Loading...
HomeMy WebLinkAbout2002-02-27 NAC Planning Report & Other Enclosures for 03-04-02 PC Mtg.ENCLOSURE r i NORTHWEST ASSOCIATED CONSULTANTS, INC. 5775 Wayzata Boulevard, Suite 555, St. Louis Park, MN 55416 Telephone: 952.596,9036 Facsimile: 962.595.9837 plannersPnacplanning.corn PLANNING REPORT TO: Kimberly Kamper 1 Kris Danielson FROM: Daniel Licht DATE: February 27, 2002 BACKGROUND ANALYSIS ? t RE: Oak Park Heights — High School Stadium; Planning Commission Recommendations FILE NO: 798.02 — 02.01 The Planning Commission held a public hearing on February 21, 2002 to consider the application of ISD 834 to allow construction of a stadium at the Stillwater Area High School site. As outlined in the Planning Report from our office dated February 14, 2002, the application requires the following approvals: 1. CUP amendment to expand the high school use, which is a conditional use within the 0 District. 2. CUP to allow construction of tight poles to a height of 90 feet and for fixtures without a 90-degree cutoff. 3. Variance to allow construction of the bleachers to a height greater than 16 feet. Following staff presentations, public comment, and comment from the applicant, the Planning Commission closed the public hearing and subsequently reviewed the issues and recommended conditions of approval. The Planning Commission continued their meeting to March 4, 2002 at 7:00PM to allow staff to revise the proposed conditions and for the applicant to provide additional information regarding traffic management. Public Hearing. Testimony was heard from three individuals during the public hearing concerning the following issues: 1. There was a question as to whether the multiple uses of the football field, soccer field, and track were included in the original CUP approval. The 1991 concept plan for the high school campus identified this area for all three uses and illustrated the location of the bleachers. 2. The height of the light poles was raised as an aesthetic issue. The applicant's lighting engineer addressed this issue saying that using lower poles for illuminating the field would result in more horizontal glare and create difficulties with meeting the Zoning Ordinance limits on light at the property lines. 3. One person asked what the justification was for granting a variance. Section 401.04.A of the Zoning Ordinance outlines the criteria the Planning Commission and City Council must consider for variance requests. Variances are onl y to be approved when a finding is made that an undue hardship exists which makes conformance with the regulation unreasonable. The finding for undue hardship must be unique to the property or structure in question and may not be based upon cost. I n this case, the purpose of the bleachers to provide seating capacity and views of the playing field may be cited as features unique to these types of structure and that conforming to the 16-foot high limit would create an undue hardship. Traffic. In addition to the issues above, the Planning Commission gave considerable attention to traffic issues. Many of the recommended conditions related to potential traffic impacts the use may create. The recommendation from Staff is that the applicant should address all of these issues as part of a comprehensive "Event Traffic Management Plan ". Staff's expectation is that the traffic management plan would establish minimum standards for the applicant to meet in utilizing their site. As the plan is implemented, changes or additional measures to improve traffic management may arise that were not initially considered. To address such an opportunity, the traffic management plan may outline procedures for modifications, which would be subject to review and approval by City Staff. An administrative procedure would avoid the need for the applicant to seek an amendment of their permit and allow more flexible implementation of the plan to ensure effective traffic management. The minimum elements of the Event Traffic Management Plan should include: 1. Fee Parking plans. 2. Incentive plans for the shuttle or offsite- parking plan. 3. Plan for deterring parking in adjacent or neighboring lands. 4. Plans for traffic control going into and out of the site including shuttle service. 5. Plans for marketing the shuttle or offsite- parking plan. 6. Plans for starting times of games and events. Conditions. Based upon the Planning Commission's deliberations, several modifications were made to the conditions of approval recommended by City Staff. These are outlined as follows: Page 2 1. No activity at the stadium shall be illuminated with the outdoor lighting system after 11 :00 PM or at any time on Sundays. 2. When constructed, the outdoor lighting system shall be tested to assure compliance with the lighting requirements found in Section 401.15.B.7(d) and (e) of the Zoning Ordinance. Meter readings shall be provided to the City in compliance with methods of measuring light intensity as found in the Zoning Ordinance. 3. The CUP will be granted to allow the stadium lighting to be constructed and operating within two years of the time of initial completion of the stadium complex. If the lighting is not erected within this period, its subsequent construction will require application for necessary permits and approval of the City Council. 4. All events held at the stadium shall comply with State MPCA standards applicable to sound. The City shall require limitations on use of loud speakers if noise levels are found to exceed State MPCA standards. Upon installation of the sound system, meter readings shall be submitted to the City demonstrating compliance with MPCA standards, subject to City Staff review and approval. 5. A lighting plan shall be provided by the District indicating provisions for lighting the area between the parking lots to the entrance gates and bleachers. The plan shall be subject to review and approval of the City Engineer and Staff. 6. The emergency access drive and gate shall be appropriately marked and accessible to emergency personnel at all times subject to review and approval of the Police Chief. 7. The District shall establish an emergency evacuation plan for the stadium, subject to review and approval of the Police Chief. 8. The District shall provide plans for securing satellite toilet facilities to the ground, subject to review and approval of the Building Official. 9. Any plans for signage shall comply with Section 401.15.G of the Zoning Ordinance and be subject to City review and approval. 10. Any plans to replace the existing score board shall be submitted to the City for review and approval. Any plans to erect a new score board shall require a new application. 11. Alt landscape and transplanting plans shall be subject to review and approval of the City Arborist, Page 3 12. Drainage calculations for the proposed changes to the site shall be submitted to the City Engineer. All grading and drainage plans shall be subject to the review and approval of the City Engineer and applicable watershed authority. 13. The Parking and Traffic Assessment Study, prepared for the School District, shall be subject to review and analysis of the City Engineer and other City Staff. 14. The District shall provide plans for re- striping existing parking lots, subject to review and approval of the City Engineer. 15. The District shall provide material and color samples of the bleachers and press box for Planning Commission review and approval. 16. The District shall utilize off -site parking facilities and shuttle buses for any event that may exceed the parking capacity of the stalls available on site. The District shall provide a plan for event parking, detailing when it will be put into effect, and how it will be implemented, subject to review and approval of the City. 17. The District shall utilize flag persons in the parking lot for all highly attended events of over 3,000 persons to assure proper parking and for closure of parking lot access when the lots are full. 18. This approval does not include the future concession /ticket and rest room facility. Detailed plans would need to be submitted for amended conditional use permit approval at the time of proposed construction. 19. The Conditional Use Permit shall be subject to review one C1) year from the date of issuance, which is to be conducted by the Planning Commission. CONCLUSION The purpose of this memorandum is to summarize the discussion that took place at the Planning Commission meeting on February 21, 2002. This is done in advance of the continued discussion on March 4, 2002. Critical to resolution of the traffic and parking issues associated with this project (and approval of the CU Ps) is submission of an event traffic management plan. pc: Mark Vierling, City Attorney Jim Butler, Building Official Lindy Swanson, Police Chief Dennis Postler, City Engineer Page 4 03/01/02 FRI 09:42 FAX 612 340 7900 RIDER BENNETT E Gr &ARUNDEL BY FACSIMILE; Ms. Kris Danielson Community Development Director City of Oak Park Heights 14168 Oak Park Blvd. N. Oak Park Heights, MN 55082 Dear Ms. Danielson: 1. Parking and Traffic Plan; and 2. Emergency Evacuation Plan. Enclosure cc: Mr. Mike Brabender (via facsimile) Mr. Lyle Koski (via facsimile) Mr. Jay Pomeroy (via facsimile) Jeffrey D. Carpenter, Esq. RIDER ,BENNETT March 1, 2002 RE: Request for Amendrnent to Conditional Use Permit Parking and Traffic Management Plan 1 Emergency Evacuation Plan Our File: 16981/102 Enclosed for filing on behalf of Stillwater Area Schools, ISD #834 to supplement the Development Application for an amendment, filed February 1, 2002, to the Conditional Use Permit issued by the City of Oak Park Heights on December 10, 1991, as amended, affecting the Stillwater Arca High School Facility are the following documents: We look forward to the Special Planning Commission Meeting on Monday, February 4, 2002. It is our understanding that you will be sending the attached documents to the Planning Commission members today for review prior to the meeting. If for any reason you have any questions with respect to the enclosed documents, please contact me at (612) 340 -8945 or Jeffrey Carpenter at (612) 340 -8945. Thank you for your assistance. Very tnily yours, Attomcys At I row A !'rdecponol Limited Litibitiev f rtner. p 333 South Sc °nth Street tC2000 Minneapolis, MN 55402 Tekphone ° 612340 @ 7951 Pax-6)2- 340 ° 7900 www.riderhw,com India Webb Boulton ( 340-8945 iwboultan a)riderlaw.com [ j 0 0 2 03/01/02 FRI 09 :42 FAX 612 340 7900 RIDER BENNETT J003 PARKING AND TRAFFIC MANAGEMENT PLAN Section 1. Defined Terms. still ate/ h School Stadium March 2002 The following is the parking and traffic management plan for implementation at all events held at the Stillwater High School Stadium, located at 5701 Stillwater Boulevard North, Oak Park Heights, Minnesota. "Pity" means the City of Oak Park Heights, Minnesota. "District" means Independent School District No. 834. "Highly Attended Event" means, in the case of a Stadium Event, any event with a persons. spectator attendance of over 3 000 The District shall project which p Stadium Events will be classified as Highly Attended Events by using the historical data of attendance at such events. Historically, based upon the attendance, the homecoming football game would be considered a Highly Attended Event. The District shall evaluate the attendance at other events to ascertain if any such other events will be considered Highly Attended Events. "Hi h Sc hoo[ Pro ert " means Stillwater High School property, located at 5701 Stillwater Boulevard North, Oak Park Heights, Minnesota. "Non-Highly Attended Event" means, in the case of a Stadium Event, any event other than a Highly Attended Event. "Off-site Parking Lot" means any parking lot not located on the High School Property, as designated by the District from time to time, and approved by then acting police chief for the City, as an Off -site Parking Lot for the purpose of Stadium event parking. Unless another designation of a Shuttle Route is made in accordance with this Parking and Traffic Management Plan, the off -site Parking Lots shall be as shown on the attached Exhibit A. "On -site Parking Lots" means the then existing parking lots located on the High School Property. "Parking and Traffic Management Plan'F means this parking and traffic management plan, or such amended parking and traffic management plan as may be g p P g RIDE R I ENN1TT 3 GAN &ARUNDP. L 03/01/02 FRI 09:43 FAX 612 340 7900 RIDER BENNETT adopted from time to time hereafter, whether as a supplement to, or in replacement of this parking and traffic management plan. ",Responsible Officials" means in each case those officials employed by the District, or by Stadium Event organizers izers or sponsors (in the ca � p case of events sponsored by other than the District), who are designated by the District, or such Stadium Event organizers or sponsors, as being responsible for supervising a Stadium Event. "Security Personnel" means those security personnel, if any, employed by the District, or by Stadium Event organizers or sponsors (in the case of events sponsored by other than the District), then located at the Stadium during a Stadium Event. "Shuttle Route" means, the route shuttle buses will take to drop -off and pick -up Stadium Event spectators, as designated by the District from time to time, and approved by then acting police chief for the City. Unless another designation of a Shuttle Route is made in accordance with this Parking and Traffic Management Plan, the Shuttle Routes shall be as shown on the attached Exhibit A. "Stadium means the Stillwater High School Stadium, located on the High School Property. "Stadium Event" means any formal event held within the Stadium, whether District sponsored or otherwise formally sanctioned or permitted by the District. Section 2. l a rket g. (a) Hi hl attended Events. With respect to Highly Attended Events, the District shall implement such marketing strategies as the District deems reasonably prudent and effective to inform Stadium Event spectators of applicable event parking arrangements, including the location of off -site Parking Lots, the location of drop -off and pick -up sites, and the availability of shuttle bus transportation services to and from the Stadium, and to encourage car pooling, and the use of such Off-site Parking Lots and shuttle services. Such marketing strategies may include any of such efforts as (1) newspaper and /or radio advertising, (ii) postings at District school facilities, (111) District website postings, (iv) informational flyers to District students, (v) notifications to season ticket holders, (vi) informational notifications to school districts for visiting teams (in the case of game events) or otherwise to groups or entities sponsoring or representing potential spectator groups (in the case of non -game events), or (vii) such other or additional strategies as the District determines, from time to time, to be useful and effective. 81 0299 -2 2 RIDER ,$ NNIT"E' E ANEkA tUNDtL 2004 03/01/02 FRI 09:43 FAX 612 340 7900 RIDER BENNETT (b) Non-Hitended Events. With respect to Non-Highly Attended Events, the District may implement such marketing strategies as the District deems appropriate under the circumstances. (c) With respect to Stadium events sponsored by other than the District, which constitute either Highly Attended Events or Non-Highly Attended Events, the District shall coordinate with the applicable Responsible Officials to encourage implementation of appropriate marketing strategies under (a) and (b) above, as applicable. Section 3. Intersection TrafflMnrnent The District shall provide a minimum of four (4) Security Personnel for all home football games and all Highly Attended Events to perform the following duties with respect to traffic management: (a) To the extent necessary, depending on actual traffic flow experienced at such intersections, Security Personnel shall direct traffic at the following intersections or parking lot entrances: (i) TH 5158 Street; (ii) 58 Street/Neal Avenue; and (iii) the right-in/right-out entrance/exit on TH 5 serving the westerly On-site Parking Lots. (b) Except to the extent such duties are allocated to flag persons performing parking lot management duties pursuant to Section 4 below, Security Personnel shall monitor the availability of parking spaces within the On-site Parking Lots and, as necessary, shall post appropriate temporary signage at all On-site Parking Lots entrances and/or those intersections identified in (a) above, advising potential event spectators when the On-site Parking Lots are full, and directing such potential spectators to any alternative Off-site Parking Lots. Security Personnel shall communicate with each other to direct traffic as necessitated by variable traffic flow. Section 4. On-site Parking Lot Manaomit. The District shall utilize flag persons for all Highly Attended Events to perform the following duties with respect to On-site Parking Lot management: ( (a) Such flag persons shall work in coordination with Security Personnel performing traffic management duties in accordance with Section 3 above, to direct traffic flow within the On-site Parking Lots for all Highly Attended Events. 810299-2 3 RIPER 1,13NNETT EclerglIcARUNDEL, 0 0 5 03/01/02 FRI 09 :43 FAX 612 340 7900 RIDER BENNETT (b) Such flag persons shall monitor the availability of parking spaces p g p ces within the on -site Parking Lots and, as necessary, shall p ost appropriate temporary signage at all On-site Parking Lots entrances and /or those intersections identified in Section 3(a) above, advising potential event spectators when the on -site Parking Lots are full, and directing such otential spectators to any P Y alternative Off -site Parking Lots. Section 5. off -site Parkland Shuttle Bus Services The District s ...._.�..... hall provide off -site parking and shuttle bus services for all Highly Attended Events as follows: g Y (a) The District shall make available to Stadium event spectators off- site parking in the off -site Parking Lots, and shall provide appropriate shuttle bus services between the off -site Parkin g Lots and the High School Property, in connection with each Highly g Y Attended Event. Except to the extent Shuttle Routes may not be accessible or otherwise useable (e.g., road construction detours, obstructions due to accidents or other emergencies, etc.), Shuttle buses shall adhere to the Shuttle Routes. In each case, the number of shuttle buses shalt be determined by the District in accordance with the District's projections for Stadium event spectator attendance and for off -site Parking Lot usage. (b) To the extent necessary to ensure reasonably effective off -site e y st parking and shuttle services, the District shall furnish one or more shuttle attendants at the High School Property shuttle drop off p o location(s), as shown on the attached Exhibit A, and/or at each Off-site Parking Lot to direct the loading nd unloading of shuttle g bottle buses. (c) To the extent necessary to ensure reasonably effective off -site parking services, the District shall furnish one or more flag p ersons at each Off -site Parking Lot to direct traffic flow within such On-site Parking Lot. Section 6. Parkin_, and Traffic liana emnt jjtructionrrrning. (a) The District shall provide such instruction or training f Security Y Personnel and parking lot flag persons as the District reasonably deems to be necessary or appropriate under the circumstances. (b) In the case of Stadium Events other than District sponsored Stadium Events, the District shall furnish a copy of the Parking and g Traffic Management Plan to the Responsible Officials designated by the sponsoring entity. 81U299-2 , RIDER f3 ENN T " lGAN &ARVNDEL 2006 (c) A copy of the Parking and Traffic Management Plan will � be furnished to all Security Personnel. Section 7. Day Football Games and Hi hl Attended Event time Until such time as the District constructs Stadium lighting to enable it to hold lighted � 9 evening events at the Stadium, all football games and Highly Attended Events to be during Y scheduled during daylight hours shall be scheduled not later than one (1) prior to the which p time by t�vh rch the District projects that the On-site Parking Lots shall be reasonably cleared, y red subject to holdover parking by students, teachers and /or other District employees who Pees ho may be intending to remain on the High School Property for purposes of attending Y p p nding such game or other event. Section 8. Parking Fees: The District does not resentl anticipate p Y l'� e charging fees for parking in connection with any Stadium events. if the District desires � ct es�res tc charge fees for Stadium event parking in the future, the District will amend . this Parking and Traffic Management Plan in accordance with Section 9 below. Section 9. Amendments to Parkin and Traffic Mgagatment_Plan: The � e Parking and Traffic Management Plan may be modified from time to time on the approval upon � p Pp of the then acting police chief for the city. 7900 RIDER BENNETT 810299 -2 5 RlDEK BENNETT EGAN&ARVNDEL J00 03/01/02 FRI 09:44 FAX 612 340 7900 RIDER BENNETT N ORTH •, OFF-SITE PARKING/ SHUTTLE MAP STILLWATER AREA HIGH SCHOOL STADIUM Exhibit A 008 03/01/02 FRI 09:46 FAX 612 340 7900 RIDER BENNETT 2009 03/01/02 FRI 09:46 FAX 612 340 7900 RIDER . D EjNET'T Z010 4-00. F � ' �/ } ■ J x 0 g 0 0 c E ;4! rn rc; 11; 0 W (t LU tl� ° vim` r ► •�►^�" �� •t.�.� `..ar.' aim• �� ° :Y��� •+ .� �.. ma y .. • la1 0) 0) m ilil 3 re LIU 3 z W a < t c) E5 < < w CO < Ff") a 0. � � d �z FILE ai? STILLWATER STADIUM IMPROVEMENTS Comments to Planning Report Recommended Conditions February 21, 2002 ENCLOSURE 3 Condition No. 1 2 5 District Response Historical track meet spectator attendance for the District has generally fallen in a range of 500-800 spectators. Approximately 700 spectators attended the District's May 2001 4A Section Meet. Other regional or conference meets tend to draw spectators in the range of 500-700 spectators. Approximately 550 student/adult annual passes are sold each year by the District for admission to all athletic events. No statistical information is compiled by the District on actual use of the passes. However, Sherm Danielson, the District's Activities Director, estimates that approximately 300 passes may be used at the District's annual homecoming football game. Applying David Braslau's projection of 3 persons/vehicle, this would reflect a possible need for up to an additional 100 parking spaces—all of which the District would intend to be addressed through offsite parking-shuttle arrangements. This condition is acceptable to the District. The District requests that this condition be deleted. Use of the District's high school fields, including the Stadium field and track surface, currently extends to various times of the day and evening for both intra and extra curricular activities and events. This condition is acceptable to the District provided that it is limited only to light meter testinq to assure compliance with Sections 401.15.B.7(d) and (e) of the Zoning Code. RB RIDER BENNETT EGAN&ARUNDEL 10 11 The District requests that this condition be deleted. The District, the City and the community share an interest in a lighted stadium. A deadline on construction of lighting improvements, which is anticipated not to become a factor, may have the effect of eliminating the District's stadium- related events. This result is both contrary to the desires of all concerned, but is additionally unnecessary due to existing study results. See attached supplemental analysis from David Braslau Associates, Inc. The sound system limiter should enable the District to preset sound levels as to not exceed MPCA L50 along the District's boundary. This condition is acceptable to the District. See response to Condition No. 7 above. This condition is acceptable to the District. Current stadium lighting and parking lot lighting is expected to exceed necessary lighting requirements for pedestrian walkway traffic. However, the District proposes placement of spectator /security floodlighting on each of the northerly light poles, as well as on the underside of the press box, to cast additional lighting on area walkway areas. see attached S ectator /securit Li htin Plans, This condition is acceptable to the District, provided that any re•uirement for review and a••royal b Police Chief should be deleted. This would not preclude Police Chief review, but would not place the District or the City in the position of affirmatively requiring it for every event. The District requests that this condition be deleted. The District currently has an emergency procedures handbook covering all District activities as to which staff and administrators are already trained. Two gates will be available for emergency egress from the general Stadium area, and open areas are designed to the north and south of the bleachers for emergency egress from the bleacher area. The District is not currently subject to external approval requirements for any of its emergency procedures. The District is not opposed to development of an emergency evacuation plan, but feels City oversight is both unnecessary, and may create emergency procedures inconsistent with existing District procedures. 8081 79 -1 2 RB RIDER 13 ENNETT EGAN &ARUNDEL 12 Satellite toilets furnished for use at the Stadium will either be cabled to existing fencing or to anchor bolts installed in concrete staging area, based upon recommendations provided by the District's current satellite toilet supplier, Port -a -Pot Sanitation. 13 This condition is acceptable to the District, subject to removal of the requirement for City review and approval. Section 401.15.G of the Zoning Code already prescribes the application procedures for signage. Any further City review /approval requirement (to qualifying the extent contemplated under the Planning Report should be unnecessary). 14 The District requests that this condition be deleted. There is no plan to replace the existing scoreboard at the Stadium site. This condition is unnecessary. 15 This condition is acce table to the District. 10 This condition is acceptable to the District. 17 The District is continuing to await receipt of further comments, if any, from the City's Engineer to the Parking and Traffic Assessment Study. 18 This condition is acceptable to the District. 19 The District requests that this condition be deleted. The District has no present intention to charge parking fees, but prefers to reserve the right to do so. The Planning staff's concern is presumably based upon potential traffic impacts resulting from fee collection at entrance gates. The District views this as an issue relating to how parking fees might be collected not whether they should be collected. This condition could, for example, prohibit the use of mandatory prepaid parking fees as a parking lot management toot for encouraging use of offsite parking lot shuttle systems. Such a system should have no negative traffic impact. 20 The District requests that this condition be deleted. The District has targeted 5 :00 p.m. as the start time for high attendance daylight events (e.g., football games) that would normally be held during the evening; however, the District is also subject to waning daylight hours as the season progresses, as well as the impact of daylights savings time. A rigid minimum start time could result in games extending into darkness hours to the detriment of the event, and the security and safety of players and spectators. 808179 -1 3 RIDER BENNE:TT EGAN &ARUNDEL 21 22 23 24 25 This condition is acce table to the District See attached parking lot restriping plan. The District requests that this condition be deleted. Material and color selection will be dependent on the District's vendor selection through the statutory public bidding process. The District is not legally able to guaranty specific material or color selections. This condition is acceptable to the District. The District proposes that the Conditional Use Permit simply require the District to maintain an off -site parking plan acceptable to a designated representative of the District. The District foresees periodic modification to the plan as it experiments with various off -site parking management strategies. This condition is acceptable to the District. This condition is acceptable to the District. 808179-1 4 RIDER BENNETT EGAN &A RUN ❑EL Noise Metric &avid brougham BMOC alateas, 1313 5th stveet s_e_ ® fauna 322 • rninrzespalis, run 55414 nne: 612-331-4571 • fax: el 2-331 MEMO UPI TO: . • Jay Pomeroy MOM: David Braslau RE: Stillwater Area High School Stadium - L10 and L50 Sound Levels In its Plannig Report for the High School Stadiums the City has requested additional review on projected sound levels specifically with respect to the L50 standard. The Sound irapaet Assessment evaluated only the L 10 standard and the MPCA have noted that the stadium must also oomply with the L50 standard_ Mwdmum sound levels are associated with the sound amplification system The sound . syste:m is not intended to provide continuous music throughout the game, and is therefore, unlikely to be in use for more than half of the time. The L50 or median sound level refers to the level, which is exceeded half or SO% of the time. From data associated with outdoor concerts, the L50 live- is normally 5 dBA below the LI0 level. Since the sound system will be used for speech rather than music, it will not be in use for some of the time Therefore, it can be expected that the L50 level will be more than 5 dBA below the LI 0 level. Since the L50 standard is 5 dBA, lower than the L10 standard, the L50 level is not likely to be as critical as the L10 level. This can perhaps be most easily demonstrated in the table below. L10 159 dBA Est Max Leve L50 52 dBA As suggested in the table, the L50 level is likely to be further below the L50 standard than the L10 level. Therefore, based upon the sound assessment, it can be concluded that. neither the L10 nor the L5O are likely to exceed the daytime noise standards. If games are held at night, and extend past the 10 :00 pm period that begins the nighttime period, sound levels will have to be reduced sufficiently to ensure that the nighttime standards are also achieved. Since it .is possible to electronically limit the sound power level of the loudspeakers, A.60 dBA. limit at the nearest residential property line can be set to ensure that both the L10 and the L50 s {land rds will not be exceeded. y: \jobs12OO 1]01,9\20108 R tw ray022 I - mem,d Level re Standard Da me Standard 65 dBA p dBA 6 .. .............. 21 February 2002 ** TOTAL PAGE.02 * >K 2UU2 4:24PM ANDERSON - JOHNSONASSOCIATES, INC - VALLEYSQIi. pole Tap Assembly Steel Pole Section 1,, 3 or 4 Nocvs- Wre Hcmess * Orkw. SOITtatk, For Electrical 'Enclasum arot c rt t Pot' : Vii Concrete . 9 SPun ANDERSON— JOHNSON ASSOCr.AT INC LANDSCAPE ARCHJT EC?"URE • SITE' PT4NMNG • SPECTATOR/ SECURITY FLOODLIGHTING. 40' HT. ('TFL' -TYPE FIXTURE) REFER TO.DETAIL THISSHEET FIELD $10C Cli7L EVGNEERING AJA, INC 611U44Ub3 JFFICE CENTER - SUITE 200 -'7575 GOLDEN VALLEY ROAD P • Wi ; Apcz - F" + LA Ufttog Bar Io acvund g H4 s' Vii 14r� !t SPECTATOR/ SECURITY LIGHTING SHEET El I SPECTATOR/ SECURITY LIGHTING oF 2 STADIUM IMPROVEMENTS STILLWATER AREA HIGH SCHOOL INDEPENDENT SCHOOL DISTRICT #834 STILLWATER AREA PLJBUC SCHOOLS No. /di N. di 4 ,YEAI" OLIS, MINNESOTA - (763)544 -7129 - (763)544 -11531 FAX EPA Height Width D tiol+ t 6414" tr 7FL 1,3f1 (.12 111 16 (40.9) oh 00,0 k-- 114°'-.- 1 -1I4. 1 PROJECT NO. 01124 DATE 2120102 DR BY JRP CK BY JRP I ZUUZ 4:2'FM AJ /s !NU b1n44U0:31 ANDERSON - JOHNSON ASSOCIATES, INC - VALLEY SQk SHEET E2 nF 2 ANDERSON - JOHNSON ASSOCIATES, INC LANASG -P£ ARCHITECTURE • SITE PLANNING • CIVIL .ENGINEERING SPECTATOR! SECURITY LIGHTING OFFICE CENTER - SUITE 200 - 7575 GOLDEN VALLEYROAL / 1 Lienght 17 04.W Width 171/2(44.5) Dcpth FP option 7I4 (IB.1) OP option 11%( -3 /Vox weight 4O 1b (18.1 kg) fNEAPOLIS, MINNESOTA - (763)544 --7124 - (763)544 FAX Dimensions are ahowf - in 'fiche& (centimeters/ unless otherwise noted. STADIUM IMPROVEMENTS STILLWATER AREA HIGH SCHOOL INDEPENDENT SCHOOL DISTRICT #834 S11LLWATER AREA PUBLIC SCHOOLS PUBLIC ADDRESS SPEAKER SPECTATOR/ SECURITY FLOODLIGHTING BELOW PRESS BOX ('KACM' -TYPE FIXTURE) REFER TO DETAIL BELOW SPECTATOR/ SECURITY LIGHTING (BELOW PRESS BOX) PROJECT NO. 01124 DATE 2/20/02 DR BY JRP Cf[ BY JRP SHEET 1 OF 1 ANDERSON - JOHNSON ASSOCIATES, INC - VALLEY SQL °l UU1 4:1jpM ANDERSON - JOHNSON ASSOCIATES, INC LANDSCAPE_ ARCHITECTURE • SITE PLANNING • CIVIL ENGINEERING BUS CORRAL RESTRIPING DIAGRAM AJA, INC 612b44UU31 OFFICE CENTER - SUITE 200 - 7575 GOLDEN VALLEY ROAL 27.04' t 1 8.00' STADIUM IMPROVEMENTS STILLWATER AREA HIGH SCHOOL INDEPENDENT SCHOOL DISTRICT #834 STILLWATER AREA PUBLIC SCHOOLS No . / 93 P, 2/4 NEAPOLIS, MINNESOTA - (763)544 -7129 - (763)544 -0531 FAX OVERFLOW/ EVENT PARKING: 119 +5 HC STALLS 24'x9' PARKING STALLS (TYP) 4" WIDE YELLOW PAINT RESTRIPE BUS PARKING WITH 4" WIDE DK. GREEN PAINT RESTRIPE PARALLEL PARKING STALLS WITH 4" WIDE 'TICK MARKS PROJECT NO. 01124 DATE 2/20/02 DR BY JRP CK BY JRP JiI Bonestroo Rosene 11 Anderlik & Associates Engineers & Architects MEMORANDUM Date: To: From: Subject: Stillwater Area High School Stadium Improvements - Review of the Parking and Traffic Assessment Parking Analysis 02/20/02 Dennis Postler Bryant Ficek Bonestroo, Rosene, Anderlik and Associates, Inc Affirmative Action/Equal Opportunity Employer and Employee Owned Principals: Otto G. Bonestroo, P.E. 0 Marvin L. Sorvala, P.E. u Glenn R. Cook, P.E. L Robert G. Schunicht, P.E. Jerry A. Bourdon, P.E. Senior Consultants: Robert W. Rosene, P.E. Joseph C. Anderlik, P.E. 0 Richard E. Turner, P.E. u Susan M. Eberlin, C.P.A. Associate Principals: Keith A. Gordon, P.E. 0 Robert R. Pfefferle, P.E. 0 Richard W. Foster, P.E. 1_, David 0, Loskota, P.E. Li Mark A. Hanson, P.E. D Michael T. Rautmann, P.E. 0 Ted K. Field, P.E. 0 Kenneth P. Anderson, P.E. 0 Mark R. Rolfs, P.E. 0 David A. Bonestroo, M.B.A. 0 Sidney P. Williamson, P.E., L.S. 0 Agnes M. Ring, M.B.A. 0 Allan Rick Schmidt, P.E. n Thomas W. Peterson, P.E. L James R. Maland, P.E. 0 Miles B. Jensen, P.E. T L. Phillip Gravel III, P.E. Daniel J. Edgerton, P.E. Ismael Martinez, P.E. Li Thomas A. Syfko, P.E. D Sheldon J. Johnson 0 Dale A. Grove, P.E. 0 Thomas A. Roushar, P.E. 0 Robert J. Devery, P.E. Offices: St Paul, St. Cloud, Rochester and Willmar, MN D Milwaukee, WI ri Chicago, IL Website: www.bonestroo.com ENCLOSURE 4 This memorandum discusses the Parking and Traffic Assessment of the Stillwater Area High School Stadium Improvement prepared by David Braslau Associates, Inc. and Benshoof and Associates, Inc. Separated into two parts examining the parking analysis and then the traffic analysis of that assessment, potential concerns are noted for each section. Conclusions are then provided at the end of this memorandum. The parking analysis uses historical data to identify a peak attendance, which is then used to estimate the number of vehicles for that peak event. However, based on information in the conditional use permit, this number includes paid attendance only. Not included in this total are pep band members, cheerleaders, players, and coaches from the competing teams or students and adults with season passes. Others that may have also been excluded in the historical totals are personnel needed for emergency services, for security, for parking purposes, or for ticket and concession sales. Parking from these people would further increase the demand and need for off- street parking. In addition, the parking analysis identifies a high-end range of 1,500 vehicles associated with a peak event as compared to an identified capacity of 892 spaces at the on-site lot. This yields a deficiency of 608 spaces, rather than the 532 listed in the report, which affects the number of off- site spaces needed as well as the number of shuttle buses. Using the larger number of 608 vehicles, the two sites owned by the School District (supplying 630 stalls) could still accommodate this estimate. The Recreation Center with Lily Lake School (supplying 580 spaces) would fall slightly short of the number of spaces needed. Using the report assumptions for the shuttle buses, up to 10 buses would be needed to provide adequate transportation from the off-site parking lot(s) to the stadium. 2335 West Highway 36 • St. Paul, MN 55113 • 651-636.4600 • Fax: 651-636-1311 It is also important to note that attendance for other football games may also exceed capacity of on-site parking and require the need for off-site parking. Based on the existing capacity of 992, the on-site parking lot could expect to accommodate an attendance of between 2,976 (assuming 3.0 people per vehicle) and 3,472 (assuming 3.5 people per vehicle). For attendance levels at or above these levels, off-site parking would likely be needed. From the historical attendance, identified in the analysis, three out of 15 other football games, excluding the yearly peak event, reached this level, about 20 percent. If the attendance of others (such as players, etc., noted above) were included and if the on-site parking lot had spaces occupied by vehicles not associated with the stadium event, such as a conflicting event at the school, the capacity would be further reduced, suggesting off-street parking could be needed for more than just the peak football game each year. Also noted in the analysis, attendance at the football games may be affected more by team performance than school enrollment. Therefore, a competitive team could expect higher attendance and greater need for off-site parking at games than a non-competitive team. However, it is never certain whether a team will be competitive. Based upon this and the data mentioned above, a contingency parking plan to accommodate high attendance outside the peak event should be available for all football games. This should include items identified in the study, such as avoiding conflicts with other school events to maximize the capacity of the on-site parking lot and encouraging ride sharing for all games to increase the occupancy per vehicle. In addition, it may be necessary to have off-site parking and shuttles available on a 'stand-by' basis, to be used if and when a parking deficiency is identified. The need for this could be determined with a game-by-game approach examining how well the team is doing, how well the visitor is doing, and attendance at previous games in the year. To minimize disruption to the adjacent neighborhoods, on-going communication with the residents should be a part of any management plan in conjunction with this development. This would allow residents to discuss any future problems associated with the project and facilitate solutions. For example, the parking analysis identifies on-street parking in the neighborhoods is a potential problem that should be minimized with parking management. If the residents are allowed an outlet to communicate with the school, either through the School District or the City, the success or failure of this aspect of the management plan could be identified. In addition, future discussions could identify other unseen problems and help to determine solutions. 2335 West Highway 36 • St. Paul, MN 55113 • 612-636-4600 • Fax: 612-636-1311 Traffic Analysis In the traffic analysis, the volumes for the intersections of 58 Street/Neal Avenue and Trunk Highway 5158 Street are presented after the stadium generated traffic is included, without separate tables for existing and/or generated traffic volumes alone. This prevents a quick review of the existing conditions at the intersections as well as the opportunity to examine the generated traffic in the intersections separately from other traffic. The traffic analysis identifies several assumptions to ensure a worst-case scenario, such as an event start time coinciding with the busiest background traffic period and use of all parking spaces. Some other items to consider for the worst-case traffic analysis are: • Shuttle bus maneuvers to drop off/pick up patrons before and after games, • Parents who drop off children before games and pick them up afterwards, • Vehicles that enter and exit the parking lot after all spaces are full, and • Potential slowdowns from parking maneuvers inside the parking lot. As noted earlier in this memorandum, up to ten buses could be running to and from off-site lots. With the traffic analysis' assumption of 5 roundtrips per hour, this could increase the traffic by 50 vehicles entering the lot and 50 vehicles leaving the lot in one hour. Similarly, each parent who drops a child off at the game and picks them up afterward would increase the traffic. Although difficult to quantify, if only one percent of the assumed peak paid attendance is dropped off and picked up, an additional 45 vehicles would be entering and exiting the parking lot before and after the game. Once the parking lot is full, vehicles may still enter the lot and search for a space, only to leave a few minutes later. Also difficult to quantify, an assumption of five percent of on-site capacity would translate into an additional 50 vehicles entering and exiting the parking lot, increasing traffic volumes at the intersections. As the parking lot fills and/or large platoons of vehicles arrive at the parking lot, the potential for internal slowdowns increase. Should the internal maneuvers in the parking lot slow, it could start a chain reaction that would in turn slow vehicles turning into the parking lot and then other vehicles at the intersections of 58 Street/Neal Avenue and Trunk Highway 5/58 Street as turn lane queues increase. This slowing would reduce the levels of service of the intersections regardless of how efficient the signal is operating. The possibility of internal problems during the entry of vehicles is of greatest concern due to its potential to cause traffic problems on the nearby intersections, negating any efficiency of signal operation. Despite these additional concerns, a traffic and parking management plan in place for all football games could provide adequate traffic operations. This traffic and parking management plan should provides, at a minimum, a set area for drop-offs and pick-ups, a set route for shuttle buses, signs to advise motorists on both Trunk Highway 5 and 5 8th Street of a full lot and where to proceed to additional off-site parking, and parking attendants to direct internal traffic. In addition, the use of police officers to direct traffic at the two intersections during at least the half hour before kick-off and the half hour after the game could improve intersection operations. Police officers would be better able to handle the large platoons of vehicles during these peak times as well as better able to react to any back-ups within the parking lot. 2335 West Highway 36 • St. Paul, MN 55113 • 612-636-4600 • Fax: 612-636-1311 Conclusions With the inclusion of parking from players, coaches, cheerleaders, and other non-paying event attendees, over 600 off-site parking spaces could be needed for the peak stadium event (historically identified as the Homecoming game). The Parking and Traffic Assessment identifies sites to accommodate this overflow and notes the need for shuttle buses for this peak event. However, depending upon other factors, most notably how the team is performing, other football games also have the potential to use the capacity of the on-site parking and require additional off-site parking. Additional traffic concerns, not noted in the Parking and Traffic Assessment, would likely increase the expected vehicles at the intersections of 58 Street/Neal Avenue and Trunk Highway 5/58 Street and could potentially slow traffic. Of greatest concern is the potential for back-ups within the parking lot creating congestion in the intersections. A parking and traffic management plan for all football games would decrease the likelihood of unexpected parking deficiencies and traffic slowdowns at the major intersections. This plan should include, at a minimum, the items identified in the Parking and Traffic Assessment (such as a program to encourage alternate modes of travel to the games), as well as a plan for communication with the surrounding neighborhoods to help recognize and prevent future problems. It would also be beneficial to be prepared to use police officers to effectively direct traffic at the intersections during the peak entry and exit times. Police officers would be better able to handle the large platoons of vehicles during these times as well as react appropriately to back-ups within the parking lot than would the traffic signals at the intersections. With a parking and traffic management plan ready for all football games, the decisions on which aspects to implement could be determined on a game-by-game basis depending on factors such as how well the team is doing, how well the visiting team is doing, and attendance at previous games in the year. 2335 West Highway 36 • St. Paul, MN 55113 • 612-636-4600 • Fax: 612-636-1311 EMERGENCY EVACUATION PLAN Stillwater High School Stadium March 2002 The following is an emergency evacuation plan for implementation at all formal events held at the Stillwater High School Stadium, located at 5701 Stillwater Boulevard North, Oak Park Heights, Minnesota. Section 1. Defined Terms. "City" means the City of Oak Park Heights, Minnesota. "District" means Independent School District No. 834. "Emergency" means, in the case of a Stadium Event, any event or occurrence which presents in the reasonable judgment of the then acting Responsible Officials an emergency situation creating a substantial risk of endangerment of the life, safety or security of attendees at such Stadium Event, including both players and spectators, such that Emergency Evacuation is deemed in the reasonable judgment of such Responsible Officials to be necessary or prudent for the protection of such attendees. An illustrative list of such emergency situations includes, fire, violent weather (including thunderstorms, dangerously high winds or tornado activity), bomb scares, terrorist activity, flash floods and other similar occurrences. ' Emer enc Evacuation" means any evacuation of the Stadium in connection with any Emergency, as a result of, or pursuant to, the decision of the then acting Responsible Officials. "Emergency Evacuation Plan" means this emergency evacuation plan, or such amended emergency evacuation plan as may adopted ado ted from time to time hereafter, whether as a supplement to, or in replacement of this emergency evacuation plan. "Emergency Exits" means the following entrance/exit gates located at the Stadium (all as depicted on Exhibit A attached to this Plan): (a) the main entrance/exit gate located at the northerly end of the Stadium; and (b) the emergency access gate, located at the northwesterly end of the Stadium and proximate to the visitors' bleachers. "Evacuation Staging Areas" means those open areas located within the Stadium and immediately to the north and south of each of the home and visitors' bleachers (all as depicted on Exhibit A attached to this Plan). RB RIDER BENNETT EGAN &A RUNDEL "Responsible Officials" means in each case those officials employed by the District, or by Stadium Event (in onsors or or anizers s the case of events g p sponsored by other than the District), who are designated by the District, or such Stadium Event organizers or sponsors, as being responsible for supervising a Stadium Event. "Security Personnel" means those security personnel, if any, employed by the District, or by Stadium Event organizers or sponsors (in the case of events sponsored by other than the District), then located at the Stadium during a Stadium Event. "Stadium" means the Stillwater High School Stadium, located at 5701 Stillwater Boulevard North, Oak Park Heights, Minnesota. "Stadium Event" means any formal event held within the Stadium, whether District sponsored or otherwise formally sanctioned or permitted by the District. Section 2. Evacuation Protocol. Upon the occurrence of any Emergency resulting in the decision by the Responsible Officials to declare an Emergency � v Evacuation, the following rules shall apply: (a) All attendees shall be promptly instructed to immediately depart the bleachers and other Stadium areas in an orderly manner, and shall be provided such other directions as may be appropriate under the circumstances. In the event the Stadium public address system is in use for the applicable Stadium Event, the public address system announcer shall provide such instructions. If the public address system is not in use, or if for any reason such system is not then operational, the Responsible Officials, with the assistance of any Security Personnel, shall provide such instructions. (b) Alt Security Personnel, if any, or such Responsible Officials, in the absence of any Security Personnel, shall immediately assist in directing spectators out of the bleachers and into the closest available Evacuation Staging Areas, and shall otherwise assist in facilitating a prompt and orderly evacuation of the Stadium by way of the Emergency Exits. (0) If, in the opinion of the Responsible Officials, the applicable emergency conditions warrant providing emergency shelter to the attendees, such attendees shall be directed to the school building entrance serving the gymnasium areas, and such attendees shalt be encouraged to seek shelter within the gymnasium areas for their safety and security. 810018 -3 2 RB RIDER 13ENNETT EGAN &ARUM ❑EL Section 3. Emergency Exits /Evacuation Staging Areas. At all times during any Stadium Event the Emergency Exits and Evacuation Staging Areas shall remain free of any temporary or permanent physical obstructions so as to facilitate unhindered egress from the Stadium in the event of any Emergency Evacuation; provided, however, location of one or more trash receptacles within an Evacuation Staging Area shall not be deemed a temporary or permanent physical obstruction for purposes of this Section. Section 4. Emergency Instruction/Training. The District shall undertake the following instructional /training steps in connection with the implementation of this Emergency Evacuation Plan: (a) The District shall incorporate this Emergency Evacuation Plan in all appropriate emergency instruction and training programs which may be conducted by the District for District personnel from time to time. (b) In the case of Stadium Events other than District sponsored Stadium Events, the District shall furnish a copy of the Emergency Evacuation Plan to the Responsible Officials designated by the sponsoring entity. (c) A copy of the Emergency Evacuation Plan will be furnished to all Security Personnel. (d) A copy of the Emergency Evacuation Plan will be posted within the Stadium press box. Section 5. Amendmen to Emer enc Ev Plan. The Emergency Evacuation Plan may be modified from time to time upon the approval of the then acting police chief for the City. 810018 -3 3 RB RIDER BENNETT EGAN &ARUNDCL EXHIBIT A A-1 RB RIDER BENNETT EGAN&ARUNDEL 03/04/02 MON 14:43 FAX 612 340 7900 LLI uJ uu L 1 0 3 1 ,) /0 6 a 0 az) 3 RIDER BENNETT 3 0 1— 0 (.7 Vett Przwi 3 3 3 3 3 0 3 3 0 0 0 3 3 3 z 0 w w w w 1-- ct 0 2 j005