HomeMy WebLinkAbout04-07-2015 Council PacketThe Oak Park Heights City Council will be holding the
2015 Board of Appeal and Equalization at 6:00 p.m.
on Tuesday, April 7, 2014 at the Oak Park Heights City Hall
CITY OF OAK PARK HEIGHTS
TUESDAY, APRIL 7, 2015
CITY COUNCIL MEETING AGENDA
Commencing immediately following the conclusion of
6:00 p.m. Worksession and Board of Appeal and Equalization
7:00 p.m. I.
Call to Order/Pledge of Allegiance/Approval of Agenda
Estimated
times
7:05 p.m. II.
Council/Staff Reports
A.
Mayor McComber
B.
Councilmember Dougherty
C.
Councilmember LiIjegren
D.
Councilmember Runk
E.
Councilmember Swenson
F.
Staff
• Recycling Award (pg. 3)
7:10 p.m. III. Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda (Please
limit comments to 3 rninutes in length).
7:15 p.m. IV. Consent Agenda (Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Worksession Notes — March 24, 2015 (pg. 5)
C. Approve City Council Minutes -- March 24, 2015 (pg. 7)
D. Approve Earth Day 2015 Proclamation (pg. 11)
E. Authorize Staff to Hire RCM for Pothole Hot Patching (pg. 13)
F. Authorize Staff to Contract with Stripe Right for Traffic Control Street Line
Painting (pg. 21)
G. Approve Resolution Granting American Cancer Society, Inc. to Conduct a One -
Day Raffle at Stillwater Area High School on August 7, 2015 (pg. 27)
H. Affirm Action on Finance Department Personnel Matters (pg. 31)
7:20 p.m. V. Public Hearings
None
7:20 p.m. VI. Old Business
A. St. Croix River Crossing Project Update (no enclosure)
B. Street Reconstruction Update (no enclosure)
7:25 p.m. VII. New Business
A. Schedule City Council Work Session — Discussion of Oak Park Crossing Park
Possible Improvements (pg. 33)
Page l of 34
7:30 p.m. VIII. Other Council Items or Announcements
7:35 p.m. IX. Adjournment
Agenda
April 7. 201
Pa -e 2
Page 2 of 34
a .
Oak Park Heights
Request for Council Action
Meeting Date April 7, 2415
Agenda Item Recycling Award
Time Req. 4
Agenda Placement Staff Reports
Originating Department/Requestor Adminis n/Jennifer Pinski
i
Requester's Signature -
Action Requested Receive Inforn-iation
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 3 of 34
j City Of
Oak Park Heights
14168 Oak Park Blvd. N . Box 2007.Oak Park Heights, MN 55082. Phone (651) 439-4439 • Fax (651) 439-0574
April 3, 2015
Melisa McGinley
5814 Nutmeg Court North
Oak Park Heights, MN 55082
Dear Ms. McGinley:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two
residents each month with their choice of an award of $25.00 or a fire
extinguisher and/or smoke detector(s).
Your residence was checked on Thursday, April 2, 2015, to determine if you
had your recycling bin out with your regular garbage. Your recycling was out
and ready for collection; therefore, you are one of this month's winners.
Please contact me at 439-4439 to let me know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in
the City's recycling program.
Congratulatio sI
)erini4r Pinsk!
Deputy Clerk
TREE CITY U.S.A.
Page 4 of 34
P
:. Park Heights
�' r Council Action
Meeting Date April 7, 2015
Agenda ltein Approve Worksessioia Minutes — March 24, 2015
Time Req, 0
Agenda Placement Consent
Originating
Requester's Signature
Action Requested Approve
ennifer Pinski
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 5 of 34
CITY OF OAK PARK HEIGHTS
CITY COUNCIL WORKSESSION NOTES
TUESDAY, MARCH 24, 2015 AT 6:30 P.M.
Present: Mayor McComber, Councilmember Swenson, Councilmember Dougherty, Councilmember
Liljegren, Councilmember Runk, City Administrator Johnson, City Attorney Vierling, City Engineer
Mlejnek, and Deputy Clerk Pinski. Also present: Lee Mann from Stantec.
1. Call to Order: Mayor McComber called the meeting to order at 6:30 p.m.
2. Lee Mann from Stantec: Mayor McComber stated the City Council was concerned about
stability of Stantec with the recent changeovers. She said they wanted one engineer to stay
through the upcoming construction. Lee Mann from Stantec stated that the plan was that Cristina
Mlejnek was going to be there for the long term. He stated he would do everything in his power
to ensure that. Councilmember Swenson stated they were also concerned about the lack of
communication when there were changes upcoming. Mr. Mann took note and stated
communication would improve. City Administrator Johnson stated he would like the engineer to
do more pulling rather than catching up, and he realized there was a learning curve with the new
engineer.
No action taken.
3. Street Reconstruction — Area D: Mayor McComber and Councilmember Swenson suggested
the City do half of the road. City Administrator Johnson stated they could not do half of 65t" street.
City Engineer Mlejnek stated they could do a step -joint on Osman Avenue. Johnson stated staff
would have to go back to the contractor to get a new bid on alternate 5. City Attorney Vierling
reported the change would be in the form of a change order. Councilmember Runk suggested
taking 65' Street out of the project if Stillwater would not do it. Councilmember Swenson stated
council would take action at their March 24 City Council meeting to decline the $10,000 request
from Stillwater, get a cost estimate for half of Osman Avenue, and send a letter to the City of
Stillwater requesting their participation in the project by April 21 because the City would be
awarding the contract on April 28.
No action taken.
4. Adjourn: The meeting was adjourned at 6:56 p.m.
Page 6 of 34
Oak Park Heights
Request for Council Action
Meeting Date April 7, 2015
Agenda Item Approve City Council Minutes — March 24, 2015
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Adpitstration/Jennifer Pinski
Requester's Signature
Action Requested A
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached,
Page 7 of 34
CITY OF OAK PARK HEIGHTS
TUESDAY, MARCH 24, 2015
CITY COUNCIL MEETING MINUTES
L Call to Order/Pledte of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 7:00 p.m. Present: Councilmembers Dougherty,
Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, City
Attorney Vierling, Police Chief DeRosier, City Planner Richards, and City
Engineer Mlejnek. Absent: None.
Councilmember Swenson, seconded by Councilmember Liljegren, moved to
approve the Agenda. Carried 5-0.
IL Council/Staff Reports:
A. Mayor McComber: She reported that the next Parks Commission meeting
was set for April 20 at 7:00 p.m.; there was a vacancy on the Parks
Commission and interested residents should contact City Hall; the Metro
Cities Annual Meeting was set for April 16; the League of Minnesota
Cities Conference registration was open; and Clean-up Day was set for
May 2.
B. Councilmember Dougherty: No report.
C. Councilmember Liljegren: No report.
D. Councilmember Runk: He reported that the Middle St. Croix Watershed
Management Organization approved the City of Oak Park Heights' Street
Reconstruction Project.
E. Councilmember Swenson: No report.
F. Staff: Deputy Clerk Pinski reported that Tom and Lynn Foster of 5569
Ozark Avenue North and Lori Foley of 5646 Penrose Avenue North were
chosen as the recycling award winners for the month of March.
III. Visitors/Public Comment:
Miriam Simmons, Board Member of Stillwater Area Foundation, notified the City
Council of their Great Idea Competition to apply for grant funding. She provided
a poster to be displayed at City Hall.
Dennis Bloom of Stillwater Area Public Schools shared information on the
upcoming bond request. He provided the City Council with a handout detailing
the proposal.
Page 8 of 34
City Council Meeting Minutes
March 24, 2015
Page 2 of 3
Mike Beer, Project Manager at MNDOT, provided a presentation on the
upcoming spring and summer construction for the St. Croix River Crossing
project. Mayor McComber asked if there was going to be a "Welcome to Oak
Park Heights" sign at the bridge. Mr. Beer stated he would look into it. She also
questioned if the City signs that were removed would be put back up. Beer stated
he would look into that as well.
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Worksession Notes — February 24, 2015
C. Approve City Council Minutes — February 24, 2015
D. Approve City Council Worksession Notes — March 18, 2015
E. Approve Pay Request 97 — Hardrives — Street Reconstruction $160,752.62
F. Award 2015 Linear Park Planting Project to Instant Green Tree Planting
G. Authorize Staff to Enter into Agreement with Green Touch Lawn Care for
Lawn Care Service
H. Authorize Staff to Enter into Contract with St. Croix Sweeping for Street
Sweeping
Councilmember Swenson, seconded by Councilmember Runk, moved to approve
the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings: None
VI. Old Business:
A. St. Croix River Crossing Project Update: Update: City Administrator Johnson
reported that punch list items needed to be completed, and he assumed that
would be done when the weather warmed up. He stated the City received
a draft set of as-builts on elements that were not constructed to
specifications. He stated staff would need to review those.
B. Street Reconstruction Update: City Administrator Johnson provided the
City Council with a draft Resolution ordering a Special Assessment
Hearing. Councilmember Runk, seconded by Councilmember Swenson,
moved to approve the Resolution as drafted. Roll call vote taken. Carried
5-0.
Councilmember Runk, seconded by Councilmember Liljegren, moved to
direct staff to write a letter to Stillwater in response to their letter from last
week with appropriate language that the City declined their request for
$10,000. Carried 5-0.
Councilmember Runk, seconded by Councilmember Swenson, moved to
direct staff to send a letter inviting the City of Stillwater to participate in
Page 9 of 34
City Council Meeting Minutes
March 24, 2015
Page 3 of 3
the street reconstruction project by April 21 since the City was awarding
the project on April 28. Carried 5-0.
Councilmember Liljegren, seconded by Councilmember Dougherty,
moved to direct staff to obtain an estimate for Osman Avenue. Carried 5-
0.
VII. New Business:
A. Stillwater Motors — Sign Variances at Dealership — 5900 Stillwater Blvd.
N.: Councilmember Runk, seconded by Councilmember Liljegren, moved
to approve the Resolution. Roll call vote taken. Carried 5-0.
Councilmember Liljegren questioned whether the City Council wanted to
review that entire area regarding signage regulations. Mayor McComber
also suggested reviewing the area where the sound wall was constructed.
Councilmember Swenson, seconded by Councilmember Liljegren, moved
to authorize staff to research the cost of improving the ordinance. Carried
5-0.
B. Approve Developer's Agreement — Palmer Station Development — 13
Single Family: City Administrator Johnson reported that the City
received a letter from Mick Lynskey regarding the storm water pipe
installation request. Mr. Lynskey was present at the meeting and stated
the he did not believe it was necessary, but if the City wanted it, he
believed it should not be a private cost.
Councilmember Runk, seconded by Councilmember Swenson, moved to
approve the Developer's Agreement as presented. Roll call vote taken.
Carried 5-0.
VIII. Other Council Items or Announcements:
None
IX. Adiournment
Councilmember Swenson, seconded by Councilmember Liljegren, moved to
adjourn the meeting at 8:10 p.m. Carried 5-0.
Respectfully submitted,
Jennifer Pinski
Deputy Clerk
Approved as to Content and Form,
Mary McComber
Mayor
Page 10 of 34
Oak Park Heights
Request for Council Action
Meeting Date April 7', 2015
Time Required: 1 Minute
Agenda Item Title:Approve Earth Day 2015 Proclamation
Agenda Placement Consent Agenda
Originating Department/Requestor Mayor Mary McComber
Requester's Signature
Action Requested See Below
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
I would like the City Council to adopt this Proclamation - Earth Day 2015
Page 11 of 34
r
City of Oak Park Heights
Earth Day Proclamation -- Earth Day 2015
WHEREAS the global community now faces extraordinary challenges, such as global health issues, food
and water shortages, and economic struggles; and
WHEREAS all people, regardless of race, gender, income, or geography, have a moral right to a healthy,
sustainable environment with economic growth; and
WHEREAS it is understood that the citizens of the global community must step forward and take action
to create a green economy to combat the aforementioned global challenges; and
WHEREAS a green economy can be achieved on the individual level through educational efforts, public
policy, and consumer activism campaigns; and
WHEREAS it is necessary to broaden and diversify this global movement to achieve maximum success;
and
WHEREAS Earth Day is the beginning of a new year for environmental stewardship commitments, to
implement sustainability efforts and commit to an Earth Day resolution(s); and
FURTHERMORE, let it be known that the City of Oak Park Heights hereby encourages its residents,
businesses and institutions to use EARTH DAY to celebrate the Earth and to work towards building a
sustainable and greener economy;
NOW THEREFORE IT BE RESOLVED, the City of Oak Park Heights hereby supports this Earth Day,
April 22, 2015, and supports green economy initiatives in the City and encourages others to undertake
similar actions.
ADOPTED by the City Council for the City of Oak Park Heights Council this 7a' day of April, 2015
Signed:
Mayor Mary McComber
Attest:
Eric Johnson, City Administrator
Page 12 of 34
Oak Park Heights
Request for Council Action
Meeting Date: Tuesday April 7, 2015
Agenda Item : Pothole Hot Patching
Time Req. 1 Minute
Agenda Placement: Consent
Originating
Requester's Signature
Public Works, Andy Kegley, Public Works Director
Action Requested: Authorize stiff to Hire RCM to Hot Patch City Potholes
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
Please see attached memo.
Page 13 of 34
k
City of Oak Park Heights
14168 Oak Park Blvd N.• Box 2007 + Oak Park Heights, MN 55082 • Phone (651) 4394439 • Fax 439-0574
to,
To: Eric Johnson, Administrator
From:Andrew Kegley, Public Works Director
CC: Mayor and Council
®ate: 04/02/2015
Re: 2015 Pothole Hot Patching
Hot patching; potholes is far more effective than using cold patch, it ultimately saves time and
valuable staff resources. Oak Park Heights does not have resources suitable to perform hot
patching in house: therefore I am requesting that the Council authorize staff to hire RCM to
apply hot patch to fill potholes on City streets.
Streets such as. Norwich Parkway, the west end of 58th Street N and the intersection of Neal
Ave stretching around to 60th Street N have developed potholes that cold patch simply does
not fill permanently enough to mitigate the pothole problem. Generally, cold patch fills
potholes temporarily in areas where traffic volume is low and the potholes are deeper than
surface or "skin" patch potholes. The areas described have either a high volume of traffic or
the potholes are not deep enough to effectively fill the holes with cold material.
RCM applies hot patch using a specialized truck that mixes hot emulsion and chip rock and
using a forced air system, sprays the mixture into the pothole. The end product is a very tightly
compacted and thoroughly adhered mixture that binds with the existing asphalt to form a
sealed patch. This forced air sprayed on/in pothole patch is effective and saves weeks of staff
time by not having to revisit the same potholes again and again to replace cold patch that does
not adhere to the hole. The potholes that were filled in 2014 using this method remain patched.
To date, RCM is the only private company around the metro area that provides this specific
service. To fill the potholes City wide, excluding the 2015 reconstruct area, the estimated cost
is $38,025. This type of work is typically funded using the Seal coat/crack seal budgeted
Page 14 of 34
projects fund, which if simultaneously requested traffic control line painting work is approved
has a remaining balance of $158,232.
Because using hot patch to fill potholes is far more effective than using any type of cold patch,
and given the City does not have the required equipment to sensibly or efficiently perform hot
patch work in house, I recommend the Council approve the request to hire RCM to perform the
work.
Page 15 of 34
RCM Specialties Inc.
P.O. Box 278
Cottage Grove, MN 55016-0278
Phone (651) 480-8886
Fax (651) 480-8808
March 31, 2015
Andy Kegley
City of Oak Park Heights
14168 Oak Park Blvd
Oak Park Hts, MN 55082
Spray Patching Project: City Wide Patching
RCM will patch Potholes and distressed areas as directed by Andy. RCM will use Dresser
FA2 Trap rock mixed with CRS2 Asphalt emulsion using our Spray Injection Patching
method for the repairs.
Spray injection patching is a specialized repair process that combines hot asphalt emulsion
and crushed aggregate using forced air. The truck mounted spray patch equipment
consists of an aggregate hopper, hot asphalt emulsion tank and a high volume blower which
is all mounted on a truck chassis. All of the repair process is controlled from the cab of the
truck by one operator.
Project Cost $38,025.00
This includes time and materials
Approved
Date
Bid good for 30 days from date
rcrospecialtiesinc(cpgmail.corn
Page 16 of 34
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Page 20 of 34
Oak Park Heights
Request for Council Action
Meeting Date: Tuesday April 6. 2015
Agenda Item: Traffic Control Street Line Painting
Time Req. 1 Minute
Agenda Placement: Consent
Originating
Requester's Signature
Actioi) Requested:
Background/Justification (.
bodies have been advised).
Please see attached memo.
is W
Public W
indicate any previous action has been taken or if other public
Page 21 of 34
�S R
n{
City of oak Park Heights
14168 Oak Park Blvd N.# Box 2007.Oak Park Heights, MN 55082 • Photie (651) 439-4439 • Fax 439-0574
Memorandum
To: Eric Johnson, Administrator
Cc: Mayor and Council
From: Andy Kegley, Public Works Director
Date: 03/30/2015
Re: 2015 Street Line Painting
Maintaining visible traffic control markings on OPH City streets is essential for safety. The
City has made it standard practice to repaint traffic control lines and markings each year as the
paint fades due to weathering and general use of City streets. In previous years, street traffic
control painting was included in street maintenance cost associated with seal coating; however
no seal coating is planned for 2015. Regardless, the work is paid for from the same budgeted
projects fund.
I've attached a quote from Stripe Right to paint all OPH street markings (Except those within
construction areas). Stripe Right's quote to paint City street markings in 2015 is
$24,166.04. This work will be paid for out of the budgeted projects sealcoat/crack seal fund,
which currently has a balance of $182,398.
Stripe Right is experienced working in OPH, have performed well in the past and provided a
quote in line with previous year's work. I recommend the Council accept the quote and grant
approval for staff to authorize Stripe Right to complete traffic control marking.
Page 22 of 34
Stdg pe Mg ht Mc.
P.O. Bax 600627
St. Paul, MN 55106
Name I Address
Oak Park Heights
Andrew Kegley
14168 Oak Park B I vd. N.
Oak Park Heights, MN 55082
PROPOSAL
Date
Estimate #
3/1812015
3126
Project P.O. No. Terms
2015 Season Net 30
Description
Qty
Cost
Total
OLDFIELD PAVE;MLNC NIARKING Re -stripe 3'xG white x -walk markings
5
25.00
125.00
OAKGREEN PAVEMENT MARKING Re -stripe 3'x6' white x -walk markings (at trail. 58th, and 55th)
20
25.00
500.00
OAKGREEN PAVEMENT MARKING Re -stripe double 4" yellow centerline
3,276
0.31
1,015.56
OAKGREEN PAVEMENT MARKING Re -stripe 4" white fog lines
1,056
0.19
200.64
NORELL PAVEMENT MARKING Re -stripe double 4" yellow protected Rim I ane
910
0.31
282.10
NORFI,L PAVEMENT MARKING Re -stripe 4" white centerline skips
1.140
0.15
171.00
NORELL PAVEMENT MARKING Re -stripe parking 4" white turn lanes
3 35
0.19
63.65
NORELL PAVEMENT MARKING Re -stripe 12" wide white stop bars
2
33.00
66.00
NORELL PAVEMENT MARKING Re -strife 3'x6' white x -walk markings
8
27.00
216.00
NORELL PAVEh41.N"I MARKING Re -stripe white DO"I' turn arrows
8
33.00
264.00
KRUEGER PAVEMENT MARKING Re -stripe double 4" yellow protected turn lane
1,668
0.31
517.08
KRUEGER PAVEMENT MARKING Re -stripe 4" white turn lanes
340
0.19
64.60
KRUEGER PAVEMENT MARKING Re -stripe 12" wide white stop bars
4
33.00
132.00
KRUEGER PAVEMENT MARKING Re -stripe white DOT turn arrows
1 fl
33.00
330.00
NORWICH PAVEMENT MARKING Re -stripe 4" yellow lane divider
7 8
0.19
140.22
Thank veru. P Icasi: call with any questions, cell # 651-247-1349.
Total
Signature
E-mail david@striperight.com Phone # 651-793-9004 Fax # 651-793-7494
Page 1
Page 23 of 34
Shope Wght Inc.
P.O. Box 600627
St. Paul, NI N 55106
Name / Address
Oak Park Heights
Andrew Kegley
14168 Oak Park Blvd, N.
Oak Park Heights, MN 55082
PROPOSAL
Date
Estimate #
3/18/2015
3126
Project
P Q No.
Terms
2015 Season
NORI%"ICI I PAVEMENT MAIU1 ING Re -stripe 4" white turn lanes
Net 30
Description
Qty
Cost
Total
NORI%"ICI I PAVEMENT MAIU1 ING Re -stripe 4" white turn lanes
1.35
0.19
25.65
NORWICH PAVEMENT MARKING Re -stripe 12" white stop bars
3
33.00
99.00
NORV4'iCH PAVEMENT MARKING Re -stripe 3'x6' white x -walk markings
28
_2700
756.00
NORWICIi PAVEMENT MARKING Re -stripe white DOT turn arrows
2
33.00
66.00
58th PAVEMENT MARKING Re -stripe 4" white centerline skips
14,000
0.15
2,100.00
58th PAVEMENT MARKING Re -stripe double 4" ycllom centerlines
6.800
0.31
2,108.00
58th PAVEMENT MARKING Re -stripe 3'x6white x -walk markings (at Nava Scotia, Hotmvclf's
58
27.00
1,566.00
Landing. E. Norwich, Norell. Krueger, and E. Iligh School Fiwarcci
NEAL & 58th PAVEMENT MARKING Re -stripe 4" white tum lame markings
634
0.19
120.46
NEAL & 58th PAVEMENT MARKING Re -stripe double 4" yellow lane divider markings
580
0.31
179.80
HEAL & 58th PAVEMENT MARKING Re -stripe 8" yellow gore markings
156
0.60
93.60
NEAL & 58th PAVEMENT MARKING Re -stripe; 3'x6' white x -walk markings
39
27.00
1,053.00
NEAL & 58th PAVEMENT MARKING Re -stripe white DOT arrows
20
33.00
660.00
OAKGREEN & 58th PAVEMENT MARKING Re -stripe white DOT arrows
6
33.00
198.00
OAKGREEN & 58th PAVEMENT MARKING Layout and paint 12" stop bars
3
33.00
99.00
OAKGREEN & 58th PAVEMENT MARKING Rc-stripe 4" white turn lane markings
260
0.19
49.40
Thank you. Please call with any questions, cell # 651-247-1349.
Tote
Signature
E-mail david@striperight.com Phone # 651-793-9004 Fax# 651-793-7494
Page 2
Page 24 of 34
Stripe Poght lnca
P.O. Box 600627
St. Paul, MSI 55106
Name f Address
Oak Park Heights
Andrew Kegley
14168 Oak Park Blvd. N.
Oak Park Heights, MN 55082
PROPOSAL
Date
Estimate #
3/18"'2015
3126
Project P.O. No. Terms
2015 Season Net 30
Description
Qty
Cost
Total
OAKGREEN & 58th PAVEMENT MARKING Re -stripe 3'x6' white x -walk markings
10
27.00
270.00
MEMORIAL PAVEMENT MARKING Re -stripe double 4" yellow centerlines
3.369
0.31
1,044.08
18th rt,TRAIL CROSS WALKS PAVEMENT MARKING Rc-stripe 3'x6' white x -walk markings (at
56
27.00
1,51200
l ligh School East Entrance, Newberry. Newgate, Nonce ich East and West)
60th & NEAL PAVEMENT MARKING Re -stripe 4" white turn lane markings
680
0.19
129.20
60th NTAL PAVEMENT MARKING Re -stripe double yellow 4" protected turn laic markings
7,460
0.31
2,_312.60
60th & NE.AL PAVEMENT MARKING Re -stripe white DOT arrows
32
33.00
1,056.00
60th & NEAL PAVEMENT MARKING Layout and paint 3'x6white x walls markings
12
33.00
396.00
56th at OAKGREEN PAVEMENT MARKING Layout and Re -stripe :'t6' white x -walk markings
5
25.00
125.00
NOVA SCOTIA PAVEMENT MARKING Re -stripe 3x6white x walk markings
7
27.00
189.00
NOVA SCOTIA PAVEMENT MARKING Re -stripe 4" white turn lanes
280
0.19
53.20
NOVA SCOTIA PAVEMENT MARKING Re -stripe 12" wide white stop bars
4.5
33.00
148.50
NOVA SCOTIA PAVEMENT MARKING Re -stripe double 4" yellow protected turn lane
2,870
0.31
889.70
NOVA SCOTIA PAVEMENT MARKING Re -stripe white DOT tum arrows
19
33.00
627.00
NOVA SCOTIA PAVEMENT MARKING Re -stripe 8" yellow gore markings
380
0.60
228.00
Thank you. Please call with any questions, cell # 651-247-1349.
pp
Tota
E-mail david@striperight.com
Signature
Phone# 651-793-9004 Fax# 651-793-7494
Page 3
Page 25 of 34
Stripe Mght Inco
P.O. Box 600627
St. Paul, MN 55106
Name I Address
Oak Park Heights
Andrew Kegley
141.68 Oak Park Blvd. N.
Oak Park Heights, MN 55082
PROPOSAL
Date
Estimate #
3/1 8/2015
3126
Project P.O.. No. Terms
20 3 5 Season Net 30
Description
Qty
Cost
Total
iUGH BUILD PAINT: Upgrade to Diamond Vogel Chlorinated Rubber traffic marking paint for
3,024.00
1.024.00
increased durability_ Approximate ,,innual paint used 175 gallons.
TRAFFIC CONTROL: Increase Mille signagc for over-all improved motorist and worker safety
900.00
900.00
NOTE: Work will be scheduled with tragic patterns in mind in an effort to minimize disruption to traffic
flow and maximize driver, pedestrian, and worker safety.
Thank you. Please call with any questions, cell # 651-247-1349.
Total $24,166.04
Signature
E-mail david@striperight.com Phone # 651-793-9004 Fax # 651-793-7494
Page 4
Page 26 of 34
Oak Park Heights
Request for Council Acton
Meeting Date April 7, 2015
Agenda Item Approve Resolution Granting American Cancer Society, Inc. to Conduct a One -Da
Raffle at Stillwater Area
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor
Requester's Si
School on August 7. 2015
on/Jennifer Pinski
Action Requested Approve Resolution 15-04-16
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See Attached.
Page 27 of 34
RESOLUTION 15-04-16
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
RESOLUTION GRANTING THE APPLICATION OF
AMERICAN CANCER SOCIETY, INC.
TO CONDUCT A ONE -DAY RAFFLE AT
STILLWATER AREA HIGH SCHOOL ON AUGUST 7, 2015
WHEREAS, John R. Seffrin, on behalf of the American Cancer Society, Inc. has
applied with the State of Minnesota Gambling Control Board for a permit to conduct a
one -day raffle on August 7, 2015 at the site of the Stillwater Area High School, 5701
Stillwater Boulevard North; and
WHEREAS, the City of Oak Park Heights has reviewed the application and finds
that its purposes meet the necessary community standards; and
WHEREAS, the City of Oak Park Heights has solicited the input of the public
and there have been no objections to the granting of the application for the raffle permit
as applied for by the American Cancer Society, Inc. with the State of Minnesota
Gambling Control Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITY OF OAK PARK HEIGHTS AS FOLLOWS:
That the application of the American Cancer Society, Inc. with the State of
Minnesota Gambling Control Board to conduct a one -day raffle on August 7, 2015.at the
site of the Stillwater Area High School, 5701 Stillwater Boulevard North, within the City
of Oak Park Heights and the same are hereby approved with no waiting period.
Passed by the City Council of Oak Park Heights this 7' day of April, 2015
ATTEST:
Eric A. Johnson
City Administrator
Mary McComber
Mayor
Page 28 of 34
MINNESOTA LAWFUL GAMBLING
LG220 Application for Exempt Permit
8/14
Page 1 of 2
An exempt permit may be issued to a nonprofit organization that:
Application fee (nonrefundable)
• conducts lawful gambling on five or fewer days, and
awards less than $50,000 in prizes during a calendar year.
If the application is postmarked or received
30 days or more before the event, the application
If total prize value for the year will be $1,500 or less, contact the Licensing
fee is $50; otherwise the fee is $100.
Specialist assigned to your county.
Organization Information
Organization Name: Previous Gambling Permit Number:
American Cancer Society, Inc. x-93160-14
Minnesota Tax ID Number, if any: Federal rmployei ID Number (FEIN), if any:
13-1788491
Type of Nonprofit Organization (check one):
OFraternal Religious Veterans ® Other Nonprofit Organization
Mailing Address: City: State and Zip: County:
250 Williams Street, 4th Floor Atlanta GA 30303 Fulton
Name of Chief Executive Officer (CEO): Daytime Phone: Email:
John R. Seffrin 405-329-7501
_iohi2.s_effrJnQcancer.ora
Nonprofit Status
Attach a copy of ONE of the following for proof of nonprofit status:
Nonprofit Articles of Incorporation OR a current Certificate of Good Standing.
Don't have a copy? This certificate must be obtained each year from:
Minnesota Secretary of State
Business Services Division
60 Empire Drive, Suite 100
St. Paul, MN 55103
Phone: 651-296-2803
IRS income tax exemption (501(c)) letter in your organization's name.
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact
the IRS at 877-829-5500.
IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter).
If your organization falls under a parent organization, attach copies of both of the following:
a. an IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
ambUng Premises Information
Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place):
Stillwater Area High School
Address (do not use PO box): City or Township: Zip Code: County:
5701 Stillwater Blvd N Oak Park Heights 55082 Washington
Date(s) of activity (for raffles, indicate the date of the drawing):
Au ust 7 2015
Check each type of gambling activity that your organization will conduct:
Bingo* =Paddlewheels* =Pull -Tabs* =Tipboards*
Raffle (total value of raffle prizes awarded for the year: $ Q, : SZ3 )
*Gambling equipment for bingo paper, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor
licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may
be borrowed from another organization authorized to conduct bingo.
To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under the LIST OF LICENSEES,
or call 651-539-1900.
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_ pfication for Exempt Permit
g/14
Page 2 of 2
�"71it of Government Acknovvr edgment
CITY APPROVAL
COUNTY APPROVAL
for a gambling premises
for a gambling premises
located within city limits
HThe application is acknowledged 5 ith no waiting period.
located in a township
�rhe application is acknowledged with no waiting period,
The application is acknowledged ,: iii a 30 -day waiting
u he application is acknowledged with a 30 -day waiting
u
period, and allows the Board to issue j.] permit after 30 days
period, and allows the Board to issue a permit after
(60 days for a 1st class city).
30 days.
The application is denied.
he application is denied.
Print City Name:
Print County Name,
Signature of City Personnel:
Signature of County Personnel:
Title: Date:
Title: Date:
TOWNSHIP (if required by the county).
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
limits. (A township has no statutory authority to approve or
deny an application, per Minn. Statutes, section 349.166.)
Local unit of government must sign. �
A
Print Township Name:
Signature of Township Officer:
Title: Date:
Chief Executive Officer's Signature
The information provided in this application is complete angi accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to the pard t:Vtk ina�0 da s of the event date.
Chief Executive Officer's Signature: .s' P if '' $ Date:
V NYf
Print Name: ohn R. Seffrin
Requirements
Complete a separate application for:
Financial report and recordkeeping required.
• all gambling conducted on two or more consecutive days, or
A financial report form and instructions will be sent with your
• all gambling conducted on one day.
permit, or use the online fill-in form available at
Only one application is required if one or more raffle drawings are
www,mn.gov/gcb.
conducted on the same day.
Within 30 days of the event date, complete and return the
Send application with:
financial report form to the Gambling Control Board. Your
a copy of your proof of nonprofit status, and
organization must keep all exempt raffle records and reports for
application fee (nonrefundable). If the application is
3-1/2 years (Minn, Statutes, section 349.166, subd. 21
postmarked or received 30 days or more before the event,
the application fee is $50; otherwise the fee is $100. Make
Questions?
check payable to State of Minnesota.
Call the Licensing Section of the Gambling Control Board at
651-539-1900.
To: Gambling Control Board
1711 West County Road B, Suite 300 South
This form will be made available in alternative format (i.e. large
Roseville, MN 55113
print, Braille) upon request.
Data privacy notice: The information requested
on this form (and any attachments) will be used
by the Gambling Control Board (Board) to
determine your organization's qualifications to
be involved in lawful gambling activities in
Minnesota. Your organization has the right to
refuse to supply the information; however, if
your organization refuses to supply this
information, the Board may not be able to
determine your organization's qualifications and,
as a consequence, may refuse to issue a permit.
If )'our OrganizatiCn su?plies the information
requested, the Bca,d will be able to process the
application. Your organization's name and
address will be public information when received
by the Board. All other information provided will
be private data about your organization until the
Board issues the permit. when the Beard issues
the hermit, all information provided mil become
public, If the Board does not issue a permit, all
information provided remains private, with the
exception of yocr organization's name and
acldross c:hich %will remain public. Private data
about yowr or•„anizr:tion are available to Board
members, Bce,rd staff whose work requires
access o the irfs-cration; Minnesota's Depart-
ment of Public Safety; Attorney General;
Commissioners of Administration, Minnesota
Management & Budget, and Revenue; Legislative
nuditor, national and international gambling
regulatory agencies; anyone pursuant to court
order, other individuals and agencies specifically
authorized by state or federal law to have access
to the information; individuals and agencies for
which la,v nr legal order authorizes a new use or
sharing of In fO Alla Cion after lbiS netlCe v;eS
given; and anyone with your written consent.
Page 30 of 34
Oak Park Heights
Request for Council Action
Meeting Date Aril 7"' 2015
Time Required: 1 Minute
Agenda Item Title: Finance Department — Personnel Matters
Agenda Placement Consent
Originating Department/Requestor Eric Johnson, City Administrator
Requester's Signature
Action Requested Affirm Ci1y Council Action of 2124115 as it relates to the Senior Accountant I Payroll
Specialist Position and City Employee Mr. Gary Brunckhorst in the role of Utility Billing
Clerk 1 Payroll Technician.
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
See Staff supplied memo dated as mailed - Data in such memo may contain confidential employee information.
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P',
Oak Park Heights
Request for Council Action
Meeting Date . April 7', 2015
Time Required: 1 Minute
Agenda Item Title: Schedule Cit Coun it W rk session — Discussion Oak Park Er Park
Possible __l nyrovements
Agenda Placement New Business
Originating Department/Requestor Council Member Mike
Requester's Signature
Action Requested See Below.
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
I would like to schedule a work session to discuss the new park development. Participants limited to Council
members and staff only.
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