:,:.-77,':- ' SECOND PLACE_3:s I rr _. I ,. FLYERS for Communications.Media PrintComm customers 'p max, DTAT OF �' TRANSPORTATION .F,46., ROADWAY SAFETY ipihiv AWARD CONFERENCE WINNERS! . !,; „0 , ',i,.*: ' 1! - ----,r..- , --c, 4.7.-nn Pictured here the winning entries for excellence in # , ,,l'i, -,,; tf ,. printing recognized in the IPMA, International : are 4th annual Cofarnca Publishing Management Association,Twin Cities $ Gotok,zstswa Chapter, Fine Printing competition. x£10 axmommitto `' Fine design and excellent printing usually go hand- �. � , °"�* �, in-hand so we both congratulate you for creating these ;- g# ' „&,-;41 FET'4 projects, and thank you for giving us the opportunity to i ' TARTS : output and print them for you! HERE Special thanks to everyone who provided us with < ii” samples for the contest entries. p PEWTER AM is pin this pis�?&tycxm°x,vrA , riil WAV xc 3 1f 4i 1 :!3 • a‘,........„4... M•.'!!. y. 8 '6 —46.... d"3S 4 Sf:s+avi „ T 3, i j :: ,S 43Yk v 45. uE lk wit z"4.-.w q . £ f 3F! A S i8 P ck. £& , aw!p„uaF ! .Yi < FIRST PLACE SPECIAL PROJECTS :,,> _ ;11 r - DEDEPT OF REVENUE DIVERSITY CALENDAR w .. ' " O >� ( nly S i THIRD PLACE EE ANNUAL REPORTS ` `- fir,' n t s 3 DEPT OF ADMINISTRATION it f f ,, RISK MANAGEMENT aeibaT fi'396s a%3t,.'3Pa£ttDt{'''''''''''''''''*''''P' ',.# Il w 41 1 u*a`nt . —4, I '��' a 51�MMrrf,rIt -._„ MKS' 3 3&31Ki SECOND PLACE AND THIRD PLACE II"- SMALL POSTERS AND LARGE POSTERS DEPT OF ADMINISTRATION ,,%. ? "" PRINT COMMUNICATIONS WHAT PrintComm wins IPMA 0 In-house Promotional I SE'? RZ Excellence Award " ,. z PrintComm has won a national third $F place award for "excellence in promo- FIRST PLACE ��. �° ��,�PPfXoK i tional vehicles developed and used to BROCHURES promote corporate publishing and DEPT OF - distribution departments." ADMINISTRATION F EMPLOYEE SECOND PLACE Our submission included the calendar pictured above ASSISTANCE FOLDERS designed by Kim Anderson in our Creative Services PROGRAM MINNESOTA HIGHER unit. Also included were a Copy Center open house EDUCATION SERVICES OFFICE invite, User's Guide cover, and calendar pad which were printed on one press sheet using bamboo paper. 4 , ■ 4 Customers �' Customers Enjoy visited with r`. i es � m Festive Fact Finding v ' the graphic designers , A record number of customers attended our yearly and paper : � . Paper Fair and Graphic Design Event. May 5th. • vendors.. .1� ;; �k' Aj iz g s � y � p 4 '. n.#.:,°: ....,,n,%,:,,:-.,",' '.!..„.,......:,.'-,,...'., .,..... :.:. .:..,.,'i .: ...saw demos 3 , on our new l ' f? bindery ''.� t equipment... Itt,:,,,:::::::::-:-.,:-.figt., ,'4' •. .. "P ,• . -.,-.-:': :, .,:,,,iggiff-:.:.1 I A ..:,..M„ ....:.-:::... ::::.: , r` F Kim:Anderson 1 n omm •� g ,. d Pa CreativeServices graphic c Vi rigal designer, greeted customer , ,,: t and checked out << AFT, an easy r g electronic method If you have any questions, regarding this year's event or for sending jobs. £_ s suggestions for next year call Jane at 651.296.4273. Coming to a space near you... Introducing... To better serve our customers, we will F It . t � a Kathy Elverum recently joined the � T be placing Copy Center Drop Boxes ` PrintComm Copy Center team. With _,, in selected buildings. Kathy coming on board, the Ford i ' Each drop box has two large .' Building Copy Center will be able to drawers for customers to deposit •• resume 24-hour operations. Copy Center orders, a supply of , , The drive-up window hours will ,. order forms, and a handy shelf for remain 7 a.m. - 7 p.m. filling them out Customers will continue to request delivery or pick x: Sometimes it's the little things that count... up their orders. We aim to please and when a customer Does your building have a secure i asked us to try a different candy flavor, ; location that would be a good space i i. .... ... ....:.:41:g we were happy to oblige. Please enjoy a for a Copy Center Drop Box? Please - - tangy change when you drop off orders call Sharon Sigmon, the Copy Centers at all Copy Center locations including a , supervisor at 651.296-9891. the Ford Building drive-up window. ,.•;r..r...,,:s:' -, COMMUNICATIONS.MEDIA First Class ,, U Postage PRINTCOMM US S 651.296.3277 FAX: 651.296.2265 Permit No. 171 Copy Centers Hotline: 651.296.COPY St Paul, MN TTY: 651.282.5077 117 University Avenue•St Paul•MN 55155 Oak Park Hts City Providing Customers with Michael Robertson Graphic Design•Service Bureau Output•Image Assembly 14168 N 57th St Press•Bindery'Mailing•Delivery PO Box 2007 Three Copy Center Locations Oak Park Ht s MN 55082 http://www.comm.media.state.mn.us CITY OF OAK PARK HEIGHTS - s 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 June 18, 1999 Sandra K. Cullen TH 36 Corridor Co-Manager • Washington County Department of Transportation 11660 Myeron Road North Stillwater, Minnesota 55082 Dear Ms. Cullen: The City of Oak Park Heights has appointed David Beaudet as our representative to participate on the TH 36 Advisory Committee. If you have any further questions please contact me at City Hall 439-4439. Sincerely, Roshelle Noeker Secretarial Intern Tree City U.S.A. aUILEnTENHA WASHINGTON COUNT Do c Wen' m P., DEPARTMENT OF TRANSPORTAT o j V N Dinrm6�^ti John P.v..i�i� Deputy, . _.. e_ & PHYSICAL DEVELOPMENT r •; 11660 MYERON ROAD NORTH .STILLWATER, MINNESOTA 0.2-9573 D. iu w ..-.-. �t 651-430-4300 Facsimile Machine 651-430-4350 Deputy Direemr.Tr• ansportation Division HINGTon COUILJ ISOYwn PROGRISS&MOW June 1, 1999 Tom Melena Oak Park Heights City Hall 14168 57th Street North PO Box 2007 Oak Park Heights, MN 55082 Dear Mr. Melena, The Washington County Department of Transportation and Physical Development and the Minnesota Department of Transportation (Mn/DOT) are jointly undertaking a transportation planning study of the State Trunk Highway (TH) 36 Corridor between 1-694 in Oakdale to TH 5 in Stillwater/Baytown Townships and the Cities of Stillwater and Oak Park Heights. The purpose of the study is to complete a plan for the future needs and preservation options of TH 36 and local and county-state aid roadways located adjacent to TH 36. We would like you to join us and your neighbors in developing the plan for the future roadway system by inviting you to appoint representative to participate on the TH 36 Advisory Committee. The members of this committee will be policymakers, dents, and businesses from affected and neighboring communities in the TH 36 Corridor; school districts; metropolitan and sate agencies; and the Federal Highway Administration. 9 Y This committee will be active for approximately one year, starting in July 1999. The Advisory Committee will function remotely and operate largely from correspondence and common sources of information and data provided by the TH 36 Technical Evaluation Committee (TEC). The Advisory Committee will be briefed by the TEC at special meetings (approximately 2 to 3 in the next year) and open houses, and will serve as advisors to the local, regional, and state governing agencies with a recommended improvement plan for the TH 36 Corridor. An initial workshop will be held on June 29, 1999 from 5:00 to 6:00 p.m. at the Washington County Government Center with the Washington County Board of Commissioners, Mn/DOT, and community representatives. A separate notice will also be mailed announcing this workshop. Please contact either of us for more information or to answer questions you may have. We would appreciate your committee appointment response by July 2, 1999, so the committee can be activated during that month. Sincerely, de-v-111-e(e. JO:7( NEPA •- 1 4a-61--) Sandra K. Cullen, P.E. Debra Sorenson Nelles TH 36 Corridor Co-Manager TH 36 Corridor Co-Manager Washington County Department of Transportation Minnesota Department of Transportation and Physical Development 651-582-1724 651-430-4330 • r - -_ POLICE DEPARTMENT �' �, CITY OF OAK PARK HEIGHTS �klp �'r �"�i 14168 57TH STREET NORTH • P.O. BOX 2007 LINDY SWANSON } i� CHIEF OF POLICE -�� -‘ ',•, ,,��;� OAK PARK HEIGHTS, MINNESOTA 55082 �p NI\ ;°D TELEPHONE: (612) 439-4723 FAX: (612)439-3639 �`�� "0•� EMERGENCY: 911 TO: Mayor Dave Schaaf Members of the Oak Park Heights City Council FROM: Lindy Swanson, Chief of Police DATE: May 17, 1999 RE: Consent Agenda Item I had a concerned resident contact me in regards to the placement of a stop sign on south bound Novak Ave. N. at 55th St. N. At this time, this intersection is uncontrolled. After visiting the site I support this request and recommend that the Council order the placement of the requested sign. At this time, 55th St. N. dead ends just west of Novak, but there is a couple of homes in the effected area which could cause traffic to proceed west bound 55th St. and continue west of Novak Ave. Any additional development will contribute to traffic problems. RICHARD A. JORGENSON CHARLOTTE R. JORGENSON 5676 Oakgreen Avenue North Stillwater, Minnesota 55082 Telephone: 651-439-8498 May 24, 1999 TO: Mayor David Schaff City Council Members City of Oak Park Heights RE: Construction of 58th Street It has been brought to our intention that the matter of the construction of the median of 58th Street near Oakgreen Avenue will be discussed at the City Council Meeting Tuesday evening, May 25, 1999. While we are unable to attend this meeting, we would like our views expressed with regard to this matter. As you can imagine, having a median installed on 58th Street which would extend from Oakgreen Avenue west past our driveway would hinder the use of that driveway and we would object to it. We would request that if a median is installed on 58th Street, it either end before our driveway entrance or a break be installed in the median so we are able to turn both left and right when exiting the driveway and also enter our driveway from 58th Street from both the east and the west. Your thoughtful consideration in this matter will be appreciated. Sincerely, ,,/k1A.447 fr, r44114-. � A orgenson Charlotte R. Jorgenson 04/17/98 17:09 ECKBERG LAW 4 4390574 NO.798 D01 LAW OFFICES OF Eokherg, Lammers, Briggs. Wolf ' & Vierling. P.L.L.P. 1835 Northwestern Avenue Lyie J. EeiCierg Stillwater. Minnesota 35082 Dead K. Snyder Jcincs E. Lamtoers (612) 459-2878 Ureeb Piletichet Robert G. Br;sge4* FAY (ill) 439-2923 Mari,J. VierLingw Paul A. Wolff Gregory G. Gene,. ()9.14-096) Thomas J. Weidner* *Qc•1sR<d N<otral A.6,ir4lor&.Mcdumr Su a — *()e.1:li.d Nerlrai Adtvatrator S tt D. O19en COVER SH1rE'r FACSIMILE TRANSMISSION . . T MI SION '><ie.u��ed Rael l:atate$pcaial�.t DATE: April 17, 1998 Please deliver the following page (s) to: FAX NO: NAME: Mayor, Council er 1' a4n.s and Staff FROM: Mark J. Vierling f Sandv TOTAL NUMBER OF PAGES 1 , INCLUDING COVER SHEET. The pages comprising this facsimile transmission contain confidential information from Eckberg, Lammers, Briggs, Wolff & Vierling. This information is intended solely for use by the individual or entity named as the recipient hereof . If you are not the intended recipient, be aware that any disclosure, copying, distribution, or use of the contents of this transmission is prohibited. If you have received this transmission in error, please notify us by telephone immediately so we may arrange to retrieve this transmission at no cost to you. Violation of this confidentiality notice could constitute a basis for a claim for damages against the violation. If you received this communication 1 in error, please immediately notify us by telephone at (612) 439- 2878 . IF YOU DO NOT RECEIVE ALL OF THE PAGES, PLEASE CALL US BACK AS SOON AS POSSIBLE AT (612) 439-2878 COMMENTS : I am informed that after a debate among members of the municipal board that indicated a 2-2 deadlock to reopen the hearings and amend the legal description member Hultgren changed his vote and the Board summilarily accepted the first draft of the Order. As such the order will provide the Kern Center to OPH * * * * * * * * * * * HARD COPY WILL (NOT) FOLLOW BY MAIL To: Council Members From: David Beaudet Subject: Fire Protection Date: 03-12-99 The purpose of this memo is to advise you of my fmdings as to the possibility of revising building code the allow negotiations with city staff to allow for building modifications that help both parties reach their goals. I have sat in on this type of arrangement in dealing with the City of Minneapolis and the Minneapolis Club. The process allows for adjustments within codes to achieve the safety goals of the city and allows building owners to modify a building without bringing it up to current standards. In the case of Stillwater Motors the cost of the new paint booth installed is $150,000. Under the current city ordinances prior to the installation of this equipment the entire building would require a sprinkler system. The cost to Stillwater Motors to sprinkle is in the ballpark of $600,000. The building, as it current stands with an existing paint booth is not required to be sprinkled under the current or proposed ordinance. To allow the building owner the paint booth the compromise might look like this. A 4 hour fire wall construction to separation from room with paint booths to the rest of the building. In the next five years this bay is to have a sprinkler system installed and as the rest of the building is remodeled sprinkle piping would be installed in the b ilding. After 12 years the entire building is to be sprinkled. I believe it is in the best interest of the city that this building be sprinkled, its complete in 12 years. The building owner has a new paint booth. The special fire provisions to the city ordinances were adopted several years ago. The city has forced owners of buildings without sprinkler systems to install these systems in order to add space or paint booths to their buildings . I do not believe that city staff, after forcing building owners to comply, will recommend changing the past practices of the city to allow a negotiated process. I recommend that the city adopt the latest version of this fire protection ordinance,the one option under this fire protection ordinance is storage building size and when fire protection is required. Under the current ordinance, all storage buildings larger storage than 2000 square feet must be sprinkled(4000 square feet is the other option). To keep the rules consistent we should adopt 2000 feet. From:Kirk J.Schultz To:Tom Melena Date:6/1/99 Time:3:43:46 PM Page 2 of 2 Torgerson Torgerson Properties Inc. Properties Inc. 1000 a Road Phone: 651.415,1858 Shoreview,Minnesota FAX: 651.415,1859 55126 email: TPIKJS @AOL.COM F ni°le To: Tom Melena @Fax: 651.439.0574 From: Kirk J. Schultz, CHA Date: Tuesday, June 1, 1999 @ 3:25PM Re: Retention Pond between Newgate Circle and Newell Circle. Pages: 1, including this Tom: I would like to request that City of Oak Park Heights consider installing a Aerator in the Retention Pond located between Newell Circle and Newgate Circle adjacent to our home at 5660 Newgate Circle North. The pond is full of algae and looks real bad. It would be nice to be able to have this Aerator on a seasonal basis because the neighbor hood uses the pond for skating in the Winter Months. The neighbors in the area maintain the pond in the Winter which is fine however it really looks awful during the Spring, Summer and Fall. It also appears to be a real haven for the Mosquito as well and would hope this would help alleviate this problem as well. If you could please give this some consideration and get back to me in my office at 651.415.1858 or at home 651.351.7275 at your earliest convince. Regards, Kirk J. Schultz 5660 Newgate Circle North Oak Park Heights, Minnesota 55082 May 28, 1999 To: Tom Melena, City Administrator From: Judy Ho1st, Deputy Clerk/Finance Director Re: Utility Billing Clerk Position I would like to recommend hiring a Utility Billing Clerk/Accounting person to replace Nancy Putz. The reasoning behind this request is the volume of work my department has and the issue of segregation of duties. Nancy had been working full time from the 1St of November to the end of April due to the Audit season and the change to monthly billing of utilities. The utility billing job was Julie's, but with her workload with Community Development, Public Works, Building Inspections and Parks it just wasn't feasible to have Julie doing utility billing also. On May 1, we decided to try to reduce Nancy's hours to 32 per week. This is working ok, but still takes time away from myself or Gary to answer utility questions from walk-ins or the phone. It also cuts into Gary's time, as he has to do the utility deposits Nancy normally does. Since going to monthly utility billing,the amount of checks we receive daily has increased dramatically which results in increased deposits and receipts. It's not a tough job,just a time consuming job, but I'm not about to turn down cash. Nancy has also been helping with the accounting functions. She has been doing all the deposits and cash receipts part of our accounting procedure. She does the billing of our project accounts and any miscellaneous tasks I assign her. She was very helpful completing the schedules required for our auditors before and during audit season. Quite a few of these schedules are on going during the year, so it would be helpful if I had extra staff to keep these up to date. Now, budget season starts so I will be busy with that and could use the extra help for the daily tasks. In the area of segregation of duties, ideally, one person would be doing the work and another person checking, i.e. if Gary does the accounts payables, I check them, myself or Nancy should do the check reconciliation. If I am down to one less person,the checks and balances won't be there, which means we would be written up for that in the audit report again. This is not uncommon for small cities, but we have worked hard to correct that problem, I would hate to see it revisited. I realize we initially budgeted Nancy to be 20 hours per week, but it just hasn't worked out. The up side of that is that with Melanie quitting and you being gone for two months, we saved enough in wages to make up for Nancy being full time. (Now if you would just allow me to make a budget transfer from your department to mine,we'd be in like Flin.) It is my intention to budget for Nancy's position for the year 2000 as a full time position. I will split this 1/2 utilities and V2 finance. City of Oak Park Heights - 14168 57th Street N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439 4439•Fax 439-0574 Memo To: Mayor and Council, Parks and Planning Commission Members Cc: Tom Melena From: Kris Danielson Date: 6/3/99 Re: Autumn Ridge Block Party Kirk Schultz has notified us that Autumn Ridge residents will be holding their annual block party on June 12th from 11 AM to 3 PM at Newell Circle in Autumn Ridge. Kirk has extended an invitation to the City Council, Parks and Planning Commission members to join the neighborhood that afternoon. TREE CITY U.S.A. OAK PARK HEIGHTS Q emo -/:--- To: Mayor and Council From: Thomas M. Melena, City Administrator Date: 06/04/99 Re: First Council Meeting in August As we are reviewing the budget calendar and preparation of this document for Council review, it becomes obvious to us that we would like to have this document presented to you as early in August as possible. As you recall, the way this process works is the month of June is used by the department heads to put together their preliminary budget for submittal to the Administrator and the Finance Director. The month of July is used by the Finance Director and I to review those documents, put them in a final form so that we are ready to make a presentation to the Council the first part of August. Currently, the first meeting for August is scheduled for the 10th of August, which means that we lose one-third of the month before we even get started. We would therefore, recommend that we change that first Council meeting from the 10th of August to the 3rd of August. This then would mean that you would be able to have a presentation at that time, have the document in hand and then be able to start your review process so that you would have the next 45 days after that to review the document, give direction and make changes and then take and have a document by the 15th of September. Please remember that even that document is only preliminary and that the final budget will not be adopted until the November time frame. Per State law, a preliminary document and setting of the maximum tax rate has to be done by the September 15th date. If you have any questions or comments on this, please let me know. Thomas M. Melena •Page 1 OAK PARK HEIGHTS Memo .Y, To: Mayor and Council From: Thomas M.Melena,City Administrator Date: 06/04/99 Re: Utility and General Accounting Position For a great many years,the City of Oak Park Heights functioned with one person trying to handle all finance operations in the City. In that regard, Judy has done an outstanding job for the City. As we went through the budgetary process for 1998,it was realized by the City Council that that would not be enough staffmg for the necessary financial functions. As a result,a half-time Accountant position was added to the staff. At the same time, it was realized that approximately one-third to one-half of the secretarial position time would be used for utility billing operations. As we went into the 1999 budget, it was realized that we needed more accounting staff and therefore,a full-time Accountant was added to the operation. During the first six months of this year,we have seen more and more of a transition of the Community Development Secretary out of Accounting and into more Public Works,Community Development and utility secretarial operations. What this has done for us is ensured that we have a very good division of labor that makes our auditors very comfortable. It also means that we are getting not only utility operations addressed in a timely standpoint, but all of the rest of the Accounting issues addressed within the City. With the resignation of Nancy,we are looking at how to fill that position. Nancy has been working 40 to sometimes 50 hours per week during the first four to five months of the year and we find that that is invaluable to us to continue with total financial operations. As a result, we are requesting that you consider the attached memo from Judy concurring with this request that the City be authorized to advertise for a full-time accountant position to fill this critical need. The very good news is with my absence in Europe and the absence of our Assistant for approximately a one and one-half month time frame, we have the budgetary amount available in the Administration department to be able to cover the cost for this Accountant for the 1999 budget. With this in mind,we would highly recommend this action and authorization by the City Council. If you have any further questions or comments,please let me know. Thomas M.Melena •Page 1 OAK PARK HEIGHTS p emo P > ° .1\4 To: Mayor and Council From:Thomas M. Melena, City Administrator Date: 06/04/99 Re: Appointment of Administrative Assistant The City has advertised for a replacement for the Administrative Assistant position. In that process, we did receive twelve applications and we interviewed six people for that position. We have narrowed down the applicants and are presently checking references on those final applicants. As such, I will have a recommendation to the City Council on Tuesday evening. The purpose of this memo is to just keep you informed as to that status and that I will be bringing that final recommendation to you on Tuesday. If you have any questions on this, please let me know. Thomas M. Melena •Page 1 OAK PARK HEIGHTS m4 d h f .4,t,F g , s M. emo 'Q, r To: Mayor and Council From:Thomas M. Melena, City Administrator Date: 06/04/99 Re: Administrative Assistant salary and range If you recall, in the March time frame, the City Council adopted all of the position points, ranges and set salaries for all employees within the organization with the exception of the Administrative Assistant. As can be seen by the attached documentation, the Administrative Assistant has virtually the same point numbers assigned as a Police Officer. With that in mind, I would recommend that the same salary and range of a Patrol Officer in the City of Oak Park Heights be assigned to that of the Administrative Assistant. This means that the low end of the range for the Assistant would be $33,480.00 and the high end of the range would be 7,820.00. Obviously it takes four years for somebody to go from the start to the top of the range and, in our experience, most Administrative Assistants will not be here for that long of time. However, as they do start to have that much tenure in, we do find that their value increases dramatically. With this recommended action, we would now have completed all necessary modifications to the comparable worth plan and will be able to do the final tweaking of the document for final adoption by the City Council and submittal to the State of Minnesota Thomas M. Melena •Page 1 OAK PARK HEIGHTS Y h � • Memo To: Mayor and Council From: Thomas M.Melena, City Administrator Date: 06/04/99 Re: NSP Interaction I received a phone call from NSP toward the end of last week. The gist of the phone call was they wanted to have a series of meetings with Administrators for major players/customers of NSP so they could improve their corporate relationship with the customers in the ensuing months. As part of this,they even indicated that they would offer an honorarium of$75.00 to attend some of the orientation meetings. My response to them very quickly was as a city/governmental official, I could not accept an honorarium and, in fact, under the State's ethical practices laws, that would be a very clear violation of those laws and guidelines. As a result, I indicated to them that I would pass on this opportunity and that I'd always be willing to sit down with NSP and work with them in the future,but not through this particular workshop that they were holding. After considering the NSP position,I can't help but wonder if it wouldn't be worthwhile for us to have some type of a Council liaison to NSP. If that were the case,I would caution the same Councilmembers that they would not want to go to a symposium where they were offering an honorarium, but it does not mean that that Councilmember could not be even more actively involved in the coordination issues and communication issues with NSP, especially as they pertain to major questions or issues that we may have. With that in mind,I am recommending that among the City Councilmembers, you could designate one of your own to act as that liaison and that then I would act as principle staff member for that liaison individual as we are dealing in the future with NSP on communication items. I think this might be a way to both add clout to our relationship with NSP because at that point we are having a Councilmember involved,not just a staff member,but also it may be a way for the Council to have even better direct interaction with NSP on major issues. If you have any further questions or comments,please let me know. Thomas M.Melena •Page 1 OAK PARK HEIGHTS emu. Memo To: Mayor and Council From: Thomas M. Melena,City Administrator Date: 06/04/99 Re: Development Update The following ten items will be given to you as updates at the worksession starting at 6:00 p.m. on Tuesday evening. 1. Kern Center; 2. 58th Street; 3. VSSA Grading; 4. VSSA Parkway; 5. City Hall Connection; 6. Stagecoach Industrial Site; 7. St. Croix Mall Parking Lot; 8. a. John Arkell Apartment Project; b. John Arkell Annexation Area; 9. City Well; and 10. Highway 36/Osgood Frontage Road. All documentation and necessary information will be brought to the meeting by Staff so that you will have an update on these various projects throughout the community. If you have any questions on this,please let me know. Thomas M. Melena •Page 1 OAK PARK I I C IG UIT I, emo To: Mayor and Council From:Melanie Mesko, Administrative Assistant Date: 04/21/99 Re: Computer Purchases for Council Connectivity Per Council request, I have been working with the City's computer consultant to determine what is needed to provide the City with remote network connectivity. We would need to purchase a copy of Reachout Host for the City's host computer ($110.00) and a copy of Reachout Viewer for each of the remote computers ($110.00 each). We have also received a quote for computers, one laptop and one desktop. My understanding of the suggested process for this would be that the City would purchase the computers for a Councilmember interested, and that cost would be paid back to the City through a payment program. The laptop is a IBM Tbinkpad with a Pentium II Processor, 32 MB of RAM, 13" screen, 56k modem, an internal hard drive and CD-ROM, and Windows 95/98. This computer costs $2,520.00. The desktop computer is a Pentium 350, 64 MB of RAM, 15" monitor, 56k modem, and hard drive. This computer does not have a CD-ROM, but we can get that. I wanted to make sure that we had at least a quote for you to consider. This computer costs $1,595.00. This would work as follows: each computer that is remotely connected can dial into the City's host computer and e-mail and look at selected files. This would •Page 1 give the Council an opporhwity to communicate with the City, as well as allow for remote employee networking in the future. That is the basic information as requested. Please let me know if you are interested, if you would like additional information on these computers or other computers, or if you have any questions. Thanks! •Page 2 A. -L : = y{ Senator Gary W.Laidig G'.11111-Ifs 1111?�■1`;f 111 II It 'G;I(It't h"C Ill 11't-111111 District 56 rirtrnirri ..-if rtt.ru11ioiira4- 855 Eagle Ridge Lane Stillwater,MN 55082 (612)439-2808 Senate Capitol Office: 141 State Office Building State of Minnesota 100 Constitution Avenue St.Paul,MN 551554206 � (612) 296-4351 Ilia IC IE OWE June 4, 1999 I. JUN - 8 1999 I Administrator Thomas Melena City of Oak Park Heights 14168 North 57th Street P.O. Box 2007 Oak Park Heights, MN 55082 Dear Tom, The 81st Legislative Session adjourned on Monday, May 17th. Minnesota's experiment with the three party system will be discussed and debated for months to come. Amid the book tour,talk show appearances and radio interviews, Governor Ventura has found time to review and sign bills passed in the final days of the session. I thought you might want a quick overview of legislation signed into law which affects local units of government. If you have any questions, need additional information or further assistance, please contact me at 296-4351 or my legislative assistant Tonia Johnson at 296-0101. tRegards, Gary W. Lai. State Senate P.S. Be sure to enjoy our great state by "Exploring Minnesota" this summer! COMMITTEES:Environment and Natural Resources,Environment and Agriculture Budget Division,Transportation, Crime Prevention,Crime and Judiciary Budget Division,Rules and Administration,State Government Finance If pte r, , 1999 LAW CHANGES IMPACTING LOCAL UNITS OF GOVERNMENT: Levy Limits: Levy limits were extended for one more year(taxes payable in 2000). Levy limits are applicable to cities and counties with a population greater than 2,000. The levy limit for taxes payable in 2000 will begin with the levy limitation for taxes payable in 1999, not the actual property tax levy. Consequently, if a city or county did not levy to the maximum in 1999, the city or county will have this unused levy authority available to them even before the levy adjustments are made for 2000. The 1999 levy limit base is adjusted for inflation and for the local growth in households and new commercial/industrial property. In light of these adjustments it is doubtful that this one year extension of levy limits will have any discernable impact on local governments. Resolution Required for Tax Rate Increases: Home rule and statutory cities and counties will now be required to pass a resolution indicating if a property tax levy for the subsequent year will result in a tax rate increase. The new provision is modeled after a Missouri law and was a response to concerns that cities and counties were claiming that they were freezing the tax rate even though the net property tax levy was increasing due to growth in tax base. Pursuant to this new law, the county auditor is required to provide information to cities and the county board that will allow the local government to calculate what its tax rate would be in the upcoming year if the levy was held constant. The city or county must hold a public hearing and adopt a resolution in order to impose a tax rate that would be higher than the calculated rate. If a city or county neglects to file a resolution they will be prohibited from spreading a levy that would result in a higher tax rate unless the rate increase is due to either a change in the general obligation debt levy or a reduction in tax capacity caused by a classification change, property exemption, court judgment or county error. • Reverse Referendum Process Defeated: An efforts to authorize a reverse referendum process in cities and counties with populations greater than 2,500 was defeated. The proposal would have allowed a reverse referendum in the event that the property tax levy increased over the previous year's certified levy by more than the greater of(1) 2 percent, or(2) the implicit price deflator for state and local purchases plus the percentage increase in the number of households in the jurisdiction. The reverse referendum would be triggered by a petition signed by at least 10% of the registered voters in the taxing jurisdiction. Local Government Aid: The amount of Local Government Aid will be adjusted for inflation. This inflationary adjustment will provide a 2.5% increase in the total LGA appropriation for aids payable in 2000. Local Performance Aid: The Local Performance Aid Program is repealed in 2000 and the amount of each city's 1999 LPA payment is added to each respective city's 2000 LGA payment. Tax Increment Financing: A number of changes were made to the TIF statutes. The most noteworthy changes are the following: (1) T he required local contribution for housing districts is reduced from 10 percent to 5 percent. (2) The use of increments for social and recreational facilities is prohibited. (3) Pooling is permitted to make up deficits that resulted from property tax rate compression enacted in 1997, 1998 and 1999. An additional $4 million is appropriated to the TIF grant program. (4) A new enforcement mechanism is established that will authorize the attorney general to petition the tax court to suspend the TIF authority of a municipality or development authority for a violation referred by the State Auditor. (5) Pooling by pre-1982 districts is ratified, if it was done before receiving a noncompliance notice from the State Auditor or the end of 1999. Amortization: Counties, cities and towns are now prohibited from enacting, amending or enforcing an ordinance providing for the elimination or termination of a use by amortization if the use was lawful at the time it was enacted, unless the use has been found to be a public nuisance. Amortization is a process whereby a nonconforming use is terminated over a period of time, the concept of which is to allow the landowner to recoup the investment made in the property rather than have the nonconforming use terminate immediately thereby resulting in greater economic loss, which would be compensable as a taking. ENCLOSURE 15 Bayport Fire Department yp p ent • 301 2nd Avenue N. • P.O. Box 86 Bayport, MN 55003-0086 _ (612) 439-6992 • FAX (612) 351-7051 AYPOR MINNESOTA Q d E \ri© [E 1I NOV 3 01998 �J November 25 , 1998 Mayor Dave Schaaf City of Oak Park Heights P.O. Box 2007 Stillwater, MN 55082 Dear Mayor Schaaf and City Councilmembers : 110 After 30 years with the Bayport Department, I have decided to retire as Fire Chief and spend more "recreational" time . I have enjoyed working with everyone in the Townships and Cities served by the Bayport Fire Department . As of January 1, 1999, Brad Carmichael will take over as the Bayport Fire Chief . Brad has been with the Bayport Fire Department for 17 years, serving as Captain, Training Officer and Assistant Chief . I am confident he will be able to manage the Bayport Fire Department well . Thank you for your support and cooperation. Sincerely, LL/ Chuck Schwartz 111 OAK PARK HEIGHTS t :.+a .w emo .e To: Mayor and Councilmembers From: Lisa Scbleusner, Deputy Clerk/Admin. Secretary Date: 06/08/99 Re: Portraits I have scheduled John Dresler of Silver Light Photography Studio to come to City Hall to shoot your portraits for display at City Hall. He will be here on Tuesday, June 22, 1999 ready to begin shooting at 6:00 p.m. If you have any questions, please contact me. Thank you! Lisa •Page 1 CITY OF OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights.MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 • September 1, 1999 Mr. Doug Fischer Deputy Director- Transportation Division Washington.County Transportation& Physical Development 11660 Myeron Road Stillwater, MN 55082 Dear Mr. Fischer: Attached is a copy of correspondence received by the City of Oak Park Heights from one of its residents expressing her concerns regarding Oakgreen Avenue and the bike path. Would you please help us respond to her by providing us with the County's thoughts and plans for this area? Thank you. Sincerely, Ci\C"OrN"---ogL.s,„ Thomas M. Melena City Administrator TMM/lms Tree City U.S.A. +- - August 27, 1999 The Honorable David Schaaf Mayor, Oak Park Heights 14168 North 57th Street P.O. Box 2007 Oak Park Heights, Minnesota 55082 Dear Mayor Schaaf: I live on the corner of 55th Street and Oakgreen Avenue and I have serious concerns about the safety for the citizens of Oak Park Heights. (Specifically the residents between 55th Street and the new 58th Street.) The past six years we have lived in Oak Park Heights, Oakgreen Avenue as well traveled as it is, has not been expanded to include a shoulder much less a bike path. In the last year the City has spent funds to put in a bike path to Oakgreen from the mall area. However, in order to get to or from that path, one must travel on Oakgreen. Most recently, another path was put in on the new 58th Street from Oakgreen connecting the path to the High School. It is wonderful to see these paths be built, however, it is disconcerting that many residents cannot safety get to them. Oakgreen is a well-traveled road with traffic constantly exceeding the speed limit. There is absolutely no shoulder and in some areas, the road is disintegrating into the ditch. There is no room to walk, run or bike and it clearly is a dangerous situation both for vehicles and pedestrians. The citizens want to get to the new bike paths that have been put in, however, do not want to risk their life to do so. Unfortunately, this is not an exaggeration. I question whether you, City Council members and the County Administrator share these concerns. On 55th Street alone there are over 100 children. I understand the long-term plan is to put a path at the end of 55th, however, it still will not address the residents on 56th Street. I stopped in at the City Hall last Tuesday, questioned the current plan for Oakgreen and inquired about putting in a bike path between 55th and 58th Street. I understand that most of that area is annexed but a small section is not. With cooperation from the citizens of the annexed land, and with effort from the City to obtain permission from the other land owner(s), I believe this project would be worth your time and dollars for the safety and satisfaction of the citizens. City Administrator Tom Melena stated in this informal discussion "If you are concerned about that road now, you'll really be concerned about it after tonight. Once they do an overlay they will be going much faster than they are now." In a recently communication from Mr. Jay Johnson, the City Council approved to overlay the road at the last Council meeting. That just confirms my concern as now the traffic will be much faster than it already is, thus becoming more dangerous. August 27, 1999 The Honorable David Schaaf Page 2 I am also aware that each time a development has come into this Oak Park area, there has been park funds put away. I understand there is a plan to put in a park over by Autumn Ridge. The residents in River Hills have been extremely patient with the constant changes of this and other plans. They were `promised' that there would be a park down at the end of 55th for many years. This and other plans have changed numerous times. I understand there are a lot of variables to consider, business issues and barriers, however, I believe there has been little concern for the citizens. Revenue is nice to have for a City, but having a safe environment and harmonic community should count for something. In summary, I would like the City to seriously explore a plan for a bike path on the west- side of Oakgreen between 55th and 58th Street. I would also like this to be considered a top priority for the safety of the residents. If you have any questions, please call me at 351-7729. Otherwise I'll wait to hear from you Sincerely, Robin R. Anthony Oak Park Heights Resident Cc: Mark Swenson, Councilmember David Beaudet, Councilmember Jerry Turnquist, Councilmember y Lynae Byrne, Councilmember Tom Melena, Administrator Kris Danielson, Community Development Director Jay Johnson, Public Works Director All Residents of 55th& 56th Street in Oak Park Heights II ; CITY OF 1 OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-057` May 12, 1999 Mr. John Baer Washington County TBD Land Management/Land Survey Division 14949 62nd Street North PO Box 6 Stillwater, MN 55082 Re: Washington County 2000 Aerial Flight and Contours Dear Mr. Baer: We have received information from our City Engineers that the County is considering having the county flown and generate 2' Contours. The City of Oak Park Heights is interested in hearing more about this project and its plans to finance it and would like to have some dialogue on that. The City is also interested in proprietary rights to the photographs once they are flown and would like to discuss the cost of that, as well. Please send me more information on this matter when it becomes available. Sincerely, 441. . �. rc Lisa M. Schleusner Administrative Secretary/Deputy Clerk Tree City U.S.A. CITY OF OAK PARK HEIGHTS -, - 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 *4? May 12, 1999 Mr. John Baer Washington County TBD Land Management/Land Survey Division 14949 62nd Street North PO Box 6 Stillwater, MN 55082 Re: Washington County 2000 Aerial Flight and Contours Dear Mr. Baer: We have received information from our City Engineers that the County is considering having the county flown and generate 2' Contours. The City of Oak Park Heights is interested in hearing more about this project and its plans to finance it and would like to have some dialogue on that. The City is also interested in proprietary rights to the photographs once they are flown and would like to discuss the cost of that, as well. Please send me more information on this matter when it becomes available. Sincerely, 4341. cz: .20 Lisa M. Schleusner Administrative Secretary/Deputy Clerk Tree City U.S.A. Inter-Office one Memo p Rosene e Anderlik& Associates Engineers&Architect: To: DOL,DJE,TAS Date:April 15, 1999 From: JPE Phone: ext. 319 Re: Washington County 2000 Aerial Flight and Contours Remarks: I attended an informational meeting at the Washington county Courthouse today. The meeting was to discuss Washington County's plan to have the county flown and generate 2' Contours. The speakers were Larry Nybeck (Washington County Surveyor), he introduced the project and other aspects of the Project; Dave Gorg (MnDOT, mapping & surveying Section) He discussed the benefits of the data; John Baer, (Washington County Dept. of Transportation & Physical Development. The estimated total cost for the project is $950,000. The County is looking for ways to pay for this. There were several options discussed. One option would be to have Municipalities who were interested In acquiring the data pay for a small chunk. The county is asking for$1000 per square mile, which is a good deal. Another option would be a user fee. If a municipality or other organization wanted the data after the data was collected they would have to pay for it. A price has not yet been determined. The last option would be a combination of both previous options. This project is in a preliminary stage and has not been approved by the County board. Larry Nybeck is hoping to get support, both financial and political, from interested municipalities. I would recommend that our Client Reps whose clients are in Washington County advise our clients on the project and encourage them to show interest and provide support for the project. If you or our clients have any questions about this project, contact myself or John Baer - Washington County TBD Land Management/ Land Survey Division _ r 14949 62nd Street North P. O. Box 6 .; ' Stillwater, MN 55082 (651)430-4883 kOjumppj baer @co.washington.mn.us Bonestroo,Rosene,Anderlik and Associates,Inc. ❑ St.Paul Office: ❑ Milwaukee Office: ❑ Rochester Office: ❑ Willmar Office: ❑ St.Cloud Office: 2335 West Highway 36 1516 West Mequon Road 2222 Hwy 52 North 205 5th Street SW 2008 8th St.North St.Paul,MN 55113 Mequon,WI 53092 Rochester,MN 55901 Willmar,MN 56201 St.Cloud,MN 56303 Phone:651-636-4600 Phone:414-241-4466 Phone:507-282-2100 Phone:320-214-9557 Phone:320-251-4553 Fax:651-636-1311 Fax:414-241-4901 Fax:507-282-3100 Fax:320-214-9458 Fax:320-251-6252 To: jj ohnson @cityofoakparkheights.com Subject: RE: -----Original Message titi$M. .to** ;MTP, t s4*`, ►ci gfoak arkhe1ghts cor gi , .4i' Sent: Tuesday, May 11, 1999 2:08 PM To: 'mmesko @cityofoakparkheights.com' Subject: RE: 640 acres per sq. mile yields 3.056 sq. mile or$3,056 for our cost of the aerial photo project. This is cheap, if we get this information in digital format ans can re-sell it. In fact we should have the area south of town included in our cost or cooperatively with Baytown Twp. This info would be great for fututre siting of water and utilities. Jay This seems a bit small to me. I will double check another source. Original Message From: Melanie Mesko[SMTP:mmesko @cityofoakparkheights.com] Sent: Tuesday, May 11, 1999 1:28 PM To: 'Jay Johnson' Subject: Jay-the acreage of Oak Park Heights is 1,956.2. do you know how many square miles that translates to? Thanks! Melanie 1 • . . • . •• • • • : • CITY OF • • • HEIGHTS • .OAK PARK ARK HE . . • '1%,- 14168 North 57th Street • P.O.box ZQQ?7 •y�y;Park - •Mt 55482-20107 •Phone:651/ �'•Fax:651/4. Fax Transmittal To: r Fax #: I-507 - (ca Q - 5530 From: js S h I� yr Date: / 5 lqo� Subject MCF0/1 Total Number of Pages, including cover sheet: I CJ d aaL C uLfac+- nu A c ct _d bI- -Jhoulke- Ld-a-u( Cob g. . PO "6o aool TphoN (251 - 0,2)61 - did 3q R\t ' (05I -43Q - 05-'7 4 Tree City U.S.A. j t CITY OF : .*. OAK PARK HEIGHTS A444 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights,MN 55082-2007 • Phone:651/439-4439 • Fax: 651/439-0574 April 29, 1999 Mr. James Bruton, Warden Oak Park Heights Correctional Facility 5329 Osgood Avenue Oak Park Heights, MN 55082 Dear Mr. Bruton: Please be advised that the City of Oak Park Heights would like to secure a 150-foot by 100-foot site for a new municipal well at the southwest corner of your maximum-security facility. The 100-foot width would abut Osgood Avenue. The site would then be improved to contain a well,pumphouse with necessary electrical transformer and water main connection to the piping that serves your facility. It is requested that the necessary action be initiated so that the City can obtain the site as soon as possible to start the construction. It should also be noted that in the future, the City will also want to obtain a reservoir site and extend water service to the Stillwater Prison at Bayport, all as noted in the enclosed Comprehensive Water Plan. All of these improvements are required to serve the increasing water demands of the City as well as providing improved service and reliability to its existing customers. Very truly yours, 41/141 gtO Melanie Mesko Administrative Assistant MM/lms Enclosure Tree City U.S.A. OAK PARK I 1 EIGI ITS IViemo , e To: Mayor and Council From:Lisa Schleusner, Administrative Secretary Date: 04/16/99 Re: Ryder Student Transportation Ryder Student Transportation is planning to attend the City Council Worksession scheduled for Tuesday, April 20, 1999 at around 8:00 p.m. to discuss some issues. If you have any questions, please contact me. Thanks! •Page 1 OAK PARK I IIE IGI ITS Yea �II�j'L emo To: Mayor and Council From:Lisa Schleusner, Administrative Secretary Date: 04/16/99 Re: 1999 Annual All Cities Banquet Please let me know by Monday morning, April 19, 1999 if you are planning on attending this function. You can e-mail me at lschleusner @cityofoakparkheights.com or you can leave a message on the City Hall voice mail system general delivery mailbox. I need to know by this date so that I can RSVP. Thank you!! •Page 1 OAK PARK HE1G ITS N11emo To: All City Staff From:Melanie Mesko, Administrative Assistant Date: 04/15/99 Re: Carpet Cleaning and Tile Floor Cleaning The tile floors are scheduled to be cleaned Wednesday, April 21, 1999 at 5:30 p.m. Also, we have scheduled carpet cleaning for Friday, April 23, 1999 at 5:00 p.m. All carpets in City Hall will be shampooed. Please remove any smaller items on the floor in your area, such as garbage cans, etc. If you have any questions, please contact me. Thank you!! •Page 1 ,GT" WASHINGTON COUNTY Mary LDire McGlothlin '' DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT GOVERNMENT CENTER *USrev•eaooi0sa 14949 62ND STREET NORTH•P.O. BOX 3803•STILLWATER, MINNESOTA 55C1-- Office: (651)430-6655 • TDD(651)438-3220 • Facsimile Machine: (651)430•. @ l5 V L5 a Aril 5 1999 ' 38 P APR - 7 1999 0 Tom Melena Administrator City of Oak Park Heights 14168 57th Street North P 0 Box 2007 Oak Park Heights MN 55082 Dear Tom, Subject: Year 2000 Community Risk Survey The Minnesota Department of Public Safety, Division of Emergency Management (DEM), is requesting that all Counties in Minnesota assess their risk relating to Year 2000 (Y2K) system failures. DEM has developed a survey instrument that needs to be filled out by each County and returned to them by the end of April. Washington County has convened a task force consisting of representatives from every County department to prepare for potential Y2K problems. Upon review of this survey, the Washington County Task Force recommended that the survey be provided to all Washington County municipalities for completion in order for the County to receive a more accurate picture of our city and township's preparedness regarding Y2K. Enclosed, you will find a copy of the Year 2000 (Y2K) Problem Community Risk Assessment Survey. The purpose of this survey is to document and assess the anticipated risks to critical services in the cities and counties of Minnesota due to Y2K- related problems. Results of this survey will be incorporated into a statewide local risk assessment report to be publicly released in May, 1999. The information gathered for this survey encourages risk assessment discussions at the local level, and provides state and federal officials with a better understanding of local readiness within Minnesota. Identifying any deficiencies at this time will allow for more accurate emergency preparedness activities throughout the rest of the year. Printed on Recycled Paper EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION ..•mow..• Tom Melena Administrator Page Two April 5, 1999 Please fill out the survey as completely and accurately as possible for your individual community. Type or print clearly. If you have any indication or suspicion that a service may be interrupted due to a Y2K problem, circle "YES" in the second column. Circle "NO" if you have no indications of problems or are confident that the service will probably continue without interruption. The third column should be used to explain your answer in column two. Enter"N/A" in the third column if a service is not applicable to your community. The more accurate your responses are the better prepared we will be to respond your needs. Completed Surveys MUST be mailed or faxed by April 15, 1999 to Stuart Glaser Emergency Services Manager Department of Public Health and Environment 14949 62nd Street North Stillwater, MN 55082-3803 651-430-6701 651-430-6730 - Fax Thank you in advance for your assistance with this important information. Please feel free to contact me with comments, suggestions or questions regarding Y2K or other emergency preparedness activities. Sincerely, LA-.) Stuart W. Glaser Emergency Services Manager /swg Enclosures cc: Jim Schug, County Administrator . . CITY OF • • OAK PARK HEIGHTS 14168 North 57th Street • P.O.Box 2007 •Oaf:Park Heights.MN 55082-2007 •Phone:651/439.4439 • F • ax:651/439-057 Fax Transmittal To: Sfuar-E- (laser Fax #: 430- (0730 From: L.Jsc. SChI eusner Date: ,4p4/ l4, Subject: Y2k. Risk A sessrnenJ Total Number of Pages, including cover sheet: 3 •�•••:••:••♦:♦ •:•• • • •••••♦•i•Oi•...••••♦•i • Tree City U.S.A. \ 21: CO\l\ll \IT\ Risk .ASSESS\lEV"l' St Rv E\ Please rint clear 47 or P l3' THIS SURVEY IS FOR CDA_ RA 12—Y---" L V 61+T 5 COUNTY (name) (circle one) COMPLETED BY: NAME: tr-j50-- 6C--k1 I ws l'ey',_ TITLE: hafrij 11/54r017 ADDRESS: !-I IV u• etT)C 4:0 CITY: ©K/v e f4 4 Jb -! 1S ZIP: 65051- Z WORK PHONE: bf)/ ' 4431 , n 1, E-MAIL ADDRESS: J,3C r I e USYe�G-iC)POa-APN-P–he1 . con. �'— Do you have any indication this Please explain your answer–be specific. Type of service service may be If a service is not applicable for your area,write"N/A". interru'ted? (Attach additional pages,as needed.) Emeruenc■ Services 9-1-1 dispatch YES 4,V Public warning systems YES/ Emergency Operating Center YES/e Law enforcement services YES/®O Fire services YES/) Emergency medical services YES 41, Public works(traffic signals, YES t,�y vehicle operations,etc.) tel:/ Health ('are Hospitals YES/NO 4 1 Nursing homes YES/NO I) A Community clinic/urgent care YES/NO 11.)k facilities Do you have any indication this Please explain your answer—be specific. Type of service If a service is not applicable for your area,a,write KN/A service may be interrn ted? (Attach additional pages,as needed.) Municipal electric generators YE Municipal electric distributors YES eik Local gas suppliers YES NO Local telephone companies YES 0 Water supply YES C Sewage treatment YES 10 Other Services YES/NO _ Please share any additional comments about your community's risk and preparedness for Y2K-related problems: What type of support or activities do you expect from Washington County or other state agencies in regards to Y2K mitigation, planning, response and recovery? Thank you for your assistance with this important information. Please contact Washington County Emergency Services at (651)430-6701 with any comments,suggestions or questions regarding Y2K and emergency management. Thomas H. Clarke HEIGHTS 1 i7 317 South Ave.#6 Box 2007 • Oak.Park Heights,MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 Osceola,WI 54020 (715)294-3154 April 7, 1999 Mr. Thomas H. Clarke 317 South Avenue Osceola, WI 54020 Dear Mr. Clarke: Enclosed please find a copy of the 1994 and 1996 State General Election results you requested. Please submit payment in the amount of$3.70 for copies (37 copies @ .10 each). If you have any questions,please do not hesitate to give me a call. Thank you. Sincerely, ti/Y1 xsteidiuk. Lisa M. Schleusner Admin. Secretary/Deputy Clerk Tree City U.S.A. YES,I want to place my order for the 1999/2000 Politics In Minnesota: THE DIRECTORY the only timely,complete political directory available to access government in Minnesota. ql-hAr -Wq41-b664" Number of Copies Amount 1' 1-25 copies @$19.95 $ IC0b 26-50 copies @$18.95 51-100 copies @$17.95 101+copies @$16.95 `rY"t S.5q IO Y� Plus 7% sales tax* Plus$4.95 per book postage&handling I q .so TOTAL $ 105= 19 Payment enclosed(check payable / to:The Directory) x Please send me an invoice Please bill my Mastercard or VISA MC/V Account Number Expiration Date Name_Li_50-50_,h1erer Organization alt Ot OOJL Park 1-ei9f'14S Address I iii(g5 LI. 5'1"''- SKI PC bet aec4 City/State/Zip P.% k A1r4S, Telephone_(($5 ) 4-39 44S9 Purchase Order#(if applicable) Tax Exempt#(if applicable) The Directory's Fed.I.D.No.is 41-1796147 *Multiply amount of order by .07 for sales tax (1 book-$19.95;sales tax-$1.40;postage-$4.95; total: $26.30). CITY OF OAK PARK HEIGHTS , 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 • March 9, 1999 Mr. Dan Vogt Brainerd City Administrator 501 Laurel Street Brainerd, MN 56401 Dear Dan: I am writing to express my interest in serving on the Minnesota City/County Management Association Board of Directors. Considering my long-time tenure as a City Manager or Administrator in Minnesota, I believe it is time for me to give something back to our profession. Attached you will find a copy of my resume. Hopefully that will be useful to you. If you need any further information or have any questions, please feel free to contact me. Sincerely, Thomas M. Melena City Administrator TMM/1ms Tree City U.S.A. L @ co, 7nr" r MAR - 8 1999 MEM O _. ______12)______12) To: Minnesota City/County Management Association(MCMA)Members From: Dan Vogt, Brainerd City Administrator , MCMA Nominating Committee Chair Subject: Notice of Nomination Procedures-1999 CMA Board Election Date: March 1, 1999 Nominations are now being accepted from MCMA members for the election of three (3) individuals to serve on the MCMA Board of Directors. The election will occur at the annual meeting to be held on May 13, 1999, at Cragun's Resort located near Brainerd. Please give every consideration to nominate any current member or yourself. Nominations should be mailed no later than Friday, March 26, 1999,to my attention at the City of Brainerd, 501 Laurel Street, Brainerd, MN 56401. If you wish to discuss potential nomination matters,please feel free to contact me at 218/828-2307. Other committee members that you could contact are Kim Moore-Sykes at the City of St. Anthony and Brandt Richardson at Dakota County. Pursuant to the Constitution and By-laws, the committee will prepare its nominations report and circulate such to the membership at least thirty days prior to the annual meeting. Also, the term of office for all elected executive board members shall be one year commencing on the first of June and shall continue until their successors are elected and qualified. No officer such as president, first vice president, etc. shall serve more than one consecutive elected term in office. No director shall serve more than three consecutive terms. Board members normally serve for three years at which time they either move through the officer positions on the Board or they must leave the Board. This year, one of the current Board members is leaving the State and is resigning the position on the Board. In order to keep a reasonable rotation of Board members, one of the individuals will be appointed with the expectation that the term will be for no more than two years. On behalf of the Nominating Committee, I would like to thank you for giving consideration to serving on the MCMA Board of Directors. r . CITY OF OAK PARK HEIGHTS I HT G S : } 14168 North 57th Street • P.O.Box 2007 • Oak Park Heights,MN 55082-2007 • Phone:651/439-4439• Fax 651/439-0574 ! `I March 4, 1999 Mr. Charles E. Dillerud • City Planner City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, MN 55042 Re: Oak Park Heights Comprehensive Plan Dear Chuck: I would like to thank you for your comments in the two documents that were delivered to the City of Oak Park Heights. Your comments are very reflective and although I may not agree with some of the conclusions, I do understand your analysis and your concern. I think it is very evident, and we must both agree, that yes, the City of Oak Park Heights has accepted its role as an urbanized community. I believe one of the things that you may not have understood is that the City has in place the development agreements and bonding for Valley Senior Services Alliance. We are confident that this project will proceed because the $38 million worth of funds have been issued and the engineering for the project is moving along. As a result, we will see an added 700 residents to our community and this means that the last 100 acres of land available for residential development has now been taken out of any development inventory for our community. As a result, the City is faced with the prospect of having less than a dozen residential lots in our community and that the only other land available for development within our community is commercial in nature. What this means to the City is that our very low tax rate will continue to go down with the increased commercial development. Additionally, we now have the opportunity to redevelop residential and other commercial areas and that through this process we have probably more control in the outcome of our community than most other communities would at this stage of their life cycle. I can remember that as a young professional, as an assistant in the City of Edina, we had to do a comprehensive plan for our community through the A-95 review process. We were quite perturbed that a community that was already 95% developed should have to have a comprehensive plan to tell everybody how we were going to develop in the future when we had already completed our development. However,much to our amazement, as Tree City U.S.A. i ' w. we were getting into the redevelopment role, we found that that comprehensive plan became very important as a development guide for the City. Obviously some of the projects I worked on there,those being 50th and France,the LondonDerry Townhouses and Pointe of France have worked out to be very successful.From a long-term standpoint,the Centennial Lakes and all the rest of the development in the southeast area of that community would not have happened without that comprehensive plan. I bring up the Centennial Lakes project because I believe that is the type of project we will have in the end for our VSSA- Central Business District area. We are hopeful that here in the City of Oak Park Heights, our comprehensive plan process will be as insightful and useful as some of those early A-95 plans were for those communities. Again,we may not totally agree on the population numbers nor on whether we ought to be urbanized or not, but I think we can both agree that the process is important. So again,thank you for your input. As one last thought, I will point out to you that the City of Oak Park Heights, some time ago, had requested copies of your comprehensive plan documents be they draft or finalized. My understanding is that we put that in writing to you approximately 45 days ago and we had verbal requests approximately 30 days prior to that. You need to be aware that although under the data practices act,you have a reasonable time to be able to respond, wee have had rulings by Judge Cass indicating that reasonable is 30 days. As a result, we would like to have copies of those documents so that we can continue to work in the regional framework and mutual understanding of each other's plans. If you have any further questions or comments, I'd appreciate it. I'll look forward to receiving your comprehensive plan document. Sincerely, Thomas M. Melena City Administrator TMM/lms OAK PARK HMIGI ITS M ; I: 1 emo a= To: All Staff From:Lisa Schleusner, Administrative Secretary Date: 03/04/99 Re: New Forms to be Utilized Attached are the new and improved forms to be used from now on. If you have any questions, please let me know!! Thanks! •Page 1 • CITY OF OAK PARK HEIGHTS 14168 North 57th Street • P.O.Box ZQG)7 • • Oak Park trittOts.MN 55082-2007• Phone:651/439.4439 • Fax 651/439-0574 • Fax Transmittal To: Fax LLi-Perman Fax # -S35- From: lOry) Hejena. Date: ',larch G, Iii Subject: Comrnuni-N badopm.pn+- OfreetOr Total Number of Pages, including cover sheet: I •♦��•*ice:♦• • ••♦♦1 • • ••♦ice♦♦i4•♦it♦♦•••♦♦••♦♦••♦♦•♦♦♦•♦♦i•••i.♦♦i••♦♦.•♦i1♦♦i1:•• Tree City U.S.A. „,, ENCLOSURE 19 ,. CITY C r. fl } �, OAK PARK HEIGHTS ( -..+,-”' 14168 N. 57th Street • Box 2007 •Oak Park Heights,MN 55082 •Phone: (612) 439-4439 • FAX 439-0574 ■ MEMO TO: Mayor and Council FROM: Tom Melena, City AdministratorC1...._ L1,--,__ .-- t_ SUBJECT: Community Development Director Position DATE: July 24, 1998 As per our last discussion, we have reviewed the most current position advertisements from the Minnesota League of Cities and the Stanton Survey. Please see attached sheets. The applicable range seems to be from a Iow of$27,300/year to a high of$64,400/year. The two lowest are out-state and very small cities. Otherwise, the range seems to be $41,600/year to $64,400/year. The range we have by union contract is $42,000/year to $60,000/year, and it would, therefore, seem reasonable to expect a successful recruiting effort within our wage structure. I am hopeful that we will fill this position at the lower end of the salary range with room for market conditions if necessary. Planning & DevelopmentChaska(pop. 14,400)$49,000 -$63,800 Planning and Economic Development Mgr. Worthington(pop. 10,000)$41,600 - $48,900 Tree City U.S.A. To: Ms. Kristin Danielson From: Thomas M. Melena, City Administrator 11[IIORAIIDUII Subject: Community Development Director Position Date: October 6, 1998 We are pleased to recommend you to the City Council for the position of Community Development Director with the City of Oak Park Heights. The terms of this offer are as follows: The salary range for this position is $42,000.00 to $60,000.00 per year. Your starting salary would be 75% of$60,000.00, or$45,000.00 per year, with an increase to 80%, or $48,000.00, in six months with annual increases to 90% and 100% of maximum range thereafter. You will be allowed three weeks of vacation the first year, 11 paid holidays off and I floating holiday. As terms of your employment, you will be authorized to attend conferences as approved in the budget. We would recommend you attend the APA conference and the State Conference (League of Minnesota Cities). You will also be expected to attend all City Council Meetings, City Council Workshops and Planning Commission meetings as scheduled. These meetings will not be subject to overtime pay. Your work hours will generally be 8:00 a.m. to 4:30 p.m. with flex hours and comp time as needed. Also, you will be responsible for supervising the Community Development Secretary, the Building Inspector and coordinate with the Planning Consultant as needed. After one year of employment, you will be eligible for the City's education incentive program. Employment is contingent upon your acceptance into a graduate degree program at the college of your choice within six months of commencing employment with the City of Oak Park Heights. Your start date would be October 16, 1998. 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A w n 77_ '� rn -. ++ N r a 0 C AD N N -c 0 MIN A •• . 0 v is 0 N N -1 _ N •.• n u co 0 e 0 0 - -.1 e1• N .. .. ,O 0 v CO Z N A W 4. t z 2 a Z N Z Z 2 0+z C z z z z z -��o VI m qt f D p +OON .,a VI c 00 IIM pp < >D D-1 < >> "1 m 2C = m Z M -1 a z 0 zz m ID '°$am m cacti •• 0 Z 0 �� 0 0 0 7m070 7D 70 40 O CO r w .O .O O V N • •O•O 3 O N N O V1 V +A 2 X IIM C) rCC • O •••• W• • ,. 2 t N t+N IV V O+ X O 0 O a u)*t a VI 03 U1 yo -z O W >0 N T 0 o c * D C im z> C O co r- .- x O O 0 z A CI - IIC yid r m W mo z C0 - co C) co m X 0 N< C + m w+ovl rs� c XI m Illt ■ L CITY OF OAK PARK HEIGHTS -- ' 14168 North 57th Street •P.O.Box 2007 •Oak Park Heights..MN 55082-2007 •Phone:651/439-4439 +Fax:651/439-0574 Fax Transmittal To: Fax #: (051 -aaa -'7 13-7 From: List_ . Date: 3-a-qi Subject: Fenu 06 - Totai Number of Pages, including cover sheet: c Tree City U.S.A. 13. Conditional Use Permits. Application for a conditional use permit under this sub- -- section shall be regulated by Section 401.03 of this Ordinance. Such a conditional use permit may be granted provided that: a. There is a demonstrated need and potential for continued use of the structure for the purpose stated. b. In the case of residential uses, no commercial or home occupation activities are conducted on the property. c. The building has an evident re-use or function related to the principal use. d. Accessory building shall be maintained in a manner that is compatible with the adjacent residential uses and does not present a hazard to public health, safety and general welfare. e. The provisions of Section 401.03.A.8 of this Ordinance shall be considered and a determination made that the proposed activity is in compliance with such criteria. 401.15.E. Fencing, Screening and Landscaping. 1. Building Permit. No person shall hereafter construct or cause to be constructed or erected within the City of Oak Park Heights, any fence without first making an application for and securing a building permit. 2. Application Requirements. Each application for a permit under this section shall be submitted to the Zoning Administrator on forms provided by the City. Each such application shall include a site plan drawn to scale showing the location of house(s), garage(s), and other improvements on the lot and the location of the fencing to be erected, altered or relocated. A certificate of survey shall be required for all fences (including hedges and plantings) to be constructed up to or on the property line, unless corner property stakes are located and a survey exists in the property file. 3. General Provisions. All fences within the City shall be subject to the following general provisions: a. No fences shall be placed on or extend into the public rights-of-way. b. All fences shall be located entirely upon the property of the person constructing or causing the construction of such fence. 15-24 c. That side of any fence considered to be its "face" (i.e., the finished side having no structural supports) shall face abutting property. d. Both sides of any fence shall be maintained in a condition of reasonable repair and appearance by its owner and shall not be allowed to become and remain in a condition of disrepair or danger, or constitute a nuisance, public or private. e. Barbed wire fences are only allowed in the City by conditional use permit. f. No person shall construct or maintain or allow to be constructed or maintained anywhere within the City any fence or metal construction which is charged by or connected with an electrical system. g. No physical damage of any kind shall occur to abutting property. h. All man-made fences located in front of the rear building line shall consist of materials comparable in grade and quality to the following: decorative masonry, wrought iron or wood, provided the surfaces are finished for exterior use, or wood of proven durability is used, such as cedar or redwood. For the purpose of fence regulations, in the case of a corner lot, both yards abutting a street shall be considered a front yard. 4. Specific Fence Standards. The height of fence or walls measured from the ground level to the top of the fence or wall, shall be restricted according to the location as follows: a. Fences or walls located on or adjacent to any property line bordering a public road or street shall not exceed six (6) feet in height. However, in no case shall any shrub,.hedge or fence bordering upon any street or sidewalk be constructed or allowed to grow to a height which could obstruct safe driving visibility at intersections. b. Fences or walls on or adjacent to the shore line of any navigable lake, channel or stream shall not exceed three (3) feet in height. Fences or walls on or along that portion of a lot line from a navigable lake, channel or stream to the rear side of the average building construction line shall not exceed three (3) feet in height. c. Fences or walls on or within three (3) feet or less from a common property line between two adjoining lots or parcels not owned by the same person, firm or corporation shall not exceed four (4) feet in height, unless agreed in 15-25 writing by the owners of said adjoining lots or parcels. In which case, fences or walls not exceeding six (6) feet in height shall be permitted except as prohibited in sub-paragraphs b. and d. hereof. d. Fences or patio walls not exceeding eight (8) feet in height may be constructed without restriction on the interior of any lot or parcel, providing no such fence or wall shall be closer than ten (10) feet to any common property line between adjoining lots not owned by the same person, firm or corporation (except as permitted under sub-paragraph c. hereof), and provided further in the case of lakeshore lots, no such fence or wall shall be located so as to block or otherwise adversely interfere with an adjoining property owner's lake view. e. Open wire fences not exceeding ten (10) feet in height enclosing tennis courts, pools, and similar uses, shall be permitted without restriction. 5. Swimming Pool Fences. Outdoor swimming pool fences shall be required as outlined in Section 1303 of the City Code. 6. Non-Conforming Fences. It is the intent of this Ordinance to allow the continuation of such non-conforming fences until they are discontinued as provided herein. However, it is not the intent of this Ordinance to encourage the survival of non-conforming fences and such fences are declared to be incompatible with permitted fences within the City. Such fences shall be regulated by the following provisions: a. No existing fence not permitted by this Ordinance in the district within which it is located, except when required to do so by law or ordinance, shall be enlarged, extended, reconstructed or structurally altered unless such fence is changed to one permitted in that district. Maintenance of a non- conforming fence will be allowed, however, when this includes necessary repairs and incidental alterations which do not expand or intensify the non- conforming fence. 7. General Landscaping and Maintenance. All exposed ground areas surrounding or within a principal or accessory use, including street boulevards, and not devoted to parking areas, drives, sidewalks, patios or other such uses shall be completely landscaped with grass, shrubs, trees or other ornamental landscape materials before the Building Official issues the certificate of occupancy or if construction is completed during the Winter, no later than May 31 of the year or following year of construction completion. All landscaped areas shall be kept neat, clean and uncluttered, and where a landscape plan is required by City approval any plant material which is diseased or dies shall be replaced with like kind of the original 15-26 size. No landscaped area shall be used for the parking of vehicles or for the storage or display of materials, supplies or merchandise. Fences and/or plantings placed upon utility easements are subject to removal by the City or utility company if required for maintenance or improvement of the utility. Trees on utility easements containing overhead wires shall not exceed twenty (20) feet in height, which it shall be the property owner's responsibility to maintain. 8. Required Fencing and Screening. Where any business or industrial use (i.e., structure, parking or storage) abuts property zoned for residential use, that business or industry shall provide screening along the boundary of the residential property. Screening shall also be provided where a business or industry is across the street from a residential zone, but not on that side of a business or industry considered to be the front (as determined by the Building Official). All the fencing and screening specifically required by this Ordinance shall be subject to Section 401.15.E.3. and shall consist of either a fence or a green belt planting strip as provided for below. a. A green belt planting strip shall consist of evergreen trees and/or deciduous trees and large shrubs and shall be of sufficient width and density to provide an effective visual screen. This planting strip shall contain no structures other than supplementary fencing. Such planting strip shall be designed to provide complete visual screening to a minimum height of eight (8) feet. Earth mounding or berms may be used but shall not be used to achieve more than three (3)feet of the required screen. The planting plan and type of plantings shall require the approval of the City Council based upon a recommendation of the City staff. b. A required screening fence shall be constructed of masonry, brick, wood or metal. Such fence shall provide a solid screening effect and not exceed eight (8)feet in height or be less than six (6) feet in height. The design and materials used in constructing a required screening fence shall be subject to the approval of the City Council based upon a recommendation by the City staff. 9. Required Landscaping - General Residential. The lot area remaining after providing for off-street parking, off-street loading, sidewalks, driveways, building site and/or other requirements shall be landscaped using sod in the front and side yards, and ornamental grass, or other acceptable vegetation or treatment generally used in landscaping in the rear yards. Fences or trees placed upon utility easements are subject to removal if required for the maintenance or improvement of the utility. 15-27 CITY OF OAIt PARK RK HEIGHTS • 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 March 1, 1999 Waste Management Savage MN PO Box 9001184 Louisville, KY 40290-1184 Gentlemen: Enclosed is a check for$20,050.87. I bring this check to your attention in that it is the final adjusted payment due from the City of Oak Park Heights to your organization. I would point out to you that we have had major problems in trying to balance your records with our records on the amount of monies due. Very specifically, your records are lagging behind on the payments that we have made from the City, and as a result, your billing does not yet coincide with the actual amount paid and amounts due. Additional to the above, please realize that there are certain adjustments that have been made to this final check for the close-out of your contract with the City. Those adjustments include work that had to be done by other contractors as well as the closeout of a final accounts receivable for services paid for by the city, but not yet received. Very specifically,the use of the additional garbage bag system within the city. With the above in mind, this should be a final closeout and final adjustment. We have enclosed, for your review, all of the documentation that verifies these numbers. However,with this in mind, we would appreciate having you get back to us with any questions you may have and/or other additional explanations that you may deem necessary. Thank you very much. We have appreciated working with you. Sincerely, Thomas M. Melena City Administrator TMM/1ms Cc: Ron Gersdorf Tree City U.S.A. OAK PARK HLIGII`I I iviemoe : To: Lindy Swanson, Police Chief From:Lisa Schleusner, Administrative Secretary Date: 03/01/99 Re: Licensed Garbage Hauler Lindy, Aagard Sanitation, Inc., 3291 Terminal Drive, Eagan, MN 55121 is now a licensed hauler with the City of Oak Park Heights. Thanks! •Page 1 OAK PAR KI-I I]IGFITS iemo ..,, a To: Mayor and Council From:Thomas M. Melena, City Administrator .s__\\__c-, ,_._.____\k ,,,Ni \ , Date: 03/01/99 Re: Telephone message from John Wertish There was a message from John Wertish on my voice mail when I got into work this morning. It concerns NSP and a meeting that has been requested by our local state representative, Mark Holsten. Apparently Mr. Holsten is requesting a breakfast meeting with Mayor Schaaf, Mark Swenson, Todd Rapp, John Wertish and myself only. A specific date has not yet bet established as Mr. Wertish is waiting to find out Mr. Holsten`s availability. •Page 1 CITY OF OAK PARK HEIGHTS 14168 North�" ' th 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 February 17, 1999 Mr. Jack Doerr 14520 Upper 56th St. N. Oak Park Heights, MN 55082 Dear Jack: Thank you for your interest in becoming a Joint Cable Commission Member, however the City Council has appointed Councilmember Lynae Byrne to the Cable Commission. Again,thank you for your interest in serving the residents of Oak Park Heights. Sincerely, Thomas M. Melena City Administrator Tree City U.S.A. CITY OF I Ilk OAK PARK HEIGHTS -�� 14168 North 57th Street • P.O.Box 2007 • Oak Park Heights,MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 N. February 17, 1999 Ms. Kathy Cinnamon Administrative Secretary Central St. Croix Valley Joint Cable Communications Commission 1941 S. Greeley St. Stillwater, MN 55082 Dear Kathy: This letter is to inform you that Lynae Byrne has been appointed to the Cable Commission. If you have any questions,please give me a call. Sincerely, Lisa M. Schleusner Admin. Secretary/Deputy Clerk Tree City U.S.A. City of fir . Oak Park Heights \w 14168 57th Street N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memo To: Lisa Schleusner,Julie Hultman Cc: Tom Melena, Roshelle Noeker From: Kris Danielson, Melanie Mesko Date: 2/16/99 Re: Lunch Break Schedules Last week we suggested that it would be beneficial to adopt a lunch break coverage schedule, so that each of us knows what to expect during the workday. We had asked that you cooperatively develop a schedule by 2/9/99. As no schedule has been developed, the following schedule will be adopted beginning 2/17/99. Lisa: 12:00 PM to 12:30 PM Julie to cover front desk Julie: 12:30 PM to 1:00 PM Roshelle to cover Community Development department This schedule has been developed to ensure that we are providing seamless coverage of our reception areas as much as possible and to ensure that each of you utilizes the break time provided for you. A copy of Tom Melena's memo of 8/3/98 regarding work breaks is enclosed with this memo. This schedule is intended to serve as a guide, however during the regular business day you may be asked to provide coverage for special circumstances. Thank you again for your cooperation and understanding. TREE CITY U.S.A. TO: City Staff FROM: Thomas Melena, City Administrator SUBJECT: Work Breaks DATE: August 3, 1998 As we are entering union negotiations for the next contracts, we are reviewing all g g language and benefits. With this in mind, I just want to take this opportunity to clarify the schedule for work breaks. In the current contracts as well as the personnel ordinance, employees are granted two paid 15-minute breaks and one unpaid 30-minute lunch. Because I understand that errands or items may come up that demand more than 1/2 hour, I am willing to work with employees on comp and flexible schedules to occasionally allow for longer lunch periods in exchange for other break periods. If, for example, you would like to occasionally skip your morning 15-minute break in exchange for a 45-minute lunch to run errands, I am certainly willing to work with employees on that issue. All this really does is allow the 15-minute break at the end of the four-hour work period. I can not, however, have employees merging both of their 15-minute breaks into their lunch break for a one-hour lunch period. At that point, employees would be away for just too long for others to cover for them. With such a small staff, it is imperative that we are all conscious of the break time that we take, and are considerate of our co-workers. If you have any questions about this policy, please feel free to talk to me about it. OAK PARK I II:IG1-ITS Yiemo To: Mayor and Council, Tom Melena, Melanie Mesko, Lindy Swanson, Kris Danielson, Judy Hoist From: .;sa Schleusner, Administrative Secretary Date: 02/12/99 Re: Worksession Dinner I would like to get some suggestions from you all as far as what you'd like to have to eat at the worksessions. Please let me know some of your likes and dislikes so that we're not always getting the same thing. Thank you! •Page 1 CITY OF OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 February 11, 1999 Eugene Ranieri Association of Metropolitan Municipalities 145 University Avenue West St. Paul, MN 55103 Re: 1999 Municipal License and Permit Fee Survey Dear Mr. Ranieri: Enclosed please find our completed 1999 Municipal License and Permit Fee Survey. If you have any questions, please do not hesitate to call. Sincerely, 4(4/061610 Melanie Mesko Administrative Assistant MM/lms Enclosure Tree Cit Y U.S.A. t j 1 FEB -- 1 1999 Association of Metropolitan Municipalities January 27, 1999 TO: Chief Administrative Official, AMM Member Cities The Association of Metropolitan Municipalities (AMM)is updating the survey of Metropolitan Area city license and user fees. The survey was last updated in 1997. Since revenue generated through use fees has become increasingly important to cities, we believe it is helpful that cities be aware of the fees that other cities are charging. The enclosed questionnaire is designed to provide a representative sampling of fees and is not intended to be all-inclusive. Cities completing the survey and receiving results may then use the fees surveyed as benchmarks in determining their relative position in relation to other communities. Please complete and return the questionnaire to the AMM Office by no later than February 26, 1999. Results will be tabulated and mailed to member cities as soon as possible thereafter. Each member city will automatically receive one copy of the report at no,cost. Thank you in advance for your cooperation. This survey and the final reports' usefulness are dependent on the input received! Questions relating to the survey form should be directed to Laurie Jennings in the AMM Office 251-215-4000. Sincerely, • )1111//f0U/44-/' Eugene Ranieri Executive Director GR/llaj Encl. Msdocs\surveys\fee\memberletterl.doc 145 University Avenue West Saint Paul,Minnesota 55103-2044 Telephone:(651)215-4000 Fax:(651)281-1299 E-mail:amm @amm145.org CITY OF a4:41-:';', OAK PARK HEIGHTS 141 GS N. 57th Street BC x 2007-•Oak Park Heights,M? 55082 • Phone: (G121 439-4439 FAX 9-0 Fax Transmittal To: Cio.ze+ e. Fax #: From: �.ISCL Date: Pe o. io ig95 Subject: PCtbitedleaxu , Total Number of Pages, including cover sheet: •♦♦•♦:.• s•i♦•i♦•i♦••w••i♦••♦♦•.•• • •♦♦i•i♦•♦♦♦•♦••• •i••i♦•♦♦♦�i♦ i•�♦•♦ Pbrizt . diuguue. chttt ! 4,z4v.ts Tree City U.S.A. • , CITY OF • OAK PARK HEIGHTS • • 14168 North 57th Street • P.O.Box 2007 • Oak Park Heights,MN 550$2-2007 • Phan:651i439-4439 • Fax:651/439-0574 NOTICE OF PUBLIC HEARING FOR CONSIDERATION OF ESTABLISHING AN ORDINANCE RELATING TO THE PROTECTION OF TREES AND OTHER VEGETATIVE GROWTH IN OAK PARK HEIGHTS The City of Oak Park Heights will hold a Public Hearing on Tuesday, February 23, 1999 at 7:00 p.m. at Oak Park Heights City Hall at 14168 North 57th Street to discuss establishing an ordinance relating to the management,protection, and care of significant trees and other vegetative growth in the City of Oak Park Heights and the preservation of trees in land development. All who wish to comment are asked to attend and be heard. Date: February 10, 1999 BY ORDER OF THE CITY COUNCIL /s/ Thomas M. Melena City Administrator Tree City U.S.A. ' City of Oak Park Heights 14168 57`x'Street N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memo To: Lisa Schleusner, Julie Hultman, Roshelle Noeker From: Kris Danielson CC: Melanie Mesko, Tom Melena Date: 2/5/99 Re: Telephone Coverage During Lunchtimes, Breaks, and Special Projects Melanie and I have met recently to discuss ways to improve our department staffing procedures and telephone coverage during the business day. Starting Monday, 2/8199, we will establish and adhere to a regular schedule to provide cross-coverage for telephones and reception area(s) coverage. A regular schedule means that (for example) each day Julie would cover the front desk from 12:15 to 12:30 (while Lisa goes to Lunch) Roshelle would cover the front desk from 12:30 to 12:45 (when Lisa returns from lunch) and Roshelle would cover the Community Development Desk from 12:45 to 1:15 (while Julie is gone at Lunch). By adopting and adhering to a regular schedule, we will provide consistent coverage of each of our areas, and will ensure that there are no more missed or delayed lunches or breaks for each of you. At the same time, it will be important for each of you to return promptly from lunch/breaks to allow the next person to take full advantage of their break period(s). There will be occasions when each of you may be called on to meet a short notice request for department and/or phone coverage. While we plan in advance to avoid these situations, if the need arises you will be expected to provide coverage as directed by Melanie or myself. In situations where we are short staffed, our priority will always remain the main reception area. Please contact either Melanie or myself with any questions you may have. We will expect you to cooperatively develop a coverage schedule by Tuesday of next week. Thank you for your cooperation! TREE CITY U.S.A. CITY OF 4 OAK PARK HEIGHTS - 14168 N. 57th Street • Box 2007— Oak Park Heights,MIN 35082 • Phone: (612) 439-4439 • FAX 439-0574 Fax Transmittal To: i ?IA_ COra:n Fax #: (051 - LI5g 14 55 From: Lisa SChleusner Date: JQft . l Iqq°) Subject: Sust n& pICk -tip Total Number of Pages, including cover sheet: I ♦♦ •• •♦♦ ••: • •♦♦�• •♦♦�♦♦♦�♦♦♦�♦♦i♦♦♦�•+•♦♦ice♦♦�••: •••♦♦i• •♦♦i•♦♦�♦♦♦♦♦♦♦♦•♦♦a•♦�►• John. l ,lahun+ 148 I -1 LLppLr 5.,t.. S-F. IJ OoJ - Park fe i9h+s Oti.4 o PlQ as.e 5 pa- tiL,p e 'ee..4i ve. ineuryuictiMAti Placux, .uz u.ruz- t- -P >4 p n 1 1, 1hC.n.JL 46-t-( 1. 1 Tree City U.S.A. .■ • - ) JAN 2 9 1999 leZ4-eas.) # 4.49-wt_ / ZO 4. 7 " s a11 I 1? -- S-"T‘ ' • • © T, CR(7tE 2 9 1999 ,12-Y% /12-cAct .- , , , ed 0„41.0-Ld-- (ij 1 11. 1 1? CITY OF OAK PARK HEIGHTS tf, - _ '- ,; 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights,MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 t 1 January 29, 1999 U.S. Attorney's Office 600 U.S. Courthouse 300 S. Fourth Street Minneapolis, MN 55415 Dear Sir/Madam: Please update your mailing list to reflect that Michael Robertson is no longer the City Administrator. The City Administrator for Oak Park Heights is Thomas M. Melena. Thank you for your kind assistance. Sincerely, 6494:6C" 'JAC LQUIA Lisa M. Schleusner Admin. Secretary/Deputy Clerk Tree City U.S.A. illwater THE BIRTHPLACE OF MINNESOTA [AN 8 t %x`2 �,. January 6, 1999 Tom Melena City of Oak Park Heights 14168 N. 57th Street PO Box 2007 Oak Park Heights, MN 55082 RE: Memorandum of Continuance Agreements for 1999 Goodwill Attended Donation Center Dear Mr. Melena: Enclosed are four copies of the Memorandum of Continuance Agreement with Goodwill Industries for 1999. The agreement was approved by the Stillwater City Council on January 5, 1999, and signed by Mayor Kimble. The enclosed letters from Linda Garcia, collection manager of Goodwill Industries, request that you sign the agreements and forward them to the City of Bayport for signature. When signed by all three cities, the agreements are to be returned to Ms. Garcia. Sincerely, iilottkd Ztlavt Morli Weldon City Clerk Enclosures CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 "1,71. 51TI / ate. At Goodwill Industries,Inc. December 14, 1998 Easter Seal Society of Minnesota's mission is to City of Oak Park Heights support people with 14168 N. 5th Street Oak Park Heights, MN 55082 disabilities or disadvantages Attention: LaVonne in achieving their goals for Dear LaVonne, education, employment I am enclosing four copies of the Memorandum of Continuance and independence. Agreements for 1999. Please forward them to the Cities of Bayport and Oak Park Heights after you have signed them for Stillwater. After these Agreements are signed by all three cities, please return them to me. Thank you for once again choosing to support Goodwill/Easter Seal by assisting with the operating costs incurred by running this donation center. In turn we are pleased to assist you in diverting reusable donations from the landfills and furnishing you with this tonnage for your solid waste abatement goals. I will send a copy of these signed Agreements back to each city; Stillwater, Bayport and Oak Park Heights. Thank you for continued support in 1999. Sincerely, ck) golcica. nq Linda Garcia Collection Manager Tar goodwill U. Goodwill/Easter Seal 2543 Como Avenue St.Paul,Minnesota 55108 (612)646-2591(Voice) (612)646-0424(TTY) (612)649-0302(FAX) goodwilleasterseal@ichange.com OAK PARK HEIGHTS 4 M emo !" eW . To: Mayor and Council From:Melanie Mesko, Administrative Assistant Date: 01/28/99 Re: Comprehensive Plan The Planning Commission has a copy of the proposed Comprehensive Plan. If you have any changes or comments, please let either Scott Richards or Kris Danielson know by February 12, 1999 so they have time to implement any changes before the next Planning Commission meeting, which is scheduled for Thursday, February 25, 1999. Thanks! •Page 1 a`-' CITY OF 1 . r OAK PARK HEIGHTS ...0,14N 14168 North 57th Street • P.O- Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-057% January 28, 1999 Ms. Kathy Cinnamon Administrative Secretary Central St. Croix Valley Joint Cable Communications Commission 1941 S. Greeley St. Stillwater, MN 55082 Dear Kathy: This letter is to inform you that the Oak Park Heights City Council has approved your budget for fiscal year 1999. We are anticipating the appointment of Lynae Byrne to the Cable Commission some time in February. We will keep you posted. Sincerely, 4 • `72.)I2AJ t.at t Lisa M. Schleusner Admin. Secretary/Deputy Clerk Tree City U.S.A. JAN-25-1999 0B52 CITY ur urti • • OPTIONAL FORM 99(/-90) FAX TRANSMITTAL Ift of pages► ,: T;Seii-N auNk pt t3gityltw‘p Fax N 75 40-01-31 8x2. 'GENERAL SERVIC ADMINISTRATION� STILLWATER LIFT BRIDGE GROUP Please return by Friday,January 22, 1999 TO: Name: Cheryl Martin Organization: Federal Highway Administration Fax: (651)291-6000 Phone: (651)291-6120 E-mail: chervl.martin@fhwa.dot.gov, FROM: Group/Agency Name: ( _iL j o Oak Dark Representative's Name: a • s . ! L 0.0-tI OIL Name of Contact Person for future correspondence Fax: (o 5 ! - 439 - 05'1# Phone: 651 - 459- 44 3 I E-mail: Date: • as-q9 Attending meeting on 1/27/99? Yes No Comments: D.-I-v+d. >,SCJ-iaoP,„ j ur nd L vict e. tgrne, lcu h ci r ti r laj Ii kg did_ _ d' 441.1.6 rvu i4i Pages: 1 TOTAL P.01 TOOT]j NIwaV AVMH9IH 1v}I3Qdd 9SZ£o61ZT9 XVd 6T:OT NOW 66/5Z/TO - 4. ` " CITY OF .� - OAK PARK HEIGHTS 14168 N. 57th Street • Box 2007. Oak Park Heights,MN 55082 •Phone: (612) 439-4439 • FAX 439-0574 Fax Transmittal To: Anne Heritage Printing Fax #: 651-430-9692 From: Lisa Date: January 25, 1999 Subject: Business Cards Total Number of Pages, including cover sheet: 1 ♦•� • • ..1.4.• • • •r♦iii♦••♦•• • • •r♦iii•♦i•• • • • • • •i♦• Please order 250 business cards for Mark Swenson. The layout should be the same as the other Councilmembers except for the following, Mark Swenson Councilmember Emergency Management Director City Office: 651-439-4439 Home: 651,439-1479 (City Hall Address) Pager; 6127 899-1427 Fax: 651.-3511436 If you have any questions, please give me a call, Thank you! ! Tree City U.S.A. City 01/19/99 TUE 10:47 FAX 6122235484 METRO EAST DEVELOPMENT 0001 FAx . . . FAX . . . FAx . . . FAX . 35tx Metro East Development partnership 332 Minnesota Street,N-205 Saint Paul,MN 55101 PHONE: 651 - - FAX: 651 3-5484 DATE: FAX# &LLtsAAd 0 'I c'! ATTN: I C i FROM: Ail,. AA Number of pages(Including cover): 1 COMMENT(S): Palau- 4.1.7261 upoler66 61,64datit . . ao-urdi- inartia'A. - • riami,ti addie, 0,/c, j.- 6 Please call 651-224-3278 if this fax is received in error. Thank you. 1\MEDP\SYS\USERS\DOERING\AOMINWORMMS\FAXCOVER.DOC CITY OF OAK PARK HEIGHTS - 14168 N. 37th Street •Box 2007' Oak Park Heights,MNN 55082 •Phone: (612) 4.39-4439 • FAX 439-05 Fax Transmittal To: Uri 6-rand Fax #: (05 I - 3 54gLi- From:: 1,..16a., SCKI-eu.s ne,r Date: 1-V1 -qc Subject: Ci uncii yv1.Lm&_Ks Total Number of Pages, including cover sheet: ♦♦�• •••♦•♦♦i• • • • • • • i• •♦♦ • •i♦• ••:•••: • •♦♦♦•♦•♦•♦♦♦• • • • Y`ori P. QYptLYA9WA+ . CU a,- Tree City U.S.A. ' CITY OF • OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 - ' January 21, 1999 Dr. Kathleen Macy, Superintendent Stillwater School District#834 1875 South Greeley Street Stillwater, MN 55082 Dear Dr. Macy: Per m understanding, our meeting you are requested to file for Y � an Amended g gY q Conditional Use Permit as it affects the Ropes Course. It is my understanding from that meeting that you are in process and will send us the necessary paperwork. Based on that,the City will put this matter through the Public Hearing process and will suspend further activity with regard to the matter until the Public Hearing process is completed. If you have any questions, please give me a call. Sincerely, Thomas M. Melena City Administrator Tree City U.S.A. CITY OF -' OAK PARK HEIGHTS • 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 January 20, 1999 Mr. Terrance Becker 14432 - 55th Street North Oak Park Heights, MN 55082 Dear Mr. Becker: This letter is in response to your request for explanation and terms of the lawsuit itemized on your utility bill. The previous garbage hauler, Junker Sanitation, was charged and held liable for depositing waste illegally. Cities and businesses that contracted with Junker Sanitation were also held partially responsible. Oak Park Heights' portion of the lawsuit, $100,000.00 plus legal fees, has been paid by the City. The city Council determined that every residential dwelling would be charged $6.50 per quarter for a period of five years to replace the money paid out of the General Fund. In effect,the City Council, acting on your behalf,was forced to increase the solid waste charge to pay for this settlement. Also, any fees not paid will be certified to the tax rolls. If you have any additional questions or concerns, please do not hesitate to contact me. Sincerely, Thomas M. Melena City Administrator Tree City U.S.A. CITY OF COpy " � OAK PARK HEIGHTS y�y .. 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights,MN 55082-2007 • Phone:651/439-4439 • Fax 651/439-0574 January 20, 1999 Ms. Paula Johnston Teamsters Local#320 3001 University Avenue SE Minneapolis, MN 55414 Re: Police Officer Contract Dear Ms. Johnston: I am in receipt of your letter of January 8, 1999 and am somewhat disappointed in your response. You need to realize that when I go before the City Council to explain the contract, we talk both in specifics and generality, but that the Council authorizes the contract to be signed only if all of the understandings that we have discussed were, in fact, put into that document. In my discussions with City Council, we were very specific on the comp. time issue that there would be a cap of 40 hours which would have to be cashed out by the end of the year. Obviously, after your offices had drafted the contract, this was not included in that contract. As I indicated earlier, I am very disappointed that this was not addressed, especially since we had a mutual understanding on this issue. I would point out to you that this is the first time in 25 years of labor negotiations that I've had to address an issue such as this. Your response to the City of"As the contract has already been approved by the City Council, please obtain appropriate signatures on behalf of the City and return it," is not acceptable. So that you have even further clarification, we have gone to the effort of going back to the City Council one more time to explain the situation. As such, the City Council has indicated that only with this language that we had previously agreed upon will the City Council authorize staff and the Mayor to sign the contract. Enclosed for your understanding is the Resolution that was passed by the City Council at the meeting of January 12, 1999. Lastly, I would suggest that you go back to your Minutes as well as to the proposals that have been initiated by the City of Oak Park Heights regarding the comp. time. You will find that we have always been very clear with the proposal from the very beginning, a 40- hour cap was essential. Additionally, I would point out to you that at the very last negotiating session,we did recommend to you that there would be a better way, for the Tree City U.S.A. Ms. Paula Johnston January 20, 1999 Page -2- officers' protection,to define overtime. Obviously, that was not an item of high priority for you and as a result,you now feel that it has been rejected. Because that is an issue that is not as important for the City as it is for the officers, we obviously are not going to fight it. However, as a matter of good faith, we did bring it up at the very last meeting and there was an indication that you would consider the issue and that, in fact, it might make sense. Again, since this is for officers'protection, not the City's, we are not going to push that issue and we will gladly drop the suggestion. I would point out that if we cannot reach a consensus on comp. time, we then should certify the contract item to mediation so that we can have outside help to address this impasse that we seem to have with the Teamsters Officials. I would point out that I feel our police officers are being held hostage due to your actions. However,that is an issue that you need to address with your own folks. I am not going to get in the middle nor will I try to do an end run around the Teamsters organization. However, I would fully expect that our police officers were duly made aware of our feelings and our correspondence. If you have any further questions on this,please let me know. Hopefully as you review your notes, you will find the items as outlined in this correspondence. Sincerely, Thomas M. Melena City Administrator CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA RESOLUTION 99-01-05 A RESOLUTION AUTHORIZING APPROVAL OF POLICE UNION CONTRACT PURSUANT TO STAFF APPROVAL WHEREAS, City staff has been negotiating with the police union for a three year union contract for the years 1999-2001; and, WHEREAS, a draft contract had been agreed to by staff and the union based on previous discussions and agreements; and, WHEREAS, the City Council approved the signing of the contract with the final approval of staff for accuracy; and, WHEREAS, a signed contract was received by the City from the union which did not include some wording as previously agreed to during negotiations. NOW THEREFORE, BE IT RESOLVED, that the City Council for the City of Oak Park Heights authorizes the signing of the police union contract with the provision that the comp. time language be amended to indicate that a maximum of forty hours of comp. time may be carried, but it must be cashed out at the end of the year, and that the comp. time balance therefore cannot be carried over to the next year. Passed by the City Council of the City of Oak Park Heights this 12`h day of January, 1999. 42,/d. 4,4 David D. Schaaf Attest: Mayor Thomas M. Melena City Administrator JAN. -08' 99(FR1) 16:37 TEAMSTERS LOCAL 320 TEL:612 331 8948 P. 001 . - MINNESOTA TEAMSTERS PUBLIC & LAW ENFORCEMENT EMPLOYEES' UNION, ,1401% 4F ' LOCAL NO. 320 r'-` `le: '� t. irk ��i3� J AFFILIATED WITH "• International Brotherhood of Teamsters Susun E.Mauren Shirley M.Mohan Mlehiel J.Golen louring Derby Merle King Ron Engel. Jurl Wurl Serrrturw Trrasurcr President Vk'r President Recording.S rrelary Plater, Trii,iire Truster FAX TRANSMITTAL TO iPn9 Mildtkri 1 FAX # -4 9- O7/ 1 FROM & L OUR FAX # 1-612-331-8948 DATE i ` .•-• e- 1 1 # OF PAGES 5 (#does Include cover page; MESSAGEa 1 1 1 1 1 1 1 1 1 1 CO IF YOU HAVE NOT RECEIVED THE CORRECT NUMBE R OF COKES LISTED ABOVE, PLEASE CONTACT AT OUR OFFICE. (612) 378-8700. .' 3001 University Avenue S.E. United To Protect Minneapolis, Minnesota 55414 Fax (612) 331-8948 Phone (612) 378-8700 • • "' ( ) JAN. -08' 99 (FRI) 16:37 TEAMSTERS LOCAL 320 TEL:612 331 8948 P. 002 r-� -�- MINNESOTA TEAMSTERS PUBLIC & LAW ENFORCEMENT EMPLOYEES' UNION, y ;;�. LOCAL NO, 320 . AFFILIATED WITH ; 4 International Brotherhood of Teamsters `T•,• Susan E.Mauren Shirley M.Muhun Michael J.Galen Joanne Derby Run Ender Jeri Ward Turn Perkins Secretary-Treaxner President Hee President Reeordinn Secrctwi Tft4Sfrr Truster Trusts January 8, 1999 Mr. Torn Melena City Administrator City of Oak Park Heights PO Box 2007 Oak Park Heights MN 55082-2007 RE: Police Officers Contract Dear Mr. Melena: I received your letter dated December 29, 1998 regarding the above referenced contract. As I indicated to you in our telephone conversation, the contracts that you have received from the Union already express the items that were agreed to by the parties in contract negotiations. Therefore, no amendments are necessary. If the City wishes to address this issue in the next round of negotiations, the Union will discuss it at that time. During the negotiations, the City proposed that language be added to the compensatory time provision that would allow the officers the option to accumulate compensatory time only after "eight (8) hours a day, forty (40) hours per week." The Union rejected that proposal. The contract clearly states that officers earn overtime for all hours worked in excess of their regularly scheduled shift, regardless of the number of hours worked in a week. The City's proposal would have changed this provision, and that change was unacceptable to the Union. The Union made it very clear that it would not agree to the City's proposed language in the Overtime Article. However, in an effort to address the City's concerns without compromising the current overtime benefit to the officers, the Union agreed to add to Article III, §3.9 language which defined the length of a scheduled shift as eight (8) hours. This was the basis of the tentative agreement between the parties. The language regarding the cashing out of unused compensatory time at the end of the year is in §13.7 of the contract. Again, no amendment is necessary. 3001 University Avenue S.E. United To Protect Minneapolis, Minnesota 55414 Phone (612) 378-8700 "" 'e "' Fax (612) 331-8948 JAN. -08' 99 (FRI) 16:37 TEAMSTERS LOCAL 320 TEL:612 331 8948 P. 003 Page 2 January 8, 1999 As the contract has already been approved by the City Council, please obtain the City and return two (2) fully executed, original the Ct o behalf of th � Y appropriate signatures on b y contracts to the Union. Sincerely, TEA TERS LOCA #320 PAULA R. JOHNSTON General Counsel PRJ/jmm opeiu-#12 paulaltmelena cc; Ken Anderson • Merl King Jim Lammers 1" CITY OF Wi t OAK PARK HEIGHTS : ��.-� _ _ AMP d 14168 N. 57th Street • Box 2007 Oak Park Heights.MN 55082 'Phone: (612) 439-4439• FAX 4a9-0574 Fax Transmittal To: /i alt Ai..I. Fax #: From: /1/14,0/1/I.(.0 Date: $ Subject: PD.11A-C. Total Number of Pages, including cover sheet: T ♦♦•••:•• •♦♦♦•♦♦.•♦♦♦• •♦•.• • • ••♦♦•♦•.• • •♦♦o•♦♦.•♦♦.moo♦i•♦♦i• •♦♦♦•♦♦••♦♦.•♦•♦••♦• 91441. - We, "p Go Taiukat ItMA16, Oricv.e, *014,6041 vivtA/6, kLig-c , *111 4AVgA-' 17-0--/- Tree City U.S.A. .. < `= CITY OF OAK PARK HEIGHTS 14168 N. 57th Street• Box 200 • •Oak Park Heights,MN 55,382 • Phone: (612) 439-4439 FAX 439-0574 Fax Transmittal To: V ranc h. Cornrnun.,i ac k io Fax #: t-50 45 From: L-1.5a- Sc ki,L5n Y Date: 1' 161-619 Subject: Video easst-etk, Total Number of Pages, including cover sheet: I . • . .• re c ..ue.c . - GOI CU o - ,S�Cc-AA-Q- ,.>31. (AIL- Imo" o ' kairla@via Life Ckcauitia evi7t,0 w -4- C: PJAD3 ( (It - w Cam ; -phov - Lo5 I - 1-1,3q- LW 39 2ck\t - - -05-k-14 Tree City U.S.A. CITY OF OAK PARK HEIGHTS -�" = 14168 N. 57th Street• Box 2007.. Oak Park Heights,MN 55082 • Phone: (612) 439-4439 • FAX 439-0574 Fax Transmittal To: \/aand arymnunicatt 6r S Fax #: 1-5D - 14)35 - 1433- From: Lisa. Sakku,sntr- Date: i- ►- - ci 9 Subject: Video Nsse-1-t-� Total Number of Pages, including cover sheet: ♦♦♦•♦♦♦• • • • •i♦• •••♦•••••••♦•♦•♦•♦♦♦•••••♦♦♦•♦♦♦••♦♦•♦•••♦♦♦•♦♦♦♦♦♦♦•♦•♦•♦♦••♦♦♦•♦♦♦••♦♦ -Pitasb 0 osh Order it brh vi cis D OP " tr ii2e `s Cha CGi L and c h bid- ?)cs j -L(L exe z . i hcr /L \) . Viso phone - (p5 I — 03q- 41 q - (o 5 I - /-4-361 - t5`7 Tree City U.S.A. CITY OF OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights,MN 55082-2007 • Phone:651/439 4439 • Fax:651/439-0574 January 14, 1999 Mr. Joe Anderlik Bonestroo, Rosene, Anderlik& Assoc., Inc. 2335 W. Highway 36 St. Paul, MN 55113 Dear Joe: We received this fax at our office. With all the projects that were done in 1998, can you let me know if these projects have been completed and the forms submitted? Please respond in writing as soon as possible. Thank you. Sincerely, X61 a W Thomas M. Melena 6L/461 City Administrator Tree City U.S.A. P. 01 Washington SWCD 1825 Cures Crest Boulevard#101 FAX Stillwater, Minnesota 65082 430-6820 Date 1/12/99 Number of pages including cover sheet 3 To: From: 439-0574 Tom Melena, Jy en Thatcher, Wetland Technician Oak Park Heights Phone 430-6828 Phone Fax Phone 430-6819 Fax Phone CC: REMARKS: ❑ Urgent ❑ For your review ❑ Reply ASAP ❑ Please comment As per our conversation earlier today, here is a blank form for submitting your city road project wetland impact projections to BWSR. Information about this replacement program is found in Section IV of the 1997 WCA Administration Manual, along with a clean copy of both this form, and the "Final Report" for after the road improvement impact. Feel free to call me (or the BWSR Board Conservationist) if you need assistance in completing the form. Also, as we discussed, please send me a list of all the wetland impacts that occurred in 1998 (including exemption certificates, no-los eethat are required by BWSR's reporting wetlands rep system. replaced). I will check our files for the details P. 02 Y s. ROAD PROJECT WETLAND REPLACEMENT REPORT-PROJECTIONS Year: { Project Name or Number:. Project Type: 0 repair ❑rehabilitation ❑ reconstruction ❑replacement Location(attach map): County: . Road Authority Name:. Contact Person:, Phone#: Projected Total Wetland Acres to be Impacted: Y N I.) WETLAND AVOIDANCE CHECKLIST(describe in item 4) COMMENTS Can the project be relocated to avoid wetlands? Can the project be reduced in scope to avoid wetlands? . Will the project jeopardize or adversely effect endangered species? Will the project adversely affect cultural resources(SHPO)? Is it practical and reasonable to deviate from state or federal design standards to avoid wetlands? Y N 2.) WETLAND MINIMIZATION CHECKLIST(describe in item 4) COMMENTS Can project be relocated to minimize impacts? ■ Can project be reduced in scope to minimize impacts? Does the project incorporate best management practices to reduce impacts? Does the project include erosion control and turf establishment plans? Y N 3.) WETLAND MITIGATION CHECKLIST(describe in item 4) COMMENTS Will the project affect important wetland functions that require on-site Does the project have on-site replacement opportunities? Does the project have any replacement opportunities near by? Will some replacement be accomplished on-site or near by? Will all mitigation be done off-site via the state wetland bank? 4.) DESCRIPTION OF SEQUENCING: (include attachment if needed) 5.) T.E.P.REVIEW: Completed Expected Not Expected 6.) OTHER REVIEWERS(list): I of 2 P. 03 WETLAND IMPACTS-PROJECTIONS • WETLAND WETLAND TYPE WATERSHED TOPO SETTING ACRES SITE-SPECIFIC TYPE COWARDIN NUMBER (ace Mimi.Rule IMPACTED REPLACEMENT? CIRCULAR 39 (Optional) or NAME 8420.0540,Table 3) (styes,describe below) • V i ► r TOTAL: Site�necLFio Rent Mail or Fla to: WCA Program Manager Board of Water and Soil Resources One West Water Street,#200 St Paul,MN 55107 Phone: 612.296.3767 Fax: 612.297.5615 Due:January 15th of each year .:roa kpte.pro(April.1997) 2 of 2 CITY OF YT PARK HEIGHTS OAS . •_ 14168 N. 57th Street•Box 200 Oak Park Heights,MN 33032 • Phone: (61Z) 439-4439 • FAX 4.39-0574 Fax Transmittal To: dOe, ( r•t.el .ifL Fax #: From: J0„, Date: i - I4-qci Subject: 5tiCi RDrYxL3 Total Number of Pages, including cover sheet: i+• +•♦♦ •♦•♦•i♦•♦♦♦•i♦•+♦ ••o••+•i♦•+•+♦•1o♦♦•i♦••♦♦•i♦•+•♦o♦•♦♦•••o•♦♦♦••♦s•♦♦i•i♦•+ Tree City U.S.A. hi#(5111 to ar THE BIRTHPLACE OF MINNESOTA January 8, 1999 Mark Swenson Councilmember City of Oak Park Heights 14168 N 57th Street Oak Park Heights, MN 55082 Dear Councilmember Swenson: Per our recent conversation, I am writing to you to request your attendance, and representation of the City of Oak Park Heights, at the next meeting of the City of Stillwater Park and Recreation Commission. The meeting will take place at 7:00 P.M., Monday, January 25, 1999, in the Stillwater City Hall council chambers conference room.The Commission will be discussing issues related to the St. Croix Valley Recreation Center ("Center") at the meeting. Representatives from the Center's management firm will be at the meeting. The management representatives will be providing the Commission with information related to the use of the Center (i.e., use and schedules for hockey, open skate, free skate, fieldhouse activities, etc.) for this year and for next year as well. A copy of the agenda will be sent to you prior to the meeting. In the meantime please feel free to call me at 430-8801 if you have any questions regarding this matter. Sincerely, 0-(1-2 Nile L. Kriesel City Coordinator CITY HALL. 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 CITY OF OAK PARK HEIGHTS 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 January 13, 1999 Mr.Nile Kriesel City Coordinator City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Mr. Kriesel: Thank you for your invitation to attend the City of Stillwater Park and Recreation Commission meeting on Monday, January 25 at 7:00 p.m. This is to inform you that I will be attending along with other Oak Park Heights staff. Thank you. Sincerely, Mark Swenson 441 Councilmember Tree City U.S.A. .4, CITY OF .;_ � �� OAK PARK HEIGHTS N4. 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 January 12, 1999 Mr. David M. Carpenter 6320 Lookout Trail North Oak Park Heights, MN 55082 Dear Mr. Carpenter: The Finance Director, Judy Holst, has made me aware of some of your concerns on the surcharge for the Junker lawsuit. Although I can understand your position, please realize that the City Council for the City of Oak Park Heights, acting as its Board of Directors, directs and authorizes fees to be levied upon our utility system for the operation of that system. The City Council has determined that they will subsidize for residential property owners, the cost of solid waste collection. As a result, the fee you are paying for solid waste collection is approximately one-third to one-half of what the market rate would be. However, at the same time, the City Council has determined that all customers will share- in the settlement costs for the Junker lawsuit and as a result, has determined that the surcharge will also be part of the utility bill. This means, in your case, any unpaid bills as of the end of the year will be certified to the County as a special assessment which in turn, will be placed on your property tax bill for the next year. I would also point out to you that this will include certain fees that are charged by the County as part of that certification process. As a practical matter, we understand that you were not part of the system when this cost was incurred. However, at the same time, you were also not part of the water or sewer system when the City spent substantial dollars to build the existing system to be able to service all the properties, including yours, within the community. That debt has been paid off and now you, as one of our more recent residential property owners, is benefiting from that debt incurred by people that used to live here. I would point out that from a public policy standpoint,the same argument could be made for the street that goes in front of your house,the parks that you or your children may play in or for that matter,the school system that you may be using. Again, from that philosophical standpoint, I can totally understand your argument. I do not have children in the school system, nor have I put children through a school system, but on my own personal property I'm paying more than $2,000.00 per year for a school system in my community. Just because I am not currently using that system, it doesn't Tree City U.S.A. Mr. David M. Carpenter January 12, 1999 Page -2- mean I'm still not a beneficiary of that system. The children being educated today will some day pay social security to pay for my old age. On top of that, somebody paid for my education when I was coming up through the school systems and as a result, it is part of my responsibility as a citizen that I pay my fair share. That is the very same rationale being used for water, sewer and solid waste utility system. That is, everybody shares in the benefit and therefore, everybody must share in the cost. I do appreciate your thoughts. Feel free to drop in for a cup of coffee and we can always discuss the philosophical merits of how to pay for local government services. But also, please realize that from a practical standpoint, that if you do not pay the refuse bill, it will just be assessed to your property taxes next year. If you have any questions, please let me know. Sincerely, Thomas M. Melena City Administrator David M. Carpenter 6320 Lookout Trail N. Stillwater, MN 55082 (651) 439-3536 Dfrh_ January 4, 1999 66A9� / a�'�j� Judy Hoist 5 �' ' 1914/ /4' S Finance Director/Deputy Clerk City of Oak Park Heights 14168 N. 57th St. Box 2007 Oak Park Heights, MN 55082 Dear Ms. Hoist: Thank you for your October 29, 1998 letter in response to my inquiry regarding the lawsuit itemized on my utility bill. Your explanation of how the fee came to be is quite clear. However, the pertinent question in my original letter remains unanswered: Why am I being forced to pay this penalty tax when I was not even a resident of Oak Park Heights during the time Junker was depositing waste illegally? Why doesn't the city assess the lawsuit tax only to those who were residents during the period of illegal dumping? Enclosed is my garbage collection payment for last quarter, minus the lawsuit fee. If someone can explain to me why I should pay a penalty tax for illegal activities that occurred in Oak Park Heights while I was a resident of Florida, I will gladly pay the fee. Sin erely, Dave Carpenter i- CITY OF 't ?, 1V OAK PARK HEIGHTS 14168 N. 57th Street•Box Z007 Oak Park Heights,MN 55082 • Phone: (612) 439-4439 FAX 439-0574 ., i's October 29, 1998 Mr. David M. Carpenter 6320 Lookout Trail North Stillwater, MN 55082 Dear Mr. Carpenter: This letter is in response to your request for explanation and terms of the lawsuit itemized on your utility bill. The previous garbage hauler, Junker Sanitation, was charged and held liable for depositing waste illegally. Cities and businesses that contracted with Junker Sanitation were also held partially responsible. Oak Park Heights' portion of the lawsuit, $100,000.00 plus legal fees, has been paid by the City. The city Council determined that every residential dwelling would be charged $6.50 per quarter for a period of five years to replace the money paid out of the General Fund. In effect, the City Council, acting on your behalf, was forced to increase the solid waste charge to pay for this settlement. Also, any fees not paid will be certified to the tax rolls. If you have any additional questions or concerns,please do not hesitate to contact me. Sincerely, Judy Hoist Finance Director/Deputy Clerk Tree City U.S.A. David M. Carpenter 6320 Lookout Trail N. Stillwater, MN 55082 (612) 439-3536 September 16, 1998 City of Oak Park Heights { PO Box 2007 Oak Park Heights, MN 55082 To Whom It May Concern: I recently noticed a 'Lawsuit' surcharge in the amount of $6.50 in our recent garbage collection bill. When I called to inquire about the charge, it was explained that the amount was being assessed due to court charges incurred by the City of Oak Park Heights from a lawsuit with the local garbage collection company, presumably related to illegal dumping. Aside from the fact that it is simply unfair that this tax should be passed on to local residents, the dumping and subsequent law suit occurred BEFORE we moved from Florida to our current home in Oak Park Heights. Why should I have to pay for something that occurred while I was living in another state? I have deducted the $6.50 from my bill, and plan to do so each month. If someone can provide a reasonable explanation as to why I should pay this tax, please contact me at my phone number listed above. Sincerely, David M. Carpenter CITY OF 1 OAK PARK HEIGHTS 40 fr 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights, MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 January 12, 1999 Phil's Tara Hideaway 15021 - 60th Street North Oak Park Heights, MN 55082 Re: City of Oak Park Heights Charge Account Dear Phil: The City of Oak Park Heights is interested in setting up a charge account with your establishment. Since I have been unable to reach you by phone, please call me and let me know if this is possible and if so,what other information Y ou need. Thank you! Sincerely, . Lisa M. Schleusner Administrative Secretary Tree City U.S.A. _ r I CTYOF i v OAK PARK HEIGHTS t �J - F 14168 North 57th Street • P.O. Box 2007 • Oak Park Heights,MN 55082-2007 • Phone:651/439-4439 • Fax:651/439-0574 •}c.1 January 12, 1999 Applebee's Attn: Rob 13625 - 60th Street North Oak Park Heights, MN 55082 Re: City of Oak Park Heights Charge Account Dear Rob: Per our telephone conversation yesterday,here are the employees authorized to use the City's charge account at Applebee's: Thomas M. Melena, City Administrator Melanie Mesko, Administrative Assistant Kristin Danielson, Community Development Director If you have any questions or need further information,please do not hesitate to contact me at 651-439-4439. Thank you! Sincerely, 4. a, Vtk .3dcatakei Lisa M. Schleusner Administrative Secretary Tree City U.S.A. OAK PAPK HEIGHTS � : rt , Memo To: Council Mayor u Ma and y o ncil City Staff and consultants From:Melanie Mesko, Administrative Assistant Date: 01/06/99 Re: Area Codes changes As an FYI for the area code changeover, which begins on Sunday, January 10, I have included a list of which prefixes are used with which area codes. I hope you find this helpful. •Page 1 II More on the Story Page 1 of 23 More on the Story Need More on the Story?You're in the right place! This is where you'll find that extra information we've told you about on our newscast. Coupon Collector(01/05199) Match Your Phone Prefix With an Area Code (01/05/99) The Workout That Fits You Best(01/05/99) Ventura Appoints Acting Commissioners (01/05/99) Best Inaugural Quotes (01/04/99) Jesse Ventura's Speech Text(01/04/99) Ventura Inauguration Schedule of Events (01/04/99) Information on Eating Right(01/04/99) SNOW Emergency Information (01/02/99) Submit our Ventura Inauguration Pa Ideas 12/28/98 Ramadan (12/17/98) Persian Gulf Web Sites (12/16/98) Baghdad -Minnesota Time Difference (12/16/98) Iraq - US Timeline (12/16/98) Iraqi Government Statement Text(12/16/98) Holiday Light Display Addresses (12/16/98) Salvation Army Red Kettle Drive (12/16/98) HEALTH: Prostate- BAT- Lyme-Winter Itch -Amplatzer- Heart Defects -Violent Video Games (12/15/98) St. Cloud Explosion: Victims' Relief Fund (12/12/98) On The Road: Winter Survival Kit(12/11/98) Impeachment Hearing Web Sites (12/09/98) The Process of Impeachment(12/09/98) Hog Farmers Holiday Help (12/09/98) Adopt-a-Pet(12/08/98) Titanic Web Sites & Exhibit Ticket Information (11/24/98) Airport Parking Information (11/23/98) Walk to Cure Diabetes (11/15/98) Thursday's Child 10/22/98 Coupon Collector (Tuesday, January 05, 1999) Here is the information about Ray Lynn who has written a book on how to become a champion coupon collector. You can get more information about the book and the seminars Ray Lynn teaches by calling 322-5141. • Back To Headlines Match Your Phone Prefix With an Area Code (Tuesday, January 05, 1999) Find the first three digits of your phone number in the list below to determine what your new area code will be as of Sunday January 10. This list is supplied by the Minnesota Telephone Association-updated December, 1998. http://www.kstp.com/src/news/followups.cfm 1/6/99 More on the Story Page 2 of 23 Prefixes Remaining Totally in the 612 Area Code 201 202 203 204 206 209 210 212 214 216 217 218 219 226 230 231 235 237 238 240 241 242 243 245 246 247 249 250 252 253 259 260 261 262 263 264 269 270 271 272 273 275 277 278 279 280 284 285 287 288 289 295 299 301 302 304 305 307 308 309 313 314 315 316 317 318 319 321 323 324 325 326 327 328 329 330 331 332 333 334 335 336 337 338 339 340 341 342 343 344 346 347 348 349 350 352 353 354 356 359 360 361 362 363 365 366 367 368 369 370 371 372 373 374 375 376 377 378 379 381 382 383 384 386 389 390 391 392 394 395 396 397 399 401 403 404 409 410 412 413 414 416 417 418 419 420 421 422 424 425 427 428 431 432 434 435 440 441 442 443 444 445 446 447 448 449 461 466 467 468 469 470 471 472 473 474 475 476 477 478 479 491 492 493 494 495 496 497 498 499 502 504 506 508 509 510 512 513 514 515 516 517 518 519 520 521 522 524 525 526 527 529 530 531 532 533 534 535 536 537 538 539 540 541 542 543 544 545 546 547 548 549 550 551 553 554 556 557 559 560 561 562 563 564 566 567 568 569 570 571 572 573 574 576 577 579 580 581 584 585 586 588 589 590 591 593 594 595 596 597 598 599 601 606 607 608 609 613 614 615 616 617 618 619 621 622 623 624 625 626 627 630 640 648 650 652 654 655 656 657 658 660 661 662 663 664 666 667 668 669 670 671 672 673 675 676 677 678 679 680 682 684 685 689 692 694 701 703 706 708 709 710 712 713 716 718 719 720 721 722 723 724 725 726 727 728 729 740 741 742 743 745 747 749 750 751 752 753 754 755 756 757 758 759 760 761 767 775 781 782 788 789 790 791 794 797 798 799 801 802 803 804 805 806 807 809 810 812 813 814 816 817 818 819 820 821 822 823 824 825 826 827 828 829 830 831 832 833 834 835 836 837 838 839 840 841 843 844 845 849 850 851 852 853 854 856 857 858 859 860 861 862 863 864 865 866 867 868 869 870 871 872 873 874 875 876 877 878 879 880 881 883 884 885 886 887 888 889 891 892 893 896 897 898 899 901 902 903 904 906 907 909 910 912 913 914 915 916 919 920 921 922 924 925 926 927 928 929 930 931 932 933 934 935 936 937 938 939 940 941 942 943 944 945 946 947 948 949 951 953 954 955 956 957 961 963 965 968 970 971 972 973 974 975 977 978 979 980 981 983 984 985 986 987 988 990 991 992 993 995 996 997 998 999 Prefixes Entirely in the New 651 Area Code 205 207 213 215 220 221 222 223 224 225 227 228 229 232 233 234 236 239 244 251 254 255 256 257 258 265 266 267 268 274 276 281 282 286 290 291 292 293 296 297 298 303 306 310 312 345 351 380 385 387 388 393 398 402 407 408 415 426 429 430 433 436 437 438 439 450 451 453 455 457 458 459 462 464 465 480 481 482 483 484 485 486 487 488 489 490 501 503 505 523 528 552 558 565 575 578 582 583 587 592 602 603 604 605 610 628 629 631 632 633 634 635 636 637 638 639 641 642 643 644 645 646 647 649 653 659 665 674 690 691 693 695 696 697 698 699 702 704 705 714 730 731 733 735 736 737 738 739 748 762 764 765 766 768 769 770 771 772 773 774 776 777 778 779 787 793 796 815 842 847 848 855 908 917 918 923 962 966 967 969 982 983 989 994 Prefixes Working in Both Area Codes 322 355 358 405 406 423 452 454 456 460 463 681 683 686 687 688 707 717 780 783 784 785 786 792 795 808 882 890 894 895 905 Notes Regarding Prefixes in Both Area Codes: Customers with telephone numbers in the prefixes included in "Category C" whose telephone service is located in the cities of Eagan, Farmington, Inver Grove Heights, Lauderdale, Lino Lakes, Mendota, Mendota Heights,New Brighton, Rosemount, St. Paul, and Shoreview are in the 651 area code. Customers with numbers in the prefixes in "Category C" whose telephone service is located in Apple Valley, Blaine, Burnsville, Circle Pines, Columbia Heights, Fridley, Lakeville, Lexington, Minneapolis, Mounds View, St. Anthony, and Spring Lake Park are in the 612 area code. http://www.kstp.comisrc/news/followups.cfm 1/6/99 More on the Story Page 9 of 23 htt.://www..esseventura.or. Back To Headlines Information on Eating Right (Monday, January 04, 1999) For a free brochure on eating the right foods for breakfast, write: Foods That Fuel" c/o The American Egg Board Dept. Q Box 1214 Park Ridge, IL 60068 Back To Headlines SNOW Emergency Information (Saturday, January 02, 1999) Minneapolis -(612)348-SNOW (7669)http://www.ci.minneapolis.mn.us/ St. Paul - (651) 266-PLOW(7569) http://www.ci.stpaul.mn.us/publicworks/snowplow.html MNDOT State Road Conditions http://www.dot.state.mn.us/road.shtml From Duluth south to Pine City &the North Shore - (218) 723-4866 From the Iron Range to Canada- (218) 749-9656 Statewide - (800)542-0220 TDD (Telecommunications Device for the Deaf) - 800-657-3994 In addition to the above numbers, you can also call these for more specific information during business hours: Duluth- (218) 723-4938 Eveleth- (218)744-7500 International Falls- (218)285-7623 Back To Headlines Submit your Ventura Inauguration Party Ideas (Monday, December 28, 1998) http://www.kstp.com/src/news/followups.cfm 1/6/99 CITY OF OAK PARK HEIGHTS 14168 N. 57th Street•Box 2007.Oak Park Heights,MN 55082 •Phone: (612) 439-4439 FAX 439-0574 January 5, 1999 Mr. Ken Hartung City Administrator • City of Bayport 294 N. 3rd Street Bayport, MN 55003 Re: Agreement for Building Inspection Services Dear Ken: Enclosed please find two executed original Agreements. Please sign both of these and return one original to us for our files. Thank you. Sincerely, Thomas M. Melena City Administrator Tree City U.S.A. `' City of a; Oak Park Heights 14168 57th Street N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memo To: Mayor Schaaf and City Council Members Tom Melena From: Kris Danielson Date: 12/22/98 Re: Agreement for Building Inspection Services with Bayport Enclosed with this memo for your review and approval please find a copy of the proposed "Agreement for Building Inspection Services" between the City of Oak Park Heights and the City of Bayport. This agreement has been reviewed by Community Development staff and the City Attorney and includes the fee schedule adopted as part of the current addition of the Uniform Building Code. TREE CITY U.S.A. AGREEMENT FOR BUILDING INSPECTION SERVICES THIS AGREEMENT made and entered into this day of January, 1999 by and between the City of Oak Park Heights, State of Minnesota(hereinafter referred to as "Oak Park"),and the City of Bayport, State of Minnesota(hereinafter referred to as "Bayport") WITNESSETH: WHEREAS, Bayport has requested Oak Park to provide building inspection services to be performed within its boundaries;and, WHEREAS, Oak Park wishes to contract with Bayport to perform building inspection services within the Bayport's boundaries;and, WHEREAS,such agreements are authorized by Minnesota Statute 471.59. NOW, THEREFORE, IT IS MUTUALLY AGREED by and between Oak Park and Bayport as follows: I. SCOPE OF SERVICES 1. Oak Park agrees to provide through its building inspection department, building inspection services for Bayport. The building official for Oak Park shall serve as the building official for Bayport under the terms of this Agreement. 2. a) Except as otherwise specifically set forth herein, building inspection services shall only include those types of duties and functions customarily rendered by the building officials under law, and shall not include Services which are normally provided by the State of Minnesota such as electrical inspections and issuances of electrical permits nor shall it include such services which are normally provided by Washington County Department of Health including, but not limited to, hazard property inspection for the purposes of Minnesota Statute 463.15, et. seq. , nor shall it provide for septic system inspection or permit issuance therefore. b) Services to be rendered shall also not include permits to be issued for signage unless related to a building project. c) Oak Park shall provide,throu gh its building g inspection department, building inspection services for hazardous structures as provided under Minnesota Statute § 463.15, et. seq., re-inspection services and building inspection services for public health and safety purposes where no new building permit is being applied for by the property owner or their designated agent, with all such services being provided pursuant to the terms of this Agreement. 3. The standards of performance, method of providing building inspection services and other matters incident to the performance of services under this Agreement including personnel to be employed shall be determined by Oak Park. 4. Under this Agreement Oak Park will receive all applications for building permits for all projects within Bayport as required by existing laws,codes and ordinances with such applications being received by Oak Park after they have been first reviewed by Bayport for purposes of planning, zoning, subdivision and other local code regulations and requirements. The building official for Oak Park shall examine such applications to determine compliance with the existing building code. 5. All applications for permits which require variances, conditional use permits or other special permits under existing ordinances of Bayport shall first be resolved by Bayport prior to submission of applications for building permits to the building official. No building permit shall be issued until Bayport, the office of its administrator or otherwise has executed a consent to issuance thereon. 6. The building official for Oak Park shall provide and issue all building permits as required by the existing building codes and shall maintain a duplicate record of all such permits and inspections related thereto. The building official of Oak Park shall on a monthly basis submit a report to Bayport as to individual building permits issued, but shall not be required to compile statistic data or otherwise submit reports on behalf of Bayport to the State of Minnesota, The Metropolitan Council or other state agencies and departments. 7. Pursuant to this Agreement,the building official shall provide necessary plan check services as I , required by laws,regulations and ordinances. 8. The building official for Oak Park shall provide all job site inspections on projects under permit as is required by existing building codes and City ordinances and such other reasonable inspections as may be deemed necessary by him or her in order to ensure compliance with the Building Y uild n Code,and g d upon completion of each project shall issue a certificate of occupancy for said project. 9. The building official for Oak Park shall collect all fees for building applications and charges to be collected incident to the administration of building inspection services contained herein according to the schedule of fees and charges agreed by both parties which is annexed hereto as Exhibit A and incorporated by reference herein. All such fees as collected by the building official, shall be remitted to Bayport for disbursement pursuant to the terms of this Agreement. 10. The building official for Oak Park shall collect all building permit surcharge fees, sewer availability charges and city fees as may be required by statute, regulation, or ordinance and shall account for and forward all such funds to Bayport. Bayport shall account for and disburse all such funds as is required by this Agreement or law. 11. Building official for Oak Park shall not be required to attend Bayport staff planning review meetings except for preconstruction meetings on commercial projects. Bayport shall provide input from its fire department,police department,public works supervisors,zoning administrator and other staff members appropriate to each building permit application to the building official for Oak Park at the time that a building application is submitted to Oak Park. 12. Building official for Oak Park shall have the exclusive authority to determine interpretations and applications of the building code to projects within Bayport. Notwithstanding the forgoing, the Building Inspector shall confer with the City Administrator of Bayport before issuing any such interpretations and applications of the building code on projects within Bayport. Building official shall also have the right to issue stop orders on any project determined not to be in compliance with the terms and provisions of the 3 building code. Enforcement of building code requirements by way of judicial action for either criminal or civil sanction shall remain the exclusive responsibility of Bayport. h' YP ort. 13. Building inspection services shall include heating,ventilation,air conditioning inspections as well as plumbing inspections associated with building permits to be issued on residential or commercial projects. 14. Upon completion of all building, plumbing, heating, ventilation, and air conditioning inspections associated with any specific permit,the building official shall forward the original inspection records along with the plans as submitted by the applicant to the zoning administrator for the City of Bayport. All such original records shall remain the exclusive property of the City of Bayport. Upon completion of any project,the building official shall issue a certificate of occupancy and forward a copy thereof to the zoning administrator of Bayport. 15. Affecting services identified in I.2.(c)above, Oak Park reserves the right to decline to provide such services with regard to any individual property within Bayport when, under such circumstances, the building official for Oak Park determines that the specific service sought is beyond the scope of its department to be able to provide, or where under such other circumstances, existing workloads withrn the department preclude a timely response for the request for such services. II. SCHEDULE OF FEES AND CHARGES 1. Fees and charges shall be collected by the building official from the applicant upon issuance of the building permit and shall be collected by the building official from the applicant by either cash or check made payable to Bayport. Where building applicants submit a building permit with a cash application fee, an appropriate receipt shall be issued by Oak Park Heights to acknowledge its receipt. 2. The valuation for permit purposes shall be determined by the building official and shall be calculated by multiplying the square foot area of the proposed structure times the building valuation factor as published annually by the building codes and standards division of the State of Minnesota Department of 4 Administration. The building permit fee shall be those listed in the current addition of the Uniform Buildin g Code. (Oak ak Park and Bayport currently utilize 1997 edition of the Uniform Building Code with g modifications.) Fees for residential and commercial plumbing, heating, sprinkling system and fire protection system shall be established on Exhibit A.) 3. Where work for which a permit is required has been started or proceeded with prior to obtaining said permit, special investigation shall be made before a permit may be issued for such work and the investigation fee shall be equal to the amount of permit fee required by the code and shall be collected whether or not a permit is subsequently issued. The payment of such investigation fee shall not exempt any person from compliance with all other provisions of the code nor from any penalty prescribed by law. All such investigation fees shall remain the exclusive property of Oak Park. 4. The fees and charges set forth on Exhibit A are exclusive of fees and charges required by the State of Minnesota for electrical permits and inspections. 5. At the discretion of the building official, additional charges not to exceed actual expenses received may be made in instances where repeated violations of the building code and/or ordinances necessitate a number of compliance reinspections. Such charges shall be payable by the permittee prior to the issuance of the certificate of occupancy and shall remain the exclusive property of Oak Park. 6. Oak Park and Bayport agree that the division of fees for building inspection services contained herein shall be as is set forth within Exhibit A annexed hereto and incorporated by reference herein. Oak Park shall collect all fees on behalf of Bayport for applications for building inspection services and building permits and remit them to Bayport for disbursement to the parties pursuant to the terms of this Agreement and Exhibit A. Should Oak Park building official be required to perform additional services not related to the issuance of a current building permit, Oak Park shall be compensated by Bayport at the same rate as is currently established for additional inspection pursuant to the provisions of the building code. 5 7. The Oak Park building official shall also conduct plumbing, heating, ventilation and air conditioning inspections pursuant to the building code within Bayport. Fees for plumbing, heating, ventilation, and air conditioning inspections as well as fire protection systems, shall be those adopted b P by Bayport during the term of this Contract.g act. Bayport shall adopt by ordinance regulations which are compatible with those now in force within Oak Park affecting heating, ventilation, air conditioning and plumbing inspections. 8. Initial payment to Oak Park by Ba yp ort for building inspection services shall occur on a monthly basis. Fifty percent(50%)of all building inspection fees shall be allocated to the City of Oak Park pursuant to the provisions of Exhibit A, a copy of which is annexed hereto and incorporated by reference herein and shall be paid by Bayport to Oak Park in the month following the issuance of the building permit. The balance of the fees owed the City of Oak Park Heights pursuant to the provisions of Exhibit A, shall be due and payable to Oak Park by Bayport upon issuance of a certificate of occupancy or certification by the building inspector that services are complete. 9. Fees and charges shall be collected by the building official from the City of Bayport for services provided under paragraph I.2.c)shall be billed at the hourly rate of$42.00 as provided for within Table 1-A --Building Permit Fees,as adopted within the uniform building code for the City of Oak Park Heights. The fees and charges set forth within said schedule/Table 1-A -- Building Permit Fees, as adopted by the City of Oak Park Heights within its building code are exclusive of any fees or charges as may be required by the Department of Health or other state agencies or county departments for related permits and/or inspections. All such fees as charged by the Oak Park Heights Building Department shall remain the exclusive property of the City of Oak Park Heights. III. GENERAL TERMS AND CONDITIONS The parties further agree as follows: 6 1. Bayport shall not assume any liability for the direct payment of any salary, wage or other compensation to any Oak Park employee for performing building inspection services pursuant to this Agreement. 2. Oak Park shall not assume any liability to supervise or enforce regulations of Bayport or the State affecting zoning,planning, subdivision,wetland or surface water management. Bayport shall also be solely responsible to determine compliance with regulations of the Minnesota Department of Natural Resources, the Middle St. Croix Valley Water Management Organization, Valley Branch Water Shed District, Minnesota Department of Transportation and other regulatory bodies and political subdivisions having jurisdictional authority within Bayport affecting development of lands. 3. Bayport shall assume full responsibility for providing to the city building officials for Oak Park a current and up-to-date copy of their zoning and subdivision regulations, zoning and subdivision maps, comprehensive plans,and other regulations on development adopted within Bayport. 4. All contractors performing construction services within Bayport shall be required to provide evidences of licensing and insurance as required by City Ordinance or State law. Bayport shall confirm with Oak Park Heights all such license and insurance compliance prior to authorizing issuance of a permit to any contractor performing work within the jurisdictional limits of the City of Bayport. 5. Bayport shall be solely responsible for direct payment of any fees or charges to the State of Minnesota or any of its subdivisions and Washington County as may be required by law affecting development and issuance of building permits within its borders. 6. Bayport, its officers, agents and employees shall cooperate with and assist Oak Park in the orderly performance of services to be provided for herein. 7. All applications for building permits and building inspection forms to be utilized hereunder shall be maintained at both City offices. 8. Bayport, its officers, agents and employees shall not assume liability for any intentional or 7 negligent act of Oak Park or any of its officers, agents or employees and Oak Park herewith agrees to hold Bayport, its officers, agents and employees harmless from any intentional or negligent act of any employee of the City of Oak Park its officers, agents and further agrees to.defend Bayport, its officers, agents and employees, from any claim for damages resulting from the negligent act of Oak Park, its officers, agents or employees in performance of this Agreement. 9. Oak Park, its officers,agents and employees shall not assume liability for any intentional or negligent act of Bayport or any of its officers, agents or employees and Bayport herewith agrees to hold Oak Park, its officers, agents and employees harmless from any intentional or negligent act of any employee of the City of Bayport its officers, agents and further agrees to defend Oak Park, its officers, agents and employees, from any claim for damages resulting from the negligent act of Bayport, its officers, agents or employees in performance of this Agreement. 10. Termination. This Agreement shall remain in effect unless terminated pursuant to the provisions of this Paragraph. Either party may terminate this Agreement only upon providing ninety (90) days advance written notice to the other to be mailed to the addresses set forth within Article IV herein of the respective party to receive the notice. All such notices shall be sent using registered or certified mail to the addresses specified herein. Further,each party shall notify the other of their intent to renew this Agreement for an additional year on or before October 1st of every year during which this Agreement is in force. Notwithstanding an election to renew this Agreement, the provisions of Schedule A annexed hereto and incorporated by reference herein shall be negotiated separately between Bayport and Oak Park on an annual basis. 11. It is understood this Agreement contains the entire agreement between Bayport and Oak Park and that no statement, promise or inducements have been made to any party hereto, or any officer, agent or employee of either party hereto which is not contained within this written Agreement. This Agreement may not be enlarged, modified or altered except in writing signed by the parties and endorsed herein. It is 8 expressly understood between the parties hereto and this understanding should be considered in interpreting the provisions of this Agreement, that upon notice given by any party hereto, later negotiations may be undertaken for the purpose of revising, adding to or striking any provision or provisions of this Agreement which appear unworkable or insufficient to perfect, maintain and ensure the purpose of this Agreement, and any change to the original provisions of the Agreement mutually acceptable to both parties shall be written and attached to this Agreement as provided above and any such revision, addition or deletion shall only apply to the provision so revised,added or deleted,and the remainder of this Agreement shall remain in full force and effect. IV. EFFECTIVE AND TERMINATION DATES 1. Effective Date. This Agreement shall be in effect as of the date of its execution between the parties as set forth above. 2. Termination. This Agreement shall terminate on December 31, 1999 unless otherwise renewed by the parties. V. ADDITIONAL PROVISIONS 1. Arbitration. In the event of any dispute arising between the parties as it affects the interpretation, construction or application of this Agreement to the extent the same cannot be resolved by negotiation between the parties,the same shall be submitted to the American Arbitration Association for purposes of arbitration and the cost thereof shall be equally born by the parties. 2. Insurance. Each party hereto shall maintain insurance in the minimum amounts as specified by Minnesota Statute§466.04.In the event of a notice of claim being filed with either party affecting or arising out of the operation of this Agreement for the provision of building inspection services to Bayport by Oak Park,copies of all notices of claim shall be provided both parties to this Agreement. 9 3. Storage of Closed Files. Upon the completion of building inspection services as it affects individual projects, the City of Oak Park Heights may retain Bayport files for storage purposes for a reasonable period of time as may be determined in the discretion of the building inspector for Oak Park. All open and closed files affecting building inspection services to be rendered to Bayport pursuant to the terms and provisions of the Agreement shall remain the exclusive property Y of Bayport and Bayport shall remain as the responsible authori ty to respond pond to request for ublic or private data as is otherwise specified and P P P provided for within Minnesota Statute§13.01,et seq. CITY OF OAK PARK HEIGHTS BY: AP' David Schaaf Its: Mayor BY: il� � \INC\ Thomas Melena Its: City Administrator CITY OF BAYPORT BY: Allen R. Schultz Its: Mayor BY: Kenneth H.Hartung Its: City Administrator 10 OAK PARK HEIGHTS emo To: Mayor and City Council From:Lisa Schleusner, Administrative Secretary Date: 01/05/99 Re: Business Cards We will be placing an order for new and updated business cards. I am planning on including your name, title, city hall address, home phone number, fax number and e-mail address if you currently have one (please provide to Lisa). Please let me know by Friday, January 15, 1999 whether or not you would like to have the City Hall telephone number as your "office" phone or you want to have just your home number and fax number. Please also include any other changes/additions you want to have made. If you have any questions, please let me know. Lisa •Page 1 CITY OF OAK PARK HEIGHTS 14168 N. 57th Street•Box 2007 Oak Park Heights,MN 55082 •Phone: (612) 439-4439 •FAX 439-0574 January 4, 1999 Representative Mark Holsten State Office Building Room 345 St. Paul, MN 55155 Dear Representative Holsten: This letter is to invite you to a City Council work session on January 19, 1998. More than anything else, I think the City Council would just like to stay in contact with you. We've got a couple minor issues that could always use your attention and we would like to lay those out and explain those issues to you so that if you do have an opportunity to see these items, you know what they involve. If you could let us know if the work session on January 19, 1999 works out, I would appreciate it. Any time from 6:00 p.m. until 10:00 p.m. will be open. Our original thought was maybe to have you in from 6:00 p.m. to 7:00 p.m. so you can get in and get out, but you let us know what seems to work out best for your schedule. Thank you very much. Sincerely, Thomas M. Melena City Administrator Tree City U.S.A. CITY OF OAK PARK HEIGHTS 1� ° 14168 N. 57th Street•Box 2007 Oak Park Heights,MN 55082 •Phone: (612) 439-4439•FAX 439-0574 January 4, 1999 Senator Gary W. Laidig District 56 Capitol Office 141 State Office Building 100 Constitution Avenue St. Paul, MN 55155-1206 Dear Senator Laidig: Thank you very much for your note of December 17, 1998. I apologize for not being able to get back to you sooner but the last meeting of the year was on the 29th of December and as a result,we knew there was no way that we could get together before the legislature reconvened. Be that as it may, we would like to take you up on your offer to come and talk to us about any issues of local importance and would suggest that our work session of January 19, 1999 would be the best time for that meeting. More than anything else, I think the City Council would just like to stay in contact with you. We've got a couple minor issues that could always use your attention and we would like to lay those out and explain those issues to you so that if you do have an opportunity to see these items, you know what they involve. If you could let us know if the work session on January 19, 1999 works out, I would appreciate it. Any time from 6:00 p.m. until 10:00 p.m. will be open. Our original thought was maybe to have you in from 6:00 p.m. to 7:00 p.m. so you can get in and get out, but you let us know what seems to work out best for your schedule. Thank you very much. Sincerely, Thomas M. Melena City Administrator Tree City U.S.A. [E@M oW t e SENATOR GARY W.LAIDIG -. • District O DEC 2 0 1998 ��tu 4tiy,�Y ��l a �i�1r,l t;t1�'i.�ll�� Capitol Office: rrfurtivivr iw lt$irrnra . 141 State Office Building 100 Constitution Avenue Paul,MN 55155-1206 (6 Senate (612)296-4351 State of Minnesota December 17, 1998 Thomas Melena, Administrator City of Oak Park Heights P.O. Box 2007 Oak Park Heights, MN 55082 Dear Tom: • I would like to take this opportunity before the 1999 Legislative Session convenes in January to offer my assistance to you on any local issues that may need legislative attention. If there are any initiatives or concerns that will need to be introduced as legislation, my office can facilitate the bill drafting, introduction, hearing request and committee hearing procedures. In addition, if you would like me to attend one of your meetings to discuss a local issue or provide a legislative update I would be honored. • I look forward to working with you in the upcoming legislative session. If I can ever provide assistance or information to you please contact me. Regards, Ili • aryW. La' ig \ 1�1 State Senatt/ 1:1414111t* • ID CJ Recycled Paper COMMITTEES:Environment and Natural Resources • Finance • Crime Prevention • Rules and 20%Post- Administration • Ethics and Campaign Reform Consumer Fiber SERVING:Washington County 1.1 t4. CITY OF y ; •. OAK PARK HEIGHTS y .. �: ��tom,,-�• .. 14168 N. 57th Street•Box 2007..Oak Park Heights,MN 55082 • Phone: (612) 43.9-4439 • EAX 43-9-0574 Fax Transmittal To: C-1 - C��rSCC.c�r Fax #: i33 - 1D147-7 From: nt Date: I- -qq Subject: QJçJLLI1 Total Number of Pages, including cover sheet: +•♦♦♦•♦♦••♦♦♦••: ••♦ ♦♦♦ ••: ••♦•♦♦♦♦•♦:••••••:♦••:♦••: ••:••:♦♦•♦♦•••♦•♦♦♦•♦♦♦•♦•••❖•♦:♦••♦••••♦ Tree City U.S.A. OAK PARK HEIGHTS iviemo . xaD To: Ron Gersdorf, Municipal Marketing Manager From:Thomas M. Melena, City Administrator • Date: 01/04/99 Re: Recycling pick-up Our office contacted Jennifer Klennert today regarding the garbage cart pick-up and the recycling that was not picked up on the regular route on Thursday, December 31, 1998. We have attempted to e-mail your office with the customer's addresses that have not had their carts picked up yet, but we were given the wrong e-mail address as it was returned as "undeliverable". This is to notify you that Superior Services will be collecting the recycling left by you. We will be deducting this amount from your final invoice. If you have any questions, please do not hesitate to contact me. Thomas M. Melena •Page 1 OAK PARK HEIGHTS a 4 "sue g use a,_ emo - M - To: Lindy Swanson, Police Chief r From:Lisa Scbleusner, Administrative Secretary J Date: 01/04/99 Re: Licensed Garbage Collectors Here is a list of garbage companies that have applied for a license to haul in the City of Oak Park Heights: Larson Hauling, PO Box 207, Stillwater, MN 55082. They will be hauling for the Eagle's Club. Red Arrow, 44 E. Acker Street, St. Paul, MN 55117. Maroney Sanitation, 9209 Lansing Ave. N., Stillwater, MN 55082. Waste Management, 8678 75th Street, Stillwater, MN 55082. BPI, 4325 East 66th Street, Inver Grove Heights, MN 55076. Wastebusters Disposal, 1050 Tanney Lane, Hudson, WI 54016 or PO Box 8 Lake Elmo, MN 5504 . 22 , L P 2 These are all we have received so far. I'll let you know if we get any others. If you have any questions, please let me know! Lisa •Page 1 r i•� 4.► CITY OF � � OAK PARK HEIGHTS ` = •''`� 14168 N. 57th Street•Box 2007—Oak Park Heights,MN 55082 • Phone: (612) 439-4439 EAX 439-0574 Fax Transmittal To: ar\/ FaX #: From: © r a, Date: l- i4_ci 9 Subject: Total Number of Pages, including cover sheet: ••••:•••:•••.• ••:•••b••:•••.••:•••:•••4.••:•• • • • .•••••• :••��••:�••:•••:•••��• ••�• Tree City U.S.A. CITY OF OAK PARK HEIGHTS 14168 N. 57th Street •Box 2007 Oak Park Heights,MN 55082 • Phone: (612) 439-4439 • FAX 439-0574 July 10, 1998 Mr. Dave Screaton 711 Manning Avenue North Lake Elmo, MN 55042 RE: Proposed Detachment/Attachment of Screaton Property from Lake Elmo to Oak Park Heights. Dear Dave: This letter is to acknowledge receipt of the proposal for detachment/attachment of the Screaton property from Lake Elmo to Oak Park Heights. As part of that request, the City Council did discuss this item at a work session held on Tuesday, July 7, 1998. At that work session the Council indicated to staff that certain items needed to be addressed before any other action would be contiplated on your request. The first item is the outstanding fees that still exist from the last annexation proposal requested on these properties. That request and subsequent fees left an outstanding balance of approximately $39,000. The City Council indicated that until those figures are addressed and satisfaction has been achieved the City would not have an interest in proceeding further on your request at the present time. I realize the fees involve both you and John Low. However, the Council's understanding is that this was guaranteed by both of you and it is an issue which needs to be addressed by both parties. It would be most helpful if you. as one of those two parties, worked with John to determine how this issue will be handled. As an additional issue, I would point out to you that the Council was very adamant in expressing concern that they do not become the brunt of any animosity that may arise because of this request. They did indicate that, although the last annexation proposal was not initiated by the City of Oak Park Heights. the City was very cruelly labeled as the instigator of the problem when we were just responding to requests of residents in the area. To be honest, we are not exactly sure how this may be handled other than the fact that it is an issue which needs to be addressed. As I initially indicated, before we move ahead we must clear up the financial issues from the last annexation proposal. If you have any further questions or comments, please feel free to contact me. Sincerely, Thomas M. Ivtelena City Administrator • • Tree City L.S.A. PETITION FOR CONCURRENT DETACHMENT AND ANNEXATION IN THE MATTER OF THE PETITION BY ALL OF THE PROPERTY OWNERS FOR THE CONCURRENT DETACHMENT AND ANNEXATION OF CERTAIN LAND PURSUANT TO MINNESOTA STATUTES 414.061, SUBD. 5 TO: Minnesota Municipal Board Suite 225 Bandana Square 1021 Bandana Boulevard East St. Paul, Minnesota 55108-5113 We, the undersigned, being all of the property owners of the following described land, hereby request the Minnesota Municipal Board to detach said property from the City of Lake Elmo and annex it to the City of Oak Park Heights , pursuant to Minnesota Statutes 414.061 , Subd. 5: SEE ATTACHED EXHIBIT A In bringing forward this petition, the petitioners state that: 1. There are _ 3 _(number) of property owners in the area proposed for detachment/annexation. (All of the property owners are required to sign a petition under M.S. 414.061, Subd. 5, to commence the proceeding. If the land is owned by both husband and wife, both must sign the petition to represent all owners.) 2. The property is presently within the City of Lake Elmo and abuts the City of Oak Park Heights on the city's N SrE)W (circle one) boundary(ies), in the County of Washington 3. The property proposed for detachment/annexation is 97-1 acres. 4. This boundary adjustment is being requested because: The property needs municipal sanitary sewer and water which Lake Elmo is unable to provide. r r-- Date: � ',f c tiL Property Owner 7 S/0%247 .%:)/C.,21) .1.. �C .!Fq :/.L 7';,7 / •/- Property Owner .4' aT �r Property Owner/ .'• %arty /G/ 7/ 671/:/,.Property Owner ;>e-Tr (dVER) The petition to the Minnesota Municipal Board should be accompanied by the following pursuant to Minnesota Municipal Board Law Chapter 414 and Rules of Procedure: A. A filing fee of $4 per acre with a minimum of $100 and a maximum of $600. • B. Mapping requirements are described below: (414.011) (DEFINITIONS) Subd. 9: "Corporate Boundary Map" means a map which accurately describes the boundaries of a municipality. (414.011) {_DEFINITIONS) Subd. 10: "Plat Map" means that document recorded in the office of the county recorder in the county where the area is located. (414.012) (MAPS) Subd. 1: (CORPORATE BOUNDARY MAP.) A municipality initiating any boundary adjustment authorized by this chapter shall file with the Municipal Board a corporate boundary map. Any proposed boundary adjustment shall be delineated on a copy of the • corporate boundary map. £414.012) (MAPS) Subd. 2: (PLAT MAPS.) Any party initiating a boundary adjustment, which includes platted land, shall file with the Municipal Board maps which are necessary to support and identify the land description. The maps shall include copies of plats. Minnesota Municipal Board Rule 6000.0800 (c) A map showing the property proposed for consideration and its relationship to any surrounding municipality. All distance references should be given by length. Beginning points should be land survey monuments and the description must close the boundaries. References to roads or railroads should be to survey lines such as centerline or known right-of-way line. The intent to include or exclude highway, railroad, and street right-of-ways surrounding platted blocks or lots should be clearly stated. C. If both cities would support the detachment/annexation, a hearing is unnecessary. The board, to conserve costs for all concerned, encourages parties to first contact both cities to discuss the proposal and see if support can be gained. If you have a supporting resolution from either city, please accompany the petition with a copy of the city resolution. Rev. 12/96 • EXHIBIT A The N 1/2 of the SW 1/4 of Section 6, Township 29 North, Range 20 West lying West of the Centerline of the Stillwater and St. Paul Road, so-called, as now laid out and travelled through said quarter section, excepting therefrom all that part of the NE 1/4 of the SW 1/4 of Section 6, Township 29 North, Range 20 West lying southerly of a line 880 feet south of and parallel to the existing travelled centerline of 55th Street and lying westerly of the westerly right- of-way line of said Stillwater and St. Paul Road so called, Washington County, Minnesota. EXCEPT All that part of the Northwest Quarter of the Southwest Quarter of Section 6, Township 29 North, Range 20 West, Washington County, described as follows,to wit: Beginning at the southeast corner of said Northwest Quarter of the Southwest Quarter, thence South 88 degrees 50 minutes 01 seconds West, assumed bearing, along the southerly line thereof, 32.62 feet; thence North 00 degrees 47 minutes 43 seconds East 25.38 feet; thence North 85 degrees 57 minutes 47 seconds East 31.36 feet, more or less, to the easterly line of said Northwest Quarter of the Southwest Quarter; thence South 02 degrees 04 minutes 46 seconds East, along said easterly line, 26.93 feet, more or less, to the point of beginning. Parcel contains 836 square feet or 0.019 acre, more or less. Subject to and together with any other valid easements, reservations or restrictions. AND All that part of the Northeast Quarter of the Southwest Quarter of Section 6, Township 29 North, Range 20 West, Washington County, Minnesota, described as follows, to wit: Commencing at the southwest corner of said Northeast Quarter of the Southwest Quarter; thence South 88 degrees 50 minutes 01 seconds West, assumed bearing, along the southerly line of the Northwest Quarter of the Southwest Quarter of said Section 6 a distance of 32.62 feet; thence North 00 degree 47 minutes 43 seconds East 25.38 feet to a point hereinafter referred to as "Point C", thence North 85 degrees 57 minutes 47 seconds East 31.36 feet, more or less, to the point of intersection with the westerly line of said Northeast Quarter of the Southwest Quarter and the point of beginning of the parcel being described; thence continuing North 85 degrees 57 minutes 47 seconds East 24.39 feet, more or less, to a point 55.75 feet easterly from the before described "Point C", thence North 89 degrees 43 minutes 52 seconds East 174.61 feet; thence South 89 degrees 08 minutes 09 seconds East 99.21 feet; thence North 89 degrees 58 minutes 00 seconds East 65.74 feet, more or less, to the westerly line of old Minnesota Trunk Highway Number 212, a.k.a the Stillwater and St. Paul Road; thence northeasterly along said westerly line to its intersection with a line 880 feet South of and parallel to the existing traveled centerline of 55th Street; thence westerly along said parallel line to said westerly line of the Northeast Quarter of the Southwest Quarter; thence southerly along said westerly line to the point of beginning. • All that part of the South Half of the Southwest Quarter of Section 6, Township 29 North, Range 20 West, Washington County Minnesota, described as follows: Commencing at the northeast corner of the Southwest Quarter of the Southwest Quarter of said Section 6, thence South 88 degrees 50 minutes 01 seconds West, assumed bearing along the northerly line thereof, 32.62 feet to the point of beginning of the parcel being described; thence South 00 degree 47 minutes 43 seconds West 47.18 feet; thence South 03 degrees 59 minutes 43 seconds West 119.92 feet; thence South 00 degree 00 minute 26 seconds West 116.52 feet; thence South 84 degrees 06 minutes 10 seconds East 355.23 feet, more or less, to the center line of the Stillwater and St. Paul Road, so called, a.k.a. old Minnesota Trunk Highway Number 212; thence southeasterly along said center line to the south line of said South Half of the Southwest Quarter; thence westerly along said southerly line to the southwest corner thereof, thence northerly along the westerly line of said South Half of the southwest Quarter to the northwest corner thereof, thence easterly along said northerly line of Southwest Quarter of the Southwest Quarter to the point of beginning. EXCEPT: beginning at a point on the Westerly Right of Way line of Minnesota Highway No. 212, which point is 75 feet Westerly from the center line of said Highway 212, and 33 feet North of the South line of the Southwest Quarter of Section 6, Township 29 North, Range 20 West; thence Northeasterly along said Westerly Right of Way line of Highway 212 for 132 feet; thence West and parallel to said South line of Southwest Quarter, Section 6, for 330 feet; thence southwesterly and parallel to said Westerly Right of Way of Highway 212 for 132 feet to a point 33 feet North of said South line of Southwest Quarter of Section 5; thence East and parallel to said South line of Southwest Quarter, Section 6, for 330 feet to the point of beginning according to the U. S. Government Survey thereof, Washington County, Minnesota. Subject to the right of way of 50th Street North along the most southerly line thereof and subject also to the right of way of Stillwater Boulevard North, a.k.a Minnesota Trunk Highway Number 5, (formerly Minnesota Trunk Highway No. 212) along the most easterly line thereof. Subject to and together with any other valid easements, reservations or restrictions. JUM 16 '=+S 11: ?SAM COPYCAT•STILUHATER P.2 SAMPLE PETITION FOR CONCURRENT.:DETACHMENT AND•ANNEXATION IN THE MATTER OF THE PETITION BY ALL OF THE PROPERTY OWNERS FOR THE CONCURRENT DETACHMENT AND ANNEXATION OF CERTAIN LAND PURSUANT TO MINNESOTA STATUTES 414.061, SUBD. 5 TO: Minnesota Municipal Board - Suite 225 Bandana Square • 1021 Bandana Boulevard East St. Paul, Minnesota 55108-5113 We, the undersigned, being all of the property owners of the following described land, hereby request the Minnesota Municipal Board to detach said property from the City of T,alse Rimo and annex it to the City of Oak Park Heights , pursuant to Minnesota Statutes 414.061, Subd. 5: (INSERT COMPLETE AND ACCURATE PROPERTY DESCRIPTION) See Attached exhibits A & B In bringing forward this petition, the petitioners state that: 1. There are 4 (number) of property owners in the area proposed for detachment/annexation, (All of the property owners are required to sign a petition under M.S. 414.061, Subd. 5, to commence the proceeding. If the land is owned by both husband and wife, both must sign the petition to represent all owners.) 2. The property is presently within the City of Lake Elmo and abuts the City of Oak Park Heights on the city's N S EgN (circle one) boundary(ies), in the County of Washington 3. The property proposed for detachment/annexation is 31 acres. 4. This boundary adjustment is being requested because: The city of Oak Park Heights can supply cis with utilities . Date: o -- cr -roperty Owner AZ361,-_liet.% '7// "27 Property Owner Property Owner Property=•■ ner (OVER) JUN 15 '98 11 c 38Rf1 COP''rCAT•STILLNATER P.3 The petition to the Minnesota Municipal Board should be accompanied by the following pursuant to Minnesota Municipal Board Law Chapter 414 and Rules of Procedure: A, A filing fee of $4 per acre with a minimum of$100 and a maximum of $600. B. Mapping requirements are described below: 1414,01 fQEFINITIONS) Subd. 9: "Corporate Boundary Map" means a map which accurately describes the boundaries of a municipality. (414.011) (DEFINITIONS) Subd. 10: "Plat Map" means that document recorded in the office of the county recorder in the county where the area is located. (4 4.01 l f MAP$ Subd 1: (CORPORATE BOUNDARY MAP.) A municipality initiating any boundary adjustment authorized by this chapter shall file with the Municipal Board a corporate boundary map. Any proposed boundary adjustment shall be delineated on a copy of the corporate boundary map. (414.012) (MAP$) ,$ubd. Z: (PLAT MAPS.) Any party initiating a boundary adjustment, which includes platted land, shall file with the Municipal Board maps which are necessary to support and identify the land description. The maps shall include copies of plats. Minnesota Municipal Board Rule 6000.0$00 (o) A map showing the property proposed for consideration and its relationship to any surrounding municipality. All distance references should be given by length. Beginning points should be land survey monuments and the description must close the boundaries, References to roads or railroads should be to survey lines such as centerline or known right-of way line. The intent to include or exclude highway, railroad, and street right-of-ways surrounding platted blocks or lots should be clearly stated. C. If both cities would support the detachment/annexation, a hearing is unnecessary. The board, to conserve costs for all concerned, encourages parties to first contact both cities to discuss the proposal and see if support can be gained. if you have a supporting resolution from either city, please accompany the petition with a copy of the city resolution. Rev. 12/96 • l I. '.; .� ' y+ S.a• 11t� :I• ,rr 7 J �� fr,� .ry, � ��', r�_ l r � i, !r.f � � , \. IBr , . i M t ( l r 1 Y ! `, t "Wt. , _ • .� t. , '• .s M .t t • } i . ., 'OFF.,E Or•• COUH7YRECO DER• • Y' S.t:,:.. WASH!HCTON C%UNTY rl!`D :L.'" ' CONTRACT FOR DEED n!� - Individual Seller Form 34_M Nov ILI 123 PM '95 . No delin v'�nt taxes and _ 4 d t anafer entered; DOG. e, • e. .. r d .. . • i•. � Certificate _ .. a}'.�� • of Real Estate Value (....1-filed ( ) not required . Certificate Cc-) of Real Estate Val a No. !•�: . t C ti� fe l � • e‘'l ►. C M , ,.. C. lt A u di for t • Deputy -dittee �/•{t et_•D 7. � 4. (reserved for redbrding data) 7 -- MORTGAGE REGISTRY TAX DUE HEREON: $ L (RESERVED FOR MORTGAGE REGISTRY TAX PAYMENT DATA) Datn: G " , 19 7 c '�•, THIS CrgTRACT FOR DEED is made on the above date by Vlolet E. Earn a single oeraon L., Sellet (whether one or more), and R (marital status) oberti euberL %-... J 1%4) , Purchaser, (whether one or more), Seller and Purchaser agree to the followinE terms: . 1. PROPERTY DESCRIPTION, Seller hereby sells, and Purchaser hereby buys, real property in Washington County, Minnesota, described as follows: That part of the East Half of the Northwest Quarter of Section 6, Township 29 North, (- s Range 20 Vest, Washington County, Minnesota lying Westerly and Northerly of REAM \\11 CENTER and KERN CENTER 2ND ADDITION, according to the plats of record and on file in '1 • the office of the County Recorder, Washington County, Minnesota containing 22.99 acres, more or less. ■ Subject to • highway easement along the Northerly line thereof for Trunk Highway 36 . as described in Book 273 of Deeds, Page 497, of record and on file in said OMee of • the County Recorder. Also subject to a transmission line easement in favor of Northern States Power Company as described in Book 297, Page 288, of record and on file in said Office of the County Recorder. y TUE GRANTOR SEREST CERTIFIES THAT THE GRANTOR DOES NOT VOW 07 ANY WELLS ON THE ABOVE Df;SCRIBED REAL PROPERTY. together with all hereditament, and appurtenances belonging thereto B 8 ereto (the Property). } 2. TITLE. Seller warrants that title to the Property is, on the date of this contract, subject onlz to the following exceptions: (a) Covenants, conditions, restrictions, declarations and easements of record, if any; (b) Reservations of minerals or mineral rights by the State of Minnesota, if any; (e) Building, Boning and subdivision laws and regulations; •• ✓v_• /1 1 r', ,•.•Y _ , ,dry. .�! J• 'Y' ✓ ♦ •i� 4:11 'i•� � 7' {" r , +fir_ , %.•:./t..1.',154, • • •. Musks 1111 .••.-4.' i iR-. W.v;' e►,e•1N.1•M'TrARRAftTf 0(50 ,Ilan,ale Uelf ne Cea rMefa, ( 1." . •�. � .-'...1� ,t aa►.Rdu.f ;1•r Je4,t Teae1�S'4k ;f i�'x 5894520 '!4fi + r;.r b s�l,� t ?7 ,,r'i''f, , . ." `152 ,•, t,d `t '-;.--2.' ., '. .,,".I- . . .1 :"Slj, i"4'. u.,, 1. Orritte Or' • `' :• z .'�`i • COUNTY etC0R0tR�' s; P''- r `"v' TAaliltiCT:'f COUNTT.NR:, ! " '• .-o. 14o delinquent taxes and transfer entered;Certificate + .$�wi•. Cf4TItI.0 ntr0 ' •.s' of Real Estate Value-(; '1 Ned (� :J not required + � •• •? , AMOro'c iiJORtiO OX ,.s• 'j' of Real' state Value h19.r..` 1 .,t •14,,,ri .y,=�,``;x'y DEZ �Z•S�r.:,20 r* 1 '-'3";. ,1,‘r . A "��' , y I :"t ,;' "r, V JLV IV, ♦.. �"3+ '.4r,f r! ^N :, . 00 '.r , 4'( • County Auditor - `0f .t16 , ..�,y,:.�'?{,.1 r A hh 7 II 7x !bepu� t �;tys •" STATE DEED TAX DUE.)lEHEO::: $ 4-64T'}';" PliVF; TOt Lyle J. £ckbcrq . • 1835 ?kw tl )ueatcrn Avenue 0 ortber 2 0 c 88 'r : 9 ...r 19 Stlllvstter, tt 550 2 .D,te. ..'e —" • •'n _ '":):-...i...'� • . - (reserved for recording distal - ,. . .. ,rt... A/r J J ( R ,t. M. , n �;'� 1- •� FOR VALUAALP.CONSIDERATION, Carl W. Peppenberger and 0e11A M.Poppenherger, husband 4'; .: . and wife ,Grantor(f)," `:; .Iftty,`.Mfg`..i::, I,...nM noun) ,.• ...p.+ .1 w. ' i�s4herebyconreyMMI and warrant NI to Barnard V. Noss and t.oella ?t. Nass, husband and wife " + 7.' M .. tenants,real property In t+ashington County,Minnesota,described as followut .•;r"t '''.,," "Ail that pert of the NV 1/4 of the K: 1/4 of Section 6. Township 29. Range 20 Vest, that •,, i L.lies Southerly and westerly of the Southerly right of way line of Minnesota Trunk Highway 's • N0, 36 and Northerly and Westerly of the following described line; Beginning at a point on ' ." .,,,,,la T:'..'the West line of Bald ?tv 1/4 that 1. 921.00 feet, as seesured along said West line, �;I 'i ''.sr Southerly of the Northvest Corner of said Section 6; thence Northeasterly by a deflection ' ;i f3 ''angle to the right of 71' for a distance of 336.41 feet; thence Southerly, parallel to the Vest' line of paid NW 1/4, for a distance of 148,5 fast; thence Easterly, parallel to the :,i . ;North line of said WI 1/4 for a distance of 784.70 feet sore or less to the East line of '" rsaid NV 1/4 of '! 1/4 and there tersinating. Subject to Manning Avenue and N.S.P easement '' -' 'f °atrosr said property. ;ti 1 ` r sat;.L,. 14_o,,,oar.'.•...•+.t,te•.,r4d e.WOO I ; together with all hereditament'and appurtenances belonsing thereto.subject to the following exceptions: i •'l�t':any encumbrances crested by or suffered to be created by acts or otataalone of Grantees ' --\ 1.-"% 'aubaequent to Contract for Deed dated August 17, 1983 j .1 1 l •8., •- S; r tr.- enr .1 - 1 _J - ARIZONA t17 M. rdp,enb•rge , . STATE OF KlttI1C1L^Bt2I7l 1 - '4J'.t`COUNTY of.�1Lie Lli _4_.._ } ".. . 4 1• The foregoing 1 instrument was acknowledged efore me this 6/l+ day of 0 d'uJ '�"''s` , ices, i. r b'• .. ••' Carl W. Poppenberger and�Della M. Poppenberger, husband and vile i ),, 1 1.„c I ,Grantor(s1, t< t:'� llOtAaIALITre ,lAl toe OTMia TTTta OR aAxt)� t{.-•-•et )✓ C 1.,. i? �A ,'tf+�lty{1:,, t,�, /I iVal or rr..1t�W.n�wTeA i/f)�1..0.�A•Ce7[TIOw La MI Kt '1 •L•, t ., . MA,'� 111 ( T,• /ay.� �' .J ( r I O. Ile YY twam.e�w1 I le, .� .+..r„e �. .W. ew,a Y,M I /,Q � } L4,4,. alg1_4d.4 Bernard V. Ness and loslla H. Naas •' ,_* % s .rQ.74)% 4 2486 Oakgreen Ave. N. • i`.Yy:, �, 7 -_,•...•_.••_•_____.•_•__ Sti1 luster, 101 55082 !.i. '••r t'Rt/t0tsfU11ttfTWA*OeArttDCTDAHlAXDADOawi' . •t��: f•Nrvwrio ee:•.. .•.. • L;, ,''j”i • drisir REBER?, WELCH & HUMPHREYS. PA .. :. 1 � "r ' 1:+.•■, 20 K:•Lakti St.r Suite 301 MINNESOTA CONSERVATION. FUND,,,. ••..,.• ,, ,; tdriit'Lake M1f 33023 t r 1 >r Da,id X.•Hebert Has 292 i'• Y" t.-5.000TFEECOIJNTY ati�ygfey>=}� :• 1' r• ,..,', y�.<v+rr• z ,0.0:' 7 'At,'1 tt{'4ta tt.. M. 8, `4731 ' .�.I., I.: j_id-0:1:14;1't�' .Lt•_.. ,.ynliv.,,,„^,:S,ti . 3,' `s olvN01., , ? �, 1Ili9,t195 '44 ,u "•ZNITIALOf •it; � t',r, ii 4.-6' i .f.l'�,.tt`i•J'4.i1. S, 4'S ,q ( t 7.r W.- r :+ err ♦i ia- t. i e ,,41 i a;..05 lk • ' . tr 1 �i{• ' . :1t'' . �•tt t t 4•_ .i:...t7` ,�A' �� ftj',i ..yhy{t:+wt , �� iM,. a y � , 44 %Ji� t ,id, I,•� III :,. ',� p,- .,y. 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