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Home My WebLink About2002-03-01 Applicant Attorney Ltr to OPHRU)ER B E GA.N &ARUNDEL BY FACSIMILE Ms. Kris Danielson Community Development Director City of Oak Park Heights 14168 Oak Park Blvd. N. Oak Park Heights, MN 55082 �e Request for Amendment to Conditional Use Pemiit Parking and Traffic Management Plan 1 Emergency Evacuation Plan Our File: 16981/102 Dear Ms. Danielson: Enclosed for filing on behalf of Stillwater Area Schools, ISD #834 to supplement the Development Application for an amendment, filed February 1, 2002, to the Conditional Use Permit issued by the City of Oak Park Heights on December 10, 1991, as amended, affecting the Stillwater Arca High School facility are the following documents: 1. Parking and Traffic Plan; and 2. Emergency Evacuation Plan. We look forward to the Special Plann Commission Meeting on Monday, February 4, 2002. It is our understanding that you will be sending the attached documents to the Planning Commission m ernb ers today for review prior to the meeting. If for any reason you have any questions with respect to the enclosed documents, please contact me at (612) 340 -8945 or Jeffrey Carpenter at (612) 340 -8945. Than you for your assistance. Enclosure cc: Mr. Mike Brabender (via facsimile) Mr. Lyle Koski (via facsimile) Mr. Jay Pomeroy (via facsimile) Jeffrey D. Carpenter, Esq. March 1, 2002 Very truly yours, Attorneys At L.aw A Prokrtonal Limited Li h tlty l'atnenthip 333 South Sventh St Suite 2000 Minneapolis, MN 55402 T kphoiie• 612.340 7951 Pax-6)2.340.7900 www.riderlawlcom ENCLOSURE India Webb Boulton (61 340 -8945 iwbouIton@a riderlaw ccm Aro India . Bou ■n PARKING AND TRAFFIC MANAGEMENT PLAN Section 1. Defined Terms. Stillwater Stadium March 2002 The following is the parking and traffic management plan for implementation at all events held at the Stillwater High School Stadium, located at 5701 Stillwater Boulevard North, Oak Park Heights, Minnesota. "C, yt ." means the City of Oak Park Heights, Minnesota. "District" means Independent school District No. 834. "Hi hi y Attended Event" means, in the case of a Stadium Event, any event with a persons. s ectator attendance of over 3,000 The District shall project which p Stadium Events will be classified as Highly Attended Events by using the historical data 'of attendance at such events. Historically, based upon the attendance, the homecoming football game would be considered a Highly Attended Event. The District shall evaluate the attendance at other events to ascertain if any such other events will be considered Highly Attended Events. "High School Proms" means Stillwater High School property, located at 5701 Stillwater Boulevard North, Oak Park Heights, Minnesota. "Non - Highly Attended Event" means, in the case of a stadium Event, any event other than a Highly Attended Event. "Off site Parking" means any parking lot not located on the High School Property, as designated by the District from time to time, and approved by then acting police chief for the City, as an Off -site Parking Lot for the purpose of Stadium event parking. Unless another designation of a shuttle Route is made in accordance with this Parking and Traffic Management Plan, the Off -site Parking Lots shall be as shown on the attached Exhibit A. "On -site Parking Lots" means the then existing parking lots located on the High school Property. "Parkin, and Traffic Management Plan" means this parking and traffic management plan, or such amended parking and traffic management plan as may be g P g RB RIDER I EN NLrTT E GAN&ARUNDEL adopted from time to time hereafter, whether as a supplement to, or in replacement of this parking and traffic management plan. ;des onsible officials" means in each case those officials employed by the District, or by Stadium Event organizers or sponsors (in the case of events sponsored by other than the District), who are designated by the District, or such Stadium Event organizers or sponsors, as being responsible for supervisin g a Stadium Event. "Securit P means those security personnel, if any, employed by the District, or by Stadium Event organizers or sponsors (in the case of events sponsored by other than the District), then located at the Stadium during a Stadium Event. "Shuttle Route" means, the route shuttle buses will take to drop -off and pick -up Stadium Event spectators, as designated by the District from time to time, and approved by then acting police chief for the City. Unless another designation of a Shuttle Route is nude in accordance with this Parking and Traffic Management Plan, the Shuttle Routes shall be as shown on the attached Exhibit A. "Stadium" means the Stillwater High School Stadium, located on the High School Property. "Stadium Event" means any formai event held within the Stadium, whether District sponsored or otherwise formally sanctioned or permitted by the District. Section 2. Ma rketg. (a) jjgjijyttended Everts. With respect to Highly Attended Events, the District shall implement such marketing strategies as the District deems reasonably prudent and effective to inform Stadium Event spectators of applicable event parking arrangements, including the location of off -site Parking Lots, the location of drop -off and pickup sites, and the availability of shuttle bus transportation services to and from the Stadium, and to encourage car pooling, and the use of such off -site Parking Lots and shuttle services. Such marketing strategies may include any of such efforts as (1) newspaper and/or radio advertising, (ii) postings at District school facilities, (111) District website postings, (iv) informational flyers to District students, (v) notifications to season ticket holders, (vi) informational notifications to school districts for visiting teams (in the case of game events) or otherwise to groups or entities sponsoring or representing potential spectator groups (in the case of non -game events), or (vii) such other or additional strategies as the District determines, from time to time, to be useful . and effective. 81 0299.2 2 RIDER I ENNET EGANacARUNDeL (b) Non - Highly Attended Events. With respect to NonHighIyAttended Events, the District may implement such marketing strategies as the District deems appropriate under the circumstances. (c) Non - District Sponsored Events. With respect to Stadium events sponsored by other than the District, which constitute either Highly Attended Events or Non - Highly Attended Events, the District shall coordinate with the applicable Responsible Officials to encourage implementation of appropriate marketing strategies un • yx _ .a. a . d (a) Section 3. Intersection Traffic Management. The District shall provide a minimum of four (4) Security Personnel for all home football games and all Highly Attended Events to perform the following duties with respectto traffic management (a) .. _ _ n n ` c ... .. _.. , Tn on actual traffic flow cu :- � .. � _ intersections, Se nty Perso -. ne shall direct 810299-2 3 traffic at the following intersections or parking lot entrances: (1) TH 5/58 Street; (ii) 58 Street/Neal Avenue; and (iii) the right -in /right -out entrance /exit on TH 5 serving the westerly On-lie Parka g Lots. v (b) Except to the extent such duties are allocated to flag persons performing parking lot management duties pursuant to Section 4 below, Security Personnel shall monitor the availability of parking spaces within the on -site Parking Lots and, as necessary, shall post appro riate tem.. ro , si . _..�. -vA..;. g Lots en rances and/or those intersections identified in (a) above, advising potential event spectators when the on -site Parking Lots are full, and directing such potential spectators to any alternative Off-site Parking Lots. (c) Security Personnel shall communicate with each other to direct traffic as necessitated by variable traffic flow. Section 4. On -site Park Lot I vlana ement. The District shall utilize flag persons for all Highly Attended Events to perform the following duties with respect to On -site Parking Lot management: Such flag persons shall work in coordination with Security Personnel performing traffic management duties in accordance with Section 3 above, to direct traffic flow within the On-site Parking Lots for all Highly Attended Events. RI3 RIDER H ENNETT ELAN& uNDui, (b) Such flag persons shall monitor the availability of parking spaces within the On -site Parking Lots and, as necessary, shall post appropriate temporary signage at ail On -site Parking Lots entrances and /or those intersections identified in Section 3(a) above, advising potential event spectators when the On -site Parking Lots are full, and directing such potential spectators to any alternative Off -site Parking Lots. Section 5. Off -site Park an Shuttle Bus Services: The District shall provide off -site parking and shuttle bus services for all Highly Attended Events as follows: (a) The District shall make available to Stadium event spectators off- site parking in the Off -site Parking Lots, and shall provide appropriate shuttle bus services between the Off -site Parking Lots and the High School Property, in connection with each Highly Attended Event. Except to the extent Shuttle Routes may not be accessible or otherwise useable (e.g., road construction detours, obstructions due to accidents or other emergencies, etc.), Shuttle buses shall adhere to the Shuttle Routes. in each case, the number of shuttle buses shall be determined by the District in accordance with the District's projections for Stadium event spectator attendance and for Off -site Parking Lot usage. e en necessa to ensure reasonably effective off -site ,,parking an s u e services, the District shall furnish one or more `shuttle attendants at the High School Property shuttle drop off location(s), as shown on the attached Exhibit A, and /or at each Off -site Parking Lot to direct the loading and unloading of shuttle buses. Section 6, 8111299.2 ensure reasonably effective of site par Ong services, th_gaistrict shall furnish one or more flag persons at each Off-site Parking Lot to direct traffic flow within such On -site Parking Lot. Parking and Traffic Management l nstructionfTra . The District shall provide such instruction or training of Security Personnel and parking lot flag persons UM noes. (b) In the case of Stadium Events other than District sponsored Stadium Events, the District shall furnish a copy of the Parkin g and Traffic Management Plan to the Responsible Officials designated by the sponsoring entity. RIDER I ENNETT E GAN &ARUNDEL A copy of the Parking and Traffic Management � nzent Plan will be furnished to all Security Personnel. Section 7. Day Football Games and i h Attended Events. Until such time as the District constructs Stadium lighting to enable � e it to hold lighted evening events at the Stadium, all football games and Hi h� e. • �� Y e� nts t• be scheduled during daylight hours shall be scheduled not l r the : r.::. ne 1 hour �� to the time by which the District projects that the On-site Parking Lots subject to holdover parking � shall be reasonably cleared, sub b students, teachers � . by hers and/or other District employees ees who may to remain p Y ay be n on the High School Property for ur oses of atte ' p p r�d�ng such game or other event. Section 8. Parkin fees: The District does not presently anticipate charging fees for parking in connection with any Stadium events. If the District desires to charge in the future, ge fees for Stadium event parking uture, the District will amend this Parking and Traffic Management Plan in accordance 9 � ordance with Section 9 below. Section 9. Amendment to Park and Tr Plan: Parking and Traffic Management Plan may be modified �ffic lvlana ement Plan. The m d�fed from time to time upon the approval of the then acting police chi.f the City (c) 4441 8099 -2 5 R1DEK BENNET EGAN &ARVNt7EL N QRTH OFFSITE - PARKING/ SHUTTLE MAP STJLLWATER AREA HIGH SCHOOL STADIUM Exhibit A LJ 0 2: y � i� BOO, :: .r