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Home My WebLink About2003-07-22 CC Meeting Packet EnclosureMeeting Date: July 22, 2003 Oak Park Heights Request for Council Action Agenda item Title Stillwater High School CUP Amendment Request. Time Required: 5 minutes Agenda Placement: New Business Action Requested: Consider a • . rc Originating Department/ Reques, Eric Jo Requester's Signature See attached: Planneth, Report from Scott Richards. - Council Resolution - Planning Commission Resolution - (Passed 5-0) son Ci Administrator Background/Justification (Please indicate any previous action, financial implications including budget information and recommendations). PLANNING REPORT BACKGROUND Attached for reference: ANALYSIS RCM! v "v +114;:it Y ' •...- e u S} •a stir 1..,s v ik t 4 5775 Wayzata Boulevard, Suite 555, St. Lou €s Park MN 55416 Telephone: 952 55 5.9638 Facsimile: 052..505.9637 planners@riaotalanning.com TO: Eric Johnson FROM: Aaron Jones I Scott Richards DATE: July 2, 2003 RE: Oak Park Heights — Stillwater Area High School CUP Amendment FILE NO.: 703.02 — 03.00 Stillwater Area High School is requesting an amendment to their existing CUP .to allow for the installation of bleacher seating at the athletic fields. The bleachers would be installed upon concrete bases at the fields. It is anticipated that similar bleachers would be installed in the future at the two baseball fields and at the tennis courts. Fundraising for these p rojects has not officially reached completion. Exhibit A: Memo from School Staff Exhibit B: Site Plan with Bleacher and Concrete Pad locations Exhibit C: Photo example of proposed bleachers Existing Conditional Use Permit. The original Conditional Use Permit for the High School was approved December 10, 1991. The applicant is requesting an amendment to this existing CUP in order to provide bleacher seating to athletic spectators. Bleachers. The bleachers are proposed to be built on the high school softball fields. The bleachers will be constructed of aluminum frames, seat planks and foot planks. The three softball fields will have 2 five -row and 1 ten -row bleachers. The baseball field and tennis court bleachers will also be aluminum and will not exceed ten rows. All bleachers constructed and placed upon the fields and courts will meet the requirements of the Minnesota Bleacher Safety Act. Concrete Bases. The bleachers will rest upon concrete bases that will provide stability and allow for efficient maintenance of the grounds around them. The concrete bases for softball fields 2 and 3 will be 15 feet by 21 feet (315 square feet) and will be set behind the backstop. The bleachers for this site will have five rows and seat 70 people. The concrete base for softball field 1 will be 20 feet by 21 feet (420 square feet) and will be set along the blacktop behind the backstop. This bleacher will have 10 rows, and seat -140 people. Timeline. The bleachers for the softball fields will be installed by the Booster Club the Summer of 2003. Bleachers for all the fields would be installed by 2006, however funding will determine the schedule for the baseball field and tennis court bleachers. The City Council, as part of their resolution on this issue, will extend the approval to December 31, 2006 to allow completion of all the bleachers under this approval. Lights f Parking 1 Traffic. There are no lights on the fields or tennis courts. Parking and traffic should not be affected by the installation of the bleachers. The bleachers would be used by spectators for activities that occur primarily after school or on non school days. Shade Tree Planting. Staff would suggest the City Arborist review the proposed bleacher site plan for the location of shade trees near each of the bleachers. RECOMMENDATION Based upon the preceding review, our office recommends approval for the CUP amendment to allow bleachers at Stillwater Area High School subject to the following conditions: 1. The bleachers shall be constructed in compliance with the Minnesota Bleacher Safety Act and the Building Code subject to approval of the Building Official. 2. The bleachers as proposed shall be completed by December 31, 2006. 3. The City Arborist shall comment on the need for shade trees adjacent to each of the bleacher locations. STILLWATER AREA SCHOOLS Re: Request for Amendment to Conditional Use Permit for installation of bleachers on Stillwater Area High School Athletic Fields. June 13, 2003 Enclosed is application for an amendment to the Conditional Use Permit issued by the City of Oak Park Heights on December 10, 1991. The school district requests this amendment to install bleachers on concrete bases at the fields identified on Exhibit 1. A booster club has offered to purchase and install three sets of bleachers on the high school softball fields. The funding for these bleachers is in place and they are ready to proceed. Please see Exhibits 2 and 3. In addition, the District anticipates that similar bleachers would be installed in the future at the two baseball fields and at the tennis courts. Fundraising for these projects has begun but is not complete at this point. Bleachers Will be constructed of aluminum frames, seat planks and foot planks. The three softball fields will have 2 five -row and 1 ten -row bleachers. The baseball field and tennis court bleachers will also be aluminum and will not exceed ten rows. Al! bleachers will meet the requirements of the Minnesota. Bleacher Safety Act. Concrete Bases • The bleachers will sit on concrete bases for stability and to allow for efficient maintenance of the grounds around them. Timeline The booster club plans to install the softball bleachers this summer (2003). Funding will determine the schedule for the baseball fields and tennis courts. All phases would be completed by September 2006. Lights 1 Parking 1 Traffic There are no lights on the fields or tennis courts..Parking and traffic will not be affected by the installation of bleachers. Activities on the fields draw small attendance numbers and happen after school or on non school days. Sincerely, Michael Brabender . Supervisor of Operations Stillwater Area Schools 1875 South Greeley Street Stillwater, Minnesota 55082 Tel: 6 35 - 834o fax.' 6 5 1 - 351 -8380 tdd: 6 5 1- 351 - 8338 www.sti Ulwater. k .2. m n.us E A Afton- Lakeland E!ernentary, Andersen' Elementary, Early Childhood Family Education, Lake Elmo Elementary,.. Lily Lake Elementary, Marine Elementary Oak • Elementary,.. Oak -Land. junior High, Rutherford Elementary,, St. Croix Valley Alternative Learning Program, Stonebridge Elementary,. ,StillwaterArea HighSchovl, Stillwaterffunior High, Valley Crossing community School, ; Withrow Elementary 0 0 -4 EXHIBIT B .•r • � Low Rise Bleachers Standard Bleachers Preferred Bleachers Deluxe Bleachers Elevated Bleachers Tip 14' Roll Bleachers Transport Bleachers Bleacher Features Replacement Seating Benches Picnic Tables Seating Plans 1 Seating Plans 2 Dimensions Architectural Specs National Recreation Systems, Inc. 5120 Investment Drive Fort Wayne, IN 46808 888 -568 -9064 260- 482 -6023 260-482-7449 fax "THE BEST SEAT L THE HOUSE' Our "Preferred" (non- elevated) aluminum bleachers provi quality construction at an affordable price. 3 Row models E under 30 ", therefore most building codes do not require guard All "Preferred" bleachers 5 rows and higher include riser pIk under seat row 4 and above, plus chain fink guardrail to cic all spaces over 30" above grade to less than a 4" openinc 3 Row Preferred 5 Row Preferred 10 Row Preferred EXHIBIT d Anodized aluminum seat planks, mill finish aluminum foot & riser planks, all - aluminum guardrail chain link and your choice of aluminum or galvanized steel framewo All bleachers should be anchored to resist wind loads. Contact us for details.- All "Preferred" bleachers include (2) mill finish 2" x 10" foot pi Most codes (UBC, SBC, BOCA, NFPA, !BC) require 2 foot pl. RESOLUTION NO. OF T1i CITY COUNCIL CITY OF OAK PARK HEIGHTS WASBINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISIIING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY STILLWATER AREA HIGH SCHOOL FOR A CONDITIONAL USE PERMLT AMENDMENT TO ALLOW INSTALLATION OF BLEACHER SEATING AT THE ATHLETIC FIELDS IS APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from Stillwater Area High School for a conditional use permit amendment to allow installation of bleacher seating at the athletic fields; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended that the application be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact: L The real property affected by said application is legally described as follows, to wit: and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: and SEE ATTACHMENT A SEE ATTACHMENT B 3. The original Conditional Use Permit for the High School was approved December 10, 1991; and 4. The applicant is requesting an amendment to the existing CUP in order to provide bleacher seating to athletic spectators; and 5. The City staff prepared a planning report dated July 2, 2003 reviewing the request and recommending approval with conditions; and 6. The Plannin g Commission held a public hearing at their July 1 0 2003 meeting, took comments from the applicants and public, closed the public hearing, and recommended that the application be approved subject to conditions. A RECOMMENDING RESOLUTION OF THE PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WAS:INGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST BY STILLWATER AREA JIIGH SCHOOL FOR A CONDITIONAL USE PERMIT AMENDMENT TO ALLOW INSTALLATION OF BLEACHER SEATING AT THE ATHLETIC FIELDS SHOULD BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from Stillwater Area High School for a conditional use permit amendment to allow installation of bleacher seating at the athletic fields; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights makes the following findings of fact: L The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A. and 2. The applicant has submitted an application and supporting docinnentation to the Community Development Department consisting of the following items: and SEE ATTACHMENT B 3. The original Conditional Use Permit for the High School was approved December 10, 1991; and 4. The applicant is requesting an amendment to the existing CUP in order to provide bleacher seating to athletic spectators; and 5. The City staff prepared a planning report dated July 2, 2003 reviewing the request and recommending approval with conditions; and 6. The Planning Commission held a public hearing at their July to , 2003 meeting, took comments from the applicants and public, closed the public hearing, and made the following recommendation: NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted by Stillwater Area High School for a conditional use permit amendment to allow installation of bleacher seating at the athletic fields and affecting the real property as follows: Be and the same as hereb y recommended to the City Council of the City of Oak Park Heights for approval subject to the following conditions: 1. The bleachers shall be constructed in compliance with the Minnesota Bleacher Safety Act and the Building Code subject to approval of the Building Official. 2. The bleachers as proposed shall be completed by December 31, 2006. comment on the need for shade trees adjacent to each of the 3 , The City Arborist shall � bleacher locations. Commission of the City of Oak Park Heights this 10 Recommended by the Planning Commission day of July 2003. ATTEST: SEE ATTACHMENT A John Dwyer, Chair Eric A. Johnson, City Administrator 2