HomeMy WebLinkAboutParking & Traffic Management Plan (March 2002) Fully ExecutedStillwater Hi h school stadium
March 2002
The following is the parking and traffic management plan for implementation at all
events held at the Stillwater High School stadium, located at 5701 Stillwater Boulevard
North, oak Park Heights, Minnesota.
Section 1.Defined Terms.
"city" means the city of oak Park Heights, Minnesota.
"District" means Independent school District No. 834.
"Hi Attended Event" means, in the case of a stadium Event, any event
with attendance of over 3,000 persons. The District shall project which Stadium Events
will be classified as Highly Attended Events by using the historical data of attendance at
such events. Historically, based upon the attendance, the homecoming football game
would be considered a Highly Attended Event. The District shall evaluate the
attendance at other events to ascertain if any such other events will be considered
Highly Attended Events.
"Hi h school Pro pert it means Stillwater High school property, located at
5701 Stillwater Boulevard North, oak Park Heights, Minnesota.
"Non-Highly Attended Event" means, in the case of a stadium Event, any
event other than a Highly Attended Event.
" Off -site Parking Lot means any parking lot not located on the High
School Property, as designated by the District from time to time, and approved by then
acting police chief for the city, as an off site Parking Lot for the purpose of stadium
event parking. Unless another designation of a shuttle Route is made in accordance
with this Parking and Traffic Management Plan, the off -site Parking Lots shall be as
shown on the attached Exhibit A .
"On-site Parkin Lots" means the then existing parking lots located on the
High school Property.
"ParliCing and Traffic Management Plan" means this parking and traffic
management plan, or such amended parking and traffic management plan as may be
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RIDER BENNETT
EGAN &ARUN ❑EL
adopted from time to time hereafter, whether as a supplement to, or in replacement of
this parking and traffic management plan.
"Responsible officials" means in each case (a) those officials employed
by the District, or by Stadium Event organizers or sponsors (in the case of events
sponsored by other than the District), who are designated by the District, or such
Stadium Event organizers or sponsors, as being responsible for supervising a Stadium
Event; and (b) such law enforcement personnel as may be employed by the city and
have authority under applicable law to exercise emergency powers to preserve or
protect the safety, security and/or welfare of Stadium attendees.
"Securit Personnel" means those security personnel, if any, employed by
the District, or by Stadium Event organizers or sponsors (in the case of events
sponsored by other than the District), then located at the Stadium during a Stadium
Event.
" Shuttle Route means, the route shuttle buses will take to drop -off and
pick-up Stadium Event attendees, as designated by the District from time to time, and
approved by then acting city administrator for the city, after consultation with the city's
then acting police chief and city engineer. Unless another designation of a Shuttle
Route is made in accordance with this Parking and Traffic Management Plan, the
Shuttle Routes shall be as shown on the attached Exhibit A.
"Stadium" means the Stillwater High School Stadium, located on the High
School Property.
"Stadium Event" means any formal event held within the Stadium, whether
District sponsored or otherwise formally sanctioned or permitted by the District.
Section 2. Marketing/Parking Information.
(a) Highly Attended Events. With respect to Highly Attended Events,
the District, or Stadium Event organizers or sponsors (in the case of
events sponsored by other than the District), shall implement such
marketing and parking informational strategies as the District or
such Stadium Event organizers or sponsors deem reasonably
prudent and effective to inform Stadium Event attendees of
applicable event parking arrangements, including without limitation
the following:
The prohibition against curbside or other parking in other
than on -site and off -site Parking Lots, together with such
other parking restrictions related thereto as may be
communicated by the city to the District from time to time;
and
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RIDER BENNETT
EGAN &ARUNDEL
iii} The location of Off -site Parking Lots, the location of drop -off
and pick -up sites, and the availability of shuttle bus
transportation services to and from the stadium, and to
encourage car pooling, and the use of such off -site Parking
Lots and shuttle services.
(b) Non-Highly Attended Events. With respect to Non- Highly_Attended
Events, the District, or Stadium Event organizers or sponsors (in
the case of events sponsored by other than the District), shall
implement such marketing and parking informational strategies as
the District or such stadium Event organizers or sponsors deem
reasonably prudent and effective to inform stadium Event
attendees of applicable event parking arrangements, including
without limitation the following:
(i) The prohibition against curbside or other parking in other
than On -site and Off-site Parking Lots, together with such
other parking restrictions related thereto as may be
communicated by the City to the District from time to time.
Such other marketing and /or parking informational strategies
as the District deems appropriate under the circumstances.
(c) Illustrative Marketing And Parking Informational Strategies. Such
marketing and parking informational strategies may include any of
such efforts as (i) newspaper and /or radio advertising, (ii) postings
at District school, or such other organizer or sponsor, facilities,
(iii) District, or such other organizer or sponsor, website postings,
(iv) informational flyers to District students and /or other prospective
attendees, (v) notifications to season Picket holders, (vi)
informational notifications to school districts for visiting teams (in
the case of game events) or otherwise to groups or entities
sponsoring or representing potential attendee groups (in the case
of non -game events), or (vii) such other or additional strategies as
the District, or such other organizer or sponsor, determines, from
time to time, to be useful and effective.
Section 3. Intersection Traffic Management. The District, or Stadium Event
organizers or sponsors (in the case of events sponsored by other than the District), shall
provide a minimum of four (4) Security Personnel for all home football games and all
Highly Attended Events to perform the following duties with respect to traffic
management:
(a) Security Personnel shall direct traffic at the following intersections
and parking lot entrances (or as needed at other locations):
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RIDER Br..NNETT
EGAN &ARUNDEL
(i) TH 5/58 Street;
(ii) 58 Street/Neal Avenue;
(iii) the right -in /right -out entrance /exit on TH 5 serving the
westerly On -site Parking Lots; and
(iv) the easterly entrance /exit on 58th Street.
(b) Except to the extent such duties are allocated to flag persons
performing parking lot management duties pursuant to Section 4
below, Security Personnel shall monitor the availability of parking
spaces within the On -site Parking Lots and, as necessary, shall
close such On -site Parking Lots and post appropriate temporary
signage at all On -site Parking Lots entrances and /or those
intersections identified in (a) above, advising potential event
attendees when the On -site Parking Lots are full, and directing
such potential attendees to any alternative Off -site Parking Lots.
(c) Security Personnel shall communicate with each other to direct
traffic as necessitated by variable traffic flow.
Section 4. On -site Parking Loft Management. The District, or Stadium Event
organizers or sponsors (in the case of events sponsored by other than the District), shall
utilize flag persons for all Highly Attended Events to perform the following duties with
respect to On -site Parking Lot management:
(a) Such flag persons shall work in coordination with security
Personnel performing traffic management duties in accordance with
Section 3 above, to direct traffic flow within the On -site Parking Lots
for all Highly Attended Events.
(b) such flag persons shall monitor the availability of parking spaces
within the on -site Parking Lots and, as necessary, shall close such
On-site Parking Lots and post appropriate temporary signage at all
On-site Parking Lots entrances and/or those intersections identified
in section 3(a) above, advising potential event attendees when the
On-site Parking Lots are full, and directing such potential attendees
to any alternative off -site Parking Lots.
Section 5. Off -site Parkins and Shuttle Bus Services: The District, or Stadium
Event organizers or sponsors (in the case of events sponsored by other than the
District), shall provide off -site parking and shuttle bus services for all Highly attended
Events as follows:
(a) The District, or such organizers or sponsors, shall make available
to Stadium event attendees off -site parking in one or more of the
810299-4 4
RIDER B ENNETT
EGnN &ARUNDEL,
Off-site Parking Lots, and shall provide appropriate shuttle bus
services between such Cuff --site Parking Lots and the High school
Property, in connection with each Highly Attended Event. Except to
the extent shuttle Routes may not be accessible or otherwise
useable (e.g., road construction detours, obstructions due to
accidents or other emergencies, etc.), Shuttle buses shall adhere to
the Shuttle Routes. In each case, the number of required off -site
Parking Lots and shuttle buses shall be determined by the District,
or such organizers or sponsors, in accordance with the District's, or
such organizers' or sponsors', projections for stadium event
attendance and for Off --site Parking Lot usage.
(b) The District, or such organizers or sponsors, shall furnish one or
more shuttle attendants at the High school Property shuttle drop off
locations ), as shown on the attached Exhibit A, and/or at each
Off -site Parking Lot used by the District, or by such organizers or
sponsors, to direct the loading and unloading of shuttle buses.
�c}
The District, or such organizers or sponsors, shall furnish one or
more flag persons at each Off -site Parking Lot used by the District,
or by such organizers or sponsors, to direct traffic flow within such
On-site Parking Lot.
(d) The District, or such organizers or sponsors, shall post appropriate
temporary signage at each Off -site Parking Lot and shuttle drop off
location used by the District, or by such organizers or sponsors,
providing appropriate directional and/or other information for
potential event attendees with respect to the availability and
implementation of off -site stadium Event parking and shuttle bus
services.
Section 6. Parking and Traffic Management Insfiruction/Traininq.
(a) The District shall provide instruction or training of Security
Personnel and parking lot flag persons.
(b) In the case of Stadium Events other than District sponsored
Stadium Events, the District shall furnish a copy of the Parking and
Traffic Management Plan to the Responsible Officials designated
by the sponsoring entity.
(c) A copy of the Parking and Traffic Management Plan will be
furnished to all Security Personnel.
Section 7. Day Football Games and Highly Attended Events. Until such time
as the District constructs Stadium lighting to enable it to hold lighted evening events at
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RIDER 33 ENNETT
EGAN &ARUNDEL
the Stadium, all football g ames and Hi Attended Events to be scheduled durin
da hours shall be scheduled not earlier than one (1) hour followin the time b
which the District projects that the On-site Parkin Lots shall be reasonabl cleared,
sub to holdover parkin b students, teachers and/or other District emplo who
ma be intendin to remain on the Hi School Propert for purposes of attendin such
g ame or other event.
Section . Parkin .
Fees. The District does not presentl anticipate char
8
fees, or permittin the char of fees b Stadium Event or or sponsors (in the
case of events sponsored b other than the District), for parkin in connection with an
Stadium events. If the District desires to char fees, or permit the char of fees b
such or or sponsors, for Stadium event parkin in the future, the District will
amend this Parkin and Traffic Mana Plan in accordance with Section 10 below.
Section 9. Non-District Sponsored Events. With respect to Stadium events
or or sponsored b other than the District, the District shall coordinate with the
applicable Responsible Officials to encoura and supervise implementation of the
obli and responsibilities allocated to such or or sponsors under this
Plan, as applicable.
Section 10. Amendments to Parkin and Traffic Mana Plan: The
Parkin and Traffic Mana Plan ma be modified from time to time upon the
approval, or at the re of the then actin cit administrator for the Cit after
consultation with the Cit then actin police chief and cit en
APPROVED BY:
CITY OF OAK PARK HEIGHTS, MINNESOTA
B
Its: Citf AdminioArator
B t
lis: Chief of Police
810299-4 6
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RIDER BENNETT
EGAN&ARUNDEL
FRI 09.44 FAX 612 340 7900 RIDER BLrNNE' l
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” °RT "T OFF -SITE PARKING/ SHUTTLE MAP
STILLWATER AREA HIGH SCHOOL STADIUM
Exhibit A