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2015-04-16 Planning Commission Meeting Packet
CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING AGENDA Thursday, April 16, 2015 7:00 P.M. I. Call to Order II. Approval of Agenda pp g III. Approve March 12, 2015 Planning Commission Meeting Minutes (1) IV. Department/Commission Liaison/Other Reports V. Visitors/Public Comment This is an opportunity for the public to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. VI. Public Hearings A. Metropolitan Waste Control CUP—St. Croix Valley Wastewater Treatment Plant Piping Upgrades: Consider request for Conditional Use Permit to allow upgrades to aeration piping and outfall piping at the St. Croix Valley Wastewater Treatment Plant, located at 6163 St. Croix Trail N. (2) VII. New Business A. Discuss Potential Change of Planning Commission Meeting Day VIII. Old Business IX. Adjourn to Continued Annual Meeting X. Call Continued Annual Meeting to Order(3) A. Commissioner Terms B. Chair&Vice Chair Election XI. Adjourn Continued Annual Meeting&Reconvene Regular Meeting XII. Informational A. Upcoming Meetings: • Tuesday,April 28, 2015 City Council 7:00 p.m./City Hall • Thursday,May 14, 2015 Planning Commission 7:00 p.m./City Hall • Tuesday, May 26, 2015 City Council 7:00 p.m./City Hall • Tuesday, June 9, 2015 City Council 7:00 p.m./City Hall • Thursday, June 11, 2015 Planning Commission 7:00 p.m./City Hall B. Council Representative • Tuesday, April 28, 2015 —Commissioner Bye • Tuesday, May 26, 2015—Commissioner Kremer • Tuesday, June 23, 2015—Commissioner Nelson XIII. Adjourn. J ENCLOSURE 1 CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES Thursday,March 12,2015—Oak Park Heights City Hall Call to Order: Chair Kremer called the meeting to order at 7:00 p.m. Present: Commissioners Bye,Kremer,and Thurmes;City Administrator Johnson,City Planner Richards,and Commission Liaison Liljegren.Not Present:Commissioners Anthony and Nelson. II. Approval of Agenda: Commissioner Bye, seconded by Commissioner Thurmes,moved to approve the Agenda, with the Annual Meeting moved to the end of the Agenda. Carried 3 —0. III. Approval of February 19, 2015 Meeting Minutes: Commissioner Thurmes,seconded by Commissioner Nelson,moved to approve the Minutes as presented. Carried 3 - 0. IV. Department/Commission Liaison/Other Reports: City Administrator Johnson noted that the City was holding Open House events on Saturday March 14th at 10:00 a.m.and Monday,March 16th at 7:00 p.m.to talk about the Oak Park Crossing Park concept plans. Johnson noted that the concept plans are also available for viewing on the City webpage. Brief discussion commenced regarding existing parks and their usage. V. Visitors/Public Comment: None. VI. Public Hearings: A. Continued-Raduenz Dealership Properties LLC dba Stillwater Motors—5900 Stillwater Blvd.N.:Consider requests for Variance to sign requirements as they relate to numbers, height, and allowable square footage of sign area and sign face, to allow a 128 s.f. changeable copy sign, 50 feet in height along Hwy. 36, located at Stillwater Motors, 5900 Stillwater Blvd.N. City Planner Richards reviewed the March 5, 2015 Planning Report, noting that the applicant provided the Commission with an additional drawing perspective for the public hearing. Commission discussion ensued as to regulations of other cities that have automotive dealerships along their Hwy.corridors,staff recommendation that a 50 foot sign height not be allowed and that signage should be removed or incorporated so that the maximum signage for the site remains at less than 760 square feet, proposed conditions for consideration in the event the Commission votes to recommend the requested variance requests,maximum allowances for sign area and heights,review criteria utilized for staff recommendation,and the proposed sign size potentially being a distraction to motorists. • Planning Commission Minutes Mach 12, 2015 Page 2 of 4 Chair Kremer opened the public hearing and invited the applicant to address the Commission. D.J.Raduenz—Stillwater Motors introduced himself as the owner of the dealership and noted that the dealership is currently in the process of engaging the installation of the signage that has been approved by City Council. Mr. Raduenz engaged in conversation with the Commission as to the request and process, noting that the 50 foot sign height proposed was being sought as it was the recommendation of their sign company and added that the drawing provided to the Commission was created after discussion at the February meeting and depicts a combined sign, incorporating the Collision Center signage. Discussion ensued as to the 50 foot sign height and its intended purposes,clarifying that the purpose was to provide them with a better site line for motorists on Hwy. 36 and discussing at what point the sign proposed would actually become visible to motorists prior to reaching an exit from the highway to visit Stillwater Motors. Commissioner Kremer stated that he was not supportive of a 50 foot sign height. Continued discussion was had as to overall signage to the site, previous approvals, current number of wall and pylon signs, combining of sign messages into fewer signs, scale of proposed sign in relation to building,time element for work—applicant would like to install in the Summer, how changeable copy sign is to be utilized - applicant indicated that it would be used for advertising with words and images, and removal of existing signage to meet allowable overall sign area and numbers. There being no additional comment, Chair Kremer closed the public hearing. Commissioner Thurmes, seconded by Commissioner Bye,moved to recommend City Council Approval, subject to the amended conditions within the March 5, 2015 Planning Report, specifically that: • Variances—To allow an additional changeable copy pylon sign greater than 150 square feet,to allow for a 40 foot sign where a 30 foot sign is allowed, to allow for a changeable copy sign that will not meet the maximum changeable copy requirements, and to have the Applicant remove signage within 24 months from issuing the sign permit for the changeable copy pylon sign so that the overall square footage of signage on site shall be no more than 760 square feet. 1. All conditions of the Conditional Use Permit and Variance for Raduenz Dealership Properties LLC approved July 26, 2005 and January 13, 2015 shall remain in effect. 2. The proposed changeable copy sign shall not exceed 40 feet in height and 160 square feet in 160 square feet in sign face size. Planning Commission Minutes Mach 12,2015 Page 3 of 4 3. The Applicant shall remove signage within 24 months from issuance of the sign permit for the changeable copy pylon sign so that the overall square footage of signage on site shall be no more than 760 square feet. 4. The sign specifications and methods of illumination shall be subject to review and approval of the City Planner at the time of permitting. 5. A landscape plan for the area around the new sign shall be provided to the City and shall be subject to review and approval of the City Arborist. Carried 3 -0. VII. New Business: None. VIII. Old Business: None IX. Informational: A. Upcoming Meetings: • Tuesday, March 24, 2015 City Council 7:00 p.m./City Hall • Tuesday,April 14, 2015 City Council 7:00 p.m./City Hall • Thursday, April 16, 2015 Planning Commission 7:00 p.m./City Hall • Tuesday,April 28, 2015 City Council 7:00 p.m./City Hall • Thursday, May 14, 2015 Planning Commission 7:00 p.m./City Hall B. Council Representative • Tuesday, March 24, 2015—Commissioner Anthony • Tuesday, April 14, 2015—Commissioner Bye • Tuesday,May 26, 2015 —Commissioner Kremer Chair Kremer reminded the Commission that Planning Commission conversations are regulated by Minnesota's Open Meeting law. City Administrator Johnson asked Commissioners to contact him if they have a communication they would like to share with the balance of the Commission. They are welcome to email such communications to him with a request to share. Johnson reminded the Commission that City email is open to government data practice protocol. Commissioner Thurmes questioned trash enclosure requirements and how they apply to dumpsters at the City parks. Discussion was had as to enclosure requirements, use of the dumpsters, and as to vandalism at the park areas. Commissioner Thurmes, seconded by Commissioner Bye,moved to recommend that the Parks Department screen the trash containers at City parks. Carried 3 —0. X. Adjourn to Annual Meeting: Commissioner Thurmes, seconded by Commissioner Bye, moved to adjourn to Annual Meeting at 7:51 p.m. Carried 3 —0. Planning Commission Minutes Mach 12, 2015 Page 4 of 4 XI. Call Annual Meeting to Order: Chair Kremer called the Annual Meeting to order. A. Commissioner Terms Chair Kremer noted that the terms of Commissioner's Anthony and Bye are set to end in May. He added that Commissioner Anthony,who is also currently Vice chair, has expressed interest in reappointment if the meeting date could be changed to Tuesday, otherwise would not be able to as a result of other commitments. Brief discussion was had as to changing the meeting day to Tuesday or other possible days and Bylaws requirement that meeting follow the first City Council meeting of each month. Chair Kremer asked City Administrator Johnson to send communication to the Commission members to see if they were agreeable to changing the meeting day and what day, if any,would not work for them. Chair Kremer noted that Commissioner Bye will be finishing her second full term as allowed by the Bylaws in May and that she does have the option to seek a special one-year appointment from the City Council. Kremer noted that Commissioner Bye has indicated that she would not be seeking re-appointment and expressed that he appreciated both the personal and historical perspectives she brings to the Commission, adding that he hoped she would reconsider and seek reappointment. Brief discussion ensued as to Commissioner Bye's consideration of seeking reappointment. Commissioner Thurmes, seconded by Chair Kremer,moved to recommend City Council reappointment of Jennifer Bye to a special one-year term. Carried 2—0— 1, Bye abstained. Commissioner Bye, seconded by Commissioner Thurmes,moved to recommend City Council reappoint Robin Anthony to a second term. Carried 3 —0. B. Chair&Vice Chair Terms Commissioner Thurmes, seconded by Commissioner Bye moved to continue the Annual Meeting to March to address the office of Vice Chair, if needed. Carried 3 - 0. XII. Adjourn: Commissioner Bye, seconded by Commissioner Thurmes,moved to adjourn the meeting at 8:01 p.m. Carried 3—0. Respectfully submitted, Julie Hultman Planning&Code Enforcement Approved by the Planning Commission: ENCLOSURE 2 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC @PlanningCo.com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: April 9, 2015 RE: Oak Park Heights— St. Croix Valley Wastewater Treatment Plant— Upgrades to Aeration Piping and Outfall Piping — Conditional Use Permit FILE NO: 236.02 — 15.02 BACKGROUND Kyle Colvin, of the Metropolitan Council has made application for a Conditional Use Permit (CUP) to allow for upgrades to the aeration and outfall piping at the St. Croix Valley Wastewater Treatment Plant at 6163 St. Croix Trail North. The project will consist of demolition of the existing piping and installation of new piping and related facilities for aeration and the outfall to the St Croix River. Trees will be removed as part of the outfall improvements. The property is zoned I, Industrial District. The wastewater treatment plant is a permitted use within this district. The property is also in a River Impact District which requires a CUP for significant exterior changes to the facility. Attached for reference: Exhibit 1: Aeration Piping Modifications— Construction Narrative, Timeline and Pictures Exhibit 2: Outfall Repairs— Construction Narrative, Timeline and Pictures Exhibit 3: Summary of Work Exhibit 4: Air Photo with Property Lines Exhibit 5: Title Sheet— Project Areas (G11) Exhibit 6: Demolition Plan and Profile (CD1) Exhibit 7: Site Plan and Profile (CU1) Exhibit 8: Piping Sections—Aeration Piping Elevations (MP2) Exhibit 9: Tree Survey Exhibit 10: Tree Replacement Report— Kathy Widin, April 6, 2015 ISSUES ANALYSIS Project Description. The description of the projects and timelines for the construction is found in detail in Exhibits 1 and 2. A summary of the project is as follows: Aeration Piping: 1. Demolition and abandonment of existing above ground and below ground aeration piping and appurtenances. 2. Air pipe penetration through the roof of the existing blower building. 3. The installation of new above ground welded stainless steel aeration piping, fittings, valves and structural supports. 4. The installation of three new air flow meters and three new actuated valves including conduit, wiring and connections to the existing control system. The update to the aeration system was completed in December of 2014. Outfall Repairs: 1. Demolition of existing below ground outfall piping and appurtenances. 2. Installation of new RCP outfall piping, manhole and riprap. 3. Restoration of vegetated areas, asphalt, concrete surfaces and other areas affected by the work. 4. Conformance with requirements set forth by permitting agencies. The update to the outfall is expected to be completed by the middle of April, 2015. Comprehensive Plan. The Comprehensive Plan designates this area as industrial land use. The use of the property for a waste water treatment plant is recognized as industrial land use consistent with the maps and policies of the plan. Zoning Ordinance. The site is zoned I, Industrial District in which facilities such as the St. Croix Valley Wastewater Treatment Plant are a permitted use. The CUP is required to allow for the construction in the River Impact District. Trees/Screening. The Demolition Plan and Profile (Exhibit 6) indicates the trees that have been removed as part of the improvements to the outfall piping. Kathy Widin, the City Arborist has calculated a tree replacement requirement for the project at 96 inches which is the equivalent of 48, 2 inch caliper trees. The Metropolitan Council will be required to provide a tree replacement plan that will satisfy the requirement. 2 Lighting. City Staff has recognized that lighting at the wastewater treatment plant is not compliant with the standard for full cut off fixtures. The Metropolitan Council has agreed to do an inventory of their light fixtures and identify those that are not full cut off. The existing fixtures could be shielded to meet the requirements or replaced with higher efficiency fixtures that will be a cost savings. An inventory of the fixtures will be required with a plan for replacement or retrofit. Grading and Drainage. Any grading and drainage issues shall be addressed subject to review and approval of the City Engineer and the Middle St. Croix Watershed Management Organization. Department of Natural Resources. The Department of Natural Resources (DNR) has been notified of the request. The City has received no comment from the DNR on this project. Design Guidelines. There are no new buildings proposed as part of this project. The Design Guidelines do not apply with this application. Conditional Use Permit — River Impact District. The upgrades to the aeration systems and outfall piping at the wastewater treatment plant are subject to a CUP under the River Impact District. The Planning Commission should consider the environmental issues and impacts of the proposed project in making its recommendation. The conditional use permit criteria, found in Section 401.03.A.7 of the Zoning Ordinance, are found as follows: 1. Relationship to the specific policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed. 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilities of streets serving the property. 8. The impact upon existing public services and facilities including parks, schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all performance standards contained herein (i.e., parking, loading, noise, etc.). Due to the location of the improvements in an industrial area, and the fact that the facilities have been in place for a number of years and are now just being upgraded, City Staff recognizes no issue with the improvements outlined with this project. CONCLUSION AND RECOMMENDATION Based upon the preceding review, City staff recommends approval of the CUP for upgrades to the aeration and outfall piping at the St. Croix Valley Wastewater Treatment Plant at 6163 St. Croix Trail North in the River Impact District subject to the following conditions: 3 1. The Metropolitan Council shall be required to provide and implement a plan that will satisfy the requirement for tree replacement subject to review and approval of the City Arborist. 2. An inventory of building and site lighting shall be required with a plan for replacement or retrofit to comply with Zoning Ordinance standards. The freestanding and building lighting shall be brought into compliance with the Zoning Ordinance and subject to review and approval of City staff within one year of CUP approval. 3. Any changes to the grade or drainage associated with the project shall be subject to review and approval of the City Engineer and the Middle St. Croix Watershed Management Organization. 4. The City will not require conformance with the Design Guidelines for the project. 5. The plans are subject to review and approval of the Department of Natural Resources and any other state or federal regulating agency, if applicable. Pc: Julie Hultman 4 EXHIBIT 1 MCES Project No. 807810- St. Croix WWTP Aeration Piping Modifications Construction Narrative 9/16/14 Contractor begins aeration system modifications by installing pipe supports on the tanks. 9/25/14 Demolition of electrical equipment which interferes with the new pipe support locations. 10/14/15 Pipe support installation is completed. 12/9/14 Access hole is installed through the roof of the Blower Building for the new aeration piping. Flashing and roofing patch is installed. 12/19/15 Installation of aeration piping is completed. Future work will include installation and testing of the actuators in the Blower Building. Once this is completed, the Aeration Piping Modifications will be operational. Before photo depicting green underground air supply piping, along with new piping supports: s Arrk 2014/10/14 New aboveground air supply piping(south view): ,.., - --. 'jt o_ �a:..gym f New aboveground air supply piping (east view): v -1 ,r at,: ' I III, 1llli l . i, 11 fwlii '" ; _-. / ''''......''...::.._,.,..".''''''' ''''.-.- ' ,, / I ...qpr- New aboveground air supply piping (south view): �� ,, '' i '' 6�``' +: ' 1141;'! �' Piro �.� a F , New aboveground air supply piping (west view): .. r 4, a mtr.3s_- ui P 1i,. .i A• .: ._: .• 3102 11 : 03 EXHIBIT 2 Project No. 807810 St. Croix WWTP Outfall Repairs Narrative of construction activities 3/2/15 Outfall work begins. Trees marked and inventoried for clearing. Installation of temporary road begins. 3/3/15 City Forester on site to observe marked trees. 3/4/15 Clearing and grubbing begins. 3/9/15 Tree debris removed from site. BMP's installed including floating silt curtain, bio-logs,and staked silt fence. Mike Isensee informed of progress, but chose not to visit site. Pipe delivered. Begin fusion of conveyance piping. 3/11/15 Core-drill MH3 and install temporary conveyance pipe into river. Extended work hours approved by Operations to expedite completion of project. BMP's were maintained. 3/12/15 Plant shut down for transfer of flow to temporary conveyance pipe. Existing rip rap removed and stockpiled for reuse. Begin construction of coffer dam. Isensee notified and makes a site visit; he recommends adding BMP's at a drainage culvert from the Marina (STA 1+40 LT). This is done. 3/13/15 Installed trench box over the discharge end of the existing outfall pipe. Continued construction of the coffer dam, but work shut down by MCES due to turbid water. Sorenson, Isensee, and Adams on site to observe construction impacts. Discussed options and installed a second floating silt curtain outside of Curtain#1. Extra bio-log installed STA 4+00 to 4+60. Other BMP's maintained. 3/14/15 Continue coffer dam construction. Work suspended by MCES when silt plume reaches 2nd silt curtain. Plant outfall shut down at 10:15. Resumed placing coffer dam and the plume was contained by BMP's. However, when the Plant outfall was resumed at 12:50, so did the plume and work was suspended by MCES. A third silt curtain was installed at the conveyance discharge. Isensee and Adams were on site to observe. BMP's were maintained. 3/16/15 Set up sediment capture area (STA 4+40)with sediment sock, staked silt fence, and hay bales around the perimeter. A sump pump was installed within the trench box. Temporary road construction continued. Johnson and Isensee were on site to deliver a stop work order to take effect the next day. BMP's were maintained. Project No. 807810 St. Croix WWTP Outfall Repairs Narrative of construction activities 3/17/15 Sediment capture area is performing very well. Crew began demolition of existing pipe at the outfall and installed three new pipes. At 12:15,the Stop Work Order was officially terminated. 3/18/15 BMP's at the sediment capture area were reinforced. Contractor set up a settlement/filter tank to control silt. Crew continued with pipe demolition and replacement completing 4 joints. Crew worked on demolition of the concrete headwall and MH 1. Sorenson and Shodeen from DNR were on site at 1400. Sorenson stated the dewatering installation matches the submitted and approved Dewatering Plan. 3/19/15 Demolition of MH 1 and the Headwall continues. No pipe work today. Isensee on site 1330 to 1340. BMP's were maintained. 3/20/15 Dewatering is working well. Crew continued demolition of MH 1 and the Headwall. Continued pipe laying operation and demolished/installed 3 pipes. Clay trench dam constructed at STA 4+63. Begin stabilization rock above the trench dam, per plan. BMP's were maintained. 3/23/15 Dewatering to the filter tank and settlement area continues to work well. Contractor continued pipe installation and completed five lengths today. AET conducted compaction testing. Survey crews checked pipe grade and alignment. BMP's were maintained. 3/24/15 Dewatering method is working well. Removal and installation of 36" RCP pipe continues with 5 sections installed today. AET took density tests,all passed. Crew is checking in to survey hubs for grade and alignment. BMP's were maintained and more bio-logs were added to the disturbed area above the river. 3/25/15 Dewatering method is working well. Removal/installation of outfall pipe continued with 3 lengths placed today. AET took density tests,all passed. BMP's were maintained. Isensee was on site to inspect and said everything looked good. 3/26/15 Dewatering method is working well. Demo/installation of 6 lengths of RCP continued today. BMP's were maintained. 3/27/15 Dewatering is working well. Demo/installation of 1 length of RCP pipe today. BMP's maintained. Installed poly cover over disturbed soil out to coffer dam due to predicted rain. Tree survey conducted on MCES property. Property line was surveyed. Project No. 807810 St. Croix WWTP Outfall Repairs Narrative of construction activities St. Croix Wastewater Treatment Facility MCES Project Number 807810 Shank Mechanical Project Number 1266 Lametti &Sons, Inc. Project Number 14300 Lametti &Sons, Inc. 14 Day Look Ahead- Updated: March 27, 2015 This narrative will provide a look ahead of what work is anticipated to take place for the next 14 days*. *The work may be completed utilizing multiple crews working in multiple areas of the project. *Work may be completed during daytime hours and/or night time hours as approved. *The work is subject to change without notification. *Our work is weather dependent including but not limited to; precipitation, wind, lightning, frost, snow, high water, excessive heat, cold or other hazards that may provide for unsafe work conditions. Anticipated Progress: 1. Pipe and MH 2 installation will be completed. 2. Big Bag Cofferdam will start.Approximately Tuesday, 3-31-15. It is anticipated the install duration is 4 days. 3. Water will be pumped out of the Big Bag Cofferdam and cleaned through the filter box system. 4.Trench box and soil will be removed from the river. 5. River bottom material will be installed. 6. Rip Rap will be placed. 7. Big Bag Cofferdam will be removed. 8. By-Pass will be removed. 9. Site will be de-mobilized. 10. Site will be either temporarily seeded or permanent seed installed depending on weather. In either case erosion control cover will be placed. Lametti anticipates being off site by Friday, 4-17-15 Project No. 807810 St. Croix WWTP Outfall Repairs Narrative of construction activities New 36"RCP pipe: rr. 0410iitt , et*. Coffer dam in river/removal&replacement of river piping: ravi • • Project No. 807810 St. Croix WWTP Outfall Repairs Narrative of construction activities Replacement of river piping: ... . to .. ' te Replacement of river piping: * ,I � gar t T ,� 4 ; 4 ,i i , „,_ .. ifill ' ! t, ' --',' '1. 1 -,,,,, s 1 ... i, u "ter p ° •' •. -,« -., and:.., -‘ * ort ..,illit,, , 19 12;?C"- Project No. 807810 St. Croix WWTP Outfall Repairs Narrative of construction activities Removal of headwall in river: s .- '' t ' 4:Ist\ **. . '41 ‘ 1■ —1..... . :4' # fl iird Pi c.i- . • y. sy , 6 Removal of headwall in river: mum 1 , 2. 'a Project No. 807810 St. Croix WWTP Outfall Repairs Narrative of construction activities Removal of upstream river piping: 1.,,,,:ii:;....,. 7....____,...„ .,,f, _____ _ . *,,. . .., ,. y ■ t 114.0111.110111111.11611°'' Removal of upstream river piping: ,,\F.\\ ci, ,f# - i i f ;,,,,.„ '4.:,.. ,.4 ' i ,Ik iNosi i, , ‘ ..- , , L . - , , 1 , IT IF II , .i � ', &,;ka,,,, ai . V to Project No. 807810 St. Croix WWTP Outfall Repairs Narrative of construction activities Replacement of upstream river piping: , , - ‘ 1A'.^ , litNi% V ' it i M1�� } "` ^.. im> 41.w �, 4 Poly cover over coffer dam: i ' ' .- a Project No. 807810 St. Croix WWTP Outfall Repairs Narrative of construction activities Poly cover over excavation area: e ' r ", 1' i ft 0. ' r.... : I,0: , slot, ii 00 _ 4 /al t :,1404,' i. l�NI ," r 1 4S �ii j +4 f ftr 3 v— °` . te.:.. Installation of poly cover over excavation area: Wit " I ;a 4F 1, t iit. , i 4iri. . .,. _ .. , -17.. .._,..„,„..,,,,,, -. ,v.......,„ , i . ,-,4,,,,- ,r4„,.....4, - -- e. ,..-., f,„„,, _ ,,,.. ...... _ . _ 2a-15!r Z •.1 .,, , EXHIBIT 3 Metropolitan Council Environmental Services SECTION 01010 SUMMARY OF WORK PART 1 GENERAL 1.1 SECTION INCLUDES A. Basic description of the Work, CONTRACTOR use of the premises, and COUNCIL occupancy requirements. B. Related work under other Contracts. C. Work by COUNCIL and COUNCIL furnished products. D. Sequencing and scheduling requirements. E. CONTRACTOR use of the site and premises. 1.2 LOCATION OF WORK A. The Work of this Contract is located within the following plant sites: 1. Project A: St. Croix Valley WWTP Aeration Piping Modifications and Outfall Repairs- St. Croix Valley Wastewater Treatment Plant, 6163 St. Croix Trail, Stillwater, Minnesota 55802. 2. Project B: Empire WWTP Headworks Ventilation Improvements—Empire Wastewater Treatment Plant, 2540 W. 197t St., Farmington, MN 55024. 3. Project C: Empire WWTP RAS Chlorination - Empire Wastewater Treatment Plant, 2540 W. 197th St., Farmington, MN 55024. 4. Project D: Eagles Point WWTP Locker Room Improvements— Eagles Point Wastewater Treatment Plant, 9211 110t Street South, Cottage Grove, MN 55016 1.3 WORK DESCRIPTION A. The Wo of this Cntract i, Iud z „ - .. 1. • Aeration Piping Modifications and Outfall Repairs a. Demolition and abandonment of existing above ground and below " ground aeration piping and appurtenances b. Air pipe penetration through the roof of the existing blower building c. The installation of new above ground welded stainless steel aeration piping, fittings, valves and structural supports d. The installation of three new air flow meters and three new actuated valves including conduit, wiring and connections to the existing control system e. Demolition of existing below ground outfall piping, and appurtenances f. Installation of new RCP outfall piping, manhole and riprap MCES Project No 807810,800614,807820 Summary of Work Contract No. 13P219 01010-1 v J Metropolitan Council Environmental Services g. Restoration of vegetated areas, asphalt and concrete surfaces and other areas affected by the work h. Conformance with requirements set forth by permitting agencies .....)(-- 2. "roject B:ry' "` mpire WWTP Headworks Ventilation Improvements a. Provide a new natural gas fired, 7100 CFM make-up air unit for additional ventilation to the building's main floor level. b. Provide a new 7100 CFM exhaust air system connected to the t -e -xisting hoods located in the main level Truck Bay. c. • •vide an underground natural gas service for-the new make up air un d. Modi return air ductwork in the Grit Pump Room. e. Gener- , Structural and Electrical construction associat-• with the new ma' - up and exhaust systems. f. Measure, djust and record all existing and new air h, dling systems within the b,'Iding. g. Modify the e .ting 10-inch exhaust ducts located• the Lower Level Screen Room I.866.0').to create a 3-foot rem• able section of vertical ductwor Power wash the interior of t existing 10-inch exhaust ducts with of water to remove scu -nd grease. h. Installation of bird n. ing at UV Roof. 3. Project C: Empire WWTP • 'S Chlorin. ion a. Installation of a heated,do •le-walle-, 3,000 gallon chemical storage tank for sodium hypochlorite. b. Temperature, level, and leak • -t- or sensors for the storage tank and other miscellaneous tank it: ■ s, c. Reinforced concrete pad with f a u iation and sump for the chemical tank, d. Two peristaltic, chemical f pumps =nd associated piping, e. Electrical wiring and cont •Is for the ch=mical pumps, f. Emergency eyewash- ower station, pi,'ng and controls, and 4. Project D: Eagles P.•• t WWTP Locker Roo Improvements a. Adding a 12'-6"x 1='-6"addition to the locker •om, b. Complete interior enovation of the Eagles Poin;WWTP men's locker room c. Removal and -placement of interior finishes, d. One non-A 9 ' shower, e. Relocatio i f lockers, f. Salvage 'f existing lockers to be combined with new loc ers, g. Install- on of heated floor system, h. Reno ation and upgrade of HVAC system, i. Inst lation of two new sinks, j. M• •ification of woman's locker room by extension of interior w- I and i,stallation of a double swing privacy door. k. nstallation of bi-fold door and shelving at new closet in main hall y. I. Installation of bird netting at UV Roof. MCES Project No.807810,800614, 807820 Summary of Work Contract No. 13P219 01010-2 4 , 4, : # ,R.gE i, W Hy aP J moo: .. c O g,xgPgric 1. 1 O a) "sty u) 0 , : raj w gg �N '�' '#d 9 dR • Q (ate < .a ... -04‘ " ,�., :a_; .art t t 141 4 .. ,-- '‘.-. ,-,., .., . . -.,,i,t,7 14,,t. ,,,,, ii. -..,I . , , - 1 lk • .,-, . .,� k7• y - i *......14,7 4_,, it ,,,,,,, ...of: ‘t -.:.„,,,,„ } , ' 11 h i S;ir_ Y r ,it ., ,ro + , Y? 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After completing the calculation I arrived at a Tree Replacement Requirement of 106.8 inches. As stated in the Oak Park Heights Tree Preservation Ordinance#1307, because the project was removing less than half of the existing significant trees on the site, I also applied a 10%reduction in replacement inches required. The final total for the Tree Replacement Requirement for this project (rounded to the nearest whole number value)is then 96 in.,which is the equivalent of 48,2-inch caliper trees. Please contact me if you have any questions regarding this report. Kathy Widin Arborist-Forestry Consultant City of Oak Park Heights 1 ENCLOSURE 3 City of Oak Park Heights 14168 Oak Park Blvd. N.—P.O. Box 2007 Oak Park Heights,MN 55082 Phone:651.439.4439 Fax:651.439.0574 Memo To: Planning Commission From: Julie Hultman Date: April 10,2015 Re: Continued Annual Meeting Attached is the original enclosure from the March meeting. Recall that: ➢ Robin Anthony is able to seek a full term reappointment and Jennifer Bye a special one-year appointment should they desire. ➢ That the Commission did make Commission Term appointment recommendations at the March meeting. The recommendations are subject to Commissioners Anthony and Bye being willing to seek reappointment. ➢ No action was taken on election of Officers. Please refer to the March meeting Minutes in your April meeting packet for the activity taken relative to the Annual Meeting. The Commission should revisit the Commission elections and move to reaffirm or amend the motions made based on the willingness of Commissioners Anthony and Bye to seek reappointment. If needed,the election of Officer(s) shall also occur. ENCLOSURE 1 City of Oak Park Heights Memo To: Planning Commission From: Julie Hultman Date: March 6, 2015 Re: Annual Meeting -Commissioner Terms and Officer Election I. Commissioner Terms: Robin Anthony: Currently completing first full term, culminating May 31, 2015. Jennifer Bye: Currently completing second full term, culminating May 31, 2015 Jim Kremer. Currently completing first full term, culminating May 31,2016. Beth Nelson: Currently completing first full term,culminating May 31,2016. Dan Thurmes: Currently completing second full term, culminating May 31,2017. D Commissioner Anthony may seek reappointment to a second 3-year term and should indicate, at this meeting, whether or not she desires to seek City Council reappointment to the Planning Commission. D Commissioner Bye has completed to full terms and per the Commission Bylaws may seek a one-year appointment from the City Council. Commissioner Bye has been contacted as to her interest and will not be seeking a one-year term appointment. II. Election of Chair and Vice Chair: Planning Commission Bylaws Article 4 Officers, Duties and Election of Officers, section D, which states: "Terms.The Planning Commission officers shall be elected from among its appointed members for the term of two years. No member shall serve as Chairperson or Vice- Chairperson for more than two consecutive terms. The election shall occur at the Planning Commission's annual meeting." The Commission elected Commissioners Kremer as Chair and Commissioner Anthony as Vice- Chair at their 2014 Annual Meeting for a two year term, which will conclude at the 2016 Annual Meeting. Commissioner Term Details and Planning Commission Bylaw are attached for your convenience. City of Oak Park Heights Staff Recommendation: Commission Terms If Commissioner Anthony expresses her desire to seek City Council appointment to a 3-year term, staff recommends that the Commission: 1. Recommend City Council appointment of Commissioner Anthony, to a 3-year term on the Planning Commission, beginning June 1, 2015 and expiring May 31, 2018. 2. Direct City staff to advertise for Planning Commission applicants, with an application deadline of Friday, May 1, 2015. 3. Add "Set the Date and Time for Applicant Interviews" Under New Business and set the date and time for applicant interviews prior to their regular meeting on Thursday, May 14, 2015 but no earlier than 6:00 p.m. Election of Chair and Vice Chair 1. Unless either member desires to be relieved of the duty or if Commissioner Anthony is not seeking reappointment, there is not a need to elect a new Chair or Vice Chair. CITY OF OAK PARK HEIGHTS S PLANNING COMMISSION (Information in this document is for City Hall/Commission Use Only) Term Chair: Jim Kremer 2013-2016 (03/14—03/16) 5475 Oakgreen Place N. Oak Park Heights, MN 55082 351-7448 Email: mbiim87(a amail.com Vice Chair: Robin Anthony 2012-2015 (03/14—03/16) 13992 55th St. N. Oak Park Heights, MN 55082 206-4882 Email:robinanthonvacomcast.net Commissioners: Jennifer Bye 2012-2015 15269 Upper 61st St. N. Oak Park Heights, MN 55082 335-9042 Email:jennvbve(amsn.com Beth Nelson 2013-2016 6216 Lookout Trail N. Oak Park Heights, MN 55082 238-2872 Email: bethnelson3(asimail.com Dan Thurmes 2014-2017 5610 Newberry Ave. N. OakPark Heights, MN 55082 275-8969 Email: danacssurvev.net > All terms run from May 31 to May 31 and are 3-year appointments City Staff/Representatives: Oak Park Heights City Hall Fax: 439-0574 P.O. Box 2007 Main Number:439-4439 Oak Park Heights, MN 55082 Eric Johnson 651-439-4439 Scott Richards City Administrator City Planner E-mail:eaiohnson( citvofoakparkheiahts.com Mike Liljegren 651-351-2742—Home Julie Hultman 651-439-4439 City Council/ Planning&Code Enforcement Commission Liaison E-mail: ihultmanc citvofoakparkheiahts.com E-mail: lilieprensacomcast.net Mike Runk 651-439-5458-Home City Council/Commission Liaison Alternate E-mail: mirunkOcomcast.net Updated:November 7,2014 it Summary of Commissioner Terms: Robin Anthony: Currently completing first full three year term, culminating May 31, 2015. Currently fulfilling 1st Full Vice Chair Term. Filled partial Vice Chair term of outgoing Vice Chair Dougherty(ended 03-2014).Term culminates March, 2016. Jennifer Bye: Currently completing second full three year term culminating May 31, 2015. Jim Kremer: Currently completing first full term, culminating May 31, 2016. Currently fulfilling 1st 2-year term as Chairperson culminating March, 2016. Beth Nelson: Currently fulfilling first full term, plus partial uncompleted term of Chuck Dougherty who was elected to City Council and had his last meeting in December, 2012. Term February 14, 2013 to May 31, 2016. Dan Thurmes: Currently fulfilling first full term, culminating May 31,2017. Updated:November 7,2014 CITY OF OAK PARK HEIGHTS PLANNING COMMISSION BYLAWS (With Amendment Endnotes) ARTICLE 1 - ORIGIN AND POWERS A. Authorization. The City is authorized and empowered to establish a Planning Commission by the provisions of Minnesota State Statutes 462.354. B. Establishment. The Planning Commission was created in an advisory capacity by action of the Oak Park Heights City Council on April 14, 1998 by the adoption of Ordinance 210 and the amendment of Section 401, the Oak Park Heights Zoning Ordinance. ARTICLE 2— DUTIES AND OBJECTIVES A. Advisory Capacity. The Planning Commission is designed to serve in an advisory capacity to the Oak Park Heights City Council. B. Objectives. The objectives of the Planning Commission are to make recommendations to the City Council which will guide the development of land, services and facilities within the City, so as to promote the public health, safety and general welfare. C. Public Hearings. The Planning Commission shall hold public hearings for variances, conditional use permits, subdivisions, PUD permits, and other applications to the City in accordance with the City Zoning Ordinance and shall make recommendations on said applications to the City Council. D. Special Public Hearings. The Planning Commission may hold such public information hearings as the City Council deems necessary and may make recommendations on applications for building permits or site plan review when requested by the City Council. ARTICLE 3 — MEMBERSHIP A. Voting Members. The Planning Commission shall consist of five citizen members who are eligible voters residing within the Oak Park Heights City limits and who are appointed by the City Council. B. Ex-Officio Members. There shall be a City Council person designated by the Mayor, with the consent of the City Council, to be a liaison to the Planning Commission. Such City Council person shall serve without voting power and in a capacity as ex-officio to the Planning Commission. The Mayor, with the consent of the City Council may also appoint non-voting, ex-officio members to represent other groups or organizations from the community. C. Terms. The five members of the Planning Commission shall be appointed by the City Council.' All such appointments shall initiate and be established by resolution of the City Council. The term of each member shall be for three years with initial terms being staggered by the City Council resolution of appointment. Unless extended by special order of the City Council for a period of one year; no member shall serve more than two consecutive terms on the Planning Commission. D. Absenteeism. If any voting member fails to attend three consecutive meetings or a total of four meetings (or 25 percent) 2 during the calendar year, the City Council shall be notified with a recommendation by the Planning Commission. Planning Commissioners shall notify the Chairperson or City staff when an absence is anticipated. E. Removal. Any member of the Planning Commission may be removed at any time by a four-fifths (4/5) vote of the City Council with or without cause. F. Compensation. Compensation of Planning Commission members as selected by the City Council shall serve without compensation except as otherwise established by resolution of the City Council. G. Training. The Chairperson and the City staff shall meet with each new Planning Commissioner to explain Planning Commission procedures. Within the first year of appointment, each new Planning Commissioner shall attend a Government Training Service, Planning Commission training session at City expense. H. Resignation. A member who wishes to resign shall submit a written resignation to the Chairperson, who shall in turn forward the same to the City Council. Vacancies. Vacancies occurring within the Planning Commission shall be filled for the balance of the appointment by the City Council. 2 Ili ARTICLE 4— OFFICERS, DUTIES AND ELECTION OF OFFICERS A. Officers. The officers of the Planning Commission shall be Chairperson and Vice-Chairperson. B. Duties of the Chairperson. The Chairperson shall preside at all meetings, appoint Planning Commission members to committees, appoint Planning Commission representatives, rule on procedural questions (subject to reversal by a two-thirds (2/3) vote of those members in attendance), meet with all newly appointed members, exercise the same voting rights as other Planning Commissioners and carry out such other duties as are assigned by the Planning Commission or by the City Council. C. Duties of the Vice-Chairperson. The Vice-Chairperson shall act in the absence or inability to act of the Chairperson, and in such instances shall have the powers and functions of the Chairperson. D. Terms. The Planning Commission officers shall be elected from among its appointed members for the term of two years. No member shall serve as Chairperson or Vice-Chairperson for more than two consecutive terms. The election shall occur at the Planning Commission's annual meeting. E. Vote. Candidates for office receiving a majority vote of the entire membership (three-fifths (3/5)), shall be declared duly elected. F. Date of Office. Newly elected officers shall take office at the annual meeting in March. G. Vacancies. Vacancies occurring in the offices of the Planning Commission shall be filled immediately by the above election procedure. ARTICLE 5 — MEETINGS A. Annual Meeting. An annual organizational meeting shall be held the second3 Thursday in March of each year. Election of officers shall be conducted at that time. B. Regular Meetings. Regular meetings of the Planning Commission shall be held at 7:00 PM on the Thursday's immediately following the first regular City Council meeting of each months in the City Hall Council Chambers. The regular meeting date of the Planning Commission may be changed by resolution of the City Council. C. Special Meetings. Special meetings may be called at the discretion of the Chairperson, after consultation with City staff. 3 D. Notice of Meetings. Notice in writing of all regular and special Planning Commission meetings, setting forth the time, place and agenda of such meetings, shall be mailed by the City staff to all Planning Commission members at least five days in advance of each meeting. E. Site Investigation. Prior to each meeting, all Planning Commission members shall endeavor to visit any properties to be discussed at the meeting. F. Planning Commission Representative at City Council Meetings. Each Planning Commission member shall in turn represent the Planning Commission at regular City Council meetings. ARTICLE 6 — PRE-MEETING PROCEDURES A. Agenda. The agenda for each meeting of the Planning Commission shall be developed in writing by the City staff and shall be available at the City Hall prior to each meeting. B. Withdrawal. If a petitioner or applicant desires to withdraw a matter from an agenda, such request must be submitted to the City staff in writing, and if any public notice has been given, all persons appearing at the noticed hearing on said petition or application shall be entitled to be heard. ARTICLE 7 — PUBLIC HEARING PROCEDURE A. Time. The time of each public hearing shall be stated on the agenda, and no hearing may begin before this time. Each hearing shall begin as soon as possible after this time. B. Presentation. If a public hearing is required for a request by a petitioner, the petitioner or an appointed representative shall state the request, explain the proposal and answer questions of the Planning Commissioners. If no petitioner is involved, the Chairperson or the City staff member shall explain the purpose of the hearing. The Chairperson may impose reasonable restraint upon the number of times one individual may speak. C. Termination of Hearing. The Chairperson may close a public hearing after hearing those present who care to speak, or any member may move to continue the public hearing until a specified date. If a hearing on the petitioner's request is closed, the Planning Commission shall make a recommendation to the City Council within 30 days following the close of the hearing. If a hearing is continued, mailed notices of the continuation may be requested by any voting member. 4 ARTICLE 8 — MEETING PROCEDURES A. Rules of Order. Unless otherwise specifically designated, Roberts Rules of Order, as most recently revised, shall govern the meeting procedure. B. Quorum. A majority of the voting membership (three-fifths (3/5)) shall constitute a quorum for meeting purposes. C. Conflict of Interest. Whenever a Planning Commission member shall have a direct or indirect personal or financial interest in an application or petition before the Planning Commission, that member shall declare such interest and excuse himself/herself from the discussion and vote. D. Agenda. The order of business at regular meetings generally shall be as follows: 1. Call to order. 2. Roll call of members. 3. Approval of the minutes of the previous meeting. 4. Public hearings. 5. Informational hearings. 6. Old business. 7. New business. 8. Adjournment. E. Appearance of Petitioner. No application or petition shall be given final approval unless the applicant or petitioner appears personally or by representative at the hearing called thereon, or unless he/she makes satisfactory explanation or presentation in lieu thereof. F. Tabling. A tabling motion, if passed, has the effect of laying a matter over until the next regular meeting, unless otherwise specified. G. Reports. Any matter may be tabled for a technical report or study which the Planning Commission may make or request of the petitioner, the City staff, the City Attorney, the City Engineer or other sources. Such report shall be presented to the City staff for forwarding to the Planning Commission at least five days prior to the meeting at which said matter will be heard again. H. Non-Agenda Matters. No binding or final action may be taken on any matter not on the written agenda except by unanimous vote of the members in attendance or four-fifths (4/5) vote of the entire membership. 5 ARTICLE 9 — COMMITTEES A. Planning Commission Committees. The Planning Commission may establish committees of its own membership for a specific purpose and duration. B. Ad Hoc Committees. The Planning Commission may request that the City Council appoint other members of the community to Ad Hoc Commission committees, which may be created by the Planning Commission for a specific purpose and duration. At least one voting member of the Planning Commission also shall be appointed to each such committee. ARTICLE 10 — RECORDS A. Minutes. The City shall supply a secretary at all regular and special meetings of the Planning Commission who shall be responsible for taking full and complete minutes and record all such meetings. The City staff shall be responsible for keeping a record of all Planning Commission resolutions, transcriptions, minutes and findings. B. Open Meetings. All meetings shall be a matter of public record. • S:\Planning\Bylaws\Bylaws With Amendment Endnotes.doc 'Amended June 8, 1999; striking"each to serve annually." 2 Amended June 8, 1999; inserting "(or 25 percent)." 3 Amended December 28, 1999; meeting day change(see endnote 4)resulted in change of annual meeting date from third Thursday to the"second"Thursday in March of each year. 4 Amended December 28, 1999; amending the regular meeting day from the third Thursday to the "second"Thursday of each month. 5 Amended February 8, 2011; striking the word "second"before the word Thursday and inserting "immediately following the first regular City Council meeting,"after the word Thursday. 6