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HomeMy WebLinkAbout12-09-08 Council Packet7:10 p.m. IIL Visitors /Public Comment Recycling Award (1) This is '311 opportunity for the public to address the Council Nvith questions or concerns on issues not part 0i' the regular agenda. (I'Iease limit comments to 3 minutes in length.) 7:15 p.m. IV. Consent A e nda (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes --- November 25, 2008 (2) C. Approve `I'N`I' Hearing Minutes — December I., 2008 (3) 7:20 p.m. V. Public Hea� None 7:20 p.m. VI. Old Business A. City Nall liacility — Continued Project Advancement (4) 7:30 p.m. VII. New Business A. Resolution Approving the 2009 Budget (5) B. Resolution Approving the 2009 Tax Levy and Approve Anticipated Capital Improvement Plan (G) 7:45 p.m. VIII. Adjournment Page 1 of 46 CITY OF OAK PARK HEIGHTS TUESDAY, DECEMBER 9, 2008 CITY COUNCIL MEETING AGENDA 7:00 P.M. 7:00 p.m. I. Call to Order/Pledge of Allegiance/Approval of A 7e� nda Eslimaled times 7:05 p.m. U. Department /Council Liaison RepoI'tS A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other Liaison /Staff reports 7:10 p.m. IIL Visitors /Public Comment Recycling Award (1) This is '311 opportunity for the public to address the Council Nvith questions or concerns on issues not part 0i' the regular agenda. (I'Iease limit comments to 3 minutes in length.) 7:15 p.m. IV. Consent A e nda (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes --- November 25, 2008 (2) C. Approve `I'N`I' Hearing Minutes — December I., 2008 (3) 7:20 p.m. V. Public Hea� None 7:20 p.m. VI. Old Business A. City Nall liacility — Continued Project Advancement (4) 7:30 p.m. VII. New Business A. Resolution Approving the 2009 Budget (5) B. Resolution Approving the 2009 Tax Levy and Approve Anticipated Capital Improvement Plan (G) 7:45 p.m. VIII. Adjournment Page 1 of 46 This fad 6 Left Intentionally Blank � � \ Page 2 of 46 r, Oak Park Heights Request for Council Action Meeting Date December. 9., 2oo8_ Agenda Item Recycling Award Time Required o Agenda Placement Visitors Public Comment Originating Department /Requestor Administration Jennifer Pinski Requester's Signature Action Requested Receive Information Background /Justification (Please indicate any previous action has been taken or if other public bodies have been advised). Page 3 of 46 CITY of OAK PARK HEIGHTS 14168 Oak Pad< BOUlevard No. • P.O. Box 2007 • Oak Park Heights, MN 55082 -2007 • Phone! 651/439 -4439 • Fax: 651/439 -0574 December 4, 2008 Lori & Hamilton Girard 14293 55 Street N. Oak Park Heights, MN 55082 Dear Mr. & Mrs. Girard: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and /or smoke detector(s). Your residence was checked on Thursday, December 4, 2008 to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 4394439 at your convenience to arrange for delivery of the reward of your choice. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jenhifer Pinsk! Administrative Secretary /Deputy Clerk age Tree City U.S.A. o Oak Park Heights Request for Council Action Meeting Date December A, 2oo8 Agenda Item Approve City Council Minutes — November 25, 2oo8 Time Required o Agenda Placement Consent Originating Department /Requestor Requester's Signature ennifer Pinski Action Requested Approve Background /,justification (Please indicate any previous action has been taken or if other public bodies have been advised). Page 5 of 46 CITY OF OAK PARK HEIGHTS 7:00 P.M. TUESDAY, NOVEMBER 25, 2008 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of A ends: 'rhe meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson , McComber and Swenson. Staff present: Administrator Johnson, City Attorney Vierling, finance Director Holst, Police Chief DeRosier, City Engineer Postler and City Planner Richards. Absent: Councihnember Doerr Councihmember McComber, seconded by Councihmember Swenson, moved to approve the Agenda. Carried 4 -0. Il. Department /Council Liaison Reports_: A. Planning Commission: City Planner Richards reported the last meeting of the Planning Commission was cancelled. He stated that the next meeting will be on December 11, 2008 and that the Xcel Energy Fly Ash Site continued Public Hearing will be on that date. B. Parks Commission: Councihnember McComber reported that the Parks Commission net on November 17 and that the next meeting will be on December 15 at 6:30 p.m. at City Hall. C. Cable Commission. Councihnember McComber reported that there will be a Breakfast with Santa event on December 13 from 9:00 a.m. to 12:00 p.m. at the Valley Ridge Mall. She also stated that she had information on the digital transition that she will have placed on the website. D. _Water Management Organizations /Middle St. Croix: Mayor Beaudet reported that the next meeting of the Middle St. Croix Water Management Organization is on December I I at 7:00 p.m. at the Washington Conservation District Office. E. Other Liaison /Staff Reports: Administrative Secretary Pinski provided a summary report on the Fall Clean -Up event. Councihmember McComber reported that she attended the Metro Cities and LMC conference and there was quite a bit of discussion about the state budget deficits. Councilnember Swenson reported that Santa will be coming through town on Friday, November 28 sponsored by ACE Hardware and the Bayport Fire Department. He requested that residents contact City Hall if they would like Santa to come past their home. Page 6 of 46 City Council Meeting Minutes November 25, 2008 Page 2 of 6 111. Visitors/Public Comment: Administrative Secretary Pinski reported that Brian and Heidi Osborn of 15192 62" d Street North and Carol Johnson of 6165 Beach Road North were chosen as the recycling award winners. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes — Noven - iber 5, 2008 C. Approve Budget Adjustment D. Change Order #2 — 2008 "Frail and Park Improvements E. Approve Miller Excavating, Inc. 5 "' Payment for 2008 Trail and Parking Lot Improvements F. Approve Tower Asphalt, Inc. final Payment for 2007 `frail and Parking Lot Improvements G. Transfer Balance in Water "Tower Rental Fund to the Water Tower Rehabilitation Fund and Close Water Tower Rental Fund H. Approve Contract Extension Agreement with Veolia Waste Services, Inc. I. Approve Clarifying Amendment to City Resolution 08 -10 -42 — Pertaining to Approval and Related Conditions for M &I Bank -- Site Plan Review, Design Guidelines Review and Variance J. Approve Resolution for Renewal of 2009 Liquor, Tobacco, and Amusement Licenses Councilmember McComber, seconded by Councilmember Swenson, moved to approve the Consent agenda. Roll call vote taken. Carried 4 -0. V. Presentations: A. Presentation — St. Croix Valley Community Foundation: Jill Shannon provided a presentation and requested financial support for a cultural and space needs study in the area. Mayor Beaudet, seconded by Councihnember Swenson, moved to contribute $1,071.00 which amounts to approximately 22.5 cents per resident to the St. Croix Valley Community Foundation for the study. Mayor Beaudet, seconded by Councilmember Swenson, moved that the funds should come from the 2009 council contingency fund. Carried 4 -0. Primary motion carried 4 -0. Page 7 of 46 City Council Meeting Minutes November 25, 2008 Page 3 of G B. St. Croix Events — Marathon through Oak Park Heim Dave Eckberg of St. Croix Events provided a presentation on a proposed marathon route that would pass through Oak Park Heights on May 25, 2009, Councilmember Swenson, seconded by Councilmember McComber, moved to give preliminary approval and to allow tine for staff to work through the details and present a final plan back to council for approval. Carried 4 -0. VI. Old Business: A. General Fund Reserve /Designation Modification City Administrator Johnson reported that the recommendation memo from Judy Ilolst was on page 32 of the council packet for that evening. Councilmember Abrahamson, seconded by Councilmember McComber, moved as outlined in the recommendation from Finance Director Hoist. Carried 4 -0. B. City Hall Facility — Geothermal Options and Other Items Randy Engel of Beutow and Associates provided a status report. He reported that they have begun the process for Planning Commission and Watershed District approvals. Engel stated that the goal is to have bids in by the end of the February. Michael Lueth of Beutow and Associates reported that a new survey produced new information about a wetland delineation which resulted in the architects needing to shift the building to allow for wetland setbacks. Lueth displayed two site plan options with different options for the drive into the parking area. Option A provided for a roundabout entrance off of 57"' Street, and Option B preserved more of the south parking area and created a straighter drive. Co€ ncilmenber McComber, seconded by Courncilmember Abrahamson, moved to recommend Option A (attached to Minutes for reference herein) for the new site plan. Carried 3 -1, Mayor Beaudet opposed. Mayor Beaudet questioned the difference in the cost of a flat roof versus a sloped roof. Randy Engel reported that it would be approximately $120,000 more to have a sloped roof versus a flat roof. Beaudet questioned the cost of the rotunda. Randy Engel stated that the rotunda would cost approximately $100,000 - $120,000 for the portion that rises above one story. Beaudet also suggested having brick instead of stone to cut costs. Councilmernber McComber stated that she recollected that the committee and council wanted a sloped roof. Councilmember Swenson concurred. Councilmenber Swenson stated that he did not want to get into redesigning the building. Page 8 of 46 City Council Meeting Minutes November 25, 2008 Page 4of6 Councilmember Swenson, seconded by Councilmember McComber, moved to proceed forward with the sloped roof and rotunda as presented in options 2 and 4 displayed with stone as an alternate. Carried 3 -1, Beaudet opposed. Randy Engel reported that there are two techniques by which geothermal heating and cooling can be achieved: geothermal wells drilled into the ground or by tapping into the city water system. He reported that a meeting was held at the Department of Health to determine if they had any comments. Engel reported that the Department of Health cannot forbid the use of city water by tapping into the water tower but may require that the City chlorinate the water supply if tapping into wells for geothermal heating. An opinion from the Department of Health is expected in five to seven weeks. Randy Engel stated that the initial capital cost for geothermal would be $300,000 on top of the budget with a payback of approximately 20 years. He indicated that using the water tower would cost approximately $30,000 to $50,000 above everything else but would have a payback of three to five years. Mayor Beaudet suggested that the City allow the architect to drill test wells to determine the field and the alternate would be to use the drinking water for heating and cooling. Randy Engel reported that the cost to drill test wells would be approximately $8,000 to $10,000. Councilmember McComber was not convinced that geothermal is a good way to go. Councilmember Swenson stated he was not ready to take the risk and spend the money right now. Councilmember Abrahamson stated he would like to wait to make a vote on geothermal until the December 9 council meeting; when there will be a full quorum. Councilmember Abrahamson suggested City Administrator Johnson contact Bradshaw regarding geothermal energy. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to allow staff to prepare a draft ordinance regarding geothermal with input from the Department of Health. Carried 4 -0. Mayor Beaudet, seconded by Councilmember Abrahamson, moved to approve additional fiends for structural soil borings. Carried 4 -0. Page 9 of 46 City Council Meeting Minutes November 25, 2008 Page 5 of 6 VII. New Business: A. 2009 Water and Sewer Rate StLidy Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the water rate increase Resolution as presented. Roll call vote taken. Carried 4 -0. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve raising the sewer rates by 3.5 percent. Roll call vote taken. Carried 4 -0. B. Approval for Purchase of 800mhr Radios and Equipment: Council ember Abrahamson, seconded by Councilmember Swenson, moved to approve the purchase. Carried 4 -0. C. "berm Limits — Park Commission Councilmember McComber stated that she would like to remove term limits on the Parks Commission. Councifinember Abrahamson suggested considering combining the Parks Commission and Planning Commission into one commission. Mayor Beaudet stated that the two commissions serve completely different purposes. Councilmember McComber moved to amend the bylaws to eliminate term limits. Motion failed per lack of a second. D. City Lo go: City Administrator Johnson reported that staff was unable to find a formal adoption of the oak leaves symbol as the official City logo. Police Chief DeRosier stated that he has been working on designing a new patch with the oak leaves, and he requested public input on a new patch design in the most recent City newsletter. Councilmember McComber and Councilmember Swenson suggested that DeRosier bring the draft of the patch to the next council meeting. E. Baytown Township Comprehensive Plan — Review by Scott Richards City Planner Richards sought approval of a mail response letter regarding the Baytown Township Comprehensive Plan. Mayor Beaudet suggested that Richards ask them to identify where the water /sewer would be coming from in the "high density sewered" area. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the draft letter with that addition. Carried 4 -0. VIII. Adiournment: Councilmember McComber, seconded by Councilmember Abrahamson, moved to adjourn at 9:20 p.m. Carried 4 -0. Page 10 of 46 City Council Meeting Minutes November 25, 2008 Page 6 of 6 Respectfully submitted, Jennifer Pinski Administrative Secretary /Deputy Clerk Approved as to Content and Form, David Beaudet Mayor Page 11 of 46 ....... ..... ....... . . ...... ....... ..... .. .... . .... . .......... 7 -- ...... ............... . ......... . ............. . ... . . ....... ------ -- ------ - -- ------ -------- - -TITS JH � '7� �5 k" % W "al O'BRIEN AVC N. ------------- ----- 5n >D o I MATES ��O.k Park H.Ights City Hall MIMM91.sla -11, 1 � P ' 1 1112.tf , .4 ... . ............ palmm 0 I E c -u IM > 1 gi (A z z m >D o I MATES ��O.k Park H.Ights City Hall MIMM91.sla -11, 1 � P ' 1 1112.tf , .4 ... . ............ palmm Oak Park Heights Request for Council Action Meeting Date December 9, 2008 Agenda Item Approve TNT Hearing Minutes — December 1 2008 Time Required o Agenda Placement Consent Originating Departmei Requester's Signature Action Requested Approve Background /Justification (Please indicate any previous action has been taken or if other public bodies have been advised). Page 13 of 46 CITY Or OAK PARK HEIGHTS 5:00 P.M., MONDAY, DECEMBER 1, 2008 TRUTH IN TAXATION HEARING MINUTES Call to Ordea•: The hearing was called to order at 5:00 p.m, by Mayor Beaudet. Present: Councilmernbers Abrahamson, McComber and Swenson. Staff present: Administrator Johnson and finance Director Holst. Absent: Councilnaember Doerr. II. Truth in Taxation Hearing: Finance Director Hoist reviewed the budget process. Holst outlined General fund revenue sources and General Fund expenditures. She reported that expenditures increased 3.6 percent for the 2009 proposed budget, and that the main contributing factors to the expenditure budget are financing of capital expenditures, salaries, sanitation, and general inflation. "fax levy and tax capacity were reviewed. Finance Director I-Iolst stated that 52 percent of home values in Oak Park I ]eights either stayed the same or decreased. Councilmember McComber, seconded by Councilmember Swenson, moved to close the Truth in Taxation 1-learing. Carried 4 -0. Mayor Beaudet announced that the budget and levy adoption would be certified at the next City Council Meeting on Tuesday, December 9, 2008 at 7:00 p.m. Ill. Ad_ ournrnent: Councilmember McComber, seconded by Councilmember Abrahamson, moved to adjourn at 5:21 p.m. Carried 5-0. Respectfully submitted, Jennifer Pinski Administrative Secretary /Deputy Clerk. Approved as to Content and Dorm, David Beaudet Mayor Page 14 of 46 4 Oak Park. Heights Request for Council Action Meeting Date December 911 : 1 — 'rime Required- — 20 Minutes Agenda Item 11fle. Ci�y 11 Agenda Placement Originating Departmen Requ"ter's Signature Action Requested Background/Justification beffles have advi.wd)- AAmin indicate if any previous ,�cflon has been taken or if other public The City Council will be continuing its discussion of the City Hall Facility. Architect Randy Engel will be present to continue the- advancement of the project. Specifically he will be seeking the following. Design Development dra-wli-ng.5 D[D.C.O.ed to Co-rIsMuction p p�fkjjission Docurnents Phase of the._project, Please see the rniost recent iterations. of the two floor plans, the btiiiuding elevations and th(Y site plan, The Building Design Committee did narrow (Jok"Jin the co or ,,elections, to the two 'that ;vre enc-1c) and. S4vill be p� l at the rlleeting, afld refinenient of cerlain as,� ec, of the ' cility, but f'h enclosed floor plans is iatrgely acc•qptabjle to the (Plea yee Th{-L 11-1 ....... -- - - , l - "! , 1- -1 ;,-; �;, i C , t �s � . r 1UH �11Z)U U 1 -',2 T zi Z> 1 � L U U; i 1! L t t EfvIE 1 j— f I I__ :' !J L., Z-iul 1 1 1n:7 vV 1i I ct L, U . , C, u s C1 , Li the ryteeting on 11/25 as well as a copy of the letter sent to the State of MN Dept of Page 15 of 46 " � �:,9'� r yr x;t:; •.,,_;�, E 2345 Rice Street SuIte 210 Paul, Mlnnesota 55113 December 5, 2008 Mr. Eric A. Johnson, A1C1 City Administrator City of Oak Park Heights 14168 Oak Park Boulevard North Oak Park Heights, Minnesota 55082 RE: Oak Park Heights City Hall Oak Park Heights, Minnesota BA #0822 Mr. Johnson: We have now completed (lie Design Development Phase of this project as follows: (1) Drawings: Site Plan, Y..ower and Upper Floor Plans, Exterior 13uild' €ng Elevations and Civil Engineering Drawings (i.e., plan drawings that describe: Site Demolition, Grading, Paving, Utility and Erosion Control), Also, the have enlisted the professional assistance of our consulting structural, mechanical and electrical engineers for advice regard structural, mechanical and electrical systems for the new and existing buildings. (2) Watershed District: Documents are being completed to accompany a formal application for consideration at the January 8, 2009 meeting of the Middle St. Croix Watershed Management Organization, (3) Planning and Zoning Approval: Documents are being completed to accompany a formal application for consideration at the January 8, 2009 meeting of the Planning Commission, (4) We have rrnct several limes with (Ire City's Design Commiltee to review the developing design and have received comments to which we have responded and have received various approvals. (5) Our Estimate of Construction Cost for the Site and Building is $5,050,000 plus "soft costs" of $950,000. Thus, the total estimate of Project Costs is $6,000,000. We hcrcb guest approval to proceed into the Construction Documents Phase We expect completion of the Construction Documents Phase at the end of January, 2009. Please offer our gratitude to the City COnneil for allowing us to continue with our services to the City of Oak Park Heights. Sincerely, ,TOW & ASSO + ,C. 12andy L. En el, 12A S Vicc Presider tel 651 483 -6701 lax 651 463 -2574 www.buotowarchitects.com Page 16 of 46 11-H A113 M R r 61 -- - | IU AI Page 17 of 46 uoilun ,oJ IoN cli iil,: a3,e�s ,c_i u,c v e ft I 6 ��a + C A 1e e N �Iwlmlownoo uGlsaa n'nelvoa s3��ha�3s wrrnAOaz u�av m, 13 H 7A IN ! H H I d H 4' tl o sixviooss7 v moigns Ntlld MOOD �3A3'I NiVW Q a j $Fd ........... I g 5 3� 1 " lit s, t T TI n ................ z ELL a[] }� - 1 sm j iv s a f1 fC O O Z , Page 18 of 46 _C A AkDdl ]I H il3 I NvIa aoMA IIanai aamol Q Page 19 of 46 Page 20 of 46 Page 21 of 46 0 Oak Farb Heights Request for Council Action Meeting I)ate Time Required. 15 i ute s Agenda em Tide- _ City HaIll _ F acilLt _— Geot4 ermaal Options and Other Items Agenda Placement Old Business Originating Depaartmennt /Re questor .. t,ric.Johnso Ci Aaleministrnf Requester's Action Requested lfigcussion Ile once Ac io � Noted Background /Jut fficaation (Please indicate if any previous action has been taken or if other public bodies have advised)- The City Ball Building Committee has had continuing discussions with Architect Bandy Engel can numerous topics related to the City Hall Facility. Mr. Engel will be present to provide a general update can the progress, There are two items, that need to be specifically addressed-. ITEM # t Does the City Council desire to implement a GEO system in the project that would essentially provide the primary heating and cooling for the facility. - Fo date, the Committee has discussed accomplishing this in two possible methods —" utilizing a traditional Gl CTHEFWAI_ system requiring the placement of numerous wells to as a heat. --sink OR devising a system utilizing the City water utility pipes as this heat. sink. A traditional system will likely add $300,000+ to the estimated cost of the facility, but. by i![ii€ iE C Out �,G,ter uU01. E - ifrastruut�sre, this additional Investment may be an additional � E. � V,Vl3V } / Lj0Lt1 Syste rt lCfv reduce the LiILy .`3 3reef.f lc) 1G1y on IIi Ll.!!GYI L3 Ci :� a1 - ,C! I J1 IIU011!!It c1k!i.a 11 {�iiit) by as I "7iilu "i a ) prov } lL� /n. t',c.i ic. Engel will i Svii'it; I.:VJL !c?i;C.i'v ir" 1, Y Ly ;",C1i�c?titr':.3 >�i L11C:: kt1�- C= Lfii%' trrakLC7iai:" tii�: L.tensre.taV1! e -I3 t1�t� aii:'i Uik3,EY C "s!J3i' Ci 1 c_i C.'!l. '. i. ('Ci[ i!i.ti! IiV ?;: L., !I [S. - _' L.iL'yi .!!CF;i i- - V3i._.itiCi Cf!i�lr !i!i- !1:.,'Ci7Ct.! 3Lf31131i!li i..si. IV f:: ... {... alit i => 4 t — \..? } 1 E ?._f:(`.rli"�.:... lJ�- 'Sii.J €3ti i!VI!1 ! t_C:t �1!!Y:i! . .S�S VF.J i Yi C.i E�St_t. Page 22 of 46 Unfortunately, the utilization of the City's current utility infrastructure is riot without issue. Specifically, it is unclear what state agency, such as the Dept of Health (DOH) may consider about this proposal. Public Works Director Tom Ozzello met with DOH officials last V" "vhu, did, nOt (IiSII id0a OUtright but did state some reservations. (See Attached OzzeHo sunnnadzing his meeting in a pEnfew scanahq the City iii wout =wwo a own -s_--- Um DOH MMY ly "'jj L�� ..;, 1 r3" M�� ',,.'Iy can ploy nope Wr pomsj-"E' teod=K I= AU(; 1 - -,'-v'11E als'-; to LE CC, i.'ifonu 2 weeKs dependow upon how Mite . Mem A= 1C oink ab S,w. tt �3c tl�ie KnAnd on nano invan. 101 1000 Way A tie WJIMLq, PKAAKI (rewyn an 'dmvp Page 23 of 46 rosy! 1071 swamng for LAX! is a Anle delay acceptable? KnAnd on nano invan. 101 1000 Way A tie WJIMLq, PKAAKI (rewyn an 'dmvp Page 23 of 46 City of Oak . a.rk Heights 14168 Oak Park Blvd. Na Box 2007 a Oak Park Hoights, MN 55082 m 1'lione (651) 439 -4439 e Fax (651) 439 -0574 November 26 2008 Bob Smude, Unit supervisor Minnesota Department of Health Division of Environmental Health 625 North Robert Street St. Paul, MN 55155 *Walso via Email * ** Re: Oak Park Geothermal Considerations Dear Mr. Smude: The City of Oak Park Heights is very interested in setfing an example in GREEN energy use and sustainable material use while also minimizing the costs to our residents by installing a non- traditional GEOTHERMAL heating and cooling system at our new City Hall to be constructed in Spring 2009. This non traditional GEOTHERMAL system would implement the use of the City water utility pipes already located underground as the heating / cooling resource as opposed to drilling numerous wells. By utilizing this non - traditional System the City can save approxii nattily $300,000 in installation costs (5% of iota( building design budget). However, the City is interested in securing your agency's comments to ensure this dynan - lic and new concept system is as effective and safe as possible. Accordingly, on November 14, 2008 City Staff held a meeting between two Department of Health reviewers and a representative from the Department of Labor and Industry ,the Cify being represented by the City Mayor, Mechanical Design t ngine;er and Public Works Director. This meeting was held with your staff to clarify design options for possible; massive energy savings by using this non - traditional design geothermal heating and air conditioning in our new building. This is not my area of expertise~ and I an) relying on information from numerous sources to help draft this letter. Page 24 of 46 The City would like to work with fhe Department of Health to develop rules for the use of potable water to heat and cool buildings and keep drinking water safe, but also acquire the energy it can provide. We have enclosed a copy of the; proposed heat exchanger and proposed piping system. The heat exchanger of this type, for example, is already being used in St. Paul where District Heating is utilizing this type of apparatus for hearing domestic hot wafer, (consumption and showers). As the design of the building cooling load is better defined the City will be providing the detailed design information on any proposed temperature changes; the City additional believes that the heating of water will be less than i degree F.; ( he City has will proposing the use of greater than 1- mile of water main loop as the 'heat .sink' and the proposed City Hall is located between the need well (#2) and which does run 2 -+ hours a day in the summer, providing adequate from for cooling and heaiing.) Lastly, the City Council has authorized staff to develop a new City ordinance to substantially regulate any private use of a similar system for heating and cooling. Since the City's system has only one loop in the system, for this type; of design, there will be only one practical system permifted. Over the next few weeks the City would like to have the Departments comments, thoughts and ideas on how to make this system safe and provide energy savings to the resider) t of Oak Park Heights. Please note that time is of the fosse nce, as we wort: with our mechanicaIA)ntragMA so we do hope to have your cornments by Dec 31 Kric J hpSon, AICP City ' ' ninistrator Cit410ok Park Heights Cc: Weekly motes Randy F =ngel, Project Architect, 6uetow & Associates Page 25 of 46 6m.acs v v MO"fl F1 ........... ... ......... . .......... .......... ............. ♦ IQ . ..... ....... m I .............. 4jp (W4 MON& r. Oc t ............ t'g Page 61 of 11� .. .. . ... ............ _... ....... - Page 26 of 46 Page 27 of 46 Page 28 of 46 Adaptable construction offers { superior versatility. D ouble wall The basic GPX design includes a doublo gasketing future for extra protection against gasket falllff( ?. With dOUi�le ^wall units, that additional protect'son . s extended to guard c19si4W plate Milore is w,211. Tvvo plmet are positioned together with a uni(JUP sealing moc.hanism at the port holes to form one assumhly with air space between the plates. There are no welds, This unique feature protects against of one fluid by another, if one of the plates should corrode and develop a IPA, the fluid enters the <iii sl7ace c and exits to the atmosphere, instoad of entering the opposing passageway, Sf.L?r: tt Welded plate 'ri)e sr rrsi v.ehiecl GPX design expands the application envelope of plow, heat transfer technology to applications that are aggrmsive to standard rslastomers and other apptications vrhem leas; prevention is critical. Tho semi•livoided C31'X design utilizes two plates laser- welded together to form a cassette. The cassettes form channels within Which the weldcd•sicde fluid flows, 'fwo ring gaskets and a field gasket om uSed between adjacent cassettes in the same fashion as gaskets ill the standard GPX (design. The ring gaskets confine tho weded -sido fluid between the adjacent cassettes and can be made of highly resistant Teffon" or a more tritclitionai elastor)ier c ;asktt. The (design eliminates the Page 64 of 110 ' welded side's exposed gasket surface by approximately gM i Page 29 of 46 Free flow Free -flow units offer tho sire features of bask GPX models, with the added benefit of exceptions fl clog- resistance. Bell & Gossett free -flow models f@MMO rt INMLAm or no Mf tW kto -metal contact points between adjacent ptates to reduce paints for particles to catch on the plates. Frve -flow models can h7ndlo fluids vVith parti(Wate up to 2mm in diameter and 5nim lone. Double gasket prevents cross - contamination. GlIX models includo 1 One -piece molded gasket. This standard gasket is designed with tvvo rings to confine (each fluid to the appropriate port region of the pl,t% a field region of thcy ct =isket to confine the fluid to the heat transfer area of the plate and a venlod region in f 3Gt , °t ?e n, This design creates a double gasket with z leak Math to aitmosphere through the vented region to provent army cross- contarination of the fluids clue to a gasket failure. A leak duo to a gasket failure is detocted as 11 IV, to atmosphere prior' to any c;hancr for crOSS -00W urination. Bell & 6ossett offers a variety of clueless and glued gaskets, I . :)OU(3f(� ( }tii.4n('(Nl(1 f;1!'i�i'!]t5 [FG.SS•C�! ?.s71117f?iirli ?1!, .,:3SSL'r r Eta 1 11 1 0(1'(l;,hr(4!Ovv (!Hail$ aw rdeol � Iks9rIF1!r1}(, „f;fir255.ir,�c� /ff�il7i �i'11O t�il.iiti ��`,,✓ Y o f ` Aggms5 ffwd Pt'c�rl�t:(1c1rr. > } >i�r (tl;,<i Page 65 of 110 Page 30 of 46 S ° �,W a'ti M! ' .b Ht �.t�. ' £' �r�,. k 1 Advanced P system offers superior efficiency. GPX uses a combination of chevron -style heat transfer plates sequencer) between a frame plate - y and pressure plate, The heat transfer plates have holes at the four corners E = that form a header, which distributes the respective fluids to the opposite sides of each plate when the plates alien, The fluids are confined to the heat transfer surface of Ole plaw or the port, as appropriate, with elastomer gaskets. CaunteKUrrent flow is obtained with a given flui traveling up one 'r side of a plate and the other fluid dovJn the opposite sid of the plate. The plate's chevron patterns create metal -to -metal contact points hetweeo adjacent plates for added strength. This ailows differential pressures equal to the design pressure. The entire assembly is held together with tightening bolts, Carry/guide bars are used to obtain the proper alignment. Modular ular design allows for easy installation and maintenance. 'rhe GPX da�sign makes assembly, inspection and cleaning easy. Easy to install and nlovO Readily expaildahie and e <7sy to inspoct or clean. • Opening or closing the unit does not require disconnccting the Piping. • GPX li vertical flow, so inlet. and outlet connections are a bove and below each other and on the slime plane for easy installation. • No Special tools neealed to tighter) plate pack, - notening bolt design allows opening and closing that unit from frame, plate. C.�r,rry .hr, r Peat tr,msfer plate .........._ ......... ... ....... ...... .- ....... _ .Y Studd(!d connections withstand higher piping loads 0)<a11 nozzles. With studded connection, no vvefding is required, 1�fL� >5 {J'i' 1)kite Nafe pack r;t� :rf�i�irlg bolls Page 66 of 110 Page 31 of 46 STAN[ AR0 GASKETED PLATES slmlk mfj thm'16•ff Cofmorlif)..) 9,)rI(I,1r(fv mv;dod srif(,Wuf C()fMICIf'on vlilh iO�by nozzk- mvimlm) '14by FREC FLOW SWI-WELDED 4�) r j STAN[ AR0 GASKETED PLATES CONNECTION TYPES 175 Standard Parkway Buffalo, New York 14740 Mom: (800) 4 Fax: {71 B) 862-4176 www.bellgo5sett.coni hY. I L 4 '1 1 V-V 1 W- 0' , ' Mlk; WkS 1: ;0 slmlk mfj thm'16•ff Cofmorlif)..) 9,)rI(I,1r(fv mv;dod srif(,Wuf C()fMICIf'on vlilh iO�by nozzk- mvimlm) '14by CONNECTION TYPES 175 Standard Parkway Buffalo, New York 14740 Mom: (800) 4 Fax: {71 B) 862-4176 www.bellgo5sett.coni hY. I L 4 '1 1 V-V 1 W- 0' , ' Mlk; WkS 1: ;0 OPTIONAL CONNECTION TYKS Bell & Gossett ITT I n d u An es P)vagwfe'v lof 110 Technical Data FREC FLOW SWI-WELDED OPTIONAL CONNECTION TYKS Bell & Gossett ITT I n d u An es P)vagwfe'v lof 110 Technical Data °iSi PE v P . _ N � � 0;61 : R : R8 ©fSOOQ1 t.q Q IV PI M M i Q QQKI o 4 - :: 0:0, 10 :b o 0 0 0'O O'. 18 P _ s'. ? :Q O' W ''0 NI�1n;N0 :000; '�o00':N;O O H _ - f ? N F � d ' V Z n E• z 6 LL v U o :Q > `P ,,? - 0.' M N L C t �� - a 'mc 'wm �, as a,oloaaaa -.a viol C m N: U) 0 �: = ! m N W L. a OI U O C:ad t1. U G -..� '[13 �> :1C m M CI a]- c 4'm'OjLI 3 3 pi .o O N. aiG �, J Pi O,F O 1- ¢I a -.z LU =z a al IW w: �:w D�mlaio�o f m m m m w'� m m d�m'm�� This Page Is Left Intentionally Blank. VIN ,. Page 34 of 46 Oak Park Heights Request for Council Action Meeting Date December 9 2008 Agenda Item Title Resolution Approving the 2009 Budge Time Required 10 Minutes Agenda Placement New Busin Originating Department / Requestor Finance-Judy Holst Deputy Clerk Finance Director Requester's Signature Action Requested Approve Resolution for 2009 Budge Background/ Justification (Please indicate any previous action, financial implications including budget information and recommendations). Several changes to the Preliminary Budget were discussed at the November 5, 2008 budget worksession and the December 1, 2008 TNT Hearing. I have incorporated those changes into the 2009 budget: Revenues 1. Reduce Business Licenses - Permits $1,255 for reduction in liquor licenses. 2. Increase Other Refunds and Reimbursements $6,000 for recycling refunds. A 3.4% ($135,199) increase is proposed for the General Fund revenue budget. Expenditures 1. Increase Mayor and Council Professional Services $3,800 for increase in CUC billing. 2. Increase City Administration Salaries and Benefits $1,835 for salary increases. 3. Increase General Management Subscriptions and Memberships $20 for increase in Association of Small Cities dues. 4. Increase General Management Grants and Contributions $300 for YSB. 5. Increase Finance Salaries and Benefits $1,785 for adjustments to salaries. 6. Increase Audit Professional Services $1,500 for actuarial valuation for OPEB. 6. Decrease City Insurance Premiums $2,050 for updated LMCIT estimates. 7. Increase Sanitation and Solid Waste Cleaning and Waste Removal $16,000 for change in recycling vendor. A 4.1% ($165,298) increase is proposed for the General Fund expenditure budget. The main contributing factors to the budget increase are increased transfers to the Budgeted Projects Fund for future capital improvements, an increase in sanitation reflecting a change in recycling vendor along with a possible increase in collection rates for the residential garbage collection, increase in Administration for part -time personnel for digital imaging, and increase in estimated costs for snow removal. The transfers to the Budgeted Projects Fund increased $51,400 (11 %). Sanitation and Waste increased $33,750 (20.8 %). The Administration budget increased $20,655 (8.8 %). The Snow Removal budget increased $19,500 (20 %). Other increases to expenditures were salary increases and geISr 35 of 46 inflation. The 2009 proposed budget amount is $4,151,170. Meeting Date December 9, 2008 Resolution Approving the 2009 Budget Page 2 There are several areas of the expenditure budget that could be reduced to balance the budget. We received the following suggestions for possible cuts by staff and Council: 1. Reduce Mayor and Council Travel, Conference, Schools by $11,500. Current Proposed budget is $28,500, suggested budget would be $17,000. 2. Reduce General Management by $2,305 to discontinue membership in the Association of Small Cities. Current Proposed budget is $9,020, suggested budget would be $6,715. 3. Reduce Transfers to Budgeted Projects Fund by $125,850: a. $60,850 for possible costs for the Osgood Ave. tunnel and trail. b. $50,000 for Swager Park Playground Equipment. c. $15,000 for the Valley View Park Shelter. Current Proposed budget is $521,450, suggested budget would be $395,600. At this time the dues for Greater Stillwater Chamber of Commerce is not included in the 2009 budget. If you wish to continue membership, $675 will need to be added to the 2009 budget for General Management Subscriptions and Memberships. If all the suggested cuts are made and the Chamber of Commerce membership is included the 2009 expenditure budget would be reduced by $ 1.35,980. Total 2009 expenditure budget would be $4,012,190. Proposed 2009 Summary Budgets for the General Fund and Utility Funds are attached. One copy of the detailed Proposed Budget is available for review. 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LL O 0o 00 0 Q a O b (V (D M 00 W O Fnagq�9 of a w O 0�c� N e^- a rn ca 0- LU (D m [Y_ Q z J W Ir O C7 N Proposed 2009 Water Utility Fund Revenue & Expenditure Summary Department 2008 Budgeted 2009 Requested Increase (Decrease) Increase/ Decrease Revenues: 2,230 3.76% 25,360 23,985 Licenses & Permits 3,800 3,300 -500 - 13.16% Charges for Service 3,000 2,700 -300 - 10.00% Customer Collections 495,440 534,625 39,185 7.91% Miscellaneous ReveMleS 28,000 16,000 - 12,000 - 42.86% Totals 530,240 556,625 26,385 4.98% Expenditures; Personal Services Contractual Services Material & Supplies Fixed Charges Capital Outlay Other Expenses Totals Revenues over/under expenditures 147,160 145,690 -1,470 -1.00% 59,380 61,610 2,230 3.76% 25,360 23,985 -1,375 -5.42% 61,800 61,875 75 0.12% 30,000 0 - 30,000 100.00% 337,260 264,350 - 72,910 - 21.62% 660,960 557,510 - 103,450 - 15.65% - 130,720 -885 Page 40 of 46 Proposed 2009 Sewer' Utility Fund Revenue & Expenditure Summary Department 2008 Budgeted 2009 Requested Increase (Decrease) Increase/ Decrease Revenues: $425,055 $435,075 $10,020 2.36% Licenses & Permits $800 $800 $0 0.00% Charges for Services $0 $500 $500 100.00% Customer Collections $708,000 $705,120 - $2,880 -0.41% M iSCeII�MCOLIS ReVenucs $22,400 $18,000 - $4,400 - 19.64% Totals $731,200 $724,420 - $6,780 -0.93% Expenditures: Personal Services $93,170 $92,580 -$590 -0.63% Contractual Services $425,055 $435,075 $10,020 2.36% Material & Supplies $7,800 $7,010 -$790 - 10.13% Fixed Charges $38,820 $38,185 4635 -1.64% Capi(alOutlay $30,000 $0 - $30,000 100.00% Other 1::;Xpenses $124,280 $151,480 $27,200 21.89% Totals $719,125 $724,330 $5,205 0.72% Reveuucs aver /under expenditures $12,075 $90 Page 41 of 46 Proposed 2009 Storm Sewer Utility Fund Revenue & Expenditure Summary Expend i to res: Personal Services Contractual Services Mata k & Supplies Fixed Charges Other [""XPenses Tota I s Revenncs over /under expenditures $19,130 $19,250 $120 0.63% $26,260 $26,310 2008 2009 Increase Increase/ Department Budgeted Requested (Decrease) Decrease 0.54% $6,080 $13,280 $7,200 118.42% Revenues: Customer Collections $73,900 $73,950 $50 0.07% Miscellaneous Revenues $6,300 $7,000 $700 11.11% Totals $80,200 $80,950 $750 0.94% Expend i to res: Personal Services Contractual Services Mata k & Supplies Fixed Charges Other [""XPenses Tota I s Revenncs over /under expenditures $19,130 $19,250 $120 0.63% $26,260 $26,310 $50 0.19% $2,875 $2,225 -$650 -22.61% $5,590 $5,620 $30 0.54% $6,080 $13,280 $7,200 118.42% $59,935 $66,685 $6,750 11.26% $20,265 $14,265 Page 42 of 46 RESOLUTION 08- 12 -47 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE 2009 BUDGET WHEREAS, the City Staff has prepared and submitted to the City Council the proposed budget for calendar year 2009; and, WHEREAS, the City Council for the City of Oak Park Heights has determined that the proposed budget as submitted by the City Staff is in the best interests of the citizens of the City of Oak Park Heights. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Oak Park Heights: That the 2009 budget is hereby approved as presented by the City Finance Director in the total General Fund amount of $4,151,170.00. Passed by the City Council for the City of Oak Park Heights this 9th day of December 2008. David Beaudet, Mayor Attest: Eric A. Johnson Administrator Page 43 of 46 This Page Is Left Intentionally Blank. Page 44 of 46 r 1 Oak Park Heights Request for Council Action Meeting Date December . 9 , 2008 Agenda Item Title Resolution Approving the 2009 Tax Levy Time Required 10 Minutes Agenda Placement New Business Originating Department/ Requestor Finance -Judy Holst, Deputy Clerk/ Finance Director Requester's Signature Action Requested 4ution for 2009 Tax Levies Background/ Justification (Please indicate any previous action, financial implications including budget information and recommendations) . The proposed General Fund Tax Levy for 2009 is $3,406,865. This represents a 1.2% increase over the 2008 tax levy. The General Obligation Debt Levy for 2009 is $360,000. The combined General Fund and General Obligation Debt Levy is $3,766,865. This represents an 11.9% increase in total levy over the 2008 total tax levy. A copy of the Resolution for the 2009 General Fund Tax Levy in the amount of $3,406,865 and the General Obligation Debt Levy in the amount of $360,000 is attached. Page 45 of 46 RESOLUTION 08-12 -48 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE 2009 GENERAL FUND LEVY AND THE BONDED INDEBTEDNESS LEVY FOR GENERAL OBLIGATION CAPITAL IMPROVEMENT BONDS OF 2008 WHEREAS, the City Staff has prepared and submitted to the City Council the proposed general fund levy for calendar year 2009; and, WHEREAS, the City Council for the City of Oak Park Heights has determined that the proposed general fund levy as submitted by the City Staff is in the best interests of the citizens of the City of Oak Park Heights. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Oak Park Heights: 1. That the City Administrator is hereby authorized and directed to certify to the Washington County Tax Accounting and Research Department the General Fund levy for the City of Oak Park Heights for calendar year 2009 in the amount of $3,406,$65.00. 2. That the City Administrator is also authorized and directed to certify to the Washington County Tax Accounting and Research Department the Bonded Indebtedness levy for General Obligation Capital Improvement Bonds of 2008 in the amount of $360,000.00 to be collected in calendar year 2009. Passed by the City Council for the City of Oak Park Heights this 9th day of December 2008. David Beaudet, Mayor Attest: Eric A. Johnson Administrator Page 46 of 46