HomeMy WebLinkAboutUntitled .,*..of MINNFS �� � ���
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■�� Minnesota Department of Natural Reso :s , 3 2000
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WI Division of Forestry
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500 L afayette Road
Ftij St. Paul, Minnesota 55155-40A4
OFNANp
July 11, 2000
Tom Melena, City Administrator
City of Oak Park Heights
14168 Oak Park Blvd
Oak Park Heights, MN 55082
RE: 1999-2001 Minnesota ReLeaf Community Forest Health Grant#A10157
Dear Mr. Melena:
As you may be aware, your application for a Minnesota ReLeaf Community Forest Health Grant has been
approved in the amount of$6,400.00. The effective date of the agreement will be July 1, 2000 and run
through the appropriation end date of June 30, 2001. You will note that your final report is due to your area
forester on June 10, 2001. Your application was approved as attached and becomes a part of the grant
agreement as does the other documentation received as part of the application packet.
Enclosed are three copies of the pending grant agreement between the Minnesota Department of Natural
Resources, Division of Forestry, and the City of Oak Park Heights. Please have all three copies signed by the
person delegated the authority to sign a legal and binding agreement on behalf of your organization. You will
also need to forward to me a copy of the articles, by laws, resolutions, minutes or ordinances that delegate
this authority. All three copies should then be returned directly to me at the address above. Upon execution
of said agreement, I will forward an original to you.
You should note that this program is generally set up on a reimbursement basis. That is, you will receive the
money for your MnReLeaf grant after you have completed the project. It is possible to receive a partial
payment in advance for approved costs, such as trees or land (not to exceed 75% of the grant). This can be
addressed once you receive your fully signed copy of the grant agreement.
If you have any questions or concerns regarding the execution of this agreement, please contact me at 651-
297-3506. Program and technical questions should be directed to your area DNR forester.
Sincerely,
T
t
Terrie Lynn Clark
Contract Consultant
Lenc.
cc: Larry Westerberg - Metro
Don Mueller- Regional Mn Releaf Coordinator
DNR Information: 651-296-6157 • 1-888-646-6367 • TTY: 651-296-5484 • 1-800-657-3929
An Equal Opportunity Employer Printed on Recycled Paper Containing a
Who Values Diversity Minimum of 10%Post-Consumer Waste
STATE OF MINNESOTA
1999-2001 MINNESOTA ReLEAF COMMUNITY FOREST HEALTH
GRANT
State Accounting Information:
Agency: R29 Fiscal Year: 2001 Vendor Number: 053549001 00
Total Amount of Contract: $6,400.00 Funding source recommended by LCMIR: YES
Commodity Code: 023 09 Commodity Code: Commodity Code:
Object Code: 5B00 Object Code: Object Code:
Activity Code: 3437 Amount: Amount:
Accounting Distribution 1: Accounting Distribution 2: Accounting Distribution 3:
Fund: 030 Fund: Fund:
Appr: 371 Appr: Appr:
Org/Sub: 3717 Org/Sub: Org/Sub:
Rept Catg: Rept Catg: Rept Catg:
Amount: $6,400.00 Amount: Amount:
Processing Information: Begin Date: 07/01/2000 End Date: 06/30/2001
Contract: A-t b\61 "«V) 'ti
Order: fl I Ol 51 111 lôo
Number/Date/Entry Initials Number/Date/Signature
[Individual signing certifies that funds have been
encumbered as required by Minn.Stat.§§16A.15
and 16C.05.]
NOTICE TO GRANTEE: GRANTEE is required by Minn.Stat.§270.66 to provide your social security number or federal employer tax identification number and
Minnesota tax identification number if you do business with the State of Minnesota. This information may be used in the enforcement of federal and state tax laws.
Supplying these numbers could result in action requiring GRANTEE to file state tax returns and pay delinquent state tax liabilities,if anyThis grant will not be approved
unless these numbers are provided. These numbers will be available to federal and state tax authorities and state personnel involved in approving the grant and the payment
of state obligations.
GRANTEE Name and Address: City of Oak Park Heights
14168 Oak Park Blvd.
Oak Park Heights,MN 55082
Soc.Sec.or Federal Employer I.D.No. Minnesota Tax I.D.No.(if applicable)
THIS PAGE OF THE GRANT CONTAINS PRIVATE INFORMATION.
EXCEPT AS DEFINED ABOVE, THIS PAGE SHOULD NOT BE REPRODUCED
OR DISTRIBUTED EXTERNALLY WITHOUT EXPRESS WRITTEN PERMISSION
OF THE GRANTEE.
If you circulate this grant internally, only offices that require access to the tax identification number
AND any individuals/offices signing this grant should have access to this page
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THIS grant,and amendments and supplements thereto,is between the State of Minnesota,acting through its Department of Natural Resources,Division of Forestry
(hereinafter"STATE")and City of Oak Park Heights ,an independent contractor,not an employee of the State of Minnesota(hereinafter"GRANTEE").
WHEREAS,the STATE,pursuant to Minn.Stat.§88.82,the Minnesota releaf program is established in the department of natural resources to encourage,promote,and
fund the planting,maintenance,and improvement of trees in this state;and
WHEREAS,the Commissioner of Natural Resources has been appropriated funds,as recommended by the Legislative Commission on Minnesota Resources from the trust
fund and the future resources fund,1999 Minnesota Laws,Chapter 249,Section 16,for matching grants to local communities to protect native oak forests from oak wilt
and to provide technical assistance and cost sharing with communities for tree planting and community forestry assessments;and
WHEREAS,the Commissioner of Natural Resources,has been appropriated funds,1999 Minnesota Laws, Chapter 249,Section 5,for grants to local community forest
ecosystem health programs,including insect and disease suppression programs,community-based forest health education programs and other arboricultural treatments;and
WHEREAS,GRANTEE's has submitted a Community Forest Health Program Application Form for funding its 1999-2001 Minnesota ReLeaf Forest Health Project
(hereinafter referred to as the Project Proposal)has been approved by the STATE;and
WHEREAS,GRANTEE represents that it is duly qualified and willing to perform the services set forth herein.
NOW,THEREFORE,it is agreed:
I. GRANTEE'S DUTIES:
A. GRANTEE SHALL: Complete the work as outlined by(1)the GRANTEE's Project Proposal,which is attached hereto and incorporated herein,and
(2) the Minnesota ReLeaf Application Guidelines as distributed in the 1999-2001 Minnesota ReLeaf Community Tree Planting,Forest Health,and Tree
Inventory Grant Programs Application Packets,which is incorporated by reference herein. Any changes in the proposed project work must be submitted
in writing and approved by STATE prior to the work proceeding.
B. GRANTEE SHALL: Be responsible for the planning,supervision,and satisfactory completion of work specified in the GRANTEE's approved Project
Proposal and for payment of all monies for work undertaken in accordance with the project.
C. GRANTEE SHALL:Provide the following reports:
1. Final Project Report upon completion of the project,but no later than June 10.2001 on a form provided by the STATE. It shall contain
appropriate certification that all completed work conforms with the specifications contained in the GRANTEE's Project Proposal or as amended
in writing.
D. GRANTEE SHALL: Keep an up-to-date work status record for work undertaken to complete the project.
E. GRANTEE SHALL: Maintain complete,accurate,and separate financial records for all work undertaken,which adequately identify the source and
application of funds provided by this Grant. These records must contain information pertaining to this Grant award and authorizations,obligations,
unobligated balances,assets,liabilities,outlays or expenditures,and income. The records must provide verification of any in-kind contributions counting
toward satisfying a match and show how the value of any third party contribution was derived. A written narrative explanation shall describe all variations
from estimated cost.
F. GRANTEE SHALL: Use all grant funds disbursed to it under this Grant exclusively for the work outlined in the Project Proposal. Any plant material
must be certified stock obtained from a nursery stock dealer or grower certified by the Minnesota Department of Agriculture and shall meet American
National Standards Institute standards for nursery stock. In the event that GRANTEE's machinery is used on the project,its allowable cost shall be the
actual cost of operating its equipment. No equipment may be purchased with Minnesota ReLeaf funds.
II. CONSIDERATION AND TERMS OF PAYMENT:
A. CONSIDERATION: Consideration for all services performed by GRANTEE pursuant to this grant shall be paid by the STATE as follows:
1. COMPENSATION: Compensation in an amount not to exceed$ 6,400.00 ,based on the budget as outlined in attached Project Proposal.
2. MATCHING REQUIREMENTS: GRANTEE certifies that the following matching requirement will be met by GRANTEE:
GRANTEE has agreed to provide a local cash or in-kind contribution of at least 50%of the Project Proposal.
3. REIMBURSEMENT: Reimbursement for travel and subsistence expenses actually and necessarily incurred by GRANTEE in performance of
this grant;provided,that GRANTEE shall be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than
provided in the current"Commissioner's Plan"promulgated by the Commissioner of Employee Relations. GRANTEE shall not be reimbursed
for travel and subsistence expense incurred outside the State of Minnesota unless it has received prior written approval for such out of state travel
from the STATE.
4. REMAINING FUNDS: Those funds not expended,obligated,or encumbered toward the Project Proposal by June 10,2001 shall be returned
to the STATE for return to the appropriate fund as provided by law.
THE TOTAL OBLIGATION OF THE STATE FOR ALL COMPENSATION AND REIMBURSEMENTS TO GRANTEE SHALL NOT EXCEED:
ADMIN. 1051grc.wpd (07-01-99) Minnesota ReLeaf Community Tree Planting,Forest Inventory,&Forest Health Grant (DNR/Forestry Contract Number)
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Six thousand four hundred dollars($ 6,400.00 ).
B. TERMS OF PAYMENT
1. INVOICE: Payments shall be made by the STATE promptly after GRANTEE's presentation of invoices for services performed and acceptance
of such services by the STATE's Authorized Representative pursuant to Clause VI. Invoices shall be submitted in a form prescribed by the STATE
and according to the following schedule:
The applicant may request,and if approved,obtain a cash advance for up to 75%of their allocated funding as necessary for approved costs.
Upon receiving a final project report,a compliance check will be conducted by the DNR before final payment will be authorized.
Final payment will not be made until all funded activities are complete. All work must be completed by June 10,2001 .
II. ENTIRE AGREEMENT: This document including the GRANTEE's approved Project Proposal and 1999-2001 Grant Application Package constitute the entire
Grant between the parties. This Grant,except as stated herein,may not be amended except in writing by mutual agreement of the parties.
IV. INSPECTIONS: STATE shall have the right to make on-site inspections of any work undertaken pursuant to this Grant. GRANTEE shall assist and facilitate
inspections of field sites and ongoing operations by STATE
V. CONDITIONS OF PAYMENT: All services provided by the GRANTEE pursuant to this grant shall be performed to the satisfaction of the STATE,as
determined at the sole discretion of its Authorized Representative,and in accord with all applicable federal,state and local laws,ordinances,rules and regulations.
The GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory or performed in violation of federal,state or local law,ordinance,
rule or regulation.
VI. TERMS OF CONTRACT: This grant shall be effective on July 1 ,20 00 ,or upon the date that the final required signature is obtained by the STATE,
pursuant to Minn.Stat.§16C.05,Subd.2,whichever occurs later,and shall remain in effect until June 30 ,20 01 ,or until all obligations set forth in
this grant have been satisfactorily fulfilled,whichever occurs first. The GRANTEE understands that NO work should begin under this grant until ALL
required signatures have been obtained or GRANTEE is notified to begin work by the STATE's Authorized Representative.
VII. CANCELLATION: This grant may be canceled by the STATE or GRANTEE at any time,with or without cause,upon thirty(30)days'written notice to the
other party. In the event of such a cancellation,GRANTEE shall be entitled to payment,determined on a pro rata basis,for work or services satisfactorily
performed. Also,in the event of such a cancellation,the STATE shall be entitled to repayment,determined on a rata basis,of any funds initially advanced by
the STATE to the GRANTEE.
The STATE may cancel this grant immediately if the STATE finds that there has been a failure to comply with the provisions of this grant that reasonable
progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled,the STATE may take action to protect
the interests of the State of Minnesota,including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed.
VIII. AUTHORIZED REPRESENTATIVE: The STATE's Authorized Representative for the purposes of administration of this grant is Don Mueller,Regional
MnReleafCoordinator . Such representative shall have final authority for acceptance of GRANTEE's services and if such services are accepted as satisfactory,
shall so certify on each invoice submitted pursuant to clause II,paragraph B. The GRANTEE's Authorized Representative for purposes of administration of this
grant shall be Tom Melena City Administrator. The GRANTEE's Authorized Representative shall have full authority to represent GRANTEE in its fulfillment
of the terms,conditions and requirements of this grant.
IX. ASSIGNMENT: GRANTEE shall neither assign nor transfer any rights or obligations under this grant without the prior written consent of the STATE.
X. AMENDMENTS: Any amendments to this grant shall be in writing and shall be executed by the same parties who executed the original grant or their successors
in office.
XI. LIABILITY: GRANTEE shall indemnify,save,and hold the STATE,its representatives and employees harmless from any and all claims or causes of action,
including all attorney's fees incurred by the STATE,arising from the performance of this grant by GRANTEE or GRANTEE'S agents or employees. This clause
shall not be construed to bar any legal remedies GRANTEE may have for the STATE'S failure to fulfill its obligations pursuant to this grant.
(a) For Grantees which are units of government subject to Minnesota Statutes Chapter 466.
Each party agrees that it shall be responsible for its own acts and omissions and the results thereof to the extent authorized by law and shall not be
responsible for the acts and omissions of the other party and the results thereof. STATE's liability shall be governed by the provisions of the Minnesota
Tort Claims Act,Minnesota Statutes Section 3.736(1996),and other applicable law. GRANTEE's liability shall be governed by the provisions of the
Municipal Tort Claims Act,Minnesota Statutes Chapter 466(1996)and other applicable law. This clause shall not be construed to bar any legal remedies
either party may have for any other party's failure to fulfill its obligations pursuant to this Grant.
XII. ACCOUNTING AND AUDITS: The books,records,documents,and accounting procedures and practices of the GRANTEE relevant to this grant shall be
subject to examination by the contracting department and the Legislative Auditor.
The GRANTEE shall maintain books,records,documents,and other evidence pertaining to the costs and expenses of implementing this agreement to the extent
and in such detail that will accurately reflect the total cost of the Project Proposal and all net costs,direct and indirect,of labor,materials,equipment,supplies,
services,and other costs and expenses. The GRANTEE shall use generally accepted accounting principles. All records shall be retained for five(5)years after
the issuance of the final certificate of acceptance by the STATE.
ADMIN. 1051grc.wpd (07-01-99) Minnesota ReLeaf Community Tree Planting,Forest Inventory,&Forest Health Grant IDNR/Forestry Contract Number)
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The STATE,its representative,or the legislative auditor shall have the right to examine books,records,documents,and other evidence and accounting procedures
and practices,sufficient to reflect properly all direct and indirect costs. The GRANTEE shall make available at all reasonable times and before and during the
period of records retention proper facilities for such examination and audit.
XIII. DATA PRACTICES ACT: The GRANTEE shall comply with the Minnesota Data Practices Act as it applies to all data provided by the STATE in accordance
with this grant and as it applies to all data created,gathered,generated or acquired in accordance with this grant.
XIV. PUBLICITY:Any publicity given to the program,publications,or services provided resulting from this grant,including,but not limited to,notices,informational
pamphlets,press releases,research,reports,signs,and similar public notices prepared by or for the GRANTEE or its employees individually or jointly with
others,or any subgrantees shall identify the STATE as the sponsoring agency.
Funds provided by LCMR: Any statement,press release,bid,solicitation,or other document issued describing the Project shall provide information on the
amount of State funds supporting the total cost of this project and will contain the following language:
Funding for this project approved by the Minnesota Legislature,1999 Minnesota Laws,as recommended by the Legislative Commission on Minnesota
Resources from the future resources funds for the Minnesota ReLeaf Program.
When practical,any site developed or improved by this project shall display a sign,in a form approved by the STATE,stating that the site has received funding
from the Minnesota Legislature.
XV. WORKERS'COMPENSATION: GRANTEE shall provide acceptable evidence of compliance with the workers'compensation insurance coverage requirement
of Minn.Stat.§ 176.181,Subd.2.
XVI. ANTITRUST: GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with
this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota.
XVII. PROMPT PAYMENT TO SUBCONTRACTORS: Prime contractors are required to pay subcontractors pursuant to Minn.Stat.§ 16A.1245.
XVIII. JURISDICTION AND VENUE: This grant and executed amendments thereto,shall be governed by the laws of the State of Minnesota. Venue for all legal
proceedings arising out of this grant,or breach thereof,shall be in the state or federal court with competent jurisdiction in Ramsey County,Minnesota.
IN WITNESS WHEREOF,the parties have caused this grant to be duly executed intending to be bound thereby.
APPROVED:
1. GRANTEE: 2. STATE AGENCY:
GRANTEE certifies that the appropriate person(s) have executed the Grant approval and certification that STATE funds have been encumbered as required by
grant on behalf of the GRANTEE as required by applicable articles,by- Minn.Stat.§§ 16A.15 and 16C.05.
laws,resolutions,or ordinances and that a copy of such articles,by-laws,
resolutions,or ordinances have been forwarded to the STATE.
By(authorized signature):
By:
Title: Division Director
Title:
Date:
Date:
By:
Title:
Date:
Distribution:
Agency-Original(fully executed)contract
GRANTEE
State Authorized Representative
ADMIN. 105 Igrc.wpd (07-01-99) Minnesota ReLeaf Community Tree Planting,Forest Inventory,&Forest Health Grant (DNR/Forestry Contract Number)
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NES,
,A 1999-2001 MINNESOTA ReLEAF
COMMUNITY FOREST HEALTH H PROGRAM
RE LEAF
APPLICATION FORM
Application is limited to this 4-page form -only support letters from cooperators may be attached.
Please refer to the Application Guidelines&Community Forest Health Program Project Selection Guidelines when completing this form.
This form is available via email and on the DNR Website at www.dnr.state.mn.usitorestry/re1eaf,Mmi
1. City&Project Name Date: 4/17/00
City(or County): oak Park Heights Legal Descript Twsp: 29N Range: 20W Sect 4
Project Name: Oak Wilt Suppression & Maintenance Education
Is this applicant applying for other Mn ReLeaf funding?. x no _yes-if so,please list other project names here:
2. Applicant Contact Information
Applicant Organization Name: City of Oak Park Heights
Contact Person: Tom Melena, City Administrator Phone No:(651 )439-4439•Mailing Address: Kathy Widin, Muricipal Arborist .(651)436-8811
Park Blvd. • .,.� City,State,Zip code:
14168 Oak P •''
Project Technical Advisor Park Heights,, MN b 5ut31
lathy Widin Phone No:(651 )436-8811
Advisor Mailing Address: 1 'i457 6th St.. N. . Stillwater. Minn. 55082
DNR Area Forester: Larry Westerberg DNR Area: East Metro Phone No: (651) 772-7929
Make Payment Payable to- Name: City of Oak Park Heights
Address: 14168 Oak Park Blvd., Oak Park Heights, MN 55082
Acct No.: General Fund 101-36140
3. Applicant Eligibility (check one)
_x Municipality _Township County _School District '
_Other local government(specify):
_Non-profit Organization(with 501(c)(3)status)
•
4. Project Budget Summary
a.Non-state cash contributions: $6,425. 49.4%of total
• b.Non-state in-kind contributions: $ 165. 3-3%of total
c.Mn ReLeaf Funding Requested: $6,400. 49'3%of total
TOTAL PROJECT COST(a+b+c): $12.990.
5. Local Community Forestry Program Information
City forester(or tree inspector)-name: K&hy Widin phone no: (651)436-8811
address: 13457 6th St.- N. , Stillwater, Minnesota 55082
•
MnRL Forest Health Application • 1
address:
6. Project Summary Statement
Briefly describe the project in the space provided here. This statement will be used in program publicity and legislative
reports.
The City of.,•A4..Park Heights,.has rec344 begun a comprehensive program of
identification and;.suppression of ,oak wilt. disease. . There are documented cases of
oak wilt disease in the community and some control work, root graft disruption as well as
removal of potential spore producing trees, has already been initiated. The City
employs a certified arborist/tree inspector on a part-time basis to handle urban
forestry issues including riot only oak wilt disease but also tree planting and
maintenance. Through inspection and control efforts, educational programs,
newspaper articles and hands-on workshops for city maintenance workers, tree
health and' longevity within' the community will ,be improved. Since Oak Park Heights
is in close proximity to the City of Stillwater, and both cities retain the same
forestry consultant, the educational' component of the Forest Health program will
benefit both communities. •
7. Project Schedule(approximate) ,
Start up date: 7/1/00 Completion date: 5/31/01
8. Project Purpose and Public Benefits Activities
State how the project will meet the MnRL Community Forest Health Project Selection Criteria.
The overall purpose of the project is toincrease the health of the community's
forested ecosystem. Oak wilt inspectionand control will benefit not only individual
property owners but also the community as a whole by preserving a valuable tree
species. Educational programs for-residents oh oak wilt as well as tree planting,
pruning and maintenance will benefit the whole community by increasing the health
and longevity of trees on private property. A pruning workshop for city maintenance
workers will increase the level of knowledge and skill for proper pruning which will
in turn benefit the community in terms of structural integrity and health of trees
in pak'LCs and along city streets. This project will meet the Forest Health Project Selecti
Cxiteria by: containing an educational component, initiating a new forest health program
9. Prolec ersonn l and Pa icipantts in the community, preventing tree mortality, utilizing treatments
Specify the personnel(staff, consultants,or experienced volunteers)involved,their qualifications and experience
(including accomplishments with similar projects),and their responsibility for this project:.State whether volunteers
and/or youth will be involved in the project and how they will be supervised. Note:any pesticide applicator must have
appropriate Mn Dept of Agriculture license. that have long term benefits' to reduce the potential
for future tree health problems, providing benefits for the
•
entire community, relying on multiple partners for funding,
implementation, and long term maintenance.
Katharine D. Widin, Ph.D. - private consultant, plant pathology and urban forestry in
Twin Cities area for 18 years. Consultant to municipalities and private landowners
regarding tree inspection and control of oak wilt and Dutch elm disease, tree selection,
planting and care, identification and treatment of hazard trees, diagnosis and control
recommendations for insects, diseases and cultural problems. of trees. Dr. Widin will
be inspecting for oak wilt, making control recommendations and. ro oidinaie education-L.ght
Accomplishments with similar projects ores ry consultant to y
for 8 years dealing with inspection and control of oak wilt, as well as providing
educational programs on oak wilt, construction damage and tree selection and care. Worker
as a tree inspector with the City of Apple Valley for 5 years, identifying, marking and
recommending control measures for oak wilt infection centers.
Washington County asters, GRIdenech irs - experienced, trained volunteers who will be instruct(
10. Project Location on propr pruning teque for young boulevard trees as part of the city
maintenance pro ram for boulevard trees.
Briefly describe where the project will take place.
The project will take place on public and private properties within the City of Oak
Park Heights. Educational programs will take place in Oak Park Heights City Hall as
well as at selected outdoor locations, such as city parks.
MnRL Forest Health Application 2
11: Budget Breakdown
Please itemize the project budget specifying material and labor costs and the sources and amount of in-kind
contributions. In-kind contributions may include in-house or donated labor,goods,services,etc.(see MnReLeaf In-kind
Contribution Rate Sheet)
NOTE:ReLeaf funds or match are for work In the project area only,NOT for general detection surveys.
QTY REM UNIT NON-STATE NON-STATE CASH MNRL TOTAL
COST IN-KIND MATCH MATCH FUNDING($) ($)
($) ($&source) ($&source)
PROJECT PREPARATION(planning,workshops,publicity,etc)
'+ staff(hours)(�6 st $ $ Zoo. $ $`tO "(twat Gov.stAA:t2 To•%. Source: Source:G. #oWE �� ((db
expenses $ $ $ $
Source: Source:
"..54/4-. sr',s $ $ $ its.3o (T c Ad� s Source: ,
source:
•
$ $ s S .
Source: Source:
CONTRACT COSTS
ID V / 6tc.-3 r s $3,00 • s 3,0130. - $ G OtTO.
(....0%A.-tat .r 6eiD. source: JA �.
tf�„� $ $ 2.SOO. $a 500. $ .s otTo.
10 �s�.r�Q.,oa. : "s Source: Source: 4to91t I
$ $ $ - - $
Source: Source:
$ $ $ $
Source: Source:
MATERIALS
-)
1 $.:.,J1'..,) . 2.5 $ $aS.J $ $
Source: Source:C�
JO�f.(
Lex t$
't 4.; .11 can °Z Source: Source: {t
$ _ $ $
Source: Source:
$ $ $ $
Source: Source:
TOTAL
MnRL Forest Health Application 3
- 12. Project Implementation
Describe briefly,but technically,what methods will,be used in achieving the project's Intent
Oak Wilt Control: Inspections will take place during the summer of 2000 to
identify infection centers and evaluate the need/method for control. If control
such as root graft disruption is indicated., .property owners will-be advised by
early fall of 2000 and control will be arranged. Educational sessions__on oak wilt
• will be provided to city staff and residents during the winter of 2000-2001.
Tree Pruning: Educational workshops will 'be}ilield for city staff and residents
«w'w. u..
during the ta`
11 of 2000.
Master..Gardener/Tree Care Advisor Training: A hands-on workshop on tree pruning and
care will be held during the winter of 2000-2001.
Publicity: Articles for City Newsletter and Local Newspaper - articles on oak wilt
identification and control as well as articles on tree care will be prepared and
13. Monitosr)'ngI`%cthte�ule o local media during fall, winter and spring of 2000-2001.
Please list In the following table when and by whom primary posttreatment monitoring and inspection activities will be
performed FOR THE FIRST THREE YEARS,,
ACTIVITY WHEN IN 2000-2002? .. WHO'S RESPONSIBLE?
• (Name,title,affiliation)
•
•
Inspection of potential spore-producing Fa1T 2000 Kathy Widin
March 2001 Forestry Consultant
trees -
Inspection of vibratory plow lines Fall 2000 Kathy Widin
August 2001 Forestry -Consultant
•
•
•
•
I certify this information is valid and factual as described in this application and that all costs are eligible under the
MINNESOTA ReLEAF Community Forest Health Program.
\ \
51/24,./em
signature of authorized community/organization official title date
MnRL Forest Health Application 4
RESOLUTION 00-04-
RESOLUTION TO THE CITY OF OAK PARK HEIGHTS REGARDING GRANT
APPLICATION TO THE DEPARTMENT OF NATURAL RESOURCES FOR
FOREST HEALTH
WHEREAS, THE Minnesota Department of Natural Resources has matching
funds available to assist with education an control work for forest health concerns such as
oak wilt disease, and
WHEREAS, the City of Oak Park heights has contracted with a forestry
consultant to provide public education an inspection services for forest health issues
facing the community, and
WHEREAS, a need has been identified in the community for tree maintenance
information as well as identification and control of oak wilt infection centers,
NOW, THEREFORE, BE IT RESOLVED, that the City of Oak Park Heights and its
partner(s) will share in the costs of the proposed project with the DNR by providing a
cash or in-kind match totaling at least 50% of the proposed project cost with a maximum
grant application of$6,400;
BE IT FURTHER RESOLVED That upon approval of its application, the City of Oak
Park Heights may enter into agreement with the Department of Natural Resources for the
above project and that the City of Oak Park Heights certifies that it will comply with all
aspects of the grant agreement.
NOW BE IT FURTHER RESOLVED the Department of Natural Resources is hereby
authorized to execute the grant agreement as necessary to implement the project on behalf
of the eligible applicant.
CITY OF OAK PARK HEIGHTS
AL/A! ` i
David D. Schaaf
Attest: Mayor
Thomas M. Melena
City Administrator
Each Mn ReLeaf application being considered for funding approval,must have an Region#: to Area:
on-site field check with the appropriate DNR field staff sign off &Region Forest N.D.done by:do r6 hone:7 792f - -
Health Specialist technical review&sign off on this NEEDS DETERMINATION Area Forester Name: C-C.1e-s i' .7
(N.D.): Through this Needs Determination,DNR is to confirm what's in the Action Taken:
application,particularly what's noted below, and mark whether the application& _on site field check 7A—� (datefnitials)
proposed practices are OK as proposed,OK if changes noted are made,or if it's AIN.D.form complet (datelinitials)
not OK(not an acceptable practice). area office sign-off S7 (dateilnitials) -
_region FH spec.sign-o' 4 v datefinitials)
MINNESOTA ReLEAF FOREST HEALTH GRANT PROGRAM 1999-2001
NEEDS DETERMINATION
Note:#s&headings below are the same as the question#s&headings on the application form. circle appropriate response
OK OK if Not OK
OVERALL PROJECT EVALUATION(based upon on-site field check): changes
Note:for grants to organizations passing through$s to landowners,.this site visit is ONLY to meet anted
are made
with the organization receiving the grant and visit a sample site,NOT with each landowner.
#1. City or County: 7;Df:Igoi`,f' /cc's y,/74-5-
Project Name: -r/G2r/7 Svp/" yess'1 o f %& /f17 x'17 c e
Note any other proposed MnRL projects by same applicant
R. Applicant Contact Information
Person(s)at on-site field visit-name: K��Z`j/ft phone no: ' 7 �/, ' �F,/t C OK if: Not OK
OK if: Not OK
#4 811. Project Budget
Budget request is$10,000 or less&is matched at least 1:1 (w/cash&/or inkind):
Proposed budget is reasonable,complete,&sufficiently detailed:
#6& 8. Project- PurposelBenefits (check all appropriate)
,/ i n c r e a s e s or maintains tree health /utilizes minimal-impact techniques
decreases or prevents tree mortality ,promotes long term plant health
)involves volunteers or youth site is highly visible •
_helps restore tree health after a natural disaster •
7Keducates public about specific forest health problem
_other(list)
Project(&its proposed specific purpose&benefits)are eligible&appropriate. OK it Not OK
Proposed program does NOT constitute normal maintenance: OK if: Not OK
No tree removal nor pruning is including EXCEPT as part of an education/demonstration
or suppression program OK if: Not OK
MnRL Forest Health Needs Determination
#7. Project Schedule
Proposed schedule is effective and appropriate to address community need:
Project can be completed within the proposed schedules(biological&administrative):
4) OK if: Not OK
A OK if: Not OK
#9. Project Personnel&Participants
Project will utilize appropriate technical advice&assistance OK,if Not OK,4Q
Qualifications & responsibilities of community personnel are reasonable to manage OK,if Not OK
project OK,if Not OK
Service vendors are qualified&appropriately licensed:
#10. Project Location
Of applicant is passing through Ss to multiple landowners,only visit sample site).
Project will achieve overall project objectives:
What,if any, site conditions exist which may affect plant health&project success? OK it Not OK
(e.g.soil,drainage,utilities,pavement)
Treatment is appropriate for these site conditions(both biological&social): * OK if Not OK
#12. Project Implementation
A biological survey&evaluation has been completed&clearly identifies the problem: 0 OK if: Not OK
Proposed treatments&actions are accepted&effective: _ OK if: Not OK
The proposed program addresses the problem over the entire affected area: ZIP OK if: Not OK
Number of treatments/actions is reasonable OK if: Not OK
Timing of actions is reasonable: OK if: Not OK
Any public information&education is appropriate&sufficiently detailed: OK if: Not OK
This project is part of an ongoing,related local forest health program. OK if Not OK
#13. Monitoring Schedule
Proposed post-treatment evaluation(monitoring&inspection)is reasonable&complete: <2 OK if: Not OK
Sufficient commitments have been made to complete proposed evaluation: 0 OK if: Not OK
OTHER RECOMMENDATIONS&COMMENTS:
MnRL Forest Health Needs Determination
STATE OF MINNESOTA
1999-2001 MINNESOTA ReLEAF COMMUNITY FOREST HEALTH
GRANT
State Accounting Information:
Agency: R29 Fiscal Year: 2001 'Vendor Number: 053549001 00
Total Amount of Contract: $6,400.00 Funding source recommended by LCMR: YES
Commodity Code: 023 09 Commodity Code: Commodity Code:
Object Code: 5B00 Object Code: Object Code:
Activity Code: 3437 Amount: Amount:
Accounting Distribution 1: Accounting Distribution 2: Accounting Distribution 3:
Fund: 030 Fund: Fund:
Appr: 371 Appr: Appr:
Org/Sub: 3717 Org/Sub: Org/Sub:
Rept Catg: Rept Catg: Rept Catg:
Amount: $6,400.00 Amount: Amount:
Processing Information: Begin Date: 07/01/2000 End Date: 06/30/2001
Contract: pct b'.�1 —\ -(j+� Order: W- D151 lb lay 3r(? a.%. `-
Number/Date/Entry Initials Number/Date/Signature
[Individual signing certifies that funds have been
encumbered as required by Minn.Stat.§§16A.15
and 16C.05.J
NOTICE TO GRANTEE: GRANTEE is required by Minn.Stat.§270.66 to provide your social security number or federal employer tax identification number and
Minnesota tax identification number if you do business with the State of Minnesota. This information may be used in the enforcement of federal and state tax laws.
Supplying these numbers could result in action requiring GRANTEE to file state tax returns and pay delinquent state tax liabilities,if any This grant will not be approved
unless these numbers are provided. These numbers will be available to federal and state tax authorities and state personnel involved in approving the grant and the payment
of state obligations.
GRANTEE Name and Address: City of Oak Park Heights
14168 Oak Park Blvd.
Oak Park Heights,MN 55082
Soc.Sec.or Federal Employer I.D.No. Minnesota Tax I.D.No.(if applicable)
THIS PAGE OF THE GRANT CONTAINS PRIVATE INFORMATION.
EXCEPT AS DEFINED ABOVE, THIS PAGE SHOULD NOT BE REPRODUCED
OR DISTRIBUTED EXTERNALLY WITHOUT EXPRESS WRITTEN PERMISSION
OF THE GRANTEE.
If you circulate this grant internally, only offices that require access to the tax identification number
AND any individuals/offices signing this grant should have access to this page
ADMIN. 1051grc.wpd (07-01-99) Minnesota ReLeaf Community Tree Planting,Forest Inventory,&Forest Health Grant (DNR/Forestry Contract Number)
1
THIS grant,and amendments and supplements thereto,is between the State of Minnesota,acting through its Department of Natural Resources,Division of Forestry
(hereinafter"STATE")and City of Oak Park Heights ,an independent contractor,not an employee of the State of Minnesota(hereinafter"GRANTEE").
WHEREAS,the STATE,pursuant to Minn.Stat.§88.82,the Minnesota releaf program is established in the department of natural resources to encourage,promote,and
fund the planting,maintenance,and improvement of trees in this state;and
WHEREAS,the Commissioner of Natural Resources has been appropriated funds,as recommended by the Legislative Commission on Minnesota Resources from the trust
fund and the future resources fund,1999 Minnesota Laws,Chapter 249,Section 16,for matching grants to local communities to protect native oak forests from oak wilt
and to provide technical assistance and cost sharing with communities for tree planting and community forestry assessments;and
WHEREAS,the Commissioner of Natural Resources,has been appropriated funds,1999 Minnesota Laws, Chapter 249,Section 5,for grants to local community forest
ecosystem health programs,including insect and disease suppression programs,community-based forest health education programs and other arboricultural treatments;and
WHEREAS,GRANTEE's has submitted a Community Forest Health Program Application Form for funding its 1999-2001 Minnesota ReLeaf Forest Health Project
(hereinafter referred to as the Project Proposal)has been approved by the STATE;and
WHEREAS,GRANTEE represents that it is duly qualified and willing to perform the services set forth herein.
NOW,THEREFORE,it is agreed:
I. GRANTEE'S DUTIES:
A. GRANTEE SHALL: Complete the work as outlined by(1)the GRANTEE's Project Proposal,which is attached hereto and incorporated herein,and
(2) the Minnesota ReLeaf Application Guidelines as distributed in the 1999-2001 Minnesota ReLeaf Community Tree Planting,Forest Health,and Tree
Inventory Grant Programs Application Packets,which is incorporated by reference herein. Any changes in the proposed project work must be submitted
in writing and approved by STATE prior to the work proceeding.
B. GRANTEE SHALL: Be responsible for the planning,supervision,and satisfactory completion of work specified in the GRANTEE's approved Project
Proposal and for payment of all monies for work undertaken in accordance with the project.
C. GRANTEE SHALL:Provide the following reports:
1. Final Project Report upon completion of the project,but no later than June 10,2001 on a form provided by the STATE. It shall contain
appropriate certification that all completed work conforms with the specifications contained in the GRANTEE's Project Proposal or as amended
in writing.
D. GRANTEE SHALL: Keep an up-to-date work status record for work undertaken to complete the project.
E. GRANTEE SHALL: Maintain complete,accurate,and separate financial records for all work undertaken,which adequately identify the source and
application of funds provided by this Grant. These records must contain information pertaining to this Grant award and authorizations,obligations,
unobligated balances,assets,liabilities,outlays or expenditures,and income. The records must provide verification of any in-kind contributions counting
toward satisfying a match and show how the value of any third party contribution was derived.A written narrative explanation shall describe all variations
from estimated cost.
F. GRANTEE SHALL: Use all grant funds disbursed to it under this Grant exclusively for the work outlined in the Project Proposal. Any plant material
must be certified stock obtained from a nursery stock dealer or grower certified by the Minnesota Department of Agriculture and shall meet American
National Standards Institute standards for nursery stock. In the event that GRANTEE's machinery is used on the project,its allowable cost shall be the
actual cost of operating its equipment. No equipment may be purchased with Minnesota ReLeaf funds.
II. CONSIDERATION AND TERMS OF PAYMENT:
A. CONSIDERATION: Consideration for all services performed by GRANTEE pursuant to this grant shall be paid by the STATE as follows:
1. COMPENSATION: Compensation in an amount not to exceed$ 6,400.00 ,based on the budget as outlined in attached Project Proposal.
2. MATCHING REQUIREMENTS: GRANTEE certifies that the following matching requirement will be met by GRANTEE:
GRANTEE has agreed to provide a local cash or in-kind contribution of at least 50%of the Project Proposal.
3. REIMBURSEMENT: Reimbursement for travel and subsistence expenses actually and necessarily incurred by GRANTEE in performance of
this grant;provided,that GRANTEE shall be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than
provided in the current"Commissioner's Plan"promulgated by the Commissioner of Employee Relations. GRANTEE shall not be reimbursed
for travel and subsistence expense incurred outside the State of Minnesota unless it has received prior written approval for such out of state travel
from the STATE.
4. REMAINING FUNDS: Those funds not expended,obligated,or encumbered toward the Project Proposal by June 10,2001 shall be returned
to the STATE for return to the appropriate fund as provided by law.
THE TOTAL OBLIGATION OF THE STATE FOR ALL COMPENSATION AND REIMBURSEMENTS TO GRANTEE SHALL NOT EXCEED:
ADMIN. 1051grc.wpd (07-01-99) Minnesota ReLeaf Community Tree Planting,Forest Inventory,&Forest Health Grant (DNA/Forestry Contract Number)
2
Six thousand four hundred dollars($ 6,400.00 ).
B. TERMS OF PAYMENT
I. INVOICE: Payments shall be made by the STATE promptly after GRANTEE's presentation of invoices for services performed and acceptance
of such services by the STATE's Authorized Representative pursuant to Clause VI. Invoices shall be submitted in a form prescribed by the STATE
and according to the following schedule:
The applicant may request,and if approved,obtain a cash advance for up to 75%of their allocated funding as necessary for approved costs.
Upon receiving a final project report,a compliance check will be conducted by the DNR before final payment will be authorized.
Final payment will not be made until all funded activities are complete. All work must be completed by June 10,2001 .
II. ENTIRE AGREEMENT: This document including the GRANTEE's approved Project Proposal and 1999-2001 Grant Application Package constitute the entire
Grant between the parties. This Grant,except as stated herein,may not be amended except in writing by mutual agreement of the parties.
IV. INSPECTIONS: STATE shall have the right to make on-site inspections of any work undertaken pursuant to this Grant. GRANTEE shall assist and facilitate
inspections of field sites and ongoing operations by STATE
V. CONDITIONS OF PAYMENT: All services provided by the GRANTEE pursuant to this grant shall be performed to the satisfaction of the STATE,as
determined at the sole discretion of its Authorized Representative,and in accord with all applicable federal,state and local laws,ordinances,rules and regulations.
The GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory or performed in violation of federal,state or local law,ordinance,
rule or regulation.
VI. TERMS OF CONTRACT: This grant shall be effective on July I ,20 00 ,or upon the date that the final required signature is obtained by the STATE,
pursuant to Minn.Stat.§16C.05,Subd.2,whichever occurs later,and shall remain in effect until June 30 ,20 01 ,or until all obligations set forth in
this grant have been satisfactorily fulfilled,whichever occurs first. The GRANTEE understands that NO work should begin under this grant until ALL
required signatures have been obtained or GRANTEE is notified to begin work by the STATE's Authorized Representative.
VII. CANCELLATION: This grant may be canceled by the STATE or GRANTEE at any time,with or without cause,upon thirty(30)days'written notice to the
other party. In the event of such a cancellation,GRANTEE shall be entitled to payment,determined on a pro rata basis,for work or services satisfactorily
performed. Also,in the event of such a cancellation,the STATE shall be entitled to repayment,determined on a rata basis,of any funds initially advanced by
the STATE to the GRANTEE.
The STATE may cancel this grant immediately if the STATE finds that there has been a failure to comply with the provisions of this grant that reasonable
progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled,the STATE may take action to protect
the interests of the State of Minnesota,including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed.
VIII. AUTHORIZED REPRESENTATIVE: The STATE's Authorized Representative for the purposes of administration of this grant is Don Mueller,Regional
MnReleafCoordinator . Such representative shall have final authority for acceptance of GRANTEE's services and if such services are accepted as satisfactory,
shall so certify on each invoice submitted pursuant to clause II,paragraph B. The GRANTEE's Authorized Representative for purposes of administration of this
grant shall be Tom Melena City Administrator. The GRANTEE's Authorized Representative shall have full authority to represent GRANTEE in its fulfillment
of the terms,conditions and requirements of this grant.
IX. ASSIGNMENT: GRANTEE shall neither assign nor transfer any rights or obligations under this grant without the prior written consent of the STATE.
X. AMENDMENTS: Any amendments to this grant shall be in writing and shall be executed by the same parties who executed the original grant or their successors
in office.
XI. LIABILITY: GRANTEE shall indemnify,save,and hold the STATE,its representatives and employees harmless from any and all claims or causes of action,
including all attorney's fees incurred by the STATE,arising from the performance of this grant by GRANTEE or GRANTEE'S agents or employees. This clause
shall not be construed to bar any legal remedies GRANTEE may have for the STATE'S failure to fulfill its obligations pursuant to this grant.
(a) For Grantees which are units of government subject to Minnesota Statutes Chapter 466.
Each party agrees that it shall be responsible for its own acts and omissions and the results thereof to the extent authorized by law and shall not be
responsible for the acts and omissions of the other party and the results thereof. STATE's liability shall be governed by the provisions of the Minnesota
Tort Claims Act,Minnesota Statutes Section 3.736(1996),and other applicable law. GRANTEE's liability shall be governed by the provisions of the
Municipal Tort Claims Act,Minnesota Statutes Chapter 466(1996)and other applicable law. This clause shall not be construed to bar any legal remedies
either party may have for any other party's failure to fulfill its obligations pursuant to this Grant.
XII. ACCOUNTING AND AUDITS: The books,records,documents,and accounting procedures and practices of the GRANTEE relevant to this grant shall be
subject to examination by the contracting department and the Legislative Auditor.
The GRANTEE shall maintain books,records,documents,and other evidence pertaining to the costs and expenses of implementing this agreement to the extent
and in such detail that will accurately reflect the total cost of the Project Proposal and all net costs,direct and indirect,of labor,materials,equipment,supplies,
services,and other costs and expenses. The GRANTEE shall use generally accepted accounting principles. All records shall be retained for five(5)years after
the issuance of the final certificate of acceptance by the STATE.
ADMIN. 105 Igrc.wpd (07-01-99) Minnesota ReLeaf Community Tree Planting,Forest Inventory,&Forest Health Grant (DNR/Forestry Contract Number)
3
The STATE,its representative,or the legislative auditor shall have the right to examine books,records,documents,and other evidence and accounting procedures
and practices,sufficient to reflect properly all direct and indirect costs. The GRANTEE shall make available at all reasonable times and before and during the
period of records retention proper facilities for such examination and audit.
XIII. DATA PRACTICES ACT: The GRANTEE shall comply with the Minnesota Data Practices Act as it applies to all data provided by the STATE in accordance
with this grant and as it applies to all data created,gathered,generated or acquired in accordance with this grant.
XIV. PUBLICITY:Any publicity given to the program,publications,or services provided resulting from this grant,including,but not limited to,notices,informational
pamphlets,press releases,research,reports,signs,and similar public notices prepared by or for the GRANTEE or its employees individually or jointly with
others,or any subgrantees shall identify the STATE as the sponsoring agency.
Funds provided by LCMR: Any statement,press release,bid,solicitation,or other document issued describing the Project shall provide information on the
amount of State funds supporting the total cost of this project and will contain the following language:
Funding for this project approved by the Minnesota Legislature, 1999 Minnesota Laws,as recommended by the Legislative Commission on Minnesota
Resources from the future resources funds for the Minnesota ReLeaf Program.
When practical,any site developed or improved by this project shall display a sign,in a form approved by the STATE,stating that the site has received funding
from the Minnesota Legislature.
XV. WORKERS'COMPENSATION: GRANTEE shall provide acceptable evidence of compliance with the workers'compensation insurance coverage requirement
of Minn.Stat.§ 176.181,Subd.2.
XVI. ANTITRUST: GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with
this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota.
XVII. PROMPT PAYMENT TO SUBCONTRACTORS: Prime contractors are required to pay subcontractors pursuant to Minn.Stat.§ 16A.1245.
XVIII. JURISDICTION AND VENUE: This grant and executed amendments thereto,shall be governed by the laws of the State of Minnesota. Venue for all legal
proceedings arising out of this grant,or breach thereof,shall be in the state or federal court with competent jurisdiction in Ramsey County,Minnesota.
IN WITNESS WHEREOF,the parties have caused this grant to be duly executed intending to be bound thereby.
APPROVED:
1. GRANTEE: 2. STATE AGENCY:
GRANTEE certifies that the appropriate person(s) have executed the Grant approval and certification that STATE funds have been encumbered as required by
grant on behalf of the GRANTEE as required by applicable articles,by- Minn.Stat.§§ 16A.15 and 16C.05.
laws,resolutions,or ordinances and that a copy of such articles,by-laws,
resolutions,or ordinances have been forwarded to the STATE.
By(authorized signature):
By:
Title: Division Director
Title:
Date:
Date:
By:
Title:
Date:
Distribution:
Agency-Original(fully executed)contract
GRANTEE
State Authorized Representative
ADMIN. 1051grc.wpd (07-01-99) Minnesota ReLeaf Community Tree Planting,Forest Inventory,&Forest Health Grant (DNR/Forestry Contract Numberl
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-
1999-2001 MINNESOTA ReLEAF
COMMUNITY FOREST HEALTH PROGRAM
ROGRAM
RE LEAF
APPLICATION FORM
Application is limited to this 4-page form -only support letters from cooperators may be attached.
Please refer to the Application Guidelines&Community Forest Health Program Project Selection Guidelines when completing this form.
This form is available via email and on the DNR Website at www.dnr.state.mn.usiforestrylreleaf.html
1. City&Project Name
Date: 4/17/00
City(or County): Oak Park Heights Legal Descript Twsp: 29N Range: 20W Sect: 4
Project Name: Oak Wilt Suppression & Maintenance Education
Is this applicant applying for other Mn ReLeaf funding? x no __..yes-if so,please list other project names here:
2. Applicant Contact Information
Applicant Organization Name: City of Oak Park Heights
Contact Person: Tom Melena, City Administrator Phone No:(651 )439-4439
Kathy Widin, Muricipal Arborist
Mailing Address: City,State,Zip code: (651)436-8811
14168 Oak Park Bid. Oak Park Heights, MN bbUt31
Project Technical Advisor: Sathy Phone No:(651 )436-8811
Advisor Mailing Address: 114c7 6th Si-_ N. . Stillwater. Minn. 55082
DNRArea Forester: Larry Westerberg DNR Area: East Metro Phone No: (651) 772-7929
Make Payment Payable to- Name: City of Oak Park Heights
Address: 14168 Oak Park Blvd., Oak Park Heights, MN 55082
Acct.No.: General Fund 101-36140
3. Applicant Eligibility (check one)
x Municipality Township _County _School District •
_Other local government(specify):
_Non-profit Organization(with 501(c)(3)status)
4. Project Budget Summary
a.Non-state cash contributions: $6,425. 49.4%of total
b.Non-state in-kind contributions: $ 165. 1.3%of total
c.Mn ReLeaf Funding Requested: $ 6,40 0. 49'30 of total
TOTAL PROJECT COST(a+b+c): $12 990.
5. Local Community Forestry Program Information
City forester(or tree inspector)-name: Kathy Widin phone no: (651)436-8811
address: 13457 6th St.- N. , Stillwater, Minnesota 55082
MnRL Forest Health Application •
address: --
6. Project Summary Statement •
Briefly describe the project in the space provided here. This statement will be used in program publicity and legislative
reports
The City of..:OaX Park. Heights..has recgn li begun a comprehensive program of
identification and;.suppression of .oak wilt. disease. . There are documented cases of
oak wilt disease in the community and some control work, root graft disruption as well as
removal of potential spore producing trees, has already been initiated. The City
employs a certified arborist/tree inspector on a part-time basis to handle urban
forestry issues including not only oak wilt disease but also tree planting and
maintenance. Through inspection and control efforts, educational programs,
newspaper articles and hands-on workshops for city maintenance workers, tree
health and- longevity within• the community will ,be improved. Since Oak Park Heights
is in close proximity to the City of Stillwater, and both cities retain the same
forestry consultant, the educational component of the Forest Health program will
benefit both communities.
7. Project Schedule(approximate)
Start up date: 7/1/00 Completion date: 5/31/01
8. Project Purpose and Public Benefits Activities
State how the project will meet the MnRL Community Forest Health Project Selection Criteria.
The overall purpose of the project is toincrease the health of the community's
forested ecosystem. Oak wilt inspectionand control will benefit not only individual
property owners but also the community as a whole by preserving a valuable tree
species. Educational programs for-residents do oak wilt as well as tree planting,
pruning and maintenance will benefit the whole community by increasing the health
and longevity of trees on private property. A pruning workshop for city maintenance
workers will increase the level of knowledge and skill for proper pruning which will
in turn benefit the community in terms of structural integrity and health of trees
in pair ,s and along city streets. This project will meet the Forest Health Project Selecti
C.rit,eria by: containing an educational component, initiating a new forest health program
ct F
9. Proje ersonn land ra icipantts in the community, preventing tree mortality, utilizing treatments
Specify the personnel(staff, consultants,or experienced volunteers)involved, their qualifications and experience
(including accomplishments with similar projects),and their responsibility for this project: State whether volunteers
and/or youth will be involved in the project and how they will be supervised. Note:any pesticide applicator must have
appropriate Mn Dept of Agriculture license. that have long term benefits to reduce the potential
for future tree health problems, providing benefits for the
•
entire community, relying on multiple partners for funding,
implementation, and long term maintenance.
Katharine D. Widin, Ph.D. - private consultant, plant pathology and urban forestry in
Twin Cities area for 18 years. Consultant to municipalities and .private landowners
regarding tree inspection and control of oak wilt and Dutch elm disease, tree selection,
planting and care, identification and treatment of hazard trees, diagnosis and control
recommendations for insects, diseases and cultural problems. of trees. Dr. Widin will
be inspecting for oak making control recommendations and_orovidin education,
Accomplishments with simi lar projects torestry consu ltan to y or e ts
for 8 years dealing with inspection and control of oak wilt, as well as providing
educational programs on oak wilt, construction damage and tree selection and care. Worker
as a tree inspector with the City of Apple Valley for 5 years, identifying, marking and
recommending control measures for oak wilt infection centers.
Washington County astc ch G denerg - experienced, trained volunteers who will be instructE
10. Project Location on propr pruning te ique for young boulevard trees as part of the city
maintenance pro ram for boulevard trees.
Briefly describe where the project will take place.
The project will take place on public and private properties within the City of Oak
Park Heights. Educational programs will take place in Oak Park Heights City Hall as
well as at selected outdoor locations, such as city parks.
MnRL Forest Health Application 2
. 11. Budget Breakdown
Please Itemize the project budget specifying material and labor costs and the sources and amount of In-kind
contributions. in-kind contributions may Include In-house or donated labor,goods,servIces,etc.(see MnReLeaf In-kind
Contribution Rate Sheet).
NOTE:ReLeaf funds or match are for work in the project area only,NOT for general detection surveys.
QTY rrEm UNIT NON-STATE NON-STATE CASH MNRL TOTAL
COST IN-KIND MATCH MATCH FUNDING(_) (S)
($) (S&source) ($&source) ,
PROJECT PREPARATION(planning,workshops,publicity,etc)
40 staff(hours)(4.,60s- o $ $ $Oo. $ ?ay . $ /6oD .
-fog �r.skcr.�... •��.,. Source: Source:G #oM
expenses $ $ $ $
Source: Source:
urol��.-te k.,�.,....� '
`5. /4 .. $ 4 $ $ $
/GS.3o rc A� A S Source: s Source:
$ . $ $ . $
Source: Source:
CONTRACT COSTS
I0 V■,br g1o...) `6 $3,00.RAJA'. r $ 3,t m - $ Co.M
(Av.'t^.rti,c�bo.r Source: VirS• - a.ma s
$a'saa. $ s, oro.I D �,.r�.�a, .�tr� Source: Sou�ce:��oP�
$ $ $ - - $
Source: Source:
$ $ $ $
Source: Source:
MATERIALS
$
I $
Source: Source:Cam,
o�.1,C.w II
JO�E�
t4wct�....res "%
/ti 02. /Jo, c: ,f $ /O $ o2Qb.
d,s�oty_ o,, Source: Source: Q {{
U $ s $ $
Source: Source:
$ $ $ $
Source: Source:
TOTAL
$/C.5., $ 6, 142,5. $ 6,46T $ 1aIfo.
MnRL Forest Health Application 3
- 12. Project Implementation
Describe briefly,but technically,what methods will.be used In achieving the project's intent
Oak Wilt Control: Inspections will take place during the summer of 2000 to
identify infection centers and evaluate the need/method for control. If control
such as root graft disruption is indicated., .property .owners will-be advised by
early fall of 2000 and control will be arranged. Educational sessions_on oak wilt
will be provided to city staff and residents during the winter of 2000-2001.
Tree Pruning: Educational workshops will 'b&ifield for city staff and residents
«W`A• cr.
during the 'rail of 2000. _
Master__Gardener/Tree Care Advisor Training: A hands-on workshop on tree pruning and
care will be held during the winter of 2000-2001.
Publicity: Articles for City Newsletter and Local Newspaper - articles on oak wilt
identification and control as well as articles'on tree care will be prepared and
11 Monitoring Sate tie o local media during fall, winter and spring of 2000-2001.
Please list in the following table when and by whom primary post-ha trnentmonitoring and inspection activities will be
performed FOR THE FIRST THREE YEARS. •
ACTIVITY WHEN IN 2000-2002? •• _. WHO'S RESPONSIBLE?
(Name,title,affiliation)
•
Inspection of potential spore-producin Fa1T 2000 Kathy Widin
g
March 2001 • Forestry•Consultant
trees
Inspection of vibratory plow lines Fall 2000 Kathy Widin
August 2001 Forestry'Consultant
•
•
•
I certify this information is valid and factual as described in this application and that all costs are eligible under the •
MINNESOTA ReLEAF Community Forest Health Program.
\ `
signature of authorized community/organization official title date •
MnRL Forest Health Application • 4
•
RESOLUTION 00-04-
RESOLUTION TO THE CITY OF OAK PARK HEIGHTS REGARDING GRANT
• APPLICATION TO THE DEPARTMENT OF NATURAL RESOURCES FOR
FOREST HEALTH
WHEREAS, THE Minnesota Department of Natural Resources has matching
funds available to assist with education an control work for forest health concerns such as
oak wilt disease, and
WHEREAS, the City of Oak Park heights has contracted with a forestry
consultant to provide public education an inspection services for forest health issues
facing the community, and
WHEREAS, a need has been identified in the community for tree maintenance
information as well as identification and control of oak wilt infection centers,
NOW, THEREFORE, BE IT RESOLVED, that the City of Oak Park Heights and its
partner(s) will share in the costs of the proposed project with the DNR by providing a
cash or in-kind match totaling at least 50% of the proposed project cost with a maximum
grant application of$6,400;
BE IT FURTHER RESOLVED That upon approval of its application, the City of Oak
Park Heights may enter into agreement with the Department of Natural Resources for the
above project and that the City of Oak Park Heights certifies that it will comply with all
aspects of the grant agreement.
NOW BE IT FURTHER RESOLVED the Department of Natural Resources is hereby
authorized to execute the grant agreement as necessary to implement the project on behalf
of the eligible applicant.
CITY OF
OAK PARK HEIGHTS
AL/ I L .!
David D. Schaaf
Attest: Mayor /
Thomas M. Melena
City Administrator
Each Mn ReLeaf application being considered for funding approval,must have an Region# Area: li!`Z
on-site field check with the appropriate DNR field staff sign off &Region Forest N.D.done by s rke hone:7-TL29zf
Health Specialist technical review&sign off on this NEEDS DETERMINATION Area Forester Name: GG1.-r i'�.
(N.D.). Through this Needs Determination,DNR is to confirm what's in the Action Taken:
application,particularly what's noted below, and mark whether the application& _on site field check (datelinitials)
proposed practices are OK as proposed,OK if changes noted are made,or if it's• .D.form complet (datefinitials)
not OK(not an acceptable practice). area office sign-off -7'--� (datefinitials)
_region FH spec.sign-o' v daternitials)
MINNESOTA ReLEAF FOREST HEALTH GRANT PROGRAM 1999-2001
NEEDS DETERMINATION
Note:#s&headings below are the same as the question#s&headings on the application form. circle appropriate response
OK OK if Not OK
OVERALL PROJECT EVALUATION(based upon on-site field check): changes
Note:for grants to organizations passing through$s to landowners,.this site visit is ONLY to meet anted
are made
with the organization receiving the grant and visit a sample site,NOT with each landowner.
#1. City or County:
Project Name: 4/i LG2r��Sv�Oy `s s"� �� ✓��e!1 ,/7g4 c ' •
Note any other proposed MnRL projects by same applicant
#2. Applicant Contact Information /
Person(s)at on-site field visit-name: ��7 `d ift phone no: te,5 51/ OK if: Not OK
0 OK if: Not OK
#4 811. Project Budget
Budget request is$10,000 or less&is matched at least 1:1 (wl cash &/or inkind):
Proposed budget is reasonable,complete,&sufficiently detailed:
#6& 8. Project- Purpose/Benefits (check all appropriate)
/\increases or maintains tree health utilizes minimal-impact techniques
4decreases or prevents tree mortality • , promotes long term plant health
4involves volunteers or youth site is highly visible
_helps restore tree health after a natural disaster
7f educates public about specific forest health problem
_other(list)
Project(&its proposed specific purpose&benefits)are eligible&appropriate. ® OK if: Not OK
Proposed program does NOT constitute normal maintenance: s OK if: Not OK
No tree removal nor pruning is including EXCEPT as part of an educationldemonstration
or suppression program OK if: Not OK
MnRL Forest Health Needs Determination •
#7. Project Schedule
Proposed schedule is effective and appropriate to address community need:
Project can be completed within the proposed schedules(biological&administrative):
40 OK it Not OK
A OK if: Not OK
#9. Project Personnel&Participants
Project will utilize appropriate technical advice&assistance OK,if Not OK
Qualifications & responsibilities of community personnel are reasonable to manage < OK,if Not OK
project OK,if Not OK
Service vendors are qualified&appropriately licensed:
•
#10. Project Location
(if applicant is passing through$s to multiple landowners,only visit sample site).
Project will achieve overall project objectives:
What,if any, site conditions exist which may affect plant health&project success? , vK� OK it Not OK
(e.g.soil,drainage,utilities,pavement)
Treatment is appropriate for these site conditions(both biological&social): OK if Not OK
#12. Project Implementation
A biological survey&evaluation has been completed&clearly identifies the problem: 0 OK if: Not OK
Proposed treatments&actions are accepted&effective: < OK if: Not OK
The proposed program addresses the problem over the entire affected area: 4 OK if: Not OK
Number of treatments/actions is reasonable .407 OK if: Not OK
Timing of actions is reasonable: <2 OK if: Not OK
Any public information&education is appropriate&sufficiently detailed: OK if: Not OK
This project is part of an ongoing,related local forest health program. OK if: Not OK
#13. Monitoring Schedule
Proposed post-treatment evaluation(monitoring&inspection)is reasonable&complete: �2 OK if: Not OK
Sufficient commitments have been made to complete proposed evaluation: 0 OK if: Not OK
OTHER RECOMMENDATIONS&COMMENTS:
MnRL Forest Health Needs Determination
s +
STATE OF MINNESOTA
1999-2001 MINNESOTA ReLEAF COMMUNITY FOREST HEALTH
GRANT
State Accounting Information:
Agency: R29 Fiscal Year: 2001 'Vendor Number: 053549001 00
Total Amount of Contract: $6,400.00 Funding source recommended by LCMR: YES
Commodity Code: 023 09 Commodity Code: Commodity Code:
Object Code: 5B00 Object Code: Object Code:
Activity Code: 3437 Amount: Amount:
Accounting Distribution 1: Accounting Distribution 2: Accounting Distribution 3:
Fund: 03 0 Fund: Fund:
Appr: 371 Appr: Appr:
Org/Sub: 3 717 Org/Sub: Org/Sub:
Rept Catg: Rept Catg: Rept Catg:
Amount: $6,400.00 Amount: Amount:
Processing Information: Begin Date: 07/01/2000 End Date: 06/30/2001
Contract: a;\(.51 , Order: F} I 0 1.51 1/1 10 0 3i'
Number/Date/Entry Initials \sj Number/Date/Signature
[Individual signing certifies that funds have been
encumbered as required by Minn.Stat. §§16A.15
and 16C.05.]
NOTICE TO GRANTEE: GRANTEE is required by Minn.Stat.§270.66 to provide your social security number or federal employer tax identification number and
Minnesota tax identification number if you do business with the State of Minnesota. This information may be used in the enforcement of federal and state tax laws.
Supplying these numbers could result in action requiring GRANTEE to file state tax returns and pay delinquent state tax liabilities,if any This grant will not be approved
unless these numbers are provided. These numbers will be available to federal and state tax authorities and state personnel involved in approving the grant and the payment
of state obligations.
GRANTEE Name and Address: City of Oak Park Heights
14168 Oak Park Blvd.
Oak Park Heights,MN 55082
Soc.Sec.or Federal Employer I.D.No. Minnesota Tax I.D.No.(if applicable)
THIS PAGE OF THE GRANT CONTAINS PRIVATE INFORMATION.
EXCEPT AS DEFINED ABOVE, THIS PAGE SHOULD NOT BE REPRODUCED
OR DISTRIBUTED EXTERNALLY WITHOUT EXPRESS WRITTEN PERMISSION
OF THE GRANTEE.
If you circulate this grant internally, only offices that require access to the tax identification number
AND any individuals/offices signing this grant should have access to this page
ADMIN. 105 lgrc.wpd (07-01-99) Minnesota ReLeaf Community Tree Planting,Forest Inventory,&Forest Health Grant (DNR/Forestry Contract Number)
1
THIS grant,and amendments and supplements thereto,is between the State of Minnesota,acting through its Department of Natural Resources,Division of Forestry
(hereinafter"STATE")and City of Oak Park Heights ,an independent contractor,not an employee of the State of Minnesota(hereinafter"GRANTEE").
WHEREAS,the STATE,pursuant to Minn.Stat.§88.82,the Minnesota releaf program is established in the department of natural resources to encourage,promote,and
fund the planting,maintenance,and improvement of trees in this state;and
WHEREAS,the Commissioner of Natural Resources has been appropriated funds,as recommended by the Legislative Commission on Minnesota Resources from the trust
fund and the future resources fund,1999 Minnesota Laws,Chapter 249,Section 16,for matching grants to local communities to protect native oak forests from oak wilt
and to provide technical assistance and cost sharing with communities for tree planting and community forestry assessments;and
WHEREAS,the Commissioner of Natural Resources,has been appropriated funds, 1999 Minnesota Laws, Chapter 249,Section 5,for grants to local community forest
ecosystem health programs,including insect and disease suppression programs,community-based forest health education programs and other arboricultural treatments;and
WHEREAS,GRANTEE's has submitted a Community Forest Health Program Application Form for funding its 1999-2001 Minnesota ReLeaf Forest Health Project
(hereinafter referred to as the Project Proposal)has been approved by the STATE;and
WHEREAS,GRANTEE represents that it is duly qualified and willing to perform the services set forth herein.
NOW,THEREFORE,it is agreed:
I. GRANTEE'S DUTIES:
A. GRANTEE SHALL: Complete the work as outlined by(1)the GRANTEE's Project Proposal,which is attached hereto and incorporated herein,and
(2) the Minnesota ReLeaf Application Guidelines as distributed in the 1999-2001 Minnesota ReLeaf Community Tree Planting,Forest Health,and Tree
Inventory Grant Programs Application Packets,which is incorporated by reference herein. Any changes in the proposed project work must be submitted
in writing and approved by STATE prior to the work proceeding.
B. GRANTEE SHALL: Be responsible for the planning,supervision,and satisfactory completion of work specified in the GRANTEE's approved Project
Proposal and for payment of all monies for work undertaken in accordance with the project.
C. GRANTEE SHALL:Provide the following reports:
1. Final Project Report upon completion of the project,but no later than June 10,2001 on a form provided by the STATE. It shall contain
appropriate certification that all completed work conforms with the specifications contained in the GRANTEE's Project Proposal or as amended
in writing.
D. GRANTEE SHALL: Keep an up-to-date work status record for work undertaken to complete the project.
E. GRANTEE SHALL: Maintain complete,accurate,and separate financial records for all work undertaken,which adequately identify the source and
application of funds provided by this Grant. These records must contain information pertaining to this Grant award and authorizations,obligations,
unobligated balances,assets,liabilities,outlays or expenditures,and income. The records must provide verification of any in-kind contributions counting
toward satisfying a match and show how the value of any third party contribution was derived.A written narrative explanation shall describe all variations
from estimated cost.
F. GRANTEE SHALL: Use all grant funds disbursed to it under this Grant exclusively for the work outlined in the Project Proposal. Any plant material
must be certified stock obtained from a nursery stock dealer or grower certified by the Minnesota Department of Agriculture and shall meet American
National Standards Institute standards for nursery stock. In the event that GRANTEE's machinery is used on the project,its allowable cost shall be the
actual cost of operating its equipment. No equipment may be purchased with Minnesota ReLeaf funds.
II. CONSIDERATION AND TERMS OF PAYMENT:
A. CONSIDERATION: Consideration for all services performed by GRANTEE pursuant to this grant shall be paid by the STATE as follows:
1. COMPENSATION: Compensation in an amount not to exceed$ 6,400.00 ,based on the budget as outlined in attached Project Proposal.
2. MATCHING REQUIREMENTS: GRANTEE certifies that the following matching requirement will be met by GRANTEE:
GRANTEE has agreed to provide a local cash or in-kind contribution of at least 50%of the Project Proposal.
3. REIMBURSEMENT: Reimbursement for travel and subsistence expenses actually and necessarily incurred by GRANTEE in performance of
this grant;provided,that GRANTEE shall be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than
provided in the current"Commissioner's Plan"promulgated by the Commissioner of Employee Relations. GRANTEE shall not be reimbursed
for travel and subsistence expense incurred outside the State of Minnesota unless it has received prior written approval for such out of state travel
from the STATE.
4. REMAINING FUNDS: Those funds not expended,obligated,or encumbered toward the Project Proposal by June 10,2001 shall be returned
to the STATE for return to the appropriate fund as provided by law.
THE TOTAL OBLIGATION OF THE STATE FOR ALL COMPENSATION AND REIMBURSEMENTS TO GRANTEE SHALL NOT EXCEED:
ADMIN. 105 Igrc.wpd (07-01-99) Minnesota ReLeaf Community Tree Planting,Forest Inventory,&Forest Health Grant (DNR/Forestry Contract Numberl
2
Six thousand four hundred dollars($ 6,400.00 ).
B. TERMS OF PAYMENT
1. INVOICE: Payments shall be made by the STATE promptly after GRANTEE's presentation of invoices for services performed and acceptance
of such services by the STATE's Authorized Representative pursuant to Clause VI. Invoices shall be submitted in a form prescribed by the STATE
and according to the following schedule:
The applicant may request,and if approved,obtain a cash advance for up to 75%of their allocated funding as necessary for approved costs.
Upon receiving a final project report,a compliance check will be conducted by the DNR before final payment will be authorized.
Final payment will not be made until all funded activities are complete. All work must be completed by June 10,2001 .
II. ENTIRE AGREEMENT: This document including the GRANTEE's approved Project Proposal and 1999-2001 Grant Application Package constitute the entire
Grant between the parties. This Grant,except as stated herein,may not be amended except in writing by mutual agreement of the parties.
IV. INSPECTIONS: STATE shall have the right to make on-site inspections of any work undertaken pursuant to this Grant. GRANTEE shall assist and facilitate
inspections of field sites and ongoing operations by STATE
V. CONDITIONS OF PAYMENT: All services provided by the GRANTEE pursuant to this grant shall be performed to the satisfaction of the STATE, as
determined at the sole discretion of its Authorized Representative,and in accord with all applicable federal,state and local laws,ordinances,rules and regulations.
The GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory or performed in violation of federal,state or local law,ordinance,
rule or regulation.
VI. TERMS OF CONTRACT: This grant shall be effective on July I ,20 00 ,or upon the date that the final required signature is obtained by the STATE,
pursuant to Minn.Stat.§16C.05,Subd.2,whichever occurs later,and shall remain in effect until June 30 ,20 01 ,or until all obligations set forth in
this grant have been satisfactorily fulfilled,whichever occurs first. The GRANTEE understands that NO work should begin under this grant until ALL
required signatures have been obtained or GRANTEE is notified to begin work by the STATE's Authorized Representative.
VII. CANCELLATION: This grant may be canceled by the STATE or GRANTEE at any time,with or without cause,upon thirty(30)days'written notice to the
other party. In the event of such a cancellation,GRANTEE shall be entitled to payment,determined on a pro rata basis,for work or services satisfactorily
performed. Also,in the event of such a cancellation,the STATE shall be entitled to repayment,determined on a rata basis,of any funds initially advanced by
the STATE to the GRANTEE.
The STATE may cancel this grant immediately if the STATE finds that there has been a failure to comply with the provisions of this grant that reasonable
progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled,the STATE may take action to protect
the interests of the State of Minnesota,including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed.
VIII. AUTHORIZED REPRESENTATIVE: The STATE's Authorized Representative for the purposes of administration of this grant is Don Mueller,Regional
MnReleaf Coordinator . Such representative shall have final authority for acceptance of GRANTEE's services and if such services are accepted as satisfactory,
shall so certify on each invoice submitted pursuant to clause II,paragraph B. The GRANTEE's Authorized Representative for purposes of administration of this
grant shall be Tom Melena City Administrator. The GRANTEE's Authorized Representative shall have full authority to represent GRANTEE in its fulfillment
of the terms,conditions and requirements of this grant.
IX. ASSIGNMENT: GRANTEE shall neither assign nor transfer any rights or obligations under this grant without the prior written consent of the STATE.
X. AMENDMENTS: Any amendments to this grant shall be in writing and shall be executed by the same parties who executed the original grant or their successors
in office.
XI. LIABILITY: GRANTEE shall indemnify,save,and hold the STATE,its representatives and employees harmless from any and all claims or causes of action,
including all attorney's fees incurred by the STATE,arising from the performance of this grant by GRANTEE or GRANTEE'S agents or employees. This clause
shall not be construed to bar any legal remedies GRANTEE may have for the STATE'S failure to fulfill its obligations pursuant to this grant.
(a) For Grantees which are units of government subject to Minnesota Statutes Chapter 466.
Each party agrees that it shall be responsible for its own acts and omissions and the results thereof to the extent authorized by law and shall not be
responsible for the acts and omissions of the other party and the results thereof. STATE's liability shall be governed by the provisions of the Minnesota
Tort Claims Act,Minnesota Statutes Section 3.736(1996),and other applicable law. GRANTEE's liability shall be governed by the provisions of the
Municipal Tort Claims Act,Minnesota Statutes Chapter 466(1996)and other applicable law. This clause shall not be construed to bar any legal remedies
either party may have for any other party's failure to fulfill its obligations pursuant to this Grant.
XII. ACCOUNTING AND AUDITS: The books,records,documents,and accounting procedures and practices of the GRANTEE relevant to this grant shall be
subject to examination by the contracting department and the Legislative Auditor.
The GRANTEE shall maintain books,records,documents,and other evidence pertaining to the costs and expenses of implementing this agreement to the extent
and in such detail that will accurately reflect the total cost of the Project Proposal and all net costs,direct and indirect,of labor,materials,equipment,supplies,
services,and other costs and expenses. The GRANTEE shall use generally accepted accounting principles. All records shall be retained for five(5)years after
the issuance of the final certificate of acceptance by the STATE.
ADMIN. 1051grc.wpd (07-01-99) Minnesota ReLeaf Community Tree Planting,Forest Inventory,&Forest Health Grant (DNR/Forestry Contract Number)
3
The STATE,its representative,or the legislative auditor shall have the right to examine books,records,documents,and other evidence and accounting procedures
and practices,sufficient to reflect properly all direct and indirect costs. The GRANTEE shall make available at all reasonable times and before and during the
period of records retention proper facilities for such examination and audit.
XIII. DATA PRACTICES ACT: The GRANTEE shall comply with the Minnesota Data Practices Act as it applies to all data provided by the STATE in accordance
with this grant and as it applies to all data created,gathered,generated or acquired in accordance with this grant.
XIV. PUBLICITY:Any publicity given to the program,publications,or services provided resulting from this grant,including,but not limited to,notices,informational
pamphlets,press releases,research,reports,signs,and similar public notices prepared by or for the GRANTEE or its employees individually or jointly with
others,or any subgrantees shall identify the STATE as the sponsoring agency.
Funds provided by LCMR: Any statement,press release,bid,solicitation,or other document issued describing the Project shall provide information on the
amount of State funds supporting the total cost of this project and will contain the following language:
Funding for this project approved by the Minnesota Legislature, 1999 Minnesota Laws,as recommended by the Legislative Commission on Minnesota
Resources from the future resources funds for the Minnesota ReLeaf Program.
When practical,any site developed or improved by this project shall display a sign,in a form approved by the STATE,stating that the site has received funding
from the Minnesota Legislature.
XV. WORKERS'COMPENSATION: GRANTEE shall provide acceptable evidence of compliance with the workers'compensation insurance coverage requirement
of Minn.Stat.§176.181,Subd.2.
XVI. ANTITRUST: GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with
this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota.
XVII. PROMPT PAYMENT TO SUBCONTRACTORS: Prime contractors are required to pay subcontractors pursuant to Minn.Stat.§ 16A.1245.
XVIII. JURISDICTION AND VENUE: This grant and executed amendments thereto,shall be governed by the laws of the State of Minnesota. Venue for all legal
proceedings arising out of this grant,or breach thereof;shall be in the state or federal court with competent jurisdiction in Ramsey County,Minnesota.
IN WITNESS WHEREOF,the parties have caused this grant to be duly executed intending to be bound thereby.
APPROVED:
1. GRANTEE: 2. STATE AGENCY:
GRANTEE certifies that the appropriate person(s) have executed the Grant approval and certification that STATE funds have been encumbered as required by
grant on behalf of the GRANTEE as required by applicable articles,by- Minn.Stat.§§16A.15 and 16C.05.
laws,resolutions,or ordinances and that a copy of such articles,by-laws,
resolutions,or ordinances have been forwarded to the STATE.
By(authorized signature):
By:
Title: Division Director
Title:
Date:
Date:
By:
Title:
Date:
Distribution:
Agency-Original(fully executed)contract
GRANTEE
State Authorized Representative
ADMIN. 1051grc.wpd (07-01-99) Minnesota ReLeaf Community Tree Planting,Forest Inventory,&Forest Health Grant (DNR/Forestry Contract Number)
4
•
_.�. ES,
1999-2001 MINNESOTA ReLEAF
Air!
COMMUNITY FOREST HEALTH PROGRAM ROGRAM
APPLICATION FORM
• Application Is limited to this 4-page form -only support letters from cooperators may be attached.
Please refer to the Application Guidelines 8 Community Forest Health Program Project Selection Guidelines when completing this form.
This form is available via email and on the DNR Website at www.dnr.state.mn.usaorestryheleathtmt
1. City&Project Name
Date: 4/17/00
City(or County): Oak Park Heights Legal Descript Twsp: 29N Range: 20W Sect 4
Project Name: Oak Wilt Suppression & Maintenance Education
Is this applicant applying for other Mn ReLeaf funding? x no _yes-if so,please list other project names here:
2. Applicant Contact Information
Applicant Organization Name: City of Oak Park Heights •
Contact Person: Tom Melena, City Administrator Phone No:(651 )439-4439
Mailing Address: Kathy Widin, Municipal Arborist .(651)436-8811
14168 Oak Park Bid. • City,State,Zip code: �' •
ProjectTechnica14168oO . ' Oak Park Heights, MN 55uti1
lathy Phone No: 51 436-8811
Advisor Mailing Address: 11497 61-h St. N. . Stillwater. Minn. 55082
OUR Area Forester: Larry Westerberg DNR Area: East Metro Phone No: (651) 772-7929
Make Payment Payable to- Name: City of Oak Park Heights
Address: 14168 Oak Park Blvd., Oak Park Heights, MN 55082
Acct.No.: General Fund 101-36140
•
3. Applicant Eligibility (check one)
x Municipality Township County ,_School District
_Other local government(specify):
_Non-profit Organization (with 501(c)(3)status) •
4. Project Budget Summary
a.Non-state cash contributions: $6,425. 49,4%of total
b.Non-state in-kind contributions: $ 165. L3%of total
c.Mn ReLeaf Funding Requested: $ 6,400. 49'3%of total
TOTAL PROJECT COST(a+b+c): $12,990.
5. Local Community Forestry Program Information
City forester(or tree inspector)-name: Kd by Widin phone no: (651)436-8811
address: 13457 6th St.. N. , Still ester, Minnesota 55082
MnRL Forest Health Application • 1
address:
6. Project Summary Statement ,
Briefly describe the project in the space provided here. This statement will be used in program publicity and legislative
reports :
The City o£.,O J .Park Heights..has recvitl;jf begun a comprehensive program of
identification and; suppression of oak wilt. disease. . There are documented cases of
oak wilt disease in the community and some control work, root graft disruption as well as
removal of potential spore producing trees, has already been initiated. The City
employs a certified arborist/tree inspector on a part-time basis to handle urban
forestry issues including not only oak wilt disease but also tree planting and
maintenance. Through inspection and control efforts, educational programs,
newspaper articles and hands-on workshops for city maintenance workers, tree
health and- longevity withiir• the community will ,be improved. Since Oak Park Heights
is in close proximity to the City of Stillwater, and both cities retain the same
forestry consultant, the educational' component of the Forest Health program will
benefit both communities.
7. Project Schedule(approximate) ,
Start up date: 7/1/00 Completion date: 5/31/01
8. Project Purpose and Public Benefits Activities
State how the project will meet the MnRL Community Forest Health Project Selection Criteria.
The overall purpose of the project is toincrease the health of the community's
forested ecosystem. Oak wilt inspectionand control will benefit not only individual
property owners but also the community as a whole by preserving a valuable tree
species. Educational programs for-residents oh oak wilt as well as tree planting,
pruning and maintenance will benefit the whole community by increasing the health
and longevity of trees on private property. A pruning workshop for city maintenance
workers will increase the level of knowledge and skill for proper pruning which will
in turn benefit the community in terms of structural integrity and health of trees
in paic'R,s and along city streets. This project will meet the Forest Health Project Selecti
Criteria by: containing an educational component, initiating a new forest health program
9. Project Personn land rarticipan s in the community, preventing tree mortality, utilizing treatments
Specify the personnel(staff, consultants,or experienced volunteers)involved, their qualifications and experience
(including accomplishments with similar projects),and their responsibility for this project:.State whether volunteers
and/or youth will be involved in the project and how they will be supervised. Note:any pesticide applicator must have
appropriate Mn Dept. of Agriculture license. that have long term benefits i: ts to reduce the potential
• for future tree health problems, providing benefits for the
• . entire community, relying on multiple partners for funding,
implementation, and long term maintenance.
Katharine D. Widin, Ph.D. - private consultant, plant pathology and urban forestry in
Twin Cities area for 18 years. Consultant to municipalities and private landowners
regarding tree inspection and control of oak wilt and Dutch elm disease, tree selection,
planting and care, identification and treatment of hazard trees, diagnosis and control
recommendations for insects, diseases and cultural problems of trees. Dr. Widin will
be inspecting for oals w lt, mak,ing control recommendations and .t rovidina education-
Accomplishments with similar projects fores ry consu ltan to y o tler rove ei g
htE
for 8 years dealing with inspection and control of oak wilt, as well as providing
educational programs on oak wilt, construction damage and tree selection and care. Workec
as a tree inspector with the City of Apple Valley for 5 years, identifying, marking and
recommending control measures for oak wilt infection centers.
Washington County aster Gardener - experienced, trained volunteers who will be instruct(
,.■�.
10. Project Location on prop r pruning tech ique for young boulevard trees as part of the city
maintenance pro ram for boulevard trees.
Briefly describe where the project will take place.
The project will take place on public and private properties within the City of Oak
Park Heights. Educational programs will take place in Oak Park Heights City Hall as
well as at selected outdoor locations, such as city parks.
MnRL Forest Health Application 2
. 11.. Budget Breakdown
Please Itemize the project budget specifying material and labor costs and the sources and amount of In-kind
contributions. In-kind contributions may include In-house or donated labor,goods,service;etc.(see MnReLeaf In-kind
Contribution Rate SheeQ
NOTE:ReLeaf funds or match are for work in the project area only,NOT for general detection surveys.
QTY I ITEM I UNIT I NON-STATE NON-STATE CASH I MNRL TOTAL
COST IN-KIND MATCH MATCH FUNDING(5) 1(5)
(5) (5&source) (=&source)
PROJECT PREPARATION(planning,workshops,publicity,etc)
4u staff(hours)( 60 st) a'/ Lurce:44 Source:G'y oPfE $ ?c . $ /‘OD
expenses $ $ $ $
Source: Source:
volu.e-t� 14-.5. ...4.J '
Source:"is Source: gS
S . $ $ $
Source: Source:
CONTRACT COSTS
� v34v- 6A.0.-.3 $ $3,t • . t $ 3,con. $ G 00D.
(iov��,�..;bo.r Ob Source: W (wt..
v-c,,M $ $ 2 Soo• $a 5o. $ S 000.
JO `Q''°a"�`�t"-5 Source: Source: .toPlt
$ $ • $ - $
Source: Source:
$ $ $ $
Source: Source:
MATERIALS -
/et ;A'="-, . .2.5 $
Source: Source: a° Et
1, .....4...3
Source:Source: o folt
$ $ $ $
Source: Source:
$ $ $ $
Source: Source:
TOTAL
$it.. . . $ 6, 1'.S $ 6,46v 51a 'go.
MnRL Forest Health Application 3
- 12. Project Implementation
Describe briefly,but technically,what methods will,be used in achieving the projects Intent
Oak Wilt Control: Inspections will take place during the summer of 2000 to
identify infection centers and evaluate the need/method for control. If control
such as root graft disruption is indicated., .property owners will-be advised by
early fall of 2000 and control will be arranged. Educational sessions_on oak wilt
will be provided to city staff and residents during the winter of 2000-2001.
Tree Pruning: Educational workshops will 'b&iheld for city staff and residents
during the rail of 2000.
Master_.Gardener/Tree Care Advisor Training: A hands-on workshop on tree pruning and
care will be held during the winter of 2000-2001.
Publicity: Articles for City Newsletter and Local Newspaper - articles on oak wilt
identification and control as well as articles.on tree care will be prepared and
s b to to local media during fall, winter and spring of 2000-2001.
13. Monito r� mScthngewe
Please list In the following table when and by whom primary posttreatment monitoring and Inspection activities will be
performed FOR THE FIRST THREE YEARS.
ACTIVITY WHEN IN 2000-2002? WHO'S RESPONSIBLE?
• •(Name,title,affiliation)
•
Inspection of potential spore-producing Fa1T 2000 Kathy ,Widin
March 2001 Forestry-Consultant
trees
•
Inspection of vibratory plow lines Fall 2000 Kathy Widin
August 2001 Forestry`Consultant
•
•
•
•
•
•
I certify this information is valid and factual as described in this application and that all costs are eligible under the
MINNESOTA ReLEAF Community Forest Health Program.
c.. .� v s'rt'✓ .r `4/241io
signature of authorized community/organization official title date •
MnRL Forest Health Application • 4
•
RESOLUTION 00-04-
RESOLUTION TO THE CITY OF OAK PARK HEIGHTS REGARDING GRANT
APPLICATION TO THE DEPARTMENT OF NATURAL RESOURCES FOR
FOREST HEALTH
WHEREAS, THE Minnesota Department of Natural Resources has matching
funds available to assist with education an control work for forest health concerns such as
oak wilt disease, and
WHEREAS, the City of Oak Park heights has contracted with a forestry
consultant to provide public education an inspection services for forest health issues
facing the community, and
WHEREAS, a need has been identified in the community for tree maintenance
information as well as identification and control of oak wilt infection centers,
NOW, THEREFORE, BE IT RESOLVED, that the City of Oak Park Heights and its
partner(s) will share in the costs of the proposed project with the DNR by providing a
cash or in-kind match totaling at least 50% of the proposed project cost with a maximum
grant application of$6,400;
BE IT FURTHER RESOLVED That upon approval of its application, the City of Oak
Park Heights may enter into agreement with the Department of Natural Resources for the
above project and that the City of Oak Park Heights certifies that it will comply with all
aspects of the grant agreement.
NOW BE IT FURTHER RESOLVED the Department of Natural Resources is hereby
authorized to execute the grant agreement as necessary to implement the project on behalf
of the eligible applicant.
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CITY OF OAK PARK HEIGHTS
AL/ I L
David D. Schaaf
Attest: Mayor
Thomas M. Melena
City Administrator
Each Mn ReLeaf application being considered for funding approval,must have an Region#— C Area: c /'2
on-site field check with the appropriate DNR field staff sign off &Region Forest N.D.done by:mss'✓ ° hone:7 -7¢Z
Health Specialist technical review&sign off on this NEEDS DETERMINATION Area Forester Name: Gf -sib.
(N.D.). Through this Needs Determination,DNR is to confirm what's in the Action Taken:
application,particularly what's noted below, and mark whether the application& on site field check (datefnitials)
proposed practices are OK as proposed,OK if changes noted are made,or if it's' 'N.D.form complet (daternitials)
not OK(not an acceptable practice). karea office sign-off /--' (datefinitials)
region FH spec.sign-o' v datefinitials)
MINNESOTA ReLEAF FOREST HEALTH GRANT PROGRAM 1999-2001
NEEDS DETERMINATION
Note:#s&headings below are the same as the question#s&headings on the application form. circle appropriate response
OK OK if Not OK
OVERALL PROJECT EVALUATION(based upon on-site field check): changes
Note:for grants to organizations passing through to landowners.this site visit is ONLY to meet anted
9 9 P 9 9 are made
with the organization receiving the grant and visit a sample site,NOT with each landowner.
#1. City or County: 7 7, /�r,�,� ,4 e&k74s
Project Name: f /2//-/5;"/ Oy2-s s'e d4.r ./Z e,17 r7g .. e",/vc-'
Note any other proposed MnRL projects by same applicant
#2. Applicant Contact Information /
Person(s)at on-site field visit-name: ,-/—(Af ifl phone no: fi,? 4'9' ��1�� OK if: Not OK
OK if: Not OK
#4&11. Project Budget
Budget request is$10,000 or less&is matched at least 1:1 (wl cash 8/or inkind):
Proposed budget is reasonable,complete,&sufficiently detailed:
#6& 8. Project- Purpose/Benefits (check all appropriate)
2(increases or maintains tree health utilizes minimal-impact techniques
decreases or prevents tree mortality • , promotes long term plant health
involves volunteers or youth site is highly visible
_helps restore tree health after a natural disaster
educates public about specific forest health problem
_other(list)
Project(&its proposed specific purpose&benefits)are eligible&appropriate. ® OK if: Not OK
Proposed program does NOT constitute normal maintenance: OK if: Not OK
No tree removal nor pruning is including EXCEPT as part of an educationldemonstration
or suppression program OK if: Not OK
MnRL Forest Health Needs Determination •
#7. Project Schedule
Proposed schedule is effective and appropriate to address community need:
Project can be completed within the proposed schedules(biological&administrative):
47 OK if: Not OK
Igiar OK if: Not OK
#9. Project Personnel&Participants
Project will utilize appropriate technical advice&assistance OK,if Not OK
Qualifications & responsibilities of community personnel are reasonable to manage < OK,if Not OK
project OK,if Not OK
Service vendors are qualified&appropriately licensed:
#10. Project Location
(if applicant is passing through$s to multiple landowners,only visit sample site).
Project will achieve overall project objectives:
What,if any, site conditions exist which may affect plant health&project success? 0 OK if: Not OK
(e.g.soil,drainage,utilities,pavement)
Treatment is appropriate for these site conditions(both biological&social): OK if Not OK
#12. Project Implementation
A biological survey&evaluation has been completed&clearly identifies the problem: 0 OK if: Not OK
Proposed treatments&actions are accepted&effective: < OK it Not OK
The proposed program addresses the problem over the entire affected area: ZIP OK if: Not OK
Number of treatmentsiactions is reasonable OK if: Not OK
Tinting of actions is reasonable: 42 0K if: Not OK
Any public information&education is appropriate&sufficiently detailed: OK if: Not OK
This project is part of an ongoing,related local forest health program. OK if. Not OK
#13. Monitoring Schedule
Proposed post-treatment evaluation(monitoring&inspection)is reasonable&complete: 4419 OK if: Not OK
Sufficient commitments have been made to complete proposed evaluation: 0 OK if: Not OK
OTHER RECOMMENDATIONS&COMMENTS:
MnRL Forest Health Needs Determination